Download - Bellwether government performance services
Government Performance Services
Fee Reviews
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Why a Comprehensive Fee Review?
Generally , good public policy seeks to align the cost of services with the users of a service.
Potential changes in how the State Legislature allocates funds to the counties could create significant shortfalls.
Year-over-year increases in labor, benefits, products and service costs quickly erodes the careful balance of fees and service costs.
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Why a Cost Allocation Plan?
To illustrate hidden expenses often overlooked in determining service fees.
To illustrate the interdependencies of departmental budgets on the services provided by the county.
To establish cost baselines in negotiating inter-governmental agreements and grants.
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Why Bellwether?
Experience
Bellwether consultants have decades experience in detailed Activity Based Costing models.
Bellwether consultants hold certification in advanced statistical operating models such as Lean Six Sigma.
Bellwether consultants have decades experience as county elected officials and remain close to issues impacting county government operations.
Bellwether is active with several state-wide county official associations providing an insight into issues and changing legislation.
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Why Bellwether?
Predictable Models
Department Visits
Remote Data Collection
Selected Observations
Conclusions
Week 1
Weeks 2-3
Week 4
Weeks 5-6
- Department Head Meeting - Initial Data Plan (indirect)
- Report / data review - Web meetings / calls
- Scheduled Visits - Web meetings / calls
- Final calculations - Draft reviews - Final production
More aggressive timelines are possible but may add stress on the individual departments and add additional cost to the project.
Years of experience allows Bellwether consultants to complete the project with limited distraction to staff
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Why Bellwether?
Precision Tools Distributed /
Special CAP Total Labor Total Equip Actual Total Cost 2012 Fee Gap increase
$ - $ 6.82 2.72$ 2.08$ 11.61$ 1.91$ 9.70$ 485.18$
$ 2.00 $ 6.82 5.98$ 0.99$ 15.79$ 12.00$ 3.79$ 8,141.38$
$ 6.82 5.98$ 0.17$ 12.97$ 9.00$ 3.97$ 368.90$
$ 6.00 $ 6.82 10.33$ 0.17$ 23.32$ 18.00$ 5.32$ 26,587.88$
$ 6.82 5.98$ 0.17$ 12.97$ 13.00$ (0.03)$ (15.02)$
$ 5.00 $ 6.82 25.56$ 1.02$ 38.40$ 35.00$ 3.40$ 2,679.20$
$ 6.82 5.98$ 0.17$ 12.97$ 12.00$ 0.97$ -$
$ 5.00 $ 6.82 4.35$ 0.17$ 16.34$ 9.00$ 7.34$ -$
$ 2.00 $ 6.82 6.53$ 0.17$ 15.51$ 12.00$ 3.51$ -$
$ 2.00 $ 6.82 10.88$ 0.17$ 19.86$ 5.00$ 14.86$ 1,961.71$
$ 6.82 8.16$ 0.17$ 15.14$ 1.50$ 13.64$ 54.57$
$ 6.82 4.35$ 0.17$ 11.34$ 1.50$ 9.84$ 59.01$
$ 6.82 6.53$ 0.17$ 13.51$ 2.00$ 11.51$ 184.17$
$ 6.82 8.70$ 0.17$ 15.69$ 5.00$ 10.69$ 2,457.78$
$ 6.82 11.42$ 0.17$ 18.41$ 10.00$ 8.41$ 1,933.22$
$ 6.82 13.60$ 0.17$ 20.58$ 10.00$ 10.58$ 11,321.39$
$ 6.82 39.16$ 0.17$ 46.14$ 31.84$ 14.30$ 14,659.77$
$ 6.82 8.16$ 0.17$ 15.14$ 10.00$ 5.14$ 2,211.12$
$ 6.82 39.16$ 0.17$ 46.14$ 31.84$ 14.30$ 214.53$
$ 6.82 11.42$ 0.17$ 18.41$ 10.00$ 8.41$ 6,102.25$
$ 6.82 10.88$ 0.17$ 17.86$ -$ 17.86$ -$
79,407.03$
$ 23.00 $ 6.82 17.19$ 0.17$ 47.17$ 35.75$ 11.42$ 302,975.91$
$ 23.00 $ 6.82 16.66$ 0.17$ 46.64$ 37.75$ 8.89$ 1,155.75$
$ 6.82 7.61$ 0.17$ 14.59$ -$ 14.59$ -$
304,131.66$
383,538.69$
CLERK
Research
Record Financial Statements
Take Notice
Record Search
RECORDER
Record - general
Surrender Certificate
Certified Taxes Paid / per parcel
Tax Redemption
Reassign Tax Sale Cert
Notary returned to counter
Notary certificate mail in
Certified copy, other document
Certified Business Registration
Business Registration change
Business Withdrawal of name
Certificate of authority
Certified copies,
Additional copies of
Certified Copies, Birth Cert
Additional copies, Birth Cert
Certified copies, death cert
Fee
Precinct Maps
Additional copies of death
Marriage License/ CU
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Why Bellwether?
