Download - 2014 NAYEN Plenary Update From Secretariat
![Page 1: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/1.jpg)
Update from the SecretariatKate Hoeppel, Senior Supervisor, Youth Exchange, RIEvanston, IL, USA
![Page 2: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/2.jpg)
TITLE | 2
Your Team at the Secretariat
• John Hewko, General Secretary• Michele Berg, Chief Officer, Programs and Member
Services• Victor Barnes, Director, Programs & Grants• Sharon Cyr, Manager, Programs• Adam Doty, Manager, New Generations Programs• Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting
Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange
![Page 3: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/3.jpg)
TITLE | 3
Youth Service – The Fifth Avenue of Service
![Page 4: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/4.jpg)
TITLE | 4
Our Programs for Young Leaders
Interact 12-18 Rotaract 18-30
Rotary Youth Exchange 15-19
New Generations Service Exchange
Rotary Youth Leadership Awards (RYLA)
![Page 5: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/5.jpg)
TITLE | 5
2012-13 Youth Exchange Statistics
![Page 6: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/6.jpg)
TITLE | 6
Overall Program Participation
Type of Exchange Exchanges Reported
% of Total Exchanges
Long-term 5,513 72%
Short-term 2,113 28%
TOTAL 7,626 100%
Long-term72%
Short-term28%
![Page 7: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/7.jpg)
TITLE | 7
Survey Response Rate
Geographic Area Response Rate
Africa 75%
Asia 68%
Europe 70%
North America 80%
Oceania 61%
South America 72%
WORLDWIDE 73%
![Page 8: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/8.jpg)
TITLE | 8
Historical Analysis of Total Exchanges from 2009-2013
South America Oceania North America Europe Asia Africa0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
2009-10*2010-112011-122012-13
% T
otal
Exc
hang
es
![Page 9: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/9.jpg)
TITLE | 9
Historical Analysis of Total Exchanges from 2009-2013
2009-10* 2010-11 2011-12 2012-130%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
AfricaAsiaEuropeNorth AmericaOceaniaSouth America%
Tot
al E
xcha
nges
![Page 10: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/10.jpg)
TITLE | 1 0
Long-term Exchange
![Page 11: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/11.jpg)
TITLE | 11
Long-term Exchanges Worldwide
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
0%
10%
34% 34%
4%
18%
% L
ong-
term
exc
hang
es
![Page 12: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/12.jpg)
TITLE | 12
Long-term Exchanges by Country
United States 22%
Brazil 11%
France 8%
Mexico 8%Germany
7%
Canada 4%
Belgium 4%
Taiwan 4%
Denmark 4%
Argentina 3%
Other(36 countries)
26%
![Page 13: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/13.jpg)
TITLE | 13
Long-term Exchanges by Country
Country Inbound Long-term Exchanges
United States 1,188
Brazil 616
France 432
Mexico 432
Germany 359
Canada 227
Belgium 220
Taiwan 213
Denmark 194
Argentina 189
Other (36 countries) 1,443
ALL COUNTRIES 5,513
![Page 14: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/14.jpg)
TITLE | 1 4
Short-term Exchange
![Page 15: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/15.jpg)
TITLE | 15
Short-term Exchanges Worldwide
Africa Asia Europe North America Oceania South America0%
10%
20%
30%
40%
50%
60%
4%
10%
56%
20%
2%
8%
% S
hort-
term
exc
hang
es
![Page 16: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/16.jpg)
TITLE | 16
Short-term Exchanges by Country
United States15%
Germany 9%
France 7%
Brazil 6%
Denmark 6%
Finland 6%Korea
5%
Turkey 5%
South Africa 4%
Italy 4%
Other(30 countries)
34%
![Page 17: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/17.jpg)
TITLE | 17
Short-term Exchanges by Country
Country Inbound Short-term Exchanges
United States 327
Germany 185
France 144
Brazil 133
Denmark 124
Finland 118
Korea 97
Turkey 96
South Africa 90
Italy 78
Other (30 countries) 721
ALL COUNTRIES 2,113
![Page 18: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/18.jpg)
TITLE | 18
District Participation by Type of Short-term Exchange
Homestay66%
General Camp17%
Tour7%
Family Camp4%
Other5%
![Page 19: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/19.jpg)
TITLE | 1 9
Early Returns
![Page 20: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/20.jpg)
TITLE | 20
Early Returns as a Percentage of Total Exchanges
![Page 21: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/21.jpg)
TITLE | 21
Early Returns by Region
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
1%
11%
34% 33%
4%
17%
% E
arly
Ret
urns
![Page 22: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/22.jpg)
TITLE | 22
Early Returns as Percentage of Regional Total Exchanges
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
2%4% 3% 4% 4% 4%
Early
Ret
urns
as
% o
f Reg
iona
l Tot
al
![Page 23: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/23.jpg)
TITLE | 23
Early Returns by Country Country Early Returns
United States 66
Brazil 30
Germany 22
France 20
Denmark 19
Canada 15
Argentina 12
Japan 11
Mexico 11
Taiwan 10
Australia 7
Switzerland 7
Other (18 countries) 59
ALL COUNTRIES 275
![Page 24: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/24.jpg)
TITLE | 24
Early Returns by Country
United States 24%
Brazil 11%
Germany 8%
France 7%
Denmark 7%
Canada 5%
Argentina 4%
Japan 4%
Mexico 4%
Taiwan 4%
Australia3%
Switzerland3%
Other(18 countries)
15%
![Page 25: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/25.jpg)
TITLE | 25
Early Returns as Percentage of Country Totals
Country Early Returns % of Country’s Total Exchanges
Philippines 2 12%
Paraguay 2 10%
Sweden 6 6%
Denmark 19 6%
Canada 15 6%
Japan 11 5%
Argentina 12 5%
Switzerland 7 5%
United States 66 4%
Taiwan 10 4%
Germany 22 4%
Brazil 30 4%
![Page 26: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/26.jpg)
TITLE | 26
Early Returns as Percentage of Country Totals
Philipp
ines
Paragu
ay
Sweden
Denmark
Canad
a
Japa
n
Argenti
na
Switzerl
