Our reference: AH/02/18Enquiries to: Lorna SamsonAddress: 35 Racecourse Road, Ayr, KA7 2TGTelephone: 01292 269200Fax: 01292 294401Email: [email protected]
Dear Applicant
Post Title: Housekeeping and Laundry AssistantSalary Range: £15,512 - £15,871 pro rata per annumHours: 30 hours per weekClosing date: Monday 29th January 2018Informal Enquiries to: Janey McCreath, Catering and Housekeeping Manager
Thank you for your recent enquiry regarding the above vacancy. I have pleasure enclosing an application pack containing;
An Application Form. Please note we do not accept CVs. An Equal Opportunities Form. A Job Description (for reference only). A Person Specification (for reference only). An Information sheet containing details of the terms and conditions applying to the post (for
reference only).
Please note that only candidates who are shortlisted and invited for interview will receive further communication regarding the process of an application. I would therefore like to thank you for the interest you have shown in this vacancy with The Ayrshire Hospice and look forward to receiving your Application for this post.
Yours sincerely
LORNA SAMSONPeople Development Officer
INFORMATIONFOR CANDIDATES
POST OF: HOUSEKEEPING AND LAUNDRY ASSISTANTBASE: 35-37 RACECOURSE ROAD, AYR, KA7 2TGREF NO: AH/02/18
Thank you for applying for the above post with the Ayrshire Hospice. This information sheet summarises the terms and conditions related to the post. The Hospice has recently undertaken a Pay and Benefit Review and the following terms and conditions will be effective from 1 April 2016.
ABOUT THE POST:
Employing Organisation: Ayrshire Hospice
Job Description: A job description is attached.
Salary/Grade Scale: £15,512 - £15,871 pro rata per annum
Your salary will be paid into your bank account on the last Friday of each month.
Hours of Work: 30 hours per week
Annual Leave: Leave year is from April – March
30 days (225 hours) on commencing employment32 days (240 hours) after 5 years’ service
For part time staff, this will be applied on a pro-rata basis and also allocated in hours.
Public Holidays: Entitlement is 37.5 hours based on the 5 designated Public Holidays per annum, and on a 5 day week working 7.5 hours per day. The 37.5 hours entitlement is due to all whole time staff irrespective of work pattern.
For part time staff, this will be applied on a pro-rata basis and also allocated in hours.
Pensions: The Company will comply with the employer pension duties in accordance with Part 1 of the Pensions Act 2008 by automatically enrolling you where eligibility criteria is met, in the Group Personal Pension Plan.
The Hospice provides a generous employer contribution of 7.5% of your salary per month provided a minimum 2.5% employee contribution is made.
Asylum And The Asylum and Immigration Act 1996 and 2004(Section 8)Immigration Act 1996 checks to ensure that all employees are legally employedAnd 2004 (Section 8): in the United Kingdom. Candidates will be asked to provide relevant
original documents prior to an offer of employment being made. Any offer of employment will only be made when the organisation is satisfied that the candidate is the rightful holder of the documents and is legally eligible for employment within the United Kingdom.
Medical Examination: Any offer of employment is conditional upon a satisfactory medical report from the Occupational Health Department. You may be offered employment conditional on confirmation that you are medically fit for employment. A commencement date for employment will only be agreed following this confirmation.
Rehabilitation of This post is not exempt from the provision of Offenders Act: Section 4(2) of the Rehabilitation of Offenders Act 1974 (Exemptions)
Order 1975.
References: Two satisfactory written references must be obtained prior to any offer of employment being made. These should include current and previous employers as requested in the job application form. This is in line with our Recruitment and Selection Policy.
Informal Enquiries: Informal enquiries are welcomed by Janey McCreath, Catering and Housekeeping Manager, who can be contacted on 01292 269200.
Closing Date: Your completed application form should be submitted to:-
Administration DepartmentAyrshire Hospice35 Racecourse RoadAYRKA7 2TG
Or emailed to [email protected]
By: Monday 29th January 2018
JOB DESCRIPTION
1. JOB IDENTIFICATION
Job Title: Housekeeping/Laundry Assistant
Responsible to: Housekeeping Supervisor
Department: Housekeeping
No of Job Holders: 9
Last Update: June 2011
2. JOB PURPOSE
Maintain a clean, safe working environment and to assist in the delivery of all Housekeeping services within the Hospice.
