Download - BHPB Internal Aviation Audit Checklist
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BHP Billiton Internal Audit Checklist
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Rev. 2005-09-27
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Internal Aviation Audit Checklist
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BHP Billiton Internal Audit Checklist
1. Company Aviation Policy and Site Operational Planning
No Item Yes No N/A Verify By
Does BHP Billiton have written Aviation Standards in place? Discuss with personnel
Does BHP Billiton policy require strict adherence to the Aviation Standards?Check policy
Discuss with personnel
Are the Aviation Standards readily available to all field locations? In what
form are they distributed?
Check policy
Discuss with personnel
Is there management oversight at the company level and management
responsibility for aviation policy and procedures?
Check policy
Discuss with personnel
Is there company management available to provide guidance to the site as
and when required?
Check policy
Discuss with personnel
Does the site have a hard copy of the BHP Billiton Aviation Standards? Check document for currency
Does the site assure compliance with the BHP Billiton Aviation Standards? Check processDiscuss with personnel
Has the site prepared aviation guidelines specific to the local operating area
and conditions, and if so:
- Are the guidelines in compliance with the Company Aviation Standards?
- Have the guidelines been reviewed by company management
responsible for aviation policy and procedures?
- Are the local guidelines adequately distributed to site personnel and
applicable contract operators?
Check process
Check local policies
Discuss with personnel
Does the site have a planning process in place that considers allrequirements of the BHP Billiton Aviation Standards?
Check planning process forrequirements of the guidelines
Are aircraft operations for company business provided only by scheduled
airlines or BHP Billiton currently approved charter companies?Discuss with personnel
Is personal or private flying on business aircraft prohibited? Discuss with personnel
Is there an effective BHP Billiton aviation coordinator appointed on the site
to oversee all aircraft operations?
Discuss with personnel
Discuss with aviation
coordinator
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Internal Aviation Audit Checklist
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2. Airlines
No Item Yes No N/A Verify By
Are airlines used in preference to charter services when planning
passenger movements?Discuss with personnel
Where concerns exist regarding the safety performance of airlines in aparticular area, has guidance been sought from the site aviation
coordinator, The BHP Billiton Aviation Safety Manager, or designated
aviation advisor appointed for the area ?
Discuss with personnel
Does the site aviation coordinator maintain or have access to a current list
of preferred and non-preferred airlines?Discuss with personnel
3. Contracting Charter Companies
No Item Yes No N/A Verify By
Are charter companies only used with either:- a term charter contract, or
- an adhoc charter services contract?
Discuss with personnel
Are BHP Billiton Aviation designated personnel included in the contract
process?Discuss with personnel
Are the Aircraft User Groups included in the contract process? Discuss with personnel
Are these contracts awarded only to companies currently audited and
approved by an authorized BHP Billiton aviation auditor?
Discuss with personnel
Check Contracts and
Agreements
Is there a process to ensure contractor compliance to the contract?
Check compliance with Aviation
Contracting Guidelines
4. Aviation Audits
No Item Yes No N/A Verify By
Have aviation audits been conducted on all charter companies used?Discuss with personnel
Review audit records.
Do contracting procedures require aviation audits? Discuss with personnel
Is a schedule of aviation audits maintained?
Discuss with personnel
Review audit schedule.
Are aviation audits conducted by BHP Billiton approved aviation
consultants?Review audit records.
Are there procedures for following up on action items identified in audits?Discuss with personnel
Review audit records
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5. Passenger Charter Services
No Item Yes No N/A Verify By
Does the planning process include selecting aircraft for passenger charters
by following the preferences in the Standard?
Check planning process
Discuss with personnel
Check charter agreements
Are helicopters used for passenger transport turbine powered?Discuss with personnel
Check charter agreements
Are single engine aircraft only used for passenger transport when all the
following are in place:
- flights are conducted under daytime Visual Flight Rules (VFR)?
- flights are conducted with scheduled position reports, logged with an
approved ground facility?
- search and rescue (SAR) capability is established in the area of
operations?
- emergency response procedures have been developed?
Discuss with personnel
Check charter agreements
Are twin engine helicopters used when helicopter operations are conducted
over water at a radius of more than the distance from the nearest suitable
landing area stipulated in the Standard and the area is considered as non-
hostile?
Discuss with personnel
Check charter agreements
Are there controls to ensure a charter company does not cross hire aircraft
without BHP Billiton approval?
Discuss with personnel
Check charter agreements
Do all contracts with charter companies conform with BHP Billitons
minimum aircrew experience and training requirements as detailed in the
Standard?
Discuss with personnel
Check charter agreements
Are aircraft crewed by two pilots when flights operate under InstrumentFlight Rules (IFR)?
Check flight schedules
Check manifestsDiscuss with personnel
Are aircraft crewed by two pilots when the aircraft is certified with passenger
capacity greater than the number required by the Standard?
