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K-12: Project Management
Tuesday, November 15, 2011
Jamey Ereth (MT)Jessica Perez-Rossello (MA)
Ken Wagner (NY)
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Jamey Ereth -- Montana
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Project Management GEMS Project
• Develop Project Documents • Project Charter• Project Management Plan• Communications Plan• Project Schedule
• Obtain sign off from Executive Team members
• Weekly Status Meetings – Internal team• Weekly Status Meetings – Contractor• Bi-Weekly Executive Status Meetings• Daily Stand Up meetings
K-12: Project Management -- MT
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Project Management GEMS Project
• Central location for all documents – SharePoint• Provides ability to share links to documents rather than send a
whole document.• Provides version control• Saves space in email inbox• All team members have the same information• All team members can refer back to historical documents
• Store Agenda/Meeting minutes for each meeting• Build upon from week to week• Tracks decisions being made and questions to follow up on• Track action items
K-12: Project Management -- MT
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Jessica Perez-Rossello -- Massachusetts
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MA Goals for Increase PM Maturity• Manage scope, cost and resources• Help manage the increased number of projects• identify and manage inter-dependencies across
projects• Improve customer relationships and delivery
of their needs• Provide consistency on project management
deliverables regardless of contractors
K-12: Project Management -- MA
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MA PM Roadmap
IT Project Management Guidebook
Templates: Charter, Risk,
Issues Log, Change
Training IT PM
RTTT Adoption for
Projects
Training All PMs
Charters and Schedules
Delivery Goals Alignment of All Projects
IT Adopting Unified Process
Schedule Checklist
Templates Development
process
Feb 2010
Oct 2010
June 2011
Nov 2011
Tools used
Schedules in Project Web Access for all projects
Project Documents: Charters, Change Request, Risk/Issues,Meeting Notes in Sharepoint
Monthly Report for Sponsors and Customer Representatives
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Lessons learned…Benefits• Use of same language. Agreement on scope and
priority before IT builds• Collaborative approach between IT and business
usersChallenges• Keeping qualified project managers• Controlling change and new initiatives• Culture changes
K-12: Project Management -- MA
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Ken Wagner – New York
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Lessons learned…
Policy/Data
Policy drives data collection; data analytics sharpen policy
Data “at the table” during senior leadership decision-making
Program (Business) / IT joint leadership
Navigating contracts and fiscal
“Message” a comprehensive and compelling agenda; but protect scope
Project supports…
Credible and effective project manager
Forward driven with empowered decision makers
Stakeholder engagement and governance
K-12: Project Management -- NY
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Contact Info and Resources:Jamey Ereth, [email protected]
Jessica Perez-Rossello, [email protected]
Ken Wagner, [email protected]
To Request SST Support: Fill out a TA Request
Form on GRADS
K-12: Project Management