3. DIMENSIONS
1 Housekeeper, 9 Housekeeping/Laundry Assistants providing Housekeeping services to:
In Patient Unit
Day Hospice
Education Centre
Fundraising Department
All offices and corridors
Laundry
4. ORGANISATIONAL POSITION
Support Services
Director
Housekeeping / Laundry Assistants
Housekeeping Supervisor
5. ROLE OF DEPARTMENT
The Hospice Housekeeping team provides the delivery of a support service through a high quality of housekeeping to all accommodation in compliance with Health and Safety Regulations and the Hospice Infection Control policy.
6. KEY RESULT AREAS
1. HOUSEKEEPING
To carry out all domestic duties to a high standard of cleanliness to include:
Daily and periodic maintenance of floors, using mechanical equipment wherever appropriate, in discussion with the Housekeeper.
Facilities
Manager
Damp dusting of ledges, tales radiators, chairs etc.
High dusting of curtain rails and door tops.
Cleaning of sanitary ware, glass door panels, interior windows and other areas as required.
Routine and terminal cleaning of areas contaminated by infection as per Infection Control policy.
2. LAUNDRY
Laundering of all linen, maintaining a high standard.
Laundering of patient’s personal clothing when required.
Recording information regarding items requiring mending and storing in designated place.
Receipt, checking and storage of clean linen.
3. To be responsible for the safe and economical use of equipment and materials, reporting all deficiencies to the Housekeeping Supervisor/Ward Manager
4. To undertake Mandatory Training including Infection Control and the correct use of equipment and materials
5. To report any equipment defects to the Housekeeping Supervisor/Ward Manager.
7a. EQUIPMENT AND MACHINERY
Floor Cleaning Machines
Vacuum Cleaners
Steam Cleaner
Washing Machines
Tumble driers
Roller Iron
7b. SYSTEMS
Health & Safety Policy and Procedures
Infection Control Policy and Procedures
Cleaning checklists and Audits
8. ASSIGNMENT AND REVIEW OF WORK
Workload will be determined by daily service requirements.
Housekeeping Supervisor monitors work performance according to work schedule and reviews through annual PDR’s.
9. DECISIONS AND JUDGEMENTS
Day to day work is assigned at the discretion of the Housekeeping Supervisor.
10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
Being able to balance priorities within the given time to meet the demands of a busy Housekeeping service.
Demonstrating flexibility in the provision of the service.
11. COMMUNICATIONS AND RELATIONSHIPS
Housekeeping team members, and all other staff, including nursing, stewards, administration, as well as patients and relatives.
12. PHYSICAL, MENTAL, EMOTIONAL AND ENVIRONMENTAL DEMANDS OF THE JOBRequirement to exert moderate physical effort.
Work pattern mainly predictable.
May occasionally be exposed to distressing or emotional circumstances.
Physical Skills:Buffing of floors.
Physical Demands:Walking /standing most of shift to include frequent bending and stretching.
Mental Demands:Maintain level of general awareness during working day.
Working Conditions:Occasional exposure to dirt and dust, unpleasant odours, cleaning sanitary areas on a daily basis, use of chemicals and disinfectants.
13. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB
1. Ability to be flexible and adaptable and to work as part of a team.
2. No formal qualifications required.
3. Experience of housekeeping/laundry duties within a similar environment is desirable.
4. Awareness of COSHH and Health and Safety Regulations is desirable.
14. JOB DESCRIPTION AGREEMENT
A separate Job Description will need to be signed off by each jobholder to whom the Job Description applies.
Job Holder’s Signature:
Head of Department Signature:
Date:
Date:
EMPLOYMENT APPLICATION FORM(All areas of this form must be fully completed or you will not be shortlisted)
Application for the post of: Housekeeping and Laundry AssistantLocation: 35-37 Racecourse Road, Ayr, KA7 2TGWhere did you see the post advertised?
