City of San Diego
Jurisdictional Runoff Management Plan
Appendix XV. PWD SOP-6.18: Storm Water Compliance,
Project Construction
This Page Left Intentionally Blank.
CITY OF SAN DIEGO, CALIFORNIA
Standard Operating Procedure NUMBER
SOP- 6.18 DEPARTMENT
Public Works-
Engineering SUBJECT
Storm Water Compliance
PAGE 1 of 8
EFFECTIVE DATE
SEPTEMBER 2, 2014
Project Construction
SUPERCEDES SOP - PAGES
________________________________________________________________________________________ City of San Diego Public Works Author Initials: L. Adams
1.0 PURPOSE:
The goal of this Standard Operating Procedure (SOP) is to identify and explain the duties and responsibilities of Field Engineering staff in implementing the Federal, State, and local storm water regulations; and ensuring the contractor’s compliance with the subject regulations.
2.0 SCOPE:
This procedure outlines the steps to be taken by the construction management team to ensure that projects at the construction phase are being constructed using Best Management Practices (BMP’s) aimed at reducing or eliminating pollutants from entering into the City’s storm drain conveyance system and/or receiving waters in compliance with applicable regulations. The procedure also discusses the role of the construction management staff in the inspection, coordination, documentation, and
reporting of temporary and permanent storm water BMP’s for private and public construction projects. Permanent BMP’s are referred to as Treatment Control BMP’s (TCBMP)
3.0 BACKGROUND:
The Federal Clean Water Act (CWA) was enacted in 1948 and expanded in 1972 to regulate water quality standards for surface waters. It is unlawful to discharge any pollutant to waters of the United States. The State of California began regulating storm water runoff under the CWA in 1990 by issuing State and Municipal Storm Water Permits. The California State Water Resources Control Board issues the State Construction Permit and the San Diego Regional Board issues the Municipal Storm Water Permit.
The construction projects within the City are required to comply with the construction requirements in the Municipal Storm Water Permit, Order No. R9-2013-0001 (Municipal Permit) and the State Construction General Permit Order No. 2009-0009-DWQ (CGP).
CITY OF SAN DIEGO, CALIFORNIA
Standard Operating Procedure NUMBER
SOP- 6.18 DEPARTMENT
Public Works-
Engineering SUBJECT
Storm Water Compliance
PAGE 2 of 8
EFFECTIVE DATE
SEPTEMBER 2, 2014
Project Construction
SUPERCEDES SOP - PAGES
________________________________________________________________________________________ City of San Diego Public Works Author Initials: L. Adams
4.0 RESPONSIBILITY:
The Field Engineering Division (FED) is responsible for enforcing the storm water regulations associated with construction within the right-of-way, for private development (non-building related), grading, public improvements associated with Engineering Permits, Subdivision improvements, and Capital Improvement Program (CIP) construction projects inspected by the Division. FED’s Storm Water Group is responsible for coordinating, providing, and documenting the necessary training and for the annual reporting for storm water compliance in the Division.
The Construction Management (CM) team is responsible for thorough inspection of construction projects to ensure proper implementation and documentation of temporary construction BMPs in accordance with the City’s Storm Water Standards Manual, Chapter 5 and proper installation of permanent BMPs (storm water quality features) in accordance with the plans and specifications. Additionally, the CM team is responsible for maintaining all required Storm Water records for their projects including updating data in the Storm Water database in SD Share (Sharepoint).
5.0 PROCEDURE:
This procedure discusses the steps to be taken by the CM team to ensure the Contractor’s compliance with the Storm Water regulations as stipulated in the contract documents or the Engineering Permit and subdivision plans.
5.1 Project Identification
The Resident Engineer (RE) reviews the plans and specifications before construction activities begin to determine the storm water requirements and requirements for inspection and documentation. See Attachment 8.1 Flow Chart for Storm Water Pollution Prevention Plan (SWPPP) requirements.
Verify the site Priority:
The RE verifies the construction site priority (low, medium, high) as noted on the plans and included in the SWPPP or Water Pollution Control Plan (WPCP). The site priority determines the minimum inspection frequency per Attachment 8.2.
