WASH SDG Program

Joint Financing and monitoring report & SDG planning

Process

Workshop report on Validation of rapid joint Financing

and Monitoring report & Launching of SDG planning

(Shashamane & Arsi Negell Woredas)

West Arsi zone of Oromia Regional State

Gezahegn Lemecha

August 2019

1. Introduction

Amref Flying doctors has signed a program implementation agreement with WASH sector offices of

Oromia regional state. The program is to be implemented in Shashamne and Arsi Negelle woredas of

West Arsi zone by consortium of NGO’s which includes Amref, Wetland International, Bole Biblical

Church and IRC WASH. IRC WASH is tasked with knowledge management & technical support related

to rapid financing and monitoring assessment, SDG planning, document learning activities at woreda,

regional, national and global levels, sustainability compact & provide support to system strengthening

experiments. Among these activities the rapid monitoring and financing assessment was completed

with the participation of woreda WASH government stakeholders.

A two day workshop was organized to validate the assessment report and also launch SDG planning

activities which is one of the activities of 2019 work program.

The workshop was held in Shashamane from 30th to 31st of July 2019 at Framont Hotel and attended

by woreda and zone WASH offices representatives and regional water bureau, consortium members

and NGO’s working on WASH in both Woredas.

An introductory presentation was given by IRC WASH as a warm up about the program followed by

words of blessing from zonal water office head representative to declare the official opening of the

workshop. Following the official opening two consecutive presentations were given on financing &

monitoring with session for question and answer in between each presentation. The first part of the

workshop was concluded with the approval of the joint rapid financing and monitoring report.

The second major agenda of the workshop was SDG planning which aimed at preparing a long term

plan for both woredas to attain 100% WASH coverage in 2030 as agreed by world leaders. This session

started by a presentation on overview of SDG targets by IRC WASH followed by WASH service status

reports of the two woredas. The presenters for the WASH status were representatives of Woreda

WASH Team from both woredas. Day one was concluded with the two consecutive presentations.

Day two commenced with recap of day 1 activities followed by two presentations on SDG planning

process & data requirement of planning tool and introduction to planning tool by IRC WASH. This

session was more interactive supported by live demonstration of similar exercise in 3 woredas of

Amhara region and with questions on the tools and process between the presentation.

Upon completion of the presentations planning teams of both woredas was formed. At the end

participants worked out work plan in groups which was presented, mutually agreed time line set and

finally approved.

The workshop was officially closed by the representative of the zonal office who addressed the

planning team to stick to the time line and give attention to data quality. He also stressed the need to

do regular supervision by the office heads of the woreda WASH sector offices.

2. Workshop participants

The invitation to the government stakeholders was through official letters. Before handing over the

invitation letter office heads or their representatives were given briefing on the overall program

activities, role of IRC WASH, studies conducted and works ahead. Accordingly for Shashamane woreda

WASH office heads were invited to the office head of woreda administrator and briefing was given. In

this meeting the office head of woreda administration, education office head and water office head

representatives were present. The health and finance office heads were not present but invitation

letters were given to their respective offices. For Arsi Negelle woreda meeting was in the woreda

finance office head and attended by woreda water office head representative and finance office head.

The finance office is the chair for the Woreda WASH Team. He promised to hand over invitation letters

and also explain the objective of the workshop to those who didn’t come for the meeting. Both

woredas were also requested to prepare presentation on the status of WASH services in their woreda

boundary. The zonal WASH office stakeholders participants were approached individually as the zonal

WASH Team is not functional. Accordingly water, education and finance office head representatives

were briefed and letters were handed over but health office head was not in office and letter was

dropped to the archive. Both zonal and woreda water, health and education were requested to send

3 participants i.e. office heads, WASH focal persons and planning experts while both zonal and woreda

finance offices were requested to send office heads and planning expert. From the region Water and

Energy Resources Development bureau was requested to send two participants and Planning

commission was requested to send one person.

The consortium members and NGO’s working in the two woredas were invited through telephone

communication.