FAIR TREATMENT STATEMENTNo Ayrshire Hospice employee or applicant will be unfairly discriminated against. We are particularly alert to eliminating discrimination on account of age, cultural/religious/political belief, disability, ethnicity, gender, race, relationship status, sexual orientation, and/or Trade Union membership or stewardship.
PERSONAL DETAILSTitle: Home Tel:Surname: Mobile Tel:Forename: E:mail Address:Address: Do you hold a full current driving licence?
Yes / No *Postcode:
DISABILITYThe Disability Discrimination Act 1995 and Amended Regulations 2005, defines disability as follows: “any physical or mental impairment which has a substantial adverse effect on a person’s ability to carry out normal day to day activities”. The Ayrshire Hospice is “Positive about Disabled People” and as such we provide job opportunities for disabled people. The Ayrshire Hospice operates a Job Interview Guarantee (JIG), which means that if you have a disability, and meet the minimum criteria outlined within the person specification, you will be guaranteed an interview. However, some disabled people prefer not to take this option, so please tick your preference if you are a disabled candidate.
Do you want to participate in the guarantee Scheme? Yes / No *
Please specify any special requirements you require if attending for interview, e.g. Induction Loop, Wheelchair Access, etc.
ADDITIONAL INFORMATIONDo you need a work permit to take up this post? Yes / No *Are you eligible to work in the UK? Yes / No *Driving Licence (see Job Description – only complete if a driving licence is essential) Yes / No *
Are you a current PVG member? Yes / No*
Job Reference Number: AH/02/18 (Office Use Only)
Applicant Ref No:(Office Use Only)
APPLICATION FOR EMPLOYMENT
IN CONFIDENCE
PRESENT POST(If not employed at present, give details of most recent post, including dates)
Post Title:
Grade:Name of Employer:
Address:
Business Tel No.: Can we contact you at work? Yes / No *
Date Appointed: (DD/MM/YY)Date Left (If Applicable):(DD/MM/YY)Period of Notice:
Summary of Duties: Please describe the main duties and responsibilities of your post (continue on a separate sheet if necessary).
Job Reference Number: AH/02/18 (Office Use Only)
Applicant Ref No:(Office Use Only)
QUALIFICATIONS CURRENTLYSTUDYING OR WORKING TOWARDS
Subject Type of Qualificationeg. Standard Grade, GCSE, Higher, BSc Grade Achieved
PROFESSIONAL QUALIFICATIONSProfessional Body Qualifications
PROFESSIONAL BODY REGISTRATION / MEMBER DETAILSRegistering Body:Registration/PIN Number:
Job Reference Number: AH/02/18 (Office Use Only)
Applicant Ref No:(Office Use Only)
QUALIFICATIONS ACHIEVED
Subject Type of Qualificationeg. Standard Grade, GCSE, Higher, BSc Grade Achieved
NMC Register Part:Date of Expiry:
Job Reference Number: AH/02/18 (Office Use Only)
Applicant Ref No:(Office Use Only)
EMPLOYMENT HISTORY(Please list all previous posts, beginning with the most recent. Continue on a separate sheet
if necessary)
Post Title Employers Name/AddressDate From
Date To Reason for Leaving
Job Reference Number: AH/02/18 (Office Use Only)
Applicant Ref No:(Office Use Only)
ADDITIONAL STATEMENT(Please state why you are applying for this post and provide any additional information in support of your application. Continue on a separate sheet if necessary)
Job Reference Number: AH/02/18 (Office Use Only)
Applicant Ref No:(Office Use Only)
Your referees will include your present (or most recent) employer. Please identify below the person in your organisation who is authorised to confirm your employment and the details given in your application. Please identify a second referee who may have closer knowledge of your skills, knowledge and abilities and who may offer opinion on your suitability for this post. You should not use family members or friends and these will not be accepted. Our pre-employment screening also includes, where appropriate, health and fitness for work, criminal records, qualifications and professional registration.
Name: Name:Address: Address:
Post Code: Post Code:Tel No: Tel No:E:mail Address: E:mail Address:Designation: Designation:Can this referee be contacted prior to interview?
Yes / No *
Can this referee be contacted prior to interview?
