2014 City Council Annual Retreat
Friday, January 31, 2014 Saturday, February 1, 2014 Council Chambers @ Holland City Hall
January 29, 2014 To: Mayor Dykstra and Members of Holland City Council From: Ryan Cotton, City Manager Subject: Theme City Council Retreat and Capital Reinvestment
Following is the informational packet for the 2014 City Council retreat and the agenda. The first portion will occur on Friday evening (5:30 p.m. in the Council Chambers) as we share dinner with the Leadership Team and the Image Group. Part way through dinner, the Image Group will present their work on determining the best way to use the Civic Center once renovated. Consistent with the Capital Reinvestment theme, you will also hear presentations on their (3) other needed reinvestments: Street reconstruction, public safety buildings and Bouws Pool. Please see last year’s Five-Year Capital Plan. The Leadership Team will lastly share with you five (5) issues for FY 2015 from the perspective of their department. Saturday’s session will begin at 9 a.m. and will also be in the Council Chambers. This is an opportunity for you to ask questions about the issues and/or broach issues not raised. Saturday will be a forum for you to discuss as a team the top five (5) issues that need to be addressed in the coming years. We will end the retreat with a nominal group decision-making prioritization process. The Budget Team will then use these priorities during preparation of the budget. This informational packet includes updates on the City Council Action Plan items for the first six (6) months of FY 2014. You will find that the staff has been able to accomplish or address many of the items on the list. The packet also has numerous 10 year trend graphs of various benchmark items. I plan to highlight some of the graphs in my overview for you on Friday. The City staff is pleased to present this information to you.
CITY OF HOLLANDPROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
January 30, 2014
FY 2014 - FY 2018
Department FY2014 BudgetFY2015 Potential Budget
FY2016 FY2017 FY2018 Future Years TotalOutside Funding
Total MCIF FY2015 MCIF
Funding Sources:
Legacy Funds (L) 730,000$ 200,000$ 365,000$ 100,000$ ‐$ ‐$ 1,395,000$
Capital Improvement Fund 843,500$ 749,000$ 962,500$ 665,000$ 890,000$ 4,099,000$ 8,209,000$
Bond 1 8,300,000$ 1,000,000$ 2,100,000$ ‐$ 11,400,000$
Bond 2 4,000,000$ 6,900,000$ 10,900,000$
Outside Funding 662,000$ 400,500$ 1,271,500$ 1,793,000$ 1,131,000$ 15,176,000$ 20,434,000$
Total 2,235,500$ 1,349,500$ 10,899,000$ 7,558,000$ 11,021,000$ 19,275,000$ 52,338,000$
Management & Administrative Services:
Planning Funds 75,000$ 60,000$ 70,000$ 80,000$ 90,000$ ‐$ 375,000$ 175,000$ 200,000$ 60,000$
Redevelopment Planning 75,000$ 20,000$ 15,000$ 10,000$ ‐$ ‐$ 120,000$ ‐$ 120,000$ 20,000$
Sub‐total 150,000$ 80,000$ 85,000$ 90,000$ 90,000$ ‐$ 495,000$ 175,000$ 320,000$ 80,000$
Comm. & Neighborhood Services:Downtown Sidewalk Snowmelt / Pavers
100,000$ 100,000$ 250,000$ 250,000$ 250,000$ ‐$ 950,000$ 900,000$ 50,000$ ‐$
Downtown Celebration Plaza ‐$ ‐$ ‐$ ‐$ ‐$ 1,500,000$ 1,500,000$ 1,125,000$ 375,000$ ‐$
Downtown Parking Repairs 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ ‐$ 125,000$ 125,000$ ‐$ ‐$
Downtown New Parking 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ ‐$ 250,000$ 250,000$ ‐$ ‐$
Wayfinding Signage 25,000$ ‐$ 25,000$ ‐$ 25,000$ ‐$ 75,000$ 75,000$ ‐$ ‐$
Central Neighborhoods Enhancement Pgm
50,000$ 50,000$ 50,000$ 50,000$ 50,000$ ‐$ 250,000$ ‐$ 250,000$ 50,000$
Neighborhood Comm.‐ Columbia Arts
‐$ ‐$ ‐$ ‐$ ‐$ 125,000$ 125,000$ 125,000$ ‐$ ‐$
Neighborhood Comm. ‐ South Shore Village
‐$ ‐$ ‐$ ‐$ ‐$ 105,000$ 105,000$ 105,000$ ‐$ ‐$
Neighborhood Comm.‐Holland Heights
‐$ ‐$ ‐$ ‐$ ‐$ 235,000$ 235,000$ 235,000$ ‐$ ‐$
Neighborhood Comm.‐29th & Michigan
‐$ ‐$ ‐$ ‐$ ‐$ 350,000$ 350,000$ 350,000$ ‐$ ‐$
Neighborhood Comm.‐Maplewood
‐$ ‐$ ‐$ ‐$ ‐$ 30,000$ 30,000$ 30,000$ ‐$ ‐$
1
CITY OF HOLLANDPROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
January 30, 2014
FY 2014 - FY 2018
Department FY2014 BudgetFY2015 Potential Budget
FY2016 FY2017 FY2018 Future Years TotalOutside Funding
Total MCIF FY2015 MCIF
Neighborhood Comm.‐Central Park
‐$ ‐$ ‐$ ‐$ ‐$ 25,000$ 25,000$ 25,000$ ‐$ ‐$
Central Neighborhood Improvements ‐ Washington
‐$ ‐$ ‐$ ‐$ ‐$ 150,000$ 150,000$ 150,000$ ‐$ ‐$
Central Neighborhood Improvements ‐ Pedestrian
‐$ ‐$ ‐$ ‐$ ‐$ 200,000$ 200,000$ 200,000$ ‐$ ‐$
Central Neighborhood Improvements ‐ Hospital Area
‐$ ‐$ ‐$ ‐$ ‐$ 200,000$ 200,000$ 200,000$ ‐$ ‐$
Neighborhood Enhancement District
‐$ ‐$ ‐$ ‐$ ‐$ 220,000$ 220,000$ 220,000$ ‐$ ‐$
Citywide Public Art Program 25,000$ ‐$ 25,000$ ‐$ 25,000$ 75,000$ 150,000$ 150,000$ ‐$ ‐$
Museum Repairs/Maint 26,500$ 101,500$ 6,000$ ‐$ ‐$ ‐$ 134,000$ 107,500$ 26,500$ ‐$
Cappon/Settlers Houses 12,000$ 4,000$ 4,000$ 4,000$ 4,000$ 28,000$ 16,000$ 12,000$ ‐$
Holland Heights/Wellness Trail ‐$ 75,000$ ‐$ ‐$ ‐$ ‐$ 75,000$ 75,000$ ‐$ ‐$
Railroad Crossing Gates‐ Quiet Zones
‐$ ‐$ ‐$ ‐$ ‐$ 2,000,000$ 2,000,000$ 2,000,000$ ‐$ ‐$
Downtown Visitor & Welcome Center
‐$ ‐$ ‐$ ‐$ ‐$ 1,700,000$ 1,700,000$ 1,700,000$ ‐$ ‐$
Downtown Boat Slips ‐$ ‐$ ‐$ ‐$ ‐$ 200,000$ 200,000$ 100,000$ 100,000$ ‐$
City Hall Parking Lot Repair 64,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 64,000$ ‐$ 64,000$ ‐$
City Hall Upgrades 90,000$ ‐$ 50,000$ ‐$ 50,000$ ‐$ 190,000$ ‐$ 190,000$ ‐$
Holland Advantage Holland Heights Neighborhood Initiative
‐$ ‐$ ‐$ ‐$ 50,000$ 50,000$ 100,000$ 100,000$ ‐$ ‐$
Sub‐total 467,500$ 405,500$ 485,000$ 379,000$ 529,000$ 7,165,000$ 9,431,000$ 8,363,500$ 1,067,500$ 50,000$
Community Energy Strategies
Energy Upgrades for Existing City Facilities
50,000$ 40,000$ 30,000$ 20,000$ 10,000$ ‐$ 150,000$ 75,000$ 75,000$ 20,000$
Community Energy Plan Strategies
50,000$ 25,000$ 25,000$ 25,000$ 25,000$ ‐$ 150,000$ 100,000$ 50,000$ 25,000$
Home Energy Retrofits TBD TBD TBD TBD TBD TBD TBD ‐$ ‐$ ‐$
Building Energy Performance Labeling
10,000$ 40,000$ 30,000$ 20,000$ 20,000$ ‐$ 120,000$ ‐$ 120,000$ 40,000$
Sub‐total 110,000$ 105,000$ 85,000$ 65,000$ 55,000$ ‐$ 420,000$ 175,000$ 245,000$ 85,000$
2
CITY OF HOLLANDPROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
January 30, 2014
FY 2014 - FY 2018
Department FY2014 BudgetFY2015 Potential Budget
FY2016 FY2017 FY2018 Future Years TotalOutside Funding
Total MCIF FY2015 MCIF
Parks, Recreation & Transportaiton Services:Bouws Pool Rebuild / Renovation & Splash ‐ New location?
‐$ ‐$ ‐$ B2 4,000,000$ B2 2,000,000$ ‐$ 6,000,000$ ‐$ ‐$ ‐$
Civic Center Maintenance 50,000$ 50,000$ 50,000$ 25,000$ 25,000$ ‐$ 200,000$ ‐$ 200,000$ 50,000$
Civic Center Renovation/Replacement
‐$ ‐$ B1 7,000,000$ B1 1,000,000$ ‐$ ‐$ 8,000,000$ ‐$ ‐$
Downton Connection to Kollen Park & Waterfront
‐$ ‐$ ‐$ B2 900,000$ 200,000$ 1,100,000$ 200,000$ ‐$ ‐$
Citywide Tree Planting Program 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ TBD 100,000$ 30,000$ 70,000$ 20,000$
Community Park, East Side ‐$ ‐$ 390,000$ ‐$ ‐$ ‐$ 390,000$ 390,000$ ‐$ ‐$
Moran Park Improvements 10,000$ 20,000$ ‐$ ‐$ ‐$ 200,000$ 230,000$ ‐$ 230,000$ 20,000$
Tennis Court Resurfacing 46,000$ 24,000$ ‐$ ‐$ 50,000$ ‐$ 120,000$ ‐$ 120,000$ 24,000$
Dog Park ‐$ 25,000$ ‐$ 25,000$ ‐$ 50,000$ 50,000$ ‐$ ‐$
Riverview Park Improvements 15,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 15,000$ ‐$ 15,000$ ‐$
Heinz Boardwalk ‐ New Pier ‐$ ‐$ ‐$ ‐$ B2 250,000$ ‐$ 250,000$ ‐$ ‐$ ‐$
Kensington Park (South Side) ‐$ ‐$ ‐$ ‐$ ‐$ 1,000,000$ 1,000,000$ 500,000$ 500,000$ ‐$
Ice Skating Facility ‐$ ‐$ ‐$ ‐$ B2 2,250,000$ ‐$ 2,250,000$ ‐$ ‐$ ‐$
Holland Heights School Park Improvements
‐$ 15,000$ ‐$ ‐$ ‐$ 15,000$ ‐$ 15,000$ ‐$
Kollen Park ‐ Outdoor Performing Arts Facility Bond
‐$ ‐$ ‐$ ‐$ ‐$ 750,000$ 750,000$ 750,000$ ‐$ ‐$
Kollen Park ‐ Outdoor Performing Arts Facility Other
‐$ ‐$ ‐$ ‐$ 500,000$ ‐$ 500,000$ 500,000$ ‐$
Kollen Park ‐ Phase IV ‐$ ‐$ ‐$ ‐$ ‐$ 550,000$ 550,000$ 550,000$ ‐$ ‐$
Kollen Park ‐ Phase V (Pier) ‐$ ‐$ ‐$ ‐$ ‐$ 1,500,000$ 1,500,000$ 1,500,000$ ‐$
Kollen Park Storage Building ‐$ 25,000$ ‐$ ‐$ ‐$ ‐$ 25,000$ ‐$ 25,000$ 25,000$
Parks/Rec. Land Acquisition & Improvements
‐$ (L) 100,000$ ‐$ (L) 100,000$ ‐$ 100,000$ 300,000$ 100,000$ ‐$ ‐$
Matt Urban & Maplewood Storage/Cons. Buildings
16,000$ 20,000$ 20,000$ ‐$ ‐$ ‐$ 56,000$ ‐$ 56,000$ 20,000$
3
CITY OF HOLLANDPROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
January 30, 2014
FY 2014 - FY 2018
Department FY2014 BudgetFY2015 Potential Budget
FY2016 FY2017 FY2018 Future Years TotalOutside Funding
Total MCIF FY2015 MCIF
Greenhouse Renovation / Combination
‐$ 250,000$ ‐$ ‐$ 250,000$ ‐$ 250,000$ ‐$
Pickleball Courts ‐$ ‐$ ‐$ ‐$ ‐$ 35,000$ 35,000$ ‐$ 35,000$ ‐$
Acquisition/Modification of 24th St. MAX Building.
