download sponsorship details

Sponsorship and Exhibition Manual

THTHE 30 WORLD PORTS CONFERENCE

Hosted by:

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Invitation from the Host Country Committee

Invitation from the Secretary General of IAPH

About the IAPH

About the Host Country Committee

About the Event

Conference Theme & Topics

Program at a Glance

Sponsorship Summary

Corporate Sponsorship

Retail Sponsorship

Sponsorship Application Form & Contract

Exhibition

thExhibition of The 30 IAPH World Ports Conference 2017

Why You Should Exhibit?

General Information Exhibition

Booth Specification

Exhibition Floor Plan

Exhibition Space Agreement

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Content

Invitation from the Host Country Committee

Elvyn G. MasassyaPresident Director

Bambang Eka CahyanaPresident Director

Orias P. MoedakPresident Director

Doso AgungPresident Director

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Dear IAPH members, Colleagues and Friends, We are pleased to inform you that Indonesia represented by Pelindo I, II, III and IV has been

thappointed to host the 30 International Association of Ports and Harbors (IAPH) World Ports Conference (IAPH Bali 2017), and would like to extend very warmest invitation to you to participate in IAPH Bali 2017 in Bali, Indonesia on 7 – 12 May 2017 at Bali Nusa Dua Convention Center (BNDCC) bearing the theme “Enabling Trade. Energizing The World”.

IAPH BALI 2017 is expected to have 1000 attendees from the field of port, logistics, and maritime, from the member countries of IAPH. Among the attendees are IAPH members, government officials, company executives, professionals, operators, consultants, journalists, bankers, and fund managers.

A wide range of issues with regards to development and management in port and maritime business in challenging global environment will be presented and discussed in the Conference including certain issues faced by port officials globally such as green port and port technology as well as development of ports in each country. A professional, commercial Exhibition will be held concurrently to provide diverse communication channel. The exhibition will highlight up-to-date technological innovations, products and services related to the development of port and maritime. The program also includes Early Bird Program to Jakarta to visit the largest port project in Indonesia, New Priok Terminal project at port of Tanjung Priok, combined with Jakarta City Tour.

The selection of Bali as the venue of the conference is not just because of its reputation as a tourist destination, but more than that, it has proven record of hosting various kinds of international events. It is also an opportunity to see its boundless variety of unique sceneries as well as countless traditional and cultural heritages.

Our social programs are designed to provide you with an excellent space for networking, business and entertainment. We trust that the time you spend with us in Bali will be most rewarding, which leads to many experiences and friendship.

We look forward to welcoming you to IAPH Bali 2017 and hope that your participation will be productive and memorable.

With warmest regards,Host Country Committee of IAPH Bali 2017

Invitation from the Secretary General of IAPH

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The International Association of Ports and Harbors (IAPH) will meet in Bali, Indonesia, 7-12 May 2017 at Bali Nusa Dua Convention Center

th(BNDCC) for the 30 IAPH World Ports Conference, hosted by Indonesia Port Corporations I, II, III and IV.

This will be the very first IAPH conference since we adopted a new constitution in June 2016. What you will see and experience in Bali is a newly-born IAPH where the decision-making process will be speedy and the Association will be made more relevant and valuable not only to the membership but also to the world port industry as well. I believe the Bali Conference will mark a cornerstone in the history of IAPH and we are determined to create a new and exciting era for the IAPH as the representative voice of world ports and harbors.

Under the main conference theme of "Enabling Trade. Energizing The World", five open sessions will be organized to address such hot topics as Greenfield Port Development, Port Hinterland Connectivity and Multimodal Logistics, Indonesia Maritime Transformation, and others.

IAPH technical committees are often described as the backbone of the IAPH in addressing critical issues for the entire membership. They will meet in Bali to make an interesting presentation on the outcome of their ambitious two-year term research initiated in Hamburg, May 2015, for instance, “Port Performance Indicators for Container Terminals” (Port Operations and Logistics Committee), the updated edition of the “Introduction to Maritime Law for Port Officials” (Legal Committee), the “2nd phase of the PCS (Port Community System) Benchmark (Trade Facilitation and Port Community System Committee), “Guidance to trailers' behavior at landside terminal gates” (Port Planning and Development Committee) and others.

For social program, our Indonesian hosts are now planning to offer the most exciting and entertaining program for the delegates and their accompanying persons.

I look forward to seeing you all in Bali in May 2017.

Sincerely,

Susumu NaruseSecretary General of IAPH

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About IAPHThe International Association of Ports and Harbors (IAPH) was founded in November 1955. Today, as the global alliance of the world port community, it represents some 180 ports and 140 port-related organisations from about 90 countries worldwide. The member ports together handle more than 60% of the world’s seaborne trade cargo and nearly 80% of global container traffic.

IAPH’s Vision: The Global Ports’ Forum for Industry Collaboration and Excellence

IAPH’s Mission: Promoting the interest of ports worldwide through strong member relationships, collaboration and information-sharing that help resolve common issues, advance sustainable practices, and continually improve how ports serve the maritime industries.

www.iaphworldports.org

Indonesia, as represented by PT Pelabuhan Indonesia II (Persero), PT Pelabuhan Indonesia III (Persero) and Permanent Secretariat of PT Pelabuhan Indonesia I, II, III and IV as regular member of IAPH, are proud to be selected as the host for the 30th IAPH World Ports Conference 2017, the biggest global port event.

