standard bidding documents - tenderstream

i

Ministry of Health and Quality of Life

BIDDING DOCUMENTS

For

Design-Build/Turnkey and Completion of a Neonatal Intensive Care Unit of an approximate area of 343.0 m

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at Victoria Hospital, Candos

Procurement Reference No: M H P Q / N P / W K S & S / N I C U V H / 2 0 1 8 - 2 0 1 9 / Q 2 1 2 F T

Open National Bidding

Closing date: 22 May 2019

Pre-Bid Meeting: 23 April 2019 at 10.30 hours in the Conference Room, New OPD, Victoria Hospital Pre-Bid Meeting will be followed by a Site-visit

Ministry of Health & Quality of Life 5th Floor, Emmanuel Anquetil Building Port- Louis

Issued date: 05 April 2019

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Table of Contents

Invitation for Bids .................................................................................................................................... 1

Section 1. Instructions to Bidders ............................................................................................................. 4 Table of Clauses ...................................................................................................................................... 4 A. General ........................................................................................................................................... 5 B. Bidding Documents ...................................................................................................................... 18 C. Preparation of Bids ....................................................................................................................... 19 D. Submission of Bids ........................................................................................................................ 26 E. Opening and Evaluation of Technical Proposal ............................................................................ 28 F. Opening and Evaluation of Price Proposals .................................................................................. 33 G. Award of Contract ........................................................................................................................ 39

Section 2. Part I – General Conditions of Contract .................................................................................. 42

Section 3. Part II –Conditions of Particular Application .......................................................................... 44

Section 4. Employer’s Requirements ...................................................................................................... 62 Evaluation Criteria ................................................................................................................................ 73

Section 5. Specifications and Performance specifications ...................................................................... 74 General Scope and Conditions ............................................................................................................. 75 3.0 Terms of Reference for Civil/Structural Engineer. .......................................................................... 83 Terms of reference for Electrical Engineer and Performance requirements for Electrical Installation works 90 Terms of reference for Mechanical Engineer ..................................................................................... 108

Section 6. Forms of Bid and Appendices to Bid .................................................................................... 118 Form of Technical Proposal ................................................................................................................ 119 Appendix to Technical Proposal ........................................................................................................ 121 Form of Price Proposal ....................................................................................................................... 124 Appendix to Price Proposal ................................................................................................................ 126

Section 7. Sample Forms ...................................................................................................................... 128 Form of Bid-Securing Declaration ....................................................................................................... 130 Form of Contract Agreement ............................................................................................................. 131 Form of Performance Security............................................................................................................ 132 Form of Preference Security .......................................................................................................... 133 Form of Advance Payment Security ................................................................................................... 134 Form of Acceptance by Consultants ................................................................................................... 135 FORMAT OF CV ................................................................................................................................. 136

Section 8. Schedules ............................................................................................................................ 137 CONTRACT SUM ANALYSIS (FORMAT) ................................................................................................ 138 MAIN SUMMARY ............................................................................................................................... 142 Schedule of Key personnel ................................................................................................................ 143 Schedule of Subcontractors .............................................................................................................. 144

Section 9. Drawings ............................................................................................................................. 145

Section 10. Checklist ........................................................................................................................... 146

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Invitation for Bids

Date: 05 April 2019

Procurement Reference No.

MHPQ/NP/WKS&S/NICUVH/2018-2019/Q212FT

1. The Ministry of Health & Quality of Life invites sealed bids from eligible bidders for

Design-Build/Turnkey and Completion of a Neonatal Intensive Care Unit of an

approximate area of 343.0 m2 at Victoria Hospital, Candos.

2. Bidders may obtain further information from, and inspect and acquire the bidding

Documents at the Ministry of Health & Quality of Life, 5th

Floor Emmanuel

Anquetil Building, Port- Louis

3. A complete set of bidding documents may be downloaded from the Public Procurement

Portal on publicprocurement.govmu.org

4. All bids must subscribe to a bid securing declaration form in the format contained in

the bidding document, and must be delivered in the bid box located at the address below:

The Ag. Senior Chief Executive


5th

Floor, Emmanuel Anquetil Building, SSR Street

Port Louis

The deadline for the submission of bids is:

Date: Wednesday 22 May 2019

Time: at latest 10.00 hours (local time).

Bids will be opened immediately thereafter in the presence of bidders' representatives

who choose to attend.

The bid opening shall take place at:

The Conference Room


5th

Floor, Emmanuel Anquetil Building, SSR Street

Port Louis


Time: at 10.15 hours (local time)

http://publicprocurement.gov.mu/

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5. Bidders to fill in the checklist found at section 10 of the bid document and to ensure that all relevant documents are submitted strictly as requested.

Section 1 – Instructions to bidders

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SECTION 1 INSTRUCTIONS TO BIDDERS

(SINGLE STAGE BIDDING PROCEDURE)


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Section 1. Instructions to Bidders

Table of Clauses

A. General

1. Scope of Bid 2. Public Entities Related to

Bidding Documents & to challenge & appeal.

3. Corrupt or Fraudulent Practices

4. Eligible Bidders 5. Eligible Materials, Equipment

and Services 6. Qualification of the Bidder 7. One Bid per Bidder 8. Cost of Bidding 9. Site Visit

B. Bidding Documents

10. Content of Bidding Documents 11. Clarification of Bidding

Documents 12. Amendment of Bidding

Documents C. Preparation of Bids

13. Language of Bid 14. Documents Comprising the Bid 15. Bid Form and Price Schedules 16. Bid Prices 17. Currencies of Bid and Payment 18. Bid Validity 19. Bid Security/Bid Securing

Declaration 20. Alternative Proposals by

Bidders 21. Pre-Bid Meeting 22. Format and Signing of Bid

D. Submission of Bids

23. Sealing and Marking of Bids 24. Deadline for Submission of

Bids 25. Late Bids 26. Modification and Withdrawal of

Bids

E. Opening and Evaluation of

Technical Proposals

27. Opening of Technical bids 28. Process to be Confidential 29. Clarification of Technical

Proposals 30. Preliminary Examination of

Technical Proposals 31. Evaluation and Comparison of

Technical Proposals 32. Invitation to Attend Opening of

Price Proposals F. Opening of Price Proposals

33. Bid Opening of Price Proposals

34. Proposals to be Confidential 35. Clarification of Price Proposals 36. Preliminary examination of

bids and determination of responsiveness

37. Correction of Errors 38. Conversion to Single

Currencies 39. Evaluation and Comparison of

Price Proposals 40. Margin of Preference

G. Award of Contract

41. Award 42. Employer’s Right to Accept

any Bid and to Reject any of all Bids

43. Notification of Award 44. Signing of Contract 45. Performance & Preference

Security. 46. Debriefing


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Section 1: Instructions to bidders

A. General

1. Scope of Bid 1.1 The Ministry of Health & Quality of Life

(hereinafter referred to as "the Employer"),

wishes to receive bids for design-build and

completion of a Neonatal Intensive Care Unit

of an approximate area of 343.0 m2 at

Victoria Hospital, Candos, as defined in these

bidding documents (hereinafter referred to as

"the Works").

A budget of MUR 10 Million (including

professional fees and VAT) is earmarked for

the project.

1.2 The successful bidder will be expected to

complete the works within 6 months from date

of commencement.

2. Public Entities

Related to

Bidding

Documents &

to challenge &

appeal

2.1

2.2

The public entities related to these bidding

documents are the Public Body, acting as

procurement entity, the Procurement Policy

Office, in charge of issuing standard bidding

documents and responsible for any amendment

these may require, and the Independent Review

Panel, set up under section 45 of the Public

Procurement Act 2006 (hereinafter referred to as

the Act.)

Sections 43, 44 and 45 of the Act provide for

challenge and review mechanism. Unsatisfied

bidders shall follow procedures prescribed in

Regulations 48, 49 and 50 of the Public

Procurement Regulations 2008 to challenge

procurement proceedings and award of

procurement contracts or to file application for

review at the Independent Review Panel.


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3. Corrupt or

Fraudulent

Practices

3.1 It is the policy of the Government of the

Republic of Mauritius to require Public Bodies,

as well as bidders, suppliers, and contractors

and their agents (whether declared or not),

personnel, subcontractors, sub-consultants,

service providers and suppliers, observe the

highest standard of ethics during the

procurement and execution of contracts. 1 In

pursuance of this policy, the Government of the

Republic of Mauritius:

(a) defines, for the purposes of this

provision, the terms set forth below as

follows:

(i) “corrupt practice” is the

offering, giving, receiving or

soliciting, directly or indirectly,

of anything of value to influence

improperly the actions of

another party2;

(ii) “fraudulent practice” is any act

or omission, including a

misrepresentation, that

knowingly or recklessly

misleads, or attempts to

mislead, a party to obtain a

financial or other benefit or to

avoid an obligation; 3

(iii) “collusive practice” is an

arrangement between two or

more parties4 designed to

achieve an improper purpose,

including to influence

1 In this context, any action taken by a bidder, supplier, contractor, or any of its personnel, agents, sub-consultants, sub-contractors, service providers, suppliers and/or their employees to influence the procurement process or contract execution for undue advantage is improper.

2 “Another party” refers to a public official acting in relation to the procurement process or contract execution. In this context, “public official” includes Purchaser’s staff and employees of other organizations taking or reviewing procurement decisions.

3 “Party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process or contract execution; and the “act or omission” is intended to influence the procurement process or contract execution.

4 “Parties” refers to participants in the procurement process (including public officials) attempting to establish bid prices at artificial, noncompetitive levels.

5 “Party” refers to a participant in the procurement process or contract execution.


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improperly the actions of

another party;

(iv) “coercive practice” is impairing

or harming, or threatening to

impair or harm, directly or

indirectly, any party5 or the

property of the party to

influence improperly the actions

of a party;

(v) “obstructive practice” is

(aa) deliberately destroying,

falsifying, altering or

concealing of evidence

material to the

investigation or making

false statements to

investigators in order to

materially impede the

Employer’s investigation

into allegations of a

corrupt, fraudulent,

coercive or collusive

practice; and/or

threatening, harassing or

intimidating any party to

prevent it from disclosing

its knowledge of matters

relevant to the

investigation or from

pursuing the investigation,

or

(bb) acts intended to materially

impede the exercise of the

Employer’s inspection and

audit rights provided for

under sub-clause 4.2

below.

(b) will reject a proposal for award if it

determines that the Bidder

recommended for award has, directly

or through an agent, engaged in


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corrupt, fraudulent, collusive, coercive

or obstructive practices in competing

for the contract in question; and

(c) will sanction a firm or an individual,

at any time, in accordance with

prevailing legislations, including by

publicly declaring such firm or

individual ineligible, for a stated

period of time: (i) to be awarded a

public contract; and (ii) to be a

nominatedb sub-contractor, consultant,

manufacturer or supplier, or service

provider of an otherwise eligible firm

being awarded a public contract.

3.2 Furthermore, bidders shall be aware of the

provision under sub-clause 15.2 (f) of the

Conditions of Contract, Part II.

3.3 In pursuance of this policy, Bidders shall permit

the Employer to inspect any accounts and

records and other documents relating to the Bid

submission and contract performance, and to

have them audited by auditors appointed by the

Employer.

b A nominated sub-contractor, consultant, manufacturer or supplier, or service provider

(different names are used depending on the particular bidding document) is one which either has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that are accounted for in the evaluation of the bidder’s pre-qualification application or the bid; or (ii) appointed by the Purchaser.


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3.4

3.5

Bidders, suppliers and public officials shall also

be aware of the provisions stated in sections 51

and 52 of the Public Procurement Act which can

be consulted on the website of the Procurement

Policy Office (PPO): http://ppo.govmu.org.

The Employer commits itself to take all

measures necessary to prevent fraud and

corruption and ensures that none of its staff,

personally or through his/her close relatives or

through a third party, will in connection with the

bid for, or the execution of a contract, demand,

take a promise for or accept, for him/herself or

third person, any material or immaterial benefit

which he/she is not legally entitled to. If the

Employer obtains information on the conduct of

any of its employees which is a criminal offence

under the relevant Anti-Corruption Laws of

Mauritius or if there be a substantive suspicion

in this regard, he will inform the relevant

authority(ies)and in addition can initiate

disciplinary actions. Furthermore, such bid shall

be rejected

4. Eligible

Bidders

4.1

A Bidder, and all parties constituting the Bidder,

shall have the nationality of an eligible country

subject to section 17 of the Act. A Bidder shall

be deemed to have the nationality of a country if

the Bidder is a citizen or is constituted, or

incorporated, and operates in conformity with

the provisions of the laws of that country. This

criterion shall also apply to the determination of

the nationality of proposed subcontractors or

suppliers for any part of the Contract including

related services.

(a) With a view to facilitating

participation by bidders, the

public body shall accept the

submission by bidders of

equivalent documentation when

particular documents required by

the bidding documents are not

available or issued, for example,

in a foreign bidder’s country of

origin.

http://ppo./


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4.2

4.3

(b) Public bodies may also accept

certifications from bidders

attesting to compliance with

eligibility requirements.

Public bodies may require the submission of

signed statements from the bidders, certifying

eligibility, in the absence of other documentary

evidence establishing eligibility.

Eligibility requirements may concern:

(a) business registration, for which evidence

may include the certificate of company

registration;

(b) tax status, for which documentation of tax

registration and tax clearance are relevant;

(c) certifications by the bidder of the absence of

a debarment order and absence of conflict of

interest; and

(d) certification of status regarding conviction

for any offence involving fraud, corruption or

dishonesty.

A Bidder shall not have a conflict of interest.

All Bidders found to have a conflict of interest

shall be disqualified. A Bidder may be

considered to have a conflict of interest with

one or more parties in this bidding process, if :

(a) they have a controlling partner in

common; or

(b) they receive or have received any direct

or indirect subsidy from any of them; or

(c) they have the same legal representative

for purposes of this bid; or

(d) they have a relationship with each other,

directly or through common third

parties, that puts them in a position to

have access to information about or


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4.4

4.5

4.6

influence on the Bid of another Bidder,

or influence the decisions of the

Employer regarding this bidding

process; or

(e) a Bidder participates in more than one

bid in this bidding process. Participation

by a Bidder in more than one Bid will

result in the disqualification of all Bids

in which the party is involved.

However, this does not limit the

inclusion of the same subcontractor in

more than one bid; or

(f) a Bidder or any of its affiliates

participated as a consultant in the

preparation of the design or technical

specifications of the contract that is the

subject of the Bid; or

(g) a Bidder, or any of its affiliates has been

hired (or is proposed to be hired) by the

Employer as Engineer for the contract.

(a) A firm that is under a declaration of

ineligibility by the Government of

Mauritius in accordance with applicable

laws at the date of the deadline for bid

submission and thereafter shall be

disqualified.

(b) Bids from firms appearing on the

ineligibility lists of African

Development Bank, Asian Development

Bank, European Bank for

Reconstruction and Development, Inter-

American Development Bank Group and

World Bank Group shall be rejected.

Links for checking the ineligibility lists

are available on the PPO’s website:

http://ppo.govmu.org.

Government-owned enterprises in the Republic

of Mauritius shall be eligible only if they can

establish that they: (i) are legally and financially

autonomous; (ii) operate under commercial law;


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4.7

and (iii) that they are not a dependent agency of

the Government.

(1) While submitting any bid, a foreign

individual, firm, company or institution,

shall specify whether or not any agent has

been appointed in Mauritius, and if so:

(a) the name and address of the

agent;

(b) the figure of the commission

amount payable to the agent,

type of currency and mode of

payment;

(c) any other condition agreed with

the agent; and income tax

registration certificate of the local

agent and acceptance letter of the

agent.

(2) If a bid submitted stated that there is no local

agent, and if it is proved thereafter that there

exists an agent or if a bid has stated an

amount for a commission and it is proven

that there exists a higher amount for that

commission, action shall be taken against

him for suspension and debarment in

accordance with section 53 of the Act.

Bidders shall provide such evidence of their

continued eligibility satisfactory to the Public

Body, as the Public Body shall reasonably

request.

5. Eligible

Materials,

Equipment

and Services

5.1 The materials, equipment, and services to be

supplied under the Contract shall have their

origin in eligible source countries as defined in

Sub-Clause 4.1 above and all expenditures made

under the Contract will be limited to such

materials, equipment, and services. At the

Employer's request, bidders may be required to

provide evidence of the origin of materials,

equipment, and services.


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5.2 For purposes of Sub-Clause 5.1 above,

"services" means the works and all project-

related services including design services.

5.3 For purposes of Sub-Clause 5.1 above, “origin"

means the place where the materials and

equipment are mined, grown, produced or

manufactured, and from which the services are

provided. Materials and equipment are produced

when, through manufacturing, processing or

substantial or major assembling of components,

a commercially recognized product results that

is substantially different in basic characteristics

or in purpose or utility from its components.

6. Qualification

of the Bidder

6.1

To be qualified for award of Contract, bidders

shall:

(a) ensure that the person signing the bid on

behalf of the bidding firm is duly authorized to

commit the company in the procurement

process.

(b) have adequate financial and technical

capacity to undertake the contract and must

include the information and documents

below with their bids in sufficient details:

(i) List of past and current projects

stating the clients’ names and contact

details, date of start/completion,

bidders contract value. Bidders must

have experience of at least 5 years in

building construction works.

(ii) Experience as prime contractor in

at least one contract within the last

five years of a value of at least

Rupees Seven Million Five hundred

Million (MUR 7,500,000/-that have


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been successfully and substantially

completed.

(iii) Experience as prime contractor

in at least one project of a similar

nature, size and complexity for the

last Five (5) years prior to the

applicants submission deadline

(works cited should have been

complete).

For item (ii) & (iii) above the bidder

shall submit evidence of having

executed the projects stated as prime

contractor, in the form of (1) letter of

confirmation from the project

Engineer, Architect, Quantity

Surveyor or Project Manager or (2)

any other acceptable proof.

(iv) The Bidder must demonstrate

access to, or availability of financial

resources such as liquid assets,

unencumbered real assets, lines of

credit, and other financial means net

of other contractual commitments

and exclusive of any contractual

advance payments to meet a cash-

flow of Six Million (Rs 2.5,000,000)

for this project. The bidder shall

produce original documentary

evidence from a recognized financial

institution regarding his liquid assets

and/or availability of credit facilities.

The statement should be dated not

more than one month prior to the

date of submission and should

mention the name of the project.

(v) Audited accounts/ Financial

Statements as applicable for the past

Three (3) years. The assessment of

the financial soundness of the bidder

shall be based on a pass/fail basis on

its overall performance including its


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profitability. Bidders must have

earned profit in at least one year over

the last three (3) years. The Bidders

must have a minimum average

financial amount of construction

works of Rs 10 Million over the last

three years as reflected in the

financial statements.

(vi) information regarding any

litigation, current or past during the

past five years, in which the Bidder

was/is involved, the disputed amounts

and awards.

Key personnel:

(vii) a full time Site Agent/Contract

Manager holding a minimum five

years experience in works of an

equivalent nature and volume; and

holding a degree in Building and

Civil engineering from the University

of Mauritius or any similar

qualifications.

(viii) One General Foreman with a

minimum of 5 years experience.

(ix)A Mechanical and Electrical

coordinator holding qualification and

registration as electrical engineer,

with a minimum post registration

experience of seven years in the

design, supervision and coordination

of building services installation in at

least one building project.

(x) One Electrical Technician with a

minimum of 5 years experience

holding the Part II Electrical

Engineering Technician’s Certificate

280 or 803 of the City and Guilds of


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London.

(vii) At least one experienced

electrician holding the National

Trade Certificate (NTC) in electrical

installation works (Module 1,2,3)

issued by the Mauritius Examinations

Syndicate and the IVTB.

(xi) One qualified Health and safety

officer.

The bidder shall submit (1) recent

signed C.Vs of the proposed

personnel, detailing experience and

qualifications, (2) signed agreements

from the proposed personnel to be

deployed on this contract.

(c) Submit proposals regarding work

methods, scheduling and resourcing, major

items of construction equipment proposed to

carry out the contract, subcontracting, which

shall be provided in sufficient detail to

confirm the bidder’s capability to complete

the works in accordance with the Employer’s

requirements, specifications and the time for

completion.

6.2 Bids submitted by a joint venture of two or

more firms as partners shall comply with the

following requirements:

(a) the bid, and in case of a successful bid,

the Form of Contract Agreement, shall

be signed so as to be legally binding on

all partners;

(b) one of the partners shall be authorized

to be in charge; and this authorization

shall be evidenced by submitting a

power of attorney signed by legally

authorized signatories of all the

partners;


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(c) the partner in charge shall be authorized

to incur liabilities, receive payments

and receive instructions for and on

behalf of any or all partners of the joint

venture and the entire execution of the

Contract;

(d) all partners of the joint venture shall be

jointly and severally liable for the

execution of the Contract in accordance

with the Contract terms, and a relevant

statement to this effect shall be included

in the authorization mentioned under (b)

above as well as in the Bid Form and

the Form of Contract Agreement (in

case of a successful bid); and

(e) a copy of the agreement entered into by

the joint venture partners shall be

submitted with the bid.

6.3 Bidders shall also submit proposals of work

methods and schedule in sufficient detail to

demonstrate the adequacy of the bidder’s

proposals to meet the Employer's Requirements

and the completion time referred to in Sub-

Clause 1.2 above.

7. One Bid per

Bidder

7.1 Each bidder shall submit only one bid either by

itself, or as a partner in a joint venture. A

bidder who submits or participates in more than

one bid will cause all those bids to be rejected.

8. Cost of Bidding 8.1 The Bidder shall bear all costs associated with

the preparation and submission of its Bid, and

the Employer shall in no case be responsible or

liable for those costs, regardless of the conduct

or outcome of the bidding process.

9. Site Visit 9.1 The bidder is advised to visit and examine the

Site of Works and its surroundings and obtain

for itself on its own responsibility all

information that may be necessary for preparing

the bid and entering into a contract for the

design-build and completion of the Works. The


18

costs of visiting the Site shall be at the bidder's

own expense.

9.2 The Bidder and any of its personnel or agents

will be granted permission by the Employer to

enter upon its premises and lands for the

purpose of such visit, but only upon the express

condition that the Bidder, its personnel, and

agents will release and indemnify the Employer

and its personnel and agents from and against all

liability in respect thereof, and will be

responsible for death or personal injury, loss of

or damage to property, and any other loss,

damage, costs, and expenses incurred as a result

of the inspection.

9.3 The Employer may conduct a Site visit

concurrently with the Pre-Bid Meeting referred

to in Clause 21.

B. Bidding Documents

10. Content of

Bidding

Documents

10.1 The bidding documents are those stated below,

and should be read in conjunction with any

Addenda issued in accordance with Clause 12:

Invitation for Bids

Section1 Instructions to Bidders

2 Part I - General Conditions

3 Part II - Conditions of Particular

Application

4 Employer's Requirements

5 Form of Bid and Appendix to

Bid

6 Sample Forms

7 Schedules

8 Drawings

10.2 The bidder is expected to examine carefully the

contents of the bidding documents. Failure to

comply with the requirements of bid submission

will be at the bidder's own risk. Pursuant to

Clause 30, bids which are not substantially

responsive to the requirements of the bidding

documents will be rejected.


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11. Clarification of

Bidding

Documents

11.1 A prospective bidder requiring any clarification

of the bidding documents may notify the

Employer in writing or by fax (hereinafter the

term “fax" is deemed to include electronic

transmission) at the Employer's address

indicated in the Invitation for Bids. The

Employer will respond to any request for

clarification which it receives earlier than 15

days prior to the deadline for submission of

bids. Copies of the Employer's response,

including a description of the inquiry, will be

forwarded to all purchasers of the bidding

documents.

12. Amendment of

Bidding

Documents

12.1 At any time prior to the deadline for submission

of bids, the Employer may, for any reason,

whether at its own initiative or in response to a

clarification requested by a prospective

bidder, modify the bidding documents by

issuing addenda.

12.2 Any addendum thus issued shall be part of the

bidding documents pursuant to Sub-Clause 10.1,

and shall be communicated in writing or by fax

to all purchasers of the bidding documents.

Prospective bidders shall acknowledge receipt

of each addendum by fax to the Employer.

12.3 To afford prospective bidders reasonable time in

which to take an addendum into account in

preparing their bids, the Employer may extend

the deadline for submission of bids, in

accordance with Clause 24.