‐$ 50,000$ ‐$ ‐$ ‐$ ‐$ 50,000$ ‐$ 50,000$ 50,000$
Lakeview Property Upgrades / Purchase
(L) 330,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 330,000$ ‐$ ‐$ ‐$
Pilgrim Outdoor Niches ‐$ ‐$ 75,000$ 75,000$ ‐$ ‐$ 150,000$ 75,000$ 75,000$ ‐$
Smallenburg Park Upgrades ‐$ ‐$ ‐$ ‐$ ‐$ 450,000$ 450,000$ ‐$ 450,000$ ‐$
Smallenburg Skate Park ‐$ ‐$ ‐$ ‐$ ‐$ 125,000$ 125,000$ 97,500$ 27,500$ ‐$
Lake Macatawa Street Ends ‐$ 25,000$ ‐$ 25,000$ ‐$ 350,000$ 400,000$ 200,000$ 200,000$ 25,000$
VanRaalte Farm Improvements ‐$ (L) 100,000$ (L) 65,000$ 185,000$ ‐$ ‐$ 350,000$ 185,000$ ‐$ ‐$
Western Machine Site Seawall ‐ Landing & Walkway
‐$ ‐$ ‐$ 750,000$ ‐$ ‐$ 750,000$ 750,000$ ‐$ ‐$
Windmill Repairs ‐ Legacy Funding
(L) 400,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 400,000$ ‐$ ‐$ ‐$
Windmill Repairs ‐ Other Funding
350,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 350,000$ 350,000$ ‐$ ‐$
Windmill Island Boardwalk ‐$ ‐$ ‐$ ‐$ ‐$ 5,100,000$ 5,100,000$ 2,386,000$ 2,604,000$ ‐$
Windmill Island Carousel / Organ Restoration
125,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 125,000$ 125,000$ ‐$ ‐$
Windmill Island Infrastructure 50,000$ 300,000$ ‐$ ‐$ ‐$ ‐$ 350,000$ ‐$ 350,000$ 300,000$
Windmill Island Gardens Strategic Plan Amenities
‐$ ‐$ ‐$ 500,000$ 1,000,000$ 1,500,000$ 1,500,000$ ‐$ ‐$
Windmill Island Paving 10,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 10,000$ ‐$ 10,000$ ‐$
Windmill Island ‐ Bridge to North
‐$ ‐$ L 300,000$ ‐$ ‐$ 300,000$ ‐$ ‐$ ‐$
Windmill Island ‐ Connecion to the South
‐$ ‐$ 450,000$ ‐$ ‐$ 450,000$ 450,000$ ‐$ ‐$
Window‐on‐the‐Waterfront Renovation Phase I
‐$ ‐$ 100,000$ ‐$ ‐$ ‐$ 100,000$ 100,000$ ‐$ ‐$
Depot ‐ Detectible Warning 12,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 12,000$ 12,000$ ‐$ ‐$
Depot ‐ Restroom Renovation ‐$ ‐$ TBD ‐$ ‐$ ‐$ TBD ‐$ ‐$ ‐$
Depot ‐ Replace HVAC System ‐$ ‐$ 150,000$ ‐$ ‐$ ‐$ 150,000$ 150,000$ ‐$ ‐$
Downtown Trolley ‐$ ‐$ 50,000$ 800,000$ 240,000$ ‐$ 1,090,000$ 520,000$ 570,000$ ‐$
4
CITY OF HOLLANDPROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
January 30, 2014
FY 2014 - FY 2018
Department FY2014 BudgetFY2015 Potential Budget
FY2016 FY2017 FY2018 Future Years TotalOutside Funding
Total MCIF FY2015 MCIF
Transportation Services Building Carpet Replacement
10,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 10,000$ ‐$ 10,000$ ‐$
Transportation Services Building Sealing
10,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 10,000$ ‐$ 10,000$ ‐$
Transportation Services Building Painting
20,500$ ‐$ 9,000$ ‐$ ‐$ ‐$ 29,500$ ‐$ 29,500$ ‐$
Transportation Services Building Exterior Painting
‐$ ‐$ ‐$ 7,000$ ‐$ ‐$ 7,000$ ‐$ 7,000$ ‐$
Transportation Services Building Lighting Improvements
‐$ ‐$ ‐$ 12,000$ ‐$ ‐$ 12,000$ ‐$ 12,000$ ‐$
Transportation Services Building Upgrades
15,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 15,000$ ‐$ 15,000$ ‐$
Transportation Services Building Interior Cleaning
‐$ ‐$ ‐$ ‐$ 12,000$ ‐$ 12,000$ ‐$ 12,000$ ‐$
Macatawa Greenway ‐$ ‐$ ‐$ ‐$ B2 1,500,000$ 750,000$ 2,250,000$ 750,000$ ‐$ ‐$
Sub‐total 1,489,500$ 759,000$ 8,944,000$ 7,024,000$ 8,247,000$ 12,110,000$ 38,573,500$ 11,720,500$ 6,448,000$ 534,000$
Public Safety ‐ Fire Division:
Waverly Fire Station Renovation ‐$ ‐$ ‐$ ‐$ B1 2,100,000$ ‐$ 2,100,000$ ‐$ ‐$ ‐$
Police Bldg Customer Window 18,500$ ‐$ ‐$ ‐$ ‐$ ‐$ 18,500$ ‐$ 18,500$ ‐$
Kollen Park Fire Station Renovation / Relocation
‐$ ‐$ B1 1,300,000$ ‐$ ‐$ ‐$ 1,300,000$ ‐$ ‐$ ‐$
Sub‐total 18,500$ ‐$ 1,300,000$ ‐$ 2,100,000$ ‐$ 3,418,500$ ‐$ 18,500$ ‐$
Total Expenses 2,235,500$ 1,349,500$ 10,899,000$ 7,558,000$ 11,021,000$ 19,275,000$ 52,338,000$ ‐$ 8,209,000$ 749,000$
BALANCE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
5
Organizational Vision, Mission and Belief Statements In 1995 and 1996, the City Council, City staff and City employees developed through a Continuous Improvement Process (CIP) Mission and Belief Statements which guide the operation of the City. In 2006, as part of the annual City staff and City Council retreat, it was decided that a City vision statement would be beneficial to further assist the City and continuing to develop our action plans for the future. As a result, with the assistance of a facilitator, the all-day joint meeting of the staff and City Council resulted in developing a general outline and foundation for a vision statement.
Vision Statement A vibrant, world class community in a beautiful lakefront environment where people work together to celebrate community and realize dreams.
Mission Statement Our mission is to provide . . . Quality municipal services defined with citizens through their participation and
representation; The best conditions under which citizens live, work and play; Compassionate leadership in meeting the needs and vision of our community;
and a government that serves with honesty and integrity.
Belief Statement As employees of the City of Holland, we will . . . Maintain respect for each other and the public. Foster a progressive environment where employees are strongly encouraged to
reach their full potential. Perform each responsibility with pride and integrity. Continually improve channels of communications both internally and externally. Encourage participation by all in the development and improvement of services. Strive for excellence and satisfaction in public services. Recognize our strengths and weakness and how we can learn from them. Build upon our diversity and experiences as we prepare for the future.
Action Plan Process
To implement the Vision and Mission Statements, the City Council developed seven (7) goal strategies for the City as follows: ECONOMIC DEVELOPMENT: 1. To foster an environment that supports the retention and growth of commercial and
industrial businesses. 2. To collaborate with other area organizations in order to provide a region that is
strong and dynamic. 3. To utilize the incentives available to the City to retain and attract business. 4. To provide the infrastructure necessary to support the City’s economic
development mission. 5. To work with area organizations on providing a quality workforce for area
employers. AREA COOPERATION: 1. To partner in the development of a common vision for the greater Macatawa area. 2. To look for opportunities to create efficiency and economies of scale through
collaboration. NEIGHBORHOODS: 1. To develop mixed income neighborhoods that are a synergy of people, activities,
facilities, and investment. 2. To target no more than 30% of the housing stock to be rentals on any given block. 3. To encourage green space and leisure opportunities within or near all
neighborhoods. COMMUNITY AND FAMILY: 1. To develop/support social and cultural institutions, programs, and activities that
provide a safe, healthy, and productive environment. 2. To focus on issues that are important to senior citizens. 3. To support the achievement of a strong and diverse community-wide public and
private educational system that establishes Holland as the “community of choice” with excellence and academic options at all levels.
4. To promote personal and community health.
TRANSPORTATION: 1. To develop a multi-modal transportation system and complete street support
services for the City which offer efficient, safe, affordable, and cost-effective transportation for all.
2. To ensure that all transportation infrastructures are well-maintained. PUBLIC SPACES: 1. To ensure that all public spaces and facilities are inviting, cost-efficient, up-to-date,
and well-maintained. 2. To emphasize environmental stewardship in the construction, maintenance and
operation of all public spaces. 3. To support efforts to preserve natural areas, protect natural wildlife and their
habitats and introduce further landscaping. IMPLEMENTATION: 1. To support a culture of continuous innovation. 2. To support the team.
ANNUAL ACTION PLAN PROCESS
Annually the City Council holds a “Coffee with City Council” open to the entire community so citizens can express their issues, programs, and needs for the community. The City Council also holds an Annual Retreat with the City Manager and the Leadership Team at which time the management staff presents to the City Council their top issues and programs facing the City. The City Council with the City Manager then holds a day-long retreat. The City Council reviews the seven (7) Goal Strategies statements and the status of the Action Plan for each goal. During the process, the City Council develops new action plans. The updated City Council Goals and Action Plans are then distributed to each Leadership Team member. This document then serves as a guide for developing the individual objectives in the FY 2015 budget.
CITY COUNCIL RETREAT AGENDA Dinner with Leadership Team Friday, January 31, 2014 5:30 p.m. – 9:00 p.m. Location: City Hall, Council Chambers, First Floor Attendees: Mayor Dykstra and Members of Holland City Council Leadership Team
5:30 p.m. Public Comments 5:35 p.m. Dinner 5:40 p.m. Introduction of the Reinvestment Team Report (Ryan Cotton & Tim Vagle) 5:50 p.m. The Image Group and Civic Center Reinvestment (FY 2015) 6:30 p.m. Public Safety Building Reinvestment (FY 2015) 6:45 p.m. Street Reinvestment (FY 2015 and Beyond) 7:00 p.m. Bouws Pool Reinvestment Timing (FY 2016) 7:15 p.m. Introduction of the Five-Year Capital Improvement Plan (Greg Robinson) 7:25 p.m. Charts 7:45 p.m. Departmental Priorities 9:00 p.m. Adjournment
CAPITAL REINVESTMENT TASK FORCE (CRTF) REPORT
January 31, 2014
EXECUTIVE SUMMARY
A Capital Reinvestment Task Force (CRTF) first convened in late November 2013 to identify strategies to address the City of Holland’s long-term capital needs. Staff members included: Andy Kenyon, Matt Messer, Anna Perales, Greg Robinson, Tim Vagle and Brian White. City Manager Ryan Cotton attended the initial meetings and reviewed final drafts with the team. The CRTF identified projects, costs and funding for major investments needed to City of Holland infrastructure in the immediate future and longer-term.
The Five-year Capital Improvement Plan (CIP) with estimated costs was updated, a targeted annual budget amount for MCIP projects established, and a list of major projects was completed. In addition road reconstruction and sidewalk replacements were targeted on a per mile basis assuming differing replacement cycles. BPW projects were not integrated into these plans but collaboration with the BPW is anticipated for major reconstruction projects.
Costs were estimated and funding alternatives were explored. Nearly $55 million in capital projects were identified and annual investments in road/drainage projects of $3-4 million depending on the amount of reconstruction (7 miles resurfaced/year and 1 mile/year reconstructed = $4 million). The list of capital projects includes $8-10 million for Civic Center, $3-5 million for Fire Stations, $4-6 million for Bouws Pool and more.
Debt should be considered for certain larger projects such as the Civic Center but annual operating budgets should include $1 million per year for capital projects/sidewalks that survive the prioritization process, and $3-4 million for road projects. It may be preferable to consider utilizing a portion of the annual BPW dividend to cover some of these costs. Legacy Funds will be utilized on qualifying projects.
The Task Force has identified various options to include in a potential vote of Holland’s citizens. For example, to raise $15 million over a 20-year period would require 1.2 mills to cover the annual debt service costs. This would address the needs of the Civic Center, both Fire Stations and part of the cost of Bouws Pool (to be supplemented by other funds). Prior to the public vote to issue debt, the CRTF recommends dialogue and collaboration between all taxing units to identify potential debt issuance for regional projects to be funded by area taxpayers, and that a list be compiled allowing taxpayers a chance to understand what projects to be funded by debt millage may be anticipated by other governing bodies which will facilitate a reasoned decision process.
It is recommended that the existing millage rates be retained and as the current debt is paid off, that the full amount be invested in capital, roads and other infrastructure projects. If that is done, in the year 2023 more than $5 million could be invested each year (4.4 mills) on these critical needs. It is further recommended that millage amounts to be set aside for road and other capital projects be established by policy to ensure funding is preserved as the millage for debt is no longer needed.
Finally management and staff will continue to streamline operations to obtain additional efficiencies, which could at some point in time allow for revisiting these millage allocations.
PROJECTS
Roads/drainage - With 150 miles of roads averaging 20 years pavement/surface life, Holland needs to resurface 7 miles per year, and determine how many miles of reconstruction is needed per year to address the aging infrastructure for drainage as well as water and sanitary sewer mains. If one mile every other year is reconstructed (10 miles in 20 years) the estimated annual budget is about $3 million. If one mile/year were reconstructed the cost would be about $4 million/year. Drainage is typically addressed in the reconstruction process ($500-700,000/year) as well as sidewalks. The reconstruction issue requires collaboration with the BPW and a prioritization process needs to be identified. There doesn’t’t appear to be many grant opportunities to reconstruct most local streets. Use of BPW dividend payments and/or consideration of increased percentages (directly allocated to road projects) could accomplish goals of both entities.
Snowmelt and reconstruction of 9th Street needs to be addressed in the near future. The downtown snowmelt system is now being evaluated from two perspectives. The first is that new transmission lines will be needed from the new power plant to the present system. The means for providing the new lines and the resulting cost should be prepared during February 2014. The second is that the new power plant will offer opportunities for expansion of the snowmelt system. Where the expansion will occur, the estimated costs, and the cost-sharing formula have yet to be determined.
Bouws Pool needs a major investment at an estimated cost of $4-6 million. Bouws Pool may be a great candidate for private or grant funding. A portion of this project could be included in the sale of bonds. The task force discussed relocation of the pool and numerous other options such as splash pads in various neighborhoods, which need further discussion.
The City’s two Fire Stations are dated and in need of replacement or major renovations. While it may be preferable to relocate or consolidate with regional facilities which should be studied carefully, the cost to renovate existing facilities and include training facilities is estimated at $1.3 million for Kollen Park and $2.1 million for Waverly ($3-4 million total). New facilities are estimated to cost $5 million. The CRTF believes inclusion of fire stations in the sale of bonds
for this critical need, will have a greater appeal to the public than the Civic Center only, resulting in voter approval of the debt millage.
Civic Center – an estimated $8-10 million is needed to renovate this community asset to be included in the sale of bonds. A working committee and City Council continue to identify the best uses for this facility and whether it should be renovated, expanded or a new facility constructed. It is expected that this decision will be made within the next four to six months.
Numerous parks projects will be included in an updated Parks and Recreation Master Plan currently in the process of completion. Some will be funded through various sources including grants and a portion of the approximate 1 mill set aside for capital projects per the recommendation of the task force.
The attached 5 year Capital Improvement Plan (CIP) includes numerous projects that need to be vetted and prioritized. This document identifies/list various project inclusions not identified specifically in this report and will change annually as priorities are established.
Street light investment also needs to be addressed at a future time.
COSTS
The costs included in the following appendixes are estimates and subject to significant changes as projects are designed and details developed.
FUNDING
Funding for the projects will come from numerous sources including debt, operating funds, BPW dividends, grants, outside agencies, and donations. A public vote to increase the current millage rate by an appropriate amount to pay for certain larger projects (i.e. 1.2 mills to pay for $15 million debt over a 20-year period) could be presented on the August or November 2014 ballots. The deadline for the August vote is May 13 for petitions and ballot wording by May 27. The deadline for the November vote is August 12 for petitions and wording by August 26.
Because of a relatively short 20-year road surface life, road projects should not be bonded but an annual allocation needs to be set aside to address this critical infrastructure component. Since 1 mill generates about $1 million in tax revenues, road projects need at least 3 mills dedicated to address these ongoing needs. Currently the Allegan County road tax provides 1 mill and an additional mill has been allocated to the Street Improvement Fund for several years. For the most part Act 51 funds/road taxes are used to cover the cost of maintaining roads, but not for major resurfacing or reconstruction costs.
That leaves road projects underfunded and either more millage needs to be allocated to road projects, or use of BPW dividends. Another possibility is for a higher percentage of BPW cost sharing on street reconstruction projects where water and sanitary sewer mains are replaced.
Municipal Capital Improvement Projects (MCIP) should receive an annual allocation of 1 mill with a portion of that allocated to sidewalks. In FY 2014 .2851 mills were allocated to sidewalks and MCIP projects and just .1343 mills in FY 2013.
Debt Retirement – the City of Holland will have no more outstanding General Obligation (G.O.) debt after 2022. Assuming identical millage rates of 15.0585 continue to be levied, and the existing debt millage allocated to pay for capital projects, in FY2023 there would be about $6 million available each year for capital and road projects (including Allegan County road tax). The major projects (Civic Center, Fire Stations and Bouws Pool) could be funded by a voted millage and all other projects would be paid by cash. A determination needs to be made whether or not an approved vote would result in lowering the millage rate by a proportional rate for the debt (i.e. 1 mill) or the existing millage rate of 13.7005 (when 1.2580 mills for the Herrick District Library plus 0.1000 mills West Michigan Airport Authority is included, the total is 15.0585) would be retained and allocated to other capital projects.
Some projects included in this plan are to be funded by Legacy Funds and a policy for use of those funds is attached.
