Download - Basic Functions - Excel 2013 Tutorial
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SPREADSHEET TRAINER
Full Training Course for Excel® 2013:
LESSON: BASIC FUNCTIONS
LEVEL: BEGINNER
CONTENTS:
6 Standard Function Syntax
12 Basic Numerical Functions
23 The AutoSum & Quick Analysis Feature
26 The Insert Function Tool
30 Editing & Deleting Functins WWW.SPREADSHEETTRAINER.COM
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It’s time to turn your spreadsheet up a notch.
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Learning functions greatly expands the possibilities of what can be done in Excel.
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This presentation introduces you to basic Excel function syntax and usage, and runs through some
basic mathematical functions.
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By the end of this presentation you can:
calculate sum, max, min, average & count with functions
make calculations quickly with the AutoSum Feature
Use the Insert Function tool to insert any function in Excel
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This table shows test results for 10 students.
Let’s use mathematical functions to analyse the results.
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There are three basic parts to any function:
The equals sign tells Excel that it should calculate the cell’s value
1. Equals Sign
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The function name tells Excel what task it will be performing.
2. Function Name
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The arguments tell Excel what values it should perform the task on.
Enter these by typing the address, clicking the cells or using arrow keys.
3. Function Arguments
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You can input function arguments using cell or range addresses.
This example refers to four cells: B2, C2, D2 & E2.
3. Function Arguments
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As you start to type the function, Excel’s AutoComplete makes suggestions:
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Let’s use the Count function to see how many tests each student has sat.
Count() counts the number of non-empty cells in the range you specify.
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I’ve copied down the functions to other students.
If you don’t know how to do this, then ignore this. We’ll cover this later.
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The Sum() function adds up the arguments you give it.
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And Min() calculates the minimum:
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Average() calculates… you guessed it… the average of the inputs.
Average() ignores blank cells in its calculation.
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Functions will update automatically as the inputs change:
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We’ve used a colon (:) to use arguments in a continuous range.
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To refer to cells/ranges separately, split them up with a comma.
For example, the above function does the same thing as before.
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You can use any combination of cell references, values, formulas or other functions as arguments in a function:
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To insert many formulas at once, highlight all the cells you want, type in the first formula then click CTRL + Enter. Excel
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Excel inputs all the formulas based on their respective arguments.
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AutoSum & Quick Analysis
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The AutoSum tool makes it easy to quickly enter basic functions.
Excel guesses the arguments you might want to use.
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A new feature is the Quick Analysis tool.
Highlight the relevant cells, click the box that appears, then click Totals.
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The Insert Function Tool
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The Insert Function tool helps find any of Excel’s in-built functions.
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The pop-up has all Excel functions grouped by category, and a search tool.
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When you choose a formula, Excel helps you input the arguments and gives more information. This is slower, but useful for functions you don’t know well.
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Editing and Deleting Functions
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Excel shows the results of the calculation in the cell, but shows the underlying function in the formula bar.
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To edit the function, double click in the cell, press F2 or click in the formula bar to edit with the cursor.
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To delete function(s), select the cell(s) and press Delete.
Now the cell can be used as normal for another formula, value, or text.
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You can also use the Insert Function tool to edit functions which already exist in a cell.
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Functions are very powerful and customizable. You can create custom functions to perform specific
tasks.
This is a more advanced topic and will be covered later.
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Full Training Course for Excel® 2013:
NEXT: USING THE FILL HANDLE
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