Regarding participation the regional water bureau sent one engineer but there was no participants

from planning commission. From consortium members Wetland, and from WASH partners world

vision that is operating in Shashamane woreda didn’t come for the workshop.

Regarding zone and woreda participants all offices were represented at least for a day. The problem

was some of the woreda/zone participants frequently move in/out. For future it would be good to

conduct such workshops outside Shashamane.

3. Presentations

3.1 Program overview

This presentation was given to brain storm the participants with the overall goals of the program and

to clarify the role of IRC WASH in the program. The presentation touches upon program overview,

program goals, systems approach in WASH service delivery, Systems strengthening and WASH building

blocks.

3.2 Rapid Financing assessment

The rapid financing assessment report presentation summarized the WASH financing background in

Ethiopia, the goal of the study, methodology used, defined life cycle cost analysis, touched upon

components of Life Cycle Cost followed by result of the study which encompasses value of existing

infrastructures, direct and indirect support, drinking water service level, water financing and

conclusion and recommendations. The presentation highlighted the finance allocated to the WASH

sector in relation to other sectors in the woreda, the cost components that needs to be considered

while allocating WASH finance and waste of capital as a result of non-functionality of built WASH

facilities. At the end of the presentation participants reflected on the presentations. The following are

some of the reflections;

a. Waste of capital due to non-functionality is a big concern especially in Shashamane woreda,

b. Shashamane woreda WASH facility management, post construction support and budget

allocation needs reconsideration,

c. The study finding is presented at critical time of the year because this is the time to approve

woreda budget,

d. Water office has to support its budget proposal with site specific information & work closely

with NGO’s operating in its boundary to improve non-functionality,

e. Budget allocated is small but utilization of the allocated budget is also a big concern. We don’t

expect big improvement in budget allocation in the future too,

f. Regional government should enforce woredas to allocate maintenance budget like the

practice in health and education. For health and education woredas are required to indicate

budget line for activities specifically given to woredas,

g. NGO’s should also balance budget allocation as they mostly focus on new construction,

h. Woredas don’t have long term plan or organized information about the WASH systems in their

woredas to guide interventions. There is overlap of implementation e.g. two or more NGO’s

and government plan the same type of activity in the same geographic area,

i. Institutional WASH and sanitation are not included in the study,

j. IRC WASH should support water office in capacitating its human power in training in plumbing,

study & design and

k. There are two multi-village water supply projects in Shashamane but mentioned to be one in

the study.

The major comment related to the assessment is the number of multi-village scheme in Shashamane

woreda which is mentioned to be one in the assessment but the actual quantity is two.

The participants, which are key WASH stakeholders at woreda and zonal level, believed the need to

allocate more resources to the WASH sector as the service is far beyond the target by all stakeholders.

Also they strongly commented the need to balance the budget allocation between the different

components cost components to address issue of sustainability waste of capital.

3.3 Rapid Monitoring assessment

The monitoring presentation introduced how the study emerged, objective of the assessment,

methodology, components of the M&E tool selected for the study, results and recommendations. In

the discussion session the following issues were raised;

a. M&E culture never improved for long time,

b. Number of schemes reported by woreda and zone differs for the same woreda,

c. Woreda WASH Team never conducts regular meeting as WWT but issues are discussed and

decided during woreda project committee meetings which includes wider sector offices in

addition to WASH offices,

d. There is new initiative currently at zonal level to conduct quarterly meeting with NGO’s

operating in the zone but not specific to WASH,

e. Many springs changed flow direction after capping but not picked by monitoring reports and

f. Sanitation facilities are constructed with campaign but no routine monitoring after

construction.

3.4 Overview of SDG targets

This presentation is part of the second major agenda of the workshop. The session began with the

presentation on overview of SDG targets which covers definition of SDG, SDG targets, JMP

interpretation of words used in SDG target 6.1, linkage between SDG 6 and other SDGs, safe water

target indicators, JMP drinking water, sanitation and hygiene ladders, SDG baseline for drinking water

and sanitation at global scale, household level baseline of service levels of drinking water, sanitation

and hygiene for Ethiopia, GTP II targets and relation between SDG and GTPs. The aim of the

presentation was to brainstorm the participants with the targets that the world leaders set and to

start visualizing the situation in their respective woredas against the global targets.