PT Pelabuhan Indonesia I, II, III, and IV is Indonesian state-owned enterprises in the field of port operation, with a total of 65 key ports served all around the Indonesian archipelago. These four companies have conducted numerous innovation and development to support Indonesian maritime transformation in order to prominently contribute to Indonesian economic growth.

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About Host Country Committee About Host Country Committee About Host Country Committee About Host Country Committee About Host Country Committee About Host Country Committee

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About the Event IAPH meets every two years in odd-numbered years at its World Ports Conference, the largest gathering of the world port community. Port executives and experts coming from all parts of the world exchange views and experiences on a range of issues and challenges.

The first IAPH Conference was held on November 7th – 10th 1955 in Los Angeles, USA, in conjunction with the official establishment of IAPH. Following conferences was held in turn from Africa/Europe region, America region, and Asia/Oceania region.

The 30th IAPH World Ports Conference (IAPH Bali 2017) will be hosted in Bali, Indonesia on 7 – 12 of May, 2017, in which this will be the biggest maritime event held in Indonesia. This event is expected to have 1000 attendees from the field of port, logistics, shipping and maritime industry. Among them are IAPH members, government officials, company executives, professionals, operators, consultant, fund managers, bankers and journaslist.

Indonesia is the largest archipelago in the world with more than seventeen thousand islands. Which flanked by two continents, Asia and the Australian Continent and two oceans namely the Pacific Ocean and the Indian Ocean made the position of Indonesia very strategic to be passed by the intersection of international traffic either the sea or air. This condition makes the role of ports in Indonesia is very important as the gate of the country's economy, as well as the linkage of the international trade.

The Indonesia government have a big vision for the country that is aimed to transform Indonesia into a Global Maritime Axis. The vision will be as a priority program for the infrastructure and economic development of Indonesia. Through numerous innovations and transformation in the maritime industry, is expected to accelerate freight flow, reduce logistic costs, promote new industries, and increase economic growth, so that its impact will be perceived not just locally but also regionally and globally. Energizing The World!

Greenfield Port Project: Challenges and Opportunities1

Increase in world's freight flow followed by technological innovation in maritime industry demand development and revamp of Indonesia's hard infrastructure. World ports must be able to serve larger vessel, provide deeper channel, and also provide quicker and more efficient equipment. Many countries, including Indonesia, has invested massively in constructing New Port/ Greenfield Port to anticipate increase in demand and technological evolution and also provide benefits to its host country.

Although construction of new port has many opportunities and benefits, many challenges are also faced, so that mature planning process is highly required in order to provide maximum benefit. Specifically, this session will discuss many Greenfield Port Projects, which have been and will be built, not only in the host country but also in other countries globally.

TOPICS

THEME

Enabling Trade. Energizing The World

Conference Theme & Topics

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Port Hinterland Connectivity and Multimodal Logistics2

Connectivity between a port and its hinterland is vital to ensure the success of said port. The hinterland connectivity usually consists of roads, inland waterway and railway. Each country possesses its own characteristics in developing its hinterland connectivity to suit their geographical conditions. Many countries has successfully developed multimodal logistics concept, in which roads, inland waterway, and railway are integrated to realize a more efficient supply chain.

How good hinterland connectivity may support port performance, and how many form of transportation mode could be integrated so that logistic costs, transportation time, and eventually may support reduction of air pollution will be an interesting topic to be discussed among practitioners of port and logistics industry.

With all potentials as the world's largest archipelago nation, Indonesia faces massive challenges. Through governmental commitment, maritime transformation program become one of the priority in the national development plan. Numerous innovations, both from the soft and hard infrastructure sides, are conducted as a part of the Maritime Transformation program to give more benefit to the country.

This session specifically will address various maritime program both ongoing and currently under planning stage in Indonesia. These maritime programs demand collaboration from all stakeholders, namely the Indonesian Government as regulator, and state-owned or private company as business stakeholders, with potential in investment.

The Effect of Special Economic Zone on the Port Growth

Indonesia Maritime Transformation5

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The Evolution of Global Shipping Industries and Shipping Routes3

Global shipping industries have faced tremendous growth and advance in recent years. It is commonly known that shipping industry and shipping routes serve as one of the most important pillars in the world maritime industry, which aims to deliver efficient and effective logistics chain. In the same time, challenges and potentials were faced by its stakeholders.

Development of vessel size is very rapid, even outside the comprehension of common people, which then raises the question “How Big, How Efficient?” Furthermore, the implementation of current shipping route is questioned on whether or not they could provide a more effective and efficient maritime logistic chains.

Growth of a port in general, is dependent upon surrounding industries. The more rapid industrial development in an area will increase served cargoes in a port and also have implication on the increased service quality within the port. Several countries around the world has a concept named Special Economic Zone (SEZ), which can be defined as an industrial zone which possess several incentives for its stakeholders.

The SEZs shall be connected with international ports to provide the benefits of economic of scale and also through the reduction of logistic costs. The synergy between SEZ and the ports shall deliver multiplier effect both for traffic generation in the ports and industrial development in the SEZ area. How SEZ provide benefits to the port will be answered in this topic.

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Program At a Glance

Morning Time 1

Technical Committee

Meeting

Opening Ceremony

Registration Open

AfternoonTime 1

Introduction Session

Women Forum

Board/Council Luncheon

Morning Time 2

Technical Committee

Meeting

Technical Committee

Meeting

Exhibition Opening

Technical Committee

Meeting (cont.)

