#NAFNext2014

Creating an Evidence Binder to Document Your

Academy Story

#NAFNext2014

The Academy Assessmentis a tool for reviewingyour academy program.Evidence is used to verify your selections.

Welcome: Patti Smith

Presenters

Michele HalopoffPAB Academy of FinancePorterville High SchoolPorterville, California

Cindy PierreAcademy of Information

Technology Miami Central High School

Miami, Florida

Academy Development & Structure: 1.2.d All academy students receive career-themed guidance on college exploration and college choices based on their individual interests.

Advisory Board: 2.3.a Advisory Board members provide resources to ensure the stability of the academy. In the past year the academy has…

Curriculum and Instruction:3.3.b There is an organized approach to identifying students at risk of failure, accompanied by intervention systems to address factors that increase academic failure and dropping out. Our academy currently…

Work-Based Learning (WBL):4.1.c A continuous evaluation process is in place to assess the effectiveness of the work-based learning program and to plan for future refinement and implementation. The process to assess and improve our academy’s WBL program is…

What Evidence Would You Use to Document…

Category Conditions

Under Review • Scores below 15 on the Academy Assessment• Verified by the regional team• Academy is not meeting expectations and will need to make

improvementsMember Academy

• Scores at least 15 on the Academy Assessment• Verified by the regional team• Academy in process of completing a 3- or 4-year program or • Academy needs to improve to move to Certified status

Certified Academy

• Overall score of 20 on the Academy Assessment• Verified by the regional team

Model Academy

Distinguished Subset

• Overall score of 25 on the Academy Assessment• Verified by regional team• Score of at least 20 on each of the four elements• Program completion with a graduated class

• Meets Thresholds• Demonstrates high student performance• Member in Good Standing

NAF Membership Status

• Document academy activities• Provide proof that we are meeting criteria for

NAF Membership Status School Accreditations - WASC School District Academy’s Advisory Board Other Certifying Agencies

- NCAC- ConnectED: Linked Learning

Other state and local requirements

• Academy team reflection tool

Why Collect Evidence

• CAPE Academy Annual Registration Florida Legislature passed Career and Professional Education

Act. School districts with registered CAPE Academies are eligible for additional funding in the Florida Education Finance Program (FEFP).

• Industry Certifications Create an evidence binder for intent forms

• Career and Technical Organizations (CTSO) FBLA club documentation

• Administrative buy in Provide new administrators information about academy

activities

• Academy sustainability

Other reasons to collect evidence

• Academy Assessment was our driving document• Team met bi-monthly

Every agenda had specific assessment items to review Open discussions of self-evaluation caused reflection of:

current practices students’ needs fidelity to NAF Academy Model

- especially in new teachers goals for continuous improvement

- as an academy- individually as teachers

• Interim meetings Required to meet deadlines

Evidence Collection Process

• Collaborate with other NAF Academy Directors Identify seasoned NAF lead teachers and collaborate

• NAF Academy District Support Lead Teacher Meetings (Miami Florida Schools) Support of NAF District liaison

• Share general information used by all NAF Academies District Advisory Board Strategic Plan Advisory Board sponsored activities and events

Evidence Collection Process

• What evidence was most representative of our academy• Who had relevant evidence to provide

Teachers Curriculum Integrated projects

Academy Guidance Counselor Enrollment data Four Year Plan

Academy Administrator Data

Advisory Board Special meeting for self-evaluation & evidence

School District Recruitment Work-Based Learning Legal Contract & Handbook Data & Administrative Support Documentation

Relevant Evidence

LiveBinders Home Page – livebinders.com

“Log In” or “Sign Up” to create an account

After a binder template was copied and renamed, we edited our binder to upload evidence documents

All My Binders

livebinders.com

The first page of PAB’s LiveBinder

livebinders.com

The first page of Miami Central’s LiveBinder

• Created a NAF Certification Folder• Created sub-folders:

one for each team member “NAF Resources” “Not Used” Academy Development & Structure Advisory Board Curriculum & Instruction Work-Based Learning

• Created an Evidence Description document logged standard and description used to keep track of progress able to search on key-words allowed us to work individually not dependent on others’ schedules

Managing Evidence & Staying Organized

• Create a list of instructions for your academy to ensure consistency

• Combine documents that are related scan into one PDF

• Videos must be posted on the Internet

• Document size constraints (5 MB) convert large documents to PDF save as reduced size PDF

• Save frequently LiveBinders would freeze and data was lost

• Allow ample time for uploading process distractions can interfere with progress

Tips & Tricks for Using LiveBinders

• Storage constraints for entire binder Storage of 100MB File size upload limit of 5MB Benefit of Pro/Company license

• Public vs. Private online binders Free version is only public

• Use collaboration feature District supervisors can access and collaborate with

Academy Directors

•Access LiveBinder using Google Chrome

Tips & Tricks for Using LiveBinders

• Allow advisory board members and business partners to review your evidence binder

Process will offer valuable opinion and information Criticism and questions are important to the evidence

collecting process

• Share the whole story about your academy program Challenges are an important part of the whole picture Victories are the academy accomplishments on display

• Ask questions or for HELP! Livebinder is a new process

⁻ Collaborating will simplify the process•Follow the NAF Assessment Guide

Description and examples of the evidence to use Only allowed to use evidence once

Tips & Tricks about the process

Academy Development & Structure

15 sub-tabs for standard 1.1.a

Work-Based Learning Section

Less sub-tabs for Work-Based Learning section

Academy Development & Structure

Campus map used to describe academy personalization strategies 1.1.a

Curriculum and Instruction

Sharing the challenges faced in the academy 3.1.a

Curriculum and Instruction

Using pictures and visual aids 3.1.a

Work-based Learning Section

District sponsored event 4.1.b

• Academy Assessment is the driving document

• Multiple Uses of Evidence: ConnectED: Linked Learning CPA

• Collaboration with academy team is crucial Prompts buy-in and reflection Promotes goals for continuous improvement

• Scrutinize evidence to maximize portrayal of academy and culture

• Create a timeline – start with the end in mind Allow ample time for uploading process Distractions can interfere with progress

Summary

•How important collecting evidence was to the growth of our program Provide an opportunity to review all aspects of the academy

Evaluate hard questions and discuss what pieces were missing

• Receive feedback from all stakeholders

Include advisory board member/business partner

NAF local and district support

• Use pictures and graphic designs to show program at work

• Tell the whole story- the challenges and victories

The academy story: what we learn from evidence

Review issues raised in the ice breaker, did we cover all the topics?

Closing, thank you- Patti

Closing