1E-1. Public Posting – 15 Day Notification Outside e-snaps – Projects Rejected or Reduced
1) On Friday, September 13, 2019, the CoC posted the FY19 Notice of Inclusion / Exclusion with
Project Scores and Placement on the Priority Listing via email to all project applicants and
posting to the CoC’s website (THHI.org).
This following evidence includes:
• Email to All Project Applicants – sent 9/13/19
• Website Posting – printed 9/13/19
• The FY19 Notice of Inclusion / Exclusion with Project Scores and Placement on the
Priority Listing - This notice states:
o The projects to be included and at what amounts
o Each project score
o No projects were excluded or reduced
2) On Tuesday, September 19, 2019 the CoC posted a CORRECTED FY19 Notice of Inclusion /
Exclusion with Project Scores and Placement on the Priority Listing via email to all project
applicants and posting to the CoC’s website (THHI.org). A correction was needed after an error
in a scoring formula was discovered.
This following evidence of the correction includes:
• Email to All Project Applicants – sent 9/17/19
• Website Posting – printed 9/17/19
• The CORRECTED FY19 Notice of Inclusion / Exclusion with Project Scores and Placement
on the Priority Listing - This notice states:
o The projects to be included and at what amounts
o Each project score
o No projects were excluded or reduced
1
Weikel, Lesa
From: Weikel, Lesa
Sent: Friday, September 13, 2019 12:05 PM
To: [email protected]; [email protected]; [email protected];
[email protected]; [email protected];
[email protected]; [email protected]; [email protected];
[email protected]; [email protected]; [email protected]; [email protected];
[email protected]; [email protected];
[email protected]; [email protected]; [email protected];
[email protected]; [email protected]; [email protected];
[email protected]; Allison L. Maldonado; [email protected]; [email protected]
Cc: Antoinette Hayes Triplett ([email protected]); Byrd, Antonio; Wynn, Ashley; Ramirez,
Andrea; Donovan, Erin; Ramos, Carrie; Santiago, Sergio; Mahabir-Best, Taryn; Johnson,
Kalen; James, Cathy
Subject: FY19 HUD CoC Program - Notice to Project Applicants - FY19 Project
Inclusion/Exclusion List with Project Scores and Project Priority Listing Placement
Attachments: FY19 Notice to Applicants - Project Inclusion-Exclusion List with Project Scores and
Priority Listing Placement.pdf
Importance: High
Good Afternoon Everyone!!!!!
Thank you for completing and submitting a new and/or renewal project(s) for the FY19 HUD CoC Program Competition.
The FY19 HUD-CoC Program Competition NOFA states that all project applicants must be notified, no later than 15 days
(September 15, 2019) before the FY19 application deadline (September 30,2019), of whether their project application(s)
“will be accepted and ranked on the CoC Priority Listing, rejected or reduced.”
The Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and collaborative applicant for the
Tampa/Hillsborough County CoC, hereby issues, on September 13, 2019, the attached Notice to Project Applicants –
FY19 Project Inclusion/Exclusion List with Project Scores and Project Priority Listing Placement
This notice is also posted on THHI’s website at https://thhi.org/2019-hud-coc-program-competition/.
THHI will send out a separate email outlining the next steps for all projects.
Respectfully,
Lesa Weikel Senior Program Manager Tampa Hillsborough Homeless Initiative
PO Box 1110
Tampa, FL 33601-1110
________________
P: (813) 223-6115
D: (813-274-6999
F: (813) 223-6178
1
Weikel, Lesa
From: Weikel, Lesa
Sent: Tuesday, September 17, 2019 12:56 PM
To: [email protected]; [email protected]; [email protected];
[email protected]; [email protected];
[email protected]; [email protected]; [email protected];
[email protected]; [email protected]; [email protected]; [email protected];
[email protected]; [email protected];
[email protected]; [email protected]; [email protected];
[email protected]; [email protected]; [email protected];
[email protected]; Allison L. Maldonado; [email protected]; [email protected]
Cc: Antoinette Hayes Triplett ([email protected]); Byrd, Antonio; Wynn, Ashley; Ramirez,
Andrea; Donovan, Erin; Ramos, Carrie; Santiago, Sergio; Mahabir-Best, Taryn; Johnson,
Kalen; James, Cathy
Subject: Correction - Notice to Project Applicants - Project Inclusion/Exclusion List with Project
Scores and Project Priority Listing Placement
Attachments: CORRECTED - FY19 Notice to Applicants - Project Inclusion-Exclusion List with Project
Scores-Priority List Placement.pdf
Good Afternoon Everyone,
A CORRECTED Notice to Project Applicants - Project Inclusion/Exclusion List with Project Scores and Project Priority
Listing Placement is being released today, 9/17/19, after an error in the Project Performance ScoreCard was found
related to the Match scoring criteria.
This correction affected the score of 1 project – HOME 3-PHAME. With this correction, the HOME3-PHAME project
moved up 1 position. This correction does not result in any movement of projects related to their Tier placement.
Respectfully,
Lesa Weikel Senior Program Manager Tampa Hillsborough Homeless Initiative
PO Box 1110
Tampa, FL 33601-1110
________________
P: (813) 223-6115
D: (813-274-6999
F: (813) 223-6178
W: THHI.org
Facebook: https://www.facebook.com/THHIorg
Twitter: https://www.twitter.com/THHIorg
9/17/2019 2019 HUD CoC Program Competition – THHI
https://thhi.org/2019-hud-coc-program-competition/ 1/3
2019 HUD CoC Program Competition
THHI’s 2019 Universal Request For Proposals (RFP) – FY 2019 HUD Continuum of Care
Program Competition – Addendum #1 – Tampa/Hillsborough County CoC’s New/Renewal
Application Process
Today, Friday, July 19, 2019, the Tampa Hillsborough Homeless Initiative (THHI), as the lead
agency and HUD Collaborative Applicant, is releasing the FY2019 – HUD-CoC Program
Competition Tampa/Hillsborough County CoC’s New/Renewal Application Process
Please carefully review the FY2019 – HUD-CoC Program Competition Tampa/Hillsborough
County CoC’s New/Renewal Application Process for all critical dates and requirements for
NEWSLETTER VOLUNTEER DONATE NOW
Search here..
9/17/2019 2019 HUD CoC Program Competition – THHI
https://thhi.org/2019-hud-coc-program-competition/ 2/3
all New and Renewal Projects for the FY2019 HUD CoC Program Competition.
A MANDATORY TECHNICAL ASSISTANCE Workshop for all HUD-CoC Program Project
Applicants (new and renewal) will be held on Thursday, July 25,2019 at 2:00 PM at THHI,
601 E. Kennedy Blvd., 24th Floor, Tampa, FL 33602. Please note that direct grantees as well
as sub-recipients of CoC Program-Funded Renewal Programs are required to attend this
meeting.
FY19 HUD CoC Competition Documents
(as referenced in the FY2019 – HUD-CoC Program Competition Tampa/Hillsborough
County CoC’s New/Renewal Application Process)
FY19 HUD CoC Competition – THHI Staff LiaisonsFY19 HUD CoC Competition – Application Submission ChecklistFY19 HUD CoC Competition – Performance Scorecard InstructionsFY19 HUD CoC Competition – Project Performance Scorecard – Google Form ExampleFY19 HUD CoC Competition – Canned CoC-APR (2018) – ExampleFY19 HUD CoC Competition – HIC – FL-501 for Project ScoringFY19 HUD CoC Competition – Entry Exit Report – NOFA 2019 TemplateFY19 HUD CoC Competition – Housing First/Low Barrier QuestionnaireFY19 HUD CoC Competition – Instructions for Finding Project’s eLOCCS Information GuideFY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings andCommittee Meetings (July 2018 -June 2019)
FY19 HUD CoC Competition: [Blank] CoC Consolidated Application – The Collaborative
Applicant must provide information about the CoC planning body, governance structure,
overall performance, and the strategic planning process. The Consolidated Application is
scored and will determine the order in which CoCs are funded.
FY19 – Notice of Inclusion/Exclusion to Project Applicants
The FY19 HUD-CoC Program Competition NOFA states that all project applicants must be
noti�ed no later than 15 days before the FY19 application deadline (September 30, 2019) of
9/17/2019 2019 HUD CoC Program Competition – THHI
https://thhi.org/2019-hud-coc-program-competition/ 3/3
THHI Privacy Policy | UNITY Privacy Policy | THHI Careers
whether their project application(s) “will be accepted and ranked on the CoC Priority Listing,
rejected or reduced.”
The Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and collaborative
applicant for the Tampa/Hillsborough County CoC will post the FY19 Notice of
Inclusion/Exclusion by 4:00 PM on Friday, September 13, 2019.
The Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and collaborative
applicant for the Tampa/Hillsborough County CoC, hereby issues, on September 13, 2019,
the FY19 Notice to Project Applicants – Project Inclusion-Exclusion List with Project
Scores and Project Priority Listing Placement.
Correction – Notice to Project Applicants – Project Inclusion/Exclusion List with Project
Scores and Project Priority Listing Placement
A CORRECTED Notice to Project Applicants – Project Inclusion/Exclusion List with
Project Scores and Project Priority Listing Placement is being released today, 9/17/19,
after an error in the Project Performance ScoreCard was found related to the Match scoring
criteria.
This correction affected the score of 1 project – HOME 3-PHAME. With this correction, the
HOME3-PHAME project moved up 1 position. This correction does not result in any
movement of projects related to their Tier placement.
Tampa Hillsborough Homeless Initiative © 2017. ALL RIGHTS RESERVED.
1E-1. – Public Posting – 30-Day Local Competition Deadline
• Email to All Project Applicants on 7/19/19
• Website Posting on 7/19/19
• FY2019 HUD CoC Program Competition – Tampa/Hillsborough County CoC New/Renewal Application Process Instructions – included with 7/19/19 posting
1
Weikel, Lesa
From: Weikel, Lesa
Sent: Friday, July 19, 2019 3:23 PM
To: '[email protected]'; '[email protected]'; '[email protected]';
'[email protected]'; '[email protected]';
'[email protected]'; '[email protected]'; '[email protected]';
'[email protected]'; '[email protected]'; '[email protected]';
'[email protected]'; '[email protected]';
'[email protected]'; '[email protected]';
'[email protected]'; '[email protected]'; '[email protected]';
'[email protected]'; '[email protected]';
'[email protected]'; '[email protected]'
Cc: Antoinette Hayes Triplett ([email protected]); Byrd, Antonio; Wynn, Ashley; Ramirez,
Andrea; Donovan, Erin; Ramos, Carrie; Mahabir-Best, Taryn; Santiago, Sergio; James,
Cathy
Subject: FY 2019 HUD Continuum of Care Program Competition – Tampa/Hillsborough County
CoC’s New/Renewal Application Process
Attachments: FY2019 - HUD-CoC Program Competition - New and Renewal Application Process
Instructions - FINAL.pdf; FY19 HUD CoC Competition - THHI Staff Liaisons.pdf
Importance: High
Good Afternoon Everyone,
As most of you know, HUD released their FY2019 CoC Program Competition NOFA on Wednesday, July 3, 2019. Today,
Friday, July 19, 2019, the Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and HUD Collaborative
Applicant, is releasing the FY2019 – HUD-CoC Program Competition - Tampa/Hillsborough County CoC’s New/Renewal
Application Process.
You are receiving this email because your agency has at least 1 project (new or renewal) that is eligible to be included in
our CoC’s FY2019 HUD CoC Program Competition Application. If you are not the right person at your agency for this
process, please forward as needed to ensure the appropriate staff at your agency has all the necessary information.
Please carefully review the attached FY2019 – HUD-CoC Program Competition Tampa/Hillsborough County CoC’s
New/Renewal Application Process for all critical dates and requirements for all New and Renewal Projects for the
FY2019 HUD CoC Program Competition.
A MANDATORY TECHNICAL ASSISTANCE Workshop for all HUD-CoC Program Project Applicants (new and renewal) will
be held on Thursday, July 25, 2019 at 2:00 PM at THHI, 601 E. Kennedy Blvd., 24th Floor, Tampa, FL 33602. Please note
that direct grantees as well as sub-recipients of CoC Program-Funded Renewal Programs are required to attend this
meeting.
FY19 HUD CoC Competition Documents - as referenced in the FY2019 – HUD-CoC Program Competition
Tampa/Hillsborough County CoC’s New/Renewal Application Process have been posted on THHI’s website at
http://thhi.org/2019-hud-coc-program-competition.
• FY19 HUD CoC Competition – THHI Staff Liaisons (also attached)
• FY19 HUD CoC Competition – Application Submission Checklist
2
• FY19 HUD CoC Competition – Performance Scorecard Instructions
• FY19 HUD CoC Competition - Project Performance Scorecard - Google Form Example
• FY19 HUD CoC Competition - Canned CoC-APR (2018) – Example
• FY19 HUD CoC Competition - HIC – FL-501 for Project Scoring
• FY19 HUD CoC Competition - Entry Exit Report - NOFA 2019 Template
• FY19 HUD CoC Competition - Housing First/Low Barrier Questionnaire
• FY19 HUD CoC Competition - Instructions for Finding Project’s eLOCCS Information Guide
• FY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings and Committee Meetings
(July 2018 -June 2019)
If you have any questions, please contact your assigned staff liaison list on the THHI staff liaisons document.
Respectfully,
Lesa Weikel Senior Program Manager Tampa Hillsborough Homeless Initiative
PO Box 1110
Tampa, FL 33601-1110
________________
P: (813) 223-6115
D: (813-274-6999
F: (813) 223-6178
W: THHI.org
Facebook: https://www.facebook.com/THHIorg
Twitter: https://www.twitter.com/THHIorg
The information transmitted is intended only for the named person or entity only. This message may contain confidential, proprietary or
legally privileged material. If you have received this message in error please contact the sender, and delete all affiliations with the e-mail
immediately. Any review, use, disclose, distribution or other use of this e-mail is prohibited.
8/27/2019 2019 HUD CoC Program Competition – THHI
https://thhi.org/2019-hud-coc-program-competition/ 1/3
2019 HUD CoC Program Competition
THHI’s 2019 Universal Request For Proposals (RFP) – FY 2019 HUD Continuum of Care
Program Competition – Addendum #1 – Tampa/Hillsborough County CoC’s New/Renewal
Application Process
Today, Friday, July 19, 2019, the Tampa Hillsborough Homeless Initiative (THHI), as the lead
agency and HUD Collaborative Applicant, is releasing the FY2019 – HUD-CoC Program
Competition Tampa/Hillsborough County CoC’s New/Renewal Application Process
Please carefully review the FY2019 – HUD-CoC Program Competition Tampa/Hillsborough
County CoC’s New/Renewal Application Process for all critical dates and requirements for
NEWSLETTER VOLUNTEER DONATE NOW
Search here..
8/27/2019 2019 HUD CoC Program Competition – THHI
https://thhi.org/2019-hud-coc-program-competition/ 2/3
all New and Renewal Projects for the FY2019 HUD CoC Program Competition.
A MANDATORY TECHNICAL ASSISTANCE Workshop for all HUD-CoC Program Project
Applicants (new and renewal) will be held on Thursday, July 25,2019 at 2:00 PM at THHI,
601 E. Kennedy Blvd., 24th Floor, Tampa, FL 33602. Please note that direct grantees as well
as sub-recipients of CoC Program-Funded Renewal Programs are required to attend this
meeting.
FY19 HUD CoC Competition Documents
(as referenced in the FY2019 – HUD-CoC Program Competition Tampa/Hillsborough
County CoC’s New/Renewal Application Process)
FY19 HUD CoC Competition – THHI Staff LiaisonsFY19 HUD CoC Competition – Application Submission ChecklistFY19 HUD CoC Competition – Performance Scorecard InstructionsFY19 HUD CoC Competition – Project Performance Scorecard – Google Form ExampleFY19 HUD CoC Competition – Canned CoC-APR (2018) – ExampleFY19 HUD CoC Competition – HIC – FL-501 for Project ScoringFY19 HUD CoC Competition – Entry Exit Report – NOFA 2019 TemplateFY19 HUD CoC Competition – Housing First/Low Barrier QuestionnaireFY19 HUD CoC Competition – Instructions for Finding Project’s eLOCCS Information GuideFY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings andCommittee Meetings (July 2018 -June 2019)
FY19 – Notice of Inclusion/Exclusion to Project Applicants
The FY19 HUD-CoC Program Competition NOFA states that all project applicants must be
noti�ed no later than 15 days before the FY19 application deadline (September 30, 2019) of
whether their project application(s) “will be accepted and ranked on the CoC Priority Listing,
rejected or reduced.”
The Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and collaborative
applicant for the Tampa/Hillsborough County CoC will post the FY19 Notice of
Inclusion/Exclusion by 4:00 PM on Friday, September 13, 2019.
8/27/2019 2019 HUD CoC Program Competition – THHI
https://thhi.org/2019-hud-coc-program-competition/ 3/3
THHI Privacy Policy | UNITY Privacy Policy | THHI Careers
Tampa Hillsborough Homeless Initiative © 2017. ALL RIGHTS RESERVED.
Tampa Hillsborough Homeless Initiative (THHI)
Continuum of Care Lead Agency
2019 Universal Request For Proposals (RFP)
FY 2019 HUD Continuum of Care Program Competition – Addendum #1
Tampa/Hillsborough County CoC’s New/Renewal Application Process
FRIDAY, JULY 19, 2019
New and Renewal Project Application Submission to CoC Deadline:
3:00 PM, FRIDAY, AUGUST 30, 2019
Complete CoC Consolidated Application Submission Due to HUD –
Submitted by THHI:
8:00 PM, MONDAY, SEPTEMBER 30, 2019
Tampa Hillsborough Homeless Initiative
601 East Kennedy, 24th Floor
Tampa, Florida 33602
www.THHI.org
FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process
Page 2 of 20
UPDATED – 7/19/19
Tampa Hillsborough Homeless Initiative (THHI)
Continuum of Care Lead Agency
2019 Universal Request For Proposals (RFP)
FY 2019 HUD Continuum of Care Program Competition – Addendum #1
Tampa/Hillsborough County CoC’s New/Renewal Application Process
Friday, July 19, 2019
As indicated in the original THHI 2019 Universal RFP Document (March 26, 2019), additional
information, timeline and processes would be provided specific to the FY 2019 HUD-CoC Program
Competition once the NOFA was released by HUD. HUD released the FY 2019 HUD-CoC Program
Competition NOFA on July 3, 2019. All HUD documents related to the FY 2019 HUD-CoC Program
Competition can be accessed on HUD’s FY 2019 Continuum of Care (CoC) Program Competition: Funding
Availability webpage at:
https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-
competition/#nofa-and-notices
This addendum is not intended to cover all items as specified in HUD’s NOFA, but rather to establish
the Tampa/Hillsborough County Continuum of Care’s local process based on HUD’s NOFA
requirements. Therefore, project applicants – both those that are direct grantees and those that are
sub-recipients to THHI, MUST read the NOFA to fully understand all elements of the overall Application
process, as well as those specific to project applications.
FUNDING AVAILABLE Approximately $2.3 billion is available in this FY 2019 CoC Program Competition CoC (HUD FY19 NOFA),
including up to $50 million available for Domestic Violence (DV) Bonus projects, described in Section
III.C.3.h of the HUD FY19 NOFA NOFA. HUD may add to the total amount with available funds that have
been carried over or recaptured from previous fiscal years. All requirements in the FY 2019 application
process, including requirements for the entire CoC Consolidated Application and the total amount of
funds available, are included in HUD FY19 NOFA.
HUD will continue to require Collaborative Applicants to rank all projects, except CoC planning and
Unified Funding Agency (UFA) Costs in two tiers as described in Sections II.B.10.a and b of the HUD FY19
NOFA.
a. Tier 1: Tier 1 is equal to 100 percent of the combined Annual Renewal Amounts for all projects
eligible for renewal for the first time plus 94 percent of the combined Annual Renewal Amounts
for all other projects eligible for renewal.
FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process
Page 3 of 20
UPDATED – 7/19/19
b. Tier 2: Tier 2 is the difference between Tier 1 and the CoC’s ARD plus any amount available for
CoC Bonus projects (not including amounts available for DV Bonus projects) and before
adjustments are made to permanent housing leasing, operating, and rental assistance budget
line items based on changes to Fair Market Rent (FMR) as described in Section III.K of this NOFA.