Yes / No *
DECLARATIONPlease read and sign the following statement:-
- I have completed this application form and the details I have supplied are, to the best of my knowledge, true and complete;
-- I understand that if appointed to this post the information on this form will be kept as part of my
personal file record;- I authorise you to obtain references to support this application if I am selected for interview;- I understand that details of educational qualifications, membership of professional bodies and referee
reports may be verified through the establishments and individuals I have indicated;- I consent to my details being kept confidentially and used for specific and lawful purposes as specified
in the Data Protection Act 1998;- I declare that I have no previous convictions, or have identified any I have above.
Signed……………………………………………….…
Date ……./……/……
Job Reference Number: AH/02/18 (Office Use Only)
Applicant Ref No:(Office Use Only)
REFERENCES
The Ayrshire HospicePerson Specification & Interview Rating Form
Post Title Housekeeping/Laundry Assistant Post Reference Number AH/02/18
A = ExcellentCandidates Name: B = Satisfactory
C = Unsatisfactory
Selection Factors(Person Specification)
Criteria Interview Panel Comments Rating
A B CQUALIFICATIONS & TRAINING
No formal qualifications or training required.
EXPERIENCE Desirable Previous experience of carrying out housekeeping/laundry duties within a similar environment.
KNOWLEDGE Desirable Awareness of COSHH and Health & Safety Regulations.
Awareness of Infection Control Regulations.COMPETENCIES & SKILLS Essential Attention to detail.
Ability to follow instructions.Interpersonal skills.Time management skills.Discretion.Ability to adapt and work effectively as part of a team.
PERSONAL CHARACTERISTICS AND OTHER
Essential Motivated.Positive attitude to work.Trustworthy and honest.
Equal Opportunities Monitoring Form
We are committed to ensuring that all job applicants and members of staff are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. This form is intended to help us maintain equal opportunities best practice and identify barriers to workforce equality and diversity.
Please complete this form and return it with your application. The form will be separated from your application on receipt. The information on this form will be used for monitoring purposes only and will play no part in the recruitment process.
All questions are optional. You are not obliged to answer any of these questions but the more information you supply, the more effective our monitoring will be. All information supplied will be treated in the strictest confidence.
Thank you for your assistance.
ABOUT THE VACANCY
Please state which job you have applied for and the closing date given for applications.
Job applied for: ...................................................
Reference Number: ...................................................
Where did you hear about this job (please tick)?
Newspaper (please specify)
Friend Recruitment company
.......................................
Hospice website
Other (please specify)
......................
GENDER
What is your gender (please tick)?
MaleFemalePrefer not to say
(If you are undergoing gender reassignment, please use the gender identity you intend to acquire.)
GENDER IDENTITY
Do you identify as transgender/transsexual?
YesNoPrefer not to say
ETHNIC GROUP
How would you describe your nationality and/or ethnicity (please tick)?
AWhite:
BMixed race:
CAsian or Asian British:
British - English, Scottish or Welsh
White and Black Caribbean
Indian
Irish White and Black African
Pakistani
Other White background
White and Asian Bangladeshi
Other Mixed background
Other Asian background
DBlack or Black British:
EChinese and other groups:
Caribbean Chinese Prefer not to say
African Other ethnic group
Other Black background
Marital Status
Single
Married
Prefer not to say
Other (please specify)
………………………………………………………………………
AGE
What is your age (please tick)?
16–17
18–21
22–30
31–40
41–50
51–60
61–65
66–70
71+ Prefer not to say
SEXUAL ORIENTATION
How would you describe your sexual orientation (please tick)?
Heterosexual / straight
Bisexual Prefer not to say
Gay man Gay woman / lesbian
RELIGION OR BELIEF
Please describe your religion or other strongly-held belief.
I would describe my religion or belief as: .................................................
I have no particular religion or belief
Prefer not to say
DISABILITY
The Equality Act 2010 defines a disability as a "physical or mental impairment which has a substantial and long-term adverse effect on a person's ability to carry out normal day-to-day activities". An effect is long-term if it has lasted, or is likely to last, more than 12 months. Do you consider that you have a disability under the Equality Act (please tick)?
Yes No
Used to have a disability but have now recovered
Don't know
Prefer not to say