C. Preparation of Bids

13. Language 13.1 The Bid as well as all correspondence and

documents relating to the bid exchanged by the

Bidder and the Employer, shall be written in

English. Supporting documents and printed

literature that are part of the Bid may be in

another language provided they are

accompanied by an accurate translation of the

relevant passages in English, in which case, for

purposes of interpretation of the Bid, such

translation shall govern.


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Notwithstanding the above, documents in

French submitted with the bid may be accepted

without translation.

14. Documents

Comprising the

Bid

14.1

14.2

14.3

The Bid submitted by the bidder shall comprise

two envelope submitted simultaneously, one

containing only the technical proposal and the

other the price proposal

The Technical Proposal shall contain the

following:

(i) Bid Form for Technical Proposal

and Appendix to Technical

proposal;

(ii) Form of Bid Security or Bid

Securing Declaration;

(iii) Information on Qualification;

(iv) Confirmation of Eligibility;

(v) Schedule of Major Items of

Equipment;

(vi) Schedule of Major Items of

Constructional Plant;

(vii) Schedule of Key Personnel;

(viii) Schedule of Subcontractors;

(ix) Form of acceptance by Consultants

(x) C.V of personnel & Consultants

(xi) Schedule of Compliance sheets

(xii) Drawings & Report

(xiii) any other materials required to be

completed and submitted by bidders

in accordance with these Instructions

to Bidders.

The Price proposal shall contain the following:

(i) Bid Form for Price Proposal and Appendix

to Price Proposal;

(ii) Filled-in Contract sum analysis/Breakdown

of contractor’s price’;

(iii) Schedule of prices (if any);


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(iv) Any other materials required to be

completed and submitted by bidders in

accordance with these Instructions to

Bidders.

15. Bid Form and

Price Schedules

15.1 The Bidder shall complete the Bid Form and the

appropriate Price Schedules furnished in the

bidding documents in the manner and detail

indicated therein, following the requirements of

Clauses 16 and 17;

16. Bid Prices 16.1 Unless specified otherwise in Employer's

Requirements, Bidders shall quote for the entire

facilities on a “single responsibility" basis such

that the total bid price covers all the Contractor's

obligations mentioned in or to be reasonably

inferred from the bidding documents in respect

of the design, manufacture, including

procurement and subcontracting (if any),

delivery, construction, installation and

completion of the facilities. This includes all

requirements under the Contractor's

responsibilities for testing, pre-commissioning

and commissioning of the facilities and, where

so required by the bidding documents, the

acquisition of all permits, approvals and

licenses, etc., operation maintenance and

training services and such other items and

services as may be specified in the bidding

documents, all in accordance with the

requirements of the Conditions of Contract.

16.2 Bidders shall give a breakdown of the prices in

the manner and detail called for in the Schedules

of Prices.

16.3

NOT

APPLICABLE

In the Schedules, Bidders shall give the required

details and a breakdown of their prices,

including all taxes, duties, levies, and charges

payable in the Employer's country as of twenty

eight (28) days prior to the deadline for

submission of bids, as follows:

(a) Design including all necessary drawings


22

and documentation for the Work.

(b) Plant and equipment to be supplied

from outside the Employer's country

(Schedules of Prices: II) shall be quoted

on a CIF port-of entry. In addition, the

FOB price and import duties and taxes

shall also be indicated separately

(c) Plant and equipment manufactured or

fabricated within the Employer's

country (Schedules of Prices: III) shall

be quoted on an EXW (ex-factory, ex-

works, ex-warehouse or off-the-shelf, as

applicable) basis and shall be inclusive

of all costs as well as duties and taxes

paid or payable on components and raw

materials incorporated or to be

incorporated in the facilities. In addition

VAT shall be indicated separately

(d) Civil Works, Installation and Other

Services shall be quoted separately

(Schedules of Prices: IV) and shall

include rates or prices for all labour,

contractor's equipment, temporary

works, materials, consumables and all

matters and things of whatsoever

nature, including local transportation,

operations and maintenance services,

the provision of operations and

maintenance manuals, training, etc.

where identified In the bidding

documents, as necessary for the proper

execution of the Civil Works,

Installation and Other Services.

(e) Recommended spare parts shall be

quoted separately (Schedules of Prices:

VI) as specified in either subparagraph

(b) or (c) above in accordance with the

origin of the spare parts.

16.4 The terms EXW, CIF, and FOB shall be

governed by the rules prescribed in the current

edition of Incoterms, published by the

International Chamber of Commerce, Paris.


23

16.5

Not applicable

Prices quoted by the bidder shall be subject to

adjustment during performance of the contract

to reflect changes in the cost of labor, fuel,

material, equipment and transport components

in accordance with the procedures specified in

Sub Clause 13.17 of the Conditions of

Particular Application. The price adjustment

provision will not be taken into consideration in

bid evaluation. Bidders are required to indicate

the source of labor, equipment and material

indices in the Schedule of Coefficients and

Indices for Price Adjustment.

17. Bid Currencies 17.1 Prices shall be quoted in Mauritian Rupees

(MUR)

17.2

Not applicable Bidders shall indicate their expected foreign

currency requirements in the Appendix to Price

Proposal.

17.3

Not applicable Bidders may be required by the Employer to

clarify their local and foreign currency

requirements, and to substantiate that the

amounts included in the Schedule of Prices and

shown in the Appendix to Bid are reasonable

and responsive to Sub-Clause 16.1 in which

case a detailed breakdown of its foreign

currency requirements shall be provided by the

bidder.

17.4

Not applicable

During the progress of the Works, the foreign

currency portions of the outstanding balance of

the Contract Price may be adjusted by

agreement between the Employer and the

Contractor to reflect any changes in foreign

currency requirements for the contract, in

accordance with Clause 13.15 of the Conditions

of Particular Application. Any such adjustment

shall be effected by comparing the amounts

quoted in the bid with the amounts already used

in the Works and the Contractor's future needs

for imported items.


24

18. Bid Validity 18.1 Bids shall remain valid for a period of 120 days

after the closing date for submission of bids

specified in Sub-Clause 24.1.

18.2 In exceptional circumstances, prior to expiry of

the original bid validity period, the Employer

may request that the bidders extend the period

of validity for a specified additional period. The

request and the responses thereto shall be made

in writing or by fax. A bidder may refuse the

request without forfeiting its bid security or

having the bid securing declaration executed. A

bidder agreeing to the request will not be

required or permitted to modify its bid, but will

be required to extend the validity of its bid

security or bid securing declaration for the

period of the extension, and in compliance with

Clause 19 in all respects.

19. Bid Securing

Declaration

19.1

The Bidder shall furnish as part of its bid a Bid

Securing Declaration, accepting that if it

withdraws or modifies its bid during the period

of validity of the bid or does not accept

correction of arithmetical error or if it is

awarded the contract and fails to sign the

contract or to submit a performance security

before the deadline defined in the bidding

documents, it may be disqualified for a period

of time from being eligible for bidding in any

public contract.

The Bid Securing Declaration shall be in the

format contained in section 6, signed and duly

endorsed by the Bidder.

20. Alternative

Proposals by

20.1 Bidders shall submit offers which comply with the

documents, including the basic Employer's


25

Bidders Requirements as indicated in the bidding documents.

Alternatives will not be considered. The attention of

bidders is drawn to the provisions of Clause 30

regarding the rejection of bids which are not

substantially responsive to the requirements of the

bidding documents.

21. Pre-Bid

Meeting

21.1 The bidder or its official representative is invited to

attend a pre-bid meeting which will take place

at NICU, Victoria Hospital , Candos

on 23 April 2019 at 10.30 hrs

N.B.

The Pre-Bid Meeting will be followed by a site-

visit.

21.2 The purpose of the meeting will be to clarify issues

and to answer questions on any matter that may be

raised at that stage.

21.3 The bidder is requested to submit any questions in

writing or by fax, to reach the Employer not later

than one week before the meeting.

21.4 Minutes of the pre-bid meeting, including the text of

the questions raised, without identifying the source,

and the responses given, together with any response

prepared after the meeting, will be transmitted

promptly to all Bidders who have acquired the

Bidding Document from the sources indicated in the

Invitation for Bids. Any modification of the Bidding

Document that may become necessary as a result of

the pre-bid meeting shall be made by the Employer

exclusively through the issue of an addendum

pursuant to ITB 12.2 and not through the minutes of

the pre-bid meeting.

21.5 Nonattendance at the pre-bid meeting will not be a

cause for disqualification of a bidder.

22. Format and

Signing of Bid

22.1 The bidder shall prepare one original and two (2)

copies of the technical proposal and financial

proposal, comprising the bid as described in Clause

14 of these Instructions to Bidders, and clearly


26

marking each one as: "ORIGINAL- TECHNICAL

PROPOSAL", “ORIGINAL PRICE PROPOSAL”,

and “COPY NO. 1 – TECHNICAL PROPASAL”,

“COPY NO 1 FINANCIAL PROPOSAL” etc. as

appropriate. In the event of discrepancy between

them, the original shall prevail.

22.2 The original and all copies of the bid shall be typed

or written in indelible ink (in the case of copies,

photocopies are also acceptable) and shall be signed

by a person or persons duly authorized to sign on

behalf of the bidder, pursuant to Sub-Clauses 6.1 (a).

All pages of the bid where entries or amendments

have been made shall be initialed by the person or

persons signing the bid.

22.3 The bid shall contain no alterations, omissions or

additions, except those to comply with instructions

issued by the Employer, or as necessary to correct

errors made by the bidder, in which case such

corrections shall be initialed by the person or

persons signing the bid.

22.4 The bidder shall furnish information as described in

the Form of Bid on commission or gratuities, if any,

paid or to be paid relating to this Bid, and to contract

execution if the bidder is awarded the contract.

D. Submission of Bids

23. Sealing and

Marking of

Bids

23.1

23.2

The bidder shall seal the original copy of the

technical proposal, the original copy of the price

proposal and each copy of the technical proposal and

each copy of the price proposal in separate

envelopes clearly marking each one as:

“ORIGINAL TECHNICAL PROPOSAL”,

ÖRIGINAL PRICE PROPOSAL”, “and COPY NO.

1 – TECHNICAL PROPOSAL”, “COPY NO 1-

PRICE PROPOSAL” etc. as appropriate.

The Bidder shall seal the original bids and each copy

of the bids in an inner and an outer envelope, duly

marking the envelopes as “ORIGINAL” and

“COPY” .


27

23.3 The inner and outer envelopes shall

(a) be addressed to the :

The Ag. Senior Chief Executive


5th

Floor, Emmanuel Anquetil Building, SSR

Street, Port Louis

(b) bear the following identification:

Bid for Design-Build/Turnkey and Completion of

a Neonatal Intensive Care Unit of an

approximate area of 343.0 m2 at Victoria

Hospital, Candos

Bid Reference Number: M H P Q / N P / W K S & S / N I C U V H /

2 0 1 8 - 2 0 1 9 / Q 2 1 2 F T

23.4 In addition to the identification required in Sub-

Clause 22.3, the inner envelope shall indicate the

name and address of the bidder to enable the bid to

be returned unopened in case it is declared "late"

pursuant to Clause 25.

23.5 If the outer envelope is not sealed and marked as

above, the Employer will assume no responsibility

for the misplacement or premature opening of the

bid.

24. Deadline of

Submission of

Bid

24.1 Bids must be received by the Employer at the

address specified above no later than

Time: At latest 10.00 hours(local time)


24.2 The Employer may, at its discretion, extend the

deadline for submission of bids by issuing an

addendum in accordance with Clause 12, in which

case all rights and obligations of the Employer and

the bidders previously subject to the original

deadline will thereafter be subject to the extended

new deadline.


28

25. Late Bids 25.1 Any bid received by the Employer after the deadline

for submission of bids prescribed in Clause 24 will

be rejected and returned unopened to the bidder.

26. Modification

and

Withdrawal of

Bid

26.1 The bidder may modify or withdraw its bid after bid

submission, provided that written notice of the

modification or withdrawal is received by the

Employer prior to the deadline for submission of

bids.

26.2 The bidder's modification or withdrawal notice shall

be prepared, sealed, marked and delivered in

accordance with the provisions of Clause 23, with

the outer and inner envelopes additionally marked

"MODIFICATION" or "WITHDRAWAL", as

appropriate. A withdrawal notice may also be sent

by fax but must be followed by a signed

confirmation copy.

26.3 No bid may be modified by the bidder after the

deadline for submission of bids, except in

accordance with Sub-Clauses 26.2.

26.4 Withdrawal of a bid during the interval between the

deadline for submission of bids and the expiration of

the period of bid validity specified In Sub-Clause

18.1 may result in the forfeiture of the bid security

or in the execution of the bid securing declaration

pursuant to Sub-Clause 19.6 or 19.1 respectively

whichever is applicable.

E. Opening and Evaluation of Technical

Proposal

27. Bid Opening 27.1

27.2

The Employer will open the technical proposal,

including modifications made pursuant to Clause 26,

in the presence of bidders representatives who

choose to attend, on date:

Wednesday 22 May 2019

At Time: 10.15 hours. at the following location:

The Conference Room



29

5th

Floor, Emmanuel Anquetil Building, SSR

Street

Port Louis

The bidders' representatives who are present shall

sign a register evidencing their attendance.

The price proposals will remain unopened and will

be held in the custody of the Employer until the time

of bid opening of the price proposals after evaluation

of the technical proposals. The time and date and

location of the bid opening will be communicated in

writing or by fax by the Employer.

27.3 Envelopes marked “'WITHDRAWAL" shall be

opened and read out first. Bids for which an

acceptable notice of withdrawal has been submitted

pursuant to Clause 26 shall not be opened.

27.4 The bidders' names, bid modifications and

withdrawals, the presence or absence of bid security

or bid securing declaration, and such other details as

the Employer may consider appropriate, will be

announced and recorded by the Employer at the

opening. The bidders' representatives will be

required to sign this record.

27.5 The Employer shall prepare minutes of the bid

opening, including the information disclosed to

those present in accordance with Sub-Clause 27.4.

28. Process to Be

Confidential

29. Clarification

of Technical

Proposals and

contacting the

Employer

28.1

29.1

Information relating to the examination,

clarification, evaluation and comparison of bids and

recommendations for the award of a contract shall

not be disclosed to bidders or any other persons not

officially concerned with such process. Any effort

by a bidder to influence the Employer's processing

of bids or award decisions may result In the rejection

of the bidder's bid.

To assist in the examination, evaluation and

comparison of bids, the Employer may, at its

discretion, ask any bidder for clarification of its bid.

The request for clarification and the response shall

be in writing or by fax, but no change in the price or


30

29.2

29.3

29.4

substance of the bid shall be sought, offered or

permitted except as required to confirm the

correction of arithmetic errors discovered by the

Employer in the evaluation of the bids in,


Subject to Sub-clause 29.1, no bidder shall contact

the Employer on any matter relating to its bid from

the time of the bid opening to the time the contract is

awarded. If the bidder wishes to bring additional

information to the notice of the Employer, it should

do so in writing.

If a Bidder does not provide clarifications of its bid

by the date and time set in the Employer’s request

for clarification, its bid may be rejected.

Any effort by the bidder to influence the Employer

in the employer's evaluation of technical proposals,

bid comparison or the Employer's decisions on

acceptance or rejection of bids may result in the

rejection of the bidder's bid.

30. Preliminary

Examination

of Technical

Proposals

and

Determination

of

Responsivenes

s

30.1

30.2

Prior to the detailed evaluation of the technical

proposals, the Employer will determine whether

each bid (i) meets the eligibility criteria of the Public

Body; (ii) has been properly signed; (iii) is

accompanied by the required securities; (iv) is


bidding documents; and (v) provides any

clarification and/or substantiation that the Employer

may require pursuant to Clause 29.

A substantially responsive bid is one which

conforms to all the terms, conditions and

requirements of the bidding documents, without

material deviation or reservation.

A material deviation or reservation is one:

(i) which affects in any substantial way the scope,

quality or performance of the Works;

(ii) which is inconsistent with the bidding documents

and limits in any substantial way, the Employer’s


31

30.3

rights or the bidder's obligations under the Contract;

or

(iii) whose rectification would affect unfairly the

competitive position of other bidders presenting

substantially responsive bids.

If a bid is not substantially responsive, it will be

rejected by the Employer, and may not subsequently

be made responsive by correction or withdrawal of

the nonconforming deviation or reservation.

31. Evaluation

and

Comparison

of Technical

Proposals

31.1 The Employer will carry out a detailed evaluation of

the bids in order to determine whether the bidders

are qualified and whether the technical aspects are

substantially responsive to the requirements set forth

in the bidding documents. In order to reach such a

determination, the Employer will examine the

information supplied by the Bidders and other

requirements in the bidding documents, taking into

account the following factors:

(a) Qualification

(I) the determination will take into

account the Bidder's financial,

technical and production capabilities

and past performance; it will be

based upon an examination of the

documentary evidence of the

Bidder's qualifications submitted by

the Bidder, pursuant to Sub-Clause

6.1(b), as well as such other

information as the Employer deems

necessary and appropriate; and

(ii) an affirmative determination will be

a prerequisite for the Employer to

continue with the evaluation of the

technical proposal; a negative

determination will result in rejection


32

of the Bidder's bid.

(b) Technical

(I) overall completeness and compliance

with the Employer's Requirements;

the technical merits of plant and

equipment offered and deviations

from the Employer's Requirements;

suitability of the facilities offered in

relation to the environmental and

climatic conditions prevailing at the

site; quality, function and operation

of any process control concept

included in the bid;

(ii) achievement of specified

performance criteria by the facilities;

(iii) compliance with the time schedule

called for in Appendix to Technical

proposal and any alternative time

schedules offered by Bidders, as

evidenced by a milestone schedule

provided in the bid;

(iv) type, quantity and long-term

availability of spare parts and

maintenance services;

(v) Technical & Financial Evaluation as

per Evaluation criteria described in

section 4 –Employer’s

Requirements.

(vi) any deviations to the commercial and

contractual provisions stipulated in

the bidding documents.

32. Invitation to

Attend

Opening of

32.1

At the end of the evaluation of the technical

proposals the Employer will invite bidders who have

submitted substantially responsive technical


33

Price

Proposals

33. Opening of

Price

Proposals

34 Process to be

Confidential

35 Clarification

of Price

Proposals and

Contacting

the Employer

32.2

33.1

33.2

33.3

34.1

35.1

proposals and who have been determined as being

qualified for further evaluation, to attend the bid

opening of the price proposals. Bidders shall be

given reasonable notice of the price proposal bid

opening.

The Employer will notify unsuccessful Bidders on

the grounds of being substantially non-responsive to

the requirements of the bidding documents and

return the unopened price proposal after the

selection process is complete.

F. Opening and Evaluation of Price

Proposals

The Employer will open the price proposals of all

bidders, who submitted substantially responsive

technical proposals and qualified for further

evaluation, at the time and date and at the location

advised to the bidders. The bidder's representatives

who are present shall sign a register evidencing their

attendance.

The bidder's names, the Bid Prices, any discounts,

and such other details as the Employer may consider

appropriate, will be announced and recorded by the

Employer at the opening. The bidder's

representatives will be required to sign this record.

The Employer shall prepare minutes of the bid

opening, including the information disclosed to

those present in accordance with Sub-Clause 33.2.

Information relating to the examination,

clarification, evaluation and comparison of bids and

recommendation for the award of a contract shall not

be disclosed to bidders or any other persons not

officially concerned with such process until the

award to the successful bidder has been announced.

Any effort by a bidder to influence the Employer's

processing of bids or award decisions may result in

the rejection of the bidder's bid.

To assist in the examination, evaluation and

comparison of price proposals, the Employer may, at


34

36. Preliminary

Examination

of Price

Proposals and

Determination

of

Responsivenes

s

37. Correction of

Errors

35.2

35.3

36.1

36.2

36.3

37.1

its discretion, ask any bidder for clarification of its

bid. The request for clarification and the response

shall be in writing or by electronic mail, but no

change in the price or substance of the bid shall be

sought, offered or permitted except as required to

confirm the correction of arithmetic errors

discovered by the Employer in the evaluation of the

bids in accordance with Clause 37.

Subject to Sub-Clause 35.1, no bidder shall contact

the Employer on any matter relating to its bid from

the time of opening of price proposals to the time the

contract is awarded. If the bidder wishes to bring

additional information to the notice of the employer,

it should do so in writing.

Any effort by the bidder to influence the Employer

in the Employer's evaluation of price proposals, bid

comparison or contract award decisions may result

in the rejection of the bidder's bid.

The Employer will examine the bids to determine

whether they are complete, whether the documents

have been properly signed, whether the bids are


bidding documents; and whether the bids provide

any clarification and/or substantiation that the

Employer may require pursuant to Clause 35.

A substantially responsive bid is one which

conforms to all the terms, conditions and

requirements of the bidding documents, without

material deviation or reservation, and includes the

amendments and changes, if any, requested by the

Employer during the evaluation of the bidder's

technical proposal.

If a price proposal is not substantially responsive, it

will be rejected by the Employer, and may not

subsequently be made responsive by correction or

withdrawal of the nonconforming deviation or

reservation.

Price Proposals determined to be substantially

responsive will be checked by the Employer for any

arithmetical errors. Arithmetical errors will be


35

37.2

rectified on the following basis:

(a) If there is a discrepancy between the unit rate

and the total cost that is obtained by

multiplying the unit rate and quantity, the

unit rate shall prevail and the total cost will

be corrected unless in the opinion of the

Employer there is an obvious misplacement

of the decimal point in the unit rate, in which

case the total cost as quoted will govern and

the unit rate corrected.

(b) If there is a discrepancy between the total bid

amount and the sum of total costs, the sum of

the total costs shall prevail and the total bid

amount will be corrected.

The amount stated in the Form of Bid for Price

Proposal will be adjusted by the Employer in

accordance with the above procedure for the

correction of errors and, shall be considered as

binding upon the bidder. If the bidder does not

accept the corrected amount of bid, its bid will be

rejected, and the bid security may be forfeited or bid

securing declaration executed, whichever is

applicable, in accordance with Sub-Clause 19.6(b) or

19.1 respectively.

38. Conversion to

Single

Currency

38.1

Not

Applicable

The Employer will convert the amounts in various

currencies in which the Bid Price is payable to the

currency of the Employer's country at the selling

exchange rates officially prescribed for similar

transactions as established by Bank of Mauritius on

the date of opening of bids.

39. Evaluation

and

Comparison

of Price

Proposals

39.1 The Employer will evaluate and compare only the

bids determined to be substantially responsive in


Financial Evaluation will be as per evaluation

criteria in Section 4 of the bid document –

‘Employer’s requirements’

39.2

Not

applicable

For plant and equipment, the comparison shall be of

the ex-factory price of plant and equipment offered

from within the Employer's country, (such price to

include all costs as well as duties and taxes paid or


36

39.3

Not

applicable

payable on components .and raw material or to be

incorporated in the plant and equipment) and the

CIF-named port of destination price offered from

outside the Employer's country; plus duties and taxes

payable, the cost of local transportation, civil works,

installation and other services required under the

contract. The Employer's comparison will also

include the costs resulting from application of the

evaluation procedures described in Sub-Clause 39.4.

The Employer's evaluation of a bid will take into

account, in addition to the bid prices indicated in the

Schedule of Prices, the following costs and factors

that will be added to each Bidder's bid price in the

evaluation using pricing information available to the

Employer, in the manner and to the extent indicated

in Sub-Clause 39.4 and in the Employer's

Requirements.

(a) compliance with the time schedule called for

in the Appendix to Price Proposal and

evidenced as needed in a milestone schedule

provided in the bid;

(b) the projected operating costs during the

initial period of operation of the facilities;

(c) the functional guarantees of the facilities

offered against the specified performance

criteria of the plant and equipment; and

(d) the extra cost of work, services, facilities,

etc., required to be provided by the

Employer or third parties.

(f)

______________________________

___________

___________________________________

______

___________________________________

______

39.4

Pursuant to Sub-Clause 39.3, the following

evaluation methods will be followed:


37

Not

applicable

(a) Time Schedule: The plant and equipment

covered by this bidding are required to be

shipped, installed and the facilities

completed within the period specified in

Sub-Clause 1.2 and the Appendix to the

Technical Proposal.

Bidders submitting bids which deviate from

the time schedule specified will be rejected.