Discuss with personnel
Check charter agreements
Are aircraft crewed by two pilots when night flying operations are
conducted?
Discuss with personnel
Check charter agreements
Are aircraft crewed by two pilots when an audit has determined that
operations should be carried out by more than one pilot?
Discuss with personnel
Check charter agreements
Are there controls to ensure a charter company does not use freelance
aircrew without BHP Billiton approval?
Check charter agreements
Do all contracts with charter companies conform with BHP Billitons
maximum flight and duty times?
Discuss with personnel
Check charter agreements
Are there controls on the movement of passengers near aircraft?Check procedures
Monitor operations
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No Item Yes No N/A Verify By
Are procedures and controls in place to prevent injury to persons
approaching aircraft when propellers or rotor blades are moving?
Check procedures
Monitor operations
Are there procedures for the administration of passengers, baggage and
freight associated with charter flights?Check procedures
Where the use of standard passenger weights is permitted under the
Standard, are procedures in place to ensure:
- the standard weights used represent realistic average weights?
- the standard weights are adjusted for seasonal changes?
- a written agreement with the operator is in place authorizing the use of
standard weights?
Discuss with personnel
Check charter agreements
Check manifests
Monitor operations
For charter operations carrying passengers, on flights using aircraft where
use of standard weights is approved are checked baggage and freight
weighed?
Discuss with personnel
Check manifests
Monitor operations
For charter operations where the use of standard weights is not authorized,are passengers, baggage and freight weighed?
Discuss with personnel
Check manifestsMonitor operations
Is there a process in place for the pilot to evaluate weight while operating in
areas where weighing facilities are not available?
Discuss with personnel
Check manifests
Monitor operations
After passenger baggage and freight has been checked-in and weighed,
does it remain under the control of baggage handling staff until it is loaded
on the aircraft?
Discuss with personnel
Monitor operations
Are there procedures in place to ensure that the loading of passengers and
baggage does not take place while the aircraft is being refueled?
Check procedures
Discuss with personnel
Monitor operationsFor charter operations carrying passengers is a flight manifest or pilots log
prepared for the pilot of each flight?Check manifest or log
Is this information passed by radio to base or a copy retained at the
departure point?
Check procedures
Discuss with personnel
For charter operations carrying passengers is a flight safety briefing given
to passengers covering the issues required by the standard?
Discuss with personnel
Review briefing material
Monitor operations
For charter operations carrying passengers are safety cards detailing
emergency procedures provided at each seat on the aircraft?
Discuss with personnel
Check aircraft
Are the passenger safety briefing cards specific to the aircraft type and
configuration?Check aircraft
Review briefing material
Are passengers made aware of articles which are not permitted to be
carried on board aircraft?
Review notices & briefing
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----No Item Yes No N/A Verify By
If items or materials classified as Dangerous Goods are transported by air:
- Are they properly stored before transporting?
- Are they transported in accordance with the International Air Transport
Association (IATA)?
- Are they properly packaged, labeled, manifested?- Are they properly loaded onto the aircraft?
- Is the charter aircraft pilot-in-command notified of the contents of the
Dangerous Goods?
Check procedures
Check recordsDiscuss with personnel
Monitor Operations
Are personnel involved in arranging transport of Dangerous Goods properly
trained and have a valid certificate?
Discuss with personnel
Check records
If items or materials classified as Hazardous Waste (but not Dangerous
Goods) are transported by air:
- Are they properly stored before transporting?
- Are they properly packaged, labeled, manifested?- If required, is a waste generator number provided?
- Is the charter aircraft pilot-in-command notified of the contents of the
Hazardous Waste?
Check procedures
Check records
Discuss with personnel
Monitor Operations
Are personnel involved in arranging transport of Hazardous Waste properly
trained and have a valid certificate?
Discuss with personnel
Check records
Are there controls to prevent non-BHP Billiton flying on BHP Billiton
charters without approval?
Check procedures
Discuss with personnel
Does the site ensure that BHP Billiton personnel are aware that they should
not accept lifts in non-BHP Billiton chartered flights for convenience?Check procedures
Discuss with personnel
Are passengers made aware that they can provide feedback and comment
on charter flights using the Passenger Post Trip Report?
Check procedures
Check records
Discuss with personnel
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Internal Aviation Audit Checklist
----6. Flight Safety
No Item Yes No N/A Verify By
Is smoking prohibited on the aircraft or in the vicinity of the aircraft while on
the ground?
Check procedures
Discuss with personnel
Where local conditions require, are passengers given guidance on clothingto be worn in aircraft?
Check proceduresDiscuss with personnel
Are passengers prohibited on BHP Billiton designated freight only charter
flights?
Check procedures
Discuss with personnel
Are passengers prohibited on helicopters when conducting external load
operations?