CITY OF SAN DIEGO, CALIFORNIA
Standard Operating Procedure NUMBER
SOP- 6.18 DEPARTMENT
Public Works-
Engineering SUBJECT
Storm Water Compliance
PAGE 3 of 8
EFFECTIVE DATE
SEPTEMBER 2, 2014
Project Construction
SUPERCEDES SOP - PAGES
________________________________________________________________________________________ City of San Diego Public Works Author Initials: L. Adams
Verify the Grading Requirements:
The RE verifies the grading requirements of the site. A Weather Triggered Action Plan (WTAP) with a BMP Implementation Plan (BIP) is required in accordance with the City Storm Water Standards Section 5.2., before a project can exceed the City’s maximum disturbed area limit of five acres during the rainy season.
Update the Storm Water Database:
The RE would enter the project into the SD Share SWPP database with all of the relevant information and add the Storm Water notices to the data base on a regular basis.
Pre-Construction Meeting (Pre-Con): The RE’s discussion would include the Storm Water Pollution Prevention requirements, site priority for the project and the Risk Level. The meeting agenda would include a discussion with the Contractor regarding proper Storm Water Pollution Prevention documentation. The contractor would provide the required documents at the pre-con meeting.
5.2 Storm Water Documents Submittal
The required SWPPP documents are submitted by the Contractor prior to the pre-construction meeting. The WPCP is submitted at the pre-com meeting.
Projects less than one acre are subject to only to the Municipal Permit: The Water Pollution Control Plan is submitted by the contractor at the pre-con meeting.
CIP Projects equal to or greater than one acre are subject to the CGP: All Storm Water documents required by the CGP shall be submitted by the Contractor prior to the pre-con meeting, (ref: Whitebook section 6-1.8 Pre-construction Meeting), as follows:
Contractor shall submit the Risk Level Analysis, SWPPP and other required Project Registration Documents (PRDs).
The Contractor shall submit the names and contact information for their Qualified SWPPP Developer (QSD), Qualified SWPPP Practitioner (QSP) and Data Submitter (DS).
The RE shall review all submitted PRD within 10 days of receipt. RE may consult with the Storm Water Senior in FED regarding the SWPPP review to ensure the SWPPP meets the project’s Risk Level Requirements.
The RE gives a recommendation of approval, rejection or revisions of the submitted PRDs to the Approved Signatory (AS).
CITY OF SAN DIEGO, CALIFORNIA
Standard Operating Procedure NUMBER
SOP- 6.18 DEPARTMENT
Public Works-
Engineering SUBJECT
Storm Water Compliance
PAGE 4 of 8
EFFECTIVE DATE
SEPTEMBER 2, 2014
Project Construction
SUPERCEDES SOP - PAGES
________________________________________________________________________________________ City of San Diego Public Works Author Initials: L. Adams
Contractor’s Data Submitter (DS) uploads the approved PRDs onto SMARTS.
AS would verify RE’s recommendation, certify and submit PRDs onto SMARTS on behalf of the Legally Responsible Person (LRP).
The RE shall coordinate with the contractor to provide the fee and mail the check to the State Water Resources Board no later than seven (7) days prior to the start of construction. When the Water Discharge Identification Number (WDID) is received from the SWQCB the NTP can be issued.
When construction is complete and the site is stabilized in accordance with the CGP requirements the QSD shall file the Notice of Termination.
Private Projects Subject to the CGP: It is the responsibility of the private developer or their representative to obtain coverage under the CGP. City Staff is not the LRP and/or AS for private development projects. The City is responsible for verifying enrollment under the CGP by doing the following:
RE shall obtain a copy of the Notice of Intent and WDID to ensure site’s coverage under the CGP.
RE shall request the names and contact information of the site’s QDS and QSP, keep this information available, as the QSD and QSP are responsible for implementing the construction BMPs, and other requirements under the CGP.
RE shall request a copy of QSD and QSP certifications to verify that they are certified as required by the CGP.
RE shall obtain the Certification (DS-563) for the TCBMP’s from the Engineer of Work (EOW) after the completion of the construction as one of the punch list items prior to project acceptance and closeout.
Other Submittal Requirements: When a project will concurrently be grading five acres or more during the rainy season, the contractor shall submit a Weather Triggered Action Plan (WTAP) along with BMP Implementation Plan (BIP) to the RE, see grading requirements above. Additionally, if a project will be utilizing Advanced Treatment System (ATS), the Contractor shall submit the ATS Plan to the RE to ensure that the ATS meets the requirements of the City Storm Water Standards, Section 5.2.
