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INDEX
Sections OHSAS 18001:2007 Requirements CLAUSE Page Ref.
1 2
2 1 3
2 33
, 3 4 5
4 & 4.1 54
4.2 5 6
4.3 6
, 4.3.1 6 & 4.3.2 6 7
5
& 4.3.3 7
4.4 7
, , , 4.4.1 8
, & A 4.4.2 8 9
, 4.4.3 9
4.4.3.1 9
4.4.3.2 9 10
4.4.4 10
4.4.5 10 11
4.4.6 11
6
4.4.7 12
4.5 12
4.5.1 12
4.5.2 13
4.5.3.1 13 14
, & 4.5.3.2 13 14
4.5.4 14
A 4.5.5 14 15
7
4.6 15
A
4.4.1 A A
, , , 4.4.1 A B
4.4.2 A
8
, & 4.3.3 A
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Introduction
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1.0 SCOPE
1.1 The OHSMS Manual specifies the requirements for occupational healthsafety management systems that enable ARCC to control its OH&S risks
and to improve OH&S performance.
1.2 The Occupational Health & Safety Management Systems Manual alsodescribes the arrangements for occupational health and safety hazard
identification and risk assessment, setting appropriate controls, establish
objectives and management program, communication, participation,
consultation, legal requirements, emergency preparedness, incident
investigation and the arrangements for preventing nonconformance
together with systematic auditing and review of the entire system.
1.3 Certification Scope
Arabian Coast International L.L.C.Azaiba Commercial Complex 10 L
P.B. No: 650
PC-122
Sultanate of Oman.
Is engaged in
2.0 Reference
A 18001:2007
A 18001 A 18002:2000
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3.0 TERMS, DEFINITIONS & ABBREVIATIONSThe terms, definitions & abbreviations used in this manual are:
1) Applicable - related to this OHSMS or any reference standard2) Appropriate - Reasonable3) Documented - Written / recorded in hard or soft copy4) Product - End result of a process5) Suitable - reasonable for intended purpose6) MR - Management Representative7) HSE - Health, Safety & Environment8) OH&S - Occupational Health & Safety9) OHSP - Occupational Health & Safety Procedure
10) GM - General Manager11) OHSMS - Occupational Health & Safety Management
Systems (OHSAS 18001:2007)
12) ARCC - Arabian Coast International L.L.C13) CFT - Cross Functional Team14) Hazard - source, situation, or act with a potential for harm in
terms of human injury or ill health, or a
combination of these.
15) Ill Health - identifiable, adverse physical or mental condition arisingfrom and/or made worse by a work activity and/orwork-related situation
16) Incident - Accident, near miss and emergency situation17) Nonconformity - non-fulfillment of requirements18) Interested party- person or group, inside or outside the workplace,
concerned with or affected by the OH&S performance
of ARCC
19) Organization - ARCC20) Risk - combination of the likelihood of an occurrence of a
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hazardous event or exposures and the severity of injury
or ill health that can be caused by the event or
exposures
4.0 Occupational Health & Safety Management Systems
4.1 Occupational Health & Safety Management SystemsRequirements:
ARCC shall establish, document, implement and maintain an OHSMS inaccordance with the requirements of the standard OHSAS 18001: 2007
and determine how it will fulfill these requirements. The scope of OHSMS
of ARCC is to provide a hazardless atmosphere to all employees and
interested parties of ARCC.
4.2 OHSMS Policy
The GM signs the OHSMS policy statement. The GM along with his team
periodically reviews the OHSMS Policy and Objectives.
The GM along with his team should ensure that within the defined
scope of ARCCs OHSMS it:
is appropriate to the nature and scale of ARCCs OH&S risks;
includes a commitment to prevention of injury, ill health andcontinual improvement in OHSMS performance;
includes a commitment to at least comply with applicable legalrequirements and with other requirements to which ARCC
subscribes that relate to its OHSMS aspects;
provides the framework for setting and reviewing OHSMSobjectives;
is documented, implemented and maintained;
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is communicated to all persons working under the control of ARCCwith the intent that they are made aware of their individual OH&S
obligations;
is available to interested parties; and is reviewed periodically to ensure that it relevant and appropriate
to ARCC.
Reference: Attached OHSMS Policy
4.3 Planning
The OHSMS is planned in such a way that it meets the OHSMS
objectives as well as general requirements which is mentioned in the
standard OHSAS 18001: 2007. Any change to the organization, its
facilities, resources or processes shall be planned in a controlled
manner to ensure continuity during changes.
4.3.1 Hazard Identification and Risk Assessment
ARCC is determined to establish, implement and maintain a procedure
for hazard identification, risk assessment and establishing risk controls.