POLICY ISSUES
Requiring expiring debt millage to be allocated to Road and other Capital projects
Street quality/frequency of improvements/BPW
Use of Debt vs. Cash
APPENDIXES
- Total Bonded Debt chart
- Projected Millage Rates (two charts)
- Debt and Millage projections ($15 million new debt)
- Level Debt Retirement Schedule
- Millage rates from comparable cities
- BPW Electric Fund PILOT payment history
- List of Bond Projects/Legacy Fund Projects
- Legacy Fund Policy
- 5 Year Capital Improvement Project (CIP) Program
- Estimated Road Project costs (reconstruct 1 mile every other year)
- Estimated Road Project costs (reconstruct 1 mile/year)
- Draft 6 Year Work Plan
- Road Construction History
- Average Paser Ratings by Year
- Paser Ratings General Pavement Condition
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
CITY OF HOLLAND - TOTAL BONDED DEBT
General Obligation Debt Special Assessment Debt Revenue Bonds
$
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
'14 '15 '16 '17 '18 '19 '20 '21 '22 '23 '24 '25 '26 '27 '28 '29 '30 '31 '32
M I L L A G E
R A T E
PROJECTED MILLAGE RATES ASSUMES NO NEW DEBT
OPERATING DEBT SERVICE MCIP HERRICK DISTRICT LIBRARY AIRPORT AUTHORITY STREETS
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
'14 '15 '16 '17 '18 '19 '20 '21 '22 '23 '24 '25 '26 '27 '28 '29 '30 '31 '32
M I L L A G E
R A T E
PROJECTED MILLAGE RATES ASSUMES 1 MILL VOTED DEBT
OPERATING DEBT SERVICE MCIP HERRICK DISTRICT LIBRARY AIRPORT AUTHORITY STREETS
Potential Legacy Fund Projects
Funds Available $1,196,000
Windmill Repair 400,000Lakeview property upgrades 330,000Park land acquisition & improvements 200,000VanRaalte Farm Improvements 200,000
1,130,000$
Potential Bond Projects
Bouws Pool rebuild/renovation 4,000,000Civic Center renovation/replacement 8,000,000Waverly Fire Station renovation/addition/training 2,100,000Kollen Park Fire Station renovation/addition 1,300,000
Total 15,400,000$
Legacy Fund and Potential Bond ProjectsAs Identified in FY2014 Capital Improvement Program
8‐Jan‐14
Use of Legacy Funds Policy
In 2012-13 the City of Holland sold various assets to Hope College, including the Municipal Stadium ($947,000) as well as a parcel located in front of DeVos Field House ($384,000) after a Council decision was made not to pursue a proposed roundabout that had been considered for a number of years. A third parcel near the Field House will be sold in 2014 (approximately $300,000) for an approximate total of $1,631,000. About $167,000 of these funds were spent on acquiring the Lakeview School property and improvements to the skate park leaving a balance of about $1,454,000.
The proceeds from the sale of these city assets have been described as “Legacy Funds” and the desire of Council is that they will be reinvested in community projects/facilities for the long-term benefit of the public. The attached policy addresses how “Legacy Funds” will be spent:
1. Legacy Funds will be invested in capital projects, not operational expenditures.
2. Primary use of Legacy Funds will be for Parks and Recreation projects.
3. Whenever possible, use of Legacy Funds will leverage other funding sources such as grants.
4. Use of Legacy Funds requires specific Council approval.
5. Legacy Funds are considered “assigned fund balance” in the Municipal Capital Improvements Fund.
CITY OF HOLLANDPROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
January 30, 2014
FY 2014 - FY 2018
Department FY2014 BudgetFY2015 Potential Budget
FY2016 FY2017 FY2018 Future Years TotalOutside Funding
Total MCIF FY2015 MCIF
Funding Sources:
Legacy Funds (L) 730,000$ 200,000$ 365,000$ 100,000$ ‐$ ‐$ 1,395,000$
Capital Improvement Fund 843,500$ 749,000$ 962,500$ 665,000$ 890,000$ 4,099,000$ 8,209,000$
Bond 1 8,300,000$ 1,000,000$ 2,100,000$ ‐$ 11,400,000$
Bond 2 4,000,000$ 6,900,000$ 10,900,000$
Outside Funding 662,000$ 400,500$ 1,271,500$ 1,793,000$ 1,131,000$ 15,176,000$ 20,434,000$
Total 2,235,500$ 1,349,500$ 10,899,000$ 7,558,000$ 11,021,000$ 19,275,000$ 52,338,000$
Management & Administrative Services:
Planning Funds 75,000$ 60,000$ 70,000$ 80,000$ 90,000$ ‐$ 375,000$ 175,000$ 200,000$ 60,000$
Redevelopment Planning 75,000$ 20,000$ 15,000$ 10,000$ ‐$ ‐$ 120,000$ ‐$ 120,000$ 20,000$
Sub‐total 150,000$ 80,000$ 85,000$ 90,000$ 90,000$ ‐$ 495,000$ 175,000$ 320,000$ 80,000$
Comm. & Neighborhood Services:Downtown Sidewalk Snowmelt / Pavers
100,000$ 100,000$ 250,000$ 250,000$ 250,000$ ‐$ 950,000$ 900,000$ 50,000$ ‐$
Downtown Celebration Plaza ‐$ ‐$ ‐$ ‐$ ‐$ 1,500,000$ 1,500,000$ 1,125,000$ 375,000$ ‐$
Downtown Parking Repairs 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ ‐$ 125,000$ 125,000$ ‐$ ‐$
Downtown New Parking 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ ‐$ 250,000$ 250,000$ ‐$ ‐$
Wayfinding Signage 25,000$ ‐$ 25,000$ ‐$ 25,000$ ‐$ 75,000$ 75,000$ ‐$ ‐$
Central Neighborhoods Enhancement Pgm
50,000$ 50,000$ 50,000$ 50,000$ 50,000$ ‐$ 250,000$ ‐$ 250,000$ 50,000$
Neighborhood Comm.‐ Columbia Arts
‐$ ‐$ ‐$ ‐$ ‐$ 125,000$ 125,000$ 125,000$ ‐$ ‐$
Neighborhood Comm. ‐ South Shore Village
‐$ ‐$ ‐$ ‐$ ‐$ 105,000$ 105,000$ 105,000$ ‐$ ‐$
Neighborhood Comm.‐Holland Heights
‐$ ‐$ ‐$ ‐$ ‐$ 235,000$ 235,000$ 235,000$ ‐$ ‐$
Neighborhood Comm.‐29th & Michigan
‐$ ‐$ ‐$ ‐$ ‐$ 350,000$ 350,000$ 350,000$ ‐$ ‐$
Neighborhood Comm.‐Maplewood
‐$ ‐$ ‐$ ‐$ ‐$ 30,000$ 30,000$ 30,000$ ‐$ ‐$
1
CITY OF HOLLANDPROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
January 30, 2014
FY 2014 - FY 2018
Department FY2014 BudgetFY2015 Potential Budget
FY2016 FY2017 FY2018 Future Years TotalOutside Funding
Total MCIF FY2015 MCIF
Neighborhood Comm.‐Central Park
‐$ ‐$ ‐$ ‐$ ‐$ 25,000$ 25,000$ 25,000$ ‐$ ‐$
Central Neighborhood Improvements ‐ Washington
‐$ ‐$ ‐$ ‐$ ‐$ 150,000$ 150,000$ 150,000$ ‐$ ‐$
Central Neighborhood Improvements ‐ Pedestrian
‐$ ‐$ ‐$ ‐$ ‐$ 200,000$ 200,000$ 200,000$ ‐$ ‐$
Central Neighborhood Improvements ‐ Hospital Area
‐$ ‐$ ‐$ ‐$ ‐$ 200,000$ 200,000$ 200,000$ ‐$ ‐$
Neighborhood Enhancement District
‐$ ‐$ ‐$ ‐$ ‐$ 220,000$ 220,000$ 220,000$ ‐$ ‐$
Citywide Public Art Program 25,000$ ‐$ 25,000$ ‐$ 25,000$ 75,000$ 150,000$ 150,000$ ‐$ ‐$
Museum Repairs/Maint 26,500$ 101,500$ 6,000$ ‐$ ‐$ ‐$ 134,000$ 107,500$ 26,500$ ‐$
Cappon/Settlers Houses 12,000$ 4,000$ 4,000$ 4,000$ 4,000$ 28,000$ 16,000$ 12,000$ ‐$
Holland Heights/Wellness Trail ‐$ 75,000$ ‐$ ‐$ ‐$ ‐$ 75,000$ 75,000$ ‐$ ‐$
Railroad Crossing Gates‐ Quiet Zones
‐$ ‐$ ‐$ ‐$ ‐$ 2,000,000$ 2,000,000$ 2,000,000$ ‐$ ‐$
Downtown Visitor & Welcome Center
‐$ ‐$ ‐$ ‐$ ‐$ 1,700,000$ 1,700,000$ 1,700,000$ ‐$ ‐$
Downtown Boat Slips ‐$ ‐$ ‐$ ‐$ ‐$ 200,000$ 200,000$ 100,000$ 100,000$ ‐$
City Hall Parking Lot Repair 64,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 64,000$ ‐$ 64,000$ ‐$
City Hall Upgrades 90,000$ ‐$ 50,000$ ‐$ 50,000$ ‐$ 190,000$ ‐$ 190,000$ ‐$
Holland Advantage Holland Heights Neighborhood Initiative
‐$ ‐$ ‐$ ‐$ 50,000$ 50,000$ 100,000$ 100,000$ ‐$ ‐$
Sub‐total 467,500$ 405,500$ 485,000$ 379,000$ 529,000$ 7,165,000$ 9,431,000$ 8,363,500$ 1,067,500$ 50,000$
Community Energy Strategies
Energy Upgrades for Existing City Facilities
50,000$ 40,000$ 30,000$ 20,000$ 10,000$ ‐$ 150,000$ 75,000$ 75,000$ 20,000$
Community Energy Plan Strategies
50,000$ 25,000$ 25,000$ 25,000$ 25,000$ ‐$ 150,000$ 100,000$ 50,000$ 25,000$
Home Energy Retrofits TBD TBD TBD TBD TBD TBD TBD ‐$ ‐$ ‐$
Building Energy Performance Labeling
10,000$ 40,000$ 30,000$ 20,000$ 20,000$ ‐$ 120,000$ ‐$ 120,000$ 40,000$
Sub‐total 110,000$ 105,000$ 85,000$ 65,000$ 55,000$ ‐$ 420,000$ 175,000$ 245,000$ 85,000$
2
CITY OF HOLLANDPROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
January 30, 2014
FY 2014 - FY 2018
Department FY2014 BudgetFY2015 Potential Budget
FY2016 FY2017 FY2018 Future Years TotalOutside Funding
Total MCIF FY2015 MCIF
Parks, Recreation & Transportaiton Services:Bouws Pool Rebuild / Renovation & Splash ‐ New location?
‐$ ‐$ ‐$ B2 4,000,000$ B2 2,000,000$ ‐$ 6,000,000$ ‐$ ‐$ ‐$
Civic Center Maintenance 50,000$ 50,000$ 50,000$ 25,000$ 25,000$ ‐$ 200,000$ ‐$ 200,000$ 50,000$
Civic Center Renovation/Replacement
‐$ ‐$ B1 7,000,000$ B1 1,000,000$ ‐$ ‐$ 8,000,000$ ‐$ ‐$
Downton Connection to Kollen Park & Waterfront
‐$ ‐$ ‐$ B2 900,000$ 200,000$ 1,100,000$ 200,000$ ‐$ ‐$
Citywide Tree Planting Program 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ TBD 100,000$ 30,000$ 70,000$ 20,000$
Community Park, East Side ‐$ ‐$ 390,000$ ‐$ ‐$ ‐$ 390,000$ 390,000$ ‐$ ‐$
Moran Park Improvements 10,000$ 20,000$ ‐$ ‐$ ‐$ 200,000$ 230,000$ ‐$ 230,000$ 20,000$
Tennis Court Resurfacing 46,000$ 24,000$ ‐$ ‐$ 50,000$ ‐$ 120,000$ ‐$ 120,000$ 24,000$
Dog Park ‐$ 25,000$ ‐$ 25,000$ ‐$ 50,000$ 50,000$ ‐$ ‐$
Riverview Park Improvements 15,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 15,000$ ‐$ 15,000$ ‐$
Heinz Boardwalk ‐ New Pier ‐$ ‐$ ‐$ ‐$ B2 250,000$ ‐$ 250,000$ ‐$ ‐$ ‐$
Kensington Park (South Side) ‐$ ‐$ ‐$ ‐$ ‐$ 1,000,000$ 1,000,000$ 500,000$ 500,000$ ‐$
Ice Skating Facility ‐$ ‐$ ‐$ ‐$ B2 2,250,000$ ‐$ 2,250,000$ ‐$ ‐$ ‐$
Holland Heights School Park Improvements
‐$ 15,000$ ‐$ ‐$ ‐$ 15,000$ ‐$ 15,000$ ‐$
Kollen Park ‐ Outdoor Performing Arts Facility Bond
‐$ ‐$ ‐$ ‐$ ‐$ 750,000$ 750,000$ 750,000$ ‐$ ‐$
Kollen Park ‐ Outdoor Performing Arts Facility Other
‐$ ‐$ ‐$ ‐$ 500,000$ ‐$ 500,000$ 500,000$ ‐$
Kollen Park ‐ Phase IV ‐$ ‐$ ‐$ ‐$ ‐$ 550,000$ 550,000$ 550,000$ ‐$ ‐$
Kollen Park ‐ Phase V (Pier) ‐$ ‐$ ‐$ ‐$ ‐$ 1,500,000$ 1,500,000$ 1,500,000$ ‐$
Kollen Park Storage Building ‐$ 25,000$ ‐$ ‐$ ‐$ ‐$ 25,000$ ‐$ 25,000$ 25,000$
Parks/Rec. Land Acquisition & Improvements
‐$ (L) 100,000$ ‐$ (L) 100,000$ ‐$ 100,000$ 300,000$ 100,000$ ‐$ ‐$
Matt Urban & Maplewood Storage/Cons. Buildings
16,000$ 20,000$ 20,000$ ‐$ ‐$ ‐$ 56,000$ ‐$ 56,000$ 20,000$
3
CITY OF HOLLANDPROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
January 30, 2014
FY 2014 - FY 2018
Department FY2014 BudgetFY2015 Potential Budget
FY2016 FY2017 FY2018 Future Years TotalOutside Funding
Total MCIF FY2015 MCIF
Greenhouse Renovation / Combination
‐$ 250,000$ ‐$ ‐$ 250,000$ ‐$ 250,000$ ‐$
Pickleball Courts ‐$ ‐$ ‐$ ‐$ ‐$ 35,000$ 35,000$ ‐$ 35,000$ ‐$
Acquisition/Modification of 24th St. MAX Building.
