documents · 2020. 11. 20. · qualification notice published in the press (dated 20-11-2020). k)...

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DOCUMENTS

FOR

PRE-QUALIFICATION OF

AUTO WORKSHOPS

(T# 09/2020-21)

Directorate of Administration

PAKISTAN NUCLEAR REGULATORY AUTHORITY

P.O. Box 1912, Islamabad

TABLE OF CONTENTS

1 INTRODUCTION…………………………………………………………………… 3

2. INSTRUCTIONS / GENERAL CONDITIONS……………………………………..3

3. MANDATORY REQUIREMENTS…………………………………………………..4

APPLICATION FORM (ANNEX-A……………09

DETAIL OF STAFF WORKING AT WORKSHOP (ANNEX-B)…………..11

EXPERIENCE OF WORKSHOP (ANNEX-C) …………..12

LIST OF MACHINARY, EQUIPMENT/ TOOLS (ANNEX-D…………...13

DOCUMENTS CHECKLIST (ANNEX-E) …………14

1. INTRODUCTION:

Pakistan Nuclear Regulatory Authority intends to pre-qualify non-authorized

workshops for repair and maintenance official vehicles ( Vans, Jeeps, SUVs, Cars,

Trucks, Mini Trucks, Mini Buses / Coasters and Motor Bikes etc for its HQs located

in Islamabad for the period of 03 years. Local workshops situated in Islamabad /

Rawalpindi may apply for pre-qualification.

The required workshops must have Mechanical, Electrical, Denting & Painting

capabilities. Ample Space should be available to park the vehicles. Options like

Lathe work, wheel balancing & alignment facilities will be considered as an added

advantage.

Two stage bidding procedure will be followed for the pre-qualification.

In the first stage, workshops will be pre-qualified as per defined criteria.

In the second stage, all prequalified firms will be asked to submit their

financial proposals.

2. INSTRUCTIONS / GENERAL CONDITIONS:

a) Each page of pre-qualification documents should be signed and

submitted with the application attached at Annex-A.

b) Incomplete or conditional applications will not be entertained.

c) Status of enlistment with Government Organizations and other

agencies, if any, should be provided.

d) Sales tax returns should be provided to assess the annual turnover of

workshop.

e) Any document/information/statement provided by the applicant if found

to be false, concocted or incorrect during or after the pre-qualification

process or even after the tendering process will result into

disqualification of the applicant.

f) The Authority may, at its discretion, verify the documents provided, take

feedback from the clients, physically inspect the workshops for detail

services being provided by the workshop and interview the technical

staff in order to ascertain the capability.

g) The Authority may, at its discretion, ask any or all the interested

workshops for some clarification or additional documents, if required, or

to give presentation to the Authority about the technical, professional,

financial and / or managerial skills / competence.

h) Applicants may request any clarification from Procurement Branch

PNRA either in person or on telephone No. 051-9263025 during 0900-

1600hrs from Monday to Friday.

i) Competent Authority reserves the right to cancel the process of pre-

qualification and reject all the applications at any time/stage without

assigning any reason thereof.

l) Only those applications will be considered for pre-qualification which

reach our office on or before the closing date as notified in the Pre-

qualification Notice published in the press (dated 20-11-2020).

k) Bids are required from workshops located in Islamabad & Rawalpindi

only.

l) The pre-qualification of workshops shall be valid for 03 years and

extendable/renewable for another 01-02 years with mutual consents of

both the parties.

3. MANDATORY REQUIREMENTS:

a) The date of establishment of workshop.

b) Complete address of the offices, workshop and any allied facilities.

c) List and Bio-data of full time technical staff.

d) Details of the execution equipment, plant, machinery and tools required to carry

out the works.

e) NTN, Income tax and Sales tax registration certificates.

f) List of Clients

g) Manpower strength of the firm / workshop including permanent, temporary,

technical and non-technical.

h) Affidavit on Stamp Paper regarding non-involvement in any arbitration/litigation

with any government agency/department and that the firm has never been

blacklisted by any government agency / department.

i) Compliance of the PNRA documents.

j) Any other document or information which is considered necessary for pre-

qualification may be asked by the Authority.

4. QUALIFICATION CRITERIA:

Pre-qualification will be based on the following criteria as demonstrated by the

Applicant’s responses in the Annexure attached to this document and the

documents submitted along with the application.