Estimated funding available for the Tampa/Hillsborough County Continuum of Care in HUD’s FY 2019
CoC Program Competition is as follows:
Estimated Annual Renewal Demand (ARD) $ 6,136,796.00
Tier 1
Annual Renewal Amount (ARA) of First Time Renewals + 94% of Remaining
Annual Renewal Demand (ARD)
ARA of First Renewal Total $ 582,397.00
Remaining ARD (ARD minus First Renewal ARA Total) $ 5,554,399.00
94% of Remaining ARD $ 5,221,135.06
Tier 1 Total = ARA of First Time Renewals + 94% of
Remaining ARA $ 5,803,532.06
Tier 2
ARD minus Tier 1 + CoC Bonus (not including DV Bonus)
Remaining of ARD $ 333,263.94
CoC Bonus Project $ 370,913.00
Total Tier 2 $ 704,176.94
Tier 1 + Tier 2 Total $ 6,507,709.00
DV Bonus Project(s) $741,825.00
(Note: While the amount of DV Bonus projects funding available is not included in HUD’s Tier
amounts, the project(s) are still expected to be ranked and can fall into either Tier 1 or 2. Please refer
to the NOFA for additional information.)
CoC Planning Amount $222,548.00 (Note: only eligible for the Collaborative Applicant/CoC Lead; is excluded by HUD from the scoring
and ranking process)
Total Available for the Tampa/Hillsborough County CoC in
HUD’s FY1 CoC Program Competition $ 7,472,082.00
All numbers above are as published by HUD in their “FY 2019 CoC Program Competition Estimated ARD
Report” (https://www.hudexchange.info/resource/5845/fy-2019-coc-program-competition-estimated-
ard-report/) which “provides the Preliminary Pro Rata Need (PPRN), Estimated ARD, Tier 1, CoC Bonus,
Domestic Violence (DV) Bonus, and CoC Planning amounts for each CoC listed.
FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process
Page 4 of 20
UPDATED – 7/19/19
CRITICAL DATES AND DEADLINES
FY19 CoC Program Competition
Timeline and Critical Dates Day Date Time
HUD Released the FY19 CoC Program Competition NOFA Wednesday 7/3/19 N/A
HUD Opens Esnaps Access WEEK OF JULY 8, 2019
THHI releases the Tampa/Hillsborough County CoC 2019
Universal RFP Addendum for the 2019 CoC Program
Competition
Friday 07/19/2019
MANDATORY Workshop for all CoC project Applicants
(renewal and new projects) Thursday 07/25/2019 2:00 PM
Deadline for all Project Applications (renewal and new) to
be submitted to the CoC
(no later than 30 days before the application deadline)
Friday 08/30/2019 3:00 PM
CoC Ranking and Review Committee Completes Project
Application Scoring Wednesday 09/04/2019 10:00 AM
THHI Application Review Board Completes CoC Priority
Listing based on Application Scoring Tuesday 09/10/2019 12:00 PM
CoC Project Priority Listing Presented to THHI Board of
Directors Thursday 09/12/2019 4:00 PM
CoC Notification to Project Applicants - Written
Notification to All Project Applicants whether their project
application(s) will be accepted and ranked, rejected or
reduced on the CoC Priority Listing
(no later than 15 days before the application deadline)
Friday 09/13/2019 4:00 PM
Post Complete Application to THHI Website
(at least 2 days prior to submission) Friday 09/27/2019 8:00 PM
HUD FY19 CoC NOFA Submission Deadline Monday 09/30/2019 8:00 PM
Note: Labor Day Holiday is Monday, September 2
TECHNICAL ASSISTANCE The following technical assistance is available to assist in completing/submitting New and Renewal
Project application for the FY 2019 HUD-CoC Program Competition:
1) MANDATORY TA Workshop for all HUD-CoC Program Project Applicants (new and renewal) will
be held on Thursday, August 25, 2019 at 2:00 p.m. at THHI, 601 E. Kennedy Blvd., 24th Floor,
Tampa, FL 33602. Please note that direct grantees as well as sub-recipients of CoC-Funded
Renewal Programs are required to attend this meeting.
FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process
Page 5 of 20
UPDATED – 7/19/19
2) THHI Staff Liaison
All CoC-Renewal Applicants will have a THHI Staff Liaison assigned to them (see attached Staff
Liaison List document) that will be able to assist in answering questions related to the renewal
application submission and who will provide a review of your project’s application.
All-CoC-Renewal Applicants will be required to add their THHI Staff Liaison as a registrant in the
e-snaps system, at least during the CoC Program Competition period, to make the project
application review process more efficient by cutting down on wait time between
communications.
3) HUD FY19 NOFA Resources
The HUD FY 2019 Continuum of Care (CoC) Program Competition: Funding Availability webpage
includes the following NOFA resources:
• FY 2019 CoC Program Finding of No Significant Impact (FONSI)
• FY 2019 CoC Program NOFA
• CoC Program Collaborative Applicant Registration Notice
• CoC Program Unified Funding Agency (UFA) Registration Notice
• CoC Program High Performing Community (HPC) Registration Notice
• FY 2019 Continuums of Care Names and Numbers
• FY 2019 Geographic Codes
• FY 2019 Geo Codes and Preliminary Pro Rata Need Amounts
• FY 2019 CoC Program Competition Estimated ARD Report
All documents listed above are available on HUD’s e-snaps: CoC Program Applications and
Grants Management System - FY 2019 Continuum of Care (CoC) Program Competition: Funding
Availability page which can be found at https://www.hudexchange.info/programs/e-snaps/fy-
2019-coc-program-nofa-coc-program-competition/#application-supporting-documents
New and Renewal Project Applicants should read the FY 2019 CoC Program Competition NOFA
in its entirety to gain a comprehensive understanding of all requirements and components. It
is also necessary to read the CoC Program Interim Rule to ensure compliance with CoC
Program requirements.
The overall CoC score, which is a primary factor in both HUD’s process of scoring Tier 2 and new
projects, is based on a complex scoring formula. How the overall CoC Application score is determined
in detailed in HUD’s NOFA.
4) HUD FY19 e-snaps Specific Resources for the CoC Program Competition
The electronic grants management system used by HUD’s Office of Special Needs Assistance
Programs (SNAPS) is known as e-snaps. HUD has posted the following guides related to
completing the CoC Submission Requirements using e-snaps.
• Updating CoC and Project Applicant Information - Resources for updating Applicant
Profiles, intended for organizations with funding, those that intend to apply for funding,
and Collaborative Applicants.
FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process
Page 6 of 20
UPDATED – 7/19/19
• Registering the Continuum of Care (only for the CoC) - Resources for CoC Registration
and CoC Review, specifically for the Collaborative Applicant.
• Submitting the CoC Consolidated Application - Resources for Collaborative Applicants to
assist with the CoC Consolidated Application, which consists of the CoC Application and
the CoC Priority Listing.
• Submitting Applications for Project Funding - Resources for project applicant
organizations who intend to apply for project funding, including renewals, new projects,
CoC Planning funds, and UFA funds.
• How To: Technical Guides - Resources for all e-snaps users to assist with e-
snaps technical functions.
• Special Topics: Resources for specific application topics.
Project applicants should consult the “Submitting Applications for Project Funding” resource page for
more detailed resources for completing Project Applications, which can be found at:
https://www.hudexchange.info/programs/e-snaps/
5) CoC Program Resources (Overall Regulations, trainings and Resources)
HUD has information and resource material available via their Continuum of Care Program
webpage on the HUD Exchange that includes operation regulations, trainings and resources
related to 24 CFR part 578 (CoC Program Regulations), including:
• CoC Program Eligibility Requirements - including eligible program types and costs;
• CoC Program Laws, Regulations and Notices - Including McKinney-Vento and CoC
regulations;
• Other CoC training materials; and
• CoC FAQs
These resources can be found at https://www.hudexchange.info/programs/coc/ and all project
applicants are strongly encouraged to review these informational and resource materials.
HUD's HOMELESS POLICY AND PROGRAM PRIORITIES HUD’s FY 2019 CoC Program Competition Notice, Section II, outlines HUD’s Homeless Policy and
Program Priorities, including the following listed below. Please refer to HUD’s NOFA for more
information on each of the listed Policy and Program Priorities.
A. Policy Priorities
1. Ending homelessness for all persons.
2. Creating a systemic response to homelessness
3. Strategically allocating and using resources
4. Using an evidence-based approach
5. Increasing Employment
6. Providing flexibility for Housing First with Service participating requirements
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B. CoC Program Implementation. HUD highlights important information that applicants should
consider as they are preparing the FY 2019 CoC Application and project applications(s).
TAMPA/HILLSBOROUGH COUNTY CoC’s PRIORITIES
As the Collaborative Applicant and CoC Lead Agency for the Tampa/Hillsborough County CoC, THHI is
committed to making homelessness rare, brief and non-recurring. This requires THHI to continually
assess the community needs, available resources, and balance competing priorities of the overall system
to strategically align resources to the priorities and needs.
The Tampa/Hillsborough County CoC goals (aligned with the HOME, Together the Federal Strategic Plan
To Prevent And End Homelessness) have been presented, in draft form, to the Tampa/Hillsborough CoC
and community multiple times in the past several years and these goals continue to be the focus of the
CoC’s overall efforts.
The Tampa/Hillsborough County Continuum of Care Five Year Plan on Homelessness identified six (6)
goals to make homelessness rare, brief, and non-recurring among:
• Veterans
• Chronically Homelessness
• Unaccompanied Youth
• Families
• Unsheltered Homeless Persons, and
• Add at least 500 permanent, affordable housing units for persons emerging from
homelessness
In order to accomplish this, THHI must identify and select projects, based on a project’s:
• impact on improving system performance and performance measurements,
• performance data of existing projects, project type, cost effectiveness, past
monitoring/audits, and
• the community needs and vulnerabilities
Recognizing HUD’s obvious emphasis on Survivors of Domestic Violence (DV), THHI will also take into
account the level in which a project considers the needs and vulnerabilities of those with a history of
victimization such as domestic violence, sexual assault, criminal histories, and chronic homelessness and
how they are prioritized for housing and services.
REALLOCATION
As stated in THHI’s 2019 Universal RFP, the FY 2019 CoC Program Reallocation Policy is:
Reallocation of HUD CoC funding provides CoC’s with the opportunity to 1) reallocate excess
funding and 2) to move funding from low performing projects to new projects with the intent that
the new project(s) will be higher performing. Reallocation can be done either through voluntary
reallocation or through forced reallocation based on a CoC’s published reallocation process for low
performing projects. HUD examines and considers a CoC’s ratio of reallocation when scoring a
CoC’s Application, as it demonstrates to HUD that CoC’s are consistently evaluating the
effectiveness of the funding awarded to a CoC’s projects and working to ensure that all HUD CoC
funded projects are being used to effectively end homelessness.
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For the FY 2019 HUD CoC Cycle, the CoC will focus on voluntary reallocation, as described below:
• Excess Funding Awards – HUD CoC funded projects, including those where the agency is a
direct HUD recipient and/or a THHI Sub-recipient, should review their current renewal
amount compared to their actual expenses over the past 2 funded years. If a project has
not expended all funding awarded, that agency should consider the actual amount needed
to fulfill their grant outcomes, including serving the same number of clients/households
as well as units to determine what, if any amount, can be reallocated to a new CoC project.
• Low Performing Projects – CoC Projects that have consecutively been in Tier 2 based on
ranking and scoring of their projects should consider voluntarily reallocating their funding
in the FY 2019 funding competition. The funding decisions for projects in Tier 2 will always
fall to HUD, based on the criteria they established in the NOFA and are always at risk of a
decision by HUD to not renew. While HUD has not indicated they will consider a project’s
previous application project ranking when making their Tier 2 funding decisions, it is also
not outside the realm of possibility for HUD to do so as they continue to focus their funding
decisions on high performing projects.
Reallocated funding will be utilized for New Projects as allowable under HUD’s FY 2019 NOFA, with
any new project to be selected from new project proposals received as part of this RFP. An agency
that voluntarily chooses to provide funding for reallocation may submit a new project proposal
that will be considered for the reallocated funding, but is not guaranteed to be selected.
REALLOCATED FUNDING DETERMINATION
The 2019 Universal RFP required ALL CoC renewal projects to submit a Letter of Intent to Renew to THHI
by 3:00 P.M. on Friday, April 26, 2019 to include the amount of renewal funding they wanted to renew.
THHI received the required Letter of Intent to Renew from all projects and all projects indicated the
desire to renew their project for its full/allowable renewal amount. Therefore no reallocated funding
will be available for the FY19 HUD CoC Program Competition Application for our CoC.
ELIGIBLE PROJECTS for the Tampa/Hillsborough County CoC – NEW and
RENEWAL
New Projects:
The FY 2019 NOFA allows for CoC’s to apply for new funding and/or projects through reallocation,
CoC Bonus and Domestic Violence (DV) Bonus. Additionally, HUD’s NOFA allows for new projects to
be completely new projects, or an expansion of a project currently funded through the CoC Program
or expansion of a project not currently receiving CoC Program Funds. New projects can include an
expansion of an existing CoC or non-CoC Program funded project.
The following new project types, based on the type of funding (Reallocation, CoC Bonus and DV
Bonus), are eligible for submission as a new project:
New Projects Created Through Reallocation or CoC Bonus. New project applications may be created
through the reallocation process or as CoC bonus projects:
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(a) Permanent housing-permanent supportive housing (PH-PSH) projects that meet the
requirements of Dedicated PLUS as defined in Section III.C.3.f of this NOFA or where 100 percent
of the beds are dedicated to individuals and families experiencing chronic homelessness, as
defined in 24 CFR 578.3.
(b) CoCs may create new permanent housing-rapid rehousing (PH-RRH) projects that will serve
homeless individuals and families, including unaccompanied youth;
(c) Joint TH and PH-RRH component projects as defined in Section III.C.3.m of this NOFA to better
serve homeless individuals and families, including individuals or families fleeing or attempting to
flee domestic violence, dating violence, sexual assault, or stalking who meet the following criteria:
(i) residing in a place not meant for human habitation;
(ii) residing in an emergency shelter;
(iii) person meeting the criteria of paragraph (4) of the definition of homeless, including
persons fleeing or attempting to flee domestic violence, dating violence, sexual assault,
or stalking;
(iv) residing in a transitional housing project that is being eliminated; 29 of 84
(v) residing in transitional housing funded by a Joint TH and PH-RRH component project
as defined in Section III.C.3.m of this NOFA; or
(vi) receiving services from a VA-funded homeless assistance program and met one of the
above criteria at initial intake to the VA’s homeless assistance system.
(d) Dedicated HMIS project for the costs at 24 CFR 578.37(a)(2) that can only be carried out by the
HMIS Lead, which is the recipient or subrecipient of an HMIS grant, and that is listed on the HMIS
Lead form in the CoC Applicant Profile in esnaps.
(e) Supportive services only (SSO-CE) project to develop or operate a centralized or coordinated
assessment system.
New Projects for DV Bonus. New projects that want to be considered for the DV Bonus, may be:
(a) Permanent Housing-Rapid Re-Housing projects (PH-RRH) dedicated to serving survivors of
domestic violence, dating violence, sexual assault, or stalking that are defined as homeless at 24
CFR 578.3;
(b) Joint TH and PH-RRH component (TH-RRH) projects as defined in Section III.C.3.m of this NOFA
dedicated to serving survivors of domestic violence, dating violence, sexual assault, or stalking
that are defined as homeless at 24 CFR 578.3; or
(c) Supportive service only-coordinated entry (SSO-CE) project to implement policies, procedures,
and practices that equip the CoC’s coordinated entry to better meet the needs of survivors of
domestic violence, dating violence, sexual assault, or stalking.
Tampa/Hillsborough County CoC Eligible New Project Selection Process
THHI’s 2019 Universal RFP is the primary solicitation process for determining eligible projects for
HUD’s CoC Program Competition. As part of the annual Universal RFP process, THHI requests and
solicits project proposals for which:
1) Funding has already been secured by THHI to be awarded.
2) Funding is anticipated to be secured by THHI, including the CoC Program funds anticipated to be
available for new and renewal projects through HUD’s NOFA process.
3) Future funding availability is unknown to THHI; however, the project(s) must meet a gap to
improve the overall system performance of the CoC. These proposals are referred to as pipeline
projects.
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The annual Universal RFP process is utilized to increase system coordination and effectiveness in order
to strategically align community resources on an annual basis.
All proposals submitted during the Universal RFP process are scored and selected according to the
written Universal RFP process. Based on this process, projects are selected for conditional award by
THHI’s Board of Directors. From the conditional awards, some projects are selected to be awarded
funding that is already available. Other projects (or components) for which funding is not available
become pipeline projects to be considered when and if other appropriate and applicable funding
becomes available. For example: a proposed project may include the components of street outreach,
emergency shelter and rapid rehousing. However, funding may only be available for the rapid
rehousing component, and they may be awarded funding for only the rapid rehousing component.
When a funding source or opportunity becomes available for a new project for which THHI did not
receive a proposal for during the most recent Universal RFP cycle, a project will be selected based on
a project’s:
• impact on improving system performance and performance measurements of the CoC,
• performance data of existing projects, project type, cost effectiveness, past
monitoring/audits, and
• the community needs and vulnerabilities
Utilizing the process and philosophy stated above, THHI has identified and previously conditionally
selected the following organizations to submit new project applications to apply for the available CoC
Bonus and DV Bonus funding in our CoC’s FY19 Continuum of Care Program Competition application:
• CoC Bonus – DACCO Behavioral Health for PH – Rapid Rehousing
• DV Bonus - The Spring of Tampa Bay – PH – Rapid Rehousing
All new projects will be submitted with THHI as the grantee and the submitting agency as the sub-
recipient. The sub-recipient will be responsible for ensuring 100 percent of the required match for
the project’s full grant award is met. The allowable admin funding will be split 50/50 between THHI
and the sub-recipient agency.
Renewal Projects:
THHI’s Universal RFP process also included the opportunity for current CoC Program funded projects,
both those that are direct HUD grantees and those that are THHI’s CoC Program Funded sub-
recipients, to indicate their intention to renew by submitting a Letter of Intent to Renew. All projects
currently receiving CoC Program Funds did submit a Letter of Intent to Renew during the process.
Based on the above, the CoC Renewal Projects listed below are eligible to submit applications for the
Tampa/Hillsborough County CoC Scoring and Ranking Process for inclusion in the Tampa/Hillsborough
County CoC’s FY19 Consolidated CoC Application.
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PH – Permanent Housing; PSH – Permanent Supportive Housing; RRH – Rapid Rehousing; SSO –
Supportive Services Only; CE- Coordinated Entry; HMIS – Homeless Management Information System
Agency Sub-Recipient
(if applicable) Project Name Project Type
Amount of
Renewal
Funding
Agency for
Community
Treatment Services
n/a Hillsborough County
Permanent Housing Program
PSH-Project
Based $124,839
Agency for
Community
Treatment Services
n/a H.E.A.R.T PSH - Leasing $1,852,491
Catholic Charities
Diocese of St.
Petersburg, Inc.
n/a Pathways Rapid Rehousing
Program RRH $991,353
Housing Authority
of the City of Tampa n/a TRA Collaborative
PSH – Rental
Assistance $323,268
Housing Authority
of the City of Tampa n/a TRA Collaborative 2004
PSH – Rental
Assistance $174,893
Tampa Hillsborough
Homeless Initiative,
Inc.
Agency for
Community
Treatment
Services
More H.E.A.R.T. PSH – Leasing $441,066
Tampa Hillsborough
Homeless Initiative,
Inc.
Catholic
Charities
Diocese of St.
Petersburg,
Inc.
Hillsborough Pathways to
Housing RRH $84,789
Tampa Hillsborough
Homeless Initiative,
Inc.
Catholic
Charities
Diocese of St.
Petersburg,
Inc.
Hillsborough Pathways For
Youth RRH $240,351
Tampa Hillsborough
Homeless Initiative,
Inc.
Dawning
Family
Services
A Path for Families RRH $342,046
Tampa Hillsborough
Homeless Initiative,
Inc.
Gracepoint
Wellness HOME3-PHAME
PSH – Rental
Assistance $1,244,697
Tampa Hillsborough
Homeless Initiative,
Inc.
n/a Coordinated Entry SSO - CE $78,160
Tampa Hillsborough
Homeless Initiative,
Inc.
n/a UNITY Information Network HMIS $238,843
$ 6,136,796
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Consolidated Projects - Eligible renewal project applicants will have the ability to consolidate two or
more eligible renewal projects (but no more than four projects) into one project application during
the application process. To be eligible for consolidation, projects must have the same recipient and
be for the same component. Applicants that desire to submit to consolidate renewal projects under
this process will be required to submit renewal applications for each individual project as well as a
Consolidate. The NOFA does advise that “prior to beginning the consolidation process in the project
application, the applicant should consult with the local HUD field office to ensure it is eligible to
consolidate the projects.”
