dolomite (sms grade) - '+domain...

SAIL / Bokaro Steel Plant Fax : +91 6542 240185, 240359 Purchase Department Email : [email protected]

Tender Number: BSL_PUR_OTE_13.0_H-049

Website : www.sailtenders.co.in

Steel Authority of India Limited

Bokaro Steel plant, Bokaro - 827001

Request for Quotation (RFQ)

For procurement of

Dolomite (SMS Grade)

Through

On - Line Reverse Auction

Conducted by metaljunction services limited

BOKARO STEEL PLANT

PURCHASE DEPARTMENT Regd. Office Mailing Address Ispat Bhavan Sri D. Ghoshal Lodhi Road Sr. Manager - Purchase New Delhi 110003 Ispat Bhavan Bokaro Steel Plant

Bokaro Steel City- 827001 Phone No.: 06542-280358 Fax No.: 06542-240185,240359




To, ______________________________ Date: ___ /___ /______ ______________________________ Ref: 1. Your letter number ________________ dated ___/___/______. 2. Cash Receipt Number _________ dated ___/___/______ for Rs 5000=00 towards cost of document.

Dear Sirs, Enclosed please find herewith-tender documents containing the following:

a) Section 1 – Terms & Conditions b) Section 2 – Item details, Eligibility Criteria and Important Terms & Conditions for supply c) Section 3 – General Rules and Regulation governing conduct of On-line Reverse Auction d) Form 1 - Format for Acceptance of Terms & Conditions including Reverse Auction e) Form 2 - Format for submission of last quoted prices during Reverse Auction f) Annexure 1- Format for Taxes & Duties g) Annexure 2 - Format for basic information about the tenderer h) Annexure 3 - Format for submission of Bank Guarantee towards Earnest Money Deposit (EMD) i) Annexure 4 - Format for submission of Bank Guarantee towards Security Deposit (SD) j) ‘Conditions of Contract … (SAIL-P/1)’ k) ‘Instructions to Tenderers’

Note: Documents at ‘j’ and ‘k’ are available on our website ‘www.sail.co.in’ or ‘www.sailtenders.co.in’ The tender documents are non-transferable. Salient features relevant to tender are as under. Cost of Tender Documents : Rs. 5000.00 (Rs Five Thousand Only)

Sale Date of Documents : 24/11/2009 to 16/12/2009

Due Date & Time : 17/12/2009 at 11.30 AM

Delivery Period : Within 12 months from placement of PO.

Item Category : Dolomite (SMS Grade)

Number of item : ONE

Quantity : 2, 00, 000 MT

Number of bids : Tenderers should submit their offers in Two Bid system i.e. Techno-Commercial bid and Price Bid, on/before the due date of tender opening. However, SAIL/BSL reserve the right to obtain the price through Reverse Auction, to be conducted by M/s mjunction and in case Reverse Auction is not conducted or the price obtained through Reverse Auction is not considered acceptable then the price bids in sealed envelopes may be opened for finalisation of the orders as per conventional Two Bid Tendering system.

Contact Address : Purchase Department, Ispat Bhavan, 3rd Floor, Bokaro Steel City – 827001, Jharkhand, India

EMD Amount : Rs. 200000 (Rs. Two Lakh only)EMD Validity : The Bank Guarantee for Earnest Money Deposit (EMD) should be kept valid

for six months from the date of tender opening.

Please submit your quotation in duplicate in the enclosed formats in sealed cover superscribing Tender number and the due date and addressed to the undersigned as per section–2 to reach within due date and time. Tenderers are requested to read the tender document carefully and submit their quote as per terms & conditions given therein. Tenderers who submit their offers shall be deemed to have read, understood and accepted the terms and conditions of the tender document. Enclosed: As above

__________________________(D. Ghoshal)

Sr. Manager (Pur) : +91 6542 290455

Received the tender document including all enclosures. Name: _ ________________________ _____________________ Date: (Signature of Tenderer)




Section 1 : Open Tender Terms & Conditions

1. Unless otherwise specified General Conditions of Contract (SAIL-P/1), as modified from time to time, subject to the extent modified by ‘Instructions to Tenderers’, shall apply to this tender enquiry. Terms mentioned in section 1 hereunder shall be read with SAIL-P/1 and ‘Instructions to Tenderers’ and the terms and conditions mentioned hereunder shall supercede those mentioned in SAIL-P/1 and ‘Instructions to Tenderers’. Copy of SAIL-P/1 and Instruction to Tenderers is available on and can be downloaded from our website ‘ www.sail.co.in ’ or ‘ www.sailtenders.co.in ’.

2. Eligibility criteria: The intending tenderer must satisfy conditions as stipulated in Section 2 (Item Details) to

qualify for consideration in techno-commercial evaluation. The intending tenderer must submit documentary evidence in support of their eligibility along with techno-commercial bid, failing which the offer is liable to be rejected. Bokaro Steel Plant, however reserves the right to call for clarifications/additional documents in support of claims made by the tenderer.

3. Drawing: In case where tender document has been downloaded from our website and drawing (if applicable) is not available/posted on the website, the relevant drawing may be obtained from the office of the undersigned or from our outstation offices as mentioned in the tender notice on payment of cost of tender document.

4. Proof of purchase of document: Tenderers must enclose proof of purchase of tender documents from

SAIL/Bokaro Steel Plant. In case the tender document has been downloaded from our website the cost of document, in the form of demand draft / local banker’s cheque drawn in favour of SAIL/Bokaro Steel Plant and payable at Bokaro Steel City, should be submitted along with your quotation. The proof of purchase/cost of document should be placed in a sealed envelope as detailed at point 6 below. Note: Techno Commercial bids of only those tenderers who have submitted valid proof of purchase or whose

demand draft/local banker’s cheque submitted in case of tenders downloaded from website are found to be in order shall be opened,

5. Earnest Money Deposit (EMD): In the form of demand draft / pay order / local banker’s cheque

from any scheduled bank except Cooperative and Gramin bank drawn in favour of SAIL/Bokaro Steel Plant and payable at Bokaro Steel City or Bank Guarantee from any scheduled Bank except Cooperative and Gramin bank as per proforma provided in the tender document shall be submitted. Bank guarantee is to be valid upto six months from the date of tender opening and the BG should be operable from the Bokaro Steel City Branch of the bank. Small scale Units / Ancillary units (if registered for items/item category under procurement) / Public Sector Units or Undertakings / Cooperative Societies are exempted from submission of EMD against production of documentary evidence as specified in the tender document. As per Government policy small-scale units registered with NSIC or SSIC (if registered for items/item category under procurement) will be eligible for following facilities: -

1. Issue of tender documents free of cost. 2. Waiver of security deposit up to the monetary limit for which the unit is registered. (To avail the above exemptions requisite certificates will have to be provided)

Units claiming exemption from submission of EMD are therefore required to submit a notarized copy of the registration certificate indicating clearly the item for which they are registered and the validity of same. The tenderers shall submit EMD in a separate envelope and not to enclose the same with any part of the quotation. No request for adjustment of earlier dues in place of EM shall be entertained. Note: Techno Commercial bids of only those tenderers, who have submitted valid EMD or proper documents

for exemption, shall be opened.




6. Submission of bids: The tender should be submitted in sealed envelopes as under: -

a) In case of 2 bid (EMD & Techno-Commercial bid each separately)

Envelope Number

Envelope to Contain Envelope to be superscribed

1 Proof of Purchase of Document or Cost of document if document is downloaded

Tender number & date, due date and the words ‘Cost of Tender Document’.