39.5

Not

applicable

(a) Any adjustment in price which results from

the above procedures shall be added, for

purposes of comparative evaluation only, to

arrive at an "Evaluated Bid Price": Bid prices

quoted by Bidders shall remain unaltered.

(b) The Employer reserves the right to accept or

reject any variation, deviation or alternative

offer. Variations, deviations, and other factors

which are in excess of the requirements of the

bidding documents or otherwise result in the

accrual of unsolicited benefits to the Employer

shall not be taken into account in bid

evaluation.

(c) The estimated effect of the price adjustment

provisions of the Conditions of Particular

Application, applied over the period or

execution of the Contract, shall not be taken in

bid evaluation.

(d) If the bid of the successful bidder is

substantially below the Employer’s estimate

for the contract, the Employer may require the

bidder to produce detailed price analysis to

demonstrate the internal consistency of those

prices. After evaluation of the price analysis,


38

the Employer may require that the amount of

the performance security set forth in Clause

45 be increased at the expense of the

successful bidder to a level sufficient to

protect the Employer against financial loss in

the event of default of the successful bidder

under the Contract.

40. Margin of

Preference

40.1

A Margin of Preference shall not apply as per

circular no. 2 of 2018.

Not Applicable


39

G. Award of Contract

41. Award 41.1 Subject to Clause 42, the Employer will award

the Contract to the bidder whose bid has been

determined to be substantially responsive to the

bidding documents and who has offered the

lowest Evaluated Bid Price, provided that such

bidder has been determined to be (i) eligible in

accordance with the provisions of Clause 4; and

(ii) qualified in accordance with the provisions of

Clause 6.

42. Employer’s

Right to

Accept any

Bid and to

Reject any or

all Bids

42.1 Notwithstanding Clause 41, the Employer

reserves the right to accept or reject any bid, and

to annul the bidding process and reject all bids, at

any time prior to award of Contract, without

thereby incurring any liability to the affected

bidder or bidders.

43. Notification of

Award

43.1 Following the identification of the selected bidder

and subject to the notification and the time period

referred to in accordance with section 40 of the

Act for major contracts, the Public Body shall,

prior to expiration of bid validity period, issue

award to the successful Bidder. The Employer

will:

(a) notify the successful bidder by fax,

confirmed by registered letter, that its bid

has been accepted. This letter (hereinafter

and in the Conditions of Contract called

the "Letter of Acceptance") shall name the

sum which the Employer will pay the

Contractor in consideration of the

execution, completion and maintenance of

the Works by the Contractor as prescribed

by the Contract (hereinafter and in the

Conditions of Contract called “the

Contract Price").

(b) within seven days from the issue of Letter of

Acceptance, publish on the Public

Procurement Portal

(http://publicprocurement.gov.mu) and the

Employer's website, the results of the

Bidding Process identifying the bid and lot


40

numbers and the following information:

(i) name of the successful Bidder, and

the Price it offered, as well as the

duration and summary scope of the

contract awarded; and

(ii) an executive summary of the Bid

Evaluation Report.

43.2 The notification of award will constitute the

formation of the Contract.

43.3 Upon the furnishing by the successful bidder of a

performance security and preference security

(where applicable) the Employer will promptly

notify the other bidders that their bids have been

unsuccessful.

44. Signing of

Contract

Agreement

44.1 At the same time that he notifies the successful

bidder that its bid has been accepted, the

Employer will send the bidder the Form of

Contract Agreement provided in the bidding

documents, incorporating all agreements between

the parties.

44.2 Within 28 days of receipt of the Form of

Agreement, the successful bidder shall sign the

Form and return it to the Employer.

45. Performance

Security

45.1 Within 28 days of receipt of the notification of

award from the Employer, the successful bidder

shall furnish to the Employer a performance

security in an amount of Ten percent (10 %) of

the Contract Price in accordance with the

Conditions of Contract. The form of performance

security provided in Section 6 of the bidding

documents may be used or some other form

acceptable to the Employer.

45.2 Failure of the successful bidder to comply with

the requirements of Clauses 44 or 45 shall

constitute sufficient grounds for the annulment of

the award and forfeiture of the bid security or

execution of the bid securing declaration

whichever is applicable.


41

Preference

Security

45.3 (a) For contracts above Rs 100M, the selected

bidder having benefitted from the

application of the Margin of Preference

for employment of local manpower shall

submit a preference security in the form of

a bank guarantee from a local bank, failing

which the award of contract may be

annulled.

(b) For contracts up to Rs 100m, the

Employer shall retain money from

progressive payments to constitute the

preference security or request a security in

the form of a bank guarantee at the

selected bidder’s option.

47. Debriefing 46.1 The Employer shall promptly attend to all

debriefing for the contract made in writing and

within 30 days from the date of the publication of

the award or date the unsuccessful bidders are

informed about the award, whichever is the case

by following regulation 9 of the Public

Procurement Regulations 2008 as amended.

Section 2 – General Conditions of Contract _________________________________________________________________________________________________

42

Section 2. Part I – General Conditions of Contract

Section 2 – General Conditions of Contract _________________________________________________________________________________________________

43

Section 2. Part I – General Conditions

Notes on the Conditions of Contract

The Conditions of Contract comprise two parts: Part I – General Conditions

(Section 2 of this document), and Part II – Conditions of Particular Application

(Section 3 of this document) as per FIDIC Plant and Design Build First Edition

1999.

The standard text of the FIDIC General Conditions of contract should be retained

intact to facilitate its reading and interpretation by bidders. Any amendments and

additions to the General Conditions, specific to the contract in hand, should be

introduced in the "Particular Conditions of Contract".

Copies of the FIDIC Conditions of Contract can be obtained from:

FIDIC Secretariat

P.O. Box 86

1000 Lausanne 12

Switzerland

Facsimile: 41 21 653 5432

Telephone: 41 21 653 5003

Section 3 – Conditions of Particular Applications _________________________________________________________________________________________________

44

Section 3. Part II –Conditions of Particular Application

1. General Provisions

Sub-Clause 1.1.1

The Contract

Amend Sub-para. 1.1.1.1 (“Contract”) by adding the following at

the end:

“The words ‘Agreement’ and ‘Contract’ are used interchangeably.”

Amend Sub-para. 1.1.1.8 (“Tender”) by adding the following at the

end:

“The word ‘tender’ is synonymous with ‘Bid,’ and the words

‘Letter of Tender’ with ‘Letter of Bid’, and the words ‘Appendix to

Tender’ with ‘Appendix to Bid,’ and the words ‘tender documents’

with ‘Bidding Documents.’”

Sub-Clause 1.1.2

Parties and Persons

Amend sub-para. 1.1.2.4 by adding the following at the end

“ the word ‘Engineer is synonymous with ‘Employer’s

representative” “

Sub-Clause 1.1.3

Dates, Tests, Periods and

Completion

Amend Sub-Para. 1.1.3.7 by inserting the following after the

reference to Sub-Clause 11.1:

“which extends over twelve months except if otherwise stated in

the Appendix to Bid”.

Sub-Clause 1.4 Replace the text of Sub-Clause 1.4 and add the following:

"The law of the Contract is the law of Mauritius.

“The language is the English language"

Sub-Clause 1.5

Priority of Documents

Delete the list of documents listed under (a) to (h) and add the

following:

"(a) the Contract Agreement;

(b) the Letter of Acceptance;

(c) the Employer’s Requirements;

(d) the Bid;

(e) the Conditions of Contract, Part II;

(f) the Conditions of Contract, Part I;

(g) the Schedules;


45

(h) the Drawings; and

(i) the Contractor’s Proposal."

Sub-Clause 1.12

Confidential Details

Replace the text of Sub-Clause 1.12 with the following:

“The Contractor shall treat the details of the contract as private and

confidential, except to the extent necessary to carry out its

obligations under it. The Contractor shall not publish, permit to be

published or disclose any particulars of the Contract in any trade or

technical paper or elsewhere without the prior consent in writing of

the Employer.

The Contractor and the Contractor’s Personnel shall disclose all

such confidential and other information as may be reasonably

required in order to verify the Contractor’s compliance with the

Contract and allow its proper implementation.

The Contractor shall ensure that the requirements imposed on the

Contractor by this Sub-Clause apply equally to each

Subcontractor.”

Sub-Clause 3.1

Engineer’s Duties

and Authority

3. The Engineer

Amend Sub-Clause 3.1 by replacing the word “may” in the first

sentence of the third paragraph with the word “shall”.

Amend Sub-para. (b) of Sub-Clause 3.1 by deleting the word “and”

at the end.

Amend Sub-para. (c) of Sub-Clause 3.1 by replacing the period at

the end with “; and”.

Amend Sub-Clause 3.1 by adding the following at the end:

“(d) any act by the Engineer in response to a Contractor’s request

except otherwise expressly specified shall be notified in writing to

the Contractor within 28 days of receipt.

“The following provisions also shall apply:

“The Engineer shall obtain the specific approval of the Employer

before taking action under the-following Sub-Clauses of these

Conditions:

Sub-Clause 4.12 [Unforeseeable Physical Conditions]:

Agreeing to or determining an extension of time and/or


46

additional cost.

Sub-Clause 10.1 [Taking-over of the Works and Sections]:

Prior to issuing Taking-Over Certificate.

Sub-Clause 11.9 [Performance Certificate]: Prior to issuing

Performance Certificate.

(iv) Sub-Clause 13.1 [Right to Vary]: Instructing a Variation,

except if such a Variation would increase the Accepted

Contract Amount by less than the percentage specified in the

Appendix to Bid.

(v) Sub-Clause 13.3 [Variation Procedure]: Approving a

proposal for Variation submitted by the Contractor in

accordance with Sub-Clause 13.1 [Right to Vary] or 13.2

[Value Engineering], except if such a Variation would

increase the Accepted Contract Amount by less than the

percentage specified in the Appendix to Bid.

(vi) Sub-Clause 13.4 [Payment in Applicable Currencies]:

Specifying the amount payable in each of the applicable

currencies.

Sub-Clause 13.4 [Payment in Applicable Currencies]: Specifying the amount payable in each of the applicable currencies.

“Notwithstanding the obligation, as set out above, to obtain

approval, if, in the opinion of the Engineer, an emergency occurs

affecting the safety of life or of the Works or of adjoining property,

he may, without relieving the Contractor of any of his duties and

responsibility under the Contract, instruct the Contractor to execute

all such work or to do all such things as may, in the opinion of the

Engineer, be necessary to abate or reduce the risk. The Contractor

shall forthwith comply, despite the absence of approval of the

Employer, with any such instruction of the Engineer. Within 7

days of having issued such emergency instructions, the Engineer

shall submit written documentation of such instructions to the

Employer. The Engineer shall determine an addition to the

Contract Price, in respect of such instruction, in accordance with

Clause 13 [Variations and Adjustments] and shall notify the

Contractor accordingly, with a copy to the Employer.”

Sub-Clause 4.1

Contractor’s General

Obligations

4. The Contractor

(a) Add the following sentence to precede the existing text under

Sub-Clause 4.1:


47

"The Contractor is required to check the design criteria and

calculations (if any) included in the Employer’s Requirements, to

confirm their correctness, in its bid and to assume full

responsibility for them."

Add Sub-Clause 4.2 by adding the following at the end:

“The Contractor and its Subcontractors, including their respective

personnel and affiliates, shall at all times during the term of this

Contract have the nationality of a country or territory eligible, in

accordance with the contract., The Contractor or a Subcontractor

and their respective personnel and affiliates shall be deemed to

have the nationality of a country if it is a citizen or constituted,

incorporated, or registered, and operates in conformity with the

provisions of the laws of that country.

“All Equipment, Materials, Plant and any services to be

incorporate in or required for the Works shall have their origin in

Eligible Countries.

“For the purpose of this Sub-Clause 4.1, “origin” means the place

where the Equipment, Materials or Plant have been mined, grown,

cultivated, produced, manufactured, or processed; or through

manufacture, processing, or assembly, another commercially

recognized article results that differs substantially in its basic

characteristics, purposes or utility from its underlying components.

With respect to any services, the term “origin” means the place

from which the services are supplied.”

“The contractor shall permit, and shall cause its subcontractors and

consultants to permit, the employer and/or persons authorized by

the employer to inspect the contractor’s offices and all accounts

and records relating to the performance of the contract and the

submission of the bid, and to have such accounts and records

audited by auditors appointed by the employer if requested by the

employer.”

Sub-Clause 4.2

Performance Security

Name the existing text as Sub-Clause 4.2 (i)

Amend Sub-Clause 4.2 (i) by adding the following at the

end:

“Without limitation to the other provisions of this Sub-Clause 4.2,

whenever the Engineer determines an addition to the Contract

Price as a result of a change in cost and/or legislation or as a result

of a Variation amounting to more than 25 percent of the portion of

the Contract Price payable in a specific currency, the Contractor, at


48

the Engineer’s written request, shall promptly increase the value of

the Performance Security in the applicable currency by an equal

percentage.

“The Performance Security of a joint venture or other consortium

shall be issued so as to commit fully all members of the joint

venture or other consortium. If the joint venture or other

consortium has not been legally constituted at the time the

Performance Security is provided, the Performance Security shall

be in the name of all future members of the proposed joint venture

or other consortium.”

“The cost of complying with the requirements of this clause shall

be borne by the contractor.”

Delete the 2nd

sentence of the 2nd

paragraph and replace with

the following ‘

" The performance security shall be in the form of a bank

guarantee, issued either (a) by a bank located in the country of

the Employer or a foreign bank through a correspondent bank

located in the country of the Employer, or (b) directly by a

foreign bank acceptable to the Employer. The performance

security shall be denominated in the types and proportions of

currencies in which the Contract Price is payable.

Add Sub- Clause 4.2 (ii)

Where the Contractor has benefitted from the application of the

Margin of Preference for employment of local manpower, it shall:

(a) in the execution of the contract, fulfill its obligation of

maintaining local manpower for 80 % or more of the man-

days deployed in the execution of the Works with which it

satisfied the criteria of eligibility for being awarded the

contract in application of the Margin of Preference; and

(b) concurrently with the above performance security, provide

a preference security to guarantee it will fulfill its

obligation in that respect.

(c) For contracts above Rs 100M, the selected bidder having

benefitted from the application of the Margin of Preference

for employment of local manpower shall submit a


49

preference security in the form of a bank guarantee from a

local bank.

(d) For contracts up to 100M, the public body shall either

retain money from progressive payments to constitute the

preference security or request a security in the form of a

bank guarantee at the selected bidder’s option.

(e) The preference security shall serve as a guarantee for the

contractor to fulfill its obligation to employ local

manpower for 80 % or more of the total man-days deployed

for the execution of the works.

(f) The amount for the preference security shall be the

difference between the price quoted by the selected bidder

and that of the lowest evaluated bid which would have been

selected for award of contract if the said Margin of

Preference was not applicable.

(g) The preference security shall be valid until the Contractor

has completed the Works and a Taking-over Certificate has

been issued by the Employer’s Representative as per

Clause 10.

(h) The cost of providing the security shall be borne by the

Contractor.

Add Sub-Clause 4.2 (iii)

Where a preference security is applicable:

(a) the Employer’s Representative shall monitor the

employment of local manpower throughout the execution

of the contract and shall from time to time request a report

from the contractor on the percentage of total men-days

deployed using local manpower.

(b) the Contractor shall submit the local manpower

employment reports as often as it is reasonably requested

by the Employer’s Representative.

(c) the Employer’s and Contractor’s representatives shall

consult each other to ensure that the Contractor’s obligation

towards local manpower employment is met during the

works execution.


50

(d) At the time of works completion, the Contractor shall

submit a certified audit report to the Employer to

substantiate the actual percentage of local manpower

employed throughout the execution of the works.

(e) The preference security shall be forfeited by the Employer in

case of failure on the part of the Contractor to employ at least 80 %

of the local manpower in the execution of the works.

Sub-Clause 4.3

Contractor’s

Representative


“If the Engineer determines that the Contractor’s Representative or

any of these persons are not fluent in the said language, the

Contractor shall make competent interpreters available during all

working hours in a number deemed sufficient by the Engineer.”

Sub-Clause 4.8

Safety Procedures


“The Contractor shall notify the Engineer and Employer within 48

hours or as soon as reasonably possible after the occurrence of any

accident which has resulted in damage or loss of property,

disability or loss of human life, or which has or which could

reasonably be foreseen to have a material impact on the

environment and shall submit to the Engineer and Employer no

later than 28 days after the occurrence of such an event, a summary

report thereof.”

Sub-Clause 4.18

Protection of the

Environment


“The Contractor shall be responsible for ensuring that all

Subcontractor’s and Contractor’s Personnel understand and operate

in accordance with the principles and requirements of the

environmental and social impacts provisions of this Sub-Clause.

“The Contractor’s program shall demonstrate clearly the

procedures and methods of working that the Contractor and its

Subcontractors will adopt to comply with the environmental and

social impacts requirements of this Sub-Clause.

“The Contractor shall ensure the adequate disposal of construction

and excavation wastes.

“The Contractor shall restore the Site to original conditions or to a

state as set out in the Employer’s Requirements after the

completion of the Works.”


51

Sub-Clause 4.21

Progress Reports


“Within 7 days of the submission by the Contractor of each

monthly progress report, the Engineer and the Employer shall meet

with the Contractor to discuss the progress of the Works.”

“ The contractor shall also submit progress of works reports

including employment of labour and equipment on site, at each site

meetings”

5. Design

Sub-Clause 5.4

Technical Standards

and Regulations

Add the following sentence to the end of the Sub-Clause 5.4:

"In respect of technical specifications and standards, any

national or international standards which promise to confer

equal or better quality than the standards specified will also be

acceptable."

6. Staff and Labor

Sub-Clause 6.8

Contractor’s

Superintendence


“If the Engineer determines that the Contractor’s Personnel

providing superintendence have inadequate knowledge of such

language, the Contractor shall make competent interpreters

available during all working hours in a number deemed

sufficient by the Engineer.”

Sub-Clause 6.12

Employment Records

of Workers

Add the following Sub-Clause 6.12:

“The Contractor shall keep complete and accurate records of

the employment of labor at the Site. The records shall include

the names, ages, genders, I.D nr., hours worked and wages

paid to all workers. These records shall be summarized on a

monthly basis and submitted to the Engineer, and these records

shall be available for inspection by auditors during normal

working hours. These records shall be included in the details

to be submitted by the Contractor under Sub-Clause 6.10

[Records of Contractor’s Personnel and Equipment].”


52

7. Plant, Materials and Workmanship

Sub-Clause 7.9

Restriction on

Eligibility

Add the following sub-clause 7.9

(a) Any materials, equipment, services or design services

which will be incorporated in or required for the Contract, as

well as the Contractor’s Equipment and other supplies, shall

have their origin in eligible source countries.

(b) For the purpose of this clause, "services" means the

works and all project-related services including design

services.

(c) For the purposes of this clause, "origin" means the

place where the materials and equipment were mined, grown,

produced, or manufactured, or from which the services are

provided.

(d) The origin of Goods and Services is distinct from the

nationality of the Supplier."

8. Commencement, Delays and Suspension

Sub-Clause 8.4

Extension of time for

completion

Delete paragraph ‘( c ) and replace with,

( c ) exceptionally adverse climatic conditions, defined as

any one of the following events

Minimum of 100mm rainfall recorded in one day at the

nearest rain station,

An official declaration of “Torrential rain” by the

Meteorological Department of Mauritius, and

Cyclone warning class III or Class IV


53

13. Variations and Adjustments

Sub-Clause 13.1

Right to Vary

Amend Sub-Clause 13.1 by deleting the word “or” at the end

of clause (ii) in the second paragraph and by inserting the

following at the end of the first sentence of the second

paragraph:

“or (iv) such Variation triggers a substantial change in the

sequence or progress of the Works.”

Sub-Clause 13.7

Adjustments for

Changes in Legislation


“Notwithstanding the foregoing, the Contractor shall not be

entitled to such an extension of time if the same shall already

have been taken into account in determining an extension and

such Cost shall not be separately paid if the same shall already

have been taken into account in the indexing of any inputs to

the table of adjustment data in accordance with the provisions

of Sub-Clause 13.8 [Adjustments for Changes in Cost].”

14. Contract Price and Payment

Sub-Clause 14.1

The Contract Price

Amend Sub-para. (b) of Sub-Clause 14.1 by deleting the

phrase “except as stated in Sub-Clause 13.7 [Adjustments for

Changes in Legislation]”.

[If payment for any part of the Works is to be made on the

basis of measurement, that part of the Works must be defined

in the Contract and the following wording added.]


“The Engineer shall agree or determine the value of those parts

of the Works which are to be measured, in accordance with

Sub-Clause 3.5 [Determinations]. Measurement shall be made

of the net actual quantities of those parts.

“Whenever the Engineer requires any part of the Works to be

measured, reasonable notice shall be given to the Contractor’s

Representative, who shall:

promptly either attend or send another qualified representative

to assist the Engineer in making the measurement, and


54

supply any particulars requested by the Engineer.

“If the Contractor fails to attend or send a representative, the

measurement made by (or on behalf of) the Engineer shall be

accepted as accurate.

“Except as otherwise stated in the Contract, wherever any

Permanent Works are to be measured by records, they shall be

prepared by the Engineer. The Contractor shall, as and when

requested, attend to examine and agree the records with the

Engineer, and shall sign the same when agreed. If the

Contractor does not attend to examine and agree these records,

they shall be accepted as accurate.

“If the Contractor examines and disagrees with the records,

and/or does not sign them as agreed, then the Contractor shall

notify the Engineer of the respects in which the records are

asserted to be inaccurate. After receiving this notice, the

Engineer shall review the records and either confirm or vary

them. If the Contractor does not so notify the Engineer within

14 days after being requested to examine the records, they shall

be accepted as accurate.”

Sub-Clause 14.2

Advance Payment

Amend Sub-Clause 14.2 by replacing the fifth paragraph with

the following:

“Unless stated otherwise in the Appendix to Bid, the advance

payment shall be repaid through percentage deductions from

the interim payments certified by the Engineer in accordance

with Sub-Clause 14.6 [Issue of Interim Payment Certificates],

as follows:

deductions shall commence in the next Interim Payment

Certificate following that in which the total of all interim

payments (excluding the advance payment and deductions and

repayments of retention) certified to the Contractor has reached

the percentage of the Accepted Contract Amount stipulated in

the Appendix to Bid less Provisional & Contingency Sums;

and

deductions shall be made at the amortization rate stated in the

Appendix to Bid of the amount of each Interim Payment

Certificate (excluding the advance payment and deductions for

its repayments as well as deductions for retention money) in


55

the currencies and proportions of the advance payment until

such time as the advance payment has been repaid; always

provided that the advance payment shall be completely repaid

prior to the time when the percentage of the Accepted Contract

Amount less Provisional & Contingency Sums stipulated in the

Appendix to Bid has been certified for payment.”

Amend Sub-Clause 14.2 by inserting the following after

“become due” in the final sentence:

“and in the case of termination under Clause 15 [Termination

by Employer] or Sub-Clause 19.6 [Optional Termination,

Payment and Release], ”


56

Sub-Clause 14.4

Interim valuations

Replace existing sub-clause 14.4 ‘Schedule of payment’ for the

following sub-clause

"Prior to commencing construction of the Permanent

Works, the contractor shall submit a comprehensive

detailed breakdown of the Contract sum into sub-elements

and components together with such supporting

information and calculations as the Employer’s

representative may reasonably require. The detailed

breakdown shall be subject to the approval of the

Employer’s representative who may reapportion the

individual prices in the breakdown without changing the

contract price. The approved prices in the said breakdown

shall be used solely for the preparation of interim

valuations and not for computing variations or

determining the final contract price. The contractor’s

interim statements shall be in the same format as the

breakdown and shall be accompanied by the contractor’s

signed statement certifying that the part of the works

constructed to date complies with the contract.”

Sub-Clause 14.7

Payment

Amend Sub-Clause 14.7 by replacing the first line with the

following:

“The Employer shall pay or cause to be paid to the

Contractor:”

Sub-Clause 14.8

Delayed Payment

Amend Sub-Clause 14.8 by replacing the second paragraph

with the following:

“These financing charges shall be calculated at the annual rates

of interest and shall be paid in the currencies indicated in the

Appendix to Bid.”