ELIGIBLE PROJECT APPLICANTS
All project applicants, including sub recipients, must ensure their agency meets applicant and program
eligibility and threshold requirements as described in HUD’s NOFA, Section V.
ELIGIBLE COSTS
All projects must adhere to the eligible costs established under the CoC Interim Rule (24 CFR 578.37
through 578.63) to identify the costs eligible for funding. Projects requesting funding for ineligible costs
or to serve an ineligible population based on project type will be rejected by HUD.
MATCH
All eligible funding costs except leasing must be matched with no less than 25 percent cash and/or in-
kind resources as described in 24 CFR 578.73. Leasing projects must be matched at 25 percent the
amount of funding minus leasing costs. The CoC Interim Rule clarifies that the match must be provided
for the entire grant amount funded, inclusive of administration costs. Applicants must demonstrate how
they will meet this match requirement as part of the Project Application.
HUD strongly encourages project applicants to review the FAQs posted at
www.hudexchange.info/coc/faqs by searching for the keyword “match.”
****IMPORTANT****
Per HUD’s Application instructions, project applications that include third-party In-Kind match must
have an in-kind match MOU (that will be required to be attached to the esnaps application).
• Type of Commitment: Required. Select Cash or In-kind (non-cash) to indicate the type of
contribution that describes this match commitment. If applications include third-party In-Kind
match, project applicants should attach MOU(s) documentation that confirms the in-kind
match commitment.
• Type of source: Required. Select “Private” or “Government” to indicate the source of the
contribution. Funds from HUD-VASH (VA Supportive Housing program) and other federal
programs are eligible sources of match so long as they do not prohibit their funds to be used as
match for another federal program and are considered Government sources.
• Name the Source of the Commitment: Required. Enter the name of the organization providing
the contribution. Be specific and include the office or grant program as applicable.
• Date of written commitment: Required. Enter the date of the written contribution.
• Value of written commitment: Required. Enter the total dollar value of the contribution
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The match information entered in e-snaps should be based on the current commitments at the time of
project application, covering the requested grant operating period (i.e., grant term), and NOT based on
projections. HUD expects the amount(s) listed on this screen to be accurate, with a commitment
letter(s) in place that includes at least the same amount(s) as those listed in this screen.
CONSOLIDATED PLAN CERTIFICATION
THHI will obtain the HUD-2991 for all projects from both Hillsborough County and the City of Tampa to
be included in the Consolidated Application.
INSTRUCTIONS AND REQUIREMENTS FOR PROJECT APPLICATION SUBMISSIONS All new and renewal project applications will be completed directly in esnaps by the agency that will be
operating the project.
For projects that THHI is the grantee, THHI will complete the initial project applicant and applications
steps necessary to access the full esnaps applicable project application. THHI will complete this set up
process by 5 p.m. on Tuesday, July 23, 2019.
NEW PROJECTS – APPLICATION SUBMISSION REQUIREMENTS TO THE COLLABORATIVE
APPLICANT FOR SCORING AND RANKING
For eligible new projects created through reallocation, DV Bonus, or Bonus, as identified and selected as
previously stated in this addendum; and as stated in THHI’s 2019 Universal RFP, THHI will be the grantee
for the HUD-CoC Program new project and the agency to operate the project shall be the sub-recipient.
The project’s sub-recipient is required to complete the new project application in e-snaps, in conjunction
with THHI staff. THHI will complete all sections specific to THHI as the primary applicant. The selected
sub-recipient will complete all project specific elements (narratives and budgets), as well as provide
necessary documentation to demonstrate they meet HUD’s eligibility requirements, including but not
limited to:
• Documentation of non-profit status
• All required HUD certifications and forms
• Documentation of match commitment for 25 percent of the requested grant amount
The project direct or sub-recipient applicant shall provide the New Application submission package items,
listed below, to THHI by 3:00 PM on FRIDAY, August 30, 2019 to the THHI at 601 E. Kennedy Blvd., 24th
Floor, Tampa, 33602. Failure to submit the required items by the established deadline will result in
exclusion from the application
1. Complete and submit the applicable FY19 New Project application (CoC Bonus, DV Bonus) in
esnaps for the project. After submission, the applicant shall export a PDF copy of the submitted
application and include a hard copy of the application, along with all attachments as required by
HUD, in the submission packet delivered to THHI.
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RENEWAL PROJECTS –APPLICATION SUBMISSION REQUIREMENTS TO THE COLLABORATIVE
APPLICANT FOR SCORING AND RANKING
All renewal projects must submit to THHI the documents listed in this section by the deadline indicated
below to be included in the Scoring and Ranking process for the FY19 HUD CoC Program Competition.
Where THHI is the grantee, the project’s sub-recipient is responsible for completing these submission
items.
Renewal applications are to be completed in esnaps for the Scoring and Ranking Process by the project
grantee agency, unless THHI is the grantee. When THHI is the project’s grantee, the responsibility of
completing the renewal application process will fall to the sub-recipient agency.
The project direct or sub-recipient applicant shall provide the renewal application submission package
items, listed below, to THHI by 3:00 PM on FRIDAY, August 30, 2018 to the THHI at 601 E. Kennedy
Blvd., 24th Floor, Tampa, 33602. Failure to submit the required items by the established deadline will
result in a lower score as all items are related to a scoring element. No missing or corrected
documents received after this date will be used for scoring and ranking.
1. Complete and submit the FY19 renewal application in esnaps for the project. After submission,
the applicant shall export a PDF copy of the submitted application and include a hard copy of
the application, along with all attachments as required by HUD, in the submission packet
delivered to THHI.
2. Completed and Online Submitted Project Performance ScoreCard (using the Google Form)
3. The Reports used to complete the Project Performance Scorecard:
• Canned CoC APR printed from UNITY for Renewal Project with Report dates of 10/1/17-
9/30/19
• Entry Exit Report - NOFA 2019 report from UNITY from UNITY with Report dates of 10/1/17-
9/30/19
• Housing First/Low Barrier Questionnaire – Completed and signed
• A printout from the project’s eLOCCS account of the General, Budget and Vouchers tab for
the most recently ended grant term. (See Instructions for Finding Project’s eLOCCS
Information Guide).
• Copies of the match documentation submitted to HUD for your most recently ended grant
term
Application, Scoring and Ranking Documents – Submission DEADLINE and
Format All project applicants MUST submit to THHI, in hard copy form, by 3:00 PM on FRIDAY, August 30,
2019 all documents listed above as applicable to new (reallocated, CoC Bonus and DV Bonus) and
renewal project types. The submission packet must be delivered to THHI’s office, 601 E. Kennedy Blvd.,
24th Floor, Tampa, FL 33602.
Failure to submit the required items by the established deadline will result in lower score as all items
are related to a scoring element (renewals) and/or exclusion from the application (first time
renewal/critical system). No missing or corrected documents received after this date will be used for
scoring and ranking.
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The submission package should be on standard 8X11 paper, single sided with 1 original and 2 copies,
secured with a binder clip of staple, and in the order indicated above.
HUD’S PROJECT REVIEW AND SELCTION PROCESS All applicants are expected to read the NOFA to understand how HUD will review and select projects.
HELPFUL TIPS TO KEEP IN MIND WHEN COMPLETING THE RENEWAL APPLICATION Numbers entered must be consistent throughout the application (e.g. units, persons served,
performance measures universe, HMIS and budgets)
Each project application must ensure that:
a. Proposed participants will be eligible for the project component type;
b. Proposed activities are eligible under the CoC Program interim rule;
c. Project narrative is fully responsive to the question being asked and that it meets all of the
criteria for that question included in the detailed instructions;
d. Data provided in various parts of the project application are consistent; and
e. All required attachments correspond to the attachments list in e-snaps, that they contain
accurate and complete information, and that they contain a current date.
THHI Staff Liaison’s will focus their review of each renewal application on the above elements.
QUESTIONS FROM PROJECT APPLICANTS Questions may be submitted to the appropriate THHI staff liaison up until the grant deadline and will be
answered in the order received; however, applicants cannot depend on being able to get a question
answered immediately and failure to get an answer to a question is not an acceptable reason for missing
the grant deadline. Questions and their responses will be shared among all renewal applicants via email
at least weekly.
Questions related to the HMIS data and reports specific to the Renewal Project Performance ScoreCard
should be directed to your THHI staff liaison as well. If necessary, your staff liaison will consult with our
HMIS / UNTIY Staff. Please note that THHI staff cannot directly update or correct any data; or provide
specific client record instructions for data corrections that would/could impact the data being used in
the FY2019 HUD CoC Program Competition Project Performance Scoring.
NOTICE OF INCLUSION / EXCLUSION THHI will formally notify all projects, in writing (via email) by 4:00 PM on Friday, September 13, 2019 of
the project’s inclusion in or exclusion from the FY 2019 CoC Consolidated Application.
CONSOLIDATED APPLICATION POSTING THHI will post to the THHI website (www.THHI.org), the FY19 HUD-CoC Consolidated Application to
include the CoC Application, Project Priority Listings, and all project applications on Friday, September
27, 2019 by 8:00 PM.
CONTINUUM OF CARE PROJECT SCORING AND RANKING
HUD requires and evaluates a CoC’s ability to have a “coordinated, inclusive, and outcome-oriented
community process for the solicitation, objective review, ranking, and selection of project applications,
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and a process by which renewal projects are reviewed for performance and compliance with 24 CFR part
578” (Section VII.B.2) and made publicly available as part of this CoC NOFA instruction packet.
With this in mind, in considering the severity of needs and vulnerabilities of the community and the
availability of resources, the Tampa/Hillsborough County Continuum of Care (CoC) considered projects
for inclusion into the CoC’s Consolidated Application based on organizations submittal of an Letter of
Intent to Renew (Renewals), a new applicable project during the 2019 Universal RFP, having had an
approved pipeline project from previous RFPs, and/or would have an significant impact on the overall
development and improvement of the CoC’s performance as a coordinated system.
Project Level Objective Scoring Criteria and Past Performance
Renewal Projects
Renewals will continued to be scored and ranked according to performance data, utilizing a standard
year based on HUD’s most recent System Performance Measurements data range, which for FY2019 is
October 1, 2017 to September 30, 2018, and utilizing the CoC APR for most scoring elements. This is
to align project level data to its impact on System Performance Measurements.
The renewal scoring includes factors included on the Performance Scorecard and are related, but not
limited, to:
• Length of Time Homeless (project entry to housing move in)
• Exits to Permanent Housing Destinations
• Increase in Earned and Total Income
• Residence Prior to Entry: Participants entering from the street, emergency shelter or safe haven
• Percent that Exit to another Homeless Situation
• Utilization Rate
• Data Completeness
• Amount of awarded funds expended and timeliness of draw down
• Coordinated Entry Participation by grantee/sub-recipient of the project
• CoC Participation by grantee/sub-recipient of the project
The Renewal Project Performance ScoreCard has a total point available of 126 as indicted in the table
below, with 56 percent directly related to system-wide performance outcomes.
Renewals
A. System-wide and Project Level Performance Maximum Points = 69
B. Coordinated Entry Participation Maximum Points = 6
C. Project Populations Maximum Points = 10
D. Data Quality Maximum Points = 21
E. Overall Grant Management Maximum Points = 13
F. CoC Participation Maximum Points = 4
Total Points Available 126
The detail of each scoring category can be found in the accompanying attachment - FY19 HUD CoC
Competition – Performance Scorecard Instructions.
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Project applicants, including direct grantees and sub-recipients of THHI that do not submit the proper
reports for scoring and/or utilize an incorrect date range for the reports, will receive a score of “0” for
each outcome measurement that utilizes the data from the incorrectly submitted report.
Because the HMIS and Coordinated Entry renewal projects are critical to the overall functioning of the
CoC, and currently there are no other renewal projects in either category, these projects will not be
included in the scoring process.
New Projects – CoC Bonus and DV Bonus
New projects were selected for inclusion in the FY19 HUD CoC Program Application through the CoC’s
2019 Universal RFP process, which was completed in May 2019. During this process, all new project
proposals were reviewed and scored with a New Project Scoring Criteria that included proposed project
level performance outcomes, including those listed below, and past performance of the same or similar
projects. The FY2019 Universal RFP specifically included a FY2019 HUD CoC Program Bonus and DV
Bonus project (s) in the list of expected funding opportunity for which the proposals received would be
considered for selection.
Our 2019 Universal RFP project proposal scoring criteria included:
• Proposed Exits to Permanent Housing Destinations
• Average Length of time from project enrollment to permanent housing placement
• Increase in Earned Income
• Increase in Total Income from Entry to Exit (or end of Grant Term)
• CoC Participation by grantee/sub-recipient of the project
While incorporating the System-wide Performance Measurements, the new project scoring criteria had
a total of 80 points a project could receive for the following sections:
New Projects
A. System Wide and Project Level Performance Maximum Points = 52
B Organizational Capacity Maximum Points = 21
C. CoC Participation Maximum Points = 4
D. HMIS Participation Maximum Points = 3
Total Points Available 80
Scoring consideration for Victim Service Providers
Recognizing the unique data collected by Victim Service Providers and the high need to ensure
confidentiality for the safety of the households these agencies served, our CoC processes strive to ensure
that Victim Service Providers are able to compete for funding opportunities on an equal footing with all
other provider types.
Our Universal RFP process for all new projects were scored and selected through an application that
required narratives and proposed project outcomes with no requirement of information that would
contain personal identifiable information and maintain confidentiality of all clients served by any agency
applying for funding.
Renewal CoC projects operated by a Victim Service Provider are scored using a CoC APR generated from
their required HMIS comparable database as the CoC APR contains no indefinable client specific data.
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Currently Victim Service Providers are not able to be scored related to direct Coordinated Entry
participation as the current CoC process excludes the victim service provider from directly completing
the CoC’s HMIS based Coordinated Entry process and relies on partnerships with other agencies for
connecting clients to the CoC’s Coordinated Entry processes. Therefore, the 6 points available for
renewal projects directly related to coordinated entry participation would become points related to the
degree the victim service provider improves the safety for the population they serve.
The victim service provider will provide a narrative with supporting aggregate data from their HMIS
Comparable database that demonstrates the degree to which the victim service provider has improved
the safety of the population they serve for the same time period as all other project performance
measurements (10/1/17-9/30/18). The Scoring reviewers may award up to 6 points.
Conflict of Interest A conscious effort is made to avoid conflict, or the perception thereof, when assigning applications for
review. No member of the CoC Ranking and Review Committee shall score their own agency’s project
applications, however they may score other project applications if no other conflict has been identified.
All reviewers are asked to identify any conflict that may exist with any application they are assigned to
review. THHI along with the members of the Coc Ranking and Review Committee understand and fully
acknowledge that there is an inherent conflict of interest in having persons scoring other proposals that
are competing for funding. However, we also understand and acknowledge that there is a need for
scorers/reviewers to be highly knowledgeable about the overall CoC needs, best and next practices,
regulations, etc. to be able to fully understand if a project application is a good model/proposal that
meets a community need. THHI staff conducts a review of all scoring/reviewer data to monitor for signs
of a scorer/reviewer that may be scoring in a manner that directly influences the outcome of the final
results.
Please see the Critical Dates section of this addendum for the date the Ranking and Review Committee
will meet to complete the scoring process.
PROJECT SCORING, RANKING AND PLACEMENT ON THE PROJECT PRIORITY LISTING HUD has continued to require CoC’s to evaluate and rank project applications to demonstrate the CoC’s
priorities in their efforts to make homelessness rare, brief and non-recurring. This process will utilize a
multi-step process that encompasses both scoring outcomes and identified community priorities.
Project Scoring A project’s Performance Score is the primary factor in determining placement in the project’s Ranking
on the FY19 HUD CoC Program Competition Project Priority Listing and therefore the project’s Tier
placement.
• First time renewal projects will not be scored as the projects were not operational during the
timeframe for which the other renewals are being scored on their project’s performance. First
time renewal projects applicants are required to complete the application submission to the CoC
process by 3:00 PM on August 30, 2019.
• New Projects (CoC and DV Bonus) were scored during the 2019 Universal RFP process from which
they were selected to be included in the FY2019 HUD CoC Program Competition. New projects
FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process
Page 19 of 20
UPDATED – 7/19/19
applicants are required to complete the application submission to the CoC process by 3:00 PM on
August 30, 2019.
• Renewal project (non-first time) applicants will complete, for each of their renewal projects, the
Renewal Project ScoreCard via the Google form link utilizing the Performance ScoreCard
instructions and other required documents.; and complete the application requirements outlined
in these instructions. All application items must be received by the deadline of no later than 3:00
PM on August 30, 2019.
• HMIS and Coordinated Entry renewal projects are critical to the overall functioning of the CoC,
and currently there are no other renewal projects in either category, these projects will not be
included in the scoring process. These project applicants are required to complete the application
submission to the CoC process by 3:00 PM on August 30, 2019.
Ranking and Project Priority Listing (Tier) Placement Process
All renewal project application documents and Performance ScoreCards will be reviewed and validated
by no less than 3 members of the CoC’s Ranking and Review Committee members.
Following the completion of the Ranking and Review Scoring Review Process, THHI staff will present to
the THHI Board Application Review Committee a recommended Priority Project Ranking that
incorporates Performance Scorecard scores and in accordance with the Ranking and Tier Placement
Process.
1. Critical System Renewal Projects - HMIS and Coordinated Entry - Recognizing that some CoC-
funded projects are a basic requirement for overall CoC system processes and functioning, HMIS
and Coordinated Entry dedicated projects will be ranked on the Project Priority Listing as numbers
1 and 2 respectively.
2. First Time Renewals – First Time Renewal projects were not operational during the timeframe
being scored, and therefore cannot be scored. These projects will be placed under the HMIS and
Coordinated Entry projects in the original order of placement (in the FY18 application).
3. Scored Renewals - All other renewal Projects will be ranked first by project type with Permanent
Supportive Housing Projects (PSH) will be first and Rapid Rehousing (RRH) projects second; then
by the project’s Total ScoreCard score, in order of highest to lowest.
In the event of a same type project ScoreCard total tie, the scores for each of the ScoreCard
Sections will be used, starting with Project Performance section. The project with the highest
project performance section score will be ranked above the one with the lower performance
score. This process will be used for each section, until one project is determined to have a higher
score.
4. First Time Consolidated Renewals – First Time Consolidated Renewals were not operational as a
consolidated project during the timeframe being scored, and therefore cannot be scored as a
Consolidated project. The projects being consolidated will be scored independently and the
project with the higher score will be used for the Consolidated Renewal Project’s ranking score.
5. New Projects - New projects, including CoC and DV Bonus will be placed at the bottom of the
ranking, in the order of the scores received during the 2019 Universal RFP process.
FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process
Page 20 of 20
UPDATED – 7/19/19
The THHI Board Application Review Committee will meet on Tuesday, September 10, 2019 at 12:00 PM
to review the scoring results and recommended ranking based on the above. They will utilize the
approved ranking directive (listed above) and HUD’s scoring criteria, priorities, guidelines, and
regulations to develop a recommended Project Priority List for the Collaborative Application to ensure
the application submitted for the Tampa/Hillsborough County CoC is as competitive as possible. The
THHI Review Board’s Project Priority List recommendation will be presented to the THHI Board of
Directors on Thursday, September 12, 2019 at 4:00 PM.
ADDENDUM DOCUMENTS
The documents listed below are part of these instructions and can be access on THHI’s website at
http://thhi.org/2019-hud-coc-program-competition.