2 Earnest Money Deposit or documents in support of claim for exemption as required.

Tender number & date, due date and the words ‘Earnest Money Deposit’.

3 Techno-Commercial Bid Tender number & date, due date and the words ‘Techno-Commercial Bid’.

4 Separate Price Bid Tender No. & Date, due date and the words “Price Bid”.

All the above sealed envelopes should then be placed in a bigger envelope, which is to be sealed and superscribed with the Tender number & due date and the words ‘Tender Document’.

7. Validity: Your offer should remain open for our acceptance at least for 90 days from the date of tender

opening. 8. The techno-commercial/commercial offer should confirm/indicate the following:

Applicable for all tenderers: Price To confirm ‘Firm price for the duration of the contract’ Delivery Period Kindly mention the period from which first supply can start and in case of

capacity limitation the maximum quantity that can be supplied per quarter. Payment Term As per clause 16 of ‘Instructions to Tenderers’ Validity To confirm offer validity atleast for period as specified in clause 7 above. Packing Weight & Dimensions

To indicate the packing weight (gross & net) and dimensions for each item specified in the tender document unless specific packing instructions are given for the item.

Applicable only in case of Indigenous Tenderers: Delivery Term FOR - Bokaro Steel Plant / FOR – Dispatching Station Packing Extra / Inclusive (Applicable amount to be mentioned in percentage and/or

Rupees) Forwarding Extra / Inclusive (Applicable amount to be mentioned in percentage and/or

Rupees) Mining Royalty Extra / Inclusive

(Applicable rate to be mentioned in percentage and/or in Rupees) Sales Tax, Additional Tax, Entry Tax, VAT

Extra / Inclusive / Exempted/ Not applicable (Applicable rate to be mentioned in percentage and/or in Rupees)

Freight Extra / Inclusive (Applicable amount to be clearly mentioned in Rupees) Insurance Extra / Inclusive (Applicable amount to be clearly mentioned in Rupees) Excise Registration To indicate ECC Number Sales Tax Registration To indicate Sales Tax Registration number (Central & State)

Price or any indication of price should not be mentioned in the techno-commercial offer.

9. Security Deposit cum performance guarantee bond: In the event of placement of order, the successful tenderers shall furnish Security Deposit to the extent of 5% (Five Percent) of the value of order within 7 (seven) days, either in the form of demand draft favouring SAIL/Bokaro Steel Plant and payable at Bokaro Steel City or in the form of Bank Guarantee from any scheduled bank except Cooperative and Gramin bank in India, which must be kept valid for a period covering the contractual delivery period plus six months for lodging claims, if any and the BG should be operable from the Bokaro Steel City Branch of the bank.




10. It shall be the responsibility of the persons submitting the tender to ensure that the tenders have been submitted in the formats and as per the terms and conditions prescribed in the SAIL website and no change is made therein before submission of their tender. In the event of any doubt, regarding the terms and conditions/formats, the person concerned may seek clarification from the authorized officer of SAIL. In case tampering / unauthorized alteration is noticed in the tender submitted, from the tender document available on the SAIL website, the said tender shall be summarily rejected and the company shall have no liability whatsoever on the matter. However, deviation if any proposed by the tenderer may be separately indicated for acceptance or otherwise of SAIL, Bokaro Steel Plant. Such proposed deviation will not be treated as tampering for the purpose of application of this clause.

NOTE:

Techno-Commercial Bid and Sealed Price Bid, in separate sealed cover, is required to be submitted. However, Techno-Commercial bid should not contain price or any indication of prices; else the offer will be rejected.

Offers received after due date & time will be rejected.

Offers received by Fax/Telex/Cables will not be considered.




Section 2 : Item Detail

Dolomite (SMS Grade)

SPECIFICATION:

Chemical:

MgO : - 20% Minimum, acceptable upto 19% with penalty.SiO2 : - 2.5% Maximum, acceptable upto 3.0% with penalty.

Physical:

Size : - 25 mm to 50 mm, (+) 60 mm NIL

Tolerance :-

(─) 25 mm 5% Maximum, rejection above 10% (+) 50 mm 5 % Maximum, rejection above 10%

Penalty : - a) SiO2 more than 2.5% and upto 3.0% Penalty @2% for every 0.1% increase or part thereof.b) MgO less than 20% and upto 19% Penalty @2% for every 0.1% decrease or part thereof.c) Size (-) 25 mm, more than 5% upto 10% Penalty @1% for every 1% increase or part thereof.d) Size (+) 50 mm, more than 5% upto 10% Penalty @2% for every 1% increase or part thereof.

Note : The above penalty rates will be imposed only on material basic price.

Eligibility Criteria:

a) Intending tenderers shall have requisite experience of mining & supplying the material of specification as per present tender to any Steel Plant/Government Organization/ PSU/Public Limited Company in any one year of the last seven (7) years. Notarised Copy(s) of purchase order(s) and corresponding proof of supply in support shall be furnished along with techno-commercial bid.

b) Average annual production/dispatch of the tenderer during the last three (3) years, ending 31st March of the previous financial year shall be at least 50000 MT. Notarised Copies of annual Mining returns submitted to the statutory authority for the last three years shall be furnished along with the techno-commercial bid in support of the same.

c) Tenderer shall have supplied minimum 30000 MT of the material of specification as per present tender in any one year during last seven (7) years to any Steel Plant/Government Organisation/PSU/Public Limited Company. Notarised Copy(s) of purchase order(s) and corresponding proof of supply in support shall be furnished along with techno-commercial bid in support of the same.

d) The tenderer is required to submit Notarised copies of documents in support of fulfillment of their eligibility and experience along with techno-commercial bid. In addition tenderer shall submit an affidavit in the enclosed format (ANNEXURE – A) declaring that the documents submitted by them are genuine.

e) BSL reserves the right to call for original documents for verification at any time during tendering, evaluation and/or the execution of the contract. In case any documents /information submitted by the tenderer(s) found to be false or containing any misrepresentation or having any fraudulent declaration in it, then in such eventuality, legal action (including cancellation of the contract, banning of business dealing, damages, criminal proceedings etc) as deemed fit may be initiated by BSL against the tenderer(s).

f) The offers of the suppliers who have failed to supply the material as per tendered specification and as per terms of order/clearance given by Raw Material Department in the previous cycles of procurement shall not be considered eligible and not be allowed for participation in the current tender.




Note: -

1) The requisite documents, to fulfill the Eligibility Criteria, must be notarised and the date of Notary’s signature should be after the date of publication/floating of the Tender in the News Paper/SAIL website. Photo copies of the Notarised documents shall not be acceptable.

2) The above Notarised documents will be verified by Document Verification Team of SAIL/

Bokaro Steel Plant.

3) The tenderers shall also submit any other record/document if demanded by the Team as deemed fit in any case.

4) The tenderers shall fully co-operate and co-ordinate with the team in case of site visit of

their Mines for capacity assessment, if required.

5) SAIL/Bokaro Steel Plant also reserves the right to call for clarifications /documentary evidence from tenderers in support of claims made by them at the time of techno-commercial evaluation, if required.

Special Note: 1. The tenderers, who had participated in our earlier OTE, Due on 13.08 2009 and deposited

the cost of tender document of Rs 5000/- against the same, shall be exempted from submission of the cost of tender document in the present Tender. However, the tenderers are required to submit fresh EMD as per the NIT as the earlier EMD has already been returned to them.