3.5 WASH status of A/Negelle & Shashamane

Both woredas gave presentation on WASH status of their woredas. The Shamshamane presentation

was much better showing the current overall WASH status while that of A/Negelle focused on the

project performance report of the ended Ethiopian budget year, especially related to community

water supply. With respect to institutional WASH the status presented by Arsi Negelle woreda is more

comprehensive because it included WASH status in religious institutions like mosque and churches

3.6 SDG Planning process & data requirement of the planning tools and Introduction to the

planning tool

In this session two presentations were given i.e. planning process and introduction to planning tool

and data requirement of the planning tool. The two presentations were supported with live data

demonstration of similar activity from another program in Amhara region and excel planning tool. The

participants raised questions that needs clarification and was responded by the presenter from IRC

WASH.

At the end of the presentations the participants & moderators from IRC WASH reflected on the

importance of having a long term plan, the need to have a hands on comprehensive training on the

planning tool, the possible source of data for population and growth rate, inflation rate, where to find

operation, direct and indirect support costs of WASH facilities, source of finance to be considered in

the planning, technology options for water supply especially for lowland areas where they have

groundwater problem and water quality issues.

3.7 Planning team composition and time line

The last presentation of the workshop focused on summarizing of activities that needs to be

accomplished in the planning process, planning team composition and time line for the different

activities.

Accordingly the planning team of both woredas agreed to be composed of WASH focal person and

planning experts from water, education and health offices and planning experts from finance offices.

The team of both woredas agreed to be chaired by woreda finance and co-chaired by water office. At

the end the participants were divided into three groups i.e. two separate group for the two woredas

and the third group composed of participants from zonal, regional, consortium members and other

partners. The woreda team were requested to prepare a time line for the different activities in the

planning process with the deadline for submission of planning report set 31st October 2019. The two

woreda came up with closely similar time line and finally agreed as indicated in the table below. The

zonal, regional and others participants were requested to pick out their possible role in the planning

process. Accordingly they proposed to act as facilitator and provide supportive supervision.

No Activity agreed time line Remark 1 Data collection (served vs unserved population by kebele),

identify new construction (technology selection, cost estimate) & rehabilitation and maintenance budgeting, population growth rate, inflation rate, visioning, review by WWT and zone WASH sector offices

25 August 2019 Woreda planning team taking the role and zone and IRC to keep track

2 Evaluation of data collection status, training on use of tool August 26, 2019 IRC to organize workshop

3 Fill data collection gaps & start data entry October 13, 2019 WWT

4 SDG planning review workshop October 14, 2019 IRC to organize

5 Approval of the plan by WWT October 30, 2019 WWT 6 Submission of the planning report 31st October 2019 WWT

7 Validation workshop November 11, 2019 IRC to organize

As part of the presentation of the work plan, the team proposed to visit each water supply and

sanitation facility in their respective kebeles to evaluate status, discuss with kebele stakeholders,

identify potential water source, visit zonal and regional offices and partners to see potential for

financing. In addition they proposed to work overtime as this is additional assignment to their regular

activities. Resource requirements proposed were finance, logistic (vehicles with fuel), computers &

GPS. Explanation was given on the constraints of the project resources and advised to work using

existing data in their respective offices.

4. SDG planning team

The SDG planning team name, office represented from, job title and contact phone address is

summarized in the table below.

