Enablement Kit for
SAP NetWeaver Business Client
– V1.30
How to Improve User Experience via Roles
SAP AG
© SAP 2009 / Page 2
© SAP 2009 / Page 2
Agenda
Add URLs
Add Transactions
Overview
Maintain Roles
Add POWER Lists
Add Homepages
Add Microsoft Outlook
© SAP 2009 / Page 3
Roles in NWBC
A role is a menu that a user in a
company needs for his/her work
Focus on User
Specific
Extract of Easy Access Menu
(and more)
Predefined Roles (*AIO*)
Accounts Payable Assistant
Accounts Receivable Assistant
Cost Accountant
Financial Accountant
Shop Floor Specialist
Production Planner
Strategic Planner
Engineering Specialist
Purchaser
Sales Person
Warehouse Specialist
Employee
With SAP ERP enhancement package 3 and 4, pre-defined roles are delivered
that cover content in the form of POWER Lists, reports, and transactions. The
roles delivered are intended for small businesses and midsize companies in the
production industry and enable efficient access to the processes of Financial
Accounting, Controlling, Materials Management, Production Planning and
Control, and Sales & Distribution. These roles can be found in transaction pfcg by
searching for SAP_AIO_* (technical name).
SAP partners can use the roles as a starting point and adapt them.
Administrator
Predefined Roles (*BPR*)
Buyer
Internal Sales Representative
Maintenance Technician
Production Supervisor
Service Providers
For EhP4 SP1 some portal roles (PCD – roles) have been migrated to SAP ERP and
adapted for the small businesses and midsize companies. Their technical names
begin with: SAP_BPR_*.
Predefined SAP Best Practices Roles
Many predefined roles exist in the Best Practices solutions. Their technical names
begin with SAP_BPR* for the solutions based on EhP3 and with SAP_NBPR* for
EhP4. For an overview of the used roles see the functional list of each Best Practices
Solution (Baseline and Industry Packages). These are for example the roles available
in the SAP Best Practices Baseline Package (Germany) – V1.603, delivered with
SAP Note 1165371:
Accounts Receivable Accountant
Accounts Receivable Manager
Accounts Payable Accountant
Accounts Payable Manager
Administrator
Assets Accountant
Bank Accountant
Business Analysis Purchaser
Buyer
Customs Agent
Employee
Engineering Specialist
Enterprise Controller
Customs Agent
Finance Manager
General Ledger Accountant
Maintenance Employee
Maintenance of Accounts
Receivable Master Data
Pricing Specialist
Product Cost Controller
Production Planner
Project Manager
Purchasing Manager
Quality Specialist
Sales Administration
Sales Billing
Sales Manager
Service Agent
Service Employee
Shop Floor Specialist
Strategic Planner
Travel Accountant
Treasurer
Warehouse Clerk
Warehouse Manager
Warehouse Monitoring
© SAP 2009 / Page 8
© SAP ge 8
Agenda
Add URLs
Add Transactions
Overview
Maintain Roles
Add POWER Lists
Add Homepages
Add Microsoft Outlook
© SAP 2009 / Page 9
Create a role – New Role
Create a role
• Go to PFCG
• Define a name for your role and click Create Single Role
You are here
© SAP 2009 / Page 10
Composite Roles
Several roles can be merged in
Composite Roles. In a Composite
Role, you can rename and reorganize
the menu.
Go to pfcg
Enter a name and click on
Enter the roles you want to merge
(tab Roles)
Click Read menu
Click in order to change the
menu
Always re-read the menu, after you
have changed a single role
attached to a composite one.
Several roles can be merged in Composite Roles. In a Composite Role, you can rename and reorganize the menu.
© SAP 2009 / Page 11
Users
Enter user IDs
Execute User Comparison: The profile is
not available in the user master record
until the users have been compared.
In order to use the role, users need to be assigned to it.
Choose Complete Comparison
© SAP 2009 / Page 12
Users
Enter user IDs
Execute User Comparison: The profile is
not available in the user master record
until the users have been compared.
In order to use the role, users need to be assigned to it.
Choose Complete Comparison
© SAP 2009 / Page 13
Sorting of Roles in NWBC
You can define a sorting for the roles in NWBC and set a role as Home Role via the button Menu Options.
In the Change mode of a role choose
Menu Options.