Session I

Session VSession IV

ClosingCeremony

Session III

Annual General Meeting

Board/Council Meeting

Session II

Session VI

Program

Sunday,May 7, 2017

Monday,May 8, 2017

Tuesday,May 9, 2017

Wednesday,May 10, 2017

Thursday,May 11, 2017

Friday,May 12, 2017

AfternoonTime 2

Board/Council Meeting

Regional Meetings

EveningTime

Welcome Dinner

Dinner

Dinner Organized by the Host

of IAPH Conference

2019

Gala Dinner

Cocktail Reception

Keynote Speech

Early Bird Program

Coffee Break Lunch Accompanying Person’s Program

Tentative Conference Agenda

Sponsorship Summary

The 30th IAPH World Ports Conference (IAPH Bali 2017) offers outstanding sponsorship opportunities that can help you maximize your business potential for your company/ organization and create better awareness of your products and services among top executives and decision makers.

You will get maximum exposure and attract extra attention among the participants and media through our promotional, marketing, and advertising opportunities.

We will assist you and your organization to tailor specific packages to meet your needs, as we are flexible and open for discussion.

Corporate SponsorshipThe Corporate Sponsorship offers company/ organization exclusive branding, prior and during IAPH Bali 2017. It is designed to enhance a sponsor’s visibility and presence on the Conference site. There are four main types of Corporate Sponsorship, i.e. Platinum, Gold, Silver, and Bronze.

Social ProgramsSponsor one of the Social Programs during IAPH Bali 2017 and leave lasting impression in the minds of all your guests. Every VVIP, dignitary, delegates, and speakers are invited to these get-togethers in more informal surroundings and unwind after the busy professional programs. Our sponsor is invited to work with us to create unique presentation that will be remembered long after the event. The Social Programs include Cocktai l Reception, Welcome Dinner, and Gala Dinner.

Meals Sponsoring one of our Luncheons or Coffee Breaks will raise your profile and have the opportunity to distribute promotional materials or gifts and network with the industry leaders attending IAPH Bali 2017.

Printing ArrangementSponsors are invited to sponsor various print materials which will provide high level exposure for companies and organizations. Sponsor is also invited to advertise at the best spot of Program Book of IAPH Bali 2017. Considering its limited space, sponsor is advised to reserve the space in advance as early as possible.

AdvertisementO t h e r o p p o r t u n i t y f o r a d v e r t i s i n g company/organization products and services is available in the running pages of Program Book and Daily News of IAPH Bali 2017.

Conference KitsSponsorship of the Conference Kits represents a unique opportunity to promote your company/organization in a very prominent and visual way. Sponsor can provide these items branded with company/organization logo. The conference Kits consist of Delegate Bag, Block Note and Pen.

Registration Counter Sponsoring the Registration Counter ensures your company/organizat ion image i s communication to all delegates, speakers, guests, exhibitors, and visitors arriving at IAPH Bali 2017. With company/organization logo featured at the Registration Counter, it can guarantee that your brand will never be out of view.

Internet CornerThe company/organization sponsoring the Internet Corner will obtain an undivided attention from participants who freely access internet at the Internet Corner during IAPH Bali 2017. Proper signage to the internet corner with company logo will be in place.

Hanging BannersS p o n s o r i n g t h e P e n n a n t s e n s u r e s company/organization image is communicated to participants during IAPH Bali 2017.

Notes: • All sponsorship amount already include 10%

Governments Tax• All sponsorship opportunities will be based

o n fi r s t - c o m e - fi r s t - s e r v e d b a s i s . Acceptance of sponsorship wi l l be confirmed by the Organizer by email or fax. All sponsorship opportunity updates will be informed on the Official Website of IAPH Bali 2017, www.iaphbali2017.com

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COMPENSATION OFFERED:

Privileged Benefits:• One senior representative from the sponsoring company/organization to be seated in the VVIP

area at the Conference and official social functions.• Opportunity to organize a Press Conference at venue during IAPH Bali 2017.• An engraved Platinum Sponsor Placard of IAPH Bali 2017 will be given to company/organization

from the Host of IAPH Bali 2017 as a token of appreciation.

Complimentary Invitations:• Complimentary 5 (five) registration tickets to attend the Conference including free admission to

official social programs.

Printed Materials:• Complimentary one full page color advertisement inside back cover of Program Book. Artwork

to be provided by sponsor.• Company/organization logo on print advertisements of IAPH Bali 2017 at international and

national media. • Acknowledgement in the Program Book.• Acknowledgement on the Panel List of Sponsor during the Conference. • Company/organization logo on the 15 (fifteen) hanging banners inside Conference venue. • Opportunity to display 6 (six) standing banners in the lobby area of BNDCC. Banners to be

provided by sponsor.

Publicity:• Company/organization logo on the backdrop on the Opening Session held in the main meeting

room. • Sponsorship mentioning in Official Press Releases.• Inclusion of company/organization's logo on the Conference Website with a link to

company/organization's website.• Stage announcement at the Opening Session by Host of IAPH 2017. • Optional broadcast of company/organization profile (max. 5 minutes).

