role of management towards employee retention in present scenario, contributed by: tweena pandey
TRANSCRIPT
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 1
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
“ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT
SCENARIO
Contributed by:
Mrs. Tweena Pandey
Lecturer, Management, Deptt.
Uttaranchal Institute of Management
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 2
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
Abstract:
The motive of this research is primarily to augment my skills & abilities in the field of Human
Resource that cannot only gain the people employed but can also offer my country including
global economy, a fresh & in-depth vision especially in relation to the upcoming argument of
Employee- Retention trend in modern Indian Organization‟s work culture.
This study will verify whether the existing research works that are especially based on Role &
Significance of Organizational Culture as well as supervisor‟s attitude towards employee-
retention, are still applicable to a remarkable extent according to the present scenario of an
Indian companies. Secondly, it is an attempt to extract & report some more possible corrective
measures as the preventive options especially under ongoing “DEFLATIONARY
PRESSURES”, due to which, not only the economic levels of India are being affected, but the
downsizing is also going on in other countries as well. This research would also be an attempt
upon “Talent- Management”, under such a crisis in relation to the work culture of different
organizations. Besides, it intends to throw light upon the vexed issue of “Employee Attrition”,
which is being managed diplomatically by inducing the employees to voluntarily leave the
organization by alluring them through extra financial benefits allowed to them. It will also be a
positive way of taking an “AFFIRMATIVE” response from employees‟ end.
Key Words:- Deflationary Pressures, Talent Management, Employee Attrition.
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 3
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
“ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT
SCENARIO:- (A Study Based on Automobile Sector)”
INTRODUCTION
It has generally been observed that majority of human capital involving companies of western or
developed countries have adopted, the effective and updated measures to overcome and resolve
the problems in relation with increasing “Employee Attrition”, specifically originated due to
deficiencies in Organization‟s Work Culture. As well as the lack of the supervisor‟s tendency
and skills to handle and manage their concerned subordinates and employees, which is
noticeably causing “The Employee Turnover” either due to the feeling of dissatisfaction in
regard with their concerned work culture or due to the psychological hammers of frustration and
disillusionment occurred among them in regard with their non- appreciable superior –
subordinate relationship as well as their dissatisfactory recognition status and support.
Thus, the main focus of the study is to examine the existing measures to overcome such a
problem, immensely, and also in support with that, finding out some more possible & effective
options that can, up to a considerable extent, influence the work culture, as well as supervisors,
concerned with the productive organizations of the developing countries, like India to promote
and up- bring the other favorable alternatives such as “Talent/ Employee Retention” or say
“Aptitude Management” of their efficient Employees so that, the probable Two- Way loss, i.e.
the Productivity & Profitability Loss on company‟s part, as well the unavoidable loss i.e. Job &
Motivation Loss on employee‟s part can work out effectively.
AIM & OBJECTIVE OF STUDY (Need for Study):
The motive of this research is:
1. Primarily on verifying whether the existing research works that are especially based on Role &
Significance of Organizational Culture as well as supervisor‟s attitude towards employee-
retention, are still applicable to a remarkable extent according to the present scenario of in Indian
companies.
2. Secondly, it is an attempt to extract & report some more possible corrective measures as the
preventive options especially under ongoing “DEFLATIONARY PRESSURES”, due to which,
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 4
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
not only the economic levels of India are being affected, but the downsizing is also going on in
other countries as well.
3. This study is also an attempt to initiate “Talent- Management”, under such a crisis in relation
to the work culture of different organizations.
4. Besides, it intends to throw light upon the vexed issue of “Employee Attrition”, which can be
managed diplomatically by inducing the employees to voluntarily leave the organization by
alluring them through extra financial benefits allowed to them.
5. It will also be a positive way of taking an “AFFIRMATIVE” response from employees‟ end.
Thus, not only from the Employee‟s perspective, this revision will also lay down the grounds for
possible alternatives from the Employer‟s perspective as well.
These grounds will provide the possible measures to the organizations & employees to deal with
the issues of Retention during Recession.