Sr. # Category Points

1. Experience record 30

2. Financial soundness 30

3. Technical strength including equipment availability, R&M facilities, skilled workers

40

Total 100

Note: The applicant must secure at least 50% score in each category. The Authority reserves the right to waive minor deviations, if these do not

materially affect the capability of an applicant to perform the contract/works or

provide services.

Credit Points will be awarded on the basis of following qualifications which are

further elaborated in the detailed criteria for each category as under:-

4.0.1 Experience Record

A: Experience Record

Sr. #

Description Points Assigned

Explanation for Points Obtained

i. ) General Experience since the Establishment of Workshop

15 15 points will be given if experience

is more than 05 years

10 points will be given if experience is more than 03 years but Less than 05 years

05 points will be given if experience is more than 01 year but Less than 03 years No point will be awarded if experience is Less than 01 year.

ii. i)

Status of valid enlistment with Government/Private organizations

10 02 Points for each enlistment up to maximum of 5 enlistment (attach valid proof /agreements)

iii. Litigation History in which Decision has been given against the workshop (s). (attach affidavit)

05 04 points will be added in case affidavit has been attached that no decision against the workshop has been given in litigation till date

iv. Blacklisting from any agency (attached affidavit)

Yes No

Sub-total 30

4.0.2 Financial Soundness

B: Financial Record

Sr. #



i. Bank statement(s) for at least

last two (02) years.

(attach verified bank statement)

30 20 Points are given if the total of Credit transactions of any workshop is Rs. 2 million in last two years. For less than Rs.2 millions use the following weightage:

20 x (A/2 millions) For greater than Rs 2 million but less than Rs 5 million use the following weightage: 20 + (A/5million)*3

A = Total of credit transactions in last 2 two years.

Full points are given in case of Rs 5 million or more than Rs 5 million

4.0.3 Technical Strength

C: Technical/Manpower Record

Sr. #



i. Availability of Staff:- Experience Supervisor(05 Points) (attach list and proof) Experience Mechanics(05 Points) (attach list and proof) Experience Electricians(05 Points) (attach list and proof) Experience Denter & Painter (05 Points) (attach list and proof)

20 02 points are given in case of 01 Supervisor having 02 years experience is available. For more than 01 Supervisor, having 02 years experience, 02 additional points are given for each Supervisor upto maximum of 5 Points. 02 points are given in case of 01 mechanics having 02 years experience is available. For more than 01 mechanics, having 02 years experience, 02 additional points are given for each mechanic upto maximum of 5 Points.

02 points are given in case of 01 electrician having 02 years experience is available. For more than 01 electrician, having 02 years experience, 02 additional points are given for each electrician upto maximum of 5 Points. 02 points will be given in case of 01 denter and 01 painter having 02 years experience are available. For more than 01 denter and painter, having 02 years experience, 02 additional points are given for each denter or painter upto maximum of 5 Points.

ii. Availability of workshop facilities. Covered Area of workshop (10 Points)

10

10 Points are given if the covered

area of workshop is 5500 Sq.ft or

more.

07 points are given if covered

area of workshop is less than

5500 Sq.ft but more than 3000

Sq.ft.

05 points are given if covered

area of workshop is less than

3000Sq.ft but more than 1000

Sq.ft.

No points are given if covered area

is less than 1000 Sq.ft.

iii. Machinery , Equipments and Tools (10 Points)

10 Very well equipped 10 marks Medium level equipped 06 marks Poor equipped 02 marks ( List attached vide Annex-D)

Sub-total 40

ANNEX-A

APPLICATION FORM

RETURN TO: Sr. Admin. Officer (PROCUREMENT), Pakistan Nuclear Regulatory Authority, G-8/1, MAUVE AREA, ISLAMABAD. Phone: 051-9263025 Please complete the following:

1. FULL NAME OF THE COMPANY/FIRM/WORKHOPS:---------------------------------

------------------------------------------------------------------------------------------------------

--------------------------------

2. TYPE OF COMPANY/FIRM along with Year of Registration: ------------------------

------------------------------------------------------------------------------------------------------

---------------

3. MAILING ADDRESS: ----------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------

------------------------------------------------

4. TELEPHONE NUMBER: --------------------------------------------------------------------

5. MOBILE NUMBER : --------------------------------------------------------------------------

6. FAX NUMBER: ---------------------------------------------------------------------------------

7. E-MAIL ADDRESS: ---------------------------------------------------------------------------

8. NTN NUMBER (Attach copy): -------------------------------------------------------------

9. GST NUMBER(Attach copy):: -------------------------------------------------------------

10. NAME AND TELEPHONE NUMBER OF CONTACT PERSON: ------------------

------------------------------------------------------------------------------------------------------

-------------------------------

11. NAME AND TELEPHONE NUMBER OF OWNER: ----------------------------------

------------------------------------------------------------------------------------------------------

--------------------------------

12. TYPE OF BUSINESS; SOLE PROPRIETOR, PARTNERSHIP, PRIVATE

LTD., PUBLIC LTD. ETC.