Business Opportunities:• Complimentary exhibition space of 54 sqm in a Premium location within the Exhibition area. • Insertion of promotion brochures and gifts from sponsor in the Delegate Bag. Materials to be


PLATINUM

USD 82,500

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It is open for 1 (one) sponsor

CorporateSponsorship


Privileged Benefits:• An engraved Gold Sponsor Placard of IAPH Bali 2017 will be given to company/organization from

the Host of IAPH Bali 2017 as a token of appreciation.

Complimentary Invitations:• Complimentary 3 (three) registration tickets to attend the Conference including free admission

to official social programs.

Printed Materials:• Complimentary one full page color advertisement at one the front running pages of Program

Book. Artwork to be provided by sponsor.• Company/organization logo on print advertisements of IAPH Bali 2017 at international and

national media. • Acknowledgement in the Program Book.• Acknowledgement on the Panel List of Sponsor during the Conference. • Company/organization logo on the 7 (seven) hanging banners inside Conference venue. • Opportunity to display 4 (four) standing banners in the lobby area of BNDCC. Banners to be




company/organization's website.• Stage announcement at the Opening Session by Host of IAPH 2017. • Optional broadcast of company/organization profile (max. 1 minutes).



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GOLD

USD 55,000

It is open for 4 (four) sponsors @ USD 55,000


Privileged Benefits:• An engraved Silver Sponsor Placard of IAPH Bali 2017 will be given to company/organization


Complimentary Invitations:• Complimentary 2 (two) registration tickets to attend the Conference including free admission to


Printed Materials:• Complimentary half page color advertisement at running pages of Program Book. Artwork to be

provided by sponsor.• Company/organization logo on print advertisements of IAPH Bali 2017 at international and

national media. • Acknowledgement in the Program Book.• Acknowledgement on the Panel List of Sponsor during the Conference. • Company/organization logo on the 2 (two) hanging banners inside Conference venue. • Opportunity to display 2 (two) standing banners in the lobby area of BNDCC. Banners to be




company/organization's website.• Stage announcement at the Opening Session by Host of IAPH 2017. • Optional broadcast of company/organization profile (max. 30 seconds).



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SILVER

USD 44,000

It is open for 6 (six) sponsors @ USD 44,000


Privileged Benefits:• An engraved Bronze Sponsor Placard of IAPH Bali 2017 will be given to company/organization


Complimentary Invitations:• Complimentary 1 (one) registration tickets to attend the Conference including free admission to


Printed Materials:• Complimentary half page color advertisement at running pages of Program Book. Artwork to be

provided by sponsor.• Company/organization logo on print advertisements of IAPH Bali 2017 at international and

national media. • Acknowledgement in the Program Book.• Acknowledgement on the Panel List of Sponsor during the Conference. • Opportunity to display 1 (one) standing banners in the lobby area of BNDCC. Banners to be




company/organization's website.• Stage announcement at the Opening Session by Host of IAPH 2017.

Business Opportunities:• Complimentary exhibition space of 9 sqm in a Premium location within the Exhibition area.

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BRONZE

USD 27,500


• Complimentary 1 (one) registration ticket to attend the Conference including free admission to official social programs.

• Opportunity to invite 10 (ten) company associates to the Cocktail Reception

• Stage announcement by the Host of IAPH Bali 2017

• One senior representative from the sponsoring company/organization to greet VVIP/VIP delegates arriving at the Cocktail Reception together with Host of IAPH Bali 2017.

• One senior representative from the sponsoring company/organization to be seated in the VVIP table during the Cocktail Reception,

• Complimentary 1 (one) full page color advertisement at the running page of Program Book.

• Company/organization logo on the backdrop of Cocktail Reception.

• Acknowledgement in the Program Book.• Acknowledgement on the Panel List of

Sponsor during the Conference.• Distribution of promotional brochures and

gifts from sponsor at the Cocktail Reception. Materials to be provided by sponsor.



• Opportunity to invite 10 (ten) company associates to the Welcome Dinner


• One senior representative from the sponsoring company/organization to greet VVIP/VIP delegates arriving at Welcome Dinner the together with Host of IAPH Bali 2017.

• One senior representative from the sponsoring company/organization to be seated in the VVIP table during the Welcome Dinner.


• Company/organization logo on the backdrop of Welcome Dinner.



gifts from sponsor at the Welcome Dinner. Materials to be provided by sponsor.

SOCIAL PROGRAMS

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RetailSponsorship

COCKTAIL RECEPTION

WELCOMEDINNER

USD 55,000 USD 77,000

It is open for 2 (two) sponsors @ USD 27,500


Venue, food, beverages, and cultural performance included in the sponsorship




• Opportunity to invite 10 (ten) company associates to the Gala Dinner


• One senior representative from the sponsoring company/organization to greet VVIP/VIP delegates arriving at Gala Dinner the together with Host of IAPH Bali 2017.

• One senior representative from the sponsoring company/organization to be seated in the VVIP table during the Gala Dinner.


• Company/organization logo on the backdrop of Gala Dinner.



gifts from sponsor at the Gala Dinner. Materials to be provided by sponsor.


• Opportunity for 1 (one) senior representative of the sponsoring company/organization to make a 15 (fifteen) minutes presentation at the selected date of Luncheon on behalf of the company/organization.

• Complimentary 1 (one) full page of color advertisement at the running page of the Program Book.

• Opportunity to display 4 (four) standing banners at the Luncheon area. Banner to be provided by sponsor.

• Complimentary placement card with company/organization logo above the table at the selected date of Luncheon.