LITERATURE REVIEW:
Up till now, there are numerous research works & studies, have been made by the respective
researchers, that influence my research motive to this stage, such as Margaret A. Deery & Robin
N. Shaw (1999) reported that much of the research has focused on isolating the causes of
employee turnover and devising strategies for employee retention. Little attention, however, has
been given to the impact of high turnover rates on the culture of an organization. In context with
case of Indian Organizational Structure, Prof. Lichia Yiu, Ed.D. & Prof. Raymond Saner, Ph.D.
(2008) examined that Employee turnover increased over the last years due to the strong growth
of the Indian Economy. The impact of this economic buoyancy has affected all economic sectors,
including the traditional sectors. However, the low skilled employees show lower turn- over rates
and the same accounts for employees with more years of service in the same company. “Before
one attempts to seek a comprehensive solution to the problem of retention, it may perhaps be
proper to analyze the causative factors that result in heavy migration of scarce Human
Resources”(Prof. (Ms) Meenakshi Gupta- 2003). The study of Role of Organizational Culture
towards Employee Retention is also influenced by the observation of Robin N. Shaw (1999),
according to whom, “Much of the research has focused on isolating the causes of employee
turnover and devising strategies for employee retention. Little attention, however, has been given
to the impact of high turnover rates on the culture of an organization.” In relation with
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 5
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
“Employee or Job Turover”, Prof. Lichia Yiu, Ed.D (2008) reported that an important distinction
needs to be made between “employee turnover” versus “job turnover”. Employee (worker)
turnover reflects employees' transitions from one job to another. For instance, when an employee
stops working at one company to either leave the labor market or takes a job at a different
company. Job turnover, in contrast, reflects job creation and job destruction such as by a new
software company opening up a new office in Silicon Valley and hiring ten employees.
According to Shachi Kant Sharma (2009), “Retention is not merely a scheme but a strategy and
should address the functional turnover.” Stressing upon the seriousness of Employee- Retention,
Jack J. Phillips & Adele O. Connell, in their voluntary edition “Managing Employee Retention-
A Strategic Approach” quoted that During the past decade, employee turnover has become a
very serious problem for organizations. Managing retention and keeping the turnover rate below
target and industry norms is one of the most challenging issues facing business. In his article
“The Key to Managing Attrition, Abhay Valsangkar visioned that “The last few years‟ have
witnessed alarming rates of employee churn and the modern world has termed this employee
turnover as „Attrition‟. The decision of ending association lies solely with employees but the
organization plays a major role in decision-making. Location preference, work environment,
monetary dissatisfaction or personal priorities are some of the various reasons for employee
turnover.
Attrition becomes a serious concern for organizations when it starts adversely impacting day-to-
day efficiency and business continuity. Undoubtedly it is a threat to productivity, knowledge,
expertise and business relationships, resulting in significant loss of investment incurred in
recruitment and training of employees.” Sheridan, John E. (1992), in his publication, “Academy
of Management Journal” reported that the variation in cultural values had a significant effect on
the rates at which the newly hired employees voluntarily terminated employment. The
relationship between the employees' job performance and their retention also varied significantly
with organizational culture values.
RETENTION:- THE TERMINOLOGY
What is Retention exactly?
After the process of recruitment, a major challenge that managers of the concerned organizations
are facing is “TALENT- RETENTION”.
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[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
Derek Stockley (1996-2010), in his article “Talent Management concept- definition &
explanation”, has defined the term Talent Management as “A conscious, deliberate approach
undertaken to attract, develop and retain people with the aptitude and abilities to meet current
and future organisational needs”. According to him talent management involves individual and
organisational development in response to a changing and complex operating environment. It
includes the creation and maintenance of a supportive, people oriented organization culture.
As during the last decade, since the job hopping has become a frequent & common phenomenon
opted by the efficient or average performers and work force, either by will or by enforcement of
their respective employers, thus, the subsequent “efficiency gap” is being witnessed these days,
especially in relation to the pre- estimated and actual work standards availed by the employers
via their respective staff members.
The main reason analyzed behind this situation is that too much concentration of employers
towards the accomplishment of their own targets & mutual interests, is generating a pessimistic
sense of self centered approach among them, due to which they are ignoring the interest of their
employees in regard with their fiscal status nurture, their skill enhancement, morale boosting,
knowledge management & settlement of their common disputes. This attitude of employers
towards their employees, subsequently waiving- off the productive “Talent Retention” tool, out
of the corporate concepts, giving rise to day by day increase in rate of “Employee Attrition due
to Irritation” .
