Anti-Doping Administration and Management System
ADAMS [email protected] 2013
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What is ADAMS?
•ADAMS is an internet-based database management tool.
• It is a centralized system that allows data entry and storage, as well as data-sharing and reporting to take place in a highly secure environment that restricts access to all but relevant parties.
• It is designed exclusively to assist stakeholders in their anti-doping operations with full compliance with the World Anti-Doping Code.
• It offers a significant improvement in the treatment of athlete personal data compared to the traditional non secured email and fax previously used to handle athlete data.
• It protects the confidentiality of data thanks to a security system that complies with the highest data protection standards.
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ADAMS Benefits
Modules can be used implemented independently
Can complement existing systems
Secure information storage
Easy and Secure sharing of information
SMS update service for whereabouts
Biological passport
Free of use Accessible from
any location
Cost effectiveness Modularity
Features
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ADAMS users
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ADAMS
Athletes
NADO
RADO
IF
Laboratories
NOC
Athlete representatives
NF
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Core functionalities
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Whereabouts TUE Lab ResultsTest planningHematological
passportResults
management
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How does the anti-doping process apply to ADAMS?
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Steps1 and 2: Whereabouts moduleSteps 3, 4 and 5: Doping control moduleStep 7: Lab result moduleSteps 8: Results management module
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Whereabouts Whereabouts
Mission OrderM
ission
Ord
er
Sample
Lab
Res
ult
Lab Result
1 2
3
45
6
7
8
Sam
ple
Lab Result 8
TUE TUEDop
ing C
ontro
l For
m
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How is the anti-doping process reflected in ADAMS ?
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Whereabouts
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Submission by the athlete or its agent Standardized individual whereaboutsAudit reportsAccessible by ADO as per the CodeIST complianceData retention:
For athletes are included in a biological passport program: 8 years.
For other athletes: 18 months
Sports
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Whereabouts accessibility
- Possible sharing rules:
- Whereabouts custodian can grant access to other relevant ADO.
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Not submitted Submitted
Athlete Write Write
Athlete representative Write Write
W. Custodian None Write
Other ADO None Read
WADA None Read
Lab. None None
Note: WADA has access to all submitted whereabouts as per art. 14.3
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TUE
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Athletes and doctors online submissionSpecial security rules for medical filesOnline managementAutomatic reporting to WADAData retention:
Supporting documents are deleted 18 month after TUE expiry date.
TUE certificate is deleted 8 years after the approval date.
Sports
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TUE accessibility
- TUEs are accessible to all organizations with access to the athlete profile.
- TUE are only editable by the sporting organization
- Sharing rules:
- TUE cannot be shared amongst ADO.
- Only organizations with access to the athlete record as per the Code are able to view its TUE.
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Submitted Approved Support doc.
Athlete Write Read Write
Athlete doctor Write Read Write
Physician ADO Write Write Write
Other ADO Read Read None
WADA Read Read Read
Lab. None None None
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Test planning
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Mission Order managementAthlete selectionDCF data entryData retention:
Tests, DCF and mission orders linked to negative results are deleted 18 month after the date of tests
Tests, DCF and mission orders linked to AAF and ATF results are deleted 8 years after the date of test.
Sports
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Test planning accessibility
- Planned mission orders and tests are only available to the testing authority and sample collection agency
- Sharing rules:
- ADO can shared planned tests with other ADO
- Any organization with access to the athlete record can see completed tests.
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PlannedTests
CompletedTests
DCF
Athlete None Read* None
Testing Authority Write Write Write
Sample Collection Authority Write Write Write
Results Management Authority
None Read Write
Lab. None None None
WADA None Read Read
Other ADO None Read None
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Lab Results
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Bulk upload of urine and blood resultsBulk upload of biological resultsEQASISL complianceEasy reportingAutomatic notifications to Testing Authority
Sports
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Lab results accessibility
- Testing authority and results
management authority have read
access to their results.
- WADA has read access to all lab
results.