2. Number of Sources of supply required: More than one.

3. The Tenderers should clearly indicate the quoted quantity and month wise delivery schedule for the same in their techno-commercial bids.

4. The Tenderers should clearly indicate whether the amount of Mining Royalty and CST are applicable inclusive or extra in their techno-commercial bids.

5. The rate of Railway Freight from the dispatching station to the destination for dispatch on full trainload basis duly certified by the concerned Railway authority must be submitted along with the techno-commercial bid.




ANNEXURE - A

Format for Affidavit

Affidavit

I --------------------------------------, son/daughter of Sri --------------------------------------------------------------------- ----------------------------------------, Age ------------------- years, resident of ---------------------------------------------- Mohalla ---------------------------------, PS -------------------------------------, District -------------------------------------, State -------------------------- do hereby solemnly affirm that i) I am -------------------------------------- (designation/authority) in M/s ------------------------------------------------- ----------------------- (Name of the firm). ii) The following mining lease(s) is/are held by ------------------------------------------------(firm’s name/individual) and is/are operated for mining of Dolomite. Details of lease(s): - Sl. No.

Date of grant Tehasil, District, State

Location of leased Mine(s)

Allocated Area

Lease Period/ Validity

Name, designation & address of Issuing Authority

1

2

3

NB: * In case of renewal of lease, specific mention to be made.

iii) I undertake to produce all related documents of Mining Lease under various statutes of Mining Act to the concerned State Government Authorities/Purchaser as and when asked for the same.

iv) I further confirm that all documents submitted against the Tender No. PUR_OTE_13.0_H049

Due on 17/12/2009 in support of the Eligibility Criteria are genuine and all the above contents are true and correct to the best of my knowledge and belief.

Solemnly affirmed & declared before me by Deponent (s) who is/are identified by ---------------------------------------------------------------------------------------------------------------------------------------------------------

The declaration made herein above are true to our best of knowledge, information and belief & signed at ------------ on ---------------------------------------------------------------------------------- Deponent (s)




Important terms & conditions for the supply of Dolomite (SMS Grade)

1) Condition of Contract: - Unless otherwise specified, this tender shall be governed by our Conditions of contract governing supply contracts No. SAIL/P-1 (which can be had from our Website www.sailtenders.co.in). 2) Sampling & Analysis Clause: -

1) Sampling & analysis shall be conducted at loading point by Public Analysts in presence of seller’s representative.

2) Loading of the material from which sample was taken is to be done by the supplier in presence of Public Analyst.

3) Public Analyst will be appointed by purchaser, who reserves the right to change the Public Analyst at any time during the contract. Cost of sampling & analysis and visit of Public Analyst to purchaser’s premises for joint sampling, is to be born by the supplier.

4) There will be random joint sampling at loading point in presence of BSL’s representative. Hence seller will intimate the proposed date of sampling of each rake, at least three days in advance, so that BSL’s representative can reach for joint sampling.

5) In case joint sampling is not done at loading point, sampling will be done at destination in presence of Public Analyst as per Stopped Belt Method indicated in IS: 2109. Payment will be made based on the result of destination analysis of BSL, which will be final and binding.

6) Sampling & Analysis at loading point shall be done as per latest revision of Indian Standards, IS: 2109 (sampling) & IS: 1760 (Analysis)

7) One composite sample shall be drawn for each lot upto 250 MT or less or 5 wagons or less, prior to the loading of wagons, for carrying out analysis prior to the loading into wagons.

8) Samples for laboratory analysis shall be prepared as per relevant IS: 2109 and divided into three parts and sealed separately. During joint sampling, the samples will be divided into four parts. The fourth sample will be taken by BSL representative and retained by RCL.

9) The first part shall be taken by Public Analyst to conduct analysis. In case of joint sampling, the analysis shall be conducted in presence of BSL’s representative. Loading point analysis will be considered final for payment, unless recourse is taken to Umpire Analysis.

10) The second part will be sent to the purchaser by the seller, for carrying out test at destination.

11) The third part will be preserved in the safe custody of Public Analyst, for 90 days from the date of drawing of sample, for Umpire Analysis.

12) Umpire’s Analysis, if any, will be conducted by National Test House, Alipore, Kolkata or by a recognized public Analyst mutually agreed upon by the Seller and the Purchaser and, this will be taken as final and form the basis of payment/adjustment for the relevant lot.




13) The part intended for Umpire Analysis, may be destroyed after 90 days from the date of drawing of sample, unless instructions are received to the contrary from the Purchaser in the meantime.

14) The cost of Umpire Analysis, if carried out, will be to the account of the party if Umpire Analysis result is more that Public Analyst report. If Umpire Analysis result is less than the Public Analyst report, the cost of Umpire Analysis would be paid by BSL.

15) RCL test report will be considered for bed chemistry purpose.

16) Penalty will be applicable, on lot basis, on the result of BSL analysis of purchaser’s sample from loading point or report of Public Analyst, which ever is more. In case penalty is applied three times on a party on single PO, the purchaser reserves the right to short close the purchase order, divert part/full ordered quantity to other supplier/ to purchase from other sources on RP basis.

3) Rejection Clause: Material found not conforming to tender specification with allowed tolerance and/or acceptable limits with Penalty shall be rejected. The rejected material shall not be returned to the supplier. For the quantity of rejected material, payment will be made @Rs 1/= per MT as a token price. However Railway freight for the rejected material will be borne by SAIL/BSL.

4) Dispatch Instruction: Tenderers shall arrange for dispatch of the material as per clearance by Raw Material Department, Bokaro Steel Plant, by Rail in BOXC/BOXN wagons and in Trainload under “Weight Only” system or Freight pre-paid basis, as the case may be.

The rate of Railway Freight from the dispatching station to the destination for dispatch on full trainload basis duly certified by the concerned Railway authority must be submitted along with the techno-commercial bid.

5) Consignee: DGM (Raw Material), SAIL, Bokaro Steel Plant

6) Destination: Bokaro Steel Plant Pvt. Siding (Code No.07120371)

Bokaro Steel City, S.E. Rly.

7) PACKING & MARKING:

a) Loose in wagonloads after closing the gap to prevent spillages etc.

b) All wagons must be labeled on both sides. The labels should bear the following details:

1) Name of Supplier:

2) Specific Name of Material: Dolomite (SMS Grade)

3) Grade of material indicating percentage content:

4) Department for which it is meant: Raw Material Department

5) Siding where to be consigned: Bokaro Steel Plant Pvt. Siding at Bokaro Steel City, S.E. Railway

6) Gross/Tare/Net weight

7) Order No. & Date




8) Indenting of wagons: The seller shall be responsible for timely indenting of wagons and loading of wagons as per requirement, to meet the delivery schedule. Dead freight, detention charges, idle gauge charges etc if any at the loading point/station will be on the seller’s account.

9) Weighment Clause:

1) The wagons when received shall be weighed at the weighbridge of SAIL/Bokaro Steel Plant and the Weighment report of SAIL/Bokaro Steel Plant shall be the basis of payment of materials in those cases where a qualified RR is issued by Railways.

2) Due to certain unavoidable circumstances, if the wagons are not weighed at the weighbridge of SAIL/Bokaro Steel Plant or the Weighment of SAIL/Bokaro Steel Plant is cancelled due to erroneous working of the weighbridge, the qualified R/R weight will be the basis of payment of materials for those wagons.

3) As in all these cases, Railways will be charging freight according to chargeable weight, the seller should ensure that the wagons are invariably loaded according to the chargeable weight of the wagons so that SAIL/Bokaro Steel Plant does not incur under loading or over loading charges.