Maintain the Sorting field or the Home
Role flag if you want to set the role at the
first position in NWBC
Without maintaining the sorting, the roles
assigned to a user will be displayed in an
arbitrary manner. However during a
NWBC session they can be displaced
with the mouse
© SAP 2009 / Page 14
© SAP 200/ Page 14
Agenda
Add URLs
Add Transactions
Overview
Maintain Roles
Add POWER Lists
Add Homepages
Add Microsoft Outlook
© SAP 2009 / Page 15
Add a Transaction to a Role
Display technical names
Click Add
Enter IDs
© SAP 2009 / Page 16
Authorizations (1)
Click Change Authorization Data
Define Organizations Levels, if necessary – use *,
where possible
Authorizations are necessary for transactions
© SAP 2009 / Page 17
Authorizations (2)
When yellow traffic lights appear in the
tree display, you must adjust the
authorization values manually.
2 ways to adjust:
Click on the traffic light: Complete
authorization (*) for all levels
Click on white fields: Values can be
maintained individually
Click Generate
© SAP 2009 / Page 18
© SAP 2009 / Page 18
Agenda
Add URLs
Add Transactions
Overview
Maintain Roles
Add POWER Lists
Add Homepages
Add Microsoft Outlook
© SAP 2009 / Page 19
BI Xcelsius Dashboard
© SAP 2009 / Page 20
BI Crystal Report
© SAP 2009 / Page 21
Add Business Objects Xcelsius Dashboard or
Crystal Report
Choose Web address
Enter URL for Xcelsius Dashboard
Enter URL for Crystal Report
Click Other
© SAP 2009 / Page 22
Add Long URLs (1)
Use of URLs in PFCG is restricted to 255 characters
This URL has 459 characters:
http://idesportalnws1.wdf.sap.corp:1080/irj/servlet/prt/portal/prtroot/com.sap.portal.pag
ebuilder.IviewModeProxy?iview_id=pcd:portal_content/com.sap.pct/every_user/com.s
ap.pct.erp.ess.bp_folder/com.sap.pct.erp.ess.roles/com.sap.pct.erp.ess.employee_self
_service/com.sap.pct.erp.ess.employee_self_service/com.sap.pct.erp.ess.area_workin
g_time/com.sap.pct.erp.ess.leaverequest/com.sap.pct.erp.ess.leaverequest&iview_mo
de=default&j_user=blackm&j_password=welcome
Use of URLs in PFCG is restricted to 255 characters
You can use this URL
• Split it up
• Use tags
• Define Variables
© SAP 2009 / Page 23
Add Long URLs (2)
Go to sm30
Enter SSM_VAR
Split up the URL
Enter variables and the parts of
the URL
© SAP 2009 / Page 24
Add Long URLs (3)
Go to PFCG
Enter the role
Choose Other
Enter the tags as follows: <tokens>
(and some rest of the URL, if
necessary)
Choose Web
address
© SAP 2009 / Page 25
Add Adobe Form (1)
Click Other
Enter URL - Documents are stored locally
– check link – documents are shown
according to link – as a folder structure or
document is directly called
Choose Web
address
© SAP 2009 / Page 26
Add Adobe Form (2)
Direct call of Adobe Form
Adobe Form in a Folder
© SAP 2009 / Page 27
Add PowerPoint Presentation (direct method)
Click Other
Choose Web address
Enter URL - Documents are stored locally – check
link! C:\Documents and Settings\d032256\Desktop\Workshop US January 10th
and 11th\PPT Presentation\roles.ppt
Add PowerPoint Presentation via PDF File
(indirect method)
© SAP 2009 / Page 28
Here’s an example of how you can integrate personalized
demo process overview pages into your demo role in
NWBC by converting a PPT slide into PDF and uploading it
to the SAP system.
NOTE: THIS REQUIRES THE NWBC DEMO KIT, or
creation of your own Business Server Page. The NWBC
DEMO KIT can be ordered here:
http:service.sap.com/~sapidb/01100035870000083551200
9E
Gain Insight into Improving Margins
Day-in-the-life Demonstration
CFO
Views the Income Statement and sees lower than expected profit
Uses dashboards to compare performance with competitors and analyze product profitability
Decides to improve margins by discontinuing a product and reducing material costs
Operations Manager
Uses dashboards to adjust production plan for discontinued product
Models plan to minimize excess inventory and optimize plant utilization
Views details about material costs and supplier performance and uses for price renegotiation
Find
Profitability
Issue
Compare
Company
Performance
Analyze
Product
Profitability
Define
Actions for
Solution
Analyze
Production
Plan
Adjust
Production
Plan
Negotiate
Purchase
Price
Update
Purchase
Price
1) Use this PPT slide as template (without this orange text box).
2) Personalize text, pictures, etc.