Sponsor during the Conference.• Distribution of promotional material from

sponsor at selected date of Luncheon.


• Complimentary placement card with company/organization logo above the table at the selected date and session of Coffee Break.

• Opportunity to display 4 (four) standing banners at the Coffee Break area at one selected date and session. Banner to be provided by sponsor.


Sponsor during the Conference. • Distribution of promotional material from

sponsor at selected date and session of Coffee Break.

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GALA DINNERLUNCHEON

COFFEE BREAK

USD 110,000USD 16,500

USD 5,500



Venue, food, beveragesincluded in the sponsorship

Venue, food, beveragesincluded in the sponsorship

MEAL


• Complimentary full page color advertisement at the outside back cover of the Program Book.


Sponsor during the Conference.


• Company/organization logo on the official Conference Delegate Bag.




• Company/organization logo on the Conference Block Note and Pen.



ADVERTISEMENTS

Advertisement on Program Book Run of Page (one full page)

Advertisement on Daily News Run of Page (half page)

USD 5,500

USD 1,100

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PRINTING ARRANGEMENT

CONFERENCE KITS

PROGRAM BOOK

DELEGATE BAG BLOCK NOTE & PEN

USD 11,000

USD 27,500 USD 11,000


• Complimentary color advertisement at the chosen one.



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• Company/organization logo at the back wall of the Registration Counter.

• Company/organ izat ion logo to be displayed at the desk of Registration Counter.

• C o m p a n y/o r g a n i z a t i o n l o g o o n Registration Officers' uniforms. Uniforms to be provided by Sponsor.

• Company/organization logo at the signage to the Registration Counter.



OTHERS

REGISTRATION COUNTERUSD 16,500


• Complimentary banner with company/organization's logo at the Internet Corner.

• S i g n a g e to I n te r n e t C o r n e r w i t h company/organization's logo.

• Company/organization home page and screen saver on all computer screen in the Internet Counter.




• Company/organization logo on the front page of the Daily News of IAPH Bali 2017.

• Signage to Dai ly News Room with company/organization's logo.




• Company/organization's logo to be placed on 5 (five) hanging banners which will be displayed inside the venue.



INTERNET CORNER

DAILY NEWS

HANGING BANNERS

USD 11,000

USD 11,000

USD 5,500

SPONSORSHIP APPLICATION FORM & CONTRACT

Company

Address

City

Postal Code

Country

Phone

E-mail

Mobile

Person in Charge

Job Title

:

:

:

:

:

:

:

:

:

:

Company Profile

(Please describe your organization – max. 30 words)

Note: All acknowledgements of your company/organization and listing of company/organization name and address will be generated from above

REGISTERING COMPANY/ORGANIZATION INFORMATION

THTHE 30 CONFERENCEWORLD PORTS

Please complete the Sponsorship Application Form and Contract and return to the Secretariat of IAPH Bali 2017 by fax at (62-21) 570 5798 or email to Secretariat IAPH 2017 Bali at

[email protected] or [email protected] at your earliest convenience.

We hereby agree to sponsor IAPH Bali 2017 to be held at the Bali Nusa Dua Convention Center (BNDCC) on 7 - 12 May 2017.

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CORPORATE SPONSORSHIP

Cocktail Reception – Sponsor 1

Cocktail Reception – Sponsor 2

Welcome Dinner – Sponsor 1

Welcome Dinner – Sponsor 2

Gala Dinner – Sponsor 1

Gala Dinner – Sponsor 2

Registration Counter

Internet Corner

Daily News

Hanging Banner (5 units)

Luncheon

Coffee Break

Program Book Run of Page (1 FPC)

Daily News Run of Page (1/2 PC)

Delegate Bag

Block Note & Pen

Program Book

27,500

27,500

38,500

38,500

55,000

55,000

16,500

11,000

11,000

5,500

16,500

5,500

5,500

1,100

27,500

11,000

11,000

RETAIL SPONSORHIP

USD

USD

USD

USD

USD

USD

USD

USD

USD

USD

USD

USD

USD

USD

USD

USD

USD

Social Programs

Others

Meals

Advertisement

Conference Kits

Printing Arrangement

PLATINUMUSD 82,500

GOLDUSD 55,000

SILVERUSD 44,000

BRONZEUSD 27,500

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TERMS & CONDITIONS

Payment Schedule

Payment Schedule

Payment Schedule

Others

Disclaimer

• Payment should be in US DOLLAR must be made in FULL AMOUNT by bank transfer.• A non refundable deposit of 25% of the total sponsorship amount will be invoiced on receipt of

the completed form and payment is due within 30 days of issue, to guarantee the reservation. If the payment is not received, the sponsorship opportunity may be sold to another sponsor.

• The remaining 75% of the total sponsorship amount will be invoiced 30 days after the issuance of the initial invoice and must be settled not later than 1 January 2017.

• For contract received after 1 January 2017 the full amount is due at the time of reservation.

• Cancellations and changes to your original booking must be made in writing to the IAPH Bali 2017 Secretariat.

• Cancellations received after 1 January 2017, 50% of the total sponsorship amount will be retained• Cancellations received after 1 March 2017, 100% of the total sponsorship amount will be retained.


• Cancellations received after 1 January 2017, 50% of the total sponsorship amount will be retained• Cancellations received after 1 March 2017, 100% of the total sponsorship amount will be retained.

• Sponsorship booking will be based on first-come-first-served basis. Acceptance of sponsorship will be confirmed by the Organizer by written fax or email.