Sub-Clause 14.11

Application for Final

Payment Certificate

Amend Sub-Clause 14.11 by inserting the following in the first

sentence of the second paragraph after “may reasonably

require”:

“within 28 days from request of the Engineer”

15. Termination by Employer

Sub-Clause 15.6

Corrupt or Fraudulent



57

Practices It is the policy of the Government of the Republic of Mauritius

to require Public Bodies, as well as bidders, suppliers, and

contractors and their agents (whether declared or not),

personnel, subcontractors, sub-consultants, service providers

and suppliers, observe the highest standard of ethics during the

procurement and execution of contracts. 6 In pursuance of this

policy, the Government of the Republic of Mauritius:

(d) defines, for the purposes of this provision, the terms

set forth below as follows:

(i) “corrupt practice” is the offering, giving,

receiving or soliciting, directly or indirectly, of

anything of value to influence improperly the

actions of another party7;

(ii) “fraudulent practice” is any act or omission,

including a misrepresentation, that knowingly

or recklessly misleads, or attempts to mislead, a

party to obtain a financial or other benefit or to

avoid an obligation; 8

(iii) “collusive practice” is an arrangement between

two or more parties9 designed to achieve an

improper purpose, including to influence

improperly the actions of another party;

(iv) “coercive practice” is impairing or harming, or

threatening to impair or harm, directly or

indirectly, any party10

or the property of the

party to influence improperly the actions of a

party;

(v) “obstructive practice” is

(aa) deliberately destroying, falsifying, altering

or concealing of evidence material to the

6 In this context, any action taken by a bidder, supplier, contractor, or any of its personnel, agents, sub-consultants, sub-contractors, service providers, suppliers and/or their employees to influence the procurement process or contract execution for undue advantage is improper.

7 “Another party” refers to a public official acting in relation to the procurement process or contract execution. In this context, “public official” includes employer’s staff and employees of other organizations taking or reviewing procurement decisions.

8 “Party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process or contract execution; and the “act or omission” is intended to influence the procurement process or contract execution.

9 “Parties” refers to participants in the procurement process (including public officials) attempting to establish bid prices at artificial, noncompetitive levels.

10 “Party” refers to a participant in the procurement process or contract execution.


58

investigation or making false statements to

investigators in order to materially impede

the Employer’s investigation into

allegations of a corrupt, fraudulent,

coercive or collusive practice; and/or

threatening, harassing or intimidating any

party to prevent it from disclosing its

knowledge of matters relevant to the

investigation or from pursuing the

investigation, or

(bb) acts intended to materially impede the

exercise of the employer’s inspection and

audit rights provided for under sub-clause

4.1 Part II of the contract.

(e) will reject a proposal for award if it determines that

the Bidder recommended for award has, directly or

through an agent, engaged in corrupt, fraudulent,

collusive, coercive or obstructive practices in

competing for the contract in question; and

(f) will sanction a firm or an individual, at any time, in

accordance with prevailing legislations, including by

publicly declaring such firm or individual ineligible,

for a stated period of time: (i) to be awarded a public

contract; and (ii) to be a nominatedb sub-contractor,

consultant, manufacturer or supplier, or service

provider of an otherwise eligible firm being awarded

a public contract.

(g) The Contractor shall take steps to ensure that no person

acting for it or on its behalf will engage in any type of fraud and

corruption during the contract execution.

Transgression of the above is a serious offence and

appropriate actions will be taken against such contractor.

b A nominated sub-contractor, consultant, manufacturer or supplier, or service provider

(different names are used depending on the particular bidding document) is one which either has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that are accounted for in the evaluation of the bidder’s pre-qualification application or the bid; or (ii) appointed by the Employer.


59

16. Suspension and Termination by Contractor

Sub-Clause 16.2

Termination by

Contractor

Amend Sub-para. (d) of Sub-Clause 16.2 by adding the

following at the end:

“in such manner as to materially and adversely affect the

economic balance of the Contract and/or the ability of the

Contractor to perform the Contract,”

Amend Sub-para. (f) of Sub-Clause 16.2 by deleting the word

“or” at the end.

Amend Sub-para, (g) of Sub-Clause 16.2 by replacing the

period at the end with “; or”.

17. Risk and Responsibility

Sub-Clause 17.3

Employer’s Risks

Amend Sub-Clause 17.3 by replacing the first line with the

following:

“The Employer’s risks, insofar as they directly affect the

design and execution of the Works,”

Sub-Clause 17.6

Limitation of Liability

Amend Sub-Clause 17.6 by replacing the first paragraph with

the following:

“Neither Party shall be liable to the other Party for loss of use

of any Works, loss of profit, loss of any contract or for any

indirect or consequential loss or damage which may be

suffered by the other Party in connection with the Contract,

other than as specifically provided in Sub-Clause 8.7 [Delay

Damages]; Sub-Clause 11.2 [Cost of Remedying Defects];

Sub-Clause 15.4 [Payment after Termination]; Sub-Clause

16.4 [Payment on Termination]; Sub-Clause 17.1

[Indemnities]; Sub-Clause 17.4 (b) [Consequences of

Employer’s Risks] and Sub-Clause 17.5 [Intellectual and

Industrial Property Rights].”

18. Insurance


60

Sub-Clause 18.5

Insurance for Design


“The Contractor shall effect professional indemnity insurance

which shall cover the risk of professional negligence in the

design of the Works. This insurance shall be for a limit of not

less than the amount stated in the Appendix to Bid, with no

limit on the number of occurrences. The Contractor shall

maintain the professional indemnity insurance in full force and

effect until 5 years after the Time for Completion. The

Contractor undertakes to notify the Employer promptly of any

difficulty in extending, renewing or reinstating this insurance.”

19. Force Majeure

Sub-Clause 19.4

Consequences of Force

Majeure

Amend Sub-Clause 19.4 by inserting the following at the end

of Subpara. (b):

“, including the costs of rectifying or replacing the Works

and/or Goods damaged or destroyed by Force Majeure, to the

extent they are not indemnified through the insurance policy

referred to in Sub-Clause 18.2 [Insurance for Works and

Contractor’s Equipment].”

20. Claims, Disputes and Arbitration

Sub-Clause 20.2

Settlement of disputes

Delete sub-clauses 20.2, 20.3, 20.4, 20.5 and 20.6 and replace

by the following new sub-clause 20.2

“In case a dispute of any kind arises between the Employer

and the Contractor in connection with, or arising out of, the

contract or the execution of works or after completion of

works and whether before or after repudiation or other

termination of Contract, including any dispute as to any

opinion, instruction, determination, certificate or valuation

of the Employer’s Representative, the matter in dispute

shall, in the first place, be referred in writing to the

employer’s representative, with a copy to the other party.

The Employer and the Contractor shall make every effort to

resolve the dispute amicably by direct informal negotiation.

If, after twenty-eight (28) days, the parties have failed to

resolve their dispute or difference by such mutual

consultation, then either the Public Body or the Contractor

may give notice to the other party of its intention to refer


61

the matter to:

“ the competent courts of Mauritius”

Section 4. Employer’s Requirements _________________________________________________________________________________________________

62

Section 4. Employer’s Requirements


63

Section 4. Employer’s Requirements Employer’s Requirements

1. The Ministry of Health & Quality of Life intends to set up a Neonatal Intensive

Care Unit at the Victoria Hospital, Candos.

The Neonatal Intensive Care Unit is to be housed in two existing stone buildings within

the Victoria Hospital Compound, formerly used as labour ward with require

refurbishment to accommodate all the requirement listed in the paragraph 2- Schedule of

accommodation below.

The survey drawing of the existing building is at page 148 and 149.

2. Schedule of Accommodation:-

2.1 The Neonatal Intensive Care Unit shall comprise of the nursery department and NICU

department as per the following indicative area schedule: –

(a) REQUIREMENT FOR THE NURSERY DEPARTMENT

S/No. REQUIREMENTS M2

1. Incubator room 40

2. Treatment room 4

3. Nurse station 6

4. Kitchen 8

5. Breast feeding 12

6. Nurse lounge 12

7. Nurse room labour ward 9

8. Store 4.5

9. Nurse toilet 5.5

10. Nurse lounge 12

11. Treatment room for labour ward 4.5

12. Kitchen for labour ward 10

Sub Total –(a) 127.5

(b) REQUIREMENT FOR THE NICU DEPARTMENT

S/No. REQUIREMENTS M2

1. Treatment room 5

2. Intensive care unit 65

3. Nurse station 8

4. Recovery room 9

5. Meeting room 13

6. Public toilet 3

7. Waiting room 9

8. Consultation room 9

9. Doctors room 11


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10. Nurse lounge 12

11. Store 5

12. Doctors toilet 5

13. Nurse toilet 5

14. Kitchen 11

15 Pharmacy 11

16 Electrical room 7

17 Suction pump room 9

18 Generator room 8

19 Gas room 7.5

20 Transit bin room 5

Sub total (b) 217.5

Total 345.0

2.2. Equipment

The Equipment to be installed in NICU is indicated in the annexed list. These

equipment would be supplied by the Employer.

The Contractor and his Consultant shall take same into consideration and Make

provision for the power supply for these equipment.

The consulting Architect shall ensure a fully functional space and floor area at all times

Appropriate signage inside and outside buildings shall be provided.

2.3 Design Guide Lines:-

(i) All internal partition to be jointless lightweight, sound proof walls

(ii)Any proposed extension shall be in reinforced concrete structure. All concrete slabs to

receive double layer water proofing treatment as per British standards and specifications.

(v)The building shall be serviced by water tanks/pumps, rainwater harvesting and disposal,

garbage disposal, firefighting and landscaping.

(vi) Building and all other exposed components to be designed to resist cyclonic winds of

280KM/H.

(vii)The bidder shall liaise for necessary information from CEB/CWA/MT/Forestry and

shall submit proposal in compliance with the requirements of the various regulatory

authorities namely Ministry of Housing and Lands, Fire Services, Ministry of Health,

Wastewater Management Authority, Traffic Management Unit of the Ministry of Public


65

Infrastructure and Land transport, Ministry of Environment, CEB, CWA and Forestry etc.

In case of award the successful Bidder shall liaise with all these authorities for necessary

clearances and permits required for execution of the project and submit the said

clearances and approved preliminary drawings for building plan committee approval.

(viii) The Proposed Neonatal Intensive Care Unit (NICU) is to be appropriately

connected to the existing hospital with necessary ramps for disabled and

stairs/steps. To incorporate existing covered passage into the design of the NICU and to

connect thereto. Services, drains, access and structures are to be designed for a proper

integration and functionality independently.

(ix) There must be separate and dedicated meters for CEB power supply, CWA water

supply and MT etc. Provision must also be made for ground water tank and pump

connected to the CWA supply line. The scope of works shall also include all associated

works for building and civil, etc for connection to CWA, CEB, WWMA, Mauritius

telecom. If there are no sewer lines the works must include new septic tank and

absorption pit, retention tank (if required) or appropriate waste water disposal system.

Provision shall be made for 2 telephone lines.

(xi)The scope also comprise provision of a generator and its enclosure room with all

amenities including sound insulation and a transformer room (if required) at a discreet

location and necessary modifications to existing transformer room according to CEB

requirements.

(xii) The contractor shall make all necessary applications, on behalf of the employer and

effect payment, for timely provision of all utilities i.e. electricity, water and telephone. A

provisional sum is included in the contract sum for disbursement in part or in full as per

contractor`s substantiations for offsite services only.

(xiii) The bidder shall ensure that all costs associated with compliance to all client`s

requirements and for provision of a fully functional facility have been considered during

the calculation of the bid Amount.

Finishes :-( minimum)

a) Floor finish to the NICU hall shall be appropriate antiskid heavy duty flooring

according to ASTM Standard for the purpose (American Society for Testing and

Materials)

b) Floor finish to other remaining areas shall be 450x450x8mm thick tiles

(specification of ceramic tiles to be appropriate for each area). Toilet internal

walls shall receive glazed tiles to EN 177 up to door heights

c) The building shall be naturally ventilated (wind speed to be between 0.5 m/s and

1 m/s)

d) Ceiling colour shall be white or off white.

e) Wall colour shall be medium green.


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f) Provide proper anti vandal equipments, and vandal proof sanitary fittings.

g) All openings to be provided with burglar proofing and collapsible burglar

proofing to doors.

h) The building shall be easily accessible to disabled persons.

i) Internal & external block walls surface to receive cement render finish with

washable emulsion paint for internal walls and weather resistant, water repellent

anti-fungus paint for external walls.

j) Generator room to be appropriately located so to keep away all noise and

vibrations emitted.

k) Toilets shall be discreetly positioned.

2.4 Additional design consideration

1. Family Entry and Reception Area

The NICU shall have a clearly identified entrance and reception area for families.

Families shall have immediate and direct contact with staff when they arrive at

this entrance and reception area.

2. Safety/Infant Security

The NICU shall be designed as part of an overall security program to protect the

physical safety of infants, families and staff in the NICU. The NICU shall be

designed to minimize the risk of infant abduction.

3. Airborne Infection Isolation Room(s)

An airborne infection isolation room shall be available for NICU infants, and

shall provide a minimum of 14 square meters or clear floor space, excluding the

entry work area. A hands-free hand washing station for hand hygiene and areas

for gowning and storage of clean and soiled materials shall be provided near the

entrance to the room. Ventilation systems for isolation rooms shall engineered to

have negative air pressure with air 100% exhausted to the outside, and shall meet

acoustic standards for infant rooms (Standard 27). Airborne infection isolation

room perimeter walls, ceilings and floors, including penetrations, shall be sealed

tightly so that air does not infiltrate the environment from the outside or from

other airspaces.

Airborne infection isolation rooms shall have self-closing devices on all room exit

doors. An emergency communication system and remote patient monitoring

capability shall be provided within the airbone infection isolation room. Airbone

infection isolation rooms shall have observation windows with internal blinds or

switchable privacy (opaquing) glass for privacy. Placement of windows and other

structural items shall allow for ease of operation and cleaning. Airbone infection

isolation rooms shall have a permanently installed visual mechanism to constantly

monitor the pressure status of the room when occupied by a patient with an


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airborne infectious disease. The mechanism shall continuously monitor the

direction of the airflow.

4. Electrical, Gas Supply and Mechanical Needs

Mechanical requirements at each infant bed, such as electrical and gas outlets,

shall be organized to ensure safety, easy access and maintenance.

There shall be a minimum of 14 simultaneously accessible electrical outlets. The

minimum number of simultaneously accessible gas outlets is:

Compressed air: 15 Outlets

Oxygen: 30 Outlets, and

Vaccum: 30 Outlets

There shall be a mixture of emergency and normal power for all electrical outlets

per current Fire Protection recommendations.

5. Ambient Temperature and Ventilation

The NICU shall be designed to provide an air temperature of 22-26° and a relative

humidity of 30-60% while avoiding condensation on wall and window surfaces.

A minimum of six air changes per hour is required, with a minimum of two

changes being outside air.

The ventilation pattern shall inhibit particulate matter from moving freely in the

space, and intake and exhaust vents shall be situated to minimize drafts on or near

the infant beds. Ventilation air delivered to the NICU shall be filtered with at

least the efficiency specified in the FGI Guidelines. Filters shall be located

outside the infant care area so they can be changed easily and safety. Fresh air

intake shall be located at least 7.6 meters from exhaust outlets of ventilating

systems, combustion equipment stacks, medical/surgical vacuum systems,

plumbing vents, or areas that may collect vehicular exhausts or other noxious

fumes. Prevailing winds or proximity to other structures may require greater

clearance.

6. Hand washing

Every infant bed, whether in a single or multiple-bedroom, shall be within 6

meters of a hands-free handwashing station. Handwashing stations shall be no

closer than 0.9 meter from an infant bed, clean supply storage, or

counter/worksurface unless a splashguard is provided. Handwashing sinks shall

be large enough to control splashing and designed to avoid standing or retained

water. Minimum dimensions for a handwashing sink are 61 cm x 41 cm x 25 cm

from the bottom of the sink to the top of its rim. Space for pictorial handwashing

instructions shall be provided above all sinks. There shall be no aerator on the

faucet. Walls adjacent to handwashing sinks shall be constructed of non-porous

material. Space shall also be provided for soap and towel dispensers and for

appropriate trash receptacles. Tower dispensers shall operate so that only the


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towel itself need be touched in the process of dispensing and constructed in such a

fashion as to control noise. Separate receptacles for biohazardous and non-

biohazardous waste shall be available.

7. Staff Support Space

Space shall be provided within the NICU to meet the professional, personal and

administrative needs of the staff. Rooms shall be sized and located to provide

privacy and to satisfy their intended function. Locker, lounge, private toilet

facilities and on-call rooms are required at a minimum.

8. Support Space for Ancillary Services

Distinct support space shall be provided for all clinical services that are routinely

performed in the NICU.

Space for preparation and storage of formula and additives to human milk and

formula shall be provided within the unit or other location that is away from the

bedside.

A separate area in the food services area or in the patient unit shall be designated

for infant feeding preparation. Hospital food preparation design guidelines shall

be followed.

To minimize contamination, the ventilation system should have a minimum

filtration of 90% or have a forced air filtration system.

Provisions shall be included for human milk storage. Human milk may be stored

in a designated space in the infant feeding preparation room, and in designated

spaces on the patient unit.

9. Administrative Space

Administrative space shall be provided in the NICU for activities directly related

to infant care, family support, or other activities routinely performed within the

NICU.

10. Family Support Space

Space shall be provided in or immediately adjacent to the NICU for the following

functions: family lounge area, lockable storage, telephone(s) and toilet facilities.

Separate, dedicated rooms shall also be provided for lactation support and

consultation in or immediately adjacent to the NICU.

11. Ceiling Finishes


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Ceilings shall be easily cleanable and constructed in a manner to prohibit the

passage of particles from the cavity above the ceiling plane into the clinical

environment.

The ceiling construction in infant rooms and adult sleep areas and the spaces

opening onto them shall not be friable and shall a noise reduction coefficient

(NRC) of at least 0.90 for 80% of the entire surface area or an average NRC of

0.85 for the whole ceiling including solid and acoustically absorptive surfaces.

To ensure protection from noise intrusion, ceilings in infant rooms and adult sleep

areas shall be specified with a ceiling articulation class (CAC)-29.

Finishes shall be free of substances known to be teratogenic, mutagenic,

carcinogenic, or otherwise harmful to human health.

12. Pest and vermin control

(i) Anti-termite treatment during substructure stage not limited to all foundations and

service trenches and pits and floors and all as per specialist recommendations.

(ii) Bird control measures such as anti-bird netting.

13. SERVICES– M&E – Electrical, Mechanical, Fire fighting, Fire Alarm, related

security systems, Telephone installation: provision for telephone lines, water

supply. Rain water disposal from building and throughout the siteGarbage and

sewage disposal Landscaping/Leveling, tarmac, pavement, parking blocks, access

and driveway and gates with heavy duty locking device

14. AESTHETICS

The Building(s) shall be designed to have the best aesthetic appearance.

The structure shall be in harmony with the surrounding features, existing infrastructures

and environment.

15. ECO-FRIENDLY DESIGN

The Building and site works are to be designed taking into account sustainability and

green building design principles.

16. EASE OF MAINTENANCE

Proposals to take into consideration the aspect of normal maintenance as well as cost of

maintenance.

1. Low maintenance or maintenance free materials to be proposed.

2. Ease and means to maintain internal and external fittings and fixtures to be considered.


70

Format of Bidder’s Proposal: -

The bidder shall submit appropriate drawings and reports to explain his scheme. Though

working drawings are not expected at this stage, the scheme shall be detailed enough to

enable the pricing to be realistic.

The following shall be the schedule of the proposal, (Note: All drawings are to be

prepared in metric scale, in black and white and drawn on A0/A1 size paper.)

Site and Location Plan – Scale 1:250, showing proposed finish levels of the

building, drainage, external ground levels, sewerage disposal system, rain water

disposal system, water supply reticulation, landscaping and setbacks etc.

The following to a scale of 1:100

Floor plans

Roof plan

Sections (min 2)

Elevations (All sides)

A minimum of 2 perspective views of the proposal.

Proposal to also include the following:

A schedule of finishes

Schedule of sanitary wares & fittings.

Schedule of openings

Technical literature and details for false ceilings, insulation materials, all flooring

materials, sanitary wares and fittings, anti-termite treatment.

Structural and Civil Engineering drawings showing the general design proposal

layouts plan, sections, site drainage.

Mechanical and Electrical drawings showing the general design proposal

A concise report of not more that 10-15 (A-4) pages explaining the general

concept as regards the methodology of the construction, architectural, structural &

civil and mechanical & electrical design proposals.

Detailed schedule of areas and the specifications proposed by the bidder vis-a-vis

the requirements mentioned in the Architectural Brief, must be submitted in a

tabular form

Any other typical details, which the bidder may consider as an important feature

of his proposal to an appropriate scale.

Contract Sum Analysis as per format enclosed in Section 8 shall be modified and

elaborated, as necessary, based on the design.

Proposed programme of works, sequence and methods to be applied for the

execution of all works.


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Detailed Working Drawings:-

Within a maximum of 3 weeks from the date of award, the successful bidder shall

submit to the Employer’s representative for his approval as to the suitability and

adequacy of the permanent works designed by the Contractor, Eight (8) hard copies and

one soft copy of the below mentioned documents incorporating all the recommendations

of the Building Plans Committee are to be submitted:-

(a) Full design with calculations certified by the Contractor’s Engineer

(b) Complete Architectural, M & E and Building as well as Civil Engineering

drawings with layout, sections, reinforcement drawings, including connection

details scale to be as follows:

(i) General site plans – 1:100

(ii) Plans of the Buildings – 1:50

(iii) Site works/drainage, Sections, Elevations, Details of all components

(iv) Detail of joints and beam sections – 1:20

(v) Boundary wall and fencing drawing and details

(vi) Retaining structures drawings and details

(vii) Sewage disposal drawings and details

(c) Specifications of methods

(d) Specifications of architectural and engineering materials

The Contractor shall forward his submission which shall be complete in all aspects and in

sufficient details to enable the Employer and his representatives to fully understand and

evaluate the Contractor’s Design.

If in the opinion of the Employer, the Contractor’s submission does not meet the

requirements of the contract or that of the statutory body, the Employer will notify the

Contractor who shall make appropriate amendments and shall forward Eight (8) copies

of amended calculations, drawings and specifications. The procedure described above

shall apply to all re-submissions.

Construction works shall not start until the Employer has approved the relevant drawings

and once approval has been given, no alternations shall be made to the drawings without

further approval of the Employer. However, even after the Employer’s approval, the

responsibility and liability of all design and subsequent drawings wholly rests on the

contractor and his consultants. As such, during construction stage, additions and

modifications to the design may need to be carried out at no additional cost to the

employer, to be in line with Employer’s requirements, bid proposals, international norms

and good building practice and regulations.

Supervision:-

The Contractor shall ensure that the works are regularly supervised by the consultancy

team Architect, Engineer, M/E Engineer as per T.O.R described in Section 5 and shall


72

submit evidence thereof to the Employer’s Representative during construction and

maintenance period.

A minimum mandatory amount of Fees for supervision and maintenance period shall be

included at Item E of the format of Main summary of Section 8- schedules.

This sum shall be disbursed subject to satisfactory performance of the supervision team.

Special conditions for contractor to comply with and allow in his bid price

1. Contractor is to restrict himself to site allocated to him and shall take all necessary

precautions to keep these areas in tidy conditions, free from dust and minimum

noise during the demolition works and appropriately secure and hoard the site and

provide dust proof screens.

2. Contractor to allow for the protection of existing structures and for providing

special care so as not to interfere unnecessarily with or so as to accommodate any

services installations that may be met with and including for health, safety and

security requirements for the users, third parties in adjoining properties and roads

at all times in accordance with laws and regulations.

3. Contractor to allow for displacement of existing structures and for deviation of

existing services underground or above that run on site and that interfere with the

works.

4. Contractor is informed that the works shall be executed while the hospital will be

operational. Particular precautions shall be taken with respect to the safety and

security of the occupants/staffs/patiemts within the entire hospital premises.

5. Contractor shall make provision to execute noisy works in consultation with

hospital management.

6. Where site access would be through hospital premises, loading and unloading of

building materials, carting away of debris, movement of vehicles (lorries, etc) are

not to be effected during visiting hours. The common access road to the hospital

must not be obstructed and must be free at all times of all vehicles, materials,

debris, so as not to cause any inconvenience to the hospital.