‐$ 50,000$ ‐$ ‐$ ‐$ ‐$ 50,000$ ‐$ 50,000$ 50,000$
Lakeview Property Upgrades / Purchase
(L) 330,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 330,000$ ‐$ ‐$ ‐$
Pilgrim Outdoor Niches ‐$ ‐$ 75,000$ 75,000$ ‐$ ‐$ 150,000$ 75,000$ 75,000$ ‐$
Smallenburg Park Upgrades ‐$ ‐$ ‐$ ‐$ ‐$ 450,000$ 450,000$ ‐$ 450,000$ ‐$
Smallenburg Skate Park ‐$ ‐$ ‐$ ‐$ ‐$ 125,000$ 125,000$ 97,500$ 27,500$ ‐$
Lake Macatawa Street Ends ‐$ 25,000$ ‐$ 25,000$ ‐$ 350,000$ 400,000$ 200,000$ 200,000$ 25,000$
VanRaalte Farm Improvements ‐$ (L) 100,000$ (L) 65,000$ 185,000$ ‐$ ‐$ 350,000$ 185,000$ ‐$ ‐$
Western Machine Site Seawall ‐ Landing & Walkway
‐$ ‐$ ‐$ 750,000$ ‐$ ‐$ 750,000$ 750,000$ ‐$ ‐$
Windmill Repairs ‐ Legacy Funding
(L) 400,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 400,000$ ‐$ ‐$ ‐$
Windmill Repairs ‐ Other Funding
350,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 350,000$ 350,000$ ‐$ ‐$
Windmill Island Boardwalk ‐$ ‐$ ‐$ ‐$ ‐$ 5,100,000$ 5,100,000$ 2,386,000$ 2,604,000$ ‐$
Windmill Island Carousel / Organ Restoration
125,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 125,000$ 125,000$ ‐$ ‐$
Windmill Island Infrastructure 50,000$ 300,000$ ‐$ ‐$ ‐$ ‐$ 350,000$ ‐$ 350,000$ 300,000$
Windmill Island Gardens Strategic Plan Amenities
‐$ ‐$ ‐$ 500,000$ 1,000,000$ 1,500,000$ 1,500,000$ ‐$ ‐$
Windmill Island Paving 10,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 10,000$ ‐$ 10,000$ ‐$
Windmill Island ‐ Bridge to North
‐$ ‐$ L 300,000$ ‐$ ‐$ 300,000$ ‐$ ‐$ ‐$
Windmill Island ‐ Connecion to the South
‐$ ‐$ 450,000$ ‐$ ‐$ 450,000$ 450,000$ ‐$ ‐$
Window‐on‐the‐Waterfront Renovation Phase I
‐$ ‐$ 100,000$ ‐$ ‐$ ‐$ 100,000$ 100,000$ ‐$ ‐$
Depot ‐ Detectible Warning 12,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 12,000$ 12,000$ ‐$ ‐$
Depot ‐ Restroom Renovation ‐$ ‐$ TBD ‐$ ‐$ ‐$ TBD ‐$ ‐$ ‐$
Depot ‐ Replace HVAC System ‐$ ‐$ 150,000$ ‐$ ‐$ ‐$ 150,000$ 150,000$ ‐$ ‐$
Downtown Trolley ‐$ ‐$ 50,000$ 800,000$ 240,000$ ‐$ 1,090,000$ 520,000$ 570,000$ ‐$
4
CITY OF HOLLANDPROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
January 30, 2014
FY 2014 - FY 2018
Department FY2014 BudgetFY2015 Potential Budget
FY2016 FY2017 FY2018 Future Years TotalOutside Funding
Total MCIF FY2015 MCIF
Transportation Services Building Carpet Replacement
10,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 10,000$ ‐$ 10,000$ ‐$
Transportation Services Building Sealing
10,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 10,000$ ‐$ 10,000$ ‐$
Transportation Services Building Painting
20,500$ ‐$ 9,000$ ‐$ ‐$ ‐$ 29,500$ ‐$ 29,500$ ‐$
Transportation Services Building Exterior Painting
‐$ ‐$ ‐$ 7,000$ ‐$ ‐$ 7,000$ ‐$ 7,000$ ‐$
Transportation Services Building Lighting Improvements
‐$ ‐$ ‐$ 12,000$ ‐$ ‐$ 12,000$ ‐$ 12,000$ ‐$
Transportation Services Building Upgrades
15,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 15,000$ ‐$ 15,000$ ‐$
Transportation Services Building Interior Cleaning
‐$ ‐$ ‐$ ‐$ 12,000$ ‐$ 12,000$ ‐$ 12,000$ ‐$
Macatawa Greenway ‐$ ‐$ ‐$ ‐$ B2 1,500,000$ 750,000$ 2,250,000$ 750,000$ ‐$ ‐$
Sub‐total 1,489,500$ 759,000$ 8,944,000$ 7,024,000$ 8,247,000$ 12,110,000$ 38,573,500$ 11,720,500$ 6,448,000$ 534,000$
Public Safety ‐ Fire Division:
Waverly Fire Station Renovation ‐$ ‐$ ‐$ ‐$ B1 2,100,000$ ‐$ 2,100,000$ ‐$ ‐$ ‐$
Police Bldg Customer Window 18,500$ ‐$ ‐$ ‐$ ‐$ ‐$ 18,500$ ‐$ 18,500$ ‐$
Kollen Park Fire Station Renovation / Relocation
‐$ ‐$ B1 1,300,000$ ‐$ ‐$ ‐$ 1,300,000$ ‐$ ‐$ ‐$
Sub‐total 18,500$ ‐$ 1,300,000$ ‐$ 2,100,000$ ‐$ 3,418,500$ ‐$ 18,500$ ‐$
Total Expenses 2,235,500$ 1,349,500$ 10,899,000$ 7,558,000$ 11,021,000$ 19,275,000$ 52,338,000$ ‐$ 8,209,000$ 749,000$
BALANCE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
5
Capital Reinvestment Summary - TransportationCity of HollandDecember 201310 miles of Reconstruction
Transportation System General InformationTotal Street Network 150 Miles (Roadbed miles or centerline miles)Total Storm Sewer Network 1,064,800 Feet of pipeTotal Signalized Intersections 42 IntersectionsTotal Street Lights 2,593 Each (includes street & pedestrian lights)Total Sidewalk Network 161 Miles (standard 6' wide sidewalk along roadways, sidewalk networks within parks not included)
Workplan 10 Year 15 year2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
Street RehabilitationCrack Sealing $62,000.00 $63,860.00 $65,775.80 $67,749.07 $69,781.55 $71,874.99 $74,031.24 $76,252.18 $78,539.75 $80,895.94 $83,322.82 $85,822.50 $88,397.17 $91,049.09 $93,780.56 $96,593.98 $99,491.80 $102,476.55 $105,550.85 $108,717.38
Resurfacing $1,330,000.00 $1,369,900.00 $1,410,997.00 $1,453,326.91 $1,496,926.72 $1,541,834.52 $1,588,089.55 $1,635,732.24 $1,684,804.21 $1,735,348.33 $1,787,408.78 $1,841,031.05 $1,896,261.98 $1,953,149.84 $2,011,744.33 $2,072,096.66 $2,134,259.56 $2,198,287.35 $2,264,235.97 $2,332,163.05Subtotal Street Rehabilitation $1,392,000.00 $1,433,760.00 $1,476,772.80 $1,521,075.98 $1,566,708.26 $1,613,709.51 $1,662,120.80 $1,711,984.42 $1,763,343.95 $1,816,244.27 $1,870,731.60 $1,926,853.55 $1,984,659.15 $2,044,198.93 $2,105,524.90 $2,168,690.64 $2,233,751.36 $2,300,763.90 $2,369,786.82 $2,440,880.43
Street ReconstructionReconstruction $1,044,642.86 $1,075,982.14 $1,108,261.61 $1,141,509.46 $1,175,754.74 $1,211,027.38 $1,247,358.20 $1,284,778.95 $1,323,322.32 $1,363,021.99 $1,403,912.65 $1,446,030.03 $1,489,410.93 $1,534,093.25 $1,580,116.05 $1,627,519.53 $1,676,345.12 $1,726,635.47 $1,778,434.54 $1,831,787.57
Pavement Subtotal $2,436,642.86 $2,509,742.14 $2,585,034.41 $2,662,585.44 $2,742,463.00 $2,824,736.89 $2,909,479.00 $2,996,763.37 $3,086,666.27 $3,179,266.26 $3,274,644.25 $3,372,883.57 $3,474,070.08 $3,578,292.18 $3,685,640.95 $3,796,210.18 $3,910,096.48 $4,027,399.38 $4,148,221.36 $4,272,668.00
Drainage InfrastructureDrainage $500,000.00 $515,000.00 $530,450.00 $546,363.50 $562,754.41 $579,637.04 $597,026.15 $614,936.93 $633,385.04 $652,386.59 $671,958.19 $692,116.94 $712,880.44 $734,266.86 $756,294.86 $778,983.71 $802,353.22 $826,423.82 $851,216.53 $876,753.03
Traffic SignalsTraffic Signals $15,000.00 $15,450.00 $15,913.50 $16,390.91 $16,882.63 $17,389.11 $17,910.78 $18,448.11 $19,001.55 $19,571.60 $20,158.75 $20,763.51 $21,386.41 $22,028.01 $22,688.85 $23,369.51 $24,070.60 $24,792.71 $25,536.50 $26,302.59
Street LightsStreet Lights $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Streets Subtotal $2,951,642.86 $3,040,192.14 $3,131,397.91 $3,225,339.84 $3,322,100.04 $3,421,763.04 $3,524,415.93 $3,630,148.41 $3,739,052.86 $3,851,224.45 $3,966,761.18 $4,085,764.02 $4,208,336.94 $4,334,587.05 $4,464,624.66 $4,598,563.40 $4,736,520.30 $4,878,615.91 $5,024,974.38 $5,175,723.62(rehabilitation, reconstruction, drainage, signals & st. lights)
SidewalksSidewalks $246,153.60 $254,109.24 $262,320.68 $270,796.11 $279,543.97 $288,572.99 $297,892.17 $307,510.77 $317,438.39 $327,684.91 $338,260.53 $349,175.76 $360,441.48 $372,068.88 $384,069.52 $396,455.35 $409,238.65 $422,432.15 $436,048.95 $450,102.56
Justification for Transportation System Investment1. Paser Ratings & Trends2. Construction Costs 3. Warning Signs (Pine Ave. Storm Sewer Collapse)4. Traffic Signals5. Sidewalk?
IPMA Comparison (Pavement only)Lane Miles (entire system) 1,927,472 ft 365.05 miles 2,569,962.67 syd
Pavement Replacement Value Unit Cost($/syd.) $48/syd (low) $78/syd (high) 65 $/syd. approx. averagePavement Replacement Value Total 167047573.3
Recommended Program Investment/yr (2% total) $3,340,951.47
Capital Reinvestment Summary - TransportationCity of HollandDecember 201320 miles of Reconstruction
Transportation System General InformationTotal Street Network 150 Miles (Roadbed miles or centerline miles)Total Storm Sewer Network 1,064,800 Feet of pipeTotal Signalized Intersections 42 IntersectionsTotal Street Lights 2,593 Each (includes street & pedestrian lights)Total Sidewalk Network 161 Miles (standard 6' wide sidewalk along roadways, sidewalk networks within parks not included)
Workplan 10 Year 15 year2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
Street RehabilitationCrack Sealing $62,000.00 $63,860.00 $65,775.80 $67,749.07 $69,781.55 $71,874.99 $74,031.24 $76,252.18 $78,539.75 $80,895.94 $83,322.82 $85,822.50 $88,397.17 $91,049.09 $93,780.56 $96,593.98 $99,491.80 $102,476.55 $105,550.85 $108,717.38
Resurfacing $1,260,000.00 $1,297,800.00 $1,336,734.00 $1,376,836.02 $1,418,141.10 $1,460,685.33 $1,504,505.89 $1,549,641.07 $1,596,130.30 $1,644,014.21 $1,693,334.64 $1,744,134.68 $1,796,458.72 $1,850,352.48 $1,905,863.05 $1,963,038.94 $2,021,930.11 $2,082,588.02 $2,145,065.66 $2,209,417.63Subtotal Street Rehabilitation $1,322,000.00 $1,361,660.00 $1,402,509.80 $1,444,585.09 $1,487,922.65 $1,532,560.33 $1,578,537.14 $1,625,893.25 $1,674,670.05 $1,724,910.15 $1,776,657.45 $1,829,957.18 $1,884,855.89 $1,941,401.57 $1,999,643.62 $2,059,632.92 $2,121,421.91 $2,185,064.57 $2,250,616.51 $2,318,135.00
Street ReconstructionReconstruction $2,089,285.71 $2,151,964.29 $2,216,523.21 $2,283,018.91 $2,351,509.48 $2,422,054.76 $2,494,716.41 $2,569,557.90 $2,646,644.63 $2,726,043.97 $2,807,825.29 $2,892,060.05 $2,978,821.85 $3,068,186.51 $3,160,232.10 $3,255,039.07 $3,352,690.24 $3,453,270.95 $3,556,869.07 $3,663,575.15
Pavement Subtotal $3,411,285.71 $3,513,624.29 $3,619,033.01 $3,727,604.00 $3,839,432.12 $3,954,615.09 $4,073,253.54 $4,195,451.15 $4,321,314.68 $4,450,954.12 $4,584,482.75 $4,722,017.23 $4,863,677.75 $5,009,588.08 $5,159,875.72 $5,314,671.99 $5,474,112.15 $5,638,335.52 $5,807,485.58 $5,981,710.15
Drainage InfrastructureDrainage $500,000.00 $515,000.00 $530,450.00 $546,363.50 $562,754.41 $579,637.04 $597,026.15 $614,936.93 $633,385.04 $652,386.59 $671,958.19 $692,116.94 $712,880.44 $734,266.86 $756,294.86 $778,983.71 $802,353.22 $826,423.82 $851,216.53 $876,753.03
Traffic SignalsTraffic Signals $15,000.00 $15,450.00 $15,913.50 $16,390.91 $16,882.63 $17,389.11 $17,910.78 $18,448.11 $19,001.55 $19,571.60 $20,158.75 $20,763.51 $21,386.41 $22,028.01 $22,688.85 $23,369.51 $24,070.60 $24,792.71 $25,536.50 $26,302.59
Street LightsStreet Lights $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Streets Subtotal $3,926,285.71 $4,044,074.29 $4,165,396.51 $4,290,358.41 $4,419,069.16 $4,551,641.24 $4,688,190.47 $4,828,836.19 $4,973,701.27 $5,122,912.31 $5,276,599.68 $5,434,897.67 $5,597,944.60 $5,765,882.94 $5,938,859.43 $6,117,025.21 $6,300,535.97 $6,489,552.05 $6,684,238.61 $6,884,765.77(rehabilitation, reconstruction, drainage, signals & st. lights)
SidewalksSidewalks $135,273.60 $139,902.84 $144,688.09 $149,634.54 $154,747.56 $160,032.69 $165,495.65 $171,142.36 $176,978.93 $183,011.66 $189,247.08 $195,691.91 $202,353.11 $209,237.86 $216,353.57 $223,707.92 $231,308.80 $239,164.41 $247,283.17 $255,673.81
Justification for Transportation System Investment1. Paser Ratings & Trends2. Construction Costs 3. Warning Signs (Pine Ave. Storm Sewer Collapse)4. Traffic Signals5. Sidewalk?