EMPLOYEE RETENTION IN TODAYS CORPORATE SCENARIO
Employee Retention involves captivating measures to support employees to maintain their
association with the organization for the maximum period of time, so that the cost that may
oftenly & pointlessly incurred in the process of recruitment & selection of employees, can be
curtailed and reduced. Corporate Culture is facing a lot of problems in employee retention these
days. Hiring conversant people for the job is essential for an employer. But retention is even
more important than hiring. There is no scarcity of prospects for a talented person. There are
many organizations, which are looking for such employees. If a person is not pleased by his
current job, he may switch over to some other more suitable job, In today‟s environment, it
becomes very important for the organizations to retain their employees rather than waiving- off
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 7
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
the employees from their jobs. The top organizations are on the top only and only since they
value their human resources, their skills, potentials & their aptitude to perform. They also know
how to keep them jelled to the organizations. Employees stay and leave organization for
whatsoever reason, but the main thing is that the employers must appreciate these reasons
properly so that they timely opt & practice the Retention Measures accordingly.
WHY RETENTION??
Stockley had also pointed certain specific importance in regard with the Talent Management
Approach, and that are as follows:
Recruitment - ensuring the right people are attracted to the organisation.
Retention - developing and implementing practices that reward and support employees.
Employee development - ensuring continuous informal and formal learning and
development.
Leadership and "high potential employee" development - specific development
programs for existing and future leaders.
Performance management - specific processes that nurture and support performance,
including feedback/measurement.
Workforce planning - planning for business and general changes, including the older
workforce and current/future skills shortages.
Culture - development of a positive, progressive and high performance "way of
operating".
UPON WHICH ASPECTS A COMPANY SHOULD FOCUS??
Companies should focus upon the following aspects while practicing process of employee
retention:
Preparation Ahead: Where today, when due to any reason, an employee may try to leave the
organization, the HR manager has to be quiet universal & sensitive to such moves and become
conscious of the job requirement. The employees may be advised not to leave as we may
consider not only those who are appearing for employment but also those who are employed and
fit our needs well could be counseled to make a job move.
Transparency in job necessities: Since work analysis & designing provides the base to the job
descriptions & specifications. The format of job description must be quiet clear, simple, specific
and adaptive, so that an employee may easily & effectively understands his responsibilities &
duties within an organization.
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 8
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
Recognize a good Source of Recruitment: Since the level of competition is increasing day by
day, the critical analysis of the selection of the best source of recruitment out of the available
alternatives has became a task of priority these days. The suitable example of sources of
recruitment adopted by the present corporate entities are classified as reference groups, job-
portals (paid/ unpaid), placement consultancies, etc, that is significantly assisting the employees
in the cost curtailing & time saving techniques.
Screening & Interviewing: As we all know that even a single wrong employee selection, can
turn into a long term liability for the employers. Thus if an employer recognize & practice the
justified and thorough screening and interviewing procedure, which starts with the initial stage of
call for vacancy, then for the long term perspective, he can save lot much of time, cost & energy
of his organization. It is obvious that for this attempt, a recruiter must be very peculiar and
foresighted in special context with protecting the long turn interest of hi concerned organization.
Granting Challenging work: As part of rooting the successful staffing patterns, it is the core
responsibility of the top management, to make provision for sustainable but also challenging
work- atmosphere to enhance human competiveness among the intra (department to department)
as well as inter (industry to industry) network of employee staff in such an healthy way, so that
without hindering any individual or organizational interest, it can generate the positive &
productive flow of compatible competition among different hierarchical patterns, full of
enthusiasm.
Focus on Compensation and working condition: To manage the workforce effectively,
employers must focus upon regulating the salary structure of its personnels in a way to justify the
employee‟s skilled or unskilled labour as well as to the cost incurred by an employer over its
human capital management.
On the other hand, high-quality infrastructure, support systems, etc. go a long way in attracting
& retaining an employee.
RETRENCHMENT
Since the main aim of this study is to draw attention and disparage certain vicious features of
retrenchment practice and swap them with the sensible inference of retention process, it is better
to understand the term retrenchment too.
