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1 ICT 421 IT Professional Practice Semester 1, 2005
Presentations
Diana Adorno
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2 ICT 421 IT Professional Practice Semester 1, 2005
Agenda
• Unit Information
• Assignment
• Presentations
• Introduction to technical writing
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3 ICT 421 IT Professional Practice Semester 1, 2005
Unit Information
• Updated Unit Information document
• Assignment
• FTP site• ftp://ftp.it.murdoch.edu.au/pub/units/ict421
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4 ICT 421 IT Professional Practice Semester 1, 2005
Presentations
• What is a poor presenter
• What is a poor presentation?
• What is a good presentation?
• What is a good presenter
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5 ICT 421 IT Professional Practice Semester 1, 2005
Presentation skills
• Planning and organising
• Delivery or performance skills
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6 ICT 421 IT Professional Practice Semester 1, 2005
Planning and organising skills
• Develop clear objectives
• Analyse and understand the audience
• Collect relevant data, ideas, material
• Arrange the material in a sequence that is clear and matches the situation
• Select the best visual aids
• Arrange the room to suit your needs
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7 ICT 421 IT Professional Practice Semester 1, 2005
Delivery or performance skills
• Being comfortable and confident with a variety of audiences
• Using movement, gestures and other non-verbals
• Deliver effectively
• Handling questions and comments skilfully
• Rehearsing your presentation
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8 ICT 421 IT Professional Practice Semester 1, 2005
Activity
• Present yourself• Name• Title• Hobbies (secret skill)• Presenting experience• Areas to improve
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9 ICT 421 IT Professional Practice Semester 1, 2005
9 Steps
1. Audience Analysis2. Set objective3. Collect information4. Structure5. Visual aids6. Read from audience perspective7. Rehearsal8. Do it9. Review
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10 ICT 421 IT Professional Practice Semester 1, 2005
Presentation marking guide
• Come up with a marking guide for a presentation
• Compare with your neighbour
• Choose the top 3 items
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11 ICT 421 IT Professional Practice Semester 1, 2005
Present
• Present those top 3 items
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12 ICT 421 IT Professional Practice Semester 1, 2005
What can go wrong?
• What is the worst thing that could happen in your presentation?
• What would you do about it?
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13 ICT 421 IT Professional Practice Semester 1, 2005
9 Steps
1. Audience Analysis2. Set objective3. Collect information4. Structure5. Visual aids6. Read from audience perspective7. Rehearsal8. Do it9. Review
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14 ICT 421 IT Professional Practice Semester 1, 2005
Audience Analysis
• Who is the audience
• Their style – your style• Direct• Analytical• Social• Political• Shy/ Introvert• Extrovert/ Knows your subject
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15 ICT 421 IT Professional Practice Semester 1, 2005
Audience Analysis
• What do they want to know• What will they do with the information• What will influence/impress them• How much do they want to know• How much do they already know• Are they conservative or innovative• What ideas, feelings, experiences do we have in common• Are there things that should not be said• Are there key words• Etc.
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16 ICT 421 IT Professional Practice Semester 1, 2005
Sourcing information
• Where can you find information about your audience?
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17 ICT 421 IT Professional Practice Semester 1, 2005
Set objective
• Set the objective of your presentation
• Should be:• Practical• Sensible• Attainable
• Example• Get a decision on a proposal (go ahead?)• Inform of a new idea – request for funding
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18 ICT 421 IT Professional Practice Semester 1, 2005
Collect information
• Internet• Journals• Annual reports• Personal Assistants• Other colleagues, associates• Competitor analysis• Physical appearance (staff, office)• Corporate/ Organisation image (printed material)• Customers, clients
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19 ICT 421 IT Professional Practice Semester 1, 2005
Structure
• Impromptu talks• Say it structure
• Say what you are going to say• Say it• Say what you said
• Short presentation• Subject• Agenda• Body• Summary• Conclusion
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20 ICT 421 IT Professional Practice Semester 1, 2005
Structure: Informative
• Opening remarks
• Creative opening
• Subject
• Agenda item 1, 2, 3
• Lead into Body 1, 2, 3
• Summary 1, 2, 3
• Conclusion
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21 ICT 421 IT Professional Practice Semester 1, 2005
Structure: Persuasive
• Opening remarks
• Creative opening
• Recommendations
• Agenda item 1, 2, 3
• Lead into Body 1, 2, 3
• Summary 1, 2, 3
• Restate recommendation, ask for approval, benefits for an early ‘yes’
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22 ICT 421 IT Professional Practice Semester 1, 2005
Order of preparation
• Subject/ Topic/ Recommendation
• Conclusion/ Main point/ Recommendation
• Agenda
• Body
• Summary
• Opening
• Transitions
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23 ICT 421 IT Professional Practice Semester 1, 2005
Openings/ Closing
• Opening• Acknowledge that everyone is present• Welcome• Purpose• Admin• Check that all can see the visual aids
• Closing• Summarize what took place• Summarize any key conclusions• Thank participants for their time• Acknowledge success if appropriate
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24 ICT 421 IT Professional Practice Semester 1, 2005
Creative openings
• Relevant anecdote• Analogy or example• Strong quote• Get the audience to do something• Ask the audience a question• Use an imaginary situation• Use a real, dramatic or humorous situation• Refer to a topical or current event• A controversial opening (quickly clarified)
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25 ICT 421 IT Professional Practice Semester 1, 2005
Visual aids
• Why use them?• To help the audience remember• To add interest• To save time• Add emphasis and clarity• To help you stay organised• To help your audience stay organised• To provide another area of focus and attention• Help a nervous presenter
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26 ICT 421 IT Professional Practice Semester 1, 2005
Types of visual aids
• Powerpoint
• Overheads
• Handouts
• Physical objects
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27 ICT 421 IT Professional Practice Semester 1, 2005
Common mistakes
• What are the common mistakes?
