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Automatic Storage and Retrieval System for ILL
Helen Sakrihei, The National Library of NorwayDocument Delivery Satellite Meeting, Nancy 2014
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Topics
• ILL in Norway• Establishment of the Repository
Library• Storage solutions• Automatic storage and retrieval system• The collection• How does it work?• Digitization• Advantages and disadvantages• User feedback• Summary
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ILL in Norway
1-3 percent of loans are ILL
2013: 800 000 ILL in Norway
42% within the same county
20% from the Repository Library
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The establishment of the RL: 1
1980s: lack of storage space a problem for many Norwegian libraries
Need for a shared national storage facility and a interlibrary lending center
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The establishment of the RL: 2
1989: Mo i Rana department of The National Library of Norway
Repository Library a major task for the department
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First years
Large volumes of publications
Ordinary bookshelves
Mobile shelves
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New storage solution
End of 90’s: need for new storage
Several alternatives were considered
2000: the Automatic Storage and Retrieval System was chosen
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Automatic Storage and Retrieval System - Outside
Ready for use in 2003
Outside: Ordinary storage building
52 x 13 x 14 meters
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Automatic Storage and Retrieval System - Inside
43.500 steel boxes
Three automatic miniload cranes
Retrieval center with three pick-up stations
150 meters of powered rollers
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Chaos storage
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Chaos storage
Books have no permanent box or folder
Boxes have no permanent place in the storage
Barcodes on publication, box and folder
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The collection
1 000 000 monographs 500 000 periodicals Audio books, music CDs,
microfilms Publications from
Norwegian libraries. Legaly deposited new
publications Complete collection of
Norwegian monographs
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How does it work? 1
Loan orders are automatically transferred to the storage
The WMS locates the position of the boxes
The cranes fetch the boxes
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How does it work? 2
• The boxes are brought from the storage to the Retrieval center
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How does it work? 3
Operators pick the books, and read the barcodes
Another book is put in the box
Up to 800 items per day
Capacity: 150 items per hour
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https://www.youtube.com/watch?v=SeC7xjvPqKs&list=UUbKQvjl1emq6Zj-Uij8BTbw
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What we don’t do
Store the books in logical order
Pick the books from shelves
Put them back in the same place when they are returned
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What we do
• Store randomly
• Receive the boxes automatically
• Return the books in any box
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Digitization
• NLN is digitizing its entire collection
• 356 000 digitized books so far
• 250 000 books will become accessible online
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Advantages of ASRS
Compact and safe storage
Efficient handling of loan orders
Reliable Great overview
of the collection
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Disadvantages?
None
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User feedback
Users are libraries, most Norwegian
99% satisfied users
Fast delivering Almost complete
collection Lending figures
doubled
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What are we doing now?
• The storage is full
• Building av new ASRS
• Ready for use in 2015
• Capacity: 1 million items for the RL
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Summary
The ASRS has given us compact and safe storage
Automated handling of loan orders is effective and reliable
Chaos-storing is safe(!)
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