Risk assessment shall be done with respect to its business activity, nature
and timing to ensure that it is proactive. The results of identification of
hazards, risk assessment and determined controls shall be recordedand maintained up to date.
Reference: Procedure for Hazard Identification and Risk Assessment
(ARCC/OHSP1)
4.3.2 Legal and Other Requirements
The Safety Officer / MR shall maintain a liaison with all applicable
outside agencies and governments regarding OH&S, regulatory, or
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legal requirements. These requirements shall be communicated as part
of the objectives and targets. ARCC shall establish, implement and
maintain procedures
to identify and have access to the applicable legal andother requirements to which the organization subscribes
related to its health and safety
to determine how these requirements apply to its healthand safety hazards
Reference: Procedure for Legal and Other Requirements-
(ARCC/OHSP2)
4.3.3 Objectives and Programmes
OHSMS Objectives are established at relevant functions and levels
within the ARCC. These objectives shall be established in such a way
that they are all measurable, where practicable, and consistent with
the OHSMS policy, including the commitments to the prevention of
injury & ill health, to ensure compliance with applicable legal
requirements and with other requirements to which ARCC subscribes
and shall be reviewed in management review. ARCC shall establish,
implement and maintain program for achieving its objectives andtargets.
Reference: Procedure of Objectives, Targets & Management Programs
(ARCC/OHSP3)
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4.4 Implementation and operation
4.4.1 Resources, roles, responsibility, accountability and authority
Every member of ARCC has the responsibility for continuously review
the OHSMS. All employees shall be responsible to adopt continual
improvement plan in accordance with the appropriate procedures.
An organization structure is defined and the same is established
through ARCC organization chart.
Reference: Organization chart - Annexure A
Individual staff responsibilities and authorities
Individual staff responsibilities have been defined for each person and
they have been communicated.
Reference: Job Description - Annexure B
The Safety Officer has been appointed by GM, who in addition to his other
responsibilities has the responsibility & authority to:
1) ensure that the processes needed for the OHSMS are established,
implemented & maintained,
2) report on the performance of the OHSMS to the Top Management
and need for improvements if any,
3) ensure the promotion of awareness of legal requirements and other
requirements throughout ARCC.
4.4.2 Competence, training and awareness
All assigned personnel shall be competent on the basis of applicable
education, training, skills and experience.
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The necessary competence for personnel performing work affecting
OHSMS performance shall be identified via Competency matrix
(Annexure C)
Training needs shall be identified and provided as required, and the
effectiveness of training evaluated to ensure that it is both effective
and constructive.
All personnel shall be made aware of the relevance and importance of
their activities and how they contribute to the achievement of the
OHSMS objectives during initial induction and at all stages ofdevelopment.
Training records shall be maintained for all staffs.
Reference: Procedure for Human Resource Management (ARCC/QMSP9)
4.4.3 Communication, Participation & Consultation:
4.4.3.1 Communication
All employees shall be made aware about the OHSMS through notice
board / internal memos / e-mails/ Safety sign boards etc. Meetings,
briefings and counseling shall be held with employees by the
management and discuss about the OHSMS. ARCC shall communicateexternally about its OH&S hazards and risks, communication to external
interested parties and documents shall be maintained.
4.4.3.2 Participation & Consultation
ARCC shall establish, implement and maintain procedures for creating
awareness in workers by participating them in hazard identification, risk
assessments & determination of controls, incident investigation and
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consultation with relevant external parties where there are changes
that affect the OHSMS.
Reference: Procedure for Communication, Participation & Consultation
(ARCC/OHSP4)
4.4.4 Documentation Requirements
ARCCs OHSMS shall include:
the OHSMS policy & objectives description of the scope of the OHSMS description of the main elements of the OHSMS and their
interaction and reference to related documents.
documents, including records required by the OHSAS 180012007 standard and
documents, including records, determined by theorganization to be necessary to ensure the effective
planning, operation and control of processes that relate to
the management of its OH&S risks.
4.4.5 Control of Documents
ARCC has established a documented procedure and the following are
ensured:
Documents are approved for adequacy prior to issue. Documents are reviewed and updated as necessary and re-
approved.
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It is ensured that changes and current revision status ofdocuments are identified.
It is also ensured that the relevant versions of applicabledocuments are available at points of use.
Documents are legible and easily identifiable. Documents of external origin are identified and their distribution
controlled.
Unintended uses of obsolete documents are prevented and if it isrequired for any purpose it is identified as SUPERSEDED /
OBSOLETE.