IPMA Comparison (Pavement only)Lane Miles (entire system) 1,927,472 ft 365.05 miles 2,569,962.67 syd
Pavement Replacement Value Unit Cost($/syd.) $48/syd (low) $78/syd (high) 65 $/syd. approx. averagePavement Replacement Value Total 167047573.3
Recommended Program Investment/yr (2% total) $3,340,951.47
DRAFT 6 Year Work PlanStreet FundsCity of HollandJanuary 2014
Construction Outside Funding BPWList of Reconstruction Projects PE Cost CE Cost Cost Misc. Cost Total Cost / Grants Participation City Funding
2014 Construction YearNo City reconstruction project (possibly pull ahead w/ portion of Central Avenue)1. M-40 Multi-use Path 15,000 15,000 325,000 10,000 365,000 260,000 105,0002. MDOT I-196 Reconstructon / Loop Ramp 87,000 8,000 95,000 95,0003. Access Drive to Power Plant (Chicago Drive side) All Funding4. 16th Street, Waverly to Quarterline 10,000 15,000 725,000 25,000 775,000 750,000 25,0005. 2014 Resurfacing 25,000 25,000 1,250,000 0 1,300,0006. 2014 Crack Sealing 60,000 60,0007. Drain Improvements 500,0008. Misc 100,000
2,185,000
2015 Construction Year1. Central Avenue 30,000 100,000 4,250,000 20,000 4,400,000 1,250,000 3,150,0002. Columbia Avenue, 7th to 16th 50,000 50,000 1,500,000 25,000 1,625,000 500,000 1,125,0003. South Shore Drive (w/ non-motorized 25,000 25,000 750,000 25,000 825,000 125,000 700,0004. MDOT US-31 Resurfacing 100,000 100,000 100,0005. 2015 Resurfacing 25,000 25,000 1,250,000 0 1,300,0006. 2015 Crack Sealing 60,000 60,0007. Drain Improvements 500,0008. Misc 100,000No Major non-motorized project 7,035,000
2016 Construction Year1. 9th Street, Washington to 8th 50,000 50,000 1,750,000 50,000 1,900,000 1,000,000 300,000 600,0002. Hope Avenue, 16th to Paw Paw 25,000 50,000 1,700,000 25,000 1,800,000 50,000 500,000 1,250,0003. MDOT Reconstruction of US-31, 8th to Quincy 50,000 50,000 50,0004. 2016 Resurfacing 25,000 25,000 1,250,000 0 1,300,0005. 2016 Crack Sealing 60,000 60,0006. Drain Improvements 500,0007. Misc 100,000No Major non-motorized project 3,860,000Access Drive to Power Plant (Fairbanks side with all Utilities) All Funding
2017 Construction Year1. 10th Street, Pine to Lincoln 50,000 50,000 1,700,000 50,000 1,850,000 925,000 925,0002. 2017 Resurfacing 25,000 25,000 1,250,000 0 1,300,0003. 2017 Crack Sealing 60,000 60,0004. Drain Improvements 500,0005. Misc 100,000No Major non-motorized project 2,885,000
2018 Construction Year1. 19th Street, Cleveland to Central 50,000 50,000 2,000,000 25,000 2,125,000 1,025,000 1,100,0002. Columbia Avenue, 16th to 24th 50,000 50,000 2,000,000 100,000 2,200,000 925,000 1,275,0003. MDOT Reconstruction of US-31, I-196 split to Central 200,000 200,000 200,0004. 2018 Resurfacing 25,000 25,000 1,250,000 0 1,300,0005. 2018 Crack Sealing 60,000 60,0006. Drain Improvements 500,0007. Misc 100,000No Major non-motorized project 4,535,000
2019 Construction Year1. 13th Street, Pine to Fairbanks 50,000 50,000 2,475,000 25,000 2,600,000 1,300,000 1,300,0002. 2019 Resurfacing 25,000 25,000 1,250,000 0 1,300,0003. 2019 Crack Sealing 60,000 60,0004. Drain Improvements 500,0005. Misc 100,000No Major non-motorized project 3,260,000
FutureGraafschapPine
Total 23,760,000Total/year 3,960,000
0
2
4
6
8
10
12
14
16
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
MIL
ES
OF
RO
AD
YEAR
CITY OF HOLLANDROAD CONSTRUCTION HISTORY
Reconstruction - Avg. 2.2 miles/yr.
Resurfacing - Avg. 4.2 miles/yr.
5.69
5.38
5.015.03
5.37
5.45
4.90
4.40
4.60
4.80
5.00
5.20
5.40
5.60
5.80
2007 2008 2009 2010 2011 2012 2013
AV
ER
AG
E P
AS
ER
RA
TIN
G (
1 -
WO
RS
T &
10
-B
ES
T)
YEAR
CITY OF HOLLANDAVERAGE PASER RATING BY YEAR
25.76
83.48
31.1733.32
76.43
32.86
45.10
70.55
27.89
41.37
74.66
27.84
34.82
74.35
33.8435.90
70.19
37.60
54.03
64.41
25.88
0.00
10.00
20.00
30.00
40.00
50.00
60.00
70.00
80.00
90.00
Poor Fair Good
RO
AD
MIL
ES
(R
OA
DB
ED
MIL
ES
)
PAVEMENT CONDITION (1-3 POOR; 4-6 FAIR; 7-10 GOOD)
CITY OF HOLLANDPASER RATINGS 2007 TO 2013
GENERAL PAVEMENT CONDITION TRENDS
2007
2008
2009
2010
2011
2012
2013
-463-
City Manager’s Office Ryan Cotton, City Manager
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Capital Reinvestment (Civic Center, Streets, Fire Stations, Pool, Park Restorations).
2. Gang prevention/Holland Youth Connections and At-Risk Youth Employment.
3. Downtown Neighborhoods and Rental Conversions to Owner-Occupied. 4. Commercial Corridor Redevelopment. 5. Community Energy Plan Pilot Projects.
City Manager’s Office Greg Robinson, Assistant City Manager
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Continued implementation of the Community Energy Plan, including Home Energy
Retrofits, Building Energy Performance Labeling, the new power plant, district heating, establishing the Sustainability Institute, energy and efficiency improvements to City facilities, participation in the Urban Sustainability Directors Network, seeking grant opportunities, etc.
2. Developing the priorities and a funding strategy for City-wide capital projects. 3. Finalizing land acquisition, construction plans, bidding and construction for the new
airport business center. 4. Positioning underutilized commercial corridor properties for redevelopment. 5. Fully establishing the Communications Plan recommendations as the practice for
communicating with the public.
City Clerk’s Office Anna Perales, Deputy City Clerk
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Record Retention – Adoption and implementation of State Schedule and City Policy
and collaborating with the HBPW.
2. Use of City Facilities – Amend policy and update application procedure to reflect the availability to the community / Amend policy regarding the use of liquor inside of the Civic Center.
3. Reassign polling locations for Ward 2 Precinct 5 and all of Ward 3 for all elections.
4. Investigating options on how to make all agenda/packets to make this a uniform
procedure for Council all Boards and Commission within the City and HBPW.
5. Prioritizing the tasks/ responsibilities that can be worked on with the current staff and future status of HRC and IRC department assistance.
Human Resources Department Chanda Schab-Koryto, Director
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Continue to maintain and improve whenever possible the City’s commitment to a
diverse workforce that is representative of the community’s available workforce. 2. Continue to look for ways of reducing costs in the Health Insurance and Pension
programs while maintain a competitive level of quality in both areas. 3. Negotiate the Police Union Contract by June 30, 2014.
4. Collaborate with the new Holland Board of Public Works Safety Manager to
coordinate safety classes with City/HBPW employees.
5. Provide needed policy training such as Harassment, Diversity, Alcohol and Drug Abuse.
Fiscal Services Department Tim Vagle, Director
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Address unfunded pension and Other Post-Employment Benefits (OPEB) liabilities –
recommend action plan. 2. Implement Personal Property Tax legislation changes including the Essential
Services Assessment (ESA), internal procedures in the Assessing Department, and educating taxpayers.
3. Implement long-term capital investments and funding strategies including possible
bond sale for Civic Center. 4. Expand use of technology to deliver better service. 5. Increase staff productivity utilizing techniques such as training, motivation and
incentives.
Public Safety Department Matt Messer, Director
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1) Complete our five year strategic plan. This plan will guide and evaluate department
operations in the areas of staffing, training, technology, transportation, uniforms & equipment, building / facilities, as well as part-paid and reserve officer staffing. The intention is to use the same model which has been used in the past.
2) Training continues to be an area of concern and liability in fire services. While minimum
standards are being met, a coordinated and consistent training program which meets the needs of both full and paid on call personnel is needed. A dedicated effort in this area is needed. This would be best accomplished through the creation of a training / safety officer position that coordinates all training and supports day-to-day fire and EMS response during the normal business hours. This position would also have the potential to assist with other assignments such as inspections and community events. This should be a 40 hour position that is more line orientated and supplements day time staffing levels.
3) Minimizing gang membership by using a multifaceted approach. This includes the
continuation of suppression measures such as arrests, search warrants and intelligence gathering to build criminal cases against known gang members. It also includes more proactive measures to prevent new gang membership and provide alternatives to joining gangs. These measures include providing multiple Junior Police Academy opportunities, interacting with students in schools, and expanding the Holland Youth Connections program to provide income opportunities for young people from within our community.
4) Complete the training and equipment installation of the new CAD (Computer Automated Dispatch) system and RMS (Records Management System) for police and fire. This will include working directly with Ottawa County Central Dispatch and the Holland Technology Services Department staff. All police, fire, and technology staff will have to become familiar with the new software and equipment associated with it. This transition will include the installation of new equipment in several buildings and a large majority of public safety vehicles.
5) Work with the Technology Services Department to upgrade and coordinate a city-wide surveillance camera network. Many cameras have been purchased in the past but have not been fully utilized due to lack of staffing, monitoring, and the need for increased technology. With the staffing of the full-time technology employee assigned to our department, surveillance camera monitoring and coordination will be assigned to this position and is scheduled to become a higher priority for this position. Additional monitoring opportunities will also be provided by the newly renovated front counter within the police building that will allow for police cadets and other staff to view city-wide surveillance cameras.
Transportation Services Department Brian White, Interim Director
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Realign streets budget to better match the long term needs of the road network. Try
and get back to upgrading approximately 7 miles of our road network each year.
2. Implement enhanced truck tracker software and bar code scanning to track and maintain parts database for our motor pool electronically.
3. Conduct a small scale composting trial on transportation department grounds and
evaluate potential sites for larger scale operation with the goal of reducing our disposal costs for spring and fall pickups and providing a source for clean topsoil to use on construction projects.
4. Consider beginning our yearly resurfacing projects prior to the fiscal year change.
As our resurfacing projects get more complex we’re going to need extra time on the construction schedule to avoid running too late into the construction season.
5. Work with the BPW on the development of their new power generation facility.
Community and Neighborhood Services Department Phil Meyer, Director
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Planning: Complete the City Master Plan Update and use this as a launch into the
recodification/revision of the City’s Zoning and Subdivision Ordinances.
2. Rental Housing Program: Return this program to fully functioning with up-to-date compliance.
3. Neighborhoods: Continue implementation of the neighborhood revitalization strategy- supportive of the Holland Advantage and Partnership for Renewal efforts and engaging in affordable housing discussion and initiatives.
4. Downtown: Complete the strategic planning process and organizational change,
aggressively pursue a Downtown Housing Market Analysis, waterfront visioning process, Western gateway vision, and Eastern Gateway/Power Plant area corridor and open space planning.
5. Declined Commercial Corridors: Define a revitalization strategy and incentives for
corridor along the US-31 between 16th and 32nd Streets. Honorable mention:
Continue integration of sustainability framework in departmental activities, including but not limited to energy (HER, conservation, district heating).
Parks and Recreation Department Andy Kenyon, Interim Director
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Continue to work towards completing and implementing the Windmill Island Garden
Business Plan. This will include everything in the plan, including items such as developing a new landscape plan, training of staff, working with a new management model, etc.
2. Implement and carry out a strategic planning effort for the Parks and Recreation/ Transportation Department. Process is to begin this winter.
3. Continue to find ways to collaborate on projects and day to day activities with groups within the City as well as outside City government. This could include items such as snow plowing streets and sidewalks, working with Holland Township on youth programming, and bringing new recreation programming opportunities to Windmill Island Gardens.
4. Work towards creating a new awareness of what the Parks and Recreation department has to offer. Items such as our Five Year Master Plan update will help us begin that process. Working with the media, updating our in house web pages, social media, etc. will be utilized. The goal is to increase participation in recreational programming and increase visits to Windmill Island Gardens and DeGraaf Nature Center.
5. Begin implementing updates to various Parks and Recreation facilities. Playground equipment will be replaced at various parks; Rosa Parks, Holland Heights, Kollen Park, Moran Park. We are working with a company to develop a new Dog Park through a donation of land. The Civic Center is gaining speed on being redeveloped. Windmill Island will go through some extensive change in relation to utilities, new pathways (including bridge and walkway). Lakeview School Park will take shape as we begin redeveloping the site. Some of these projects will be included in the Capital Reinvestment Plan, that staff is currently working on.
Technology Services Department Matt VanDyken, Coordinator
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Modernize Wireless Networking Infrastructure. Complete an audit of all major City
buildings to ensure complete coverage for private and public Wi-Fi and Wi-Fi network management.
2. Phone System Upgrade. Replace both PBX’s and all phones with a single, modern IP phone system.
3. Network. Complete overhaul of City wired network. Replace remaining switches and subnet each building. Convert to private IP scheme.
4. Training. Reinvigorate training efforts for IT staff and IT training for departmental staff.
5. Web streaming. Implement web streaming of government channel programming, able to live stream events.
Human Relations Commission Esther Fifelski, Coordinator
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Revisit the HRC mission; regain momentum.
2. Streamline services: more collaboration.
3. Host community educational events regarding salient issues.
4. Engaging local business in diversity forums.
5. Engage & participate in city business, i.e., employment, purchasing, ordinance
development, etc.
International Relations Commission Nardy Baeza Bickel, Coordinator
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Complete the IRC’s revision of its mission, vision and goals.
2. Research and develop an operating model to ensure the sustainability of the
International Relations Commission (IRC) and its programs in the long term.
3. Provide the city, mayor and city council with education, support and advice on international issues and coordinate the city’s response to, and engagement in, major international events.
4. Develop, establish and maintain partnerships with Holland area organizations to
promote international exchanges in cultural, educational and economic development.
5. Research and develop opportunities for formal and informal relationships with
foreign cities and organizations while overseeing, maintaining and developing existing relationships.
Holland Board of Public Works Dave Koster, General Manager
Key Issues for Fiscal Year 2014-2015 2014 City Council Retreat
1. Building the New Power Plant
2. Metering and Customer Portal Improvements
3. Wastewater Plant Treatment Capacity
4. Snowmelt Source and Growth 5. Fuel Hedging
CITY COUNCIL RETREAT AGENDA Saturday, February 1, 2014 9:00 a.m. – 12 p.m. Location: City Hall, Council Chambers, First Floor Attendees: Mayor Dykstra and Holland City Council Members Leadership Team
9:00 a.m. Arrival / Coffee 9:05 a.m. Public Comments 9:10 a.m. Questions on Capital Reinvestment Projects 9:30 a.m. Prioritize Capital Reinvestment Projects and Discuss Alternative Funding
Approaches 10:00 a.m. Council Priority Statements 11:00 a.m. Prioritization – Nominal Group Decision-Making 11:30 a.m. Lunch 11:45 a.m. Posting of Ranking Outcomes 12:00 p.m. Adjournment
INTRODUCTION TO DEPARTMENT
MANAGEMENT AND ADMINISTRATIVE SERVICES
City Council
ACTIVITY MISSION STATEMENT
To serve as the legislative branch of the Holland City government by establishing the final policy decisions affecting City government developed through a cooperative effort with the Board of Public Works, and all other citizen advisory commissions, special task forces, and neighborhood organizations; by developing a climate which will continue to provide a strong residential, commercial and industrial base which will enhance and sustain the social, economic and cultural quality of life for its citizens; and by participating in the Macatawa Area Coordinating Council to continue to strengthen the area cooperation of the Holland / Zeeland area governmental units. In order to identify action items to give direction to staff, Council members voted on their highest priorities for FY 14 at the February 2, 2013 Annual Retreat. Those items that received three or more votes via a “dotocracy” process were:
1. Strategic City fiber optic network (6 votes) 2. Waterfront development (6 votes) 3. US-31 Corridor – land uses (32nd Street and others) (4 votes) 4. Neighborhood Commercial (3 votes) 5. Encourage public/private participation in neighborhoods (3 votes) 6. Parks and Recreation strategic planning (3 votes) 7. Diverse, inclusive, tolerant community (3 votes) 8. Improve communications “shop” (3 votes) 9. Neighborhood – transformation and everything else that went with it (3 votes)
These priorities are therefore listed first under each appropriate category below.
FY2014 ACTION PLAN – UPDATE
A. ECONOMIC DEVELOPMENT STRATEGY STATEMENT
* To foster an environment wherein businesses desire to locate, expand, and remain. * To collaborate with other area organizations. * To provide the infrastructure necessary to support the City’s economic development mission.
ACTION PLANS FOR FISCAL YEAR 2014
1. Establish a Strategic City Fiber Optic Network Plan (6 votes). By December 2013 with BPW’s help and implementation. BPW has established a Broadband Steering Committee of which City Tech staff is an active member.
2. Waterfront development (6 votes). Edgewater Resources 80% done with visioning via stakeholder outreach. Power plant decisions enable broader waterfront visioning, discussion.
3. US-31 Corridor – land uses (32nd Street and others) (4 votes). Marketing study needed and perhaps a Corridor Improvement District. Making a difference with corridor redevelopment will take a substantial collaborative effort and dedicated staff time.