COPY ATTACHED: YES NO

13. ORGANIZATION/WORKSHOP PROFILE ATTACHED:

YES NO

14. DETAILS OF ALL CASES, PRESENT AND PAST UNDER DISPUTE,

LITIGATION, ARBITRATION ETC.: ------------------------------------------------------

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------------------------------------------------------------------------------------------------------

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15. LIST OF ORGANIZATIONS WHO HAD DECLARED THE WORKSHOP AS

BLACKLISTED ---------------------------------------------------------------------------------

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16. BANK ACCOUNT DETAILS :

Bank Name with Branch address: ---------------------------------------------------

Bank Account Number : -----------------------------------------------------------------

Title of Bank Account : --------------------------------------------------------------

17. CERTIFICATION – SIGNATURE:

I hereby certify that THE information submitted IN/WITH THIS APPLICATION for consideration of pre-qualification is true and correct to the best of my knowledge.

NAME: ------------------------------------------------------------------------------

SIGNATURE: -------------------------------------------------------------

DESIGNATION: ------------------------------------------------------------

DATE: ---------------------------------------------------------------------------

SEAL: -------------------------------------------------------------------------

ANNEX-B

DETAIL OF STAFF WORKING AT WORKSHOP:

Name Designation Qualification Total

Experience

Experience

with Current

Workshop

Training

detail (Local and

Abroad)

ANNEX-C

EXPERIENCE & TURNOVER OF WORKSHOP

Sr# Year of Inception

Average annual

turnover

Total Years of Experience

Remarks

Anex-D

LIST OF MACHINARY, EQUIPMENT/ TOOLS

Sr.# Name of Tool Qty

01 Vehicle Lifter 01 No

02 Hydraulic Jacks 02 Nos

03 Screw Drives 02 Sets

04 Key of different sizes 02 Set

05 Wheel Panas of different sizes 02 Nos

06 Ghoties Set 08 Nos

07 Socket Set 01Set

08 Hammer Set of different sizes 04 Nos

09 Battery Chargers 02 Sets

10 Cutters of different sizes 02 Set

11 Vehicle Scanners 02 Nos

12 Air Compressor Motors 02 Nos

13 Timing Guns 02 Nos

14 Grinders 02 Nos

15 Buffer Machines 02 Nos

16 Welding Plants 01 No

17 Pressure Guns (To lossen and tighten the wheel nuts) 02 Nos

18 Oil Drainer 01 No

19 Chain Cuppi 02 Nos

20 Drill Machines 02 Nos

21 Grease Guns 02 Nos

22 Different size of Moses 02 Sets

23 Torque Wrench (Small & Big) 01 No each

24 Air Pressure Guage 01 No

25 Fuel Pressure Guage 01 No

26 Vehicle Ramp Stand 01 No

Annex-E

Documents Checklist

S.

No. Document required to be attached

Compliance

Yes No

1 Covering letter on letterhead pad of the firm/workshop

2 Company/firm Profile

3 Copy of Tender Documents dully signed by the bidder

4 Application form duly signed and stamped as attached at Annex-A

5 Detail of staff as per format attached at Annex-B

6 Detail of experience as per format attached at Annex-C

7 Sale tax registration certificate from FBR or any other issuing authority

8 Income Tax registration certificate

9 Sales tax return filed during last two financial years (2018-19 and 2019 -2020)

10 List of Clients along-with copies of contracts/agreements and work orders regarding

relevant experience executed by the company with Government and private entities

11 List of machinery, equipment and tools as per Annex-D

12 Affidavit on stamp paper that workshop is not black listed ever

13 Affidavit on stamp paper that workshop has no litigating history

14 Detail of employees of the firm (Permanent, Temporary, Technical and Non-technical) with designation and contact numbers

(Sr. Administrative Officer Procurement)

Pakistan Nuclear Regulatory Authority Mauve Area, G-8/1, Islamabad

Ph: 051-9263025