• Printed material for advertisement must be received in time and in the proper format. Late submissions will not be included. The Organizer will not accept responsibility for late deliveries, and cannot guarantee for the inclusion.

If the IAPH Bali 2017 is cancelled to typhoon , earthquake, flood, fire, social unrest, or other causes beyond the control of the Organizing Committee of the IAPH Bali 2017 (force majeure), the Organizing Committee of the IAPH Bali 2017 reserve the right to cancel the Conference within 14 (fourteen) days before the Meeting. If this should happen, the Organizing Committee will return the sponsorship item after deducting the expenditures occurred. The deduction should not exceed 20% of the original sponsorship.



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PAYMENT PROCEDURE

We intend to pay by electronic transfer to: PT. Pelabuhan Indonesia IIBANK BNIA/C (USD): 450092919 Swiftcode : BNINIDJA

Please return the completed Form to:

SPONSORSHIP- IAPH BALI 2017

The 30th IAPH World Ports Conference 2017 Secretariat

Organizer:Pacto ConvexGrand Sahid Jaya Hotel, 2nd Floor Arcade S2Jl. Jend. Sudirman Kav. 86Jakarta 10220, IndonesiaPhone +62 21 570 5800 or +62-21-571 997303 Fax +62 21 570 5798

Please note that the Organizer should receive the payment in FULL AMOUNT. To avoid problems, please fax or email the copy of the bank's transaction to the Secretariat of IAPH Bali 2017.

We hereby agree to pay the required 25% of non refundable deposit in US DOLLAR as soon as we receive the corresponding invoice. Balance of the payment is to be made at the latest by 1 January 2017.

All price above are includes Government Tax 10%

Signature : Date :

Contact Person Mobile Email

: Mr. Adhe Prio Wibowo: +62 817 9889 268 or +62 812 8877 8890 : [email protected]

Why You Should Exhibit?

Exhibitor Profile

The Indonesian Ports, Logistic, and Maritime industry at the moment is having a very positive development through rapid changes. Due to its strategic position in one of the few growing regions

thin the world, it has made Indonesia a perfect location to develop your business. The 30 IAPH World Ports Conferences 2017 provide a valuable commercial platform to meet and interact with over 1000 delegates worldwide from and port, logistics, maritime industry.

thAn Exhibition of the 30 IAPH World Ports Conferences 2017 will be held on 10 – 12 May 2017 at the conference venue, Bali Nusa Dua Convention Center (BNDCC). The Exhibition will provide an opportunity for Indonesia and international companies to showcase updated technology, achievements, products, and services related to ports, logistics, and maritime.

• The Indonesian maritime industry is going through rapid change• The 17.000+ islands archipelago sits in a strategic position in one of the few growing regions in

the world, making it a perfect location to develop your business• The 30th IAPH World Port Exhibition 2017 the only world class exhibition exclusively focusing on

maritime, shipping and service providers, making it the meeting place of choice for policy makers, decision makers, business leaders and industry professionals

• Knowledge and face to face networking are the basis of all businesses. Come to attend the international conference and a full program of technical seminars, held alongside the exhibition.

• Promote your products & services • Find out what are your competitors up and get the latest insight into port, logistic & maritime

industry trend• Raise brand awareness by positioning your brand at the forefront of your customer's minds• Generate qualified leads at this targeted event• Golden opportunity to create network with decision maker in government, business leader,

investor and worldwide delegates• To position your company as one of the major player in the port, logistic & maritime industry• New business opportunities for multinational companies to establish partnerships with strategic

local partner• To promote your business by presenting your company current technology and project• Meet face-to-face with existing and new potential business partners/suppliers

• Marine engineering companies• Logistics companies• Suppliers of large ports and maritime equipment • Maritime attorneys• Environmental consultants• Marine insurers• Bank• ICT

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Exhibition of the th30 IAPH World Ports Conference 2017

Booth Price: Standard Booth Size: 9 sqm (3m x 3m) USD 4400 Standard Booth Size: 18 sqm (6m x 3m) USD 8800

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General Information Exhibition

5. Booth Informationa. Exhibitors are not allowed to nail, screw,

drill, paint, or use the wall, floor, carpet, partition or any other booth facilities at Exhibition area. Panels can be affixed to these walls with the use of double-sided adhesive tapes. If this instruction is ignored, the Organizing Committee reserves the right to charge the Exhibitor or Contractor concerned for any damages of materials.

b. Exhibitors are responsible for all damage caused by the activity done within the Exhibition area and will bear any cost that Bali Nusa Dua Convention Center or contractor charge.

c. Exhibitors are advised to be ready at their own booth 30 minutes before the show starts.

d. Exhibitors cannot leave/close the stand before the closing time.

e. Aisle always indicated on the floor plan must be kept clear of all exhibition goods or decorations materials in order to facilitate traffic.

1. Venue

2. Dates and Opening Hours

3. Exhibition Organizer

4. Official Contractor

Bali Nusa Dua Convention Center (BNDCC) BTDC Complex, Lot Nw1 Nusa Dua, Bali 2010, Indonesia

The exhibition will open officially on 10 – 12 May 2017 daily, from 09.00 – 17.00 local time.