4) In case Weighment at the weighbridge of SAIL/Bokaro Steel Plant is found to be under loaded, Dead freight and other incidental expenses, if any, involved due to under loading will be debited to the seller’s account.

5) In case the wagons are found to be over loaded, Penal freight, if levied by Railways during transit and other incidental expenses if any, involved due to over loading of wagons will be debited to the seller’s account.

6) Where a Clear RR is issued for the quantity loaded, the weight as indicated in the Clear RR shall be final for payment towards quantity.

7) A “Clear RR” is issued by Railways when loading and weighment are witnessed and certified by Railway staff.

8) For calculation of Dead Freight, shortage & excess will be adjusted on individual rake basis.

10) Disposal of Railway Receipt: Railway receipt in original should be sent to the Consignee by Registered Post along with statement showing therein the particulars of R/R Nos, Wagon Nos, Quantity dispatched and Order No. under intimation to Purchase Department.

11) Quantity Variation: SAIL/ Bokaro Steel Plant reserves the right to vary the ordered quantity by (+/-) 25%. The increased quantity should be of the same specification and to be supplied at the same price, terms and conditions, after completion of the original ordered quantity.




12) Payment Terms:

A) For Materials: 100% payment will be made within 30 (thirty) days after satisfactory receipt of material at SAIL/Bokaro Steel Plant. The bills shall be submitted along with the following documents: -

a) Copies of R/R duly certified/ attested by Railway Authority.

b) Supplier’s guarantee certificate to the effect that the materials dispatched are according to the ordered specification. No undersize or oversize material, beyond tolerance, as stipulated in the purchase order, has been loaded.

c) Supplier’s guarantee certificate to the effect that the wagons have been loaded to the full chargeable capacity.

d) Public Analyst’s analysis report at loading station.

e) SAIL/Bokaro Steel Plant’s Weighment report at destination.

f) Goods Receipt Note (GRN) issued by SAIL, Bokaro Steel Plant

In respect of lots of material for which Umpire Analysis is resorted to by the purchaser/seller, 100% payment will be made within 30 days of receipt of Umpire Analysis report.

All bills duly pre-receipted and complete in all respects should be submitted in quadruplicate (4 copies). Order no. & date, R/R no. & date, wagon nos. etc invariably be quoted in all bills.

B) For Railway Freight: 100% freight charges shall be re-imbursed within seven days of receipt of R/Rs by SAIL/ Bokaro Steel Plant along with other relevant documents, in case of freight-prepaid dispatches.

13) Paying Authority: AGM (Accounts-Raw Materials & Freight), Finance & Accounts Department, SAIL, Bokaro Steel Plant.

14) Demurrage: Demurrage if any, at loading station and any loss on account of delayed loading or under loading or failure to load wagons as per clearance, shall be to the seller’s account.

15) Railway Freight, Haulage, Siding & other charges: Railway freight shall be born by purchaser. Haulage, siding & shunting charges etc, if any, will be born by the seller.

16) Transportation & loading: The seller at their cost shall undertake transportation of materials from the mine head to the loading station and loading into wagons.

17) Proof of Payment of Royalty: The seller shall submit self certified declaration, at least once in every three months as per Proforma attached, confirming that the Royalty as claimed from SAIL/ Bokaro Steel Plant, for the materials dispatched during the preceding three months has been paid to the concerned Government authority. However, responsibility will entirely rest with the seller in case of any dispute is raised by concerned Govt. Authority regarding non-deposit of mining royalty.

18) Monthly Statement: The seller shall submit a monthly statement to the under signed, giving details of supply made every month to SAIL/ Bokaro Steel Plant, by the third day of every succeeding month.




19) Security Deposit: - Seller shall furnish security deposit to the extent of 5% value of the contract/purchase order within 30 days either in the form of demand draft, drawn in favour of Steel Authority of India Limited, Bokaro Steel Plant payable at Bokaro Steel City or in the form of Bank Guarantee of approved Bank as mentioned in our general conditions of contract. The Bank Guarantee should be submitted in on Non-judicial stamped paper of value Rs. 100/= in the prescribed format. The BG must be kept valid for covering the contractual delivery period plus six months for lodging claim, if any and the same should be operable at the Bokaro Steel City Branch of the Bank.

========================================================================================= Note: - The tenderers are required to confirms all the above terms & conditions to Toto. However, in case of any deviation, the same should be mentioned separately.




Section – 3

1.0 Brief description of the tender processing for On-line Reverse Auction is given below: .1 Tenderers submit their techno commercial bid along with all the required documents as

per the terms of enquiry, which are opened on the due date of opening of quotation. .2 All the tenderers whose offers are found techno-commercially acceptable become

eligible for participating in price bidding through On-line Reverse Auction over Internet.

.3 Non-placement of bid by an eligible bidder during the Reverse Auction event may adversely affect consideration of the bidder for the subsequent RFQ’s.

.4 The Metaljunction would intimate Date & Time for Start of Reverse Auction & duration of auction to the tenderers in advance. Login ID & Password specific to each tenderer is given and demonstration of bidding (On-line) process is given to enable each tenderer fully understand the process of bidding On-line.

.5 Thereafter, at scheduled time the screen for On-line bidding is launched wherein the supplier would put in their best offers through On-line bids by which the Start Bid Price can be reduced by the tenderers to secure orders for the supply of items/services. Decrement is also indicated along with the start bid price, which is the minimum amount or it’s multiple by which the rate (start bid price) can be reduced by the tenderers.

.6 All eligible tenderers having password can view the bidding on the computer screen and also enter their prices any number of times during the duration of bidding.

.7 If it has been decided at tendering stage to distribute the tendered quantity to more than one supplier then after conclusion of reverse auction a screen for online matching of lowest price by all tenderer other than the L1 bidder, would be launched. Bidders other than L1 can confirm matching on L1 price on the screen.

.8 The quantity would be distributed among the bidders based on the ranking of bidders at the conclusion of reverse auction and order would be placed on predetermined no. of parties from among the bidders who have bid and matched L1 price.

2.0 Service Provider and the Issuance of RFQ

2.1 Steel Authority of India Limited has engaged the services of its Joint Venture Company M/s metaljunction services limited (MJ) for conducting the Reverse Auctions. MJ is fully authorized to give clarifications / coordinate with the suppliers on behalf of Steel Authority of India Limited with respect to the conduct of Reverse Auction for the items/services mentioned in this Enquiry. The contact details of the Metaljunction are as follows:

Contact Detailsmetaljunction services limitedRoom No. 19, Old Admin. Bldg. Bokaro Steel Plant Bokaro, Jharkhand 827001

& Fax : 06542 – 226132 Mr. Ashish Ranjan ([email protected]) RIM : 93342 42322

metaljunction services limited 1st Floor, Tata Center 43, Jawaharlal Nehru Road Kolkata – 700071

: 033 – 2288 2606 / 2224 8585 Fax : 033 – 2288 3279 Mr. Korak Saha ([email protected])

033 22883149,RIM :93319 30419

2.2 Suppliers who are acceptable to Steel Authority of India Limited and who accept all the Terms and Conditions shall be intimated by M/s metaljunction services limited to participate in the Reverse Auction.




2.3 The RFQ document shall be sent by SAIL (Bokaro Steel Plant) to the selected tenderers. Simultaneously a copy of the same shall be given to metaljunction to contact the tenderer(s). Metaljunction will explain the Reverse Auction process to all the prospective bidders and clarify issues, if any. It will be the responsibility of the tenderers to get themselves acquainted to their satisfaction with the On-line bidding process by thoroughly interacting with the metaljunction. Only SAIL, BSL will be empowered to approve any deviations from the RFQ document asked for by the Supplier.