3) Convert slide into pdf (e.g. via PDFx-change 3.0, or any other conversion
software)
4) Upload PDF into MIME directory “Process Overview Graphic” (see next slide)
5) Via your role call BSP Appl. Z_A1_ENH_2 and start page
“menu_process_overview.htm” and pass file name (*.pdf) as parameter “graphic”
(see next after next slide)
Personalization Options
Demo Process Overview Page (continued)
2) If you have the NWBC Demo Kit (Candemo) go to
transaction “se80”, select “Repository Browser”, select
BSP Application “Z_A1_ENH_2”.
3) Open the folder “Mimes” and right click the subfolder
“Process_Overview_Graphics” and select “Import MIME
Objects”.
4) Select the personalized PDF file from your PC and
confirm to upload.
5) Now you can use this file in your role (see next slide).
1) After you have personalized it and converted it from PPT (see previous
slide), upload your PDF file with the process overview graphic into the
SAP MIME repository.
Personalization Options
Demo Process Overview Page (continued)
© SAP 2009 / Page 31
6) After you have uploaded your personalized process flow *.pdf to the
MIME repository (see previous slide), you can display it in the
“Process Overview” page.
7) You can do so by passing the file name as the “graphic”
parameter into the Process Overview page
(menu_process_overview.htm) of your role. You
configure this via transaction PFCG, tab “Menu”, select
“Process_Overview” page, and click “change”.
© SAP 2009 / Page 32
© SAP 2009 / Page 32
Agenda
Add URLs
Add Transactions
Overview
Maintain Roles
Add POWER Lists
Add Homepages
Add Microsoft Outlook
© SAP 2009 / Page 33
Add a POWER List
Click Other
Choose Web Dynpro Application
Enter Web Dynpro Application: POWL
Choose APPLID
Enter Value: ID of the POWER List
© SAP 2009 / Page 34
Maintain OBN for POWLs
If a POWL calls a transaction
via a button which is defined in
the methods of the feeder
class, the relevant transactions
needs to be added to the role
and the OBN targets need to
be defined via Details for
NetWeaver Business Client *
With a double-click on the
inserted method in the Details
for NetWeaver Business Client
window you can define
parameters and values which
should be transferred to the
transaction. Then the selection
screen is skipped. **
* The menu entry is still called Additional
Details in SAP ERP 6.0 EhP3
** For Details of the OBN defining process
see the slides and the guide for “How-to
develop POWER Lists” also available in
this Kit
© SAP 2009 / Page 35
Where to find PowerLists and how to test
them?
Go to Transaction powl_typer (other useful transactions are
powl_query or powl_queryr)
You can find a list of the available PowerLists in EhP3 here: https://portal.wdf.sap.corp/irj/go/km/docs/room_project/cm_stores/documents/workspaces/91d8e9f9-1bfa-2910-e28f-f3597248fc1f/NWBC/POWERLists/POWER_Lists_.XLS
PowerLists are sometimes described in the RKT material (service.sap.com/rkt-erp) – but not in a specific All-in-One area, but in ERP, amongst the different applications, e.g. https://websmp102.sap-ag.de/~sapidb/011000358700001090812007E
Fast test: SAP Easy Access -> Favorites -> Add other objects -> WebDynpro Application
Even faster test: Adopt the following link by replacing the ID of the PowerList (KYK-FIN-FI-ASSETLIST) and adding the server information of an SAP ERP system: http://<server>.<domain>.<ext> :<portnumber>/sap/bc/webdynpro/sap/powl?APPLID=KYK-FIN-FI-ASSETLIST&sap-client=130&sap-language=EN
© SAP 2009 / Page 36
