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2nd Annual NAUUG Meeting
SUNYConnect Implementation Planning for a
Consortium
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SUNY’s Libraries
• 71 libraries on 64 campuses
• 18 million volumes - collections ranging from 6,000 to 3 million
• 1,800 staff combined
• Serving nearly 400,000 students
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Vision for SUNYConnect LMS
• Consortium-based functionality– Union Catalog– Universal borrowing capabilities– Ability to share authority files
• Shared operations and funding
• Local control of library data within a shared environment
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Antecedents
Building on other SUNY joint efforts
• 40 campus Library Automation Implementation Program (LAIP)
• Joint database selection and central subsidy
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SUNY-Wide Effort• Policy group
– SUNYConnect Advisory Council
• System Administration– Office of Library and Information Services
(OLIS)
• Library Community– SUNY campuses– SUNY Librarians Association
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Financial Plan
• Initial program costs– University-wide allocations– Capital money– One time campus buy-in fee
• Ongoing costs– Annual campus flat fee– Annual campus fee based on size
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Milestones• January 1999 - RFP released
• October 1999 - announcement of recommendation for Aleph 500 system
• October 2000 - final approval of SUNY/Ex Libris contract
• October 2000 - implementations begin
• February 2001 - Fredonia live!
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Components of LMS Project
• Campus migrations– Pilot project– Requirements for participation– Development of SUNY-wide schedule
• Consortium requirements– Server site hardware configuration– Planning for union catalog and universal
borrowing components
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Pilot Project Plan
• Begin campus migrations with six sites while evaluating– System support and technical expertise– Network bandwidth and performance– Security, i.e., system, application,
networking– Functional testing
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Server Sites
• Multi-campus server configuration
• Level of technical skills needed– Aleph, Unix, Oracle
• Staff support requirements
• Networking considerations
• Union catalog
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SUNYConnect LMSCurrent Server Sites
multi-campus
single campus
Oswego
BuffaloBinghamton
Stony Brook
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Union Catalog
• Develop merged view of bibliographic database from local campus catalogs
• Design Web PAC
• Determine amount of holdings information
• Future considerations
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Universal Borrowing
• State-wide borrowing guidelines
• Patron data at union catalog level
• Borrowing models
• Patron empowerment features and authentication/authorization
• Document delivery guidelines
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Moving Forward
• 50 plus SUNY campus migrations– focus on regional implementations
• Identify additional multi-campus server site(s)
• Anticipated timeframe through 2004
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Communication Strategies
• Campuses, Ex Libris, and OLIS
• Electronic mailing lists
• Conference calls
• SUNYConnect Web page– http://www.sunyconnect.suny.edu
• Documentation
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Building on Pilots’ Experience
• Roles and responsibilities– System librarians– System administrators
• SUNY customized implementation process
• ‘Train the trainer’ curriculum
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Evolving Process
• Expectations for staff resources – Libraries– Server sites – Ex Libris– Office of Library and Information Services
• SUNY-wide standards
• Server hardware needs
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For More Information
http://www.sunyconnect.suny.edu/
Thank you!
Maureen [email protected]
518-443-5587