2.4 Vendor Enablement - Metaljunction shall have the responsibility of familiarizing the bidders with the Reverse Auction Process. (Including training to the vendors).

3.0 Participation in On-line Reverse Auction for price bidding:

3.1 Tenderers will be required to participate in On-line Reverse Auction over Internet for price bidding.

3.2 The General rules & regulations are given in point no. 4 and definition of Key Terms of Reverse Auctions is given in point no. 5.

3.3 The key features for participation in a Reverse Auction are given below: a. The Reverse Auction will be conducted on metaljunction’s platform. Metaljunction shall

intimate schedule of the Reverse Auction to all the techno-commercially acceptable tenderers.

b. The start bid price, minimum decrement and bid time shall be intimated to all techno-commercially acceptable tenderers.

c. There would be an auto extension of bid time in case bids are placed during last three minutes of the indicated bid closure time. The auto extension rule will extend the bid time by a period of three minutes till bids continue to get placed or the buyer decides to terminate the Reverse Auction.

d. All bidders should nominate a person who would be the authorized ‘BIDDER’ (i.e., the person who is authorized to bid in Reverse Auction on the firm’s behalf - Form 1 to be filled for authorization & sent with the Techno Commercial Bid). The “USER-ID” and “PASSWORD” will be given to this person only. The Metaljunction will intimate a secure and confidential Login ID and Password specific to each tenderer, for participating in the Reverse Auction. The user ID and Password shall be intimated to the bidder before the reverse auction.

e. During the Reverse Auction, bidders have to quote for all items and for the entire quantity of all the item(/s) in a Lot, else their bid will not be accepted for that Lot. Bidders shall not be allowed to quote for part quantity of a lot. However, SAIL reserves the right to distribute the quantity of a lot among multiple suppliers.

f. During the Reverse Auction, suppliers shall be allowed to revise their price and bring it downward only. Bidders are not allowed to quote above the Start Bid Price.

3.4 All Bidders have to confirm through a letter/ fax (033-2288 3279) to the metaljunction, their last quoted prices (Form 2 - to be filled after the reverse auction & sent & not with the techno commercial bid) for each lot within 4 (four) hours of concluding the Reverse Auction. They also need to mention in the same letter, if they have matched L1 prices on-line for any of the Lots, if offered to match.

3.5 All Bidders are advised to quote from a reliable Internet facility, as neither SAIL nor MJ would be responsible for any failure in the Internet connectivity during the bidding.

3.6 It is to categorically state on behalf of M/s SAIL, and M/s Metaljunction that the Bidders need not pay any fee towards training for actual bidding or any other service with regard to this tender etc., in the Reverse Auction and the Bidders need not subscribe to any of the services in lieu of participation in the Reverse Auction. 3.7 Written Acceptance in-toto to all the Terms & Conditions mentioned in this document is a

pre-requisite for securing participation in the On-line Reverse Auction conducted by Metal junction on behalf of Steel Authority of India Limited for the products required as per this RFQ.




4.0 The price bid evaluation process shall comprise of two key elements – L1 definition and order splitting. The emergence of L1 vendors in the Reverse Auction: 4.1 A single value, landed cost net of VAT (LCNC or LCNV) shall be quoted for each

lot/market. 4.2 Bidding will be done in LCNC (Landed Cost Net of Cenvat) OR LCNV (Landed Cost

Net of VAT) for Jharkhand based bidders. The material is to be delivered at the BSL Plant Store. a) LCNC rate to include Base Price (Ex Works + packing and forwarding) +

Excise Duty @ 16% (as applicable) + (Education Cess @ 2% on ED) + ST (As Applicable) + freight + insurance+ entry tax as applicable – Cenvatable ED

b) LCNV rate to include Base Price (Ex Works + packing and forwarding) + Excise Duty @ 16% (as applicable) + (Education Cess @ 2% on ED) + JVT (As Applicable) + freight + insurance – Cenvatable ED - Input Tax credit (ITC) on account of VAT (Present ITC rate is 40% of 4% VAT).

4.3 Item wise price break-ups will be required to be furnished by the L1 tenderer (in such a

manner that the quoted item wise price does not exceed the estimated prices as also the

lot price LCNC or LCNV. The bidders shall submit their detailed price break-up for all

taxes and duties, within two working days of the closure of the auction, to Metaljunction

(033 – 22883536 and 06542-226132, Kind Attention : Korak Saha – Manager

(Operations) with a copy to _______________________, (Purchase), Ispat Bhavan,

Bokaro Steel Plant, Bokaro – 827001. (Fax no. 06542 – 240185, 240227).

5.0 The General Rules and Regulations provided herein that govern the conduct of On-line Reverse Auctions operated by metaljunction services limited.

INTRODUCTION The General Rules and Regulations provided herein that govern the conduct of On-line Reverse Auctions operated by metaljunction services limited. These rules cover the roles and responsibilities of the parties in the On-line Reverse Auctions on the Metaljunction platform. Acceptance in-toto to these General Rules and Regulations is a pre-requisite for securing participation in the On-line Reverse Auctions on the Metaljunction platform.

Role of Metaljunction • Metaljunction is the service provider providing the forum for conducting the reverse auction, the

role of Metaljunction as the agency providing the auction engine would include: • Input of the details of the auction items and defining of the bidding rules as desired by the client. • Providing access to the approved bidders to participate in the auction • Enhancing bidder awareness of and comfort with the auction mechanism and bidding rules. • Summarizing of the auction proceedings and communication of the outcome to the client. The responsibility for fulfillment of the contract rests between the bidders and the client and Metaljunction shall have no liability on this account.




Role of the Bidder The role of the bidder is outlined below: • The bidder would participate in the Reverse Auction with the aim of bidding to secure the

auctioned item in the auction (being selected for supplying the client’s requirement in a Reverse Auction).

• The bidder would be provided access to the Auction through a User Id protected by a password. The bidder needs to ensure that the User Id and password is not revealed to unauthorized persons.

• Access to the auction mechanism shall be provided to all the approved bidder subsequent to obtaining their written consent to the General Rules & Regulations.

• In the event of winning an allotment in the auction mechanism, the bidder shall commit to fulfill outlined obligations under the contract.

Bidding Rules: The Bidding Rules refer to the information and terms defined specifically for a particular Reverse Auction. The purpose of the Bidding rules is to provide approved bidder with the information and terms specific to the auction in which they are bidding. This would include: • Start Time and duration of the Reverse Auction. • Any extension of the duration of the auction in the event of bids being received towards the

end of the pre-specified duration. • Reserve Price (if specified) • Minimum & Maximum Bidding Quantity (if specified) • Price Decrements and any reduction in the price decrements in the auction in the event of

inactivity • Other attributes (informational/non-negotiable in nature) participation in the auction

process presumes complete awareness and understanding of the bidding rules.

Conduct of the Reverse Auction

The Reverse Auction shall be conducted on pre-specified date. Metaljunction retains the right to cancel or reschedule the Reverse Auction on any of the followings reasons:

• Some of the confirmed bidders are unable to access the module due to infrastructural problems such as sustained power failure or telecommunication breakdown.

• Bids are received but above the Start Bid Price. • The duration of the Reverse auction may also vary from the pre-specified period

of time on account of termination of the auction by Metaljunction. • On the advice of the client, or, on its own accord in case of situations where it is

felt that continuance of the auction proceedings is prejudicial to the smooth conduct and / or integrity of the auction process.