INTRODUCTION TO DEPARTMENT
MANAGEMENT AND ADMINISTRATIVE SERVICES
City Council
4. Neighborhood Commercial (3 votes). Support for Washington Square (promotional
brochure) and South Shore Village (murals and vision for capital improvements) on-going. Major rehab of Minit Mart and apartment above underway.
5. To work with JCI and LG Chem Michigan to make batteries in Holland. Doing as of Nov. 2013.
6. To work with the Community Energy Plan Task Forces to make Holland the most cost effective energy community in the state. Multiple pilot planning efforts underway.
7. To direct the Community and Neighborhood Services (CNS) Department to attempt to locate satellite principal shopping districts in the neighborhood commercial and commercial corridor areas in the City. See A3 above. Indications to-date: No interest in being assessed- Washington Square and South Shore Village.
8. To work to redevelop the US-31 Corridor as the highest redevelopment target area via completion of brownfield assessments, a land use studies, marketing studies and at least three marketing efforts in collaboration with state and regional agencies. See A3 above. Working with MDOT to improve ped/bike crossings.
9. To assist with a Commercial and Institutional Energy Conservation. Task Force formed in Feb. 2013. Initial grant submitted. Use of PACE Act expected in 2014.
B. AREA COOPERATION STRATEGY STATEMENT
* To encourage innovation and risk-taking in the development of collaborative programs and cost-effective, shared services to meet the needs of the area.
ACTION PLANS FOR FISCAL YEAR 2014
1. Parks and Recreation strategic planning (3 votes). Do a Request for Qualifications. Done
and select a consultant for comprehensive planning for major facility upgrades (to be completed in Feb. 2014) as well as support the City Manager’s succession planning and a Parks, Recreation and Transportation Strategic Plan. Interim appointments by June 2013. Strategic Plan to start in Feb. 2014.
2. To actively support incremental moves to collaborate with Holland Charter Township as per Fire Services’ experimentation planned for FY14 (Auto Aid Agreement completed in late 2013) and Windmill Island Gardens non-motorized access grants/cost sharing in FY 15. Joint grant application in 2013 and another planned in 2014.
3. To actively merge administrative services where possible with other units of government via embracing the planning created by a Succession Plan being created with the Macatawa Area Coordinating Council’s Service Delivery Team. In progress.
C. NEIGHBORHOODS STRATEGY STATEMENT
* To support the stability and development of all neighborhoods where:
A. Housing is attractive, well-maintained, and affordable;
INTRODUCTION TO DEPARTMENT
MANAGEMENT AND ADMINISTRATIVE SERVICES
City Council
B. Owner-occupied housing is encouraged, recognizing that rental housing may be the only
option for some City households; C. Neighborhoods are characterized by a diversity of economic, social, and racial factors; D. Residents feel safe and affirmed by others; E. A mix of uses, including neighborhood-supportive institutions, commerce, and industry
are present.
ACTION PLANS FOR FISCAL YEAR 2014
1. Encourage public/private participation in neighborhoods (3 votes). Jubilee Ministries and Homecor stepped up rental conversions – bought 8 homes in last year. City funds have assisted each of the 8 homes. Neighborhood Connectors (through Good Samaritan Ministries) active in several neighborhoods, supported by CDBG funds. City funding for mini grants supporting neighborhood improvement. Holland for a Lifetime initiative looking at senior needs in downtown neighborhoods in order to support aging-in-place. PlacePlans initiative has a focus on a housing target market analysis for Western Gateway and Downtown.
2. Improved Neighborhoods – extensive transformation and everything else that is associated (3 votes). CNS did a survey of conditions; steering up rental inspections to get current; Holland Advantage gift basket orientations; increased Neighborhood Improvement Program grant funds; ordinance changes dealing with front porch/outside storage; multiple new legislation coming forward in 2014.
3. To support the Holland Advantage program to move some core blocks from 90% rental back to historic levels of 30% via kick-off of a ten-year program of acquisition, renovation, resale and revolving funds. See C1 & 2.
4. To collaborate with the Neighborhood Improvement Committee to implement their additional bold new efforts planned for FY 14 to strengthen City neighborhoods and truly make them “Neighborhoods of Choice.” See C1 & 2.
5. To require a calendar year 2013 benchmark report that compares sales prices, percentage of rental housing, and crime in core neighborhoods to the rest of the City, to our neighboring governments, to Grand Rapids, and to the nation by January 2014. In-City report 80%; comparisons to other communities yet to do. Done Feb. 2014.
6. To develop a new resident program for new core community residents – both rental and homeowners. Use the January 2013 neighborhood brochures and provide the same to Holland Advantage neighborhood residents, inclusive of web sites/phone apps, and other resources to strengthen neighborhoods. Using enjoyhollandmich.com realtors and gift baskets.
7. To implement a Home Energy Retrofit program in FY 14. Pending funding and legislation. 8. To implement gang prevention strategies by January 2014. Growing Holland Youth
Connections from 12 to 120 jobs for at-risk youth. 9. To complete a Building Energy Labeling implementation process. Pilot project planned in
2014.
INTRODUCTION TO DEPARTMENT
MANAGEMENT AND ADMINISTRATIVE SERVICES
City Council
D. COMMUNITY AND FAMILY STRATEGY STATEMENT
* To develop/support social and cultural institutions, programs, and activities that provide a
safe, healthy, and productive environment for all members of the community.
ACTION PLANS FOR FISCAL YEAR 2014
1. Support a diverse, inclusive, tolerant community (3 votes). 2. Support the Human Relations Commission as they reinvent their goals to support
inclusion and community team building in core areas to: Produce more outcomes; Hate Response Team training; Limited English Proficiency
and approved Title VI Plan report accomplished. Use the authority of the City Manager’s office; HRC staff now in Office of the City
Manager. Involve the entire team; Two (2) trainings accomplished. Critique the results by February 2014. Amended to September 2014.
E. TRANSPORTATION STRATEGY STATEMENT
* To develop transportation services, systems and infrastructure that supports economic development and are compatible with long-term needs and area-wide programs.
ACTION PLANS FOR FISCAL YEAR 2014
1. Ramp up the annual Street Resurfacing Program to cover 25% more streets via experimentation on new methods with the intent to resurface at least 5% of the street system per year by October 2014. The 2013 Resurfacing program included a new pavement restoration treatment called cape sealing. This treatment was applied to Hunters Run and Heritage Court, both cul-de-sacs off 24th Street. Initial results are positive. Staff will evaluate again in the spring and, if the findings are favorable, staff will incorporate into future resurfacing programs as applicable. Funding plan to be proposed in 2014.
2. To complete re-construction of Washington Avenue. Done. 3. To develop design and funding plans for reconstructing Central Avenue from 8th Street to
State Street which will include district heating piping (if determined feasible by the BPW). Expect to take engineering proposals from Paradigm Design and GMB (for snowmelt and district heating components) to Council in February 2014.
4. To implement appropriate bicycle lanes/traffic calming and/or sidewalk safety initiatives on Washington Avenue. Safety yes; lanes decided against.
5. To complete the Storm Water Master Plan by August 2013. Recently held meetings with planning commission. Meeting with Project Clarity group in late January. Expect to bring draft to council study session in March 2014.
INTRODUCTION TO DEPARTMENT
MANAGEMENT AND ADMINISTRATIVE SERVICES
City Council
F. PUBLIC UTILITIES STRATEGY STATEMENT
* To ensure that the public utilities provided to residents are safe, reliable, and affordable for all members of the community.
* To maintain local control. * To maintain a Holland citizen-focus in the administration of the utility operation. * To provide public utilities in an aesthetically sensitive manner, striving for a perceived
invisibility of services. * To evaluate the benefits of renewable energy sources to sustaining long-term energy
alternatives.
ACTION PLANS FOR FISCAL YEAR 2014
1. Strategic City Fiber Optic Network (6 votes). Specifically request a feasibility report and analysis by BPW in December 2013. Received in Nov. 2013.
2. Locate an appropriate site for a gas-powered generation plant. Done. 3. Establish a District Heating plan. Report done in June 2013; more Hope College
coordination needed. 4. Request that BPW assist with key implementation steps of the Community Energy
Strategies (CES). In progress.
G. PUBLIC SPACES STRATEGY STATEMENT
* To ensure that all public spaces and facilities are inviting, cost-efficient, up-to-date, and well-
maintained for use by residents, employees, and visitors to the City. * To offer green spaces and blue edges where urban dwellers can enjoy the natural features of
the community.
ACTION PLANS FOR FISCAL YEAR 2014
1. Waterfront development (6 votes). See A2. 2. Parks and Recreation strategic planning (3 votes). 3. To get the DeZwaan Windmill turning again by fall 2013. Done. 4. To create a paradigm shift and develop a Financial and Management Plan for Windmill
Island Gardens for implementation in March 2014. For Council approval Feb. 2014. 5. To develop a proposal for the future use of the Western Tool Works property by October
2013. Tabled pending the waterfront visioning process. 6. To determine a funding strategy for the Civic Center, Bouws Pool, Fire Station(s) and 8th
Street Waterfront Connections by June 2014. All but 8th Street Streetscape being proposed in Feb. 2014.
7. To request that Paw Paw Park be accepted by Ottawa County. (October 2013) Being written up in February 2014.
8. To work on improving street end access to Lake Macatawa. Multi-year efforts; next step is to review a comprehensive proposal from Edgewater Resources.
INTRODUCTION TO DEPARTMENT
MANAGEMENT AND ADMINISTRATIVE SERVICES
City Council
9. To develop a comprehensive plan for renovation, expansion, or elimination of one or two
of the City greenhouses. Ongoing discussion. Working through various options currently.
10. To implement various action items within the City’s Energy Facilities and Operation plan to reduce energy use by 20%. Facility Dude in place; Greg Robinson appointed Energy and Sustainability Director.
11. Restore street ends as mini-parks for public waterfront access. See G8. 12. Write and submit grants for connection of Windmill Island Gardens to Holland Charter
Township. Done 2013 and by March 2014.
H. ORGANIZATION STRATEGY STATEMENT * To adopt and embrace the Vision, Mission and Belief Statements of the City of Holland as the
overriding principles guiding the operation of the City.
ACTION PLANS FOR FISCAL YEAR 2014
1. Improve and/or build a communications “shop” (3 votes). Communications Plan approved in January 2014.
2. To enhance means for providing information to the public on City activities, breaking news, policy changes and other mutual items of interest. This could involve new contractual or part-time staff to address proactive public relations activities. Implementation steps. See H1.
3. Using would include Twitter and Facebook by all departments on a weekly basis and Constant Contact for general city functions monthly. See H1.
4. To prepare and implement staff succession planning to replace retiring staff with well-trained internal hires when possible. Doing.
* November 2013 Estimate.Source: United States Department of Labor: Bureau of Labor Statistics
16312 16533 16963 17200 17063 16623
14984 1497015597 15958 16496
1382 13101240 1279 1349 1638
2751 25361897 1560
1357
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
20000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013*
City of Holland Labor Force Estimates (Annual Average)
Employment Unemployment
*November 2013 Estimate.Source: United States Department of Labor: Bureau of Labor Statistics
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
14.0%
16.0%
18.0%
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013*
Comparison of Unemployment Rates (Annual Average)
USA Michigan Holland‐Grand Haven City of Holland
2007 2008 2009 2010 2011 2012 201365 59 58 52 54 51 54
# of Companies
0%
10%
20%
30%
40%
50%
60%
'03 '04 '05 '06 '07 '08 '09 '10 '11 '12 '13 '14
FISCAL YEAR
CITY OF HOLLANDTAX BASE COMPOSITION
Commercial / Industrial Residential Other
20,550 20,386 20,572
19,517
21,954 21,646 22,107 22,182
23,529 23,407
‐
5,000
10,000
15,000
20,000
25,000
04 05 06 07 08 09 10 11 12 13
Registered VotersCity Clerk
1/20/2014
386 386 376 379 384 378
365 361 345 339
95 96 92 94 98 94 88 90 84 86
0
50
100
150
200
250
300
350
400
450
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Nu
mb
er
of
Em
plo
yees
Calendar Year
Human Resources Equal Employment Opportunity
Total Full Time Employees vs. Female Employees
Total Employees Females
Numbers include General City and BPW
394 386 386
376 379 384 378 365 361
345 339
74 72 74 72 69 70 69 66 65 63 58
0
50
100
150
200
250
300
350
400
450
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Nu
mb
er
of
Em
plo
yees
Calendar Year
Human Resources Equal Employment Opportunity Total Full Time Employees vs. Minority Employees
Total Employees Minority
Includes only General City
White 83%
Hispanics 15%
Native American 1%
African American 1%
Human Resources General City Racial Composition
of Full-Time Employees
1/20/2014
123 130
43 43
166
173
0
20
40
60
80
100
120
140
160
180
200
General City Board of Public Works
Nu
mb
er
of
Em
plo
yees
Location
Human Resources 2012 - Total Full Time Employees vs. Female Employees per Location
Males
Females
Total
83.00%
15.00%
0.00% 1.00% 1.00%
83.00%
10.00%
3.46% 3.45%
0% 0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
White Hispanic Asian American/PI African American Native American
Human Resources Comparison of Minorities
General City BPW
23
31
25
16 18
19 19
9 11
13
56 54
38
33
47
50 49
40 39
51
0
10
20
30
40
50
60
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Human Resources Worker's Compensation Claims
Recordable Incidents
Total number of claims submitted to Insurance Company - not recordable as defined by MIOSHA.
1/22/2014
Numbers reflect General City Only
35
68.5
166
90 86
113.5
134
83
0
36
2 2 7
3 2 3 4 2 0 3
0
20
40
60
80
100
120
140
160
180
200
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Nu
mb
er
of
Lo
st
Tim
e A
ccid
en
ts &
Wo
rk D
ays
Calendar Days
Human Resources Lost Time Accidents and Work Days
Lost Days # of Accidents
175 179 180 189 191
200 197
259
189
164
25 23 30 25 26
24 21
30
14
20
0
50
100
150
200
250
300
350
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Boards & Commission Volunteer Breakdown by Ethnicity
Caucasian Non-Caucasian (Hispanic, African-American, Asian-American and Other)
Charges for Services 56.3%
Other Revenue 3.3%
Intergovernmental 3.7%
Interest & Rents 1.6%
Property Taxes %
License & Permits 0.3%
Use of Fund Equity 26.7%
Fines & Forfeits 0.1%
SOURCES ACROSS ALL FUND TYPESFISCAL SERVICES
TOTAL $215,899,384
NOTE: ALL INTERFUND TRANSFERS ARE EXCLUDED.
Utility Services 77.4%
Internal Service Funds 5.1%
Leisure & Cultural Services 2.8%
Transportation System 2.1%
Community & Neighborhood
Services 2.4%
Public Safety 5.0%
Management & Administrative 0.8%
Capital Projects 2.1%
Fiscal Services (including Budget
Stabilization) 0.6%Debt Service 1.7%
APPLICATIONS ACROSS ALL FUNDSFISCAL SERVICES
TOTAL $215,899,384
NOTE: USES INCLUDE ALL OPERATING EXPENSES, CAPITAL OUTLAYS, AND PRINCIPAL MATURITIES OF LONG-TERM DEBT. DEPRECIATION EXPENSE IS NOT INCLUDED BECAUSE IT IS NOT A CASH USE. ALL INTERFUND TRANSFERS ARE EXCLUDED.