5.3 Construction BMPs Inspection
The RE shall inspect the project on a regular basis to ensure compliance with the construction BMP requirements in accordance with the site’s SWPPP or WPCP. The RE shall inspect the site and issue BMP Inspection Notices as needed and at a minimum the required frequency based on the project priority ranking, see Attachment 8.2. BMP Notices shall be thorough and comprehensive to accurately document the conditions of the site and any corrective actions required. It is recommended to include
CITY OF SAN DIEGO, CALIFORNIA
Standard Operating Procedure NUMBER
SOP- 6.18 DEPARTMENT
Public Works-
Engineering SUBJECT
Storm Water Compliance
PAGE 5 of 8
EFFECTIVE DATE
SEPTEMBER 2, 2014
Project Construction
SUPERCEDES SOP - PAGES
________________________________________________________________________________________ City of San Diego Public Works Author Initials: L. Adams
photos of the site, particularly when BMP deficiencies are noted (Attachment 8.3 - BMP Notice form)
If inadequate or deficient BMPs are observed on the site, the RE must document deficiencies on the BMP Notice and require corrective action from the Contractor within a stated amount of time. The RE shall provide a copy of the Inspection Notice to the Contractor and file a copy in the project file as well as in the SWPP database. When corrective actions are required, the RE shall re-inspect the site within 48 hours of the BMP Notice issuance.
If the Contractor fails to comply with the RE’s request for corrective action, or if the RE observes that the Contractor’s negligence threatens to cause pollutants or sediment to leave the project site, the RE shall notify the Supervising Engineer and issue another BMP Notice. In cases where a potential for significant pollution is imminent or it is likely to have a sediment discharge, the RE would notify the Section Head and recommend the immediate issuance of a Stop Work Order to the Owner/Contractor with the Deputy Director’s authorization.
If an active pollutant discharge from a construction site is observed by an RE at any time, the RE shall immediately report it to the Storm Water Division, Enforcement Section, by calling the hotline at 619-235-1000, or report it on line at http://www.sandiego.gov/stormwater/services/servicerequest. The RE shall follow up with the contractor and direct the contractor to provide verification that the discharge was reported to the Regional Board as required.
When a project exceeds the City’s maximum disturbed area limit of five acres during the rainy season, the RE would enforce the requirements of the site’s WTAP and BIP. The WTAP and BIP shall be deployed within 24 hours of a forecast of 50 percent chance of rain or greater.
5.4 Permanent BMP Inspection
The RE shall review the requirements for permanent BMP’s specified on the plans. This is for CIP, Engineering Permits and Subdivisions. The RE shall verify that the subject BMP’s are being constructed in accordance with the approved plans and specifications. The RE and Supervising Engineer shall ensure that all design changes, or deviations from the approved plans and specifications, that impact permanent BMP features are reviewed and approved by the Project Manager for CIP projects or DSD staff for private projects, to meet the requirements established in the Water Quality Technical Report (WQTR) and that the changes are properly documented. For CIP projects, any changes to the permanent BMPs from the original project bid plan set will be
CITY OF SAN DIEGO, CALIFORNIA
Standard Operating Procedure NUMBER
SOP- 6.18 DEPARTMENT
Public Works-
Engineering SUBJECT
Storm Water Compliance
PAGE 6 of 8
EFFECTIVE DATE
SEPTEMBER 2, 2014
Project Construction
SUPERCEDES SOP - PAGES
________________________________________________________________________________________ City of San Diego Public Works Author Initials: L. Adams
documented in the daily reports, on new construction drawings when required, on the as-built plans and by the PM. For Engineering Permits/Subdivisions, any changes to the permanent BMPs shall be documented and reflected in a construction change or redlines, all shown on the as-builts and on the Maintenance Agreement exhibit.
An operational check by the asset owner will be requested and shall occur on the permanent BMP’s prior to the submittal of the as-built drawings. The operational check requirements include the EOW permanent BMP certification (DS- 563) form (Attachment 8.4), completed and submitted. For CIP, the form is placed on the plans, signed by EOW and the Permanent BMP Certification for CIP (Attachment 8.5) is completed and submitted to be filed with the project documents. When the operational check corrective items, if any, have been satisfied and the Operation & Maintenance (O&M) Manuals are received, the permanent BMP’s are accepted at the same time the other improvements shown on the approved plans are accepted. The permanent BMPs are included in the final check list (Attachment 8.6) that the REs are to use as a guide to ensure all items required by the CIP contractor or Engineering Permit/Subdivision have been satisfied.
The RE would ensure that the permanent BMPs maintenance requirements are documented in the project O&M manuals. The RE shall provide a copy of the As-Built drawings incorporating the permanent BMP information and the O&M manuals to the asset owner department prior to close-out of the project.