Liability of Metaljunction: Metaljunction shall not be liable to the client / bidders in the auction or any other person(s) for: - Any breach of contract by and party in the fulfillment of the underlying contract. - Any delays in initiating the online auction or postponement / cancellation of the online auction

proceedings due to any problem with the hardware / software / infra structural facilities or any other shortcomings.

Confidentiality Clause: Metaljunction undertakes to handle any sensitive information provided by the client or confirmed bidders for the reverse auctions conducted on the Metaljunction platform with utmost trust and confidentiality.

Jurisdiction Any disputes relating to the online reverse auction module shall be subject to the sole jurisdiction of Kolkata courts only to the exclusion of any other court.

Right of the client SAIL reserves the right to fully / partly accept the bids or completely reject the same.

5. Definition of Key Terms – Reverse Auction Reverse Auction Reverse Auction is used to procure items/services, where the requirement for one/more Markets of an item is stated and the participants are required to bid down the price to be selected to supply the requirement. On-line Reverse Auctions On-line Reverse Auctions refer to those Reverse Auctions conducted through the Internet with simultaneous bidding by the bidders (from one or more locations). In other words, the venue for the auction is on an Internet website/ platform. The Metaljunction website (http://auction.metaljunction.com) or any other URL assigned by Metaljunction would constitute the venue for the purpose of the on-line auction. Award at the Reverse Auction The bidder quoting the lowest price is normally allotted the item/service. Client Client is SAIL who has contracted Metaljunction to conduct such Reverse Auction. In case of Reverse Auction, the purpose would be to meet their requirement for item/s from among the sellers desiring to sell the items to the Client. Bidder Bidder is the individual/business entity participating in the Reverse Auction, intending to supply the item/s to the Client. To be become a Bidder in the auction, a business entity has to secure client approval for participation and also provide written assent to the General Rules and Regulations Auction Engine Auction Engine refers to the software that encapsulates the entire auction process, processing logic and information flows. Metaljunction is the sole owner of the auction engine and retains exclusive right over the utilization of the same.




Preview Time Preview Time refers to the period of time that is provided prior to the commencement of bidding. This is to facilitate approved participants to view the auction details such as item specifications, bidding details and bidding rules. The purpose is also to familiarize participants with the functionalities and screens of the auction mechanism. It is not mandatory for Metaljunction to provide Preview Time. Start Time Start time refers to the time of commencement of the conduct of the On-line auction. It signals the commencement of the Price Discovery process through competitive bidding. Duration of the Reverse Auction It refers to the length of time the price discovery process is allowed to continue by accepting bids from competing bidders. The duration of the auction would normally be for a pre-specified period of time. However, the bidding rules may state the conditions when the pre-specified duration may be extended/ curtailed. The conditions include: • Automatic extension in the event of bids being entered towards the end of the scheduled duration to

facilitate the other bidders to view and react to the bid. Auto Extension of the Auction Timings In the event of bids in the last few minutes of the scheduled bid time, the Bid Timings are automatically extended for a specified period from each such bid. Such Auto Extension shall continue until no bids are placed for the specified period (Engine remains inactive for the specified period). The Inactivity Time for Auto Extension purpose is normally 3 minutes. Metaljunction however retains the right to change the same. The Inactivity Time applicable for the particular On-line Bid shall be communicated to the bidder if it will be set to a value less than 3 minutes. End of the Reverse Auction End of the Auction refers to the termination of the bidding event signaling an end to the price discovery process. Auction Report Metaljunction would provide an Auction Report to the Client containing a summary of the bidding event and outcome. The Auction Report would constitute the official communication from Metaljunction to the client about the outcome of the Reverse Auction. ID and Password - Password and ID shall be given to all the eligible by the Metaljunction for enabling the bidder to participate in the Reverse Auction. Start –Bid Price – Start Bid Price is the Maximum Price, which will be accepted by the Reverse Auction engine. Supplier have to quote a price lesser than the Start Bid Price for participating in the Reverse Auction. The computer shall not accept Price higher than Start Bid Price for a lot. Bidding will start at start Bid Price to be intimated in advance to the vendors eligible for bidding. This will be put up on the site and will also be communicated in advance through Fax/ email. Minimum Decrement- Minimum decrement is the minimum amount a supplier has to reduce in order to beat a higher bid. For example if a bidder bids Rs 10,00,000/ - for a Market, others, in order to beat this bid, have to quote a lower price with a minimum decrement say of Rs 2,500/- i.e. in order to be eligible they have to quote Rs. 9,97,500/- (or lower) for the same Market. This minimum decrement shall be pre-decided by Steel Authority of India Limited and will be in- built in the auction engine.




6.0 Metaljunction retains the right to extend or cancel or reschedule the reverse auction on any of the following reasons:

Sl No

Circumstance Action

01 Auto Extension Of Bidding Time

ONLY in the event of any bid being placed in the last 3 minutes of the scheduled bidding time, the bidding time shall automatically extend by 3 minutes from each such bid. This Auto Extension mechanism remains activated until a continuous inactivity period (i.e. no bids being placed by any bidder) of 3 minutes is reached at which point the market shall close

02 Cancellation of event / bid 1. The number of confirmed bidders is deemed insufficient to conduct the reverse auction. 2. On Advice of the Buyer 3. MJ on its own accord - in case of situations where it is felt that continuance of the auction proceedings is prejudicial to the smooth conduct and/or the integrity of the auction process. 4. Cancellation/ premature termination of the reverse auction with/ without a subsequent rerun of the auction on a mutually decided date between Client and MJ. 5. Cancellation of a wrong bid 6. Locking a bidder’s account (suspension of operations in the account)

03 Poor Participation 1. Manual extension carried out if less than 10 bids received 2. Reserve / expected price not met. 3. It is determined that one or more bidders have submitted bids

which are clearly below Cost 4. On the advice of the Buyer

04 Unable to access the module due to infrastructural problems - Internet Problems being reported by bidders

1. Manual extension carried out till connectivity restored or MJ will bid on behalf of bidder after obtaining suitable authentication. 2. The number of extensions and the time involved in each extension is on the judgment of the auction controller concerned.

05 MJ server not able to connect to the Internet cloud

To the extent possible, all auctions will be extended until the problem is resolved/ internet connectivity of MJ machine improves. Ability to extend depends upon time available, as also ability of MJ staff to connect to the MJ machine.

06 Power failure/ Planned power shutdown in his area reported by an interested supplier

MJ will bid on behalf of bidder after obtaining suitable authentication. (The party will inform his minimum price and will also inform his user id and password) Manual extension may be involved if the call is received just before closure, and MJ staff does not have sufficient time required to make a bid.

At the request of the Client, metaljunction may permit bidding through a combination of online and offline means (offline means including phone/fax/email). However in such event, metaljunction would not be responsible for any errors in transmission or entry of the information received in the offline medium. It must be expressly understood that such facilities if and when extended are only for the convenience of bidders and, while reasonable care and caution shall be taken by metaljunction, the ultimate responsibility for the same shall rest with the bidder/s.