Property Taxes ; 50.11%
Licenses & Permits; 2.60%
Intergov't Revenues; 14.17%
Interest & Rents; 1.51%
Local Unit Contributions; 0.22%
Charges for Services ; 7.07%
Fines & Forfeits ; 0.89%
Operating Transfers In; 23.23%
Other Revenues; 0.20%
GENERAL FUND REVENUESFISCAL SERVICES
TOTAL $20,322,072
0.0
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
18.0
20.0
22.0
'05 '06 '07 '08 '09 '10 '11 '12 '13 '14
MILLIONS
OF
DOLLARS
GENERAL FUND REVENUESFISCAL SERVICES
PROPERTY TAXES LICENSES & PERMITS INTERGOV'T
CHARGES FOR SERVICES INTEREST & RENTS OTHER
OPERATING TRANSFERS IN FUND BALANCE
Management & Administrative;
6.92%
Fiscal Services; 10.27%
Public Safety; 51.08%
Transportation System & Services;
6.31%
Community & Neighborhood;
8.82%
Leisure & Cultural; 16.60%
GENERAL FUND EXP - BY FUNCTIONFISCAL SERVICES
TOTAL $20,318,862
0.0
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
18.0
20.0
22.0
'05 '06 '07 '08 '09 '10 '11 '12 '13 '14
MILLIONS
OF
DOLLARS
GENERAL FUND EXP - BY FUNCTIONFISCAL SERVICES
MANAGEMENT & ADMINISTRATIVE FISCAL SERVICES
PUBLIC SAFETY TRANSPORTATION SYSTEM
COMMUNITY & NEIGHBORHOOD LEISURE & CULTURAL
-
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
18.0
20.0
22.0
'06 '07 '08 '09 '10 '11 '12 '13 '14
MILLIONS
OF
DOLLARS
GENERAL FUND PERSONNEL COSTS TO TOTAL BUDGETFISCAL SERVICES
PERSONNEL SERVICES OTHER EXPENDITURES
68.5%
`NOTE: PERSONNEL SERVICES INCLUDES WAGES, FRINGE BENEFITS & MANDATORY EMPLOYER COSTS.
31.5% 30.6% 30.5%
69.4% 69.5% 70.0%
30.0% 28.9%
71.1% 73.6%
26.4%29.3%
70.7% 71.2%
28.8% 30.5%
69.5%
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
1,100,000
1,200,000
1,300,000
1,400,000
1,500,000
2007 2008 2009 2010 2011 2012 2013
D O LLARS
INTEREST EARNINGSFISCAL SERVICES
INTEREST EARNINGS NET INEREST EARNINGS
-
100
200
300
400
500
600
700
800
900
1,000
1,100
1,200
1,300
'05 '06 '07 '08 '09 '10 '11 '12 '13 '14
MILLIONS
OF
DOLLARS
REG/IFT ASSESSMENT COMPOSITION FISCAL SERVICES
REAL PERSONAL REAL PERSONAL
IFT Tax Abatement Roll _ ___ Regular Tax Roll _ _ _
-120
-110
-100
-90
-80
-70
-60
-50
-40
-30
-20
-10
0
10
20
30
40
50
60
70
'05 '06 '07 '08 '09 '10 '11 '12 '13 '14
M ILLIONS
OF
DOLLARS
ASSESSMENT GROWTH & INFLATIONFISCAL SERVICES
PROPERTY ASSESSMENT ROLL INCREASE FROM NEW GROWTH
PROPERTY ASSESSMENT ROLL INCREASE FROM INFLATION
29.5 28.7
21.3
15.6 13.6 12.3 12.1
9.9 9.1 8.1
0.0
5.0
10.0
15.0
20.0
25.0
30.0
35.0
40.0
45.0
50.0
55.0
60.0
65.0
70.0
75.0
John
son
Con
trols
Inte
riors
Haw
orth
Inc
JCIM
US
LLC
Am
eric
an R
etire
men
t Cor
p
Lum
ir C
orp
HJ
Hei
nz L
P
Ben
tele
r & H
ydro
Aut
omot
ive
Cha
lleng
e M
fg C
ompa
ny
Am
eric
an B
ottli
ng C
ompa
ny
Jone
s &
Jon
es L
easi
ng /
L &
W E
ng
TAXABLE
VALUE
IN
MILLIONS
TEN LARGEST TAXPAYERSFISCAL SERVICES
NOTE: THE PERCENTAGE IS IN RELATION TO TOTAL TAXABLE VALUE
Assessment Roll = $1,110,482,365
10 Largest Taxpayers of
Property Assessment Roll
All OtherProperty Types on Assessment Roll
10 LARGEST TAXPAYERS AS PERCENT OF TAX ROLLFISCAL SERVICES
15.9%
84.1%
-
100
200
300
400
500
600
700
800
900
1,000
1,100
1,200
1,300
1,400
1,500
2004 2005 2006 2007 2008 2009 2010 2011 2012 2012 2013
MILLIONS
OF
DOLLARS
TAX YEAR
SEV COMPARED TO TAXABLE VALUE FISCAL SERVICES
STATE EQUALIZED VALUATION (SEV) TAXABLE VALUATION
27.7 25.6 25.328.1
25.9
18.415.2
12.810.3 9.2
41.7
37.0
31.330.0
27.9
24.3
21.7
19.8
17.817.4
-
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
'05 '06 '07 '08 '09 '10 '11 '12 '13 '14
MILLIONS
OF
DOLLARS
IFT ABATED PROPERTY ASSESSMENTSFISCAL SERVICES
REAL PROPERTY PERSONAL PROPERTY
Note: The values shown are equivalent to the regular taxable assessments.
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
'05 '06 '07 '08 '09 '10 '11 '12 '13
MILLAGE
RATE
CITY TAX MILLAGE RATESFISCAL SERVICES
OPERATING & CAPITAL DEBT SERVICE
MAX HERRICK DISTRICT LIBRARY
AIRPORT AUTHORITY
23,726 23,654
24,679 24,648
23,803
22,097
21,304 21,195
22,319
20,853
18000
19000
20000
21000
22000
23000
24000
25000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
INCIDENTS AND CALLS FOR SERVICE POLICE DEPARTMENT
15,243 15,368 16,181 16,096
15,040
14,009 13,828 13,813
14,864
13,300
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
CALLS FOR SERVICE POLICE DEPARTMENT
3,380 3,222
3,451 3,414 3,401 3,291
3,045 2,983 3,174 3,153
3,401 3,459
3,711 3,790
4,042
3,511
3,164 3,004
2,846 2,958
0
500
1000
1500
2000
2500
3000
3500
4000
4500
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
PART I & PART II CRIMINAL OFFENSES POLICE DEPARTMENT
Part I Crimes Part II Crimes
1,702
1,605
1,336 1,348 1,320 1,286 1,267
1,395 1,435 1,442 1,465
1,371
1,130 1,168
1,122 1,128 1,103
1,208 1,248 1,275
237 234 206 180 198 158 164 187 187 167
0
200
400
600
800
1000
1200
1400
1600
1800
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
MOTOR VEHICLE ACCIDENTS POLICE DEPARTMENT
Total Property Damage Personal Injury
2,260 2,271
2,461 2,629
2,725
2,915
2,478 2,322
2,230 2,146
0
500
1000
1500
2000
2500
3000
3500
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
ADULT ARRESTS POLICE DEPARTMENT
712
662
725
788
512 550
460
403
537 513
0
100
200
300
400
500
600
700
800
900
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
JUVENILE ARRESTS POLICE DEPARTMENT
FIRE INCIDENTS CLASSIFIEDBY PROPERTY TYPESBY PROPERTY TYPES
FIRE SERVICES
Structures VehiclesStructures VehiclesRefuse VegetationFires/Explosion Not Classified Explosion/No FireOutside of StructureOutside of Structure
PROPERTY LOSS SUMMARYFIRE SERVICES
$529,040
$858,030
2012
2013
$1,703,910
$648,225
$644,050
2009
2010
2011
$432,680
$409,370
$1,703,910
2007
2008
2009
$333,775
$1,495,451
$601,189
2004
2005
2006
$0
$200
,000
$400
,000
$600
,000
$800
,000
$1,0
00,0
00
$1,2
00,0
00
$1,4
00,0
00
$1,6
00,0
00
$1,8
00,0
00
10-YEAR INCIDENT SUMMARYFIRE SERVICES
3000
Medicals Others False Alarms Fires
2250
2400
2550
2700
2850
1500
1650
1800
1950
2100
750
900
1050
1200
1350
0
150
300
450
600
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
55.0%
2.5%5.0%
17.5%
2.5%
12.5%5.0%
0.0%
SUMMARY OF FIRE CAUSESFIRE SERVICES
Mechanical Failure Operational Deficiency
Incendiary/Suspicious Misuse of Heat Source
Design Deficiencies Other
Misuse of Fuel Supply Natural Causes
INJURIES SUMMARYFIRE SERVICES
12
8
10
6
2
4
02004 2005 2006 2007 2008 2009 2010 2011 2012 2013
FIREFIGHTER CIVILIAN FIRE-RELATED TOTAL
350400450500550600650700
TIME FROM CALL RECEIVED TO FIRST UNIT ON SCENE
FIRE SERVICES
050
100150200250300
0-1 1-2 2-3 3-4 4-5 5-6 6-7 7-8 8-9 9-10 10-11 11-12 >12
INCIDENTS BY MONTH OF YEARFIRE SERVICES
20
25
200
250
FIRE SERVICES
15
20
150
200
es
cals
5
10
50
100 Fir
e
Me
dic
00
JAN FEB MAR APRIL MAY JUNE JULY AUG SEP OCT NOV DEC
Medicals Fires
Page 1
378434 439 425
398 409 404
100150200250300350400450500
SUN MON TUE WED THURS FRI SAT
INCIDENTS BY DAY OF WEEKFIRE SERVICES
120
140
160
180
200
INCIDENTS BY HOUR OF DAYFIRE SERVICES
20
40
60
80
100
TYPES OF SITUATIONS FOUNDFIRE SERVICES
6.8% 7.3% 3.4%
0.0%
9.9%
4.9%7.3%
67.7%
Medical Emergencies False AlarmsgHazardous Conditions Service CallsGood Intent Calls FiresOthersOthers
49.17 55.64 55.64 55.62 55.62 57.13 57.13 56.88 56.88 56.88
91.8992.42 92.98 92.95 93.16 91.42 91.42 91.63 91.86 92.20
0.00
10.00
20.00
30.00
40.00
50.00
60.00
70.00
80.00
90.00
100.00
110.00
120.00
130.00
140.00
150.00
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Mile
s
Calendar Year
STREET SYSTEM MILEAGETRANSPORTATION SERVICES
Major Streets Local Streets
149.0 153.0 153.0 155.0 156.2 155.9 156.1 156.4 159.9 160.9
4.31 0.42 1.45 1.48 0.00 0.000.22 3.58 0.98 0.00
0.0
20.0
40.0
60.0
80.0
100.0
120.0
140.0
160.0
180.0
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Mile
s
Calendar Year
SIDEWALK SYSTEM MILEAGETRANSPORTATION SERVICES
EXISTING MILES AT BEGINNING OF YEAR MILES CONSTRUCTED
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 MILES 6.79 5.57 2.41 13.05 5.74 4.59 6.71 6.77 7.84 3.55 % OF TOTAL SYSTEM 4.81 3.76 1.62 8.78 3.86 3.09 4.51 4.56 5.27 2.38
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00
10.00
11.00
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00
10.00
11.00
12.00
13.00
14.00
15.00
16.00
PercetnageMile
s
STREET RESURFACING & RECONSTRUCTIONTRANSPORTATION SERVICES
Calendar Year
5.69
5.38
5.015.03
5.37
5.45
4.90
4.40
4.60
4.80
5.00
5.20
5.40
5.60
5.80
2007 2008 2009 2010 2011 2012 2013
Aver
age
Pas
er R
atin
g (1
-W
orst
& 1
0 -B
est)
Calendar Year
AVERAGE PASER RATINGTRANSPORTATION SERVICES
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Calendar Year
SPRING CLEANUP COSTSTRANSPORTATION SERVICES
Removal Costs
Streets Div. Costs
1146.5
1267
1184.75
764
10371091.5
772
946.5
1046.5
735.5
00
200
400
600
800
1000
1200
1400
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Hou
rs W
orke
d by
Stre
ets
Div
isio
n S
taff
Calendar Year
SPRING CLEANUP STAFF HOURSTRANSPORTATION SERVICES
$-
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
$160,000.00
$180,000.00
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013Calendar Year
FALL LEAF PICKUP COSTSTRANSPORTATION SERVICES
Removal Costs
Streets Div. Costs
2187.25
1802.5
2204.52299
21112249.5
2107.75
2457
2076.25 2076.5
0
500
1000
1500
2000
2500
3000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Hou
rs W
orke
d by
Stre
ets
Div
isio
n S
taff
Calendar Year
FALL LEAF PICKUP STAFF HOURSTRANSPORTATION SERVICES
29929
33888
36873 3773339530
36973 3653337731
39038 38418
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13
Pas
seng
ers
AMTRAK - HOLLAND STATION RIDERSHIPTRANSPORTATION SERVICES
These numbers include boardings and deboardings at the Holland Station.
173343193033
220339 228075
311793 316040
360397
428356454531
478194
0
100,000
200,000
300,000
400,000
500,000
600,000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Pas
seng
ers
Calendar Year
MAX TOTAL RIDERSTRANSPORTATION SERVICES
0
10
20
30
40
50
60
70
80
2008Veh.
2008Equip.
2009Veh.
2009Equip.
2010Veh.
2010Equip.
2011Veh.
2011Equip.
2012Veh.
2012Equip.
2013Veh.
2013Equip.
2014Veh.
2014Equip.
Num
ber o
f Uni
ts
CENTRALIZED VEHICLE & EQUIPMENT FUND TRANSPORTATION SERVICES
MotorpoolStreetPoliceMAXFire
January, 2014
109
160
349
42
3 0
31
0 5
69
0
50
100
150
200
250
300
350
400
'04 '05 '06 '07 '08 `09 `10 11 12 13
Nu
mb
er o
f re
sid
enti
al u
nit
s Residential Units
Approved by Planning Commission (excludes individual single family homes not subject to site plan review)
Community & Neighborhood Services
conv
erte
d to
cal
enda
r ye
ar
January, 2014
27
29
32
17 18
6
10
4
11 11
0
5
10
15
20
25
30
35
'04 '05 06 '07 '08 `09 `10 11 12 13
Nu
mb
er
Site Plan / Development Plan Approvals by Planning Commission
Community & Neighborhood Services
January.2014
Calendar Year
0
200
400
600
800
1000
1200
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
1141
1022 999
884 844
806 755
603
847 814
Nu
mb
er o
f P
erm
its
Number of Building/Land Use Permits Issued 2004-2013
Community & Neighborhood Services
263 Land Use Permits 234
Land Use Permits
295 Land Use Permits
285 Land Use Permits
235 Land Use Permits
220 Land Use Permits
196 Land Use Permits
213 Land Use Permits
257 Land Use Permits
Land use permits include: signs, sheds under 200 sq. ft., fences, antennas, driveways, parking lots, and tents.
