AO3 Email 2010
Email Made Easy
Your guide to using email on your office placement
AO3 Email 2010
Make a PowerPoint to demonstrate how to use Email. How to:•Send an email to many people with an attachment.•Save an attachment sent to you•Forward an Email•Reply to an Email•Comment on risks of opening email attachments
Make sure your subject and text is always sensible and business like.
AO3 Email 2010
Sending an email to many
You can send an email to many people by separating the addresses with a semi-colon (;)
I am sending an attachment with this email
Make sure you always have a sensible subject and text
AO3 Email 2010
Fowarding an Email
When you want to send an email on. Just press the Forward button. Attach some text to explain what it is and send.
AO3 Email 2010
Replying to an email
Just as easy! Press the Reply button, add some text and send.
AO3 Email 2010
Opening and saving attachments
STOPAttachments can contain viruses!
Do you know who the email is from?
Do you have up to date anti-virus software that scans email?
If the answer is Yes then you may open it
AO3 Email 2010
Saving Attachment
Click on the file – You get an option to Open or Save the attachment
My Norton Anti-virus software has scanned the attachment
Attachment saved
AO3 Email 2010
Attachment saved to my user area.
Attachment opened
AO3 Email 2010
AO3 Email 2010
Clever Stuff
Click on Options
AO3 Email 2010
Personal email signature
AO3 Email 2010
Setting an Automatic Response
Fill in the dates when you will be away and a message
AO3 Email 2010
Setting to High Importance
Press the ! To set to high importance
AO3 Email 2010
Using the address book
Use your address book to store contacts, retrieve them and categorise them