Annex 1 Invitation Letter for workshop participants

Annex 2 Workshop Ajenda

Workshop to validate rapid Financing & Monitoring assessments & Launching of SDG Planning Activity

Venue: Framont Hotel, Shashamane Date: 30 – 31 July 2019

Time Activity Presenter Facilitator/s Day One: Tue 30th July 2019

8:30-9:00 Registration Beti

9:00 – 9:30 Welcome and Introduction Gezahegn Beti

9:30 – 9:45 Opening Remarks W/Arsi WERDB Gezahegn

9:45 – 10:15 Presentation on Financing Assessment Gezahegn Beti

10:15 – 10:45 Coffee/Tea Break

10:45 – 12:00 Discussion Gezahegn Beti 12:00 – 12:30 Presentation on Monitoring assessment Gezahegn Beti

12:30 – 13:30 Lunch Break

13:30 – 14:30 Discussion Gezahegn Beti 14:30 – 15:00 Overview of SDG targets Gezahegn Beti

15:00 – 15:30 Coffee/Tea Break

15:30 – 16:00 Discussion Gezahegn Beti 16:00 – 16:30 WASH services status of Shashamane woreda Shashamane WWT Beti

16:30 – 17:00 WASH services status of A/Negelle woreda A/Negelle WWT Beti

17:00 – 17:30 Discussion Shashamane & A/Negelle WWT

Gezahegn

Day Two: Wed 31st July 2019

8:30 – 8:45 Recap of day 1 Gezahegn Beti

8:45 – 9:45 SDG planning process & data requirement of the planning tool

Beti Gezahegn

9:45 – 10:30 Discussion Gezahegn Beti

10:30 – 11:00 Coffee/Tea Break

11:00 – 12:00 Introduction to SDG planning tool Beti Gezahegn 12:00-12:30 Discussion Gezahegn Beti

12:00 – 13:30 Lunch Break

13:30 – 15:00 Discussion Gezahegn Beti

15:00 – 15:30 Coffee/Tea Break

15:30 – 15:45 Closing W/A WERDB Gezahegn

15:45-17:00 Admin issues Gezahegn & Beti

Annex 3 List of workshop participants

No Name Office Position 1 Abdela Hashim Region water Expert

2 Ayele Tura Zone Finance Expert

4 Gemechu G/Hiwot Zone Finance Expert

5 Mohammed Deme Zone Finance NGO team leader 6 Buna Bedao Zone Education Vice Head

7 Kasim Gemeda Zone Education Focal person

8 Solomon Fekade Zone Education Planning expert

9 Abadir Haji Zone water Office head representative

10 Mustefa Wako Zone Water Planning & budget

11 Mubarik Haji Zone water Engineer 12 Kedir Mude Zone Health M & E expert

13 Assefa Gire Zone Health Team leader

14 Jemal Umer Shashamane finance Expert

15 Isa Kedir Shashamane Finance Planning 16 Mohammed Burka Shahamane Education Expert

17 Safao Edao Shashamane Education Expert

18 Tura Wayu Shashamane Education Head 19 Robe Edassa Shashamane admin Expert

20 Wariso Weyiso Shashamane Admn Expert

21 Kemal Ayano Shashamane Admin Admin office head

22 Mohammed Gemedi Shashamane Health Head 23 Kedir Bekelo Shashamane Health Planning Expert

24 Temame Abdella Shashamane Health Technical Expert

25 Aliyi Haji Shashamane water Head 26 Ibrahim Shugute Shashamne water Expert

27 Feyiso Keranso Shashmane water Expert

28 Abu Teshita A/Negelle Admnin Head

29 Tajure Budemo A/Neglle water Planning & budget 30 Bedaso Kibret A/Neglle water Head

31 Bayisa Imeshu A/Neglle Water Expert

32 Urgessa Geleto A/Negelle Finance Head 33 Niguse Gemechu A/Negelle Finance Planning & Budget head

34 Berisa Bedane A/Negelle Education Expert

35 Tirunesh Zerihun A/Negelle Education Expert

36 Mustefa Sheak A/Negelle Education Head 37 Abdurahaman Tesso A/Negelle Health Expert

38 Kedir Tahir A/Negelle Health Head

39 Fozia Jemal A/Neglle Health Expert

40 Segni Haso BBBC Project coordinator

41 Alemu Teshome ECC Planning expert

42 Desalny Gutema Habitat Engineer

Annex 4 List of Planning team