Available POWL for NWBC
256 Total PowerLists (POWLs) in EhP3
256 POWL
“Shipped with ERP 6.0 EhP 3”
123 POWL
“Work Out of the Box”
133 POWL
“Require Additional Configuration”
55 POWL with
NO
Action Buttons
68 POWL with
One or More
Action Buttons
© SAP 2009 / Page 37
Available POWL for NWBC
55 POWL with NO Action Buttons
/KYK/ISQ_13127_N Sales Order Selection
/KYK/ISQ_MCTA Customer Analysis
/KYK/ISQ_MCTE Sales Organization Analysis
/KYK/ISQ_CS11 Bill of Materials
/KYK/ISQ_CS12 Multilevel Bill of Materials
/KYK/ISQ_CS15 Material Where-Used List
/KYK/ISQ_MCE1 Purchasing Group Analysis
/KYK/ISQ_ME06 Material Source List Analysis
/KYK/ISQ_ME0M Source List by Material
/KYK/ISQ_ME1P Purchase Order Price History
/KYK/ISQ_ME2M Purchasing Documents for Material
/KYK/ISQ_ME3LN Purchasing Documents for Vendor
/KYK/ISQ_ME4N Purchasing Documents for Document Number
/KYK/ISQ_ME4S_N RFQs per Collective Number
/KYK/ISQ_ME5A_N Display Purchase Requisitions
/KYK/ISQ_ME6H Vendor Evaluation Analysis
/KYK/ISQ_ME80FN Purchasing General Evaluation
/KYK/ISQ_ME81N Purchase Order Value Analysis
/KYK/ISQ_RFKUM Vendor Purchase Analysis
/KYK/ISQ_MB52 Warehouse Stocks of Material
/KYK/ISQ_MBLB_N Stocks at Subcontractor
/KYK/ISQ_MBSM Cancelled Material Documents
/KYK/ISQ_MCE5 Material Group Analysis
/KYK/ISQ_MCTC Material Analysis
/KYK/ISQ_12175 Customer Invoice Due Date Forecast
/KYK/ISQ_ARRE_1 Open Invoices by Customer
/KYK/ISQ_FDK43 Credit Management Master List
/KYK/ISQ_RFDOPR10 Customer Overdue Items
/KYK/ISQ_RFDSL Customer Balances (Local Currency)
/KYK/ISQ_APRE_1 Open Invoices by Vendor
/KYK/ISQ_RFKOPR00 Vendor Overdue Items
/KYK/ISQ_RFKSL Vendor Balances (Local Currency)
/KYK/ISQ_12284 Financial Statements ?
/KYK/ISQ_FIGL_I1 GL Account Open Line Items
/KYK/ISQ_FIGL_I2 GL Account Cleared Line Items
/KYK/ISQ_STAX Use and Sales Taxes (US)
/KYK/ISQ_COPC_LST Cost Center Activity ?
/KYK/ISQ_COS019 Internal Orders Budget / Actual / Commitment
/KYK/ISQ_COS4 Internal Orders Actual / Plan / Variance
/KYK/ISQ_COS633 Cost Center Actual/Plan/Variance/Previous Year
/KYK/ISQ_COS_3 Cost Center Actual/Plan/Variance
/KYK/ISQ_KHOE1 Summarized Costs Target/Actual
/KYK/ISQ_KHOE2 Summarized Costs Work in Progress
/KYK/ISQ_KHOE3 Summarized Costs Planned/Actual
/KYK/ISQ_KSBT_N Cost Centers: Planned Activity Prices
KYKQ-ISQ_KKBC0 Target/Actual - Comparison
KYKQ-ISQ_KKBC1 Order Cost Analysis (Trend)
KYKQ-ISQ_KKBC2 Order Cost Analysis (WIP)
KYKQ-ISQ_RKKBCAL2_1 Costing Run Results
KYKQ-ISQ_RKKBCAL2_2 Costing Run Results (Price vs Results)
KYKQ-ISQ_S_ALR13142 Product Cost Analysis (Target / Actual)
KYKQ-ISQ_S_ALR13148 Product Cost Analysis (Variance Categories)
KYKQ-ISQ_S_ALR13151 Product Cost Analysis (Work in Progress)
KYKQ-ISQ_S_ALR13157 Product Cost Analysis (Actual Data)
KYKOP-OPS-PP-DIS-MAT-CHANGES Material Changes
© SAP 2009 / Page 38
Available POWL for NWBC
68 POWL with One or More Action Buttons
/KYK/ISQ_CR05 Production Work Center List
/KYK/ISQ_MM60 Materials List
/KYK/ISQ_MM60_PRD_N Product Groups
FAGL_CLOCO Task Lists in Closing Cockpit
FIN_FSCM_BNK_PMNT Payment Monitor
FIN_FSCM_BNK_STMT Bank Statement Monitor
FIN_FSCM_CR_ACCOUNT Customers
FIN_FSCM_CR_BOL Blocked Sales Orders
FIN_FSCM_CR_CASE Credit Limit Requests
FIN_FSCM_DM Dispute Management
FITV-POWL-TRIPSFORAPPROVAL Expense Reports for Approval
KYK-FIN-FI-GLITEMS POWL G/L Account Line Items
KYKOP-CO-MAT-COSTING Material Costing Runs
KYKOP-CRC-LIST-CUSTOMERS Customer Credit Management
