1
Képpel FELS Brasil S.A.
Management Presentation:J.D.Edwards System
Presenter: Richard L Berryand
Paulo de Tarso Rocha Coelho Jr.
2
Agenda
• System Overview 10 mins
• Project Costing Overview 20 mins
• Purchasing Process 20 mins
• Stores Processes 20 mins
• Payment Process 10 mins
• Conclusion 10 mins
3
• The J.D.Edwards software is now ‘live’
• Apart from JDE, the KFELS 6 digit Cost Code scheme, and a new standardised Inventory Item Number have also been implemented
• There are many changes of procedure that affect daily operations:– Costing
– Purchasing
– Integration
– Fiscal
– Payment
J.D.Edwards Overview
4
J.D.Edwards System Overview
• Costing• Procurement• Inventory Management• Payments• Billing and Receipts• General Ledger• Fiscal• Fixed Assets
5
J.D.Edwards: Integration
General Ledger
Project Ledger
Purchasing
Inventory
Accounts Payable
Address Book
Accounts Receivable
Fixed Assets
Fiscal
ApplicationConsumable
Issue
6
Job Cost: Integration• Purchasing
– Commitments (as soon as PO or subcontract is entered)– Receiving (immediately updates cost)– Cost is charged to the Job, quantity updates inventory
• Inventory– Inventory Issues and Returns of consumable materials
• Fiscal– Taxes charged to the Job
• Fixed Assets– Assets may be bought for a project
• Accounts Receivable
• Accounts Payable
• General Ledger
7
Job Cost
• Cost Types– Labour– Material– Subcontract– Other
• Cost Code 6 – digit has been implemented
• Labour Costing interfaced from RM Labore, and hours from SAMO.
13
• Purchasing Types:– OI Consumable Inventory– OD Direct Application– OS Subcontract– OF Fixed Assets
• Process Changes:– All PO are in JDE– Costing must be entered into the PO– Tax information must be correct in the PO
• Benefits– Integration– Consolidated view of purchases– Delivery statistics
J.D.Edwards System Overview:Procurement Management
14
Procurement Process: Consumable Stores
Requisition
Purchase Order
Receive
Fiscal
Accounts Payable
Requisition and Tabulation outside JDE
Enter, print and approve
Stores receive, update stock, create Nota Fiscal information
Verify tax information
Update due date, print espelho
Treasury Pay
15
Procurement Process: Application Stock
Requisition
Purchase Order
Receive
Fiscal
Accounts Payable
Requisition and Tabulation outside JDE
Enter, print and approve
Stores receive, update project costs, update project warehouse, create Nota Fiscal information
Verify tax information
Update due date, print espelho
Treasury Pay
16
Procurement Process: Services
Requisition
Purchase Order
Receive
Accounts Payable
Calculate ISS/INSS
Requisition and Tabulation outside JDE
Enter, print and approve
Accounts Payable Department ‘receive’, update project costs, create Nota Fiscal information
Update Accounts Payable
Fiscal Department calculate ISS and INSS withholding taxes
Accounts Payable Print Espelho
Treasury Pay
17
Procurement Process: Fixed Assets
Requisition
Purchase Order
Receive
Fiscal
Accounts Payable
Requisition and Tabulation outside JDE
Enter, print and approve
Stores receive, update accounts, create Nota Fiscal information
Verify tax information
Update due date, print espelho
Treasury Pay
Fixed Assets Update Fixed Assets Ledger
18
Procurement Management
• Procurement History by:– Type of Purchase: Application or Consumable– Project– Supplier– Item– Cost Code– Requisition Number– Dates
• Expediting– Promised delivery date revision– Expediting report– Outstanding Order List– Late Delivery
21
• Consumable Stores Niterói and Angra
• Application Stores Niterói and Angra
• FSTP material bought for KFB
• Locations have not yet been defined
• New structured item number 99.99.99.99999
J.D.Edwards System Overview:Inventory Management
24
J.D.Edwards System Overview:Inventory Management Processes
• Receiving:– Application Material
– Consumable Material
– Overhead Material
– Ativo Fixo
• Transferencia
• Remessa
• Devolução
• Emissão & Retorno
• Physical Count
28
J.D.Edwards System Overview:Payments
• Majority of payments now done electronically through Banco Itaú
29
Receive Nota Fiscal
Calculate ISS and INSS
Print Espelho
Approve
Create Payments
Transmit Payment File
Receive Notification of Successful Payment
Payment Process
Stores Request a Nota Fiscal
Print Nota Fiscal
Issue Material
Credit Note
Treasury
Treasury
Treasury
30
• Contabilidade Geral
• Contas a Pagar
• Contas a Receber
• Fiscal
• Ativo Fixo
J.D.Edwards System Overview:Financial
31
Contabilidade Geral
• Both companies in one environment:– Képpel FELS Brasil (company 00001)– BrasFELS (company 00002)
• Yards and Offices:– F7001 Matriz– F7002 Niterói – F7003 Macaé – F7004 Angra– F7005 Képpel FELS Brasil (Angra)
32
Format of accounts in JDE
Contabilidade Geral
Exemplo: Cost Centre Conta Detalhe
Telefone F7002 740965
Project Material C6005N 221210 001000
Ativo Fixo 1 110410 010
33
Fiscal
• Notas Fiscais Entrada captured when materials or services are ‘received’
• Notas Fiscais Saida for:– Transferencia– Remessa– Devolução– Sales
• ICMS and IPI calculated• ISS and INSS calculated • PIS/COFINS/CSLL and IR calculated at the point
of payment
34
Fiscal
• Livros Fiscais printed from JDE• Sintegra generated from JDE• Payment instruments DARF, DARJ printed by
Banco Itaú
35
Ativo Fixo
• Combined asset register of all assets• Normal daily operations within JDE:
– Additions– Transfers– Disposal– Depreciation