7. Usual rainy climate shall also be taken into consideration during the planning of

construction activities.


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Evaluation Criteria

Evaluation will be carried out in the first instance, based on the technical aspects solely.

Criteria for technical evaluation shall be as follows:

A FUNCTIONAL ASPECT 25 marks

B AESTHETICS 5 marks

C STRUCTURAL PROPOSAL 15 marks

D

MECHANICAL/ELECTRICAL PROPOSAL 15 marks

E

PROPOSAL FOR ENERGY EFFICIENT & 10 marks

ECO-FRIENDLY DESIGN

F

METHODOLOGY AND WORKPLAN 10 marks

G

PROFILE OF CONSULTANTS 20 marks

TOTAL 100 marks

Financial evaluation of only those Bidders, scoring more than 50% marks in each sub

category of the evaluation criteria (listed A to F above) and 75% overall shall be

considered as responsive for further evaluation.

After application of Margin of Preference, the adjusted price (only for comparison

purposes) quoted by each responsive bidder will be awarded marks on a percentage basis

with the lowest adjusted price scoring the maximum marks.

The technical and financial marks of each responsive bidder will be lumped in the ratio:

75% for technical and 25% for financial

The bid having scored the maximum aggregate marks on technical and financial

evaluation will be the best evaluated and will be awarded the contract.

Section 5. Specifications and Performance specifications 74 _____________________________________________________________________________________________

74

Section 5. Specifications and Performance specifications


75

Section 5: Specifications and Performance Specifications

General Scope and Conditions

The Ministry of Health & Quality of Life (hereafter called the Employer) proposes to

set up a Neonatal Intensive Care Unit satisfying all norms and standards together with

associated services and site works as more fully described in Section 4 of the Bid

Document, and is inviting proposals on a design and build (turnkey) basis.

Each Contractor/bidder shall seek the services of Consultants namely Architect,

civil/structural Engineer, Mechanical/Electrical Engineer, or other related technical input.

NOTE: The Consultants enlisted for the project SHALL absolutely meet the

minimum qualifying Criteria indicated at paragraph 1.2.1 to 1.2.5. below. Proposals

not meeting the above criteria shall be considered non-responsive and shall be

rejected.

1.1 Scope of works:

The scope of works of the proposed Neonatal Intensive Care Unit shall comprise of the

following:

(a) Planning, Design and detailing of the project

(b) Its construction, site development, supervision and coordination

(c) Commissioning and handing over of the project including all services, facilities

and amenities.

(d) Maintenance during the defects liability/defects notification period.

(e) The project shall be completed in strict compliance with the following:

(i) All requirements of the Employer as mentioned in the Bid

Document

(ii) Architectural, Structural and Services Drawings, design calculations

and specification submitted by the successful bidder and duly

approved by the Employer.

(iv) As per instructions and guidelines given in the Bid Documents.

1.2 General Conditions

1.2.1 The bidder shall seek the services of consultants (namely Architect,

Civil/Structural Engineer, Mechanical/Electrical Engineer, Fire Safety & Security.

In case of association/partnership/joint venture a letter of undertaking shall be

submitted with the proposal. The bid must be submitted in the name of the Joint

venture/association/partnership.

1.2.2 The word of the Architect shall mean an Architect registered with the

Professional Architects Council and having at least 10 years post registration

experience.

1.2.3 The word Structural/Civil Engineer shall mean a civil engineer registered with

the Council of Professional Engineers (Mauritius) with a minimum of 10 Year’s

post-registration experience.


76

1.2.4 The word Mechanical/Electrical Engineer shall mean Mechanical & Electrical

Engineering firm with at least 5 years existence and having an Electrical

Engineer and a Mechanical Engineer each of them registered with the Council of

Professional Engineers (Mauritius) with a minimum of 10 years post-registration

experience and having carried out the design and supervision of at least one

project of similar nature and complexity.

1.2.5 ................................................................................................................... Quantity Surveyor: The Quantity Surveyor shall have at least five years

experience post professional membership of the Royal Institution of Chartered

Surveyors (MRICS) or equivalent as approved by the Professional Quantity

Surveyors Council. The Quantity Surveyor shall have experience in at least 2

projects of similar nature during the last 3 years.

1.2.6 Changes, alterations, modifications or deviations in the approved drawings,

specifications, details etc. are not allowed, at any stage, without written

approval of the Employer.

1.2.7 The project will be implemented and coordinated by the Ministry of Health &

Quality of Life who may act on its own or through any authorized agent who

will chair fortnightly site meetings. Contractor to ensure that all consultants

who prepared the bid submission shall avail themselves during the Post-

Contract period as directed by the employer or his agent

1.2.8 Standard specification

For convenience, and in order to establish the necessary standards of quality,

reference has to be made to specifications issued by national or other widely

recognized bodies.

Such specification shall be referred to as “Standard Specification” and shall be the

latest editions of such standard specification and amendments as may have been

issued prior to the same date.

In referring to Standard Specifications, the following abbreviations are used;

ASTM American Society for Testing and materials

BS British Standards

ISO International Organization for Standardization

EN European Norms

If the contractor proposes to use a Standard Specification other than that specified,

three copies of the proposed Standard Specification in English shall be submitted

to the Employer /Architect/ Engineer not less than 28 days before approval of the

Standard Specification is required.

Copies in English language, of all standards used in connection with the works

shall be supplied to the Employer/Architect/Engineer.

1.3 Contractor’s Superintendence


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With reference to the Clause 4.3 of the General conditions of Contract, the

Contractor’s representative who shall have full authority in respect of the works and

at least one of the technical assistant shall be able to speak English fluently and

reasonable proportion of foremen shall have a working knowledge of English

Language.

Correspondence between Contractor or Contractor’s Representative and the

Consultants and Employer or Employer’s representative shall be in English.

1.4. Materials for the Works All materials supplied by the Contractor shall comply with the appropriate Standards

Specification unless otherwise required.

A copy of the standard specification is available at the MPI Architect section for

reference.

The Contractor shall, before placing any order for materials, manufactured articles or

Machinery for incorporation in the works, submit for approval of the Employer the

source, the specifications, technical sheets and catalogues.

No materials, manufactured articles or machinery shall be ordered or obtained which

has not been previously approved. All material shall be delivered to the site in

sufficient period of time before they are required for use in the works to enable the

Employer to take such samples as he may wish for testing and approval. Any

materials condemned as unsuitable for the works shall be removed from site at the

Contractor’s expense.

The Contractor may propose alternative materials to those specified, provide that they

are of equivalent quality and subject to the Employer’s approval.

Tiles - All tiles shall be of appropriate ISO standard.

Aluminium openings – Aluminium openings shall be of the following trade names -

“ALUNION”, ” HUECK”, “PECHINEY” or equivalent .

1.Aluminium openings shall be of aluminium alloy 6060 A.G.S and shall be to BS EN

1192 and BS EN 1529 regarding height , width , thickness & squareness or as per

manufacture’s specification. For water & air tightness opening shall comply to BS EN

12207 OR BS EN12208.Resistance to wind load shall be to BS EN 12210 and to

withstand cyclonic winds as per current wind gusts pressure over 280 km/hr substantiated

with calculations and certificates as required and to the approval of the Engineer.

2. Openings to be water & air tight BS 16375 Part 1 class A

3. Handle and lock to be BS 6093 Part 1

4. Gasket (E.P.D.M) to BS 4225 Part 1

5. Opening to assembly to BS 6093 and Glazing to BS 6262


78

6. Corned cleat any other reinforcement to be used must be of same aluminium mat

Metal works – All structural metal members to be hot dipped galvanized 85 microns,

primed, painted and coated with appropriate fire resistance treatment.

1.5 Third Party Obligations

The Contractor shall not demolish or otherwise interfere with any building or anything

connected therewith unless and until permitted to do so.

The Contractor shall take special care to prevent injury, damage, trespass on private

lands, crops, fences, entrances and other properties including the adjoining sites of other

contracts, adjacent to the works.

The Contractor must make all necessary arrangements in these connections with

adjoining land owners and other Contractor or with Officer appointed for the purpose in

case of Government property and assure the observance by his workmen of all regulations

and laws appertaining thereto.

The Contractor shall make his own arrangements with landowners concerned for access

to the site of the works. Similarly, the Contractor shall make his own arrangement for

access to and for procurement of, any materials for the construction of the Works.

The Contractor shall indentify the Employer against all claims for failure to full fill the

above obligations and all other claims arising from failures of a similar nature.

1.6 Works executed by the Employer or other Contractors

The Employer reserves the right to execute, on site, works not included under this

Contract and to employ for this purpose either his own employees or other Contractor

whose contract may be either a sub-contract under this contract or an entirely separate

contract.

The contractor shall ensure that neither his own operations nor trespass by his employees

shall interfere with the operations of the Employer, or his sub-contractor employed on

such works and the same obligations shall be imposed on the Employer or Contractor in

respect of work being executed under this Contract.

1.7 Liaison with Police and other Officials

The contractor shall keep in close contact with the authorities regarding their

requirements for the control of workmen, movement of traffic, passage through urban

areas or other matters and shall provide assistance or facilities which may be required by

such officials, in the execution of their duties.

1.8 First Aid, Welfare and safety precautions


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The contractor shall provide, equip and maintain an adequate First Aid Station on the site

of works and provide all necessary transport and shall have experienced First Aid

personnel available for attending to minor accidents.

The Contractor shall allow in his price and be responsible for the cost of all site welfare

arrangements and requirements.

All works is to be executed in a safe and responsible manner and the Contractor is to

proceed in accordance with the provisions of the appropriate legislation.

1.9 Alteration to and preservation of services

When work is being carried out in the vicinity of overhead power lines, the contractor is

responsible for ensuring that all persons working in such areas are aware of all the

necessary precautions to be taken in the vicinity. The Contractor’s attention is drawn to

BS162 which states safe clearance for various voltages.

In all cases where such works are exposed, they shall be properly shored or hung up.

Special care must be exercised in refilling to compact the ground under mains, cables etc.

And not to cover up exposed water meters and water meters and stopcock,

etc…………………

Poles supporting cables, adjacent to the works, shall be kept securely in place until the

work is completed and then shall be made safe and permanent.

Should the Contractor expose any existing services which may interfere with or be

damaged by the construction, he shall liaise with the Authorities concerned who will

instruct the Contractor as to what measures are required to remove, alter, change or re-

direct existing services. The Contractor shall allow for all related costs.

Any damage to, or interference with existing services, occasioned during the progress of

the Works, shall be deemed to be the responsibility of the Contractor, who shall undertake

to make good at his own expense any damage so caused to the existing services or other

features and shall be liable in respect of all claims arising from such damage or

interference however occasioned.


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1.10 Laboratory Tests:

All tests required for the selection of materials, design of mixes, control of materials and

workmanship in order to comply with the Specifications and Performance Requirements

and Employer’s Requirements, shall be carried out from an independent approved

laboratory.

The Contractor should note that all tests needed to comply with quality of materials and

workmanship is deemed to be included in the quoted price for the works and that no extra

claim would be entertained for laboratory tests.

Copies of test results shall be submitted to the Employer’s representative with the

minimum delay.”

1.11 Protection of the Works:

“The Contractor shall carefully protect from degradation by weather, all work and

materials which may be affected thereby, and allow in his tender for all pumping,

shoring, temporary drains and sumps, necessary for the purpose and shall clear

away and make good at his own cost to the satisfaction of the Employer’s

Representative all damage caused thereby.”

1.12 Site conditions: “

“The Contractor shall obtain at his own cost all information about the site,

including hydrological, climatic and sub-surface conditions, from the relevant

Authorities to ensure that the design makes due allowance for problems such as

flooding, poor soil conditions, etc.”

1.14 As Built Drawings and Design Warranty:

“After completion of the Works and at least eight (8) working days before the date

of taking over, the Contractor shall submit to the Employer’s Representative as-

built drawings and a Design Warranty.

The as-built drawings and Design Warranty shall be supplied at the Contractor's

expense. The drawings shall be in six (6) copies both in hard and also in soft copy.

Failure to supply the as-built drawings and Design Warranty in time shall

automatically prevent the issue of the Taking over Certificate.”


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2.0 Terms of Reference for Consulting Architect

The main contractor shall appoint a consulting Registered Professional Architect

with at least 10 years experience in the field of building services in Mauritius.. The

consulting Architect shall submit the following evidences with the bid for consideration; -

copy of registration certificate with the Professional Architect Council, completion

certificate of works designed and supervised by the Architect projects stating that the

client is satisfied with the consultancy services of the Architect.

2.1 Scope of Services for the Consulting Architect

A key requirement of this project is to minimize site impacts and the visual impression of

the building itself. The proposed design should aspire to be in harmony with nature

through its minimal impact and through maximizing the use of natural ventilation and

Eco lighting. The design character should be in tune with the architecture of existing

facilities and be in line with sustainability.

The architect is to perform the design of and supervise the construction of the building as

per the client`s requirements listed in section 4. The presentation of the design of the

building includes the following work: 1. Prepare preliminary designs of for bidding

exercise; 2. Amend bid drawings to satisfaction of the employer for clearance from

statutory bodies; 3. Prepare all necessary construction documents including architectural

working drawings, and specifications after Building Plans Committee;

4. The Architect will also be expected to:

(a) Visit the site and come to be familiarized with all aspects of the project;

(b) Prepare a design that suits the plot of land in the compound of the existing hospital

(c) Ensure that the natural integrity of the site and its built heritage is maintained;

(d) To ensure that the design and function of the facility adheres to established design

guidelines and architectural features that complement and enhance the community and to

advise on finished, fixtures, colours etc.

(e) The Architect shall be responsible for the Design/specification of materials and

regular supervision of all architectural components. Special attention shall be provided at

finishing stage and all approval recorded.

(f) The Architect shall schedule and chair fortnightly technical meetings with the team

consultants of the project to review progress of works, approval of samples, scheduling of

works, and report at each site meeting to the representative from the Public Body. The

Architect shall submit all approval sheets to the representative of the Public Body.

(g) The Consultant Architect shall be present at each site meeting as and when convened

by the public body.

(h)To assist in replying of Audit queries including attending meetings in connection

whenever requested;

(i) Attend and respond to queries of the Public Accounts Committee;

(j) Assist in the assessment of Loss & Expense in case of claim; and

(k) Assist in arbitration matters, reply to queries from Audit and attend meetings when

requested.


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2.2 Requirements for Architectural Works

A. Design

The Service to be provided by the Architect shall include but shall not be limited

to the following;

Bid Stage

a. Submission of Design on A1 sizes, including of the conceptual design, Site

Plan (1/200), Plans, 3 Sections, 4 Elevations and at least two internal and

external perspectives of 1/100 scale.

b. Schedule of finishes, openings and ironmongeries (Specification of

materials to be used shall be submitted)

c. Design Report explaining the Architectural design concept, siting and

sustainable design concept

B. Building Plan Committee

The bidder shall apply for the following clearances from local authorities and

submit to the Ministry of Public Infrastructure and LT for Building plans

Committee;-

a. Ministry of Land and Housing

b. Ministry of Health and QL

c. Fire Authority

d. Traffic Management and Road Safety Units

e. Wastewater Management Authority

The Consulting Architect shall prepare and submit a full set of the Architectural

Drawings incorporating all recommendations of the letter of acceptance and

employer`s representative, as well as a project description for Building plans

Committee purposes.

The Architects to attend Building plans Committee.

C. Working Drawings

Submission to the Employer`s representative for their approval, prior to start of

works of three copies of the following documents

a. Detail Plans, Site plan @1/100, detail plans, sections, elevation @1/50

and details @1/20 or 1/10

b. Detail specification of material to be used

D. Completion Stage

The Architect shall certify the following tests have been carried out in his presence

and that the building is fit for use:

a. That proper waterproofing test has been carried out on roof and openings

and that the building does not present any leakage.

b. All materials specified in his schedules of finishes, openings and

ironmongeries are functioning properly

c. That the building and all associated works are sound and safe.

E. Final Taking Over

The Architect to certify that all defective items have been made good to his

satisfaction and the building and all associated works are sound and safe.


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3.0 Terms of Reference for Civil/Structural Engineer. General Obligations

The Contractor shall carry out, and be responsible, for the structural design, implementation and

supervision of the Works involved in the project to the entire satisfaction of the Employer’s

Representative. The structural design and supervision of Works shall be done by a

Civ i l / Structural Engineer registered with the Council of Registered Professional

Engineers (Mauritius) having a minimum of 10 years post-registration experience and

having carried out the design and supervision of at least one project of similar nature.

Requirements for Structural and Civil Engineering Works:

1.0 DESIGN

The services to be provided by the Civil/Structural Engineer shall include but shall not be limited

to the following:

Bid Stage:

(a) Submission of a design report, on A4 size, including the conceptual design, design

parameters, materials, assumptions, standards and preliminary calculations;

(b) Submission of preliminary structural drawings of Civil Engineering Works including

layouts, sections and site plan;

Working Drawings:

Submission to the Employer, for his approval, prior to start of works, of three copies of the

following documents:

(a) Full design calculations certified by the Civil/Structural Engineer;

(b) Soil test report;

(c) Detailed Engineering Drawings with layouts, sections and reinforcement drawings

certified by the Civil/Structural Engineer. Scale to be as follows:

(i) Site layout 1:100

(ii) Structural layout drawings, reinforcement drawings 1:50

(iii) Sections and details 1:20

(d) Specifications


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Design shall meet the following requirements:

I Loads

(a)

Dead Loads: Loads of material and finishes to be those given by the appropriate British

Standards with latest amendments. Where not given it will be actually ascertained from

the determination of their respective density by an approved testing authority, e.g.

M.S.B. and/or Ministry of Public Infrastructure & Land Transport (Public Infrastructure

Division), Phoenix.

(b) Live/Superimposed loads

They will be those recommended in BS 6399: Part 1 (1996) with latest amendments and

BS 6399: Part 3 for roofs. Loads for storage areas where specified should be calculated

based on the materials to be stored and agreed with Employer. These loads will be

considered as superimposed loads.

(c)

Wind Loads

All buildings and other structures and their components will be designed to withstand

wind loads as calculated by British Standard Code of Practice CP3. Ch V: Part 2 1972

including subsequent amendments to date.

They will be designed for the basic wind speed V i.e. 3 second gust wind speed

estimated to exceed on the average once in 50 years but not less than 280 Km/hour.

Additionally the buildings, structures and components including construction and

expansion joints will be designed for normal rainfall including rain storm with or

without cyclone winds to achieve the desired performance for water tightness by the

Architect. The Civil/Structural Engineer is required to advise the Architect accordingly.

(d)

II

Water Loads

The loads due to water in any water retaining structure shall be calculated as per BS

8007.

Durability

(a) Design and Construction

The buildings and other structures are required to be designed and built to comply with

durability as required in the relevant British Standard Codes of Practice.

(b) Code Napoleon for “Gros Ouvrages”

Design and construction of buildings and all other structures and all the structural

elements/components are to be governed by the provisions of the Code Napoleon.


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III

Fire resistance

All buildings and other structures and all structural elements/components are required to

be designed for the necessary fire resistance according to the relevant British Standards.

IV Tests

The Contractor shall arrange for the necessary site and laboratory tests, as required, to

ascertain the safe allowable bearing capacity of the soil strata on which foundations of all

structures are to be built. The Contractor shall submit all such test results to the Employer

so as to justify his assumptions made in his design calculations. Foundations will be

designed and constructed as recommended in British Standard 8004 with all amendments

to date. All charges for such tests shall be deemed to be included in the Contractors’

quoted price.

V

Superstructure

1. In all cases reinforced and/or plain concrete, design and construction of the

buildings will comply in all respects with the latest edition of British Standard

8110.

2. In all cases load-bearing walls will comply with latest edition of BS5628

including all amendments to date for materials and components design and

workmanship for load bearing walls.

3. Design and construction of superstructure and for its parts/components in

structural steel shall comply in all respects with latest edition of British Standard

5950 including all amendments to date.

4. Design and construction of superstructure and/or its part components in structural

timber will comply in all respects with latest edition of British Standard 5268

“Structural use of timber” including all amendments to date.

5.

6.

7.

Contraction/expansion joints shall be designed and constructed to comply with

the requirements of section eight “Movement joints” of BS 8110 Part 2 including

all amendments to date.

Design and construction of aluminium sections and members shall comply in all

respects with latest edition of British Standard 8118 including all amendments to

date.

Design and construction of glazing elements shall comply in all respects with

latest edition of relevant British Standards including all amendments to date

VI Substructure and Superstructure - other items

(a) Design and construction of any part of the sub-structure and foundations will comply

in all respect with BS 8004 “Foundations” including all amendments to date.

(b)

(c)

Design and construction of any part of the civil works will comply in all respect with

the relevant British Standards.

Design and construction of any part of the structure for water retaining reinforced

concrete structure without tanking membrane as required by specifications will

comply in all respect with BS 8007 “Code of Practice” for design of concrete

structures for retaining aqueous liquids. Water tests of such water retaining structures

need to be done as per BS 8007.


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2.0 SUPERVISION

The Contractor through his Civil/Structural Engineer will be fully responsible for the

technical inspection, supervision and monitoring of all the structural and civil engineering

works involved in the project under reference. The Contractor shall provide a

Civil/Structural Engineer on the project to ensure adequate supervision, and such other

additional staff required for the proper performance of the duties assigned.

These duties shall include but shall not necessarily be limited to the following:

general inspection of the construction of the Engineering works in the form of

such periodic visits to the site as the Civil/Structural Engineer considers necessary

in order to ensure that the Engineering works are carried out in accordance with

the requirements and intention of the design and structural instructions given. The

Civil/Structural Engineer shall issue written approvals to the Contractor after each

inspection of structural works for which he is satisfied;

attendance at the site meetings/visits for the duration of the project;

checking contractors/nominated sub-contractors/suppliers drawings for permanent

works for conformity with design requirements and including detailed checking of

shop details for erection fit;

making arrangements for the inspection and testing of such material and plant as

are usually inspected or tested and submission of test results along with

comments/approval thereon;

give instructions for appropriate repairs to faulty works, if any is observed during

construction.

detailed checking of reinforcement in position on the site;

constant supervision during concreting operations;

detailed checking of structural steelwork;

detailed checking of structural works with other materials like Aluminium,

Timber, etc.;

inspection on site of special formwork;

checking of the setting out all Engineering works such as:

(a) Reinforced concrete works

(b) Line and level of formwork

(c) Line and level of structural steelworks

(d) Holding down bolts for structural steelworks

(e) Structural elements of the glazing system, etc.

Certify that all items of structural works for which the Contractor applies for

payment has been carried out as per drawings and specifications and to his

approval. In this respect, the Registered Professional Civil/Structural

Engineer should issue a certificate which the Contractor should submit along

with his applications for payment. The certificate should read as follows: “I

hereby certify that all structural works for which the Contractor has applied

for payment in application for payment No. …(to be inserted by the

Civil/Structural Engineer) has been carried out as per drawings and

specifications and to my approval.” The Certificate shall be signed by the

Registered Professional Civil/Structural Engineer.


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The Contractor shall submit to the Employer’s Representative copies of all

approvals given by the Civil/Structural Engineer at the end of each week.


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4.0 TERMS OF REFERENCE FOR CONSULTING QUANTITY

SURVEYOR

PRE-CONTACT

1. Work within a multidisciplinary team of professional consultants where there

would be a team leader and in line with the provisions of the Public Procurement

Act 2006 (PPA).

2. Prepare and submit cost estimates at various stages of the project in consultation

with the members of the consultancy team.

3. Carry out cost planning, cost monitoring and value engineering exercises during

the various stages of design to ensure that there is no over-run in budget.

4. Prepare projected cash flows for the contract as and when required.

5. Attend meetings related to the project.

6. Prepare and submit full bid documents with specifications, Conditions of Contract

including any other relevant documents. This should be in compliance with the

PPA in a manner to meet the exigencies of the Procurement Policy Office and the

Central Procurement Board.

7. Advise on any aspect that can influence costs and measures that can be taken in

order to ensure that the budget for the project is not exceeded.

8. Assist bid evaluation committee, if required, in the evaluation of bids received and

report thereon.

