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2011 NERAOC Conference Award Basics
Presented by Susan BowmanAwards Management Division
Office of Grants and Financial Management
National Institute of Food and Agriculture
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National Institute of Food and Agriculture
NIFA's unique mission is to advance knowledge for agriculture, the environment, human health and well-being, and communities by supporting research, education, and extension programs in the Land-Grant University System and other partner organizations.
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CAROL LANGGUTHDivision Director -2172
Phone: [email protected]
SUSAN BOWMANBranch Chief, Br. I - 2240
Phone: [email protected]
ADRIENE WOODINBranch Chief, Br. II - 2182
Phone: [email protected]
BEVERLY THOMPSONSecretary - 2183Phone: 401-4986
ROCHELLE MCCREATeam Leader, Team 1- 2160
Phone: [email protected]
DUANE ALPHSTeam Leader, Team 2 -2152
Phone: 401-4326 [email protected]
LASHAWN POWELLExaminer - 2125Phone: 401-1318
CHARLES HUNGERFORDSpecialist - 2119Phone: 401-5059
EUGENIA SPOHRERSpecialist - 2118Phone: 401-5058
BARBARA DODSONSpecialist - 2148Phone: 401-6342
BRUCE MERTZ Team Leader, Team 1 - 2174
Phone: [email protected]
SONDRA WATKINSTeam Leader, Team 2 - 2170
Phone: [email protected]
JANET SCHMIDT**Specialist - 2144Phone: 401-5951
SHYNIKA LOFTEN**Specialist - 2110Phone: 401-6031
LAQUITA PALMERSpecialist – 2117Phone: 401-5774
SHIRLEY SMITHSpecialist - 2133Phone: 401-5228
KENDRA ARRINGTON**Specialist - 2146Phone: 401-3669
Student Intern
GAIL MARTINSpecialist - 2131Phone: 401-0327
AWARDS MANAGEMENT DIVISION Revised 4/19/2011
Division Main Number: 202-401-4986
Linda Toppin - 2123Admin. AssistantPhone: 690-2563
RONALD DUNMORE Admin Assistant- - 2114
Phone:[email protected]
Examiner -Phone: 401-
JOSE BERNASpecialist - 2130Phone: 401-6509
KRISTIN ABERNATHYSpecialist- - 2142Phone: 401-6848
EULA JORDANLiaison-2140
Phone: [email protected]
SHAVON DICKERSONAdmin. Assistant - 2122Phone – 202-401-6437
RYAN WILLIAMSSpecialist - 2150Phone: 401-4314
Examiner – Phone:
VACANTAdmin. Assistant – 2116
Phone [email protected]
VACANTGrants and Agreement Spec.
Phone:[email protected]
ARNITA CROSS Staff Accountant - 2181
Phone: [email protected]
VACANTAdmin Assistant Phone: 401-4248
TAM-THAO NGUYENSpecialist - 2126Phone:690-2943
PATRICIA MYERSTeam Leader - 2244
Phone: [email protected]
TOWANA DESHAZO - 2162Team Leader Team 3
Phone: [email protected]
BRENDA BARNETTBranch Chief - 2246
Phone [email protected]
Selene GatesSpecialist - 2127
Phone: [email protected]
DIANE DUBARDSpecialist - 2129Phone: 401-0549
JHARANA SAHUGrants and Agreement Spec. –
2111Phone: 720-1253
STEPHANIE BRYANTExaminer - 2122Phone: 401-0187
Formula Grants Branch
TRACEY ROYSpecialist – 2121Phone 401-3681
JEFF JACOBSSpecialist – 2113Phone 690-5717
LISA GLANDERSpecialist - 2140Phone 401-1772
ALICIA SIMONSpecialist – 2112Phone 401-6104
THOMAS MASONSpecialist – 2115Phone 401-3482
DARLENE BROWNSpecialist – 2120Phone 401-4189
ADAM ANDERSONSpecialist - 2128Phone: 401-4185
AMD Org Chart
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AMD Feud
Game 1
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1. Name 3 reasons why funds would be withheld on an award.
• Missing or incomplete forms
• Budget details missing or not known at the time
• Late final technical report on a previous award
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2. How do I get a first time no cost extension (NCE) for awards under the R & R Terms and Conditions?• Project Director (PD) needs to request a
NCE from the Authorized Representative (AR).
• AR needs to notify NIFA within 10 days of the approval.
• Send notification to NIFA with the AR signature.
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3. Name 5 costs that are unallowable
• Entertainment costs, i.e. alcohol
• Incentives, i.e. cash, movie tickets etc.
• Promotional items, bags, key chains, cups, mugs, t-shirts, etc.
• Costs incurred after the expiration date
• Indirect costs charged as direct costs
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4. When are meals allowable?
• A meeting where providing lunch is necessary to maintain continuity of the meeting.
• A meeting is held at a remote site where attendees do not have access to dining facilities.
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5. When is a PD change required?
• PD is no longer affiliated with the institution
• PD is absent from the project for more than 3 consecutive months
• PD has a 25% or more reduction in time from the project
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6. For a PD transfer, what does the original institution need to submit to NIFA to transfer a grant to another entity?• Letter signed by the AR relinquishing the
grant
• Summary of progress to date/final technical report
• Financial Form 425
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AMD Feud
Game 2
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What information needs to be included on the budget narrative?• Salary information: funded work months for key
personnel and a brief statement of duties
• Itemized list and cost of equipment if required
• Materials and Supplies (general description)
• Travel details
• All Other Direct Costs (items and cost of items)
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What is needed for a 2nd NCE under the R&R Terms and Conditions?• A written request/justification to NIFA• The length of time required to complete the
project.
• Summary of progress to date.
• Estimate of funds remaining.
• Signature of AR and PD.
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What is needed for a PD change?
• Notification in writing of arrangements signed by the PD and AR.
• The new PD’s vita.
• The new PD’s Current and Pending support information.
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For a PD Transfer, what does the new institution need to submit to NIFA to receive a transferred award?• NIFA application forms through Grants.gov
• Current Research Information System (CRIS) Forms
• An updated curriculum vita.
• Project summary and statement of work
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What documentation is required for sub-contracts?• Budget and narrative
• Statement of work
• Letter of collaboration/intent signed by AR
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What information is in an RFA?
• Who’s eligible
• Funding restrictions
• Proposal due date
• Statutory limitations
• Specific program requirements
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AMD Feud
Game 3
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1. How will you know that your application has been received by NIFA?• You will receive an e-mail from grants.gov
upon successful submission.• You will receive an e-mail from NIFA after the
RFA closes.• You may phone the Proposal Services Team
(202) 401-5048.• You may e-mail [email protected].
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2. What are 4 things that happen when your application is received?
• Application goes through review process.
• Proposal may be recommended for funding.
• Additional information may be requested from program.
• Application is sent to AMD for administrative review and processing.
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3. List five pieces of information provided on the Award Face Sheet .• Award amount• Duration of the project• The specific provisions pertaining to your
award• Contact information• Award number
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4. List 4 ways to contact AMD.
• E-mail – ([email protected])
• Fax – (202-401-1804)
• Mail – (800 9th St, Washington, DC 20250)
• Phone 202-401-4968