Download - 1 Transition: Part C to Part B Infant & Toddler Connection of Virginia Spring/Summer 2007
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Transition:Part C to Part B
Infant & Toddler Connection of Virginia
Spring/Summer 2007
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Transition Steps and Services
Requirements
Implementation
Documentation
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Requirements
Each IFSP must include a component related to transition The transition component is included in the IFSP throughout the child’s and family’s participation in Part C services beginning with the child’s and family’s initial IFSP.
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RequirementsSteps, including timelines, to be taken to support the transition of the child, upon reaching age two (by September 30) or such time before the child reaches three years, to:
(1) Preschool services under Part B of the Act, to the extent that those services are considered appropriate; (2) Other services that may be available, if appropriate; or (34 CFR 303.344(h))(3) No further services, if appropriate.
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Requirements
Steps in transition plans are developed jointly by the
family and Part C personnel, as well as Part B personnel
when required and appropriate.
Steps include:
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Requirements:Transition Steps
1) Timelines;2) Discussions with, and training of, parents
regarding future placements and other matters related to the child's transition;
3) Transmission, unless the parents disagree, of the child’s name, address, telephone number, and birth date to the school division in which the child resides as the child becomes age eligible for Part B;
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Requirements:Transition Steps
(Cont.)
4) Procedures to prepare the child for changes in service delivery, including steps to help the child adjust to, and function, in the new setting;
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Requirements:Transition Steps
(Cont.)5) With parental consent, the transfer of
child-specific information to the local educational agency (LEA) to ensure continuity of services, including evaluation and assessment information required in Sec. 303.322, and copies of IFSPs that have been developed and implemented in accordance with Secs. 303.340 through 303.346; and(34 CFR 303.344(h)(2))
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Requirements:Transition Steps
(Cont.)
6) The Part B eligibility process
7) Steps to exit the Part C System
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Requirements:Child Progress
Measures
Determination of the child’s functional status on the three OSEP indicators must be done when the child exits Part C (if the child has been in the Part C System for 6 months or longer)Determination must be done by Part B upon entry to the Part B system
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Transition Steps and Services:
ImplementationPlanning must be individualizedSteps to exit the Part C system (new requirement in 2004)Child Progress Determination IFSP page 7 is being revised to be more specificCan make changes on page 7 without IFSP review
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Implementation:Child Progress
Measures
The Part B entry data may be used as Part C’s exit data; or
The Part C exit data may be used as Part B’s entry data
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Transition Steps and Services:
Documentation
Page 7 of IFSP – must document that steps and services are planned and when they are completed
Contact notes
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Notification to the LEA
Requirements
Implementation
Documentation
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Notification to the LEARequirements
• Parents are informed in writing via the transition page that:
• Child’s name, address, telephone number, and birth date will be sent to school division when the child reaches the age of eligibility for special education.
• Notice contains the date on which the locality intends to send the information
• Information is sent unless parent indicates in writing on the IFSP transition page that they do not want the information sent.
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Notification to the LEARequirements
Sending only the number of children does not meet the requirement
This is child find, not referral
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Notification to LEAImplementation
Activity 3 on Page 7 of IFSPNo specific timeframe – “as child nears age of eligibility”Can be a list of all potentially eligible children sent at specific time of year or can send for each child as he/she nears age eligibility for Part BDetermine who is responsible for sending and who is responsible for receiving
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Notification to LEA:Documentation
Page 7 of IFSP
If/when family changes their mind
Copy of written document that was sent to LEA must be kept-
in child’s file; or in general transition file if a list is sent
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Referral/Sending Child-Specific
Information to LEA
Requirements
Implementation
Documentation
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Referral Requirements
With parent permission, the locality transmits to the appropriate school division in which the child resides, no later than April 1 of a given year, child-specific information, including:
• current IFSP• recent evaluation findings• other pertinent records
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Referral Requirements:
Virginia
Referrals for children who may be eligible for early childhood special education programs (Part B) may be made at any time during the calendar year.
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Referral: Child Who May be Eligible for Part C
and Part B
Parents of children who are referred to the Part C early intervention system after the April 1st date and who will reach the age of eligibility for special education services the following school year, are informed of the availability of public school services as well as Part C services until the child enters school or reaches the age of three.
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Referral Implementation
Determine who is responsible for sending the referral
Determine who is responsible for receiving the referral
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ImplementationLate Referrals:
Families are informed of the timelines required for the public school to determine eligibility and initiate placement. Transmission of child’s name, address, etc., as well as child-specific information is completed as soon as possible.
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Referral: Documentation
Page 7 of IFSP
Contact notes
Parental consent for transmission of child- specific information
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Transition Planning Conference
Requirements
Implementation
Documentation
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Transition Planning Conference:
Requirements
With the family's approval, a conference between the family and the LEA/IEU at least 90 days (and at the discretion of all such parties, up to 9 months) before the child's third birthday, or if earlier, the date on which the child is eligible for the preschool program under Part B of the Act in accordance with State law is convened.
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Purpose of the Transition Planning
Conference
1) Discuss appropriate services that the child may receive;
2) Review the child's program options for the period from the date of eligibility for Part B services through the remainder of the year; and
3) Establish and implement a transition plan.
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The Transition Plan Identifies
Steps to complete transitionNeeds of families to participate in planResponsibilities of Part C and Part B to:
Exchange and review recordsDetermine, provide additional evaluations to determine eligibilityShare information with and support family throughout the process Changes in new environment to ease transition
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Transition Conference: Required
Attendance
Parent
Part C Representative (most likely the Service Coordinator)
Part B Representative
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Transition Planning Conference: Prior Notice
and Consent
Prior Notice is provided via Virginia’s Prior Notice formParental consent is NOT documented via the Prior Notice form. Revised IFSP will include a place to document consent; until then,
Hand write on IFSP; ORUse local form
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Transition Planning Conference:
Implementation
Determine who will coordinate
Determine location
Determine procedure for delayed transition or late referrals
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Delayed Transition
The service coordinator is responsible for using the written prior notice and consent to initiate a transition planning conference to identify the appropriate activities to ensure a smooth and timely transition for children who are age-eligible for transition because they are two on or before September 30, but whose families choose to delay transition until later in the school year.
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Transition Planning Conference:
Documentation
Prior NoticeParent ConsentContact NotesPage 7 of IFSPInclude in Documentation:
Date meeting held, who attendedTransition plan developed
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Collaborative Planning:
Part C and LEAsNeed to Consider:
Timelines (notification, referral, child-specific information, transition conference, child progress determination)Who is responsible for each actionSharing dataHow to resolve disputes or problemsHow and how often evaluation of transition process will occur
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Collaborative Planning:
Child Progress Measures
Determine circumstances under which Part C exit data will be used for Part B entry data and vice versaDevelop/implement process for data sharing
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Collaborative Planning:
Part C and LEAs
Review/Revise local interagency agreements
Can develop a local annual transition process that is more specific than the interagency agreement