Reference: Procedure for Control of Documents (ARCC/OHSP7)
4.4.6 Operational Control:
ARCC shall identify and plan those operations that are associated with
identified hazards consistent with the OHSMS policy, objectives and
targets, in order to ensure that they are carried out under specified
conditions by
a) establishing, implementing and maintaining documented
procedures to control situations where their absence could lead
to deviation from the OHSMS policy, objectives and targets, and
b) stipulating the operating criteria in the procedures and
c) establishing, implementing and maintaining procedures related
to the identified hazards and communicating applicable
procedures and requirements to external interested parties
Reference: Procedure for Operational Control, Performance Monitoring and
Measurement (ARCC/OHSP5)
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4.4.7 Emergency preparedness and response
ARCC shall establish, implement & maintain procedures to identify
potential emergency situations and how to respond to them. The ARCC
shall respond to actual emergency situations, to prevent or mitigate the
associated adverse OH&S consequences.
ARCC shall annually review and if necessary, shall revise its emergency
preparedness and response procedures. ARCC shall also periodically
test emergency response procedures where practicable.
Reference: Procedurefor Emergency Preparedness and Response
(ARCC/OHSP6)
4.5 Checking
4.5.1 Performance measurement and monitoring
The Safety Officer and his team shall monitor the ARCC activities
through checking and inspection at various stages. The key
characteristics of all operations that can have potential hazards &
incidents shall be monitored on a quarterly basis. The OHSMS
performance indicator monitors each OH&S aspects and they are also
monitored by reviewing the OHSMS objectives.
Reference: Procedure for Operational Control, Performance Monitoring and
Measurement (ARCC/OHSP5)
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4.5.2 Evaluation of compliance:
ARCC shall establish, implement and maintain procedure for
periodically (annually) evaluating compliance with legal requirements
mentioned in the legal, other requirements register and results of
periodic evaluations shall be maintained.
Reference: Procedure for Operational Control, Performance Monitoring and
Measurement (ARCC/OHSP5)
4.5.3 Incident Investigation, nonconformity, corrective action and preventive
action:
When an incident has been reported, an investigation to the causes
must take place at the earliest possible time by the relevant
department head of the area.
When investigating the incident, all events leading up to the incidentshall be reviewed. An effective investigation will look for the design and
behavioral components of an incident and not look for a single cause.
One or more of the following ways deal the OH&S incident /
nonconformity:
a) by taking action to mitigate the OH&S consequences.b)
investigating nonconformities, determining their causes and takingaction to avoid their recurrence
c) evaluating the need for action to prevent nonconformities andimplement appropriate actions design to avoid their occurrence
d) recording and communicating the results of corrective actions andpreventive actions taken and;
e) reviewing the effectiveness of corrective action and preventiveaction taken.
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Records of the nature of nonconformities / incidents and any subsequent
actions taken, including concessions obtained, shall be maintained.
Reference: Procedure for Incident Investigation, Non-Conformity, Corrective
Action & Preventive Action (ARCC/OHSP10)
4.5.4 Control of Records
A documented procedure shall be established to define control needs
for identification, storage, protection, retrieval, retention time anddisposition of records.
Records shall be established and maintained to provide evidence of
conformity to requirements and of the effective operation of the
OHSMS.
All the records shall be maintained in such a way that these are all
legible, readily identifiable, traceable and retrievable.
The retention period for all the records and disposition of records are
defined in the procedure.
Reference: Procedure for Control of Records (ARCC/OHSP8)
4.5.5 Internal Audit
ARCC carries out regular and comprehensive internal audits to ensure
that OHSMS operation and performance is in accordance with thedocumented requirements.
An audit program shall be planned, taking into consideration the status
and importance of the processes and areas to be audited, as well as
the results of previous audits. The audit criteria, scope, frequency and
methods shall be defined. Selection of auditors and conduct of audits
shall ensure objectivity and impartiality of the audit process. Auditors
are selected in such a way that they should not audit own process.
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The responsibilities and requirements for planning and conducting
audits, and for reporting results and maintaining records shall be
defined in a documented procedure.
It is ensured that the actions are taken without undue delay to
eliminate detected nonconformities and their causes. Follow-up
activities are also taken for the verification of the actions taken and the
reporting of verification results.
Reference Procedure for Internal Auditing (ARCC/OHSP9)
4.6 Management Review
The top management shall review to ensure the continuing suitability
and effectiveness of the OHSMS once in six month as a minimum.
The review shall include ascertaining opportunities for improvement
and the need for change to the OHSMS including the OHSMS policy
and objectives.
Reference: Procedure for Management Review (ARCC/OHSP11)
Revision History
Rev No Date Reasons for Change Sections Affected
00 15-May-2011 New Issue --
Prepared by Reviewed by Approved by