9. Form part or provide assistance to the negotiation team, if required.

10. Assist in the award of procurement contracts and signature of contracts.

11. Carry out such other duties as may be required of a Quantity Surveyor.

POST CONTRACT

1. Prepare and submit revised cash flows for the contract as and when required.

2. Assess variations, contractual claims including but not limited to

compensation claims as well as reporting on cost implications. Seek approval

of Employer before inclusion of assessed claims other than value of works.

3. Prepare and submit valuations including approved variations, if any.


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4. Carry out any re-measurement necessary under the contract.

5. Attend site meetings, coordination meetings and any other meetings related to

the project.

6. Assist, advise and submit report to the Employer and the supervising team on

all contractual matters, disputes, arbitration and litigation cases including

attending to such cases.

7. Assist the team to ensure a sound financial management of the contract.

8. Prepare monthly cost reports.

9. Prepare and submit certified final account statements.

10. Assist and submit reports to the Employer in replying queries from audit and

other committees including attending meetings in connection when requested

to do so.

11. Carry out such other duties as may be required of a Quantity Surveyor and in

relation to any conditions of contract used.


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Terms of reference for Electrical Engineer and Performance

requirements for Electrical Installation works


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1. SCOPE OF SERVICES FOR THE CONSULTING

ELECTRICAL ENGINEER

It is required to design, supervise, coordinate, test and commission the following:

a. Electrical installations by means of energy efficient electrical fittings in the buildings

and associated accessories and equipment including distribution boards and

switchgears and Cable and Wiring.

b. Lightning protection;

c. Fire Detection and Alarm system;

d. Ventilation and Air conditioning systems;

e. Standby Emergency Generator set; and

f. Any other related electrical services.

1.1. Scope of Consultancy Services of the Consulting Engineer

The main contractor shall have to appoint a consulting Registered Professional Electrical

Engineer having a minimum of five years experience in the field of building services,

related to sports complex, for the implementation of the project.

The Consulting Electrical Engineer shall work within a consultancy team.

The Consulting Electrical Engineer, who shall be a specialist in the construction of such

health related projects, shall be responsible for the design, supervision, and coordination

and testing of the Electrical works as per the above scope of works.

The Consulting Electrical Engineer shall submit a report regarding the specific energy

consumption of the building at the bidding stage. At the end of the project the Consulting

Electrical Engineer shall submit an energy certificate of the building which shall be in

conformity with the European or equivalent standard. The Consulting Electrical

Engineer shall also submit a technical report on the performance of the electrical design,

accessories and equipment after final commissioning.

The Consulting Electrical Engineer will have to work in close collaboration with the

Client, the ESD and other consultants on the project. He shall submit all design

workings, calculations and software results to meet client’s required performance and

scope of works.

The design shall take into account energy efficiency strategies which shall support each

other and therefore shall not be considered separately. Therefore, to optimise the


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different measures the design shall take on board passive solar strategies including

passive ventilation, orientation, natural lighting, etc.

The services to be provided by the Consulting Electrical Engineer shall take account of

the following technical requirements for the project.

1.2. Electrical and Lightning installations

To carry out basic and detailed energy efficient designs of comprehensive electrical

power, indoor and outdoor lighting (favouring energy efficient fittings), earthing systems,

and lightning protection for the NICU. These shall be to the prevailing British Standards

and shall include, among others, the following services:

a. To design and draw up preliminary schemes based on the electrical requirements

furnished and in agreement with the Client and on the rating of all

apparatus/equipment that will be installed in the building and its premises. It is also

required to ensure that the entire electrical installations in the NICU comply with

prevailing Electricity Act;

b. To design the electrical distribution systems and prepare single line diagrams with

details of accessories and equipment;

c. To make detailed specifications of all electrical items, including outdoor/indoor

equipment, distribution panels and related items;

d. To design and prepare detailed layout drawings for the necessary switchgear,

individual power socket, indoor lighting, outdoor lighting and earthing system/s. The

lighting layout shall be based on eco-design. Fluorescent fittings shall be of electronic

ballast and all other fittings shall be of energy efficient type;

e. System shall be designed to minimise side flashing and equipped with surge

protectors in distribution boards;

f. To prepare detailed conduit layouts and underground duct routes, as necessary for use

during construction of building; and

g. To prepare the specifications and Price Activity Schedule.

1.3. Fire Detection and Alarm System

To carry out basic and detailed designs of the fire detection system, for all necessary areas

in agreement with the Client. These shall include, among others, the following services:

a. To study the fire hazard and local statutory requirements for fire protection and

submit reports to the Client in the bid document;

b. To design the fire alarm systems which shall be vandal proof, and prepare the

schematic layouts accordingly;

c. To prepare detailed layout drawings for installation of the fire alarm system; and

d. To prepare the specifications and Price Activity Schedule.


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1.4. Ventilation and Air Conditioning System

a. To design the ventilation and extraction system complying with ASHRAE/CIBSE

Standards including ducting, which shall be energy efficient, and to calculate the

capacities of the air conditioning equipment;

b. To prepare air conditioning system details in plans and sections;

c. To check and approve detailed drawings of the suppliers and manufacturers;

d. To prepare specifications and Price Activity Schedule; and

e. The noise level of the air conditioning system and ventilation shall comply with the

Standards for sports environment.

1.5. Standby Emergency Generator Set

a. To carry out proper sizing of a standby generator set to cater for the whole

multipurpose hall for at least 8 hours on full load;

b. To prepare the specifications for the standby generator set and to include a sound

attenuation canopy to restrict noise level below 75 dB at 1m;

c. To prepare detailed conduit layouts and underground duct routes, as necessary for

connecting the generator with the main distribution board;

d. To carry out the design for the earthing system of the generator, which shall be less

than 5Ω; and

e. To prepare the Price Activity Schedule.

1.6. Any other installation not mentioned above but related to the Electrical

Services for the NICU

The services of the Consulting Electrical Engineer would also be required, based on the

requirements of the Client (including Water Pump and Air Conditioning) to carry out

basic and detailed design to the prevailing British Standard of other Electrical services not

taken covered in this document.

1.7. Testing and Commissioning

To test and commission all of the installations in the presence of the Client or his

representative and to approve all tests and commissioning certificates before submission

to the Client.

General Notes

In respect of all the services enumerated above, the Consulting Electrical Engineer shall

provide the following services:


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1. make regular site visits, follow progress of works, attend meetings, inspect

equipment and make the necessary liaison works with all parties concerned with the

project including, among others, the Architect of the Ministry of Public

Infrastructure, the Ministry of Health & Quality of Life, Energy Services Division

and the Central Electricity Board with regards to the services that are expected on the

site and the equipment that will be installed;

2. make provision, as necessary and in agreement with the Client, in all the services as

to accommodate for any possible future expansion/improvements as necessary;

3. prepare detailed Price Activity Schedule including specifications, for the electrical

services which include, among others, provision for the laying of all conduits,

trunking and cable tray layouts, as well as any layout of trenches, manholes, etc.,

lighting and other electrical fittings/items, ducts, electrical sub-station, fire alarm

system, lightning protection system, generator set, water pump, air conditioning and

ventilation system, earthing;

4. assume full responsibility with regard to the design, calculations and drawings;

5. check and approve detailed drawings of the suppliers and manufacturers;

6. supply required sets of working drawings well in time for maintaining smooth and

unhindered progress of work at site and on request from the Client;

7. prepare and submit required sets of completion drawings to enable the Client to

obtain completion certificate from the concerned authorities. 3 additional sets of ‘as-

made drawings’ should be submitted to the Client; 1 set of as made drawings shall be

submitted in soft copy (pendrive) (AUTOCAD);

8. value the work in progress during the construction period at monthly interval.

9. assist Ministry of Public Infrastructure and Client in any dispute that may arise

during the execution of the work;

10. prepare rate analysis for any extra/deviated items that may arise during construction

for approval;

11. to assist in replying of Audit queries including attending meetings in connection

whenever requested;

12. attend and respond to queries of the Public Accounts Committee;

13. assist in arbitration matters, reply to queries from Audit and attend meetings when

requested.


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2. PERFORMANCE REQUIRMENTS OF THE ELECTRICAL

INSTALLATION

2.1. Scope of Works

It is required to supply, install, test and commission the following:

a. Distribution boards, pillar and associated switchgears;

b. Cables (main, sub-main, final wirings, etc) in underground conduit, concealed conduit

in walls and ceilings or as specified;

c. Lighting fittings and accessories (including poles);

d. Power sockets, lighting switches and other accessories;

e. Lightning Protection system;

f. Fire Detection and Alarm system;

g. Ventilation and Air Conditioning Systems;

h. Standby Emergency Generator set;

i. Water pumps, hand driers and any other required accessories;

j. Earthing system;

k. Renewable Energy system/s;

l. Associated Civil works for underground cable ducts, meter cubicles etc.

2.2. Manner of Execution

The works shall be executed in the manner set out in the specifications or where not set

out, to the satisfaction of the Client or his representative. Installations shall be carried out

to good standards of workmanship and all equipment, materials and fittings shall be new

and according to specifications.

Any equipment/material damaged during the installation and commissioning exercise

shall be replaced by new ones at no additional cost.

2.3. Makes

Equipment/materials for this project should be as per specifications/schedules. All

materials and equipment shall be new and of the best quality and as per BS 7671. The

Contractor shall have to submit samples of the electrical accessories proposed to be used

on the project together, with relevant documentation at no extra costs, for vetting,

recommendations and approval with respect to the specifications regarding this project,

by the Consulting Electrical Engineer. The latter shall submit a technical report, for each

of the electrical accessories to justify the recommendations and approval, to the Client’s

representative. The Client’s representative then shall give his final consent to the


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Contractor through the Consulting Electrical Engineer prior to ordering the lot and

installation.

2.4. Regulations

The installations shall conform in all respects to the Institution of Electrical Engineers

(U.K.), last Edition Wiring Regulations (BS 7671) with subsequent amendments.

2.5. CEB Supply and Liaison with CEB

The power supply shall be derived from an independent 400V/230V 50 Hz three-phase

CEB source and a separate meter dedicated for the building. The contractor shall

liaise with CEB for the installation of the power supply including a main MCCB in the

main panel on the client side. The power cable from CEB shall run underground to feed

the Main Distribution Board, MDB, via the CEB meter. The contractor shall meet all the

requirements from CEB including the installation of protective switchgears, underground

conditions and the CEB meter room/board including any necessary structure required by

CEB. The contractor shall make a three-phase application to the CEB on behalf of the

client and do the necessary follow up and provide any assistance to the client.

2.6. Site Exigencies

The selected contractor shall respect security arrangements in force and shall seek

necessary permission and security pass for yard access, if any, for execution of the work.

The contractor shall carry out works outside normal office hours where deemed necessary

without any increase in contract cost. Claims for overtime works shall not be entertained.

The site shall be kept tidy and no materials/refuse shall be kept which may cause

obstructions.

2.7. Site Visit

Bidders are advised to visit the sites before submission of bid so as to be fully acquainted

with the nature of the site and extent of work involved. Bidders shall contact client

Ministry for site visit arrangement. The contractor should submit reports on the progress

of the electrical works every two weeks.

2.8. Tests on Completion

Upon completion of the installation or part of the installation the contractor shall carry out

and be responsible for testing and commissioning of all plant, equipment and integral

system in stages if required, to ensure that it is in proper working order and capable of

performing all of its function in accordance with the specification and to the satisfaction

of the Consulting Electrical Engineer. All test certificates and as fitted drawings shall be


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approved by the Consulting Electrical Engineer before submission to the Client. Any

equipment/material damaged during commissioning shall be replaced by new ones by the

Contractor at his own expense and the installation concerned shall be re-tested and

commissioned. No instruction or action of the Consulting Electrical Engineer shall

relieve the Contractor of this responsibility. If any part of the plant or equipment fails to

pass the specified tests, further tests shall, if required by the ESD Engineer, be repeated.

Acceptance shall not in any way absolve the Consulting Electrical Engineer of his

responsibility for the performance of the fittings after installation as a complete working

system in all respect during the guarantee period.

The contractor shall provide all skilled labour, supervision, apparatus and instruments

required for testing and commissioning. The Consulting Electrical Engineer shall submit

three certificates of all the tests performed as prescribed by the IEE Wiring regulations

prior to submission to the client.

The installation shall be considered complete only after the following have been carried

out:

a. Completion is reported in writing to the Client.

b. Defects pointed out by Client or his representative have been made good

c. 3 copies of Accurate as fitted drawings have been delivered to the Client

d. Completion and test certificates have been submitted and found satisfactory by the

Client or his representatives.

2.9. Drawings

Upon completion of the works the Contractor shall submit to the Consulting Electrical

Engineer who shall vet and verify prior to submission to the Client or his representative

three copies of as made drawing.

2.10. Guarantee

The electrical installation shall be guaranteed against manufacturing defects, bad

workmanship and other defects not related to normal wear and tear for a period of one

year from date of successful commissioning in presence of the Consulting Electrical

Engineer and Client’s representatives.

In the event of a defect, the Contractor shall at his own expense, within 48 hours, make

good such defects as instructed to the satisfaction of the Engineer. During the guarantee

period, the Contractor shall carry out servicing and maintenance of all electromechanical

equipment in accordance to the manufacturer’s recommendations.


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2.11. Distribution Boards

Supply, install and commission wall mounted Main Distribution Board c/w busbars,

MCCB and main RCD, MCB and associated RCD, voltmeters, ammeters and other

accessories. The MDB shall be according to IP 547 and shall be of galvanised steel with

polyester paint finish and hinged lockable and earthed door. The MDB shall be of

minimum breaking capacity 10kA and shall be big enough to accommodate incoming and

outgoing feeders.

Sub Distribution Boards (SDBs) and Sub-Sub Distribution Boards (SSDBs) shall be

fireproof and according to IP 44 with Class II insulation integrated with rails and cable

trays. SDBs and SSDBs shall be wall mounting and shall be of minimum 10kA and 6kA

respectively. The Consulting Electrical Engineer shall determine the locations of all

distribution boards.

All circuits and instrument in the Distribution Boards shall be properly labelled with

perspex and danger notices fixed on panels. Plasticised schematic layout shall be fixed in

respective Distribution Boards. The hinged door of the DBs shall be lockable with keys.

30% of spare capacity shall be allowed in all DBs. There shall be ample space in the

panel to allow for easy access when required for manual work.

2.12. Switchgears

The MCCB shall be designed and tested to B.S 4752 and shall provide overcurrent

protection with inverse time and instantaneous characteristics – adjustable thermal release

(0.7-1 In) and magnetic release (3.5-10 In) – as well as necessary accessories. The

Miniature Circuit Breaker (MCB) shall be to BS 3871 and the Residual Current Device

shall operate as provided by BS 4293.

2.13. Type of Installations

The installation is designated to be of Concealed Type and be fixed as per the British

Standard. PVC conduit pipes of yellow or orange colour complying with the relevant

British Standard shall be used. The laying of conduits shall be such that any condensation

inside the conduit is drained out.

The casting of conduits in concrete shall be laid in such a way that will prevent any

movement when the concrete is being cast. The conduit shall be securely tied with the

reinforcement. The conduit shall terminate into end and loop-in boxes which shall also

be tied securely with the reinforcement and these shall be so positioned that after the

concrete is cast and the shuttering removed, the boxes are flush with the concrete.


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2.14. Cabling and Wiring Works

Wiring for all internal circuits shall, unless otherwise specified, be carried out in non-

armoured 600V grade single-core PVC-insulated cables manufactured in accordance with

BS 6004 and shall be stranded copper conductor and self-coloured insulation to BS 6746.

Main and submain cables shall be generally of 1kV grade conductor of high copper wires

insulated with PVC. IEE standard colour code shall be observed and cables shall

conform to the relevant British Standards or to the Mauritian Standards where these exist.

All underground cables shall be steel wire armoured and shall be in complete uncut

lengths without joints. These shall be passed in an orange coloured high pressure type

PVC pipe of appropriate diameter as per British Standards. The underground

arrangement shall be further protected by laying warning slab above the cables /pipes

after the trenches have been partially backfilled, the slab being approximately 300mm

below surface level as shown in Figure 1.

Cables shall not be bent during installation to a radius smaller than 8 x diameter of cable.

Figure 1: Underground arrangement

Warning slab shall be of concrete material around 35 mm thick, 200 mm wide and

600mm long clearly labelled “DANGER ELECTRICITY”.

Cable trays/cable ladders shall be supplied and installed in all risers and wherever

required inside the complex. They shall be made of heavy-duty galvanized steel

300 mm layer of sifted soil

Warning slab

300 mm layer of sifted soil Armoured

cable

Soil free of stone

HP Type PVC conduit

Backfilling to normal surface

500 mm


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perforated type construction. Cable trays/cable ladders path and method of supports shall

be fully drawn and approved by the Consulting Electrical Engineer.

2.15. Electrical Accessories

All electrical accessories such as switches, sockets, double pole switches, etc. shall be to

the relevant British Standards. All accessories except lighting switches shall have a neon

indicator and be flush mounted in suitable boxes.

2.16. Lighting Fittings

Design shall favour energy efficient fittings. The contractor shall supply, install, test and

commission the lighting fittings. The illumination levels shall be according to national

competition level in the sport area in the Gymnasium while the lighting level shall be of

300 lux in the other rooms at 1m from finish floor level, 150 lux in corridors, 200 lux in

toilets/ changing rooms and entrance areas. The lighting arrangements shall be such that

individual playground shall be operated at any time. A background lighting system shall

also be provided for the gymnasium. The average illumination level for all the other

areas shall be according to British Standard or the NF EN 12464 classes. The lighting

system shall come with CRI close to natural light favouring a slight blue tint at high

colour temperature inside the sport complex.

Design shall take into consideration the following: lighting depreciation factors, lighting

efficiency in both horizontal and vertical planes, uniformity, to reduce glare in order not

to perturb the players, surface reflectance of wall/floor/ceiling, life time of luminaires,

ways and means to minimize the risk of damage when struck by a ball by means of any

special support used under such conditions and reasonably high IK rating of the fittings,

ease of maintenance where access to the fittings is considered be means of any

appropriate mechanism and high energy efficiency to minimize carbon footprint from the

luminaires.

Each electrical circuit connecting the outdoor lighting shall be fitted with a photo-sensor

for automatic switching together with a bypass switch.

Solar luminaires shall be used for yard and parking lighting wherever possible and shall

come with a control box containing a maintenance free seal lead acid battery and solar

charge controller equipped with a Maximum Power Point Tracker working at 12V and a

photo sensor for automatic ON/OFF switching. Solar panels shall be from mono-

crystalline silicon cells. System shall also comprise a switch to bypass the photo sensor

whenever desired. The battery shall have a lifetime of at least 4 years and autonomy of

at least 4 days.

Yard including parking lighting shall come with CRI close to a golden warm ambiance

and luminaires shall be appealing and elegant at reasonable height for ease of


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maintenance. Lighting fittings shall be oriented in such a way to minimize lighting

pollution.


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2.17. Lightning Protection System

The contractor shall supply, install, test and commission a lightning protection system.

The lightning protection system shall be an advanced integrated lightning protection

system consisting of an Early Streamer Emission Terminal with a dynamic air termination

situated at a height of at least 3m from top most point acting as a preferred strike point.

System shall minimise side flashing and incorporate an appropriate earthing system,

lightning strike counter, protection from power surges at point of electricity line into the

facility and protection from surges and transients in Sub Distribution Boards.

The lighting system shall be placed at such a position that it shall protect the whole

compound from lighting strikes and shall have enough coverage radius to protect the

whole area. The installation would however need to be discreet and avoid school

entrance and courtyard. The air termination shall be securely fixed and supported so as to

resist gust of 300 km/hr.

2.18. Fire Detection and Alarm System

The contractor shall supply, install, test and commission an analogue addressable fire

alarm system divided in multiple zones – using fire resistance cables and concealed

conduits – in the building having individual detection and alarm system optimally

distributed around the gymnasium as designed by the Consulting Electrical Engineer.

The system shall comprise sounders and sirens and a combination of optical smoke

detectors, fixed high temperature heat detectors and manual call points, strobe flashers,

reflected beam smoke detectors etc. to British Standards, to indicate an alarm in each

block and shall be easily identified on the main panel. The system shall include a one

man walk test facility. It is also desirable to have a system with an integral power supply

having an autonomy of at least 72 hours and be able to sustain the load of all sounders for

a period of 45 minutes.

The main panel shall have to be able to indicate various types of faults other than fire,

heat or smoke detections including maintenance alarm, device fault, system fault, power

supply failure. Signals shall be properly displayed on the mimic panel.

2.19. Ventilation System

The design shall consider proper natural ventilation for the whole building. The

Consulting Electrical Engineer shall also consider forced ventilation where required to

cater for the number of air changes. The Contractor shall supply, install, test and

commission any Wall and Ceiling fans which shall comply with IEC 60335-2-80

standards and having a noise level below 52dB at 1m with the necessary thermal cut-out

and extractor fans which shall be to the BS EN 1886:2007. In the toilet blocks, natural

ventilation shall prevail to meet the number of air changes per hour as per standard.


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However, where this is not possible then extractor fans shall be used having a noise level

below 52dB at 1m and shall be controlled by PIR sensors.

Heavy duty extractor fans located in the sport area shall also be included in the

Gymnasium and be housed in ducts/frames completed with brackets, braces, air grills,

galvanized accessories in order not to exceed the noise level of 55dB at 3m of all the

extractor fans altogether and providing efficient ventilation and air changes in the sport

area. The fans, ducting sizes and accessories shall be approved by the Consulting

Electrical Engineer prior to purchase and installation. The extractor fans in the sport area

shall be commissioned as a whole with regard to the sound level.

2.20. Air Conditioning Units

The contractor shall supply, install, test and commission AC units as per the design.

Capacity of the AC units would have been computed by the Consulting Electrical

Engineer. The AC units shall be single phase at 230V & 50Hz shall be of low noise, type

such that the noise level shall be less than 52 dBA at 1m from the indoor unit at high

speed. Each unit shall be equipped with remote control and shall be of DC inverter type.

The refrigerant shall be Ozone friendly. Each AC unit shall be equipped with appropriate

valves along the refrigerant pipes so as to allow isolating and separating the indoor unit

from the outdoor unit without any loss of refrigerant. The compressor shall be guaranteed

for at least three years while the other parts shall be one year for each AC unit. The casing

of each outdoor unit shall be guaranteed against corrosion for at least three years.

Guarantee period shall be effective as from date of successful commissioning and shall be

carried out in the presence of the Consulting Electrical Engineer. Suitable drain pipe of

25mm shall be used and be leakproof and shall be securely fixed as and where necessary

up to 50mm to soil level.

2.21. Standby Emergency Generator

It is required to supply, install, test and commission a 3-phase 4 wire, 400/230 V, 50Hz

generator set for continuous duty to cater for the whole multipurpose hall for at least 8

hours on full load. The generator set shall be enclosed within a sound attenuated

canopy/enclosure and located in a proper generator room.

The noise level shall not exceeding 75 dBA at 1m. Certified copy of noise performance

from manufacturers shall be submitted.

The control shall give fully automatic mains failure operation and on 11% reduction of

voltage of the supply, automatically take over the load through an automatic change over

panel and shall continue to carry the load until 0-15 minutes after the mains supply has

been fully restored. The plant shall then close down transferring the load back to the

mains ready for the next mains failure. The Automatic Mains Failure control panel shall


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be housed in the generator canopy and the changeover device and ancillaries shall be

mounted in a wall cabinet.

The engine shall have all the necessary protective devices including visual indicators,

pressure and temperature gauges and alarms but also manual and emergency switches

thus monitoring all dynamic parameters. The generator shall be provided with its own

earthing system having an absolute value of less than 5Ω. The alternator would have to

be rated for continuous duty, to class H (1800C) and manufactured to BS 5514. The

alternator shall comprise an adjustable earth leakage protection device and be able to

sustain without damage an overload of 250% continuous rating for 10 seconds and an

overload of 10% for one hour in a twelve hour – run.

The batteries shall be of heavy-duty lead acid complete with stand. They should be

capable of at least 12 successive starts. A test kit (inclusive of hydrometer) for battery

fluid shall also be provided. Batteries shall have to be recharged by means of a fully

automatic solid-state battery charger.

The generator shall come with appropriate Anti-vibration pads and an appropriate base

frame or concrete platform shall be constructed according to the weight and size of the

generator set and vibration of the whole installation.