Pacto Convex Grand Sahid Hotel, 2nd Floor Arcade S2Jl. Jend. Sudirman No.86Jakarta 10220 - IndonesiaTel : +62-21-570 5800 or +62-21-570 5803 Fax : +62-21-570 5798Email : [email protected] or

[email protected] CP : Mr. Adhe Prio Wibowo

The Exhibition Organizer has appointed official contractor for various service so as to ensure an efficient settign up and dismantling.

Stand Fitting Contractor:PT. XISCO Prima IntermodularJln. Raya PerancisPergudangan Ocean Park Blok AE, Dadap KosambiTangerang 15211 - IndonesiaPhone : +62 21 5561239CP : Mr. SugihartoHp : +62 812 90361391Email : [email protected], [email protected]. indoprima.com Special Design Contractor: PT. Wanindo PrimaJl. H. Aseni No.88, RT.10/RW.08,Semanan, Kalideres,Jakarta Barat,Jakarta 11850 - IndonesiaPhone: (62 - 21) 54376477CP : Ms. Fransiska SuryanaMobile : +6281218698807Email : [email protected]. indoprima.com

Freight Forwarders: PT. Vissasa Parama NatiDuta Garden Square Blok A.9Jl. Husein SastranegaraTangerang 15124 – IndonesiaPhone : (62-21) 54370666, 54370523CP : Mr. Andi MulyadiMobile : +62 8128404335Email : [email protected]

Unless otherwise stated,a. Exhibitors may appoint their own stand

contractors subject to approval from the Exhibition Organizer.

b. Exhibitors are responsible for making their own arrangement for services directly with our official contractors.

c. Listing name of official contractors are for the convenience of Exhibitors only, and the Exhibition Organizer will accept no liability in respect of any contract entered into between Exhibitors and such contractors for the negligence or default of any such persons, their staff and agents.

Exhibition Registration includes:• Every 9 sqm gets free badges

for 3 (three) persons (conference registration excluded)

6. Re-arrangement and Relocation of Booths

The Organizer Committee and the Exhibition Organizer reserve the right to rearrange the booths based on the actual number of booths sold.

7. Business Activity

9. Sound and Audio Visual

11. Smoking

8. Badge

10. Goods Removal

13. Cleaning

No business activity shall be conducted by Exhibitors and / or his Co-Delegate outside their booth boundaries such as the distribution of promotional materials outside their booths.

Exhibitors are not allowed to produced loud sound or use any Audio Visual facility that might disturb other Exhibitors.

Smoking is strictly prohibited in the exhibition hall at all times.

a. All personnel (Exhibitors and Constractors) must wear at all times,which is of maximum 3 (three) badges for each booth. Any additional badge request will be charged Rp 200.000,-/person.

b. Exhibitor passes and temporary work passes are available from the Exhibition Organizer.

c. The Organizer Committee only allows the registered Exhibitors to be in the Exhibition area.

d. Exhibitors should have already settled all the payment before they can get the badge and enter the Exhibition area.

a. For the goods removal, the “move in the move put Form” must be obtained from the Organizing Committee (PT. Pacto Convex). This form must be completed and handed over to the security guards on side as you leave the Exhibition Hall.

b. For security and safety reasons, exhibit movement in or out of the venue during show hours is not permitted.

a. Exhibitors are responsible for the cleanliness of their own booth.

b. Exhibitors and their contractors must clean their booth and remove all their debris (e.g. wooden crates, carton, etc) from the exhibition hall. Aisles must always be keep clear, for safety reason. Only general cleaning, such as vacuming of the carpet is provided.

12. Securitya. The organizer has arranged security

personnel to ensure the safety of all exhibits in general. However, these security personnel cannot pay attention to each booth.

b. Exhibitor must arrange their own insurance to cover all stages of the Exhibition.

14. Electricity

15. Force Majeure

The official Contractor will carry out all electrical works (wiring and connections, lighting, etc) on all booths and charges on additional electrical works shall be paid by Exhibitors. Should you need electricity supplay, please contact directly to the official contractor.

The Exhibition may be postponed, shortened or extended due to any cause whatsoever outside the control of the Organizer. In this event, the organizer shall not be responsible for any loss sustained by the Exhibitor, directly or indirectly attribute to the elements of nature, force majeur or orders and directives imposed by any governmental authority, and fees paid by the exhibitors, or any part, are refundable at the sole discretion of the Orgnizer.

c. Exhibitiors are reminded that small, portable and attractive itmes are most at risk after the Exhibition closes each day. Therefore, Exhibitors are advised to keep these safely stored each day before leaving the Nusa Dua Hall 5. Exhibitors should pay particular attention to those items during the breakdown period.

d. Exhibitors are strongly urge to remove valuable exhibits from the Exhibition Area as soon as possible after the Exhibitions closing.

e. Exhibitors are reminded that booths should not be left unattended untill the valuable items have been removed.

f. Exhibiors and their staff will not be allowed in the exhibition hall after the show hours. If your display is very valuable and sensitive and you wish to hire security personnel to attend to your stand exclusively during off show hours, please contact the Exhibition Organizer for information..

g. The Organizer and Bali Nusa Dua Convention Center will not accept responsibility for theft, loss or damage of exhibits, or any other equipment belonging to Exhibitors, Contractors or Visitors.