Results
$ 2,700,000 +
Potential County Revenue Identified since July 2013
Return on Fee Investment: 1,100 – 1,700%
County Revenue Impact (examples) Population 210,000 $840,000
Population 140,000 $465,000
Population 135,000 $835,000
Population 110,000 $470,000
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Why Bellwether?
References
In 2013 Bellwether was repeatedly chosen over other firms to provide Fee Review and Cost Allocation Planning*
Other Consulting Firms
Local Accounting Firms
(Based on actual head-to-head RFP results and client reported decision making)
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Why Bellwether?
No Regrets Preliminary Review
The Bellwether Preliminary Review provides your county with a “no regrets” approach to fee reviews. Our preliminary report provides fact based projections of potential fee review before you commit to the follow on work.
• $1,000 per department to determine the fee potential • Preliminary fee is applied to the full study cost if the county elects to proceed.
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County Clerk
Fee Impact Ranges (selected fees)
Clerk Fees 31 – 81%
Current
Actual
Bellwether consultants have a deep understanding of the work and statutes guiding the County Clerk’s Office. We understand both processes and the public demand.
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County Recorder
Fee Impact Ranges (selected fees)
Recorder Fees 19 – 25%
County Recorder statutes include several special fees and distributions. Some of these fees are impacted by ongoing litigation while others are potentially impacted by proposed 2014 legislation. Bellwether stays connected to these issues.
Record - general Record Financial Statements Research
2012
Current
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Sheriff Department
Fee Impact Ranges (selected fees)
Sheriff Fees 51 -110%
As a former sworn Federal Officer and Chief of Police, our Managing Partner brings an understanding of law enforcement operations.
Bellwether has worked with several Illinois Sheriff Departments to ensure their fees equal the cost of providing the service.
COUNTY SIZE POTENTIAL INCREASE
Counties under 15,000 residents $30,000 - $50,000
Counties 15,000 to 50,000 $40,000 - $110,000
Counties 50,000 to 100,000 $80,000 - $150,000
Counties greater than 100,000 $150,000 - $225,000
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Health Department
Pool Inspections Plan Review Class II Plan Review Class III
2012
Actual
Seasonal Food C1 Seasonal Food C2 Seasonal Food C3 Food Manager Class
2012
Actual
Bellwether consultants have experience consulting in healthcare administration, food service sanitation and environmental health
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Circuit Clerk
Bellwether conducts an audit of current fees to determine the placement within the allowed range and calculates the new fee potential
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Management Processes
- Demonstrate positive management controls
- Document standards and expectations
Management Process Audit
Public Relations
- Develop effective communication channels
- Issue management for Watch Dog topics
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The Next Steps
Choose A Preliminary Approach
Choose The Departments
Choose The Timeline
Choose