209 Land Use Permits
January, 2014
Calendar Year
0
10
20
30
40
50
60
70
80
90
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Nu
mb
er o
f P
erm
its
Number of Commercial Building Permits Issued 2004-2013
Community & Neighborhood Services
New
Alterations/Remodels
January, 2014
Calendar Year
0
5
10
15
20
25
30
35
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Nu
mb
er o
f P
erm
its
Number of Industrial Building Permits Issued 2004-2013
Community & Neighborhood Services
New
Alterations/Remodels
January, 2014
Calendar Year
86 77 59 54
27 16 15 23
50 73
632
488
555
476
438
466
391
429 417
379
0
100
200
300
400
500
600
700
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Nu
mb
er o
f P
erm
its
Number of Residential Building Permits Issued
2004-2013 Community & Neighborhood Services
New
Alterations/Remodels
January, 2014
Calendar Year
0
5
10
15
20
25
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Mill
ion
Do
llars
Valuation of Commercial Building Permits Issued 2004- 2013
Community & Neighborhood Services
New
Alterations/Remodels
January, 2014
Calendar Year
5.9
4.2
0.8
2.1
0.7
5
1.4
0.3
3.6
4.8
0.6
0 0 0 0 0 0 0
2.1
0.4
2.9 3.2
9.2
3.5
0.6
0
4
0.5 0.68
2.4
0
1
2
3
4
5
6
7
8
9
10
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Mil
lio
n D
oll
ars
Valuation of New Residential Building Permits Issued
2004-2013 Community & Neighborhood Services
Single Family
Duplexes
Multiple Family
January, 2014
Calendar Year
0
1
2
3
4
5
6
7
8
9
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Mill
ion
Do
llars
Valuation of Residential Alt./Add. Building Permits Issued 2004-2013
Community & Neighborhood Services
Valuation-Alterations/Additions
0
20
40
60
80
100
120
140
160
180
200
July August September October November December January February March April May June
Contractual Mechanical Inspections Township & Zeeland City
Community & Neighborhood Services
HCT
ZC
January, 2014
1183 1226
1421
854
701
1265
916
470
604
746
0
200
400
600
800
1000
1200
1400
1600
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Nu
mb
er o
f U
nit
s
Calendar Year
Number of Rental Housing Units Inspected Community & Neighborhood Services
January, 2014
0
247
101
0
962
853
0
163
102
0
226
297
0
200
400
600
800
1000
1200
FY2011 FY2012 FY2013
Nu
mb
er o
f In
cid
ents
Vacant and Abandoned Program
Community & Neighborhood Services
Registrations
Monthlymonitoring/verfication
Pre-saleinspections
Other visits
January, 2014
Calendar Year
758
483 455
328 336 260 288
191 136 150
1504
1307
862
654 624
444
563
371
545 569
270 293 244
344
702 753
823
560 589 536
1192
1366 1444
1613
1835
1457
1650
1786
1362
1902
140 91 64
264
73 83
0
200
400
600
800
1000
1200
1400
1600
1800
2000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Nu
mb
er o
f In
cid
ents
Number of Code Enforcement Incidents
2004-2013 Community & Neighborhood Services
Inop veh
Refuse (all)
Grass/weeds
Other
Vacant/Watch
Unregistered
Refuse category includes hauler complaints. Other category includes air pollution, animal droppings, building, leaf collections, housing, noise, Rest/Food, sidewalk repair, public property damages, zoning complaints, etc.
January, 2014
Calendar Year
2,893,700
3,449,920
2,658,782
2,310,648
2,706,453
2,314,493 2,409,967
1,680,101 1,671,881
2,612,600
3,169,193
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
lbs
Curbside Recycling Summary 2004-2013
Community & Neighborhood Services
Total Volume Collected
0
20
40
60
80
100
120
140
FY 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014Projected
2015Projected
HOUSING AND NEIGHBORHOOD IMPROVEMENT ACTIVITIES 2005-2015
CDBG Home Repair Projects Enhancement Projects Neighborhood Improvements-City Funded
Home ownership projects Home repair projects-formerly Ourstreet Weatherization Projects
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013Education 0 1 1 2 2 ‐ 1 3 1 0Employment 13 8 11 11 11 9 9 3 9 6 Consumer 4 5 3 3 3 2 1 1 3 2 Public Acc. ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 6 6 Public Svc. 6 1 5 4 4 14 15 6 ‐ 5 Welf. Eleg. ‐ 1 ‐ ‐ ‐ ‐ 1 1 ‐ ‐Housing* 3 1 7 9 9 23 11 9 9 16
0
5
10
15
20
25
Axis Title
Human Relations DepartmentComplaints 2003‐2013
04 05 06 07 08 09 10 11 12 13Education 48 34 53 69 40 55 100 92 114 ‐Employment 131 106 122 120 103 132 143 121 173 6 Consumer 53 31 83 56 150 179 463 369 167 2 Public Acc. 2 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 3 Public. Serv. 492 380 383 314 286 412 709 608 697 13 Welf. Elig. 2 1 2 6 ‐ 6 4 1 1 ‐Housing 390 359 456 414 504 682 707 577 595 228
‐
100
200
300
400
500
600
700
800
Citizen
Con
cerns
Human Relations DepartmentRequests for Information ‐ Assistance 2004 ‐ 2013
January, 2014
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
2006 2007 2008 2009 2010 2011 2012 2013 2014proj 2015proj
Overnight Parking Permit Revenue Within Boundaries of Downtown Development Authority
Community & Neighborhood Services
Permit Revenue
January, 2014
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2007 2008 2009 2010 2011 2012 2013 2014proj 2015proj
Building Improvement Expenditures Within Downtown Development Boundaries
Community & Neighborhood Services
January, 2014
2006 2007 2008 2009 2010 2011 2012 2013 FY14proj FY15projAssociate Memberships 2 3 2 2 2 2 3 2 2 3Other Revenue Sources 19 16 32 18 17 5 5 5 5 6Retail Driven Events 5 4 7 7 6 6 6 6 6 7Community Events 6 7 7 7 8 10 10 10 10 10Membership Advocacy Events 14 13 10 9 7 6 6 9 10 10Marketing Publications Produced 16 17 16 18 12 22 26 26 27 27Newsletters 45 32 26 12 8 6 12 12 12 12Grants Awarded 5 3 0 0 0 1 1 1 1 1Sponsorship (New) 0 0 0 0 0 6 9 8 10 10Other Promotions (New) 0 0 0 0 0 85 86 93 97 99
0
20
40
60
80
100
120
Program Measurements Downtown Holland Principal Shopping District
Community & Neighborhood Services
0
50
100
150
200
250
300
350
400
450
500
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Trees Planted and Removed Forestry
Removed
Planted by Contract
Planted by Forestry Crew
Trees 80%
Tulip Planting 4%
Equipment Maintenance 0%
Misc 11%
Compost 4%
Snow Plowing 2%
FORESTRY ALLOCATION PARKS DIVISION
0 50 100 150 200 250 300
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
BURIALS BY CEMETERY CEMETERY DIVISION
Graafschap
Pilgrim Home
Cash Daily
Credit Card Seasonal
Cash Seasonal
Kollen Park Boat Launch April 2013 - October 2013
33.92% 42.73%
3.07% 20.27%
Credit Card Daily
$161.00
$1,106.00
$1,428.00
$1,134.00
$812.00
$357.00
$42.00 $35.00
$3,703.00
$5,138.00
$3,584.00
$1,624.00
$525.00
$112.00
$0.00
$1,000.00
$2,000.00
$3,000.00
$4,000.00
$5,000.00
$6,000.00
April May June July August September October
Kollen Park Boat Launch April 2013 - October 2013
Cash
Credit Card
37% Cash
63% Credit Card
Kollen Park Boat Launch March 2013 - October 2013
542
923
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
20000
2005 2006 2007 2008 2009 2010 2011 2012 2013 proj. 2014
Do
lla
rs
Years
DeGraaf Nature Center Nature Store Sales - Gross
0
1000
2000
3000
4000
5000
6000
7000
8000
2005 2006 2007 2008 2009 2010 2011 2012 2013 proj. 2014
Pa
rtic
ipa
nt
Nu
mb
ers
Years
DeGraaf Nature Center Public Program Attendance
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
2005 2006 2007 2008 2009 2010 2011 2012 2013 proj. 2014
Stu
de
nt
nu
mb
ers
Years
DeGraaf Nature Center School Attendance/Public and Private
0
10000
20000
30000
40000
50000
60000
70000
80000
90000
100000
2005 2006 2007 2008 2009 2010 2011 2012 2013 proj.2014
Do
lla
rs
Years
DeGraaf Nature Center Total Annual Revenue
0
50
100
150
200
250
300
350
400C
ivic
Cen
ter's
Ent
ire F
acili
tyR
enta
l Dat
es
Civ
ic C
ente
r's E
xhib
ition
Roo
m O
nly
Ren
tal D
ates
Civ
ic C
ente
r's G
ymna
sium
Onl
y R
enta
l Dat
es
323
39
384
295
41
381
318
43
336
315
52
350
314
50
351
325
45
385
325
45
385
Civic Center UsageDepartment of Parks, Recreation & Transportation
'2009 Actual
'2010 Actual
'2011 Actual
'2012 Actual
'2013 Actual
'2014 Projected
'2015 Projected
0
10000
20000
30000
40000
50000
60000
70000
Civ
ic C
ente
r Rev
enue
$61,
173
$60,
620
$50,
627
$48,
716
$57,
910
$57,
900
$57,
900
Civic Center Revenue BreakdownDepartment of Parks, Recreation & Transportation
'2009 Actual
'2010 Actual
'2011 Actual
'2012 Actual
'2013 Actual
'2014 Projected
'2015 Projected
0
200
400
600
800
1000
1200
1400
1600
8th
St.
Mkt
.C
hef S
erie
s D
ates
8th
St.
Mkt
.K
ids
Day
s D
ates
8th
St.
Mkt
.S
easo
nal S
peci
al E
vent
s
8th
St.
Mkt
. R
enta
lH
eld
in T
ande
m w
ith M
kt.
Dat
es
8th
St.
Mkt
. R
enta
l Dat
es(In
clud
es M
kt. D
ates
)
Farm
er's
Mar
ket
Day
s of
Ope
ratio
n
Farm
er's
Mar
ket
Tota
l Dai
ly V
endo
rs fo
rC
alen
dar Y
ear
Farm
ers
Mar
ket
Tota
l Sea
sona
l Ven
dors
for
Cal
enda
r Yea
r
Ker
stm
arkt
(Tan
dem
with
Mkt
. Dat
es)
L. A
. U. P
. Fes
tival
Tulip
Tim
e
18
13
3
1
84
60
1276
80
7
2
9
17
13
2
1
85
60
1437
80
8
2
9
16
13
2
1
88
58
1530
80
8
2
9
16
12
2
1
90
58
1563
80
8
2
12
17
13
2
1
93
60
1580
80
8
2
13
17
13
2
1
93
60
1565
80
8
2
13
17
13
2
1
93
60
1565
80
8
2
13
8th Street Marketplace UsageDepartment of Parks, Recreation & Transportation
'2009 Actual
'2010 Actual
'2011 Actual
'2012 Actual
'2013 Actual
'2014 Projected
'2015 Projected
1 Day Non-Revenue Producing Events
* Parade of Lights* Fire Prevention Parade* Ride of Silence* St. Patrick's Day Parade* Labor Day Truck Parade* Memorial Day Parade
0
10000
20000
30000
40000
50000
60000
70000
8th
St.
Mkt
.R
enta
l Rev
enue
Dou
ble
Up
Buck
s
EBT
Pro
gram
Farm
er's
Mar
ket
Day
s of
Ope
ratio
n
Frm
. Mkt
.V
endo
r Sta
lls R
even
ue
$12,
785
60
$57,
849
$8,5
65
60
$60,
832
$13,
305
58
$66,
789
$16,
792
$16,
040
$22,
425
58
$68,
957
$16,
418
$19,
950
$29,
879
60
$68,
785
$17,
000
$20,
000
$29,
900
60
$68,
800
$17,
000
$20,
000
$29,
900
60
$68,
800
8th Street Marketplace Revenue BreakdownDepartment of Parks, Recreation & Transportation
'2009 Actual
'2010 Actual
'2011 Actual
'2012 Actual
'2013 Actual
'2014 Projected
'2015 Projected
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
20000 B
ouw
s Po
ol T
otal
(Jun
e)
Bouw
s Po
ol T
otal
(Jul
y)
Bouw
s Po
ol T
otal
(A
ugus
t)
Bou
ws
Pool
Tot
als
Bou
ws
Poo
l - A
dults
Bou
ws
Poo
l - C
hild
ren
Bou
ws
Poo
l - F
amilie
s(E
st. 5
/fam
ily)
Bou
ws
Poo
l - O
ther
5,53
4
4,54
5
3,56
0
9,04
7
1,52
0
5,73
0
1,14
8
649
4,28
6
7,86
4
4,81
9
16,9
69
1,90
8
7,74
6
6,79
0
525
3,47
5
10,8
76
2,87
3
17,3
07
3,20
0
11,0
26
2,52
3
558
5,83
9
10,2
40
2,71
1
18,7
90
5,47
8
1,46
5
290
11,5
57
4,66
1
6,30
0
2,79
7
15,0
51
2,27
0
848
4,86
0
5,78
0
17,7
00
5,50
0
1,50
0
4,90
0
5,80
0
17,7
00
5,50
0
1,50
0
4,90
0
5,80
0
Bouws Pool AttendanceDepartment of Parks, Recreation & Transportation
'2009 ActualParticipation Numbers'2010 ActualParticipation Numbers'2011 ActualParticipation Numbers'2012 ActualParticipation Numbers'2013 ActualParticipation Numbers'2014 Projected
10/18/2013 lal
Regular Admission, 56871, 79%
Hotel Packages, 0, 0%
Wedding & Facility Rentals,
5703, 8%
Free Residents, 9111, 13%
Windmill Island Gardens Daily Admissions 2013
Regular Admission
Hotel Packages
Wedding & Facility Rentals
Free Residents
10/24/13 lal 1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
81,967
76,931
73,906 75,983
64,969 63,994
54,624
57,458
54,299
48,987 48,741 48,944
40,485
44,137
41,253
45,016
49,798 50,013
44,492
56,871
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
Windmill Island Gardens Yearly Attendance 2013
1
10/24/2013 lal 2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
19,300
21,584
15,830
18,484 18,346
21,027
18,310
21,362
8,278
23,983
-
5,000
10,000
15,000
20,000
25,000
30,000
Windmill Island Gardens 10 Year Tulip Time Attendance
258 258 258266 266
259
242 242 242 242
5948 51
43 38 3521 19 16 1517 18
30 35 36
5440 45
35
11 14 16 1919
50 50 50 50
21 21 19 19 19
35 35 35 35 35 35 35
81 81 81
12 8 81 1 1 0 0 0 0
0
50
100
150
200
250
300
FY‐06 FY‐07 FY‐08 FY‐09 FY‐10 FY‐11 FY‐12 FY‐13 FY‐14 FY‐15
Telephones/Nextels/Fax Machines/Pagers/Pay Phones/Technology Services
Telephones Cell Cell‐City Subsidized Smart Phones‐City Subsidized Fax Pagers Pay Phones
218
242229 233 238 240 240 242
264278
0
50
100
150
200
250
300
FY‐05 FY‐06 FY‐07 FY‐08 FY‐09 FY‐10 FY‐11 FY‐12 FY‐13 FY‐14
Number of Desktop and Mobile ComputersTechnology Services
16
13
16
19
2426
44 45
48 49
0
10
20
30
40
50
60
FY‐06 FY‐07 FY‐08 FY‐09 FY‐10 FY‐11 FY‐12 FY‐13 FY‐14 FY‐15
Number of ServersTechnology Services
9289
77 78 77 77 77 75 75 75
0
10
20
30
40
50
60
70
80
90
100
FY‐06 FY‐07 FY‐08 FY‐09 FY‐10 FY‐11 FY‐12 FY‐13 FY‐14 FY‐15
Number of Print DevicesTechnology Services
1,701,324
169,016225,355
916,846
742,210
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
FY‐11 FY‐12 FY‐13 FY‐14 FY‐15
Website HitsTechnology Services
0
200
400
600
800
1000
1200
1400
1600
FY‐12 FY‐13 FY‐14 FY‐15
Number of Help Desk TicketsTechnology Services
0
20
40
60
80
100
120
140
FY‐10 FY‐11 FY‐12 FY‐13 FY‐14 FY‐15
Number of Surveillance CamerasTechnology Services
0
1000
2000
3000
4000
5000
6000
7000
2012‐2013 2013‐2014 2014‐2015
1833
6000
6500
3613
5489 5500
Online Video Hits
Youtube Vimeo
0
100
200
300
400
500
600
700
800
900
2012‐2013 2013‐2014 2014‐2015
72 72 72100
133 145
880 890 890Televised Programs
Government Meetings Staff Produced Producer Shows