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SharePoint RoundtableKirk Egge – Maine Community Bancorp (Mechanics Savings and Biddeford Savings)Adam Mumm – Kennebunk Savings BankJean Haskell – Systems Engineering
USING SHAREPOINT TO SOLVE BANKING CHALLENGES
Bank Expo
2017
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Basic Costs
Product Cost
SharePoint Foundation Included with
Windows CALs
SharePoint Server $6300\server
SharePoint Standard CALs $113\CAL
SharePoint Enterprise CALs $100\CAL
SharePoint Online – 3 different plans $5-$20\user per
month
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I would recommend a separate SQL server for a production SharePoint environment
If you want Enterprise features you must buy a Standard license and an Enterprise license
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The Generic Why Use SharePoint Slide
It is a web platform that can used from anywhere
You use all the other Microsoft products so why not one more
Easy Collaboration with a geographically diverse workforce
It is an easy to setup Intranet (and can work as an Extranet)
It is a document management system with a powerful
search engine
Social engagement with your staff
Powerful Business Intelligence features help your bank
quickly analyze data and make data driven decisions
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A Few Use Scenarios on When
to Use SharePoint
You have an Excel spreadsheet that many people need to view and edit and you generate board reports from it (think tracking documents)
You have documents that require an approval process that can later be audited
You are physically passing documents around for a signature approval or currently using the “dreaded” print and scan method (i.e. how to drive IT nuts)
You would like select individuals to be able to work with content and individual sites or web parts of a page without emailing someone else the content changes
You have a team of people collaborating for a project and using email to pass documents. Team members Reply All on everything.
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What We Have Done That
Works Well for Us
Risk and Audit Tracking
Vendor and Application Management (includes invoice approval)
Project Planning and Implementation
Incident Reporting
Time Off requests and Tracking
IT Checklists
Expense submission and approvals
New User and Terminated User Change Forms (includes AD account creation built-in to workflow)
Commercial Lending opportunity, loan, and cash management tracking
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More…
All Committees
Department Sites
Policies
Reporting Library
ODP Notifications and Decisioning
FISERV Daily SCM Maintenance Report Approval
Training Tracking and Transcripts
Board Portal
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Policies – Publishing Library
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Composite List and Library App
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InfoPath Form with Logic
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Board Documents - iPad
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Approval Tasks
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Task Auditing
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InfoPath ChecklistCentral Doc Repository
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Suggestions
• Make your first SharePoint list from an Excel Spreadsheet that is widely used and shared throughout the company
• Make a plan for document governance that includes Content Types and possibly Document Types before any documents are added
• Don’t move a shared drive of documents into SharePoint
• Make a plan for user training, discuss Views again and again…repeat
• Use SQL reporting services reports that generate pretty reports on an scheduled basis from your lists; remember the end goal of data driven decisions
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How to get started?
Download SharePoint Foundations and play with it
Use a SharePoint Foundations site as a Department site off of your
current Intranet site
Download 180 day SharePoint trial from Microsoft and play with it or
sign up for SharePoint online
Take a SharePoint user class then Admin class
Start experimenting with SharePoint Designer and workflows on your
test site
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