2016 Budget Process - RevisedSpecial Committee of the Whole (Budget)June 22, 2015
Presenters: Mike Mayes – Director, Financial Services/TreasurerAmber Chard– Senior Communications Specialist
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Topics
• Review of the 2015 process
• 2016 Budget ProcessSchedule
What’s new
• Public Engagement & Communications Plan
• Next steps
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• Continuous improvement
What worked well
What will be improved
What we heard from residents
Ideas and lessons for 2016
Review of the 2015 Process
Proposed 2016 Budget Schedule - Overall
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ACTIVITY DATE STATUS
Budget process and community engagement presented to Committee of the Whole for approval by Council
June 22 IN PROGRESS
Treasurer meets one-on-one with Members of Council
July to September
Community Engagement July to September
Fees & Charges for early approval – Committee of the Whole Public Meeting
August 31
Fees & Charges for early approval – Council approval September 14
continued . . .
Proposed 2016 Budget Schedule - Overall
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Activity Date Status
Committee of the Whole Presentation – Preliminary draft budget (presentation of Community Engagement results to date)
October 19
Draft budget information available to public and on website
October 26
Committee of the Whole – Public Meeting on the draft budget
November 9
Committee of the Whole - Public Meeting on the draft budget and remaining Fees & Charges
November 16
Proposed 2016 Budget Schedule - Overall
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Activity Date Status
Date being held for possible Special Committee of the Whole (budget)
November 23
Council approval of the Budget and remaining Fees & Charges November 30
Committee of the Whole - additional date for budget deliberations if required
December 7
Council - additional date for budget approval if required December 14
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Administrative Guidelinesfor the 2016 Budget
• Maintain the same level of service for a growing municipality
• Inflationary pressures
• Annualization of 2015 enhancements
• CYFS implementation of Fire Master Plan Update
• Implementation of the Recreation Master Plan (Playbook)
• Fees and charges target increase of 3.5% for volume and rates
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What’s New
• Council strategic priorities• Improvements in internal efficiencies and
effectiveness• 10 - year capital budget• 4 – year operating budget outlook
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Public Engagement and Communications
You can have say in how Newmarket spends your tax dollars -Newmarket Era, January, 2015
“There are several ways you can make your voices heard.”
“We encourage all residents to get involved and help shape the future of Newmarket.”
“Public engagement is an integral part of the budget process.”
“Results will… help Council know how residents would like to see tax revenues invested.”
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Public Consultation and Engagement
INFORM
Residents of the 2016 budget process, key
dates and engagement
opportunities.
ENGAGE
and Inspire residents to ‘Get Involved’ and let us know how they
would like to see their tax dollars
spent.
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Online budget tool
SERVICE CATEGORY
2013 Average Choice
Incl. maintain
2014 Average Choice
Incl. maintain
2015 Average Choice
Incl. maintain
Bylaw Licensing Services 98.4% 99.7% 96.16%
Community Programs/Events 99.8% 100.5% 98.42%
Facilities, Parks and Trails 101.5% 101.8% 100.38%
Fire Services 99.1% 99.2% 96.57%
Planning and Development Services 99.1% 101% 98.09%
Public Library Services 98.6% 100.6% 96.96%
Roads, Bridges and Sidewalks 101.5% 101.8% 102.08%
Solid Waste Management 100.3% 100.3% 99.73%
2014 Community Survey: 84% of residents felt they were receiving fair value for their taxes and 95% of residents are satisfied living in Newmarket.
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Tactics
Website
Community events
Media releases
Advertisements Budget tool
Social media
Focus group
E-newslettersMail out
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Next Steps
• Treasurer to meet one-on-one with Members of Council
• Start of community engagement
• Presentation of preliminary draft budget on October 19