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28 ICT 421 IT Professional Practice Semester 1, 2005
Style Tips
• Use of images • only when appropriate
• Use clipart sparingly, if at all• Google image library is a good source.• www.google.com.au - click ‘Images’ tab
• Build up complex diagrams• Though not too slowly
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29 ICT 421 IT Professional Practice Semester 1, 2005
Example diagram build up
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30 ICT 421 IT Professional Practice Semester 1, 2005
Specific Evaluation Questions
Broad Evaluation Questions
Evaluation Framework
Innovation/project
Evaluation Matrix
Participants
Stakeholders
Sources of Data
Analyse and Interpret Data
Choose Techniques
Devise 'Instruments'
Generate Data
Reflection and Review
A Model for Evaluation of Learning
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31 ICT 421 IT Professional Practice Semester 1, 2005
A Model for Evaluation of Learning
Specific Evaluation Questions
Broad Evaluation Questions
Evaluation Framework
Innovation/project
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32 ICT 421 IT Professional Practice Semester 1, 2005
A Model for Evaluation of Learning
Specific Evaluation Questions
Broad Evaluation Questions
Evaluation Framework
Innovation/project
Evaluation Matrix
Participants
Stakeholders
Sources of Data
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33 ICT 421 IT Professional Practice Semester 1, 2005
Specific Evaluation Questions
Broad Evaluation Questions
Evaluation Framework
Innovation/project
Evaluation Matrix
Participants
Stakeholders
Sources of Data
Analyse and Interpret Data
Choose Techniques
Devise 'Instruments'
Generate Data
Reflection and Review
A Model for Evaluation of Learning
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34 ICT 421 IT Professional Practice Semester 1, 2005
Diagrams
• Alternative way to handle complex diagrams• Use banding• Ensure that the audience has a copy so they
can follow it
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35 ICT 421 IT Professional Practice Semester 1, 2005
Specific Evaluation Questions
BroadEvaluation Questions
Evaluation Framework
Innovation/project
Evaluation Matrix
Participants
Stakeholders
Sources of Data
Analyse and Interpret Data
Choose Techniques
Devise 'Instruments'
Generate Data
Reflection and Review
A Model for Evaluation of Learning
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36 ICT 421 IT Professional Practice Semester 1, 2005
Drawing tips
• Use a sans serif font inside shapes
• Line up shapes• For different size shapes,
line up the tops or outer edges
• Control the angle of the lines – make them 90 or 45 degrees (Shift + drag)
• Consider the contrast of the fill colour to the content
• Use the nudge feature for micro-adjustments
Ok Better
Ok Better
BetterOk
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37 ICT 421 IT Professional Practice Semester 1, 2005
Read from audience perspective
• Ask why the would care about the material
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38 ICT 421 IT Professional Practice Semester 1, 2005
Rehearsal
• Prepare your material
• Language
• Body language
• Movement
• Voice
• Management of the visual aids
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39 ICT 421 IT Professional Practice Semester 1, 2005
Do it
• Marking guide
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40 ICT 421 IT Professional Practice Semester 1, 2005
Review
• What can you learn from that experience
• Work out from your last presentation what you can improve this time.
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41 ICT 421 IT Professional Practice Semester 1, 2005
Presentation marking criteria
• On time – 20 minutes
• Overheads• Legible• Good title/opening• Synopsis included• Clear background• Simple slide transition• Spell-checked
• Structure• Meets requirements listed in
assignment instructions• Content organisation
• Style• Voice volume• Eye contact• Face audience
• Content• Knowledge of subject• Appropriate depth