7. Training Module

7.1 STEPS TO PERFORM FOR BIDDING IN AN ON-LINE REVERSE AUCTION A. BIDDING PROCESS FOR MARKETS

a) Connect to the Internet. b) Launch Internet Explorer browser or Netscape Navigator. c) In the address bar type the path http://demo.metaljunction.com for practicing

and for the actual event www.commercejunction.com d) Type in your username and password provided e) Click on the “Login” button. f) You have entered your main page now. g) Click on the Item highlighted for auction you are to bid or click on “View All Open

Auction(s)” h) Click on the Item you wish to Bid under Auction Name. i) The “Bidding Details” of that particular item opens up. The start time, end time, start bid

price, bid decrement (Rs) is mentioned by which the auction would take place. The detailed description is provided at the end of the web page. The bidders have to place bids market wise in the form of Rupees.

j) To place your Bid: On the right side of “Bid Amount” type in the “amount (Rs)” in numerical . Click “Submit Bid”

k) A small window “ Submit this bid ? ” appears on the screen asking for confirmation. If Correct, press “OK” else “Cancel”.

l) A new screen appears confirming your bid. m) Press “Go Back” button to be on the Bidding Details screen. n) If your bid is the Leading bid, then the picture of a hammer will appear. o) The “Auction Bid Status” on the right side of the screen would show the total bids and

the lowest bid and shown below is “Your Bid Status”. This is viewable only after you have placed a valid bid.

p) To get the latest information of the On-line Reverse Auction, press the “Refresh” button on the top of the screen to refresh the page or press F5 from your keyboard.

q) If you happen to submit a bid after a prolonged time without refreshing the page, and in the meantime if some other bidder has placed a bid lower than yours, then a comment on the top of the screen would come in Red mentioning that “Someone has a bid lower than you. Please enter a Bid amount lower than the last bid”.

r) When you need to place a bid again then repeat the steps 10-14 but your next bid has to be lower by minimum bid decrements from the prevailing bid in the market..

s) The On-line Auction of the particular item stops at the close time mentioned as per the schedule if there is no bid in the last 3 minutes of the close time. If there is a bid in the last few minutes, the close time will automatically be extended by another 3 minutes and so on.

Please do not attempt to place any comment or attach any files against the boxes marked as “Attach / Comments” on your screen.

t) To “Logout “click on the top right corner of the screen.




PROXY BID To let the system place bids on your behalf you need to check (click) the proxy bid box on the bidding details page and place the lowest value to which you can bid and then place submit button and confirm. Once the proxy is activated the bids are placed automatically as per the minimum decrements. The lowest value of your proxy bid amount is not visible by any other bidder. Example: Suppose, the current bid in the market is Rs.10000 and the min. decrement is Rs.100 and you have activated proxy till Rs.9500. Now say a bidder places a bid of Rs.9800, the system automatically bids Rs.9700 on your behalf at the same time and keeps you as a leading bidder till Rs.9500. is reached. In case of Tie the bidder with the proxy bid is declared LI.

C. PRICE MATCHING EVENT

1. Price matching will only start after completion of the market. 2. After the bidding in the Reverse Auction a separate auction will be launched within 5 mins. after

completion of the Market. 3. The steps to perform for bidding in this are same as given above in ‘A’ from 1 to 8. Here

after entering the auction for price matching you will have to submit One Bid only which shall be equal to the L1 bid ( opening price ) of the Market.

4. In the Bid Amount box you have to type the L1 bid and press the submit button. Example : If the L1 bid in market 22,00,000.00 then in price matching you have to type 22,00,000.00 and submit the bid only once. NOTE : You will be eligible to match L1 price only if you have placed a minimum of one bid in the online reverse auction.

D. CHANGE OF PASSWORD

1. You shall be provided a secure Login Id and Password. 2. After logging in as mentioned above from steps 1 to 6 in ‘A’ please click on My Profile. 3. Details about your company will be visible here. You can now type in the new password that you

wish to give in the password box. You will have to type the same password in the confirm password box. After giving the new password and confirming it click on submit. Your new password is now activated.

4. Please note that you need to change your password to keep it secure. We shall not be responsible for any misuse of you Login Id and password.

For practice, use the following demo ID’s and passwords in the URL : http://demo.metaljunction.com . Please do not change the demo passwords. Demo ID 1: earth , Password : earth Demo ID 2: jupiter, Password : jupiter Demo ID 3: saturn, Password : saturn In case if you have any difficulty or clarifications at any point of time to perform the same, please do not hesitate to contact us - Korak Saha or Ms. Vani : +91 33 22883149 / 2288 2606 Extn : 124, Cell 9331930419.




FORM – 1

(To be submitted on Supplier’s Letter Head)

Format for Acceptance of General Terms & Conditions, Commercial Terms and all other Terms of the Reverse Auction

We _____________________________________________________________

(Supplier Name) having registered office at ___________________________________________

(Address) agree to all the Commercial, General & other Terms & Conditions listed in the Tender (NIT) No. BSL_Pur_OTE_13.0_H049 for procurement of Dolomite (SMS Grade) through Reverse Auction. We confirm that we are in a position to supply material as per the specification given in NIT. We have also understood the Reverse Auction Process and the Reverse Auction rules and special instructions given in the NIT. We agree to participate in the Reverse Auction and abide by the rules. We nominate an executive, whose details are given below, to put the bids on our behalf. The details of the person authorized to bid on our behalf is as follows. Name & Designation : e-mail ID : Contact phone nos. : Address :

(Signature & Seal) Place : Date : Note: This form duly filled in properly must be submitted along with techno-commercial bid




FORM – 2

Format for submitting Last quoted prices

(To be submitted on Company Letter Head of the Bidder)

(To be sent within 4 hrs of conclusion of the Reverse Auction) To, metaljunction services limited 1st Floor, Tata Centre 43, Jawaharlal Nehru Road Kolkata – 700 071 Fax: 033 – 2288 3536 Ref: Reverse Auction for …………………for Bokaro Steel Plant held on ………….. Reference above, we hereby confirm our Market wise last quoted prices in the Reverse Auction held on …………….. for ………………for Bokaro Steel Plant. Market No. Last Quoted Price

We also confirm that we will submit item wise price break-up, within two working days from the date of Reverse Auction. Signature : Name : Designation : Date :




Annexure 1

FORMAT FOR TAXES AND DUTIES

Please use this sheet to specify the Excise duty, Sales Taxes & other duties. 1. Excise Duty (ED): Applicable/ Not applicable

2. Present ED rate, if applicable

3. Tariff number

4. Excise Registration Number

5. Taxes applicable

Sales Tax (%) In figures

In Words

Other taxes & duties, if applicable, (%)

Description In figures In words

Royalty

Cess

6. Please indicate the following applicable for your company

Sales Tax registration number / TIN Central Sales Tax registration number VAT registration number Other taxes registration number PAN number Bank Account number Bank name/Branch name Bank City

(Signature & Seal) Name: Designation: Place: Date:




Annexure – 2

FORMAT FOR BASIC INFORMATION ABOUT THE TENDERER

Tender Number: ___________________________________ Due Date: ______________

Instructions to fill up the Basic Information: a. Please use this worksheet to specify basic financial/ IR/ Contact information; an

authorized person should sign the document at relevant section. b. Past Industrial Relations track record, please mention if there was closure/ cessation

of work at any of your plant(s) in the last 5 years. c. Use this form as Proforma/ Format. Use additional sheets to provide relevant

information. d. Provide all the certified relevant documents w.r.t claims made in this Form.