and
United
States
Taiwan
German
y Braz
il 0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
12%10%
6% 6% 6% 5% 5% 5% 4% 4% 4% 4%% o
f Cou
ntry
's T
otal
Exc
hang
es
![Page 27: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/27.jpg)
TITLE | 27
Most Common Reported Causes of Early Returns
Other
Sudden illness or injury
School requirements in home country
Rule violation: unauthorized travel
Rule violation: romantic involvement
School problems
Problems with host club
Breach of law
Rule violation: drug/alcohol use
Inactivity in school or the community
Problems with host family
Rule violation: other
Prior medical or psychological condition
Homesickness
0 20 40 60 80 100 120
Very ImportantImportantSomewhat Important
![Page 28: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/28.jpg)
TITLE | 28
Most Important Causes of Early Returns
School requirements in home country
Problems with host club
Problems with host family
Rule violation: unauthorized travel
Other
Rule violation: romantic involvement
Rule violation: other
Sudden illness or injury
School problems
Inactivity in school or the community
Rule violation: drug/alcohol use
Prior medical or psychological condition
Breach of law
Homesickness
0 20 40 60 80 100 120
Very ImportantImportantSomewhat Important
![Page 29: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/29.jpg)
TITLE | 29
Certification Update
![Page 30: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/30.jpg)
TITLE | 3 0
Youth Exchange Certification – Year 8
• 89% districts certified• Annual renewal process and • Recertification approx. every 6 years• Outbound-only certified districts:
• India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and
Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified)• East Timor: 9500
• Newly certified district: 3240 (India)
![Page 31: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/31.jpg)
TITLE | 3 1
Required Reporting to RI
• Inbound student data – All types of exchanges– Any convenient format: scans of Guarantee Forms, spreadsheets, etc.– Before or shortly after the exchange begins
• Any serious student incident– Includes early returns
• Annual survey
![Page 32: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/32.jpg)
TITLE | 3 2
Program Evaluations
• Staff continue to perform 4-5 onsite program evaluations each year• Opportunity to ensure compliance with certification requirements an share best practices and strengthen overall program• Some general findings:–Youth Exchange builds and retains membership–Early communication of problems–Succession planning –Club motivation and compliance
![Page 33: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/33.jpg)
TITLE | 33
Assistance in Review of Districts’ Students Insurance Policies
![Page 34: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/34.jpg)
TITLE | 3 4
RI Minimum Coverage Amounts for Student Travel Insurance
• New regulations for student insurance were adopted by RI board, effective January 2012.– Documented in RCOP 41.060.10
![Page 35: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/35.jpg)
TITLE | 3 5
Evaluation of Insurance Policies
• Districts, if asked to purchase partner’s insurance, need to know if partner’s policy meets RI regulations • Difficult to do – Districts are not that familiar with RI regulations
• Insurance working group recently established as a resource to help districts
![Page 36: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/36.jpg)
TITLE | 3 6
Insurance Working Group Members
• Peter Kaye, Chair, Australia• Carl Luckenbach, USA• Cheryl Combs, USA• Erkki Nuotio, Finland
Members’ contact information to be included in next delivery of RI RYE directory (April 2014)
![Page 37: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/37.jpg)
TITLE | 3 7
Insurance Working Group Procedure
• Review policies provided by districts, and:
– Respond affirmatively to districts if policy is compliant or
–Notify district of perceived shortfalls, and present conclusions to RI Risk Management Group for resolution
![Page 38: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/38.jpg)
TITLE | 3 8
RI Risk Management Staff
• Evaluate conclusions from Insurance Working Group• When policy is determined not to meet RI regulations:– notify district owning policy to correct policy– obtain evidence of amendments– notify Working Group
![Page 39: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/39.jpg)
TITLE | 3 9
Record Management
• Insurance Working Group will maintain record of compliant policies to prevent redundant reviews in future• Youth Exchange Committee and RI staff are discussing ways of making this information accessible to YEOs
![Page 40: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/40.jpg)
TITLE | 40
Rotary’s New Voice and Visual Identity
![Page 41: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/41.jpg)
TITLE | 41
New Rotary Website
![Page 42: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/42.jpg)
TITLE | 4 2
• Profiles• Connect• Messaging• Groups• Ideas• Calendar• Marketplace/Hub
My Rotary
![Page 43: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/43.jpg)
TITLE | 4 3
Strengthening Rotary’s Brand
• Voice and Visual Identity Guidelines – Focus on adoption, not enforcement– www.rotary.org/myrotary/en/secure/101751
• For general questions about the new marks: – [email protected]
![Page 44: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/44.jpg)
TITLE | 4 4
Survey to collect feedback on potential changes to Youth Exchange logo…
Forward the survey to potential, current and former students!
What does this mean for Youth Exchange?
![Page 45: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/45.jpg)
TITLE | 4 5
• Youth Exchange Workgroup Site– RI publications: – YEO Directory
• Youth Exchange Bi-monthly e-Newsletter• www.rotary.org
Available Resources
![Page 46: 2014 NAYEN Plenary Update From Secretariat](https://reader033.vdocuments.mx/reader033/viewer/2022061205/5470fad4b4af9fb90a8b49c6/html5/thumbnails/46.jpg)
TITLE | 46
Questions?