- Only WADA accredited laboratories
have access to ADAMS.
- Sharing rules:
- Lab results cannot be shared
within ADO.
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Negativeresult
Adverseresult
Atypicalresult
Athlete Read* Read* Read*
Testing Authority Read Read Read
Sample Collection Authority None None None
Results Management Authority Read Read Read
Lab. Write Write Write
WADA Read Read Read
Other ADO None None None
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Results Management
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Automatic matching of DCFs and Lab resultsAutomatic creation of AAF/ATFAutomatic notification of whereabouts failuresAccess to ADRV and sanctions of other ADOAutomatic reporting to WADAReporting
Sports
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Results management accessibility
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Result AAF/ATF
ADRV Sanctions Filing failure
Athlete Read* None None None None
Testing Authority Read Write Write Write Write
Sample Collection Authority None None None None None
Results Management Authority Read Write Write Write Write
Lab. Write None None None None
WADA Read Read Read Read Read
Other ADO None Read Read Read Read
Sharing rules: It is not possible to share lab results in ADAMS.
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Hematological passport
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Automatic passport calculationAutomatic sample validityAPMU and Expert usersAPMU and Expert reportsOne passport one athletePassport sharingAutomatic notification of Atypical
Passport FindingAutomatic reporting to WADA
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Hematological passport accessibility
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DCF Biologicalresult
Hematologicalpassport
Expertreport
APMUreport
Athlete None Read None None None
Testing Authority Write Read None None None
Passport Custodian Read Read Read Read Read
Passport Custodian APMU Read* Read Read Read Write
Passport Custodian Experts Read* Read Read Write None
WADA Read Read Read Read Read
Biological lab None Write None None None
Sharing rules: Biological passports can be shared by the athlete passport
custodian with either the athlete NADO or IF.
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ADAMS definitions
Tree types of Anti-Doping Organizations in ADAMS relevant to the athlete:
Whereabouts Custodian:
In charge of creating athlete profile, and keeping it up to date
Creating and maintaining athlete user account
Could gain “write” access to un-submitted whereabouts information with athlete permission
Could transfer custodianship of athlete record or grant access to another organization
Relevant ADO with access to the athlete record:
Has read only access to athlete profile
Has read only access to athlete whereabouts
Passport Custodian:
In charge of the athlete passport results management
Reviews APMU reports
Could grant read access of the athlete biological passport to the athlete NADO or IF
!! Security tab in the athlete profile: at any time athletes can view which organizations can access their information in ADAMS p.19
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ADAMS Security
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ADAMS offers a significant improvement in the treatment of athlete personal data compared to the traditional insecure email and fax systems that were previously used to handle athlete data:
Multi-level access system protects the security and confidentiality of data thanks to a security system that complies with the highest data protection standards
Users can access only specific areas and information that are relevant to them
Computer infrastructure managed by IBM MSS (Managed Security Services)
Firewalls, intrusion detection systems, vulnerability scanning
HTTPS/SSL solution with minimum 128-bit encryption
About $200,000 invested every year on information security
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Results Management
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Automatic matching of DCFs and Lab resultsAutomatic creation of AAF/ATFAutomatic notification of whereabouts failuresAccess to ADRV and sanctions of other ADOAutomatic reporting to WADAReporting
Sports
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• ADAMS is a state-of-the-art, cost effective and efficient tool designed to assist organizations in carrying out their anti-doping operations in accordance with the responsibilities under the World Anti-Doping Code.
• ADAMS is available to organizations in English; French; Spanish; German; Italian; Japanese; Arabic; Dutch; Chinese; Korean; Portuguese; Suomi; Bulgarian; Czech and Russian
• There is an audit log of all user activities in ADAMS.
• ADAMS can be implemented across many operating systems (Windows, MAC, etc.) and web browsers (Internet Explorer, Mozilla Firefox, etc.).
• The list of organizations using ADAMS are available here
• ADAMS user guides are available here
Summary
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