Download - 7 Myths About Meetings
![Page 1: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/1.jpg)
7 MYTHS ABOUT MEETINGS- Busted -
A Melissa J Choo presentation
![Page 2: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/2.jpg)
#1 Meetings are NECESSARY
![Page 3: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/3.jpg)
THE FACTMeetings incur hourly COSTS to the organization
![Page 4: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/4.jpg)
But we often FAIL TO QUESTIONAre those issues which cannot be handled effectively outside a meeting? Will the meeting add value?
![Page 5: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/5.jpg)
#2 A ROUGH AGENDA will suffice
![Page 6: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/6.jpg)
What’s the PURPOSE of the meeting?
Brainstorm?
Solve problems?
Make decisions?
BUT
![Page 7: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/7.jpg)
What do you want to ACHIEVE at the end of the meeting?
Great ideas?
Solutions to problems?
Decisions?
![Page 8: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/8.jpg)
#3 Meetings should try to cover as MANY TOPICS as possible
![Page 9: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/9.jpg)
Instead of frantically LISTING meeting topics..
![Page 10: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/10.jpg)
Start with a CLEAR SCOPE
LIMIT agenda items Focus on achieving a
CLEAR OUTCOME
![Page 11: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/11.jpg)
#4 LONGER but less frequent meetings are more effective
![Page 12: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/12.jpg)
This leads to INFORMATION OVERLOAD.People work more effectively over short periods of time.
![Page 13: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/13.jpg)
Plan SMALL MEETINGS that focus on
one or two issues.This allows you to match experts
with issues for more productive
meetings.
![Page 14: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/14.jpg)
#5 There is no time for THOROUGH PREPARATION
![Page 15: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/15.jpg)
People are TOO BUSY meeting OTHER DEADLINES. Preparation for meetings becomes a lower priority.
![Page 16: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/16.jpg)
Nonetheless, BUY-IN comes from a convincing pitch.People expect to be IMPRESSED.
![Page 17: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/17.jpg)
If presenting at a meeting, REHEARSE BEFOREHAND.
![Page 18: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/18.jpg)
TEST YOUR DEMO more than once. If you discover FUNCTIONAL GLITCHES..
![Page 19: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/19.jpg)
There’s time to FIX IT
![Page 20: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/20.jpg)
In addition..Always have a BACK-UP PLAN..
![Page 21: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/21.jpg)
Especially one that is equally likely to
IMPRESS
![Page 22: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/22.jpg)
#6 Answer questions SPONTANEOUSLY
![Page 23: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/23.jpg)
You’ll want to avoid the embarrassment of not having the answers or appearing DUMBSTRUCK
![Page 24: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/24.jpg)
ANTICIPATE questions,PREPARE the answers &ANSWER with FINESSE
![Page 25: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/25.jpg)
#7 Going through MINUTES is unnecessary
![Page 26: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/26.jpg)
Minutes TRACK action items, RECORD decisions & INFORM others
![Page 27: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/27.jpg)
They can be an important point of REFERENCE..
![Page 28: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/28.jpg)
RECORD KEY IDEAS, AGREEMENTS &ACTION POINTS
![Page 29: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/29.jpg)
Go through FINAL MEETING MINUTES & COMPARE what was written to what you have
recorded
![Page 30: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/30.jpg)
Check that all ACTION POINTS & TASK LIST with people responsible & timelines are
accurate
![Page 31: 7 Myths About Meetings](https://reader038.vdocuments.mx/reader038/viewer/2022102504/546351a8b1af9fba388b5339/html5/thumbnails/31.jpg)
All images from www.flickr.com
Thank You!Leave a comment or get in touch to discuss!
A Melissa J Choo presentation