1 Company’s Name 2 Ownership Details 3 Manufacturer/ Distributor/ Dealer 4 Mention, if PSU/ Joint venture with PSU/ SSI Unit 5 Incase of PSU - Central PSU or state Govt. PSU 6 Incase of a Joint Venture, details of % wise equity

holding

7 SSI Unit details, if applicable 8 ISO Status 9 Whether product is ISI Marked or as per ISI 10 Contact Person & Designation 11 Phone No. 12 Fax No. 13 E-mail 14 Financial details of Turnover & profit for the last

3 years

15 Major Manufacturing Capabilities Sr. No.

Name &Address

Installed Capacities

Capacity Utilized Present level Order booking FY 1 FY 2 FY 3

16 The year of inception of the company/ business 17 Stocking points w.r.t. to location of Bokaro Steel

Plant

I hereby certify that all information provided above is correct to the best of my knowledge. (Signature, name & seal of the authorized person)




Annexure 3

Format to Submit Bank Guarantee toward Earnest Money Deposit (EMD)

(To Be Established through any scheduled bank except Cooperative and Gramin Bank) To, Steel Authority of India Limited Bokaro Steel Plant Ispat Bhavan, Bokaro Steel City - 827001 Jharkhand (India) Bank Guarantee No: _____________________________________________Date: ___/___/______

Letter Of Guarantee Whereas Steel Authority Of India Limited, Bokaro Steel Plant (hereinafter referred to as BSL) have invited Open Tender vide Tender No BSL_PUR_OTE_13.0_H049___________ (hereinafter referred to as the said Invitation to Tender) for purchase of Dolomite (SMS Grade). And whereas the said invitation to tender requires that any eligible tenderer wishing to make an offer in response thereto shall establish an irrevocable Earnest Money Deposit (Bid Bond) in favour of SAIL/Bokaro Steel Plant in the form of Bank Guarantee for an amount of Rs ___________________ (Rs _________________________) valid up ___/___/______ as a guarantee that the tenderer: - (a) Shall keep his offer firm and valid for acceptance by SAIL/Bokaro Steel Plant upto ___/___/_____. (b) And whereas, M/s __<name of tenderer>__ (hereinafter referred to as the said Tenderer) wish to

make an offer in response to the said invitation to tender for supply of Dolomite (SMS Grade). Now this bank hereby guarantees that in the event of the said Tenderer failing to abide by any of the conditions referred to in any of the preceding paragraphs, this bank shall pay to SAIL/Bokaro Steel Plant on demand, without BSL having to substantiate its demand, and without protest or demur Rs.____________(Rs._____________________). This bank further agrees that the decision of SAIL/Bokaro Steel Plant as to whether the said tenderer has committed a breach of any of the conditions referred to in the preceding paragraphs, shall be final and binding. This bank further undertakes that this Guarantee can be operable from its Bokaro Steel City Branch and shall remain irrevocably valid and in force initially up to ___/___/______ and the same shall be extended further according to the provisions contained therein above. Signature: ________________________________________

Name: ___________________________________________

Designation: ______________________________________ Name and address of Bank: _____________________________________________________ _____________________________________________________ _____________________________________________________

For and on behalf of (Name of the Bank)

Duly constituted attorney and authorised signatory




Annexure- 4

PROFORMA OF BANK GUARANTEE FOR SECURITY DEPOSIT BOND

(To be executed on non-judicial stamp paper of Rs.100/- to be purchased in the name of the issuing bank)

TO STEEL AUTHORITY OF INDIA LIMITED BOKARO STEEL PLANT ISPAT BHAWAN BOKARO STEEL CITY-827001 (INDIA) Bank Guarantee No: Date:

Letter of Guarantee

1. Whereas <name of the firm> (Hereinafter referred to as the SELLER) and M/s STEEL AUTHORITY OF INDIA LIMITED (Hereinafter referred to as the PURCHASER) has entered into a contract vide Purchase Order no: ………………… Dated …………. (Hereinafter called the said Contract) for supply of …………… MT of Dolomite (SMS Grade) to the PURCHASER.

2. We, (Name of the Bank......................................................................) at the request of the SELLER, do hereby undertake and indemnify and keep indemnified the PURCHASER to the extent of Rs.............................………………………(5% of the Purchase Order value i.e. Rs……………………………only) against non supply /any loss or damage may be caused to or suffered by the PURCHASER, by reason or any breach by the SELLER of any of the terms and conditions of the said CONTRACT and / or in the performance of the said purchase order by the SELLER. We agree that the decision of the PURCHASER, as to whether any breach of any of the terms and conditions of the said CONTRACT or in the performance thereof has been committed by the SELLER and the amount of loss or damage that has been caused to or suffered by the PURCHASER shall be final and binding on us and the amount of the said loss or damage shall be paid by us forthwith to the PURCHASER on demand and without protest or demur.

3. We, (Name of the Bank..........................................................), hereby further agree that the guarantee herein contained shall remain in full force and perfect during the period that would be taken for satisfactory performance and fulfillment in all respects of the said CONTRACT and that it shall continue to be enforceable for (a) six months after the date of completion of supply of the said CONTRACT or (b) in event of dispute (s) between the PURCHASER and the SELLER, until such period (s) the dispute (s) is settled fully, whichever date is the latest, and that if any claim accrues or arises us, (Name of the Bank ....................................................) by virtue of this guarantee before the dates referred to hereinabove, whichever date is the latest, provided that notice of any such claim has been given by the PURCHASER before the dates referred to hereinabove, as the case may be, payment under this LETTER OF GUARANTEE shall be made promptly upon our receiving the notice to that effect from the PURCHASER in demand and without protest or demur.

4. It is fully understood that this guarantee shall become effective from the date of said CONTRACT and that we (Name of the Bank..............................................................................), undertake not to revoke this guarantee during its currency without the prior written consent of the PURCHASER.

Contd.... (2)




(2)

5. We, (Name of the Bank...........................................................................), hereby further agree that the PURCHASER shall have the fullest liberty, without affecting in any manner our obligations hereunder, to vary any of the terms and conditions of the CONTRACT by the SELLER from time to time or to postpone for any time or from time to time any of the powers exercisable by the PURCHASER against the SELLER and to forbear or to enforce any of the terms and conditions relating to the said CONTRACT and WE, (Name of the Bank..............................….), shall not be released from our liability under the guarantee by reason of any such variation or extension, being granted to the SELLER or any forbearance and / or omission on the part of the PURCHASER or any indulgence by the PURCHASER or by any other matter or thing whatsoever which under the law relating to the sureties would, but for the provision, have the effect of so releasing us from our liability under this guarantee.

6. We, (Name of the Bank................................................................................................), hereby further agree that the guarantee herein contained is initially valid up to--------------------- and that the same shall be extended further according to the provisions contained hereinabove.

7. We, (Name of the Bank................................................................................................), hereby further agree that the guarantee herein contained can be operable from its Bokaro Steel City Branch and shall not be effected by any change in the constitution of the SELLER and / or PURCHASER.

For and on behalf of (Name of the Bank................................................................) Signature: Name: Duly constituted Attorney & Authorised Signatory Designation with seal:




Royalty Payment Certificate

(To be furnished in the letter head of the firm)

To Whom It May Concern It is hereby certified that the royalty as claimed from SAIL/ Bokaro Steel Plant, for the materials dispatched during the preceding three months has been paid to the concerned Government Authority, the detail of which is given below, and responsibility will entirely rest with us in case of any dispute is raised by the concerned Government Authority regarding non-deposit of the Royalty and, these dispatched materials have been produced from our own mines. Sl No Mining Lease

No. & Date Gram/Tehsil Quantity Challan No. & Date

Copy to be attached Amount of Royalty deposited in Treasury

Signature of Authorised person Name: ----------------------------- Designation: ----------------------