BlueSpice [teamwork]
Quality Management with
Workflows and Reviews
Creating handbooks and documentations according to given
proceedings
Finishing articles to a fixed deadline
Prevent parallel editing
Distribute processing steps to minimize effort for everyone
Improve quality due to dedicated contact persons
Ensuring quality with reviews
Central administration and coordination of activities in the wiki
Use CasesHow can you use [teamwork ]?
[teamwork] is part of the documenting
solution „BlueSpice docu “.
Did you know?
Creating workflows and workflow templates
Compulsary approvals for changes
Marking the status of review in the state bar and the version
history
Overview page for all ongoing workflows with time stamp and
status
BlueSpice [teamwork]Workflows, reviews and more for quality assurance
List of own workflows
Automatic notifications
Delegation and redelegation of tasks
Reminder functionality for a follow-up of outdated articles
BlueSpice [teamwork]Workflows, reviews and more for quality assurance
Schematic Diagram
Reviews in [teamwork] use this schema
agree /
agree /
agree /
disagree
disagree
disagree
Initiator
Reviewer X
Reviewer A
Reviewer B
Reviewer C
Create workflow Notification Review Approval
Assign reviewer Define time period Set preferences
of the assigned reviewers by an authorisedperson
delegate
Creating WorkflowsDefine date, task and settings
Define a period of time
Settings for your workflowAdd reviewer
and tasks
Change order of the reviews
Workflow TemplateCreate a template for typical workflows
Choose an existing
template or create a
new one
Save template for yourself
or for everybody
Own WorkflowsList of all workflows, you are part of
List of own reviews with status
Open reviews
Overview of all ReviewsAll workflows are listed on a special page
Link to the article
Status
Sort, add or delete rows
ApprovalsProof the quality of an article and set the status
The eye symbol shows you,
that there is a workflow
Reviewer can delegate a review or
agree or disagree to changes
red =
not approved
StateBarThe status bar contains hints of the review status
green =
approved
grey =
there is an existing
workflow for this article
DelegationYou are on holiday? No problem, work won´t remain undone
Delegate your task to
a colleague while you
are away or because
of changes in the
responsibility
It´s also possible to redelegate
ApprovalApprove new articles and changes in the article
First draft =
New article, which needs to be
approved
Draft =
Changes in an article in a draft
version, which need to be
approved
Accepted =
Article has been checked and
approved
VersioningIn the history all approvals are marked green
Approved versions are
marked in green
Draft versions are
marked in yellow and
gives a hint that there
is an approval missing
With the package [visual diff] you can
compare versions with markings.
Did you know?
NotificationsDefine in your settings about what kind of activities you want to
be informed
Long-term quality
• Define the date for the
reminder
• Mark an article as „obsolete“
• See a list of all „reminders“
on a special page
• Remove the „expired“
symbol
Follow-up for Obsolete ArticlesEnsure up-to-dateness with the reminder
BlueSpiceStaying up to date
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