The exhaust silencer shall be coupled to the engine by means of factory fitted stainless

steel bellows and be coupled with the chimney by means of flexible connection.

Appropriate lagging must be wrapped around the pipe inside the generator room. The

pipe shall run up to 1000mm above the ‘top’ roof level of the building. The tip of the

chimney pipe shall be suitably protected against the ingress of water in rainy and cyclonic

weather and a drain plug shall be provided at the base of the chimney to drain any water

ingress. The chimney exhaust arrangement shall be properly earthed.

The whole system including the generator set and accessories and the chimney

arrangement shall be guaranteed for at least 2 years.

2.22. Water Pumps

A water pump set comprising of two water pumps installed in parallel and operating on a

duty/stand-by (selectable) basis shall be supplied, tested and commissioned as a set. The

pumps shall be manufactured to British or European Standards. The pumps shall be

reasonably quiet when operational and must be located in a pump room sized for ease of

access by a technician, for e.g., [2m(H) x 2m(D) x 1.5(L)]. The pump shall be capable of

delivering an adequate flow at maximum head such that the water tank could be

completely filled within 20 minutes. The pump shall be single phased 230V, 50Hz with

totally enclosed fan cooled motor to IP55.


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The pump set shall have an electrical control cubicle to IP 65 with main MCB, motor

starters and overload devices, fuses, contactor and indicator lamps. The cubicle shall be

properly labelled in English and shall carry its circuit diagram.

Installation of the pumps set shall be such that each pump can easily be disconnected

from pipeworks and removed for repairs while leaving the other pump operational.

The pumps shall be provided with all features to:

Prevent dry running

Automatically start and stop the pump on demand

Inlet and outlet valves on each pump

Non-return valve on each pump circuit

Output regulating valve

The pumps set shall be provided with a manometer. A starter with overload protection

complete with ON/OFF Switch shall also be provided. Guarantee of at least one year on

parts.

Two copies of comprehensive workshop manuals to be delivered at commissioning which

shall be considered complete only on delivery of the manuals. The manuals shall give the

complete electrical control circuit diagram and shall enable the overhauling of the pumps.

The manuals shall include a properly labelled, illustrated exploded diagram with parts

numbers.

2.23. Hand Drier

Hand driers having the following characteristics shall be supplied, installed, tested and

commissioned:

Single phase equipment to 230V and 50Hz;

Power rating around 2000W

Highly efficient cold air blower type;

Automatic ‘no touch’ start and stop;

Drying cycle: 20 – 30s;

Complete with all accessories including switch socket and plug to B.S.;

Fitted with safety devices to protect against overloading and continuous running; and

Outer case: Plastic

2.24. Earthing System

The earthing system shall meet a maximum of earth resistance level of 5Ω and earth loop

impedance not exceeding 10Ω. The earthing system shall be to BS 7430, and as per the

requirements of IEE Wiring Regulations. It shall consist of a combination of pure copper


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earth plates of minimum size 600mm x 600mm x 3mm and at least three pure copper

earth rods each of minimum diameter 20mm and 2000mm long buried to a depth of

2400mm in a straight line at intervals of 4 – 5 m, as shown in Figure 2.

The interconnecting copper cable between the earth terminal of the distribution board and

the earth rods/plates shall be sized in accordance to BS543-01 & BS543-04. Concrete

inspection pits complete with concrete covers or heavy PVC pits and heavy PVC covers

marked ‘EARTH’ shall be erected over the earth rods, as shown in Figure 3, used for

main earthing to enable inspection and testing. All the distribution boards including the

outdoor pillars shall be properly earthed.

In addition to the above, each and every lighting column (except Solar PV lighting

column) shall be provided with an earth rod of diameter 20 mm buried to a depth of 2000

mm. Connection between the rod and the column shall be by 6 mm2

SWA single core

copper conductor. Electrically conductive Ground Enhancing Materials may be used to

achieve low ground resistance in accordance with the manufacturer’s instructions.

Equipotential Bonding between earth stations shall be provided using potential

equalization clamps as and where necessary.

Figure 2: Earthing Layout

Note: The No. of earth rods and plates shown is indicative only. These shall be increased

until the desired Earth Resistance is obtained.

MAIN DISTRIBUTION

BOARD (MDB)

Single-Core Rigid Copper Earth Conductor

EARTH PIT

EARTH PIT

EARTH PIT

4000 mm 5000 mm

20mm Ø, 2000mm long, earth rod

EARTH PIT

5000 mm Copper Earth Plate 600mmx600mmx3m

m

CLAMP

Interconnecting Earth conductor

Cover to be removed by tool only

500mm Reinforced concrete earth pit or heavy duty PVC pit

Soil level


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Figure 3: Earth Pit

Burial of all earth rods shall be done in the presence of the Consulting Electrical

Engineer and representative of the client.


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Terms of reference for Mechanical Engineer

Design-Build Turnkey Contract for the Neonatal Intensive Care Unit at

Victoria Hospital

Specifications for the Design, Supply, Installation, Testing and

Commissioning of Mechanical Installations

1. General

The scope of works for the Mechanical Services installations for the Design-Build Turnkey

Contract for the Neonatal Intensive Care Unit at Victoria Hospital shall include the following:

(i) Cold water system

(ii) Hot water system

(iii) Waste and sewage system

(iv) Fire fighting system

The Contractor shall be responsible for the design, supply, installation, testing and

commissioning of each of the above mentioned systems.

The Contractor shall ensure that his design is fully compliant with the latest editions of the

relevant British Standards published at the date of issue of tender documents. All the

conditions and particulars as to standard of material, workmanship and tests contained in

such Standards shall be complied with for the various items.

The design and supervision of the above works shall be carried out by a Mechanical Engineer

registered with the Council of Registered Professional Engineers of Mauritius having at least

five (5) years post-registration experience and having successfully carried out the design and

supervision of at least three projects of similar nature and magnitude. The terms of reference

for the Consulting Mechanical Engineer are fully detailed in Section 10 below.

The Contractor shall be expected to have fully understood the specific requirements of this

contract and to have made due provision for same.

2. Cold Water System

2.1 Design Standards

The design of the cold water services shall comply with the following:


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BS 6700

BS EN 805

BS EN 806

2.2 Cold water pipework

Internal cold water pipework shall preferably be uPVC pressure type, rated to withstand a

pressure of 10 bars and in compliance with the relevant British Standards (BS 4514) and

International norms (ISO R 161).

Underground cold water pipings shall be High Density Polyethylene (HDPE) PN 10 in compliance

with BS 6437 with electrofusion weld joints and fittings, buried in trenches

External exposed pipework shall be UV treated uPVC.

Joints shall be solvent welded by use of appropriate PVC solvent glue. Parts to be jointed shall be

firstly thoroughly cleaned before being glued together.

Joints between PE and uPVC pressure pipe shall be via brass EA connections.

Solvent welded screwed fittings shall be used wherever required namely at stop valves, flexible

pipes, etc.At all user ends, chrome plated ringed flexible pipes of appropriate length shall be

used.

Each sanitary appliance shall be fitted with an individual isolating valve.

All water pipework and fittings shall be pressure tested to 9 bars or 1.5 times the system working

pressure, whichever is higher.

3. Hot Water System

3.1 Hot water draw-off points

Hot water shall be supplied to the following sanitary appliances throughout the building:

Wash hand basins

Showers

Sinks


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3.2 Hot water pipework

All hot water pipework shall preferably be Durapipe HTA PN10 pressure pipe and shall conform to

relevant BS Standards. All hot water pipework shall be properly insulated and shall be pressure

tested to 9 bars or 1.5 times the system working pressure, whichever is higher.

Hot water dead legs to draw-off point shall be as short as practicable but in any case shall not

exceed more than 5 metres in total length.

3.3 Thermal insulation

The whole of the thermal insulation works shall be in accordance with BS 5970 and BS 5422. No

insulation material shall contain asbestos. All insulation materials shall be CFC free.

Before insulation materials are applied, all surfaces must be clean, dry, and free of all rust and

scale. All traces of surplus soldering flux and building materials dust and debris must be removed

from all pipings.

All insulation and ancillary materials shall be used in accordance with manufacturer’s application

and safety information.

4. Waste and Sewage System

4.1 Design Concept

The waste and sewage system shall be designed according to the relevant British Standards and

other relevant Codes of Practice, including those specified at Section 4.2.

The waste and sewage system shall be designed and installed to provide the following attributes:

Prevent the transmission of foul air in to the building.

Minimise the frequency of any blockage and provided with adequate pipe access to

enable the effective clearance of any such blockage.

Provide efficient conveyance of discharge from sanitary, kitchen and other appliances to

enable the correct function of each appliance.

All above ground waste and sewage pipework shall be installed at low level in order to be readily

accessible for maintenance and repair works. Sanitary discharge pipework shall be kept as short

as possible, with few bends and with adequate slope.


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The Contractor shall propose the most appropriate waste water disposal system after having

surveyed the site, duly studied the existing waste/sewage reticulation and liaised with the Waste

Water Management Authority for their clearance.

Waste piping from autoclaves/sterilizers shall be cast iron for at least ten metres from the nearest

autoclave/sterilizer condensate discharge in order to provide a cooling leg before connection to

the waste stacks.


The design of the waste and sewage systems shall comply with the following:

BS 12056

HTM 64

Plumbing Engineering Services Design Guide

4.3 Pipework

All waste and sewage pipes shall preferably be uPVC pressure type, rated to withstand a

pressure of 6 bars and in compliance with the relevant British Standards (BS 4514) and

International norms (ISO R 161).

Underground sewage pipes shall be of 160 mm diameter and shall have rubber ringed joints.

Joints on internally installed pipes shall be solvent welded by use of appropriate solvent glue.

Parts to be jointed shall be firstly thoroughly cleaned before being glued together.

All joints shall be tested for leaks and a certificate to that effect shall be submitted to the

Employer’s representative.

PVC bottle traps are to be connected at discharges from wash hand basins, sinks, etc. PVC

shower traps with square top shall be provided and these shall be through the slab type or

horizontal outlet type as required.

Roof ended waste and soil pipes shall have cowl vents. Internally ended sewer pipes shall have

membrane aerators.

All bends on shower and waste pipes shall be large radius smooth bends. Rodding eyes shall be

provided at all changes in direction and wherever required elsewhere.


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Pipework serving appliances within laboratories, etc. shall be HDPE. All joints on this pipework

shall be fusing welded. Dilution tanks shall be provided for the discharge of waste water from

these areas.

Insulation shall be provided as necessary to prevent excessive noise from sanitary pipework

particularly near operation theatres, wards and bed areas. Alternatively the insulation of the riser

shall be assessed and adopted if more economical.

Pipeworks shall not be routed above sensitive areas such as operation theatres, treatment rooms,

etc.

4.4 Ventilation Piping

The waste/sewage system shall be appropriately vented in order to maintain equilibrium of

pressure within the waste/sewage system so as to prevent the depletion of trap seals by

siphonage or compression.

A secondary ventilation system (previously known as the ventilated stack system) shall be

preferably considered. The additional vent stack, incorporating a connection to the discharge

piping on every storey, shall alleviate excessive pressure fluctuations by allowing air movement

within the system.

Where any branch piping does not comply with the requirements for unventilated branches,

branch vent piping shall also be required. The limitations for unventilated branches shall be as

tabled in the Plumbing Engineering Services Design Guide published by the Institute of Plumbing

(2002).

The top end of a ventilated stack may connect to the discharge stack above the spill over level of

the highest appliance, fitted with an air admittance valve, or extended outside the building to form

a vent terminal.

5. Fire Fighting System

5.1 Design Concept

The fire fighting system shall be designed so as to comply with the Guidelines of the Mauritius

Fire and Rescue Service and the relevant British Standards.

The following fire fighting systems shall be installed in the building:

Hose reel system


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Portable fire extinguishers


The design of the fire fighting system shall comply with the following:

BS 5306

BS EN 671

BS 9990

BS 5588

NFPA Standards

The Contractor shall submit catalogues and full technical specifications (including performance

curve of the fire fighting water pump proposed with duty point marked clearly) of all equipment

proposed.

Hose reels shall be cabinet door mounted (pivot hose reel type) and shall be manually operated.

Door latch shall be easy opening type.

Each hose reel shall be complete with:

Stop cock (globe valve type)

30 metres of fibre braid reinforced neoprene hose having an internal diameter of 20 mm

Fullway chromium plated nozzle, adjustable spray or jet type, not larger than 7.5 mm

diameter

The length of the hose must be clearly indicated on the front of the reel.

The drum, which shall be in mild steel, shall be finished in red electrostatic powder coating. Hose

reel shall operate automatically on opening of nozzle. A quarter turn valve shall be provide at the

inlet supply.

A 25 mm diameter pressure reducing valve shall be fitted at each hose reel.

All fire hose reel pipework above ground level shall be pre-grooved galvanized steel of medium

grade conform to BS 1387. All fittings shall also be of medium grade. Pipework laid underground

shall be HDPE PN 16 pressure pipe with electrofusion fittings.

At the hose reel levels, tees with reducers shall be used.


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Welding or heat cutting shall not be permitted on site; all pipework must be prefabricated in the

Contractor’s workshops.

After the completion of the installation, all exposed threads shall be properly treated with cold

galvanized paint and the complete piping reticulation thoroughly cleaned and painted with two

coats of appropriate paint in red colour.

The entire piping system shall be rigidly supported throughout the building structure in a neat and

workmanlike manner by means of proper clamps/hangers. All clamps and hangers shall be of

galvanized steel.

Fire fighting pipework shall be pressure tested with air with an accurate pressure gauge for a

period of 24 hours to 250 kPa and with water to 50% over the maximum allowable working

pressure of a fire hydrant system subject to a minimum of 1500 kPa excluding static pressure.

5.3 Portable Fire Extinguishers

A combination of dry powder and carbon dioxide fire extinguishers shall be installed at

appropriate locations as per the Guidelines issued by the Mauritius Fire and Rescue Service and

the relevant British Standards.

These fire extinguishers shall be mounted on varnished, hard wood backing boards.

Portable fire extinguishers shall always be sited on the line of escape routes but not too near

danger points, near to room exits inside or outside according to occupancy and/or risk.

Morevoer, the fire extinguishers shall be sited in such a place so that no person shall travel more

than 30 metres to reach them.

These extinguishers shall be sited in such a way that its carrying handle lies 1 metre from the

floor level.


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6. Documents to be submitted at Bid Stage

The Contractor shall submit a design report and appropriate layout drawings and schematics

to present his scheme. Though working drawings are not expected at this stage, the scheme

shall be detailed enough to enable the pricing to be realistic. The following shall be submitted

with the bid:

A design report, on A4 size, including the conceptual design, cost analysis, design

parameters and standards, etc.

Preliminary mechanical drawings including layouts, schematics and site plans.

The name and CV of the Registered Professional Engineer who will be responsible

for the design and supervision of all mechanical installations.

7. Testing and commissioning

The cold water, hot water, waste/sewage and firefighting systems shall be thoroughly

commissioned and tested by the Contractor to demonstrate and prove to the Employer that they

are capable of achieving the specified performance, to prove the correct and stable operation of

all control systems and to demonstrate that they are safe to operate and maintain.

Fully detailed method statements shall be provided in advance for each system, to indicate the

methods to be employed. Tests shall be carried out in accordance with agreed and recognized

standards such as those produced by CIBSE.

All tests will be witnessed by the Employer’s representative. Certificates of testing shall be

submitted by the Contractor to the Employer upon successful completion of the testing.

8. As-Made Drawings

Operating and Maintenance (O & M) manuals shall be submitted in three copies by the Contractor

upon practical completion of the works. This manual shall be of loose leaf type A4 size having stiff

plastified covers, plastified sub-divisions for each section, a ready means of reference and a

detailed index.

As made drawings for the whole of the mechanical services works shall be submitted in three

copies.

9. Defects Liability Period


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The defects liability period shall be of 12 months duration. The appointed Contractor shall carry

out all necessary maintenance, servicing and repairs during this period free of cost. Any defects

or failure due to materials or bad workmanship appearing during this period shall be made good

by the Contractor at his own cost.

10. Terms of Reference for Consulting Mechanical Engineer

The Mechanical Engineer shall be registered with the Council of Registered Professional

Engineers of Mauritius and shall possess at least five (5) years post-registration working

experience. Moreover, he must have successfully carried out the design and supervision of at

least three projects of similar nature and magnitude.

The Mechanical Engineer shall be responsible for the design, supervision, testing and

commissioning all mechanical installations including the following:

i. Cold water system

ii. Hot water system

iii. Waste and sewage system

iv. Fire fighting system

The Mechanical Engineer shall:

i. Liaise and negotiate with public and other utility authorities including the Central Water

Authority, Wastewater Management Authority and the Mauritius Fire and Rescue Service

for the provision or diversion of all necessary incoming services and outgoing services in

order to ensure that their requirements are fully incorporated in the mechanical works, and

for obtaining necessary permits and approvals from these authorities;

ii. Design and prepare detailed drawings for all above mentioned mechanical installations;

iii. Carry out all calculations and details relating to the mechanical installations and submit

same to the Employer and/or any statutory authority, as and when required;

iv. Attend co-ordination, technical and site meetings organized by the project team and submit

weekly or monthly reports as may be required on progress, cost report, register of drawings

and schedules of information required;

v. Make regular visits to the site to inspect the quality and progress of works;

vi. Supervise all mechanical installation works in order to ensure that all these works are being

executed in accordance with his specifications and design drawings as well as with good

engineering practice;

vii. Supervise the setting to work and commissioning of all plant and equipment relating to the

mechanical installations and submit documentary records of same;


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viii. Inspect the works on completion, record any defects and ensure that all these defects are

attended to by the Contractor;

ix. On completion of the works, prepare As Made drawings, operating instructions and

operation and maintenance (O & M) manuals and submit three hard copies and one soft

copy of same to the Employer;

x. Draw up lists of recommended spare parts to be retained by the Client;

xi. Assist the Employer in preparing Maintenance Contracts for all the mechanical installations;

xii. Issue a completion certificate at the end of the project confirming that all mechanical works

have been executed in accordance with his drawings and specifications;

xiii. Perform such other duties that may be required of the Mechanical Engineer that have not

been explicitly mentioned above.

Section 6. Forms of Bid and Appendices to Bid 118 _____________________________________________________________________________________________

118

Section 6. Forms of Bid and Appendices to Bid


119

Form of Technical Proposal Name of Contract: ______________________________________________________________ To: __________________________________________ (Insert name and address of Employer) ___________________________________________________ Gentlemen: (1) We have examined the Conditions of Contract, Employer's Requirements & Specifications, Schedules, Addenda Nos ______ and the matters set out in the Appendix hereto. We have understood and checked these documents and have not found any errors in them. We accordingly offer to design, execute and complete the said Works and remedy any defects fit for purpose in conformity with these documents and the enclosed Proposal. (2) We hereby confirm that the bid complies with:

(a) the Bid validity, and

(b) the Bid Security, (if required);

Alternatively

the Bid Securing Declaration (if required)

We have read and understood the content of the Bid Securing Declaration form contained in section 6 and subscribe fully to the terms and conditions of the Bid Securing Declaration. We further understand that this declaration shall be construed as a signed Bid Securing Declaration which could lead to disqualification on the grounds mentioned in Instructions to Bidders; and

(3) We have no conflict of interest according to ITB Clause 4.3.

(4) We have taken steps to ensure that no person acting for us or on our behalf will engage in

any type of fraud and corruption as per the principles described hereunder, during the bidding process and contract execution:

i.We shall not, directly or through any other person or firm, offer, promise or give to

any of the Public Body’s employees involved in the bidding process or the execution

of the contract or to any third person any material or immaterial benefit which he/she

is not legally entitled to, in order to obtain in exchange any advantage of any kind

whatsoever during the tender process or during the execution of the contract.

ii. We shall not enter with other Bidders into any undisclosed agreement or

understanding, whether formal or informal. This applies in particular to prices,

specifications, certifications, subsidiary contracts, submission or non-submission of

bids or any other actions to restrict competitiveness or to introduce cartelisation in

the bidding process.

iii.We shall not use falsified documents, erroneous data or deliberately not disclose

requested facts to obtain a benefit in a procurement proceeding.

We understand that transgression of the above is a serious offence and appropriate actions will be taken against such bidders.

(5) We hereby declare that we are bound by the terms and conditions as well as the price proposal submitted in the separate envelope.

We are, Gentlemen Yours faithfully Signature ___________________ in the capacity of __________ duly authorized to sign bids for


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and on behalf of ________________________________________________________________ Address ___________________________________________________________________


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Appendix to Technical Proposal

Bidders should fill in the remaining blank spaces in the Appendix. Bidders are required to sign each page of the Appendix to Bid.

Conditions of Contract Sub-Clause

Parties and Persons

1.1.2.2

Employer is:

Ministry of Health & Quality of Life, 5th Floor, Emmanuel Anquetil Building, Port Louis

1.1.2.4 Employer’s Representative is:

Ministry of Public Infrastructure and Land Transport.

Dates, Tests, Periods and Completion

1.1.3.3 1. Time for Completion of construction: 6 months from Start date of construction. 2./Time for completion of design: 3 months from approval of Building Plans Committee

Defects Notification Period

1.1.3.7 Defects Notification Period shall be: 365 days as from taking over certificate.

Works and Goods 1.1.5.6 Sections of the Works shall be as follows: Not Applicable

Interpretation 1.2 Profit shall be: [insert percent] of the Cost.

Not Applicable

Communications 1.3(a) Agreed systems of electronic transmission are: Not Applicable

1.3(b) Address of the Employer is: Not Applicable

1.3(b) Address of the Engineer is : Not Applicable

1.3(b) Address of the Contractor is : Not Applicable

Law and Language 1.4 Law in force governing the Contract is Laws of Mauritius

1.4 Ruling language of the Contract is: English.

1.4 Language for communication is: English.

Right of Access to the Site

2.1 Employer shall give the Contractor access to the Site: 7 days after the Commencement Date.

Possession of site 2.1 Employer shall give the Contractor possession of site to start construction works 14 days after submission of approved program, approved design drawings, calculations, approvals, bond & securities, evidence of insurances and other


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required documents at that stage.

Engineer’s Duties and Authority

3.1(ii) Engineer’s authority to instruct a Variation is limited to 0.5 % of the Contract Price.

3.1(iii) Engineer’s authority to approve a proposal for Variation submitted by the Contractor is limited to: 0.5 % of the Contract Price.

Performance Security 4.2 Performance Security will be in a form acceptable to Employer in the amount of: 10 % of the Accepted Contract Amount, payable in the currencies and proportions of the Accepted Contract Amount.

General Design Obligations

5.1 Contractor’s obligation to notify the Employer of errors, faults or defects in the Employer’s Requirements is: 7 days from the Commencement Date.

Working Hours 6.5 Normal working hours are: as per local labour and Mauritian laws.

Delay Damages 8.7 Amend Sub-Clause 8.7 by (1) Deleting the first sentence of the first

paragraph and replacing by “ If the Contractor fails to comply with Sub-Clause 8.2 [Time for Completion], the Contractor shall pay delay damages to the Employer for this default. and

(2) Adding the following at the end of the 1st paragraph, “ This amount shall be included as a deduction in the Contract Price and Payment Certificates.

Delay damages shall be in the amount of: MUR 10,000 per day of delay in completion of construction

8.7 Maximum amount of delay damages shall be: MUR 0.3 Million

Plant and Materials intended for the Works

14.5 ( c) (ii) Interim payments for approved plant and materials delivered on site only is payable.

Delayed Payment 14.8 Financing charges shall be at the prevailing rate of interest at the legal rate for each occurrence in which payments are made.”

General Requirements for Insurances

18.1 (a)

Insurance for design Evidence of insurances and policies to be submitted before the commencement date


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(b) Other insurances Evidence of insurance to be submitted before the date of possession of site by contractor and policies within 14 days after possession

Insurance for Works and Contractor’s Equipment

18.2(d) Deductibles per occurrence shall be nil or the minimum possible and at the sole expense of the contractor”

Insurance against Injury to Persons and Damage to Property

18.3 Limit of occurrence shall not be less than MUR 10 Million per occurrence, or a series of occurrences arising out of any one event. This cover shall be extended to the Employer and its authorized representatives.