5.4 JURMP Report
The Construction Management team shall ensure that all BMP Notices and other relevant data are entered into the SWPP database on the PWD/Engineering SD Share as required for all assigned projects. It is required by the Municipal Permit to report annually on all active construction projects in the Jurisdictional Urban Runoff Management Plan Report (JURMP) that is submitted at the end of each fiscal year to the Regional Board. The Construction Management team shall compile all the information required by the Field Engineering Division for this annual report on a regular basis utilizing the SWPP database. This includes periodic verification that the frequency of the Inspection Notices meets the minimum requirements.
6.0 DEFINITIONS:
AS: Approved Signatory
BIP: BMP Implementation Plan
CITY OF SAN DIEGO, CALIFORNIA
Standard Operating Procedure NUMBER
SOP- 6.18 DEPARTMENT
Public Works-
Engineering SUBJECT
Storm Water Compliance
PAGE 7 of 8
EFFECTIVE DATE
SEPTEMBER 2, 2014
Project Construction
SUPERCEDES SOP - PAGES
________________________________________________________________________________________ City of San Diego Public Works Author Initials: L. Adams
BMP: Best Management Practices
CIP: Capital Improvement Program
CGP: Construction General Permit
CM: Construction Manager (Supervising Engineer)
DS: Data Submitter
DD: Deputy Director
JURMP: Jurisdictional Urban Runoff Management Plan
LRP: Legally Responsible Person
LUP: Linear Underground/Overhead Projects
MS4: Municipal Separate Storm Sewer System
NPDES: National Pollution Discharge Elimination System
NOI: Notice of Intent
NOT: Notice of Termination
PM: Project Manager
PRD: Project Registration Documents
QSD: Qualified SWPPP Developer
QSP: Qualified SWPPP Practitioner
RE: Resident Engineer
RWQCB:Regional Water Quality Control Board
SUSMP: Standard Urban Storm Water Mitigation Plan
SWPPP: Storm Water Pollution Prevention Plan
TCBMP: Treatment Control Best Management Practices
URMP: Urban Runoff Management Program
WDID#: Water Discharge Identification Number
CITY OF SAN DIEGO, CALIFORNIA
Standard Operating Procedure NUMBER
SOP- 6.18 DEPARTMENT
Public Works-
Engineering SUBJECT
Storm Water Compliance
PAGE 8 of 8
EFFECTIVE DATE
SEPTEMBER 2, 2014
Project Construction
SUPERCEDES SOP - PAGES
________________________________________________________________________________________ City of San Diego Public Works Author Initials: L. Adams
WPCP: Water Pollution Control Plan
WTAP: Weather Triggered Action Plan
7.0 REFERENCES AND/OR RELATED DOCUMENTS:
7.1 Storm Water Standards included in the Land Development Manual (http://www.sandiego.gov/development-services/news/pdf/stormwatermaual.pdf)
7.2 State General Construction Permit (http://www.waterboards.ca.gov/water_issues/progeams/stormwater/docs/constpermits/wgo_2009_0009_complete.pdf)
7.3 Receiving Water Risk Analysis (http://www.waterboards.ca.gov/water issues/programs/tmdl/303d lists2006 epa.shtml)
7.4 Electronic Filing (www.smarts.waterboards.ca.gov)
7.5 Weather forecast from NOAA (http://www.srh.noaa.gov/forecast)
8.0 ATTACHMENTS:
8.1 Flow Chart for SWPPP requirements
8.2 Minimum Inspection Frequency for Municipal Permit Projects
8.3 BMP Notice
8.4 Permanent BMP Construction self certification form (DS-563)
8.5 Permanent BMP Certification for CIP
8.6 Final project completion checklist
ATTACHMENT 8.1 Flow Chart for SWPPP requirements
ATTACHMENT 8.2
Minimum Inspection Frequencies for Municipal Permit Projects
Site Priority Rainy Season Dry Season Minimum
High Priority Bi-weekly
Or more as needed
As-needed Notice issued at
the beginning & at the end of
construction
Medium Priority Monthly
Or more as-
needed
As-needed
Low Priority As-needed As-needed
ATTACHMENT 8.3: BMP Notice
ATTACHMENT 8.4: Permanent BMP Certification DS-563
ATTACHMENT 8.5: Permanent BMP Certification CIP
ATTACHMENT 8.6: Final Project Completion Checklist