• FY19 HUD CoC Competition – THHI Staff Liaisons
• FY19 HUD CoC Competition – Application Submission Checklist
• FY19 HUD CoC Competition – Performance Scorecard Instructions
• FY19 HUD CoC Competition - Project Performance Scorecard - Google Form Example
• FY19 HUD CoC Competition - Canned CoC-APR (2018) – Example
• FY19 HUD CoC Competition - HIC – FL-501 for Project Scoring
• FY19 HUD CoC Competition - Entry Exit Report - NOFA 2019 Template
• FY19 HUD CoC Competition - Housing First/Low Barrier Questionnaire
• FY19 HUD CoC Competition - Instructions for Finding Project’s eLOCCS Information Guide
• FY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings and Committee
Meetings (July 2018 -June 2019)
1E-1. – Public Posting – Local Competition Announcement
• Email to All Project Applicants on 7/19/19
• Website Posting on 7/19/19
• Performance ScoreCard Instructions – included with 7/19/19 posting
(scoring tool instructions with scoring elements and point values)
• Project Scoring, Ranking and Placement on the Project Priority Listing – included with 7/19/19
posting (pages 18-20 from the FY2019 HUD CoC Program Competition – Tampa/Hillsborough
County CoC New/Renewal Application Process Instructions)
1
Weikel, Lesa
From: Weikel, Lesa
Sent: Friday, July 19, 2019 3:23 PM
To: '[email protected]'; '[email protected]'; '[email protected]';
'[email protected]'; '[email protected]';
'[email protected]'; '[email protected]'; '[email protected]';
'[email protected]'; '[email protected]'; '[email protected]';
'[email protected]'; '[email protected]';
'[email protected]'; '[email protected]';
'[email protected]'; '[email protected]'; '[email protected]';
'[email protected]'; '[email protected]';
'[email protected]'; '[email protected]'
Cc: Antoinette Hayes Triplett ([email protected]); Byrd, Antonio; Wynn, Ashley; Ramirez,
Andrea; Donovan, Erin; Ramos, Carrie; Mahabir-Best, Taryn; Santiago, Sergio; James,
Cathy
Subject: FY 2019 HUD Continuum of Care Program Competition – Tampa/Hillsborough County
CoC’s New/Renewal Application Process
Attachments: FY2019 - HUD-CoC Program Competition - New and Renewal Application Process
Instructions - FINAL.pdf; FY19 HUD CoC Competition - THHI Staff Liaisons.pdf
Importance: High
Good Afternoon Everyone,
As most of you know, HUD released their FY2019 CoC Program Competition NOFA on Wednesday, July 3, 2019. Today,
Friday, July 19, 2019, the Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and HUD Collaborative
Applicant, is releasing the FY2019 – HUD-CoC Program Competition - Tampa/Hillsborough County CoC’s New/Renewal
Application Process.
You are receiving this email because your agency has at least 1 project (new or renewal) that is eligible to be included in
our CoC’s FY2019 HUD CoC Program Competition Application. If you are not the right person at your agency for this
process, please forward as needed to ensure the appropriate staff at your agency has all the necessary information.
Please carefully review the attached FY2019 – HUD-CoC Program Competition Tampa/Hillsborough County CoC’s
New/Renewal Application Process for all critical dates and requirements for all New and Renewal Projects for the
FY2019 HUD CoC Program Competition.
A MANDATORY TECHNICAL ASSISTANCE Workshop for all HUD-CoC Program Project Applicants (new and renewal) will
be held on Thursday, July 25, 2019 at 2:00 PM at THHI, 601 E. Kennedy Blvd., 24th Floor, Tampa, FL 33602. Please note
that direct grantees as well as sub-recipients of CoC Program-Funded Renewal Programs are required to attend this
meeting.
FY19 HUD CoC Competition Documents - as referenced in the FY2019 – HUD-CoC Program Competition
Tampa/Hillsborough County CoC’s New/Renewal Application Process have been posted on THHI’s website at
http://thhi.org/2019-hud-coc-program-competition.
• FY19 HUD CoC Competition – THHI Staff Liaisons (also attached)
• FY19 HUD CoC Competition – Application Submission Checklist
2
• FY19 HUD CoC Competition – Performance Scorecard Instructions
• FY19 HUD CoC Competition - Project Performance Scorecard - Google Form Example
• FY19 HUD CoC Competition - Canned CoC-APR (2018) – Example
• FY19 HUD CoC Competition - HIC – FL-501 for Project Scoring
• FY19 HUD CoC Competition - Entry Exit Report - NOFA 2019 Template
• FY19 HUD CoC Competition - Housing First/Low Barrier Questionnaire
• FY19 HUD CoC Competition - Instructions for Finding Project’s eLOCCS Information Guide
• FY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings and Committee Meetings
(July 2018 -June 2019)
If you have any questions, please contact your assigned staff liaison list on the THHI staff liaisons document.
Respectfully,
Lesa Weikel Senior Program Manager Tampa Hillsborough Homeless Initiative
PO Box 1110
Tampa, FL 33601-1110
________________
P: (813) 223-6115
D: (813-274-6999
F: (813) 223-6178
W: THHI.org
Facebook: https://www.facebook.com/THHIorg
Twitter: https://www.twitter.com/THHIorg
The information transmitted is intended only for the named person or entity only. This message may contain confidential, proprietary or
legally privileged material. If you have received this message in error please contact the sender, and delete all affiliations with the e-mail
immediately. Any review, use, disclose, distribution or other use of this e-mail is prohibited.
8/27/2019 2019 HUD CoC Program Competition – THHI
https://thhi.org/2019-hud-coc-program-competition/ 1/3
2019 HUD CoC Program Competition
THHI’s 2019 Universal Request For Proposals (RFP) – FY 2019 HUD Continuum of Care
Program Competition – Addendum #1 – Tampa/Hillsborough County CoC’s New/Renewal
Application Process
Today, Friday, July 19, 2019, the Tampa Hillsborough Homeless Initiative (THHI), as the lead
agency and HUD Collaborative Applicant, is releasing the FY2019 – HUD-CoC Program
Competition Tampa/Hillsborough County CoC’s New/Renewal Application Process
Please carefully review the FY2019 – HUD-CoC Program Competition Tampa/Hillsborough
County CoC’s New/Renewal Application Process for all critical dates and requirements for
NEWSLETTER VOLUNTEER DONATE NOW
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8/27/2019 2019 HUD CoC Program Competition – THHI
https://thhi.org/2019-hud-coc-program-competition/ 2/3
all New and Renewal Projects for the FY2019 HUD CoC Program Competition.
A MANDATORY TECHNICAL ASSISTANCE Workshop for all HUD-CoC Program Project
Applicants (new and renewal) will be held on Thursday, July 25,2019 at 2:00 PM at THHI,
601 E. Kennedy Blvd., 24th Floor, Tampa, FL 33602. Please note that direct grantees as well
as sub-recipients of CoC Program-Funded Renewal Programs are required to attend this
meeting.
FY19 HUD CoC Competition Documents
(as referenced in the FY2019 – HUD-CoC Program Competition Tampa/Hillsborough
County CoC’s New/Renewal Application Process)
FY19 HUD CoC Competition – THHI Staff LiaisonsFY19 HUD CoC Competition – Application Submission ChecklistFY19 HUD CoC Competition – Performance Scorecard InstructionsFY19 HUD CoC Competition – Project Performance Scorecard – Google Form ExampleFY19 HUD CoC Competition – Canned CoC-APR (2018) – ExampleFY19 HUD CoC Competition – HIC – FL-501 for Project ScoringFY19 HUD CoC Competition – Entry Exit Report – NOFA 2019 TemplateFY19 HUD CoC Competition – Housing First/Low Barrier QuestionnaireFY19 HUD CoC Competition – Instructions for Finding Project’s eLOCCS Information GuideFY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings andCommittee Meetings (July 2018 -June 2019)
FY19 – Notice of Inclusion/Exclusion to Project Applicants
The FY19 HUD-CoC Program Competition NOFA states that all project applicants must be
noti�ed no later than 15 days before the FY19 application deadline (September 30, 2019) of
whether their project application(s) “will be accepted and ranked on the CoC Priority Listing,
rejected or reduced.”
The Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and collaborative
applicant for the Tampa/Hillsborough County CoC will post the FY19 Notice of
Inclusion/Exclusion by 4:00 PM on Friday, September 13, 2019.
8/27/2019 2019 HUD CoC Program Competition – THHI
https://thhi.org/2019-hud-coc-program-competition/ 3/3
THHI Privacy Policy | UNITY Privacy Policy | THHI Careers
Tampa Hillsborough Homeless Initiative © 2017. ALL RIGHTS RESERVED.
FL-501 – FY19 Project Performance Scorecard Instructions Page 1 of 11
Tampa Hillsborough Homeless Initiative (THHI)
Continuum of Care Lead Agency
2019 Universal Request For Proposals (RFP)
FY2019 HUD-CoC Program Competition – Addendum #1
FL-501: Performance Scorecard Instructions
Friday July 19, 2019
For the FY19 CoC Program Competition, 56 percent of the Renewal Application scoring is based
on the CoC’s System Performance Measurements based on data from October 1, 2017 to
September 30, 2018. As all projects in the CoC contribute data to the System Performance
Measurements via their HMIS data entry for their individual projects, using the same date range
aligns the evaluation of a project’s performance to the data submitted to HUD that HUD will be
using to score the overall CoC Application. The overall score of the CoC Application is directly
related to how much funding HUD awards to a CoC, including funding of Tier 2 and new
projects.
Project Performance ScoreCard Overview
The Project Performance ScoreCard is divided into six (6) sections with a maximum number of
points of 126, based on the following sections and maximum points per section as listed below:
A. Project Performance – Maximum Points = 69
B. Coordinated Entry Participation – Maximum Points = 6
C. Project Populations– Maximum Points =10
D. Data Quality – Maximum Points = 21
E. Overall Grant Management– Maximum Points = 13
F. CoC Participation – Maximum Points = 4
What You Need to Complete the Project Performance ScoreCard
You will need the following documents to complete the Performance ScoreCard:
1) These instructions, which provide the detail of each project performance measurement
and scoring range that will be scored.
2) The “FY2019 NOFA Project Performance ScoreCard” Google Form (link will be provided)
3) The Canned CoC APR printed from UNITY with the date range of 10/1/2017 to
9/30/2018 (all references to the CoC APR refer to the Canned CoC APR).
4) The FL-501 Tampa/Hillsborough County 2019 Housing Inventory Chart (HIC) related to
CoC Renewal Projects only (attachment to 2019 Universal RFP CoC Addendum).
FL-501 – FY19 Project Performance Scorecard Instructions Page 2 of 11
5) The “Entry Exit Report - NOFA 2019” report from UNITY. This report will allow you to see
all entries that between 10/01/2017 and 9/30/2018, as well as the VI-SPDAT Score
associated with these entries. This report with the above date range only pulls
new/returning entries in the time frame of the report range. It will also provide a count
of how many clients had a VI-SPDAT Score at Entry and an average VI-SPDAT score for all
clients served. This report will also weigh the scores to take into account the different
VI-SPDAT scores which client’s may have been accessed with at entry.
6) Housing First/Low Barrier Questionnaire (attachment to 2019 Universal RFP CoC
Addendum) - Completed and Signed.
7) A printout from the project’s eLOCCS account of the General, Budget and Vouchers tab
for the most recently ended grant term. (See Instructions for Finding Project’s eLOCCS
Information Guide). Most recently ended grant term is defined as the grant term in
which APR and final eLOCCS draw timeframe has passed.
8) Copies of the match documentation submitted to HUD for your most recently ended
grant term.
9) FY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings and
Committee Meetings (July 2018 -June 2019)
As you complete the ScoreCard please keep the following in mind:
1) To make calculating the Performance ScoreCard as easy as possible, THHI has developed
and will provide an online Google form Performance ScoreCard, which will allow for
projects to enter the numbers from the APR and other reports into the ScoreCard, which
will then be used to calculate the resulting performance for that data measurement.
The Google form will also be able to confirm the date, time, and content of your
submission for your records.
2) For Consolidated Projects (HOME3-PHAME) that were approved in the FY18
Competition and are seeking to renew in the FY19 Competition, but have not yet started
operating as a Consolidated Project, you will need to complete the ScoreCard for both
projects whence the consolidated project came. The project with the higher score will
be used in determining ranking.
3) For projects (More HEART and PHAME) that directly include Chronic Housing Choice
Vouchers provided through Tampa Housing Authority: a) you will need to run your APR
using a reporting group when running the APR to complete the ScoreCard; b) run the
Entry Exit Report - NOFA 2019” report from UNITY, ensuring you select both the direct
project and the THA Voucher project and c) occupancy for these project will only be
based on the non-THA voucher beds as included on the HIC chart
Victim Service Providers Specific Instructions for Renewal Projects
Renewal project(s) submitted by a victim service provider are able to provide most data and
information required for all other provider agencies renewal projects including:
• An APR generated from the agency’s HMIS-comparable database for the time frame
indicated for all other renewal projects and utilize the APR data from that report to
complete the Project Performance ScoreCard.
FL-501 – FY19 Project Performance Scorecard Instructions Page 3 of 11
• FL-501 Tampa/Hillsborough County 2019 Housing Inventory Chart (HIC) related to CoC
Renewal Projects only
• Housing First/Low Barrier Questionnaire (attachment to 2019 Universal RFP CoC
Addendum) - Completed and Signed.
• A printout from the project’s eLOCCS account of the General, Budget and Vouchers tab
for the most recently ended grant term. Copies of the match documentation submitted
to HUD for your most recently ended grant term.
• Victim Service Providers are not able to be scored related to direct Coordinated Entry
participation as the current CoC process excludes the victim service provider from
directly completing our HMIS based Coordinated Entry process and relies on
partnerships with other agencies for connecting clients to the CoC’s Coordinated Entry
processes. Therefore, the 6 points available for renewal projects directly related to
coordinated entry participation would become points related to the degree the victim
service provider improves the safety for the population they serve.
The victim service provider will provide a narrative with supporting aggregate data from
their HMIS Comparable database that demonstrates the degree to which the victim
service provider has improved the safety of the population they serve for the same time
period as all other project performance measurements (10/1/17-9/30/18). The Scoring
reviewers may award up to 6 points.
Project Performance ScoreCard Detail and Scoring Ranges
The scoring range for each measurement is indicated in these instructions (below) and are to be
used in the applicant’s and reviewers’ scoring processes.
In the sections below, the following is listed for each of the items contained on the Project
Performance Scorecard:
A. The Performance Measurement
B. Rationale For Measurement
C. Data Source and How Calculated for each measurement
D. The Performance Point Scale for Scoring
FL-501 – FY19 Project Performance Scorecard Instructions Page 4 of 11
Project Performance ScoreCard Detail and Scoring (points) Ranges
A. Project Performance
Performance
Measurement
Rationale For
Measurement Data Source and How Calculated
Performance Point
Scale
Length of Time to
House: Average
number of days
between Project
Enrollment Date
and Housing Move-
in Date
This is a standard
HUD Measurement
for Project
Performance and
System Performance
Source: CoC APR – 22c.
Calc: Enter “Average length of
time to housing” from the “Total”
column from Table 22c
< 30 days = 2 pts
31-60 days = 1 pt
61-90 days = 0.5 pt
91+ days = 0 pts
Permanent Housing
Placements: % of
persons who exited
to a positive
housing destination.
This is a standard
HUD Measurement
for Project
Performance and
System Performance
Source: CoC APR - 5a/23a/23b:
Calc: Add “Total persons exiting
to positive housing destinations”
and subtract “Total persons
whose destinations excluded
them from the calculation,” in
23a. Repeat this step with the
corresponding numbers in 23b.
Add these two numbers and
divide it by Line 5 From 5a
90% + = 10 pts
80% -89% = 8 pts
75% - 79% = 5 pts
< 75% = 0 pts
Income Total: % of
persons age 18 and
older who increased
their total income
(from all sources) as
of the end of the
operating year or
project exit.
This is a standard
HUD Measurement
for Project
Performance and
System Performance
Source: CoC APR - 19a3:
Calc: See percentage in Row
“Number of Adults with Any
Income (i.e., Total Income)” and
Column “Performance Measure:
Percent of Persons who
Accomplished this Measure”
70% + = 7 pts
60% -69% = 6 pts
50% - 59% = 5 pts
40% - 49% = 4 pts
30% - 39% = 3 pts
20% - 29% = 2 pts
10% - 19% = 1 pt
< 9% = 0 pts
Income - Earned: %
of persons age 18
through 61 who
increased their
earned income as of
the end of the
operating year or
project exit.
This is a standard
HUD Measurement
for Project
Performance and
System Performance
Source: CoC APR - 19a3:
Calc: See percentage in Row
“Number of Adults with Earned
Income (i.e., Employment
Income)” and Column
“Performance Measure: Percent
of Persons who Accomplished
this Measure”
50% + = 5 pts
36% - 49% = 4 pts
24% - 35% = 3 pts
16% - 23% = 2 pts
8% - 15% = 1 pt
< 7% = 0 pts
FL-501 – FY19 Project Performance Scorecard Instructions Page 5 of 11
A. Project Performance - Continued
Performance
Measurement
Rationale For
Measurement Data Source and How Calculated
Performance Point
Scale
Living Situation at
Project Entry: % of
Participants
admitted directly
from the street or
other locations not
meant for human
habitation, Safe
Haven or
Emergency Shelters.
HUD emphasizes the
Housing First
philosophy and
require both PSH and
RRH to assist persons
directly from the
street, emergency
shelter or Safe Haven
as a best practice to
reducing a person’s
length of time
homeless
Source: CoC APR – 15/5a:
Calc: From the “Homeless
Situations” Column, add numbers
for “Emergency shelter”, “Place
not meant for human habitation”
and “Safe Haven.” Divide by
“Number of Adults (age 18 or
over)” from Line 2, listed in 5a.
IF PSH Project
50% + = 5 pts
40% -49% = 3 pts
30% - 39% = 2 pts
< 29% = 0 pts
IF RRH Project
75% + = 5 pts
65% -74% = 3 pts
50% - 64% = 2 pts
< 49% = 0 pts
Exits to
Homelessness: Less
than 5% of program
exits will be to
another homeless
destination
Homeless Assistance
Project’s goal is to
end a participant’s
homelessness, so few
participants should
exit these programs
to another homeless
situation; aligns with
HUD’s system
performance
measurement related
to returns to
homelessness
Source: CoC APR - 23a, 23b, 5a:
Calc: Add the numbers from
“Emergency shelter, including
hotel or motel paid for with
emergency shelter voucher”,
“Transitional housing for
homeless persons (including
homeless youth)”, “Place not
meant for human habitation”,
and “Safe Haven” from Sections
23a and 23b. Divide by “Number
of Leavers” from Line 5 of Section
5a.
5% or less = 5 pts
6% - 10% = 3 pts
11% - 24% = 2 pts
> 25% = 0 pts
Non cash Benefits -
Annual
It is expected that
projects help clients
obtain and maintain
benefits as a way of
maintaining positive
housing outcomes.
Source: Canned CoC APR – 20b,
5a:
Calc: See Number in Row “1 +
Sources” and Column “Benefit at
Latest Annual Assessment for
Stayers” from 20b. Divide by Line
16 from Section 5a.
85% + = 3 pts
50% – 84% = 1 pt
<50% = 0 pts
Non-cash Benefits -
Exit
It is expected that
projects help clients
obtain/maintain
benefits as a way of
maintaining positive
housing outcomes.
Source: Canned CoC APR – 20b,
5a:
Calc: See Number in Row “1 +
Sources” and Column “Benefit at
Exit for Leavers.” Divide by Line 7
from Section 5a.
85% + = 3 pts
50% – 84% = 1 pt
<50% = 0 pts
FL-501 – FY19 Project Performance Scorecard Instructions Page 6 of 11
A. Project Performance - Continued
Performance
Measurement
Rationale For
Measurement Data Source and How Calculated
Performance Point
Scale
Utilization Rate: On
the night of the
2019 PIT Count % of
utilization
High utilization rate
indicates a project is
efficient and effective
in ensuring open
beds are filled quickly
and timely.
Source and Calc: Locate program
on the Official Submission of the
FL-501 2019 Housing Inventory
Chart List for CoC Projects
(attachment) and enter the
utilization rate indicated for the
program
90%+ = 5 pts
80%-89% = 4 pts
70%-79% = 3 pts
60%-69% = 2 pts
50%-59% = 1 pt
< 50% = 0 pts
Housing First/Low
Barrier: To What
Extent is the project
Housing First/Low
Barrier?
HUD has expressly
stated that programs
need to follow a
housing first/low
barrier philosophy.
Source and Calc: Completed
Housing First/Low Barrier
Questionnaire – Verify the score
on the Questionnaire is correct
and enter the total score (max 24
points)
Maximum of 24
pts.
B. Coordinated Entry
Performance
Measurement
Rationale For
Measurement Data Source and How Calculated
Performance Point
Scale
% of Entries with VI-
SPDAT Scores
HUD has stated that
CoCs should be using
an empirical process
by which they rank
people based on
need. The VI-SPDAT
is the tool our CoC
has chosen for this
task.
Source: Entry Exit Report - NOFA
2019
Calc: % as calculated on the form,
which is auto- calculated (Divide
number of entries with a VI-
SPDAT score by total number of
entries)
100% = 3 pts
90%-99% = 2 pts
80%-89% = 1 pt
79% or less = 0 pts
Average VI-SPDAT
Score
HUD has stated that
CoCs should be using
an empirical process
by which they rank
people based on
need. The VI-SPDAT
is the tool our CoC
has chosen for this
task.
Source: Entry Exit Report - NOFA
2019
Calc: Average as indicated on the
report, which is auto-calculated
by Adding all VI-SPDAT Values,
divided by total number of
project entries with the report’s
timeframe.
Please note: This score is
weighted to account for the shift
away from the 1.0 version of the
VI-SPDAT in January 2019.