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 9
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
RETRENCHMENT DEFINED:
Under Section 2 (00) of the Act, the term retrenchment is defined as follows:
“Retrenchment means the termination by the employer of the services a workman for any reason
whatsoever, otherwise than as a punishment inflicted by way of disciplinary action, but does not
include:
1. voluntary retirement of the workman; or
2. retirement of the workman or reaching the age of superannuation if the contract of
employment between the employer and the workman concerned contains a stipulation in that
behalf; or
3. termination of the service of the workman as the result of the non- renewal of the contract of
employment between the employer and the workman concerned on its expiry or of such contract
being terminated under a stipulation in that behalf contained therein; or
4. termination of the services of a workman on the ground of continued ill- health”.
WHY RETRENCHMENT??
Retrenchment is of special importance to small firms during recession (Pearce and Robbins
1994; Robbins and Pearce 1993). The business press advises firms in industries where profits
rise and fall with the general business cycle (hereafter called procyclical) to use retrenchment as
a response to poor macroeconomic conditions (McLaughlin 1990). The alternative
recommendation from the business press is to alter the scope of the firm (Altany 1991a; 1991b),
but a small firm faces a higher level of undiversified risk; its success and survival are tied to its
core business (Heany 1985; Ang 1991). Other strategies such as divesting a strategic business
unit, diversifying into a more stable business, or smoothing operating distress with short-run
financing from a parent company are not generally available to the small firm. Also, the potential
confluence of personal and firm income and the weakening of limited liability makes recession
survival very important to small businesses and their owners (Ang 1992). Therefore, it would
seem that small firms need to understand retrenchment as a possible response to poor
macroeconomic conditions (Robbins, D. Keith (1998);”Retrenchment among small
manufacturing firms during recession”; “Journal of Small Business Management”).
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[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
The following are the essential ingredients of retrenchments defined in Section 2 (oo) of the Act:
1. There must be termination of services of a workman by the employer.
2. The termination of services must be on the ground of surplus labor.
3. The service, which is terminated, must have been capable of being continued.
4. The termination of service may be for any reason whatsoever but it should not be
actuated by any motive of victimization or any unfair labor practice.
5. The termination of service must be of surplus labor or staff in a continuing industry. Thus
termination of service of workman on the closure of the business is not retrenchment.
6. The termination of service of the workman must be for proper reasons such as for
economy, rationalization in industry, installation of new labor saving machinery or any
other industrial or trade reasons.
7. The termination of service must not fall within the exclusion clause of the definition,
such as voluntary retirement, retirement on reaching the age of superannuation and
termination on the ground of continued ill health etc.
A RELEVANT CASE STUDY OF RETRENCHMENT DURING RECESSION
PERTAINING IN MUL:
“The 1995 incentive scheme in MUL was operational for a period of four years with effect from
1st April, 1995. The management of MUL was keen to keep the employee costs in check to retain
the competitiveness of MUL in a highly competitive market while making the new incentive
scheme. MUEU, on the other hand, has been opposing the new method of calculating the
incentive. The Union representatives and the MUL management held a meeting on 23rd
September, 2000 to consider the management's proposal for the new incentive scheme but no
agreement could be reached. As the matter could not be resolved and the production in the
factory was getting affected, the management on 11th
October, 2000 decided to notify the new
incentive scheme to bring normalcy in the operations. Management has also sought a Good
Conduct Undertaking from workmen before entering the factory with effect from 12th
October,
2000. MUEU had sought ad-interim injunction from the Civil Court against Good Conduct
Undertaking, but the Court dismissed the request. MUL has dismissed and terminated the
services of 44 workmen and 21 trainees and suspended another 10 workmen since the start of the
agitation. There had been two unfortunate incidents of death involving MUL personnel on 17th
and 18th
October, 2000. The MUEU had alleged that high-handedness on the part of the
management resulted in these two incidents. The management of MUL has claimed that they
have nothing to do with it.” “Situation arising out of labour unrest in Maruti Udyog Limited and
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 11
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
steps taken by the Government in regard thereto- Calling Attention- Synopsis of Debates- Lok
Sabha (http://parliamentofindia.nic.in/lsdeb/ls13/ses5/29112k.htm).