KYKOP-FIN-CO-ACTTYPE Activity Type
KYKOP-FIN-CO-ASSESSMENT-CYCLE Assessment Cycles
KYKOP-FIN-CO-COSTCENTER Cost Centers
KYKOP-FIN-CO-COSTELEMENT Cost Elements
KYKOP-FIN-CO-COST-ESTIMATES POWL for Determining Cost Estimate for Materials
KYKOP-FIN-CO-INTORDER Internal Orders
KYKOP-FIN-FI-ASSETLIST Assets
KYKOP-FIN-FI-CHECK_REGISTER Check Register
KYKOP-FIN-FI-CUSTOMERITEMS Customer Line Items
KYKOP-FIN-FI-CUSTOMERITEMS_R Customer Line Items (Display Only)
KYKOP-FIN-FI-GL_ACC_LIST GL Accounts
KYKOP-FIN-FI-RECU_ENTRY_DOC Recurring Entry Documents
KYKOP-FIN-FI-VENDORITEMS Vendor Line Items
KYKOP-FIN-FI-VENDORITEMS_R Vendor Line Items (Display Only)
KYKOP-FIN-FI-VENDORLIST_AP Vendors (A/P)
KYKOP-FIN-FI-VENDORLIST_AP_PAY Vendors (A/P) for Payment
KYKOP-OPS-FI-CUSTOMERS Customers
KYKOP-OPS-FI-PO-W Purchase Orders (Display Only)
KYKOP-OPS-LE-DELIVERIES Sales Orders Due for Delivery
KYKOP-OPS-LE-QUOTATIONS Sales Quotations
© SAP 2009 / Page 39
© SAP 2009 / Page 39
Agenda
Add URLs
Add Transactions
Overview
Maintain Roles
Add Homepages
Add POWER Lists
Add Microsoft Outlook
MS Outlook
© SAP 2009 / Page 40
Add MS Outlook (1)
© SAP 2009 / Page 41
If not yet existing, create a BSP
1. Transaction SE80, select "BSP Application", and create a new BSP Application, eg.
Z_AIO_ADD_ON
2. Create a new BSP, eg. outlook.htm.
3. Copy the following coding into the BSP
<html> <head> <meta http-equiv="Content-Language" content="en-us">
<script type="text/vbscript">
<!-- Dim folder_1 Dim folder_2 Dim folder_display
folder_1 = "Inbox"
folder_2 = "Calendar"
folder_display = folder_1
Sub Window_OnLoad()
call btnSwitchView_onclick
End Sub
Sub btnSwitchView_onclick()
ViewCtlFolder.Folder = folder_display
if folder_display = folder_2 then
folder_display = folder_1
else
folder_display = folder_2
Add MS Outlook (2)
© SAP 2009 / Page 42
end if
switchbutton.Value = "Show " & folder_display & " View"
End Sub
Sub btnNewMessage_onclick
ViewCtlFolder.NewMessage()
End Sub
-->
</script> <title>Outlook View Control View Issue Demo</title>
<meta name="Microsoft Border" content="none, default"> </head>
<BODY BGCOLOR="#C0D6EA" TEXT="#000000" LINK="#0000EE"
ALINK="#EE0000" VLINK="#551A8B">
<p><input id="switchbutton" type="button" value="Switch View" name="btnSwitchView">
<input type="button" value="Create Message" name="btnNewMessage"><p>
<OBJECT classid=CLSID:0006F063-0000-0000-C000-000000000046
id=ViewCtlFolder width="100%" height="430" border="1"
Codebase="http://activex.microsoft.com/activex/controls/office/outlctlx.CAB#ver=9,0,0,3024">>
<param name="Namespace" value="MAPI">
<param name="Folder" value=folder>
<param name="View"
value="Day/Week/Month View With AutoPreview"
<param name="Restriction" value="">
<param name="DeferUpdate" value="0"></OBJECT>
</body> </html>
4. Activate the BSP
Add MS Outlook (3)
© SAP 2009 / Page 43
Add the BSP to your demo role
1. Transaction PFCG
2. Select or create the role
3. Add BSP application (eg. Z_AIO_ADD_ON) as "others/BSP Application" (see screen shot
with example below):
© SAP 2009 / Page 44
© SAP 2009 / Page 44
Agenda
Add URLs
Add Transactions
Overview
Maintain Roles
Add Homepages
Add POWER Lists
Add Microsoft Outlook
© SAP 2009 / Page 45
Homepage
© SAP 2009 / Page 46
Add a Homepage to a Role
Click Other
(example
with URL)
Enter URL
Right-click on the new entry.
Go to Details for NetWeaver Business Client.
Choose Homepage
Choose Web
address
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