IF PSH Project
> 13.00 = 3 pts
11.00 - 12.99 = 2pts
10.00 - 10.99 = 1 pt
< 9.99 = 0 pts
IF RRH Project
> 8.50 = 3 pts
6.50 - 8.49 = 2pts
05.00 - 6.49 = 1 pt
< 4.99 = 0 pts
FL-501 – FY19 Project Performance Scorecard Instructions Page 7 of 11
C. Project Populations
Performance
Measurement
Rationale For
Measurement
Data Source and How Calculated Performance Point
Scale
% of Chronically
Homeless Persons
Served
Ending Chronic
homelessness is a
federal and local
goal; and are the
identified ‘hardest to
serve’ by 2018
Source: CoC APR 5a:
Calc: Divide Line 11 by Line 1 of
Section 5a.
> 50% = 1 pts
26% - 49% = 0.5 pts
< 25% = 0 pts
% of Veterans
Served
Ending Veteran
homelessness is a
federal and local goal
by 2017
Source: CoC APR 5a:
Calc: Divide Line 10 by Line 2 of
Section 5a.
> 50% = 1 pts
26% - 49% = 0.5 pts
< 25% = 0 pts
% Youth Under the
Age of 25 Served
(aka UAY)
Effectively ending
UAY homelessness is
a federal and local
goal by 2020
Source: CoC APR 5a:
Calc: Divide Line 12 by Line 2 of
Section 5a.
> 50% = 1 pts
26% - 49% = 0.5 pts
< 25% = 0 pts
% Parenting Youth
Under the Age of 25
with Children
Served
Parenting youth is a
sub-population of
UAY as well as
families with children
Source: CoC APR 5a:
Calc: Divide Line 13 by Line 2 of
Section 5a.
> 50% = 1 pts
26% - 49% = 0.5 pts
< 25% = 0 pts
% Persons Fleeing
Domestic Violence
Persons fleeing
domestic violence
are a population of
concern in HUD and
local goals
Source: CoC APR 14b, 5a:
Calc: Divide Total “Yes” in section
14b by Line 1 of Section 5a.
> 50% = 1 pts
26% - 49% = 0.5 pts
< 25% = 0 pts
Participants are
“hard to serve” as
defined by no
income at entry.
Participants with no
income at entry are
considered harder to
serve than those with
income at program
entry.
Source: CoC APR – 18:
Calc: Take “Adults with no
Income” from the “Number of
Adults at Entry” Column and
divide it by Line 2 of Section 5a.
50% + = 2.5 pts
< 50% = 0 pts
Participants are
“hard to serve” as
defined by 2 or
more
physical/mental
health conditions at
entry.
Participants with
multiple
physical/mental
health conditions at
entry are considered
harder to serve than
those with no or 1
conditions at
program entry.
Source: CoC APR - 13a2:
Calc: In the “Total Persons”
column the number in “2
conditions” and “3+ Conditions.”
Divide by “Total Persons” as
listed in Section 13a2.
50% + = 2.5 pts
< 50% = 0 pts
FL-501 – FY19 Project Performance Scorecard Instructions Page 8 of 11
D. HMIS Data Quality
Performance
Measurement
Rationale For
Measurement
Data Source and How
Calculated
Performance Point
Scale
Project's Data
Quality:
Universal Data
Elements: Veteran
Status
HUD is utilizing
HMIS data for
community
reporting (LSA,
Sys. Performance
Measures, CAPER,
APR), a project’s
Data
Completeness,
accuracy, and
timeliness impacts
community data.
Source: CoC-APR Report – 6b
Calc:
Enter "% of Error Rate" for
"Veteran Status (3.7)" from 6b.
0% = 2 pts
1% - 3% = 1 pts
4% - 10% = 0.5 pts
11% or > = 0 pts
Project's Data
Quality:
Universal Data
Elements: Project
Entry Date
Same as above.
Source: CoC-APR Report – 6b
Calc: Enter "% of Error Rate"
for "Project Entry Date (3.10)"
from 6b.
0% = 2 pts
1% - 3% = 1 pts
4% - 10% = 0.5 pts
11% or > = 0 pts
Project's Data
Quality:
Universal Data
Elements:
Relationship to Head
of Household
Same as above.
Source: CoC-APR Report – 6b
Calc: Enter "% of Error Rate"
for "Relationship to Head of
Household (3.15)" from 6b.
0% = 2 pts
1% - 3% = 1 pts
4% - 10% = 0.5 pts
11% or > = 0 pts
Project's Data
Quality:
Universal Data
Elements: Disabling
Condition
Same as above.
Source: CoC-APR Report – 6b
Calc: Enter "% of Error Rate"
for "Disabling Condition (3.8)"
from 6b.
0% = 2 pts
1% - 3% = 1 pts
4% - 10% = 0.5 pts
11% or > = 0 pts
Project's Data
Quality: Destination Same as above.
Source: CoC-APR Report - 6c
Calc: Enter "% of Error rate" for
"Destination (3.12)" from 6c.
0% = 2 pts
1% - 3% = 1 pts
4% - 10% = 0.5 pts
11% or > = 0 pts
Project's Data
Quality:
Income at Entry
Same as above.
Source: CoC-APR Report - 6c
Calc: Enter the % from the
“Percent of Error Rate” column
for the “Income at Entry” line.
0% = 2 pts
1% - 3% = 1 pts
4% - 10% = 0.5 pts
11% or > = 0 pts
FL-501 – FY19 Project Performance Scorecard Instructions Page 9 of 11
D. HMIS Data Quality - CONTINUED
Performance
Measurement
Rationale For
Measurement
Data Source and How
Calculated
Performance Point
Scale
Project's Data
Quality:
Income at Annual
Assessment
Same as above.
Source: CoC-APR Report - 6c
Calc: Enter "% of Error rate" for
"Income and Sources (4.2) at
Annual Assessment" from 6c.
0% = 2 pts
1% - 3% = 1 pts
4% - 10% = 0.5 pts
11% or > = 0 pts
Project's Data
Quality:
Income at Exit
Same as above.
Source: CoC-APR Report - 6c
Calc: Enter "% of Error rate" for
"Income and Sources (4.2) at
Entry" from 6c.
0% = 2 pts
1% - 3% = 1 pts
4% - 10% = 0.5 pts
11% or > = 0 pts
Project's Data
Quality:
Chronic
Homelessness
Same as above.
Source: CoC-APR Report - 6d
Calc: Enter "% of records
unable to calculate" from the
"Total" Row from 6d.
0% = 2 pts
1% - 3% = 1 pts
4% - 10% = 0.5 pts
11% or > = 0 pts
Project's Data
Quality:
Timeliness
CoC standards
state data must
be entered within
24 hours of being
collected.
Source: CoC-APR Report – 6e
Calc: Enter all table values for
Table 6e directly into Excel
Scorecard. Scorecard will auto-
calculate by adding all entries in
the “0 days” row and dividing it
by the total number of entries.
> 90% = 3 pts
70%-89% = 2 pts
50%-69% = 0.5 pt
< 49% = 0 pts
FL-501 – FY19 Project Performance Scorecard Instructions Page 10 of 11
E. Overall Grant Management
Performance
Measurement
Rationale For
Measurement
Data Source and How
Calculated
Performance Point
Scale
In the project's most
recently ended grant
year, what
percentage of
awarded funds were
expended and drawn
down from HUD?
Project’s not full
using awarded
funds leave
resources
unused; and not
effectively using
resources
Source: Project eLOCCS Printout
– Budget Tab
Calc: Divide the amount of
funding expended by the total
award amount
90% + =5 pts
85-89%=4 pts
80-84%=3 pts
75-79%=2 pts
70-74%=1 pt
< 70%=0 pts
Percent of CoC
project funding
expended by the
agency’s during their
most recently ended
grant year that was
used for housing vs.
supportive services.
HUD looks to
maximize HUD
funds for housing
and use of match
from other
sources to
provide
supportive
services to
maximize clients
served
Source: Project eLOCCS Printout
– Budget Tab
Calc: For RRH, TBRA PSH
projects - divide the amount of
rental assistance or leasing
disbursed by the total amount
disbursed
For Project-based PSH – divide
the amount of operating
disbursed by the total amount
disbursed
80-100% = 5 pts
70-79% = 3 pts
60-69% = 1 pt
below 60%=0 pts
Did the project draw
down funds from
eLOCCS at least
quarterly during the
most recently ended
grant term?
Timeliness of
drawdowns is
specifically stated
in HUD FY19 CoC
Program Comp.
NOFA; defined as
at least quarterly.
Source: Project eLOCCS Printout
– Voucher Tab listing each time
the project drew down funds.
Calc: Based on the project’s
grant term, was a draw down
completed at least once every
quarter
Yes = 1 pt
No = 0 pts
Did the project have
the match required
per CoC regulations
(at least 25% or
0.25:1)?
Provision of
Project Match is
required by HUD
and lack of
required match is
a compliance
issue.
Source: Match Documentation
Letters for most recently ended
grant term
Calc: Percent of match
documented to expended funds
NOTE: For leasing projects,
required match 25% of the total
amount of expended minus
leasing funds expended
> 25% = 2 pts
25% = 1 pt
< 25% = 0 pts
FL-501 – FY19 Project Performance Scorecard Instructions Page 11 of 11
F. CoC Participation
Performance
Measurement
Rationale For
Measurement
Data Source and
How Calculated Performance Point Scale
Applicant is an “Active”
Member of the
Continuum of Care as
defined in the Tampa
/Hillsborough County CoC
Governance Charter by
attending at least 80% of
CoC monthly meetings
held in the past 12
months AND attending at
least 80% of a CoC
Committee meeting in
the past 12 months (or
THHI Board Member)
HUD expects that all
CoC-funded projects
actively participate
within the CoC
Source: CoC Agency
Attendance at
Monthly CoC
Meetings and
Committee Meetings
(July 2018 -June 2019)
Calc: Enter Yes if
project applicant is
listed “Active
Member”
Yes = 2 pt
No = 0 pts
Applicant has at least 1
staff member attending
50% of at least 1 of the
CoC Committees
HUD expects that all
CoC-funded projects
actively participate
within the CoC
Source: CoC Agency
Attendance at
Monthly CoC
Meetings and
Committee Meetings
(July 2018 -June 2019)
Calc: Enter Yes if
project applicant is
listed as having staff
participating 50% on
any of the CoC
Committees
Yes = 1 pt
No = 0 pt.
Applicant agency has a
leadership role in the CoC
as evidence by at least 1
of the agency’s paid staff
serving as chair or Co-
Chair of a CoC
Committee; or on THHI’s
Board of Directors
HUD expects that all
CoC-funded projects
actively participate
within the CoC
Source: CoC Agency
Attendance at
Monthly CoC
Meetings and
Committee Meetings
(July 2018 -June 2019)
Calc: Enter Yes if
applicant is listed as
having staff that
chairs / co-chairs a
CoC Committee /
serves on THHI Board
Applicant Staff Member
Chairs or Co-Chairs a
Committee
= 1 pt
Applicant Staff member
does NOT Chair or Co-
Chair a committee = 0 pts
Tampa Hillsborough Homeless Initiative (THHI)
Continuum of Care Lead Agency
2019 Universal Request For Proposals (RFP)
FY 2019 HUD Continuum of Care Program Competition – Addendum #1
Tampa/Hillsborough County CoC’s New/Renewal Application Process
FRIDAY, JULY 19, 2019
New and Renewal Project Application Submission to CoC Deadline:
3:00 PM, FRIDAY, AUGUST 30, 2019
Complete CoC Consolidated Application Submission Due to HUD –
Submitted by THHI:
8:00 PM, MONDAY, SEPTEMBER 30, 2019
Tampa Hillsborough Homeless Initiative
601 East Kennedy, 24th Floor
Tampa, Florida 33602
www.THHI.org
FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process
Page 18 of 20
UPDATED – 7/19/19
Currently Victim Service Providers are not able to be scored related to direct Coordinated Entry
participation as the current CoC process excludes the victim service provider from directly completing
the CoC’s HMIS based Coordinated Entry process and relies on partnerships with other agencies for
connecting clients to the CoC’s Coordinated Entry processes. Therefore, the 6 points available for
renewal projects directly related to coordinated entry participation would become points related to the
degree the victim service provider improves the safety for the population they serve.
The victim service provider will provide a narrative with supporting aggregate data from their HMIS
Comparable database that demonstrates the degree to which the victim service provider has improved
the safety of the population they serve for the same time period as all other project performance
measurements (10/1/17-9/30/18). The Scoring reviewers may award up to 6 points.
Conflict of Interest A conscious effort is made to avoid conflict, or the perception thereof, when assigning applications for
review. No member of the CoC Ranking and Review Committee shall score their own agency’s project
applications, however they may score other project applications if no other conflict has been identified.
All reviewers are asked to identify any conflict that may exist with any application they are assigned to
review. THHI along with the members of the Coc Ranking and Review Committee understand and fully
acknowledge that there is an inherent conflict of interest in having persons scoring other proposals that
are competing for funding. However, we also understand and acknowledge that there is a need for
scorers/reviewers to be highly knowledgeable about the overall CoC needs, best and next practices,
regulations, etc. to be able to fully understand if a project application is a good model/proposal that
meets a community need. THHI staff conducts a review of all scoring/reviewer data to monitor for signs
of a scorer/reviewer that may be scoring in a manner that directly influences the outcome of the final
results.
Please see the Critical Dates section of this addendum for the date the Ranking and Review Committee
will meet to complete the scoring process.
PROJECT SCORING, RANKING AND PLACEMENT ON THE PROJECT PRIORITY LISTING HUD has continued to require CoC’s to evaluate and rank project applications to demonstrate the CoC’s
priorities in their efforts to make homelessness rare, brief and non-recurring. This process will utilize a
multi-step process that encompasses both scoring outcomes and identified community priorities.
Project Scoring A project’s Performance Score is the primary factor in determining placement in the project’s Ranking
on the FY19 HUD CoC Program Competition Project Priority Listing and therefore the project’s Tier
placement.
• First time renewal projects will not be scored as the projects were not operational during the
timeframe for which the other renewals are being scored on their project’s performance. First
time renewal projects applicants are required to complete the application submission to the CoC
process by 3:00 PM on August 30, 2019.
• New Projects (CoC and DV Bonus) were scored during the 2019 Universal RFP process from which
they were selected to be included in the FY2019 HUD CoC Program Competition. New projects
FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process
Page 19 of 20
UPDATED – 7/19/19
applicants are required to complete the application submission to the CoC process by 3:00 PM on
August 30, 2019.
• Renewal project (non-first time) applicants will complete, for each of their renewal projects, the
Renewal Project ScoreCard via the Google form link utilizing the Performance ScoreCard
instructions and other required documents.; and complete the application requirements outlined
in these instructions. All application items must be received by the deadline of no later than 3:00
PM on August 30, 2019.
• HMIS and Coordinated Entry renewal projects are critical to the overall functioning of the CoC,
and currently there are no other renewal projects in either category, these projects will not be
included in the scoring process. These project applicants are required to complete the application
submission to the CoC process by 3:00 PM on August 30, 2019.
Ranking and Project Priority Listing (Tier) Placement Process
All renewal project application documents and Performance ScoreCards will be reviewed and validated
by no less than 3 members of the CoC’s Ranking and Review Committee members.
Following the completion of the Ranking and Review Scoring Review Process, THHI staff will present to
the THHI Board Application Review Committee a recommended Priority Project Ranking that
incorporates Performance Scorecard scores and in accordance with the Ranking and Tier Placement
Process.
1. Critical System Renewal Projects - HMIS and Coordinated Entry - Recognizing that some CoC-
funded projects are a basic requirement for overall CoC system processes and functioning, HMIS
and Coordinated Entry dedicated projects will be ranked on the Project Priority Listing as numbers
1 and 2 respectively.
2. First Time Renewals – First Time Renewal projects were not operational during the timeframe
being scored, and therefore cannot be scored. These projects will be placed under the HMIS and
Coordinated Entry projects in the original order of placement (in the FY18 application).
3. Scored Renewals - All other renewal Projects will be ranked first by project type with Permanent
Supportive Housing Projects (PSH) will be first and Rapid Rehousing (RRH) projects second; then
by the project’s Total ScoreCard score, in order of highest to lowest.
In the event of a same type project ScoreCard total tie, the scores for each of the ScoreCard
Sections will be used, starting with Project Performance section. The project with the highest
project performance section score will be ranked above the one with the lower performance
score. This process will be used for each section, until one project is determined to have a higher
score.
4. First Time Consolidated Renewals – First Time Consolidated Renewals were not operational as a
consolidated project during the timeframe being scored, and therefore cannot be scored as a
Consolidated project. The projects being consolidated will be scored independently and the
project with the higher score will be used for the Consolidated Renewal Project’s ranking score.
5. New Projects - New projects, including CoC and DV Bonus will be placed at the bottom of the
ranking, in the order of the scores received during the 2019 Universal RFP process.
FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process
Page 20 of 20
UPDATED – 7/19/19
The THHI Board Application Review Committee will meet on Tuesday, September 10, 2019 at 12:00 PM
to review the scoring results and recommended ranking based on the above. They will utilize the
approved ranking directive (listed above) and HUD’s scoring criteria, priorities, guidelines, and
regulations to develop a recommended Project Priority List for the Collaborative Application to ensure
the application submitted for the Tampa/Hillsborough County CoC is as competitive as possible. The
THHI Review Board’s Project Priority List recommendation will be presented to the THHI Board of
Directors on Thursday, September 12, 2019 at 4:00 PM.
ADDENDUM DOCUMENTS
The documents listed below are part of these instructions and can be access on THHI’s website at
http://thhi.org/2019-hud-coc-program-competition.
• FY19 HUD CoC Competition – THHI Staff Liaisons
• FY19 HUD CoC Competition – Application Submission Checklist
• FY19 HUD CoC Competition – Performance Scorecard Instructions
• FY19 HUD CoC Competition - Project Performance Scorecard - Google Form Example
• FY19 HUD CoC Competition - Canned CoC-APR (2018) – Example
• FY19 HUD CoC Competition - HIC – FL-501 for Project Scoring
• FY19 HUD CoC Competition - Entry Exit Report - NOFA 2019 Template
• FY19 HUD CoC Competition - Housing First/Low Barrier Questionnaire
• FY19 HUD CoC Competition - Instructions for Finding Project’s eLOCCS Information Guide
• FY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings and Committee
Meetings (July 2018 -June 2019)
Tampa/Hillsborough County CoC
Racial Disparities Assessment Summary
The Tampa/Hillsborough County CoC began assessing race disparities in May 2019 by analyzing the race breakdown between the general population and the homeless population locally. Through this analysis, we learned that persons who are Black/African American are over-represented in the homeless population in Hillsborough County at a slightly higher rate than the national and statewide averages:
• According to the Census Bureau, people who are Black/African American make up 18% of thegeneral population in Hillsborough County.
• According to our analysis of local PIT data, 48% of people surveyed during the 2018 PIT Countwere Black/African American.
This information was presented at our monthly CoC meeting in May 2019, along with thought-provoking questions about honestly assessing and addressing race disparities through data and policy. This CoC presentation is the beginning of a broader conversation about local race disparities; future conversations will address various community and social service dynamics related to racial disparities, including poverty, rental housing discrimination, and incarceration. The presentation is included below.
In addition, our CoC completed the National Alliance to End Homelessness’ Racial Disparities Assessment Tool. According to this analysis tool, Black/African American people are overly represented in our homeless population but that we are serving everyone equally as a system. We also found that people who are Black/African American are more likely to receive a positive outcome from homeless assistance represent 57% of persons accessing permanent housing, while people who are white make up 41%.
The Tampa/Hillsborough County CoC looks forward to continuing the conversation about race disparities and taking action to correct the disparities found within our community and homeless assistance system of care.
Racial Disparities in the Fight Against Homelessness
May 2, 2019
Racial Disparities in the Homeless Population
– Most minority groups in the United States experience homelessness at higher rates than Whites, and therefore make up a disproportionate share of the homeless population1.
– Racial disparities are driven by a variety of complex systematic inequities and social dynamics including2:
– Biases and prejudices
– Overt discrimination
– Systemic and institutional racism
1 - https://endhomelessness.org/resource/racial-inequalities-homelessness-numbers/2 - https://www.usich.gov/news/how-to-start-addressing-racial-disparities-in-your-community/
National: RACE and ETHNICITY
https://endhomelessness.org/resource/racial-inequalities-homelessness-numbers/
Florida RACE and ETHNICITY:
https://www.census.gov/quickfacts/fact/table/fl#2018 Point-in-Time Count data used for homeless population analysis
Hillsborough County RACE and ETHNICITY:
https://www.census.gov/quickfacts/fact/table/hillsboroughcountyflorida/PST1202182018 Point-in-Time Count data used for homeless population analysis
How Do We Address Race Disparities?