RETRENCHMENT DRAWBACKS:
“Retrenchment may create demoralization, dampen organizational productivity and
increase voluntary retrenchment, discourage the organizations‟ most talented and productive
members who will end up leaving the organizations (Behn, 1980) and Standing and
Tolkman (1991) warn that the introduction of voluntary retrenchment arrangements may
impose considerable financial burdens on the organisation. Wilburn and Worman (1980)
say that retrenchment threatens one‟s faith in the value of his contribution to the
organisation and sense of control over the future.
Retrenchment causes industrial unrest. Biller (1980) notes that people whose status,
income, and future are dependent on the programs that employ them will inevitably resist
the change. This is further enhanced by trade unions, which resist un-called-for layoffs.
Wilburn and Worman (1980) says that further resistance may come from members of
management who have spent time developing policies and programs and whose end may not
be seen. Innovation might be dampened because of retrenchment (Biller, 1980).
RETENTION DURING RECESSION:
“Employee retention is always important, but it is especially important in a difficult economy.
Obviously, there‟s a lot of attention being given to employees who are leaving organizations due
to layoffs and its connection to the economy. But there are also the individuals who remain (also
known as the “survivors”) and, most importantly, the people who are qualified, high-performers
that a company needs in order to accomplish anything on a day-to-day basis. Many companies
offer knowledge-based services, so it‟s important for these companies to take a closer look at
who their talented people are, what they‟re bringing to the company and make sure they‟re
engaged and performing at a high level. This has been difficult recently, however, due to the
economy. During a difficult economy, employers often forget how important communication
with employees is and start to lack communication. Generally, with respect to each business‟s
situation, failure to involve your employees in business decisions (by communicating to them)
can cause people to feel disconnected. This is especially true for high-performing employees
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 12
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
(Rick Gibbs, 2009, ”Employee Retention is Especially Important During a Recession”, “HR and
the City”)”. Gibbs also plotted the following steps, which an entrepreneur may practice for being
an effective retainer:
Engage all your employees, but specifically engage your high-performing employees.
Tell your employees how important they are to your company‟s success.
Recognize people on a day-to-day basis.
Be creative as a company and think beyond typical advancement or typical rewards for
employees.
JACKS TO SUPPORT RETENTION DECISION
Certain essentials responsible to regulate the Employee Retention decision are enumerated as
follows to support the study:
1. The Employer‟s Image over the employee influence Employee‟s retention decision.
2. The Employee‟s Image over the employer, influence Employer‟s decision of whom to
retain.
3. Supervisor‟s attitude & Organizational culture have direct and optimistic relationship
with employees‟ organizational commitment.
4. Supervisor‟s attitude & Organizational culture have direct and pessimistic relationship
with employees‟ organizational commitment.
5. The cost cutting perception influence the employer‟s decision to retain their employee‟s
especially during recession.
6. There is direct relationship of organizational culture & supervisor‟s behavior with
employee retention.
7. High satisfaction and high commitment of employees influence the employees to retain.
8. High dissatisfaction and stress discourage the employees to retain.
9. The cooperative organizational culture along with capacity & interest of supervisors to
retain their employees, influence the employees to retain.
10. The job insecurity & economic instability influence the employee‟s retention decisions
especially during recession.
11. The liquidity of skilled labour & avoidance of selection & training expenses influence the
employer‟s decision to retain their employee‟s especially during recession.
12. There is interrelationship among organizational culture and supervisor‟s attitude towards
employee retention during recession.
ROLE OF MANAGEMENT TOWARDS EMPLOYEE RETENTION IN PRESENT SCENARIO 13
[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
CONCLUSIONS
As the observations & analysis made in the latest study in relation with employee turn- over,
decisions, we can state that to gain competitive advantage, even at the time of recession, the firm
needs to retain its existing resources to gain human capital advantage over the competitors, as
human capital is that work force, that can not be cloned but can only be substituted. We can also
state that infrastructure can be created and technology can be purchased, but human capital
neither can be created, nor purchased, it can only be groomed.
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[Tweena Pandey, Lecturer & Member of Editorial Board, Deptt. Of Management, Uttaranchal Institute of Management (UIM), Dehradun, Uttrakhand]
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Mrs.Tweena Pandey Lecturer, Management Deptt., Uttaranchal Institute of Management, Dehradun.
Ph: 9335730966 / 9335204593
E-mail: [email protected]