Insurance for Design 18.5 Professional Indemnity Insurance of MUR 5.0 Million for each consultant

Initials of signatory of Bid _____________________________________


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Form of Price Proposal Name of Contract: ______________________________________________________________ To: ___________________________________________(Insert name and address of Employer) ___________________________________________________ Gentlemen:

(a) We have examined the Conditions of Contract, Employer's Requirements & Specifications, Schedules, Addenda Nos _____ and the matters set out in the Appendix hereto. We have understood and checked these documents and have not found any errors in them. We accordingly offer to design, execute and complete the said Works and remedy any defects, fit for purpose in conformity with these documents and the enclosed Proposal, for the fixed lump sum of (in currencies, of payment) _________ or other such sums as may be determined in accordance with the terms and conditions of the Contract. The above amounts are in accordance with the Price Schedules herewith and are made part of this bid.

(b) We agree to abide by this Bid until _____________ and it shall remain binding upon us and maybe accepted at any time before that date. We acknowledge that the Appendix forms part of our Bid.

(c) We have no conflict of interest in accordance with ITB Sub-Clause 4.3;

(d) If our bid is accepted, we will provide the specified performance security, preference security (if applicable), commence the Works as soon as reasonably possible after receiving the Employer's Representative's notice to commence, and complete the Works in accordance with the above-named documents within the time stated in the Appendix to Technical Proposal.

(a) Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and to contract execution if we are awarded the contract, are listed below:

Name and Amount and Purpose of Commission Address of Agent Currency or Gratuity _______________________________ __________________ _________________________ _______________________________ __________________ _________________________ _______________________________ __________________ _________________________ (if none, state “none”).

(f) We have taken steps to ensure that no person acting for us or on our behalf will engage

in any type of fraud and corruption as per the principles described hereunder, during the bidding process and contract execution:

i. We shall not, directly or through any other person or firm, offer, promise or give to

any of the Public Body’s employees involved in the bidding process or the

execution of the contract or to any third person any material or immaterial benefit

which he/she is not legally entitled to, in order to obtain in exchange any

advantage of any kind whatsoever during the tender process or during the

execution of the contract.

ii. We shall not enter with other Bidders into any undisclosed agreement or

understanding, whether formal or informal. This applies in particular to prices,

specifications, certifications, subsidiary contracts, submission or non-submission

of bids or any other actions to restrict competitiveness or to introduce cartelisation

in the bidding process.

iii We shall not use falsified documents, erroneous data or deliberately not disclose

requested facts to obtain a benefit in a procurement proceeding.


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We understand that transgression of the above is a serious offence and appropriate actions will be taken against such bidders.

(g) We understand that:- a. you are not bound to accept the lowest or any bid you may receive; and

b. this bid, together with your written acceptance, shall constitute a binding contract

between us, until a formal contract is prepared and executed.

(h) We understand that We are, Gentlemen Yours faithfully Signature ___________________ in the capacity of __________ duly authorized to sign bids for and on behalf of ________________________________________________________________ Address __________________________________________ __________________________________________ Date _____________________________________


126

Appendix to Price Proposal

Bidders should fill in the remaining blank spaces in the Appendix. Bidders are required to sign each page of the Appendix to Bid.

Conditions of Contract Sub-Clause

Parties and Persons 1.1.2.2 Employer is:

Ministry of Health & Quality of Life, 5

th Floor, Emmanuel Anquetil

Building, Port- Louis

1.1.2.4 Employer’s Representative is:

Ministry of Public Infrastructure and Land Transport.

Interpretation 1.2 Profit shall be: [insert percent] of the Cost.

Not Applicable

Communications 1.3(a) Agreed systems of electronic transmission are: Not Applicable

1.3(b) Address of the Employer is: Not Applicable

1.3(b) Address of the Engineer is : Not Applicable

1.3(b) Address of the Contractor is : Not Applicable

Law and Language 1.4 Law in force governing the Contract is Laws of Mauritius

1.4 Ruling language of the Contract is: English.

1.4 Language for communication is: English.

Provisional Sums 13.5 13.5(b)(ii)

Payments for off sites transformer works

Percentage for overhead charges and profits for adjustment of Provisional Sums shall be: [ ] percent ([ %). - Not Applicable

Adjustments for Changes in Cost

13.8 See Schedule of Adjustment Data below.

Not Applicable

Advance Payment

14.2 Total advance payment shall be: 10 % of the Accepted Contract Amount less Provisional and Contingency sums. Number and timing of installments of the advance payment shall be: One Installment after handing over of site and start of construction works on site. Currency in which the advance payment shall be paid is: in proportion of the currencies of the Accepted


127

Contract Amount.

14.2 Repayment of the advance payment shall start after certification of: Twenty (20)% of the Accepted

Contract Amount.

14.2 Recovery of the advance payments shall be in the amount of: 12.5 % of the total amount of works

certified in monthly Interim Payment Certificates.

14.2 Advance payment shall be recovered in full prior to the time when: Eighty (80) ]%) of the Accepted Contract Amount has been certified for payment.

Application for Interim Payment Certificates

14.3(c) Amount to be retained shall be: Ten (10 ) %) of Interim Payment Certificates.

14.3(c) Limit of retention money shall be: Ten (10) %) of the Contract Price.

Payment for design shall only be effected after submission and approvals of all construction drawings and documentation.

Issue of Interim Payment Certificates

14.6 Minimum amount of an Interim Payment Certificates shall be: Two (2 ) % of the contract price , with no

more than one (1) submission per month.

Delayed Payment 14.8 Financing charges shall be at the prevailing rate of interest at the legal rate for each occurrences in which payments are made.”

Payment of Retention Money

14.9 Payment for each Section shall be as follows: Not Applicable

Currencies of Payment 14.15 Currencies of payment shall be: ……………….. , in the following proportions, as nominated by the Contractor: Not Applicable

Initials of signatory of Bid _____________________________________

Section 7- Sample forms 128 _________________________________________________________________________________________________

128

Section 7. Sample Forms


129

Table of Contents Form of Bid Securing Declaration……………………………………………………………………130 Form of Contract Agreement…………………………………………………………………………131 Form of Performance Security……………………………………………………………………….132 Form of Preference Security…………………………………………………………………………133 Form of Advance Payment Security………………………………………………………………...134 Form of acceptance by Consultants………………………………………………………………......135 Format of CV……………………………………………………………………………………………..136


130

Form of Bid-Securing Declaration

Date: [insert date (as day, month and year)] Bid No.: [insert number of bidding process]

Alternative No.: [insert identification No if this is an alternative bid ]

To: [insert complete name of Public Body]

I/We*, the undersigned, declare that:

I/We* understand that, according to your conditions, bids must be supported by a Bid-Securing Declaration. I/We* accept that I/we* may be disqualified from bidding for any contract with any Public Body for the period of time as may be determined by the Procurement Policy Office under section 35 of the Public Procurement Act, if I am/we* are* in breach of any obligation under the bid conditions, because I/we*:

(a) have modified or withdrawn my/our* bid after the deadline for submission of bids during the period of bid validity specified in Instructions to Bidders; or

(b) have refused to accept a correction of an error appearing on the face of the bid; or

(c) having been notified of the acceptance of our bid by the [insert name of public

body] during the period of bid validity, (i) have failed or have refused to execute the Contract, if required, or (ii) have failed or have refused to furnish the Performance Security, in accordance with the Instructions to Bidders.

I/We* understand this Bid Securing Declaration shall cease to be valid (a) in case I am/we are the successful Bidder, upon receipt of copies of the contract signed by me/us and the issuance of the Performance Security; or (b) in case I am/we are* not the successful Bidder, upon the earlier of (i) the receipt of your notification of the name of the successful Bidder; or (ii) thirty days after the expiration of the validity of my/our* bid.

Signature: …………………………………………………………….. Name: [insert complete name of person signing the Bid Securing Declaration] In the capacity of: [Insert the position of the signatory in the company].................. Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder] Dated on ____________ day of __________________, _______ [insert date of signing] Corporate Seal [where appropriate] [Note: In case of a Joint Venture, the Bid Securing Declaration must be in the name of all partners to the Joint Venture that submits the bid.] [*Please delete as appropriate]


131

Form of Contract Agreement This Agreement made this _____ day of ____________ 20 _____ between ________________ _____________________________________________________________________________ of ___________________________________________________________________________ (hereinafter called “the Employer") of the one part and __________________________________ of ____________________________________________ (hereinafter called "the Contractor") of the other part Whereas the Employer desires that the Works known as ________________________________ should be designed and executed by the Contractor, and has accepted a Bid by the Contractor for the design, execution and completion of such Works and the remedying of any defects therein. The Employer and the Contractor agree as follows: 1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract hereinafter referred to. 2. The following documents shall be deemed to form and be read and construed as part of

this Agreement:

(a) The Letter of Acceptance dated ____________ (b) The Employer's Requirements & Performance specifications (c) The Addenda nos. ___________ (d) The Bid dated _______________ (e) The Conditions of Contract (Parts I and II) (f) The completed Schedules, and (g) The Contractor's Proposal.

3. In consideration of the payments to be made by the Employer to the Contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to design, execute and complete the Works and remedy any defects therein in conformity in all respects with the provisions of the Contract.

4. The Employer hereby covenants to pay the Contractor, in consideration of the design,

execution and completion of the Works and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

In Witness whereof the parties hereto have caused this Agreement to be executed the day and year first before written in accordance with their respective laws. Authorized signature of Employer Authorized signature of Contractor SEAL SEAL (if any) (if any) in the presence of: in the presence of: Name ___________________________ Name ___________________________ Signature ________________________ Signature ________________________ Address _________________________ Address _________________________


132

Form of Performance Security (Bank Guarantee)

To: _______________________________________________________ [name of Employer] _______________________________________________________ [name of Employer] WHEREAS____________________________________ [name and address of Contractor] (hereinafter called "the Contractor") has undertaken, in pursuance of Contract No. ____________ dated ______ to execute __________________________________________ [name of Contract and brief description of Works] (hereinafter called "the Contract"); AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with its obligations in accordance with the Contract; AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee; NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of the Contractor, up to a total of __________________________________ [amount of Guarantee]

11 _______________________________________ [in words], such sum being

payable in the types and proportions of currencies in which the Contract Price is payable, and we undertake to pay you, upon your first written demand and without cavil or argument, any sum or sums within the limits of ______________________________________ [amount of Guarantee] as aforesaid without your needing to prove or to show grounds or reasons for your demand for the sum specified therein. We hereby waive the necessity of your demanding the said debt from the Contractor before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the Contract or of the Works to be performed thereunder or of any of the Contract documents which may be made between you and the Contractor shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification. This guarantee shall be valid until the date of issue of the Performance Certificate. Signature and Seal of the Guarantor ______________________________ Name of Bank ______________________________ Address ______________________________

Date ______________________________

11

An amount is to be inserted by the Guarantor, representing the percentage of the Contract Price specified in the

Contract, and denominated either in the currency(ies) of the Contract or in a freely convertible currency acceptable to the Employer.


133

Form of Preference Security (Bank Guarantee)

To: ______________________________________________________ [name of Employer] ______________________________________________________ [address of Employer] WHEREAS __________________________________________ [name and addresses of the contractor] (hereinafter called “the Contractor"), has undertaken in pursuance to Contract No. ________ dated ______________________ to execute _____________________________________ [name of Contract and brief Description of Works], (hereinafter called “the Contract"); AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you with a Bank Guarantee by a local commercial bank for the sum specified therein as security for compliance with his obligation stated in Sub-Clause 49.2 of the Conditions of Contract; AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee; NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of the Contractor, up to a total of _______________________ [amount of Guarantee]

12,

we undertake to pay you, upon your first written demand and without your having to substantiate such demand any sum within the limit of _________________________ [amount of Guarantee].

1

We hereby waive the necessity of demanding the said debt from the Contractor before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the Contract or of the Works to be performed thereunder or of any of the Contract documents which may be made between you and the Contractor shall in anyway release us from liability under this guarantee, and we hereby waive notice of any such change, addition or modification. This guarantee is valid until the date of the Completion Certificate.

Signature and Seal of the Guarantor _______________________________________ Name of Bank _______________________________________

Address _______________________________________ Date _______________________________________

12

Amount to be inserted by the Guarantor in accordance with Sub-Clause 49.2 of the General Conditions of Contract


134

Form of Advance Payment Security (Bank Guarantee)

To: _____________________________________________________ [name of Employer] _____________________________________________________ [address of Employer] _____________________________________________________ [name of Contract] Gentlemen: In accordance with the provisions of the Conditions of Contract, Sub-Clause 14.2 (“Advance Payment") of the above-mentioned Contract, ________________________________ [name and Address of Contractor] (hereinafter called “the Contractor") shall deposit with ________________________________________________ [name of Employer] a bank guarantee to guarantee its proper and faithful performance under the said Clause of the Contract in an amount of _____________________________________________ [amount of Guarantee]

13 __________________________________________________________ [in words].

We, the ____________________________ [bank], as instructed by the Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to ________________________________________________ [name of Employer] on its first demand without whatsoever right of objection on our part and without its first claim to the Contractor, in the amount not exceeding __________________________________________________________ [amount of Guarantee]

1

__________________________________________________________ [in words]. We further agree that no change or addition to or other modification of the terms of the Contract or of Works to be performed thereunder or of any of the Contract documents which may be made between _______________________________________________ [name of Employer] and the Contractor, shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification. This guarantee shall remain valid and in full effect from the date of the advance payment under the Contract until ________________________________________________ [name of Employer] receives full repayment of the same amount from the Contractor.

Yours truly, ______________________________________ Signature and Seal: ______________________________________

Name of Bank/Financial Institution: ______________________________________ Address: ______________________________________

Date: ______________________________________

13

An amount is to be inserted by the Bank or financial institution representing the amount of the Advance Payment,

and denominated either in the currency(ies) of the Advance Payment as specified in the Contract, or in a freely convertible currency acceptable to the Employer.


135

Form of Acceptance by Consultants

To: Building Contractor ………………………… ………………………… Sir, Design and Construction of a Neonatal Intensive Care Unit of an

approximate area of 343.0 m2 at Victoria Hospital, Candos.

1.0 Having examined the tender documents, we agree to prepare the necessary documents for

submission and to carry out supervision of the works until the end of the defects liability period as required by the conditions of the bid. 2.0 We shall on award of the works submit to you proof of our Professional Indemnity Insurance Cover. 3.0 As requested by the conditions of the bid, during the construction period, we shall avail ourselves for any matter as may be requested by the Employer or his Representative 4.0 We agree to abide by this offer as long as your tender is under consideration by the Employer and if accepted will lead to binding contract between us. ……………………………………………………………………….. Consulting Architect/Civil Structural Eng/Mechanical Eng/Electrical Eng (Note – Form of Acceptance shall be submitted for each discipline, the CV of that will be assign to work on the project is to be submitted as per enclosed format.


136

FORMAT OF CV

Name ……………………………………………………………... Profession ……………………………………………………………… Years with firm ……………………………………………………………… Nationality ……………………………………………………………… Proposed Position In Team ………………………………………………………………. Key Qualification ………………………………………………………………..

(Under this heading, give outline of staff member’s experience and training most pertinent to assigned work on proposed team. Describe degree of responsibility held by staff member and relevant previous assignments and give dates and locations. Education (Under this heading, summaries College/University and other specialized education of staff member, giving name of schools, dates attended and degrees obtained. Use up to a quarter pages) Experience Record (Under this heading, list all positions held by staff members since graduation, title of positions held and location of assignment. For example in last ten years, also give types of activities performed and Employers references, where appropriate. Use up to three quarters of a page). Languages (Indicate proficiency in speaking, reading and writing of each language by “excellent “,”good”, “fair” or “poor”) Signature of staff members………………………………………..Date…………………………

Section 8- Schedules 137

137

Section 8. Schedules


138

CONTRACT SUM ANALYSIS (FORMAT)

Section 1 Item No. Description Amount (MUR)

1. PRELIMINARIES & GENERAL COSTS The Contractor is to allow for costs related to Preliminaries and General Conditions of Contract requirements including the following but not limited to setting out of works, site management, Contractor’s Office, overheads, tools, plants, scaffolding, store, stacking and storage of materials, Architect’s facilities, insurances, bonds, watchmen, light, electricity, signboard, Protection, security of workmen, etc… and works on site, temporary hoardings and gantries, pumping and dewatering, police requirements, etc.

The contractor is to substantiate the costs attributed to preliminaries with a fully detailed breakdown.

2. SUBSTRUCTURE 2.1 Excavation 2.2 Column bases+strip footing 2.3 Works to plinth level

3. SUPERSTRUCTURE

3.A Frame 3.A.1 Concrete 3.A.2 Metallic

3.B Upper floor

3.C Roof 3.C.1 Roof structure 3.C.2 Roof coverings 3.C.3 Roof drainage 3.C.4 Roof lights 3.C.5 Roof Insulation

3.D Stairs 3.D.1 Stair structure 3.D.2 Stair finishes 3.D.3 Stair balustrades and handrails

3.E External walls

3.F Windows and external doors 3.F.1 Windows 3.F.2 External doors

3.G Internal walls and partitions

3.H Internal doors

4. FINISHES

4.A Wall finishes 4.A.1 External 4.A.2 Internal


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Item No. Description Amount (MUR)

4.B.4 Others

4.C Ceilings Finishes 4.C.1 Finishes to ceilings 4.C.2 Suspended ceilings

4.D Acoustic treatment

5. SITEWORKS (detail below)

In association with provision of utilities i.e power, water, telephone etc supplies

6.. To include other items as deemed necessary

TOTAL Section 1 carried to Main Summary


140

Section 2 : Electrical and Mechanical works

Item No.

Description Qty. Amount

ELECTRICAL WORKS 1. To supply, install, test and commission the Main Distribution

Board complete with MCCB, busbars, distribution blocks, MCBs, RCDs, etc and other accessories and labeling.

Lot

2. To supply, install, test and commission the Sub Distribution Boards/Outdoor panels complete with MCBs, RCDs, etc and other accessories and labeling.

Lot

3. Supply, install, test and commission all luminaires. Lot 4. Supply, install, test and commission Lightning Protection

System and accessories Lot

5. Supply, install, test and commission all Cables and Wirings for all final circuits

Lot

6. Supply, install, test and commission all Conduit works for all the circuits

Lot

7. Supply, install, test and commission the Fire Detection and Alarm System

Lot

8. Supply, install, test and commission the Ventilation System Lot 9. Supply, install, test and commission all Air Conditioning Units Lot 10. Supply, install, test and commission all fans including wall

fans, extractor fans (in toilet blocks) inclusive of switch power sockets

Lot

11. Supply, install, test and commission the Emergency Generator Set including the base and the exhaust system

Lot

12. Supply, install, test and commission the Water Pump and pump house

Lot

13. Supply, install, test and commission all Hand Driers complete with switches power sockets

Lot

14. Supply, install, test and commission all other accessories including switches, power sockets, double pole switches, etc

Lot

15. Supply, install, test and commission all cable tray works Lot

16. Supply, install, test and commission earthing system including earth pits

Lot

17. Supply, install, test and commission the underground works including excavation, laying of high pressure pipes, warning tape, backfilling, making good to surface , construction of electric manholes, etc.

Lot

18. Liaison with CEB for connection of electricity supply Lot 19. Provision of as-made drawings and operational manuals Unit 20. Maintenance during Guarantee period including repairs and

associated works c/w deployment of technical staff on site during normal working hours

Lot

21. Testing and Commissioning of the whole installation and submission of test reports and certificates.

Lot

22. Any other items not mentioned above but deemed necessary

to complete the project and make the system fully operational. Please give details

Lot


141

Item No.

Description Qty. Amount

MECHANICAL WORKS 23.0 Fire Fighting systems 23.1 Design, supply, install fire fighting systems including hose reel

installation and hydrant system Sum

24.0 24.1

Plumbing and sanitation systems Allow for all the plumbing works inclusive of all accessories, and fittings.

Sum

25.0 Testing and Commissioning 25.1 Test and Commission the whole system inclusive of

submission of all test certificates Sum

26.0 Maintenance during guarantee period 26.1 To allow for the maintenance and repairs of the electrical and

associated works (including electromechanical equipment e.g. passenger lift and generator) c/w deployment of technical staff on site during working hours, as per specifications.

Sum

27.0

Provision of “As fitted” drawings and manuals

27.1 Supply of “As fitted” drawings and technical maintenance and operation manuals as per specifications and tender documents

Sum

28.0

Any other item not mentioned but needed to complete the installation and make fully operational as per proposed set up and specifications or according to drawings but not detailed above . (Please specify with details). Item required but not mentioned will be deemed to have been included elsewhere in the bid

Sum

Section 2 (Brought to Main summary) Sum


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MAIN SUMMARY

Rs Cs

A Section 1

B Section 2

C SUB-TOTAL

D Design fees (Payment shall be effected only after submission and approvals of all construction drawings and other documentation). E Fees for supervision of works by consultants during construction and defects liability period. The minimum amount for supervision fee shall be 2 % of sub-total C above. A lower amount shall not be considered. (This amount will be disbursed on a monthly basis as per approval of the Employer’s Representative)

SUB-TOTAL Works (a)

Discount (if any) (b) Total Excluding VAT (a-b)= (c)

Allow the Contingency sum of Rupees five hundred Thousand to be used at the discretion of the Employer and deducted in whole or in part, if not required. (d) Provisional sum for timely off sites transformer works

VAT @ 15% of (d) = (e)

500,000 ………………..

00

TOTAL (inl. VAT) and contingency = (c) + (d)+ (e)

Priced Activity Schedule Authorised By:

Signature: ___________________________

Name: ____________________________

Position: ___________________________ Date: ____________________________ Authorized for and on behalf of:

(DD/MM/YY)

Company: _________________________________________________________________


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Schedule of Key personnel

Name Summary of qualifications (I) Nominee Experience and (ii) Alternate Present Occupation

Headquarters Partner/Director Other Key Staff (give designation) Site Office Site Superintendent Deputy Superintendent Supervising Engineers Construction Supervisors Other Key Staff

The bidder shall list in this Schedule the Key personnel (including first nominee and the second choice alternate) he will employ from headquarters and from Site Office to direct and execute the Work, together with their qualifications, positions held and their nationalities.


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Schedule of Subcontractors

Statement of Similar Element of Approximate Value Name and Address Works Previously

Work of Subcontractor Executed

The bidder shall enter in this Schedule a list of the Sections and appropriate value of the work for which he proposes to use subcontractors, together with the names and addresses of the proposed subcontractors. The bidder shall also enter a statement of similar works previously executed by the proposed subcontractors, including description, location and value of work, year completed, and name and address of the Employer/Employer’s Representative. Notwithstanding such information, the bidder, if awarded the Contract, shall remain entirely and solely responsible for the satisfactory completion of the Works.

Section 8. Drawings _________________________________________________________________________________________________

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Section 9. Drawings The only available drawing is the Site plan (refer to page 148 and 149) indicating the plot allocated for the project

Notes on Drawings to be submitted As a minimum, drawings requested in section 4: Employer’s Requirements are to be submitted

Section 10.Checklist _________________________________________________________________________________________________

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Section 10. Checklist

The bidder should ensure that the table below is completed and attached to the bid document at the time of submission


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CHECKLIST FOR SUBMISSION - Self Adherence

DOCUMENTS TO BE INCLUDED IN TECHNICAL ENVELOPE Bidder use

Office Use

Yes No Yes No Remarks

1. Bid Form for Technical Proposal and Appendix to Technical Proposal

2.Bid Securing Declaration

3.Information on Qualification ;(as per clause 6.1 of the ITB )

4.Confirmation of Eligibility as per clause 4

5. Section 2 –general conditions of contract

6. Section 3 –Conditions of particular application

7. Section 4 -Employer’s requirements ( Pg 50-55)

8. Section 5 -Specifications and performance specifications. ( Pg 57-90)

9. Schedule of Key Personnel

10 Schedule of Subcontractors;

11. Forms of acceptance by Consultants

12.C V of personnel & Consultants

13.Schedule of compliance sheets

14.Drawings & Report

DOCUMENTS TO BE INCLUDED IN FINANCIAL ENVELOPE Bidder use

Office use

Yes No Yes No

1.Bid Form for Price Proposal

2.Contract Sum Analysis/Breakdown of contractor’s price

3.Appendix to Price Proposal

…………………………………………………(Signature of Bidder)


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149