&
We can begin to address racial disparities through…
How Do We Address Race Disparities?
Are people experiencing different
results due to how policies are enforced
or enacted?
Do our policies address and meet
the needs of people of color?
How does implicit bias affect individuals’ outcomes?
Are connections to services and housing provided at
equitable rates and achieving equitable
outcomes for clients across races and ethnicities?
How can we address these
dynamics?
Assess the scope of racial disparities in experiences of homelessness in our community and ask these important questions:
https://www.usich.gov/news/how-to-start-addressing-racial-disparities-in-your-community
Vulnerability Index -
Service Prioritization Decision Assistance Tool
(VI-SPDAT)
Prescreen Triage Tool for Families
AMERICAN VERSION 2.0
©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved.1 (800) 355-0420 [email protected] www.orgcode.com
©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved.1 (800) 355-0420 [email protected] www.orgcode.com
VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT)
FAMILIES AMERICAN VERSION 2.0
2
Welcome to the SPDAT Line of ProductsThe Service Prioritization Decision Assistance Tool (SPDAT) has been around in various incarnations for over a decade, before being released to the public in 2010. Since its initial release, the use of the SPDAT has been expanding exponentially and is now used in over one thousand communities across the United States, Canada, and Australia.
More communities using the tool means there is an unprecedented demand for versions of the SPDAT, customized for specific client groups or types of users. With the release of SPDAT V4, there have been more current versions of SPDAT products than ever before.
VI-SPDAT SeriesThe Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT) was developed as a pre-screening tool for communities that are very busy and do not have the resources to conduct a full SPDAT assessment for every client. It was made in collaboration with Community Solutions, creators of the Vulnerability Index, as a brief survey that can be conducted to quickly determine whether a client has high, moderate, or low acuity. The use of this survey can help prioritize which clients should be given a full SPDAT assessment first. Because it is a self-reported survey, no special training is required to use the VI-SPDAT.
Current versions available:• VI-SPDAT V 2.0 for Individuals• VI-SPDAT V 2.0 for Families• VI-SPDAT V 2.0 for Youth
All versions are available online at
www.orgcode.com/products/vi-spdat/
SPDAT SeriesThe Service Prioritization Decision Assistance Tool (SPDAT) was developed as an assessment tool for front-line workers at agencies that work with homeless clients to prioritize which of those clients should receive assistance first. The SPDAT tools are also designed to help guide case management and improve housing stability outcomes. They provide an in-depth assessment that relies on the assessor’s ability to interpret responses and corroborate those with evidence. As a result, this tool may only be used by those who have received proper, up-to-date training provided by OrgCode Consulting, Inc. or an OrgCode certified trainer.
Current versions available:• SPDAT V 4.0 for Individuals• SPDAT V 4.0 for Families• SPDAT V 4.0 for Youth
Information about all versions is available online at
www.orgcode.com/products/spdat/
©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved.1 (800) 355-0420 [email protected] www.orgcode.com
VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT)
FAMILIES AMERICAN VERSION 2.0
3
SPDAT Training SeriesTo use the SPDAT, training by OrgCode or an OrgCode certified trainer is required. We provide training on a wide variety of topics over a variety of mediums.
The full-day in-person SPDAT Level 1 training provides you the opportunity to bring together as many people as you want to be trained for one low fee. The webinar training allows for a maximum of 15 dif-ferent computers to be logged into the training at one time. We also offer online courses for individuals that you can do at your own speed.
The training gives you the manual, case studies, application to current practice, a review of each compo-nent of the tool, conversation guidance with prospective clients – and more!
Current SPDAT training available:• Level 0 SPDAT Training: VI-SPDAT for Frontline Workers• Level 1 SPDAT Training: SPDAT for Frontline Workers• Level 2 SPDAT Training: SPDAT for Supervisors• Level 3 SPDAT Training: SPDAT for Trainers
Other related training available:• Excellence in Housing-Based Case Management• Coordinated Access & Common Assessment• Motivational Interviewing• Objective-Based Interactions
More information about SPDAT training, including pricing, is available online at
http://www.orgcode.com/product-category/training/spdat/
©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved.1 (800) 355-0420 [email protected] www.orgcode.com
VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT)
FAMILIES AMERICAN VERSION 2.0
4
AdministrationInterviewer’s Name
Agency
¨ Team ¨ Staff ¨ Volunteer
Survey Date
DD/MM/YYYY / /
Survey Time
:
Survey Location
Opening ScriptEvery assessor in your community regardless of organization completing the VI-SPDAT should use the same introductory script. In that script you should highlight the following information:
• the name of the assessor and their affiliation (organization that employs them, volunteer as part of a Point in Time Count, etc.)
• the purpose of the VI-SPDAT being completed• that it usually takes less than 7 minutes to complete• that only “Yes,” “No,” or one-word answers are being sought• that any question can be skipped or refused• where the information is going to be stored• that if the participant does not understand a question that clarification can be provided• the importance of relaying accurate information to the assessor and not feeling that there is a correct
or preferred answer that they need to provide, nor information they need to conceal
Basic Information
PARE
NT
1
First Name
Nickname
Last Name
In what language do you feel best able to express yourself?
Date of Birth Age Social Security Number Consent to participate
DD/MM/YYYY / / ¨ Yes ¨ No
PARE
NT
2
¨ No second parent currently part of the household
First Name
Nickname
Last Name
In what language do you feel best able to express yourself?
Date of Birth Age Social Security Number Consent to participate
DD/MM/YYYY / / ¨ Yes ¨ No
IF EITHER HEAD OF HOUSEHOLD IS 60 YEARS OF AGE OR OLDER, THEN SCORE 1.SCORE:
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Children1. How many children under the age of 18 are currently with you? ¨ Refused
2. How many children under the age of 18 are not currently with your family, but you have reason to believe they will be joining you when you get housed?
¨ Refused
3. IF HOUSEHOLD INCLUDES A FEMALE: Is any member of the family currently pregnant?
¨ Y ¨ N ¨ Refused
4. Please provide a list of children’s names and ages:
First Name Last Name Age Date of Birth
IF THERE IS A SINGLE PARENT WITH 2+ CHILDREN, AND/OR A CHILD AGED 11 OR YOUNGER, AND/OR A CURRENT PREGNANCY, THEN SCORE 1 FOR FAMILY SIZE.IF THERE ARE TWO PARENTS WITH 3+ CHILDREN, AND/OR A CHILD AGED 6 OR YOUNGER, AND/OR A CURRENT PREGNANCY, THEN SCORE 1 FOR FAMILY SIZE.
SCORE:
A. History of Housing and Homelessness5. Where do you and your family sleep most frequently? (check
one) ¨ Shelters ¨ Transitional Housing ¨ Safe Haven ¨ Outdoors ¨ Other (specify): ¨ Refused
IF THE PERSON ANSWERS ANYTHING OTHER THAN “SHELTER”, “TRANSITIONAL HOUSING”, OR “SAFE HAVEN”, THEN SCORE 1.
SCORE:
6. How long has it been since you and your family lived in permanent stable housing?
¨ Refused
7. In the last three years, how many times have you and your family been homeless?
¨ Refused
IF THE FAMILY HAS EXPERIENCED 1 OR MORE CONSECUTIVE YEARS OF HOMELESSNESS, AND/OR 4+ EPISODES OF HOMELESSNESS, THEN SCORE 1.
SCORE:
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B. Risks8. In the past six months, how many times have you or anyone in your family...
a) Received health care at an emergency department/room? ¨ Refused
b) Taken an ambulance to the hospital? ¨ Refused
c) Been hospitalized as an inpatient? ¨ Refused
d) Used a crisis service, including sexual assault crisis, mental health crisis, family/intimate violence, distress centers and suicide prevention hotlines?
¨ Refused
e) Talked to police because they witnessed a crime, were the victim of a crime, or the alleged perpetrator of a crime or because the police told them that they must move along?
¨ Refused
f) Stayed one or more nights in a holding cell, jail or prison, whether that was a short-term stay like the drunk tank, a longer stay for a more serious offence, or anything in between?
¨ Refused
IF THE TOTAL NUMBER OF INTERACTIONS EQUALS 4 OR MORE, THEN SCORE 1 FOR EMERGENCY SERVICE USE.
SCORE:
9. Have you or anyone in your family been attacked or beaten up since they’ve become homeless?
¨ Y ¨ N ¨ Refused
10. Have you or anyone in your family threatened to or tried to harm themself or anyone else in the last year?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF HARM.SCORE:
11. Do you or anyone in your family have any legal stuff going on right now that may result in them being locked up, having to pay fines, or that make it more difficult to rent a place to live?
¨ Y ¨ N ¨ Refused
IF “YES,” THEN SCORE 1 FOR LEGAL ISSUES.SCORE:
12. Does anybody force or trick you or anyone in your family to do things that you do not want to do?
¨ Y ¨ N ¨ Refused
13. Do you or anyone in your family ever do things that may be considered to be risky like exchange sex for money, run drugs for someone, have unprotected sex with someone they don’t know, share a needle, or anything like that?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF EXPLOITATION.SCORE:
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C. Socialization & Daily Functioning14. Is there any person, past landlord, business, bookie, dealer,
or government group like the IRS that thinks you or anyone in your family owe them money?
¨ Y ¨ N ¨ Refused
15. Do you or anyone in your family get any money from the government, a pension, an inheritance, working under the table, a regular job, or anything like that?
¨ Y ¨ N ¨ Refused
IF “YES” TO QUESTION 14 OR “NO” TO QUESTION 15, THEN SCORE 1 FOR MONEY MANAGEMENT.
SCORE:
16. Does everyone in your family have planned activities, other than just surviving, that make them feel happy and fulfilled?
¨ Y ¨ N ¨ Refused
IF “NO,” THEN SCORE 1 FOR MEANINGFUL DAILY ACTIVITY.SCORE:
17. Is everyone in your family currently able to take care of basic needs like bathing, changing clothes, using a restroom, getting food and clean water and other things like that?
¨ Y ¨ N ¨ Refused
IF “NO,” THEN SCORE 1 FOR SELF-CARE.SCORE:
18. Is your family’s current homelessness in any way caused by a relationship that broke down, an unhealthy or abusive relationship, or because other family or friends caused your family to become evicted?
¨ Y ¨ N ¨ Refused
IF “YES,” THEN SCORE 1 FOR SOCIAL RELATIONSHIPS.SCORE:
D. Wellness19. Has your family ever had to leave an apartment, shelter
program, or other place you were staying because of the physical health of you or anyone in your family?
¨ Y ¨ N ¨ Refused
20. Do you or anyone in your family have any chronic health issues with your liver, kidneys, stomach, lungs or heart?
¨ Y ¨ N ¨ Refused
21. If there was space available in a program that specifically assists people that live with HIV or AIDS, would that be of interest to you or anyone in your family?
¨ Y ¨ N ¨ Refused
22. Does anyone in your family have any physical disabilities that would limit the type of housing you could access, or would make it hard to live independently because you’d need help?
¨ Y ¨ N ¨ Refused
23. When someone in your family is sick or not feeling well, does your family avoid getting medical help?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR PHYSICAL HEALTH.SCORE:
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24. Has drinking or drug use by you or anyone in your family led your family to being kicked out of an apartment or program where you were staying in the past?
¨ Y ¨ N ¨ Refused
25. Will drinking or drug use make it difficult for your family to stay housed or afford your housing?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR SUBSTANCE USE.SCORE:
26. Has your family ever had trouble maintaining your housing, or been kicked out of an apartment, shelter program or other place you were staying, because of:
a) A mental health issue or concern? ¨ Y ¨ N ¨ Refused
b) A past head injury? ¨ Y ¨ N ¨ Refused
c) A learning disability, developmental disability, or other impairment?
¨ Y ¨ N ¨ Refused
27. Do you or anyone in your family have any mental health or brain issues that would make it hard for your family to live independently because help would be needed?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR MENTAL HEALTH.SCORE:
28. IF THE FAMILY SCORED 1 EACH FOR PHYSICAL HEALTH, SUBSTANCE USE, AND MENTAL HEALTH: Does any single member of your household have a medical condition, mental health concerns, and experience with problematic substance use?
¨ Y ¨ N ¨ N/A or Refused
IF “YES”, SCORE 1 FOR TRI-MORBIDITY.SCORE:
29. Are there any medications that a doctor said you or anyone in your family should be taking that, for whatever reason, they are not taking?
¨ Y ¨ N ¨ Refused
30. Are there any medications like painkillers that you or anyone in your family don’t take the way the doctor prescribed or where they sell the medication?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, SCORE 1 FOR MEDICATIONS.SCORE:
31. YES OR NO: Has your family’s current period of homelessness been caused by an experience of emotional, physical, psychological, sexual, or other type of abuse, or by any other trauma you or anyone in your family have experienced?
¨ Y ¨ N ¨ Refused
IF “YES”, SCORE 1 FOR ABUSE AND TRAUMA.SCORE:
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E. Family Unit32. Are there any children that have been removed from the
family by a child protection service within the last 180 days? ¨ Y ¨ N ¨ Refused
33. Do you have any family legal issues that are being resolved in court or need to be resolved in court that would impact your housing or who may live within your housing?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, SCORE 1 FOR FAMILY LEGAL ISSUES.SCORE:
34. In the last 180 days have any children lived with family or friends because of your homelessness or housing situation?
¨ Y ¨ N ¨ Refused
35. Has any child in the family experienced abuse or trauma in the last 180 days?
¨ Y ¨ N ¨ Refused
36. IF THERE ARE SCHOOL-AGED CHILDREN: Do your children attend school more often than not each week?
¨ Y ¨ N ¨ N/A or Refused
IF “YES” TO ANY OF QUESTIONS 34 OR 35, OR “NO” TO QUESTION 36, SCORE 1 FOR NEEDS OF CHILDREN.
SCORE:
37. Have the members of your family changed in the last 180 days, due to things like divorce, your kids coming back to live with you, someone leaving for military service or incarceration, a relative moving in, or anything like that?
¨ Y ¨ N ¨ Refused
38. Do you anticipate any other adults or children coming to live with you within the first 180 days of being housed?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, SCORE 1 FOR FAMILY STABILITY.SCORE:
39. Do you have two or more planned activities each week as a family such as outings to the park, going to the library, visiting other family, watching a family movie, or anything like that?
¨ Y ¨ N ¨ Refused
40. After school, or on weekends or days when there isn’t school, is the total time children spend each day where there is no interaction with you or another responsible adult...
a) 3 or more hours per day for children aged 13 or older? ¨ Y ¨ N ¨ Refused
b) 2 or more hours per day for children aged 12 or younger? ¨ Y ¨ N ¨ Refused
41. IF THERE ARE CHILDREN BOTH 12 AND UNDER & 13 AND OVER: Do your older kids spend 2 or more hours on a typical day helping their younger sibling(s) with things like getting ready for school, helping with homework, making them dinner, bathing them, or anything like that?
¨ Y ¨ N ¨ N/A or Refused
IF “NO” TO QUESTION 39, OR “YES” TO ANY OF QUESTIONS 40 OR 41, SCORE 1 FOR PARENTAL ENGAGEMENT.
SCORE:
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Scoring SummaryDOMAIN SUBTOTAL RESULTS
PRE-SURVEY /2Score: Recommendation:
0-3 no housing intervention
4-8 an assessment for Rapid Re-Housing
9+ an assessment for Permanent Supportive Housing/Housing First
A. HISTORY OF HOUSING & HOMELESSNESS /2
B. RISKS /4
C. SOCIALIZATION & DAILY FUNCTIONS /4
D. WELLNESS /6
E. FAMILY UNIT /4
GRAND TOTAL: /22
Follow-Up QuestionsOn a regular day, where is it easiest to find you and what time of day is easiest to do so?
place:
time: : or
Is there a phone number and/or email where someone can safely get in touch with you or leave you a message?
phone: ( ) -
email:
Ok, now I’d like to take your picture so that it is easier to find you and confirm your identity in the future. May I do so?
¨ Yes ¨ No ¨ Refused
Communities are encouraged to think of additional questions that may be relevant to the programs being operated or your specific local context. This may include questions related to:
• military service and nature of discharge• ageing out of care• mobility issues• legal status in country• income and source of it• current restrictions on where a person can legally reside• children that may reside with the adult at some point in the future• safety planning
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Appendix A: About the VI-SPDATThe HEARTH Act and federal regulations require communities to have an assessment tool for coordinated entry - and the VI-SPDAT and SPDAT meet these requirements. Many communities have struggled to comply with this requirement, which demands an investment of considerable time, resources and exper-tise. Others are making it up as they go along, using “gut instincts” in lieu of solid evidence. Communities need a practical, evidence-informed way to satisfy federal regulations while quickly implementing an effective approach to access and assessment. The VI-SPDAT is a first-of-its-kind tool designed to fill this need, helping communities end homelessness in a quick, strategic fashion.
The VI-SPDATThe VI-SPDAT was initially created by combining the elements of the Vulnerability Index which was cre-ated and implemented by Community Solutions broadly in the 100,000 Homes Campaign, and the SPDAT Prescreen Instrument that was part of the Service Prioritization Decision Assistance Tool. The combina-tion of these two instruments was performed through extensive research and development, and testing. The development process included the direct voice of hundreds of persons with lived experience.
The VI-SPDAT examines factors of current vulnerability and future housing stability. It follows the structure of the SPDAT assessment tool, and is informed by the same research backbone that supports the SPDAT - almost 300 peer reviewed published journal articles, government reports, clinical and quasi-clinical assessment tools, and large data sets. The SPDAT has been independently tested, as well as internally reviewed. The data overwhelmingly shows that when the SPDAT is used properly, housing outcomes are better than when no assessment tool is used.
The VI-SPDAT is a triage tool. It highlights areas of higher acuity, thereby helping to inform the type of support and housing intervention that may be most beneficial to improve long term housing outcomes. It also helps inform the order - or priority - in which people should be served. The VI-SPDAT does not make decisions; it informs decisions. The VI-SPDAT provides data that communities, service providers, and people experiencing homelessness can use to help determine the best course of action next.
Version 2Version 2 builds upon the success of Version 1 of the VI-SPDAT with some refinements. Starting in August 2014, a survey was launched of existing VI-SPDAT users to get their input on what should be amended, improved, or maintained in the tool. Analysis was completed across all of these responses. Further re-search was conducted. Questions were tested and refined over several months, again including the direct voice of persons with lived experience and frontline practitioners. Input was also gathered from senior government officials that create policy and programs to help ensure alignment with guidelines and fund-ing requirements.
You will notice some differences in Version 2 compared to Version 1. Namely:
• it is shorter, usually taking less than 7 minutes to complete;• subjective elements through observation are now gone, which means the exact same instrument can
be used over the phone or in-person;• medical, substance use, and mental health questions are all refined;• you can now explicitly see which component of the full SPDAT each VI-SPDAT question links to; and,• the scoring range is slightly different (Don’t worry, we can provide instructions on how these relate to
results from Version 1).
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Appendix B: Where the VI-SPDAT is being used in the United StatesSince the VI-SPDAT is provided completely free of charge, and no training is required, any community is able to use the VI-SPDAT without the explicit permission of Community Solutions or OrgCode Consulting, Inc. As a result, the VI-SPDAT is being used in more communities than we know of. It is also being used in Canada and Australia.