Check procedures
Discuss with personnel
Are fixed wing aircraft operating over water beyond gliding distance from
land and helicopters operating over water beyond auto-rotational distance
from land:
- equipped with life jackets for all personnel on board the aircraft?
- carrying life rafts with combined capacity sufficient to accommodate the
maximum certified number of passengers and crew that can be carried by
the aircraft?
- in the case of helicopters, fitted with approved flotation equipment?
Discuss with personnel
Check aircraft
Do all passengers and crew on board a helicopter wear approved constant
wear, inflatable life jackets whenever the helicopter is operating over water?Discuss with personnel
Check aircraft
When aircraft operations are conducted in remote areas, is a survival pack
carried in the aircraft containing emergency ration packs, water and survival
equipment applicable for the environment and season?Discuss with personnel
Check aircraft survival packs
Are the survival packs appropriate for the operating environment and
sufficient to sustain all persons on board for a minimum of 2 days?
Discuss with personnel
Check aircraft survival packs
Are survival packs in appropriately marked containers constructed of crash
survivable materials?
Discuss with personnel
Check aircraft survival packs
Is an Emergency Locater Transmitter (ELT) meeting the requirements of
the Federal Aviation Administration (FAA) of the United States Technical
Service Order TSO C91a or higher fitted to all charter aircraft?Check aircraft
Are contractors provided with BHP Billiton Aviation Guidelines and is there
a process in place to ensure compliance?
Discuss with personnel
Are safety briefings provided to all flight crews and appropriate personnel
prior to beginning operations?Discuss with personnel
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Internal Aviation Audit Checklist
----No Item Yes No N/A Verify By
If the site has multiple aircraft operations, are controls in place to ensure:
- All flight operations within the site boundaries are known and
coordinated?
- Communications are maintained with all aircraft within the site
Discuss with personnel
Monitor operations
If the site has adjacent locations (under their control or otherwise) where
aircraft operations are conducted, are there procedures in place to ensure:
- Potential aircraft conflicts are avoided?
- Direct communications with other locations to alert each of any aircraft
operations that may affect them?
- Information is shared regarding all aircraft operations?
Discuss with personnel
Monitor operations
Is there a company Safety Management System in place to ensure:
- Aviation safety is included as a risk element in the safety management
process?- Risk Assessments are conducted on all aviation operations prior to
implementation?
- Aviation incidents are documented?
- Follow-up to resolution and closure is completed for all aviation
incidents?
- Information from incident findings is passed to all appropriate personnel?
- Information from incident findings is passed to other operators?
- BHPB Health and Safety personnel are included in the incident process?
- BHPB Aviation and designated Aviation Advisor are included in the
incident process?
Discuss with personnel
Review site health and safety
policies
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Internal Aviation Audit Checklist
----7. Specialized Role Charter Operations
No Item Yes No N/A Verify By
Do charter services conducting specialized role operations (e.g. airborne
geophysical surveys) comply with the specific requirements to those
operations?
Check agreement
Does the site have a copy of the IAGSA Guidelines? Check document
Are risk assessments completed for each airborne geophysical survey
operations?
Discuss with personnel
Check records
Are passengers prohibited in charter aircraft conducting specialized role Discuss with personnel
For helicopter external load operations is cargo accurately weighed and
weight provided to the pilot prior to the lifting operation?
Discuss with personnel
Check records
Are procedures in place to ensure a weighted line is in use for external load
operations?Discuss with personnel
Are all personnel handling the external load during lifting operations
properly trained?
Discuss with personnel
Check recordsAre all personnel handling the external load during lifting operations
provided with the capability to communicate directly with the pilot?
Discuss with personnel
Check records
Are procedures in place to ensure all personnel directly involved in external
load operations provided with, and wearing the proper PPE?
Discuss with personnel
Check records
Monitor operations
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Internal Aviation Audit Checklist
----8. Ground Facilities and Support Operations
No Item Yes No N/A Verify By
Are airports, landing areas and helipads installed, marked, maintained and
operated in accordance with ICAO Annex 14?
Check procedures
Check markings
Are the location, dimensions and condition of these facilities suited to theperformance of the aircraft using them? Discuss with personnelCheck facility
Are adequate measures taken to control animals and other wildlife from
endangering the safety of aircraft using an aerodrome or other landing
area?
Discuss with personnel
Check procedures
Are helipads designed to take account of a helicopter having engine failure
on take-off or landing?
Discuss with personnel
Check helipad and vicinity
Are all airports and other landing areas inspected to ensure they can be
safely used?
Check procedures
Check records
Are there scheduled inspections consistent with the nature of the surface,
use, weather conditions and age?
Check procedures
Check records
Are records maintained of inspections? Check records
Where a runway or helipad is deemed not serviceable for normal
operations, is there a procedure to restrict operations which clearly states
what actions are to be taken?