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Standar Booth

Corner Booth

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Booth Specification

• Standard Booth Size: 9 sqm (3 m x 3 m)• Specification Basic Construction:

- Construction of R8 alumunium system - Fascia of Company Name 1 unit - Reception Desk 1 unit - Folding Chair 2 units - Fluorescent light @ 40 watt 2 units- MCB 2Amp, single phase (440 watt) 1 unit - Waste paper basket 1 unit - Needle punch carpet covered

BNDCC – Ground Floor

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ExhibitionFloor Plan

001

002

003

004

005

006

007

008

18 Sqm

18 Sqm

18 Sqm

009

010

LUNCH AREA

STAGE

6 x 4

18 Sqm

050

048

047

046

045

044

043

049

18 Sqm

18 Sqm

18 Sqm

04218 Sqm

18 Sqm

3 m

014 018

013 019

012 020

18 Sqm18 Sqm

011 02118 Sqm 18 Sqm

3 m

3 m

026

025 027

024 028

023 029

54 Sqm

18 Sqm 18 Sqm

022 03018 Sqm 18 Sqm

3 m

035 037

036

034 038

033 039

032 040

18 Sqm 18 Sqm

18 Sqm 18 Sqm

18 Sqm

031 04118 Sqm 18 Sqm

COFFEE BREAK AREA

COFFEE BREAK AREA

COFFEE BREAK AREA COFFEE BREAK AREA

COFFEE BREAK AREA

3 m 4 m 4 m

015 - 017


EXHIBITION SPACE AGREEMENT

SPACE PREFERENCE

SPACE PREFERENCE: Standard Booth / Space only (please select one)

We wish to order the following space – Booth (s) No :

Please complete the Exhibition Space Agreement and return to the Secretariat of IAPH Bali 2017 by fax at (62-21) 570 5798 or email to Secretariat IAPH 2017 Bali at

[email protected] or [email protected] at your earliest convenience.

We hereby agree to exhibit IAPH Bali 2017 to be held at the Bali Nusa Dua Convention Center (BNDCC) on 10 - 12 May 2017.

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Company

Address

City

Postal Code

Country

Phone

E-mail

Mobile

Person in Charge

Job Title

:

:

:

:

:

:

:

:

:

:

Company Profile

(Please describe your organization – max. 30 words)

Note: All acknowledgements of your company/organization and listing of company/organization name and address will be generated from above

REGISTERING COMPANY/ORGANIZATION INFORMATION



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TERMS & CONDITIONS

Payment Schedule

Payment Schedule

Payment Schedule

Others

Disclaimer

• Payment should be in US DOLLAR must be made in FULL AMOUNT by bank transfer.

• A non refundable deposit of 25% of the total exhibition amount will be invoiced on receipt of the

completed form and payment is due within 30 days of issue, to guarantee the reservation. If the payment is not received, the sponsorship opportunity may be sold to another sponsor.

• The remaining 75% of the total sponsorship amount will be invoiced 30 days after the issuance of the initial invoice and must be settled not later than 1 January 2017.

• For contract received after 1 January 2017 the full amount is due at the time of reservation.


• Cancellations received after 1 January 2017, 50% of the total exhibition amount will be retained• Cancellations received after 1 March 2017, 100% of the total exhibition amount will be retained.


• Cancellations received after 1 January 2017, 50% of the total exhibition amount will be retained• Cancellations received after 1 March 2017, 100% of the total exhibition amount will be retained.

• Space/Booth for exhibition booking will be based on first-come-first-served basis. Acceptance of exhibitor will be confirmed by the Organizer by written fax or email.

If the IAPH Bali 2017 is cancelled to typhoon , earthquake, flood, fire, social unrest, or other causes beyond the control of the Organizing Committee of the IAPH Bali 2017 (force majeure), the Organizing Committee of the IAPH Bali 2017 reserve the right to cancel the Conference within 14 (fourteen) days before the Meeting. If this should happen, the Organizing Committee will return the exhibition paid amount after deducting the expenditures occurred. The deduction should not exceed 20% of the paid amount.



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Please return the completed Form to:

EXHIBITION - IAPH BALI 2017

The 30th IAPH World Ports Conference 2017 Secretariat

Organizer:Pacto ConvexGrand Sahid Jaya Hotel, 2nd Floor Arcade S2Jl. Jend. Sudirman Kav. 86Jakarta 10220, IndonesiaPhone +62 21 570 5800 or +62-21-571 997303 Fax +62 21 570 5798

Contact Person Mobile Email

: Mr. Adhe Prio Wibowo: +62 817 9889 268 or +62 812 8877 8890 : [email protected]

PAYMENT PROCEDURE

We intend to pay by electronic transfer to: PT. Pelabuhan Indonesia IIBANK BNIA/C (USD): 450092919 Swiftcode : BNINIDJA

Please note that the Organizer should receive the payment in FULL AMOUNT. To avoid problems, please fax or email the copy of the bank's transaction to the Secretariat of IAPH Bali 2017.

We hereby agree to pay the required 25% of non refundable deposit in US DOLLAR as soon as we receive the corresponding invoice. Balance of the payment is to be made at the latest by 1 January 2017.

All price above are includes Government Tax 10%

Signature : Date :

thSecretariat The 30 IAPH World Ports Conferencec/o Pacto Convex

ndGrand Sahid Jaya Hotel, 2 Floor Arcade S2, Jl. Jend. Sudirman No. 86 Jakarta 10220 – IndonesiaPhone: +62 21 – 570 5800 ext 432Fax: +62 21 – 570 5798Email: [email protected]: www.iaphbali2017.com

download sponsorship details

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