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A partial list of continua of care (CoCs) in the US where we know the VI-SPDAT is being used includes:Alabama• Parts of Alabama Balance of
StateArizona• StatewideCalifornia• San Jose/Santa Clara City &
County• San Francisco• Oakland/Alameda County• Sacramento City & County• Richmond/Contra Costa
County• Watsonville/Santa Cruz City &
County• Fresno/Madera County• Napa City & County• Los Angeles City & County• San Diego• Santa Maria/Santa Barbara
County• Bakersfield/Kern County• Pasadena• Riverside City & County• Glendale• San Luis Obispo CountyColorado• Metropolitan Denver
Homeless Initiative• Parts of Colorado Balance of
StateConnecticut• Hartford• Bridgeport/Stratford/Fairfield• Connecticut Balance of State• Norwalk/Fairfield County• Stamford/Greenwich• City of Waterbury
District of Columbia• District of ColumbiaFlorida• Sarasota/Bradenton/
Manatee, Sarasota Counties• Tampa/Hillsborough County• St. Petersburg/Clearwater/
Largo/Pinellas County• Tallahassee/Leon County• Orlando/Orange, Osceola,
Seminole Counties• Gainesville/Alachua, Putnam
Counties• Jacksonville-Duval, Clay
Counties• Palm Bay/Melbourne/Brevard
County• Ocala/Marion County• Miami/Dade County• West Palm Beach/Palm Beach
CountyGeorgia• Atlanta County• Fulton County• Columbus-Muscogee/Russell
County• Marietta/Cobb County• DeKalb CountyHawaii• HonoluluIllinois• Rockford/Winnebago, Boone
Counties• Waukegan/North Chicago/
Lake County• Chicago• Cook CountyIowa• Parts of Iowa Balance of StateKansas• Kansas City/Wyandotte
CountyKentucky• Louisville/Jefferson County
Louisiana• Lafayette/Acadiana• Shreveport/Bossier/
Northwest• New Orleans/Jefferson Parish• Baton Rouge• Alexandria/Central Louisiana
CoCMassachusetts• Cape Cod Islands• Springfield/Holyoke/
Chicopee/Westfield/Hampden County
Maryland• Baltimore City• Montgomery CountyMaine• StatewideMichigan• StatewideMinnesota• Minneapolis/Hennepin County• Northwest Minnesota• Moorhead/West Central
Minnesota• Southwest MinnesotaMissouri• St. Louis County • St. Louis City • Joplin/Jasper, Newton
Counties• Kansas City/Independence/
Lee’s Summit/Jackson County• Parts of Missouri Balance of
StateMississippi• Jackson/Rankin, Madison
Counties• Gulf Port/Gulf Coast RegionalNorth Carolina• Winston Salem/Forsyth
County• Asheville/Buncombe County• Greensboro/High Point
North Dakota• StatewideNebraska• StatewideNew Mexico• StatewideNevada• Las Vegas/Clark CountyNew York• New York City• Yonkers/Mount Vernon/New
Rochelle/Westchester CountyOhio• Toledo/Lucas County• Canton/Massillon/Alliance/
Stark CountyOklahoma• Tulsa City & County/Broken
Arrow• Oklahoma City• Norman/Cleveland CountyPennsylvania• Philadelphia• Lower Marion/Norristown/
Abington/Montgomery County• Allentown/Northeast
Pennsylvania• Lancaster City & County• Bristol/Bensalem/Bucks
County• Pittsburgh/McKeesport/Penn
Hills/Allegheny CountyRhode Island • StatewideSouth Carolina• Charleston/Low Country• Columbia/MidlandsTennessee• Chattanooga/Southeast
Tennessee• Memphis/Shelby County• Nashville/Davidson County
Texas• San Antonio/Bexar County• Austin/Travis County• Dallas City & County/Irving• Fort Worth/Arlington/Tarrant
County• El Paso City and County• Waco/McLennan County• Texas Balance of State• Amarillo• Wichita Falls/Wise, Palo Pinto,
Wichita, Archer Counties• Bryan/College Station/Brazos
Valley• Beaumont/Port Arthur/South
East TexasUtah• StatewideVirginia• Richmond/Henrico,
Chesterfield, Hanover Counties
• Roanoke City & County/Salem• Virginia Beach• Portsmouth• Virginia Balance of State• Arlington CountyWashington• Seattle/King County• Spokane City & CountyWisconsin• StatewideWest Virginia• StatewideWyoming• Wyoming Statewide is in the
process of implementing
Transition Age Youth -
Vulnerability Index -
Service Prioritization Decision Assistance Tool
(TAY-VI-SPDAT)
“Next Step Tool for Homeless Youth”
AMERICAN VERSION 1.0
©2015 OrgCode Consulting Inc., Corporation for Supportive Housing, Community Solutions, and Eric Rice, USC School of Social Work. All rights reserved.
1 (800) 355-0420 [email protected] www.orgcode.com
Eric Rice, PhD
©2015 OrgCode Consulting Inc., Corporation for Supportive Housing, Community Solutions, and Eric Rice, USC School of Social Work. All rights reserved.
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NEXT STEP TOOL FOR HOMELESS YOUTH
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Welcome to the SPDAT Line of ProductsThe Service Prioritization Decision Assistance Tool (SPDAT) has been around in various incarnations for over a decade, before being released to the public in 2010. Since its initial release, the use of the SPDAT has been expanding exponentially and is now used in over one thousand communities across the United States, Canada, and Australia.
More communities using the tool means there is an unprecedented demand for versions of the SPDAT, customized for specifi c client groups or types of users. With the release of SPDAT V4, there have been more current versions of SPDAT products than ever before.
VI-SPDAT SeriesThe Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT) was developed as a pre-screening tool for communities that are very busy and do not have the resources to conduct a full SPDAT assessment for every client. It was made in collaboration with Community Solutions, creators of the Vulnerability Index, as a brief survey that can be conducted to quickly determine whether a client has high, moderate, or low acuity. The use of this survey can help prioritize which clients should be given a full SPDAT assessment fi rst. Because it is a self-reported survey, no special training is required to use the VI-SPDAT.
Current versions available:• VI-SPDAT V 2.0• Family VI-SPDAT V 2.0• Next Step Tool for Homeless Youth V 1.0
All versions are available online at
www.orgcode.com/products/vi-spdat/
SPDAT SeriesThe Service Prioritization Decision Assistance Tool (SPDAT) was developed as an assessment tool for front-line workers at agencies that work with homeless clients to prioritize which of those clients should receive assistance fi rst. The SPDAT tools are also designed to help guide case management and improve housing stability outcomes. They provide an in-depth assessment that relies on the assessor’s ability to interpret responses and corroborate those with evidence. As a result, this tool may only be used by those who have received proper, up-to-date training provided by OrgCode Consulting, Inc. or an OrgCode certifi ed trainer.
Current versions available:• SPDAT V 4.0 for Individuals• F-SPDAT V 2.0 for Families• Y-SPDAT V 1.0 for Youth
Information about all versions is available online at
www.orgcode.com/products/spdat/
©2015 OrgCode Consulting Inc., Corporation for Supportive Housing, Community Solutions, and Eric Rice, USC School of Social Work. All rights reserved.
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SPDAT Training SeriesTo use the SPDAT assessment product, training by OrgCode or an OrgCode certifi ed trainer is required. We provide training on a wide variety of topics over a variety of mediums.
The full-day in-person SPDAT Level 1 training provides you the opportunity to bring together as many people as you want to be trained for one low fee. The webinar training allows for a maximum of 15 dif-ferent computers to be logged into the training at one time. We also offer online courses for individuals that you can do at your own speed.
The training gives you the manual, case studies, application to current practice, a review of each compo-nent of the tool, conversation guidance with prospective clients – and more!
Current SPDAT training available:• Level 0 SPDAT Training: VI-SPDAT for Frontline Workers• Level 1 SPDAT Training: SPDAT for Frontline Workers• Level 2 SPDAT Training: SPDAT for Supervisors• Level 3 SPDAT Training: SPDAT for Trainers
Other related training available:• Excellence in Housing-Based Case Management• Coordinated Access & Common Assessment• Motivational Interviewing• Objective-Based Interactions
More information about SPDAT training, including pricing, is available online at
http://www.orgcode.com/product-category/training/spdat/
The TAY-VI-SPDAT – The Next Step Tool for Homeless YouthOrgCode Consulting, Inc. and Community Solutions joined forces with the Corporation for Supportive Housing (CSH) to combine the best parts of products and expertise to create one streamlined triage tool designed specifically for youth aged 24 or younger.
©2015 OrgCode Consulting Inc., Corporation for Supportive Housing, Community Solutions, and Eric Rice, USC School of Social Work. All rights reserved.
1 (800) 355-0420 [email protected] www.orgcode.com
NEXT STEP TOOL FOR HOMELESS YOUTH
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AdministrationInterviewer’s Name
Agency
¨ Team ¨ Staff ¨ Volunteer
Survey Date
DD/MM/YYYY / /
Survey Time
:
Survey Location
Opening ScriptEvery assessor in your community regardless of organization completing the VI-SPDAT should use the same introductory script. In that script you should highlight the following information:
• the name of the assessor and their affiliation (organization that employs them, volunteer as part of a Point in Time Count, etc.)
• the purpose of the VI-SPDAT being completed• that it usually takes less than 7 minutes to complete• that only “Yes,” “No,” or one-word answers are being sought• that any question can be skipped or refused• where the information is going to be stored• that if the participant does not understand a question that clarification can be provided• the importance of relaying accurate information to the assessor and not feeling that there is a correct
or preferred answer that they need to provide, nor information they need to conceal
Basic InformationFirst Name
Nickname
Last Name
In what language do you feel best able to express yourself?
Date of Birth Age Social Security Number Consent to participate
DD/MM/YYYY / / ¨ Yes ¨ No
IF THE PERSON IS 17 YEARS OF AGE OR LESS, THEN SCORE 1.SCORE:
©2015 OrgCode Consulting Inc., Corporation for Supportive Housing, Community Solutions, and Eric Rice, USC School of Social Work. All rights reserved.
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A. History of Housing and Homelessness1. Where do you sleep most frequently? (check one)
¨ Shelters ¨ Transitional Housing ¨ Safe Haven
¨ Couch surfing ¨ Outdoors ¨ Refused
¨ Other (specify):
IF THE PERSON ANSWERS ANYTHING OTHER THAN “SHELTER”, “TRANSITIONAL HOUSING”, OR “SAFE HAVEN”, THEN SCORE 1.
SCORE:
2. How long has it been since you lived in permanent stable housing?
¨ Refused
3. In the last three years, how many times have you been homeless?
¨ Refused
IF THE PERSON HAS EXPERIENCED 1 OR MORE CONSECUTIVE YEARS OF HOMELESSNESS, AND/OR 4+ EPISODES OF HOMELESSNESS, THEN SCORE 1.
SCORE:
B. Risks4. In the past six months, how many times have you...
a) Received health care at an emergency department/room? ¨ Refused
b) Taken an ambulance to the hospital? ¨ Refused
c) Been hospitalized as an inpatient? ¨ Refused
d) Used a crisis service, including sexual assault crisis, mental health crisis, family/intimate violence, distress centers and suicide prevention hotlines?
¨ Refused
e) Talked to police because you witnessed a crime, were the victim of a crime, or the alleged perpetrator of a crime or because the police told you that you must move along?
¨ Refused
f) Stayed one or more nights in a holding cell, jail, prison or juvenile detention, whether it was a short-term stay like the drunk tank, a longer stay for a more serious offence, or anything in between?
¨ Refused
IF THE TOTAL NUMBER OF INTERACTIONS EQUALS 4 OR MORE, THEN SCORE 1 FOR EMERGENCY SERVICE USE.
SCORE:
5. Have you been attacked or beaten up since you’ve become homeless?
¨ Y ¨ N ¨ Refused
6. Have you threatened to or tried to harm yourself or anyone else in the last year?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF HARM.SCORE:
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7. Do you have any legal stuff going on right now that may result in you being locked up, having to pay fines, or that make it more difficult to rent a place to live?
¨ Y ¨ N ¨ Refused
8. Were you ever incarcerated when younger than age 18? ¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR LEGAL ISSUES.SCORE:
9. Does anybody force or trick you to do things that you do not want to do?
¨ Y ¨ N ¨ Refused
10. Do you ever do things that may be considered to be risky like exchange sex for money, food, drugs, or a place to stay, run drugs for someone, have unprotected sex with someone you don’t know, share a needle, or anything like that?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF EXPLOITATION.SCORE:
C. Socialization & Daily Functioning11. Is there any person, past landlord, business, bookie, dealer,
or government group like the IRS that thinks you owe them money?
¨ Y ¨ N ¨ Refused
12. Do you get any money from the government, an inheritance, an allowance, working under the table, a regular job, or anything like that?
¨ Y ¨ N ¨ Refused
IF “YES” TO QUESTION 11 OR “NO” TO QUESTION 12, THEN SCORE 1 FOR MONEY MANAGEMENT.
SCORE:
13. Do you have planned activities, other than just surviving, that make you feel happy and fulfilled?
¨ Y ¨ N ¨ Refused
IF “NO,” THEN SCORE 1 FOR MEANINGFUL DAILY ACTIVITY.SCORE:
14. Are you currently able to take care of basic needs like bathing, changing clothes, using a restroom, getting food and clean water and other things like that?
¨ Y ¨ N ¨ Refused
IF “NO,” THEN SCORE 1 FOR SELF-CARE.SCORE:
©2015 OrgCode Consulting Inc., Corporation for Supportive Housing, Community Solutions, and Eric Rice, USC School of Social Work. All rights reserved.
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15. Is your current lack of stable housing...
a) Because you ran away from your family home, a group home or a foster home?
¨ Y ¨ N ¨ Refused
b) Because of a difference in religious or cultural beliefs from your parents, guardians or caregivers?
¨ Y ¨ N ¨ Refused
c) Because your family or friends caused you to become homeless?
¨ Y ¨ N ¨ Refused
d) Because of conflicts around gender identity or sexual orientation?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR SOCIAL RELATIONSHIPS.SCORE:
e) Because of violence at home between family members? ¨ Y ¨ N ¨ Refused
f) Because of an unhealthy or abusive relationship, either at home or elsewhere?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR ABUSE/TRAUMA.SCORE:
D. Wellness16. Have you ever had to leave an apartment, shelter program, or
other place you were staying because of your physical health? ¨ Y ¨ N ¨ Refused
17. Do you have any chronic health issues with your liver, kidneys, stomach, lungs or heart?
¨ Y ¨ N ¨ Refused
18. If there was space available in a program that specifically assists people that live with HIV or AIDS, would that be of interest to you?
¨ Y ¨ N ¨ Refused
19. Do you have any physical disabilities that would limit the type of housing you could access, or would make it hard to live independently because you’d need help?
¨ Y ¨ N ¨ Refused
20. When you are sick or not feeling well, do you avoid getting medical help?
¨ Y ¨ N ¨ Refused
21. Are you currently pregnant, have you ever been pregnant, or have you ever gotten someone pregnant?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR PHYSICAL HEALTH.SCORE:
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22. Has your drinking or drug use led you to being kicked out ofan apartment or program where you were staying in the past?
¨ Y ¨ N ¨ Refused
23. Will drinking or drug use make it difficult for you to stayhoused or afford your housing?
¨ Y ¨ N ¨ Refused
24. If you’ve ever used marijuana, did you ever try it at age 12 oryounger?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR SUBSTANCE USE.SCORE:
25. Have you ever had trouble maintaining your housing, or been kicked out of anapartment, shelter program or other place you were staying, because of:
a) A mental health issue or concern? ¨ Y ¨ N ¨ Refused
b) A past head injury? ¨ Y ¨ N ¨ Refused
c) A learning disability, developmental disability, or otherimpairment?
¨ Y ¨ N ¨ Refused
26. Do you have any mental health or brain issues that wouldmake it hard for you to live independently because you’d needhelp?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR MENTAL HEALTH.SCORE:
IF THE RESPONENT SCORED 1 FOR PHYSICAL HEALTH AND 1 FOR SUBSTANCE USE AND 1 FOR MENTAL HEALTH, SCORE 1 FOR TRI-MORBIDITY.
SCORE:
27. Are there any medications that a doctor said you should betaking that, for whatever reason, you are not taking?
¨ Y ¨ N ¨ Refused
28. Are there any medications like painkillers that you don’ttake the way the doctor prescribed or where you sell themedication?
¨ Y ¨ N ¨ Refused
IF “YES” TO ANY OF THE ABOVE, SCORE 1 FOR MEDICATIONS.SCORE:
Scoring SummaryDOMAIN SUBTOTAL RESULTS
PRE-SURVEY /1 Score: Recommendation:
0-3: no moderate or high intensity services be provided at this time
4-7: assessment for time-limited sup-ports with moderate intensity
8+: assessment for long-term hous-ing with high service intensity
A. HISTORY OF HOUSING & HOMELESSNESS /2
B. RISKS /4
C. SOCIALIZATION & DAILY FUNCTIONS /5D. WELLNESS /5
GRAND TOTAL: /17
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Follow-Up QuestionsOn a regular day, where is it easiest to find you and what time of day is easiest to do so?
place:
time: : or
Is there a phone number and/or email where someone can get in touch with you or leave you a message?
phone: ( ) -
email:
Ok, now I’d like to take your picture so that it is easier to find you and confirm your identity in the future. May I do so?
¨ Yes ¨ No ¨ Refused
Communities are encouraged to think of additional questions that may be relevant to the programs being operated or your specific local context. This may include questions related to:
• military service and nature of discharge• ageing out of care• mobility issues• legal status in country• income and source of it• current restrictions on where a person can legally reside• children that may reside with the youth at some point in the future• safety planning
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Appendix A: About the TAY-VI-SPDATThe HEARTH Act and federal regulations require communities to have an assessment tool for coordinated entry - and the VI-SPDAT and SPDAT meet these requirements. Many communities have struggled to comply with this requirement, which demands an investment of considerable time, resources and exper- tise. Others are making it up as they go along, using “gut instincts” in lieu of solid evidence. Communities need practical, evidence-informed tools that enhance their ability to to satisfy federal regulations and quickly implement an effective approach to access and assessment. The VI-SPDAT is a first-of-its-kind tool designed to fill this need, helping communities end homelessness in a quick, strategic fashion.
The VI-SPDATThe VI-SPDAT was initially created by combining the elements of the Vulnerability Index which was cre- ated and implemented by Community Solutions broadly in the 100,000 Homes Campaign, and the SPDAT Prescreen Instrument that was part of the Service Prioritization Decision Assistance Tool. The combina- tion of these two instruments was performed through extensive research and development, and testing. The development process included the direct voice of hundreds of persons with lived experience.
The VI-SPDAT examines factors of current vulnerability and future housing stability. It follows the structure of the SPDAT assessment tool, and is informed by the same research backbone that supports the SPDAT - almost 300 peer reviewed published journal articles, government reports, clinical and quasi-clinical assessment tools, and large data sets. The SPDAT has been independently tested, as well as internally reviewed. The data overwhelmingly shows that when the SPDAT is used properly, housing outcomes are better than when no assessment tool is used.
The VI-SPDAT is a triage tool. It highlights areas of higher acuity, thereby helping to inform the type of support and housing intervention that may be most beneficial to improve long term housing outcomes. It also helps inform the order - or priority - in which people should be served. The VI-SPDAT does not make decisions; it informs decisions. The VI-SPDAT provides data that communities, service providers, and people experiencing homelessness can use to help determine the best course of action next.
The Youth – Transition Age Youth Tool from CSHReleased in May 2013, the Corporation for Supportive Housing (CSH) partnered with Dr. Eric Rice, Assistant Professor at the University of Southern California (USC) School of Social Work, to develop a triage tool that targets homeless Transition Age Youth (TAY) for permanent supportive housing. It consists of six items associated with long-term homelessness (five or more years) among transition-aged youth (age 18-24).
Version 2 of the VI-SPDATVersion 2 builds upon the success of Version 1 of the VI-SPDAT with some refinements. Starting in August 2014, a survey was launched of existing VI-SPDAT users to get their input on what should be amended, improved, or maintained in the tool.
Analysis was completed across all of these responses. Further research was conducted. Questions were tested and refined over several months, again including the direct voice of persons with lived experience and frontline practitioners. Input was also gathered from senior government officials that create policy and programs to help ensure alignment with guidelines and funding requirements.
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The TAY-VI-SPDAT – The Next Step Tool for Homeless YouthOne piece of feedback was the growing concern that youth tended to score lower on the VI-SPDAT, since the Vulnerability Index assesses risk of mortality which is less prevalent among younger populations. So, in version 2 of the VI-SPDAT, OrgCode Consulting, Inc. and Community Solutions joined forces with CSH to combine the best parts of the TAY, the VI, and the SPDAT to create one streamlined triage tool designed specifically for youth aged 24 or younger.
If you are familiar with the VI-SPDAT, you will notice some differences in the TAY-VI-SPDAT compared to VI-SPDAT version 1. Namely:
• it is shorter, usually taking less than 7 minutes to complete;• subjective elements through observation are now gone, which means the exact same instrument can
be used over the phone or in-person;• medical, substance use, and mental health questions are all refined;• you can now explicitly see which component of the full SPDAT each VI-SPDAT question links to; and,• the scoring range is slightly different (Don’t worry, we can provide instructions on how these relate to
results from Version 1).
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Since the VI-SPDAT is provided completely free of charge, and no training is required, any community is able to use the VI-SPDAT without the explicit permission of Community Solutions or OrgCode Consulting, Inc. As a result, the VI-SPDAT is being used in more communities than we know of. It is also being used in Canada and Australia.