Check records
Check procedures
Is there documented evidence of actions taken? Check records
Are the correct markers available to indicate the closure of runways or
helipads in accordance with ICAO recommendations?
Discuss with personnel
Check markers
If night flying operations are routinely carried out, do airports, landing areas
and helipads have permanent lighting systems with back-up power supply? Check facility
Do airports, landing areas and helipads have emergency lighting systems
for 24-hour emergency capability?Check facility
Do airports, landing areas and helipads have communications equipment
and protocols for contact with and between aircraft using the facility? Check facility
Do airports, landing areas and helipads have meteorological measurement
equipment if the facility has no access to an established meteorological
service for the area?
Check facility
Does each airstrip and helipad have wind direction/strength indicators
(windsocks) positioned such that they are clearly visible to approaching
aircraft?
Check equipment
Where night operations are conducted, are the windsocks adequately
illuminated?Check equipment
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----No Item Yes No N/A Verify By
Do contractors to BHP Billiton who provide or participate in aviation related
ground services, have in their agreements with BHP Billiton insurance and
indemnity provisions which adequately address the risks associated with
those activities?
Discuss with personnel
Check agreements
Are airports and/or facilities approved or controlled under the jurisdiction ofa governmental civil aviation authority?
Discuss with personnel
Is there a copy of the regulatory guidelines on site? Check guidelines
Are facility inspections carried out by the agency? Check records
Are inspection reports provided to the site or facility? Check records
Are recommendations or required actions completed and closed by the
site?Check records
Does the site maintain records of any governmental inspection and any
required follow-up action?Check records
Is there a crash truck or other emergency response vehicle/equipmentavailable? Discuss with personnelCheck facility
Are emergency response personnel on immediate standby? Discuss with personnel
Are emergency response personnel properly trained? Check records
Are facility emergency response drills conducted periodically and if so, at
what interval?
Discuss with personnel
Check records
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Internal Aviation Audit Checklist
----9. Fuel Supply and Handling
No Item Yes No N/A Verify By
Where the facility involves BHP Billiton in fuel supply and handling, have
these activities been reviewed by BHP Billitons aviation and safety
Discuss with personnel
Check records
Are fuel storage systems designed in accordance with relevant standards? Check recordsAre fuel storage areas located such that they pose the least hazard to
aircraft operations, personnel and adjacent property?
Check facility
Check risk assessment
Are bulk fuel systems drained daily from the tank sump? Check records
Are drained samples retained for at least 24 hours? Check procedures
Check samples
Are bulk fuel systems inspected daily? Check records
Are records maintained of all inspections? Check records
Are fuel storage areas provided with the correct level of protection ? Check facility
Check risk assessment
Where drum fuel is used, are fuel drums stored:
- off the ground?
- on their sides?
- with bungs below liquid level?
Check facility
Is there a stock control system for drum fuel that requires segregation of
stock and chronological use of stock?Check procedures
Are drum fuel stocks inspected at least weekly for leaks and the use of
correct storage practices?
Discuss with personnel
Check records
Are aircraft refueling locations marked and located to minimize hazards? Check facility
Are refueling locations provided with operational fire extinguishers? Check facility
Do fuel storage areas comply with relevant environmental protection
regulations, including any requirements for containment and clean-up ofCheck facility
Check environmental plan
Are fuel storage areas located and designed to minimize the potential for
water contamination of fuel supplies?
Check facility
Check procedures
Is there an inspection procedure in place to determine the presence of any
algae in the fuel or on the inner walls of the tanks?
Check procedures
Check records
Is there a fuel spill response and clean-up plan? Check plan
Are there written procedures for the supply and storage of fuel and the
refueling of aircraft?Check procedures
Do procedures include measures for the control of passengers and otherpersonnel during refueling operations? Check procedures
During aircraft refueling, does the pilot or other nominated crew member
follow established procedures to ensure both the safety of the aircraft and
the grade and quality of the fuel delivered?
Discuss with personnel
Monitor operations
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----No Item Yes No N/A Verify By
Are ground personnel involved in fuelling operations trained in the correct
procedures for delivery of fuel to aircraft?
Discuss with personnel
Check records
Are records kept of fuel handling training? Check records
Is there a risk assessment process to determine if hot refueling is required? Check risk assessment
procedure
Is the refueling system equipped as required by this standard? Check risk assessment
procedure
Check facility
Are fuel filters correctly marked? Check facility
Are there procedures to correctly test the quality of all fuel delivered, stored
and used?
Check procedure
Monitor operations
Is quality testing carried out on aviation fuel? Discuss with personnel
Check records
Are records maintained of all fuel deliveries and test results? Check records
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Comments
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Comments
Comments
Comments
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Comments
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Comments
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Comments
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