Dormant Accounts Fund Support Event Welcome & Introduction Paul Skinnader Executive Director Dormant Accounts Fund Support Event Key Requirements for Contract Holders: Capital Projects P ROJECT L OCATIONS Q: W HAT IS OUR AIM TODAY ? Time consuming Daunting paperwork Complicated A: S IMPLIFICATION O VERVIEW Contracting: What does this mean? Good Governance Public Procurement Communication & Publicity Timelines: Finance & Non-Finance Returns & Payments Progress Monitoring and the End of Project Report U NDERSTANDING YOUR CONTRACT Read your contract carefully! Legal document Has conditions attached: general & project specific. Timeframe All expenditure to be completed by end Dec Eligible activities and spend Changes to your project must be requested in writing and approved by Pobal. Refer back to the Key requirements document! S TATUS OF C ONTRACTS 25 Approved Measure 1 projects with a grant award of 1,004, Approved Measure 6(a) projects with a grant value of 80,000. All contracts issued. 16 M1 projects and both M6(a) have returned signed grant agreements. 2 have received a first payment, 6 in process this week and 8 in administration. Remember to submit evidence of your co-funding! C ORPORATE G OVERNANCE What do we want to see? Each organisation to have a robust Internal Procedures Manual in place. This documents Financial & non-Finance procedures Grantees are encouraged to apply Pobals Managing Better Volume 1: Good Governance toolkit And to adopt the Code of Practice for good governance of Community, Voluntary and Charitable Organisations. C OMMUNICATION & P UBLICITY Requirement to acknowledge government support on all project related information and publicity material. Use the DAF Logo and strapline This project was approved by Government with support from the Dormant Accounts Fund For Vehicles: DAF Logo & strapline externally displayed All other projects - During construction phase include on-site signage On completion of build or equipment purchase: Display the DAF poster prominently in your building. C OMMUNICATION & P UBLICITY P UBLIC P ROCUREMENT Quotation from St. Luke, Chapter 15 For which of you, intending to build a tower, sitteth not down first to count the cost, whether he have sufficient to finish it Otherwise if he laid the foundation and then found himself unable to finish the work the onlookers would all look at him and start making fun of him saying here is a man who started to build and was unable to finish. K EY T IMELINES Submission of Financial returns & Progress reports CAPITAL funding only: Measure 1 & 6 a (buildings, equipment, machinery & vehicles etc) Financial Reporting Progress Report Final End of Project Report 30th April th September 2016 Period to 31st December 2016 (Due mid-January 2017) Period to 31 th December 2016 (Due end-January 2017) Final payment is retrospective. All payments are dependent upon satisfactory reporting. DAF M ONITORING & E ND OF P ROJECT R EPORTING C APITAL P ROJECTS M ONITORING There will be a progress report due at the end of September. This will be simple and via the DAF portal/on-line system. On-going grant payments are dependent upon satisfactory project progress What will the Progress Report include? Progress against Targets. Chance to identify any issues. E ND OF P ROJECT R EPORTING OVERVIEW: Measures 1 and 6 (12 Month Projects): End of project report - Two weeks after contract end. All returns will be via DAF portal/on-line system Part of Contractual Obligations final payment will be dependent on completion Outline of End of Project Report and link to documents contained in Key Requirements document (Section 5) E ND OF P ROJECT REPORTING What will the End of Project Report include? Financial information (detailed in next presentation) Non-financial information: A) Brief report on operational progress & success based on your project activities and targets as well as a statement of completion. B) Progress against Output and Outcome Indicators as set out in Fact Sheets for each measure E ND OF P ROJECT R EPORTING Output and Outcome Indicators: Indicators are outlined in each Measure Fact Sheet These indicators have been converted into a set of questions for each measure. These questions are available on Pobal website and will be circulated after this event To demonstrate the impact/positive changes from each measure as a whole - not to capture all activities of individual projects Basis of reporting to relevant Departments Questions for each measure mostly simple counts and tick boxes. Descriptions should be kept concise Full reporting instructions will be issued towards end of funding period Important to familiarise yourself with the data required and start collecting this data on an on-going basis P ROGRAMME E VALUATION DAF Programme Evaluation Pobal will not be undertaking any formal evaluation of Dormant Accounts Funding. The relevant Government Departments may at some point commission independent evaluations on their respective Measures. If the decision is made to undertake an evaluation, the relevant projects will be informed and asked to contribute to the evaluation. P OBAL L IAISON Any queries? Read the manual first then contact Pobal. Measure 1: Paul McLaughlin ( or Measure 2: Deirdre Whitmore ( or Measure 3: Anne Marie Moran ( or Measure 4: Bernard Bolger ( or Measure 5: Jo-Anne Hurley ( or Measure 6: Jo-Anne Hurley ( or Measure 7: Liam McKeever ( orMeasure 8: Sophia Hume ( or T HANK YOU FOR LISTENING Any Questions?