Appendix B: Where the VI-SPDAT is being used in the United States
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A partial list of continua of care (CoCs) in the US where we know the VI-SPDAT is being used includes:Alabama• Parts of Alabama Balance of
StateArizona• StatewideCalifornia• San Jose/Santa Clara City &
County• San Francisco• Oakland/Alameda County• Sacramento City & County• Richmond/Contra Costa
County• Watsonville/Santa Cruz City &
County• Fresno/Madera County• Napa City & County• Los Angeles City & County• San Diego• Santa Maria/Santa Barbara
County• Bakersfi eld/Kern County• Pasadena• Riverside City & County• Glendale• San Luis Obispo CountyColorado• Metropolitan Denver
Homeless Initiative• Parts of Colorado Balance of
StateConnecticut• Hartford• Bridgeport/Stratford/Fairfi eld• Connecticut Balance of State• Norwalk/Fairfi eld County• Stamford/Greenwich• City of Waterbury
District of Columbia• District of ColumbiaFlorida• Sarasota/Bradenton/
Manatee, Sarasota Counties• Tampa/Hillsborough County• St. Petersburg/Clearwater/
Largo/Pinellas County• Tallahassee/Leon County• Orlando/Orange, Osceola,
Seminole Counties• Gainesville/Alachua, Putnam
Counties• Jacksonville-Duval, Clay
Counties• Palm Bay/Melbourne/Brevard
County• Ocala/Marion County• Miami/Dade County• West Palm Beach/Palm Beach
CountyGeorgia• Atlanta County• Fulton County• Columbus-Muscogee/Russell
County• Marietta/Cobb County• DeKalb CountyHawaii• HonoluluIllinois• Rockford/Winnebago, Boone
Counties• Waukegan/North Chicago/
Lake County• Chicago• Cook CountyIowa• Parts of Iowa Balance of StateKansas• Kansas City/Wyandotte
CountyKentucky• Louisville/Jefferson County
Louisiana• Lafayette/Acadiana• Shreveport/Bossier/
Northwest• New Orleans/Jefferson Parish• Baton Rouge• Alexandria/Central Louisiana
CoCMassachusetts• Cape Cod Islands• Springfi eld/Holyoke/
Chicopee/Westfi eld/Hampden County
Maryland• Baltimore City• Montgomery CountyMaine• StatewideMichigan• StatewideMinnesota• Minneapolis/Hennepin County• Northwest Minnesota• Moorhead/West Central
Minnesota• Southwest MinnesotaMissouri• St. Louis County • St. Louis City • Joplin/Jasper, Newton
Counties• Kansas City/Independence/
Lee’s Summit/Jackson County• Parts of Missouri Balance of
StateMississippi• Jackson/Rankin, Madison
Counties• Gulf Port/Gulf Coast RegionalNorth Carolina• Winston Salem/Forsyth
County• Asheville/Buncombe County• Greensboro/High Point
North Dakota• StatewideNebraska• StatewideNew Mexico• StatewideNevada• Las Vegas/Clark CountyNew York• New York City• Yonkers/Mount Vernon/New
Rochelle/Westchester CountyOhio• Toledo/Lucas County• Canton/Massillon/Alliance/
Stark CountyOklahoma• Tulsa City & County/Broken
Arrow• Oklahoma City• Norman/Cleveland CountyPennsylvania• Philadelphia• Lower Marion/Norristown/
Abington/Montgomery County• Allentown/Northeast
Pennsylvania• Lancaster City & County• Bristol/Bensalem/Bucks
County• Pittsburgh/McKeesport/Penn
Hills/Allegheny CountyRhode Island • StatewideSouth Carolina• Charleston/Low Country• Columbia/MidlandsTennessee• Chattanooga/Southeast
Tennessee• Memphis/Shelby County• Nashville/Davidson County
Texas• San Antonio/Bexar County• Austin/Travis County• Dallas City & County/Irving• Fort Worth/Arlington/Tarrant
County• El Paso City and County• Waco/McLennan County• Texas Balance of State• Amarillo• Wichita Falls/Wise, Palo Pinto,
Wichita, Archer Counties• Bryan/College Station/Brazos
Valley• Beaumont/Port Arthur/South
East TexasUtah• StatewideVirginia• Richmond/Henrico,
Chesterfi eld, Hanover Counties
• Roanoke City & County/Salem• Virginia Beach• Portsmouth• Virginia Balance of State• Arlington CountyWashington• Seattle/King County• Spokane City & CountyWisconsin• StatewideWest Virginia• StatewideWyoming• Wyoming Statewide is in the
process of implementing
560 In 560:
The Tampa/Hillsborough County Continuum of Care’s plan to address unsheltered homelessness and some of the top causes of homelessness by providing housing opportunities to 560 people in 560 days, beginning June 2019 through December 2020.
TAMPA/HILLSBOROUGH COUNTY CONTINUUM OF CARE
560 In 560 Homelessness is unacceptable throughout Hillsborough County. It is neither inevitable nor perpetual.
Tampa Hillsborough Homeless Initiative (THHI) is designated by federal, state and local governments to serve as the lead entity of the Tampa/ Hillsborough County Continuum of Care (CoC). The CoC is a strategic planning body on the issue of homelessness. Through the efforts of the CoC, our community has made significant headway in the fight against homelessness. Based on the Hillsborough County 2014 Homeless Point-in-Time (PIT) Count, there were 1,091 people unsheltered, sleeping on the street or in places not meant for human habitation, in Hillsborough County. As of the February 2019 PIT Count, 672 people were unsheltered, a five year decrease of 38% in the number of people that are experiencing homelessness and were unsheltered. Our community has also experienced significant decreases in the other subpopulations:
15% decrease in overall homelessness 37% decrease in Veteran homelessness 35% decrease in chronic homelessness 36% decrease in unaccompanied youth homelessness (2015 data) 37% decrease in family homelessness
The CoC has enthusiastically adopted a series of evidence-based practices collectively known as Housing First. Business, government, healthcare, human services, and philanthropic leaders have coalesced around making homelessness rare, brief and non-recurring in Hillsborough County. In order to truly address homelessness, the community must simultaneously address the top causes of homelessness1:
The 560 In 560 addresses the issue of unsheltered homelessness and some of the top causes leading to homelessness. The goal of 560 In 560 is to provide housing opportunities to 560 people in 560 days, beginning June 2019 through December 2020. This aggressive and lofty goal focuses on reducing the percentage of unsheltered homelessness by 90% from the number reported in the 2014 PIT Count. 560 In 560 will assemble an array of resources that can rapidly house individuals and families from emergency shelters and move them towards self-sufficiency with minimal assistance. This process will simultaneously make emergency shelter and permanent housing available for those sleeping on the streets or places not meant for human habitation and that require more intensive assistance prior to becoming self-sufficient. The CoC will strengthen its partnerships and programs with key players and develop new partnerships and programs to reach the goal of 560 In 560. The following initiatives and events will help achieve the goal:
1. Hillsborough County Expungement Clinic 2. Second Chance Job Fair 3. C.A.S.H. Program 4. Hot Spot Mobile Outreach 5. Rapid Exit from Shelters 6. Speed Leasing 7. Operation: REVEILLE 8. Shared Housing 9. Housing is Healthcare 10. The B.E.A.C.H. House Project
1 https://nlchp.org/wp-content/uploads/2018/10/Homeless_Stats_Fact_Sheet.pdf
lack of affordable housing unemployment poverty low wages mental illness substance abuse
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1. Hillsborough County Expungement Clinics In a partnership with the State Attorney’s Office 13th Judicial Circuit (SAO) and the Hillsborough County Commission on the Status of Women, Tampa Hillsborough Homeless Initiative (THHI) conducted the inaugural Hillsborough County Expungement Clinic in September 2018. The clinic offered county residents who had been charged with a crime the opportunity to have one criminal record sealed or expunged, provided that the charge did not result in a criminal conviction (complying with Florida law). The expungement of a charge improves residents’ opportunities for housing, employment and education. The application and legal fees to have a criminal charge sealed or expunged often exceeds $2,500. With funding secured by THHI, the $75 application fee was waived for each participant. The Expungement Clinic provided pro-bono services valued at $357,000 to the residents of Hillsborough County. SAO and THHI agreed to organize three additional clinics in 2019 (August, September and November). Each clinic will serve approximately 100 people. The goal is to provide six clinics, bi-monthly in 2020. Proposed # of Persons Served: 900 people Target Population: People with criminal charges, but no convictions Frequency: Bi-monthly (9 clinics) Total Cost: $67,500 (for 900 application fees)
2. Second Chance/Re-Entry Job Fairs THHI will coordinate with community leaders to implement the 2nd Chance/Re-Entry Job Fair. In Hillsborough County, during the 2019 Homeless Point-In-Time Count, 32% of the adults reported they have been charged with a felony in the past. Poverty, unemployment and low wages are among the leading causes of homelessness. The job fair will focus on providing employment opportunities for people with criminal records who are experiencing homelessness or recently emerging from homelessness. The 2nd Chance/Re-Entry Job Fair will feature employers with current job openings willing to hire residents that are unemployed/under employed due to their criminal record. The 2nd Chance/Re-Entry Job Fair is an opportunity for residents of Hillsborough County with a criminal record to re-enter the job force. It will remove barriers for employment and housing by assisting ex-offenders who are ready to return to the job market make connections with potential employers and improve their interview skills. One job fair will be held in 2019 and two in 2020. Each fair will serve approximately 200 people. Proposed # of Persons Served: 600 people Target Population: Ex-offenders seeking employment Frequency: 3 Events Total Cost: $12,000 (Set-up fee/venue/incentives)
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3. C.A.S.H. Program The Community-wide Affordable Supportive Housing (C.A.S.H.) Program is a method of increasing access to housing for people emerging from homelessness and are unlikely to obtain housing without assistance. The C.A.S.H. Program has four components:
o Developer Incentive provides upfront funding ($2,000/year/unit) to establish a long-term contract with the developers/property owners to ensure that the unit will be used for permanent supportive housing for 5 to 15 years. Tenants will typically have HUD-funded housing vouchers and long-term case management.
o Risk Mitigation provides funding to developers/property owners that experience excessive damages, lost
rent, or legal fees beyond the security deposit. Risk mitigation is an added protection for landlords who are willing to reduce screening criteria to rent to people with limited income, poor rental history or criminal history.
o Set Aside Units are available via a partnership with Hillsborough County’s Affordable Housing Services
to provide 10% of new affordable housing units specifically for people emerging from homelessness. THHI is the gate-keeper of those units and assigns the housing to service providers. The service providers then assign residents to the units providing rental assistance and case management.
o Rental Gap Incentive provides funds to landlords on behalf of clients that are emerging from homelessness.
Clients are able to pay rent that is above Fair Market Rent (which makes the unit ineligible for mid-to-long term HUD funds); however “start-up” funds will be needed to stabilize the renter. This expands the housing options for renters and allows the renters to live in areas that may have been initially deemed unaffordable.
Proposed # of Persons Served: 150 people Target Population: All Frequency: Once every three years, during RFP process Total Cost: $3,000,000
4. Hot Spot Mobile Outreach To address the issue of unsheltered homelessness within several “hotspots” that are experiencing high rates of homelessness throughout Hillsborough County, THHI will collaborate with housing service providers and the current outreach teams within the CoC to coordinate Hot Spot Mobile Outreach (HSMO). Mobile outreach teams in the past have provided basic services (bus passes, snacks, water, blankets, etc.). By contrast, HSMO will be housing-centered. Mobile command centers will be established and remain at the hot spot locations for up to 30 days. Based on the February 2019 Homeless Point-In-Time Count, 47% (672 people) of those experiencing homelessness were reported as unsheltered. Unsheltered refers to the sleeping conditions of people experiencing homelessness in places not meant for human habitation (parks, benches, sidewalks, abandoned buildings, car, tent encampment areas, etc.) Currently, there are six designated hotspots based on data collected from the February 2019 Homeless Point-in-Time Count. HSMO will operate at two locations simultaneously for 30 days at each location. HSMO will work in conjunction with Shared Housing (see #8). If necessary, hotel vouchers will be available to expedite the process of providing housing. Proposed # of Persons Served: 200 people Target Population: Unsheltered, people sleeping in areas not meant for human habitation Frequency: Monthly (two locations per month) Total Cost: $150,000 (hotel vouchers, mobile command centers)
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5. Rapid Exit from Shelters Over the last three years, THHI has partnered with social service providers to increase the number of Rapid Re-housing Program vouchers in our community. Rapid Exit was introduced in emergency shelters, the domestic violence program and the Community Housing Solutions Center (CHSC) in 2016. Funding for Rapid Exit is provided directly to emergency shelters, the domestic violence program and the CHSC in an effort to expedite the process of securing permanent housing for people residing in those programs that need minimal assistance to become stably housed. In the past, emergency shelters, the domestic violence program and the CHSC would need to refer their clients to an additional program to obtain Rapid Re-housing Program vouchers. As a result of Rapid Exit, 15% more people are leaving emergency shelters, the domestic violence program and the CHSC to move into permanent housing. Proposed # of Persons Served: 500 people Target Population: People with resources to sustain moving into permanent homes Frequency: Daily (Funding is available once in every three years) Total Cost: $1,500,000 (Funded by state and federal agencies)
6. Speed Leasing On July 13, 2019, THHI and its partners will host a pilot housing surge event, 2019 Summer Speed Leasing. Speed Leasing is a formalized matchmaking process which provides financial incentives to landlords who rent to residents that are experiencing housing barriers. Landlords will be able to exhibit available units and screen potential tenants at the event. Potential tenants will have the opportunity to meet with several landlords during the one-day event. Service providers with Rapid Re-housing funds will provide the short-to-mid term rental and utility assistance needed for securing housing for clients. The goal of this pilot project is to bring individuals and families that are experiencing homelessness together with landlords in a one-day event. Individuals and families experiencing homelessness will be pre-selected using the community’s Coordinated Entry System (CES). CES is a process developed to ensure that all people experiencing a housing crisis have fair and equal access and are quickly identified, assessed, referred, and connected to housing and assistance based on their strengths and needs. The initial Speed Leasing event will focus on housing ten (10) families and five (5) individuals. The events will be held quarterly; two events in 2019 and four in 2020. Each event will assist 15 households (45 people).
Proposed # of Persons Served: 270 people (90 households) Target Population: People with resources to sustain permanent housing Frequency: Quarterly (6 events) Total Cost: $45,000 ($250/successful move-in and $250 after 6 months)
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7. Operation: REVEILLE Operation: REVEILLE is a housing-first initiative aimed at rapidly re-housing Veterans and developing a system of care to ensure that a Veteran never sleeps on the streets again. Each year on Veterans Day, THHI in partnership with the member agencies of the Continuum of Care (CoC) and in conjunction with local, state, regional and national partners provide homes to military Veterans in need of housing, presenting each Veteran with keys to their very own home. Each home is pre-furnished and stocked with food and household supplies. Most Veterans will have a HUD-VASH housing voucher. Veterans are selected for Operation: REVEILLE via the Coordinated Entry System (CES). Veterans are offered supportive services to transition into housing. Case management is available in the days and weeks following their move-in to access other needed services. Some Veterans will require very little assistance, while others will require a lifetime of assistance. During Operation: REVEILLE each Veteran is assigned to a Comrade: a volunteer, who assists the Veteran throughout the day with navigating the available services on-site according to their needs. Proposed # of Persons Served: 75 people (50 households) Target Population: Disabled Veterans Frequency: Annually, on Veterans Day Total Cost: $250,000 (Furniture, food, supplies, etc.) funded with corporate donations
8. Shared Housing One of the primary reasons for homelessness is the lack of affordable housing. For many single people residing in shelters and homeless encampments, an efficiency apartment is not obtainable even with income from low wage jobs or social security benefits. Shared Housing may be the solution for them. It is common for people to develop a community and a support system while experiencing homelessness. Shared Housing will make housing affordable, keep those relationships intact and promote long term housing stability for those that may currently live together in shelters, encampments and parks throughout Hillsborough County. THHI will direct funds towards Shared Housing. Shared Housing is not a new concept; however, THHI is developing a local Shared Housing strategy that is one solution to providing immediate housing for single adults experiencing homelessness. THHI will work with investors to purchase single family, 3 bedroom homes for approximately $140,000. Funding will be 50% from the investor and 50% from THHI. The homes will have a 10 -15 year recapture requirement. Many of the tenants will have HUD-funded vouchers with case management, but many will be employed with low wage jobs. Proposed # of Persons Served: 50 units (150 people) Target Population: Low income individuals emerging from homelessness Frequency: Once Total Cost: $3,500,000
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9. Housing Is Healthcare Stable housing is a critical component to a person’s health, especially for those experiencing chronic homelessness and chronic illness. Annually, mental health, behavioral health and substance abuse treatment agencies in Hillsborough County receive $1.2 million via HUD’s CoC Program to provide case management for Permanent Supportive Housing (PSH) programs. The agencies also receive local and state funds for healthcare which may lead to clients having several case managers. In an effort to streamline the treatment process for participants and to increase the number of housing vouchers in our community, THHI proposes to partner with the Hillsborough County Healthcare Plan, to develop a new initiative, Housing Is Healthcare. This concept is not new to our community; however, timing is of the essence and immediate implementation can add approximately 120 new housing vouchers to our community. Housing Is Healthcare will replicate the successful collaboration of housing and health care demonstrated at the Cypress Landing complex. Residents experiencing chronic homelessness have HUD vouchers for housing and receive case management and treatment via the Hillsborough County Healthcare Plan. Using an alternate source of funding for the provision of supportive services would allow for a realignment of HUD CoC Program funding under PSH to be used to provide more housing vouchers for people who are experiencing chronic homelessness. THHI will request a budget amendment from HUD to reallocate case management funds to housing funds. This realignment would increase PSH housing by nearly 40% by adding a minimum of 120 new housing vouchers to our community. Proposed # of Persons Served: 120 people Target Population: People with a disability and experiencing homelessness Frequency: Once (HUD budget amendment), Annually (Cost for case management) Total Cost: $3,000,000 (Proposed funding via the Hillsborough County Health Care Plan)
10. The B.E.A.C.H. House The Beginning of the End to Abolish Chronic Homelessness (B.E.A.C.H.) House is an initiative aimed at addressing chronic homelessness in Tampa/Hillsborough County. Based on the past 5 years of data, those experiencing chronic homelessness in Hillsborough County are considered the most vulnerable population and represents 27% of those experiencing homelessness. The B.E.A.C.H. House would provide a friendly and safe living environment for chronically homeless individuals who are the most visible and the most vulnerable in our community and who would never be able to maintain their own living space due to physical or mental disability. THHI proposes to establish three houses. Each house would accommodated 15 severely chronically homeless people. Each person would have their own bedroom and bathroom with shared common areas. Long term case management will be included. The houses would be designed similarly to Fisher Houses which are located across the country to provide temporary accommodations for families of military Veterans. This design also allows each person the opportunity to provide and gain support from those reside at The BEACH Houses. Proposed # of Persons Served: 45 people Target Population: Severely disabled/chronically homeless people Frequency: Once for construction and annually for operations/case management Total Cost: $10,500,000 ($9,000,000 for construction for 3 communal living homes and $1,500,000 for
operation and case management)
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Summary: Making homelessness rare, brief and non-recurring is a daunting and complex task. Homelessness is a community issue that requires a community response. 560 In 560 is an aggressive and lofty plan. However, the goals are achievable. Continuous collaborations with our current community partners are required, but developing new collaborations and resources are critical. Building affordable housing is not the only solution because it is a slow and expensive process. Most people experiencing homelessness will not only need housing, but will require some sort of voucher or subsidy to even obtain affordable housing. 560 In 560 tackles this difficult merger of resources.
People Being Impacted vs
People Receiving Housing
Assistance
Voucher vs Units (Beds)
Total Project Cost
June 2019 – December 2020
Total Project Funding Gap June 2019 –
December 2020
1. Hillsborough County Expungement Clinic
900 people N/A $67,500 $0
2. Second Chance Job Fair
600 people N/A $12,000 $0
3. C.A.S.H. Program
150 people Units $3,000,000 $1,500,000 (one-time)
4. Hot Spot Mobile Outreach
200 people N/A $150,000 $0
5. Rapid Exit
500 people Short-Term Vouchers
$1,500,000 $0
6. Speed Leasing 270 people Units $45,000 $0 7. Operation: REVEILLE 75 people Units $250,000 $0 8. Shared Housing 150 people Units $3,500,000 $1,000,000
(one-time) 9. Housing is Healthcare
120 people Long-Term
Vouchers $3,000,000 $3,000,000
(annually) 10. The B.E.A.C.H. House
Project
45 people Units $10,500,000 $7,500,000
$6 million (construction, one-
time) $1.5 (operation and case management,
annually)
3010 to be Impacted
690 People to be Housed
690 Units
(beds)
620 Vouchers
$22,024,500
$13,000,000
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