organization of community fire brigade

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TACTICAL PLAN

OVERVIEW

Barangay is the basic political unit. Being such, it serves as the primary planning

and implementing unit of government policies, plans, programs, projects, and activities in

the community. As the smallest government unit, it is deemed as the foundation on which

the rest of the state’s institutions are built.

However, Asia has been the worst catastrophic events affected region. The National

Disaster Coordinating Council (NDCC) has recorded 523 events from 1987 to 2000 with

an average of 37 disasters annually. In particular the Philippines, being located within the

Pacific ring of fire, has been classified among the top ten hazardous countries in the world

on account of the numerous natural geo-meteorological hazards to which it is constantly

exposed to. Add to that is the threat where a community experiences fire incidence which

has more or less the same devastating effects on human life, economy and environment.

Both of these realities are concerns that the leadership must be aware of and be prepared

about on mitigating if not prevent the losses these can bring to lives and properties.

Barangay San Roque, Southern Leyte being one of the many stakeholders of the

College of Maasin, where the proponent is connected professionally, is one of the target

beneficiaries of this tactical plan for the community’s awareness and protection against

these natural and man-made hazards. Records show that there were incidents of natural

hazards such as typhoons and fire incidence that has devastating effects on human life,

economy and environment. With this reality, a strategy shall be crafted to help the

community cope up with the effects of these hazards that may occur in the future.

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This tactical plan will help the barangay to organize and strengthen a Community

Fire Brigade equipped with skills and basic knowledge in first aid and fire prevention

techniques. As an essential component to be a member of the fire brigade, the members

have to undergo basic training in first-aid and fire prevention skills to mitigate the damage

before the medical and fire personnel arrive at the site.

The success will also depend on the leadership of the barangay whose officers are

the main members of the team. They must commit and be aware that they are part of the

mission in minimizing if not eliminating the loss of lives and property not only of their

own but of the whole community.

AGENCY PROFILE

San Roque is the second largest barangay of the Municipality of Macrohon which

is situated on the boundary of the Municipality of Padre Burgos.

Vision

Ang Barangay San Roque maoy Mangrove Capital sa lungsod sa Macrohon, diin

ng mga lumulopyo himsog, edukado, matinabangon, ligdong, maabi-abihon, ug

mahadlokon sa Ginoo. Ang kahimtang sa palibot malinawon, hamugaway, desente, hinlo

ug luwas sa katalagman ug dunay kumpleto ug namintinar nga mga pampubliko nga

pasilidad, ubos sa pagdumala sa mga ligdong, lig-on, maalagaron, may insakto nga

kahibalo ug maka-dyos nga opisyales

(Brgy. San Roque is the mangrove capital of the Municipality of Macrohon with

physically fit, educated, helpful, honest, hospitable and god-fearing constituents.

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Environment is peaceful, decent and clean and free from hazards, with well managed

public infrastructure, governed by righteous, god-fearing and honest leaders and officials.)

Mission

Pagkamakanunayon, matinud-anon, dayag, hapsay, ug luwas nga pagdumala

pinaagi sa dinaliang pagtubag ug paghatag sa mga panginahanglan sa katawhan sa

Barangay.

(Be a truthful, honest, transparent, peaceful and safe environment and to provide

fast delivery of public service designed to answer the needs of barangay constituents.)

Historical Background

The name Barangay San Roque Elementary originated from the barangay’s patron

saint Senor San Roque. Two hundred years ago, barangay San Roque was located in

Lungsod Daan. It was inhabited only by few families namely, the Aure, Kadava, Maitem,

Risma and Rodas who lived peacefully and harmoniously. Fishing and farming were their

major sources of income. Barangay San Roque was formerly called “Panagsaan”. It is

because the place is along the sea coast and anything that floats in the sea is carried by the

waves to the shore especially during and after the storm surge.

One day, a stranger came taking along with him a statue of a saint. It was not an

ordinary statue for it was not made of wood nor stone but of a big fish bone. He gave this

statue to the folks of Lungsod Daan for their hospitality. The inhabitants wholeheartedly

accepted it and became their patron saint. The statue was later called Señor San Roque,

healer of the sick. The statue that they received from the stranger is the very statue that is

placed in the altar of the San Roque Parish Church.

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Many years passed, the population of Lungsod Daan grew bigger. The inhabitants

with their leader called “Ginaupan” whose position is the same as the Punong Barangay of

today, realized that the place was too small for the growing populace. They decided to

transfer for a wider and bigger place which is four kilometres from Lungsod Daan and

called it Barangay San Roque.

Services and Activities

Section 17 of the Local Government Code of 1991 states that “They shall also

discharge the functions and responsibilities of national agencies and offices devolved to

them pursuant to this Code. Local government units shall likewise exercise such other

powers and discharge such other functions and responsibilities as are necessary,

appropriate, or incidental to efficient and effective provisions of the basic services and

facilities enumerated herein.”

Such basic services and facilities include, but are not limited to the following:

Agricultural support services which include planting materials distribution

system and operation of farm produce collection and buying stations;

Health and social welfare services which include maintenance of barangay

health center and day-care center;

Services and facilities related to general hygiene and sanitation, beautification

and solid waste collection;

Maintenance of katarungang pambarangay;

Maintenance of barangay roads and bridges and water supply system;

Infrastructure, facilities such as multi-purpose hall, multipurpose pavement,

plaza, sports center, and other similar facilities;

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Information and reading center; and

Satellite or public market where viable

Relevant Facts and Figures

Barangay San Roque is a coastal village which occupies only a portion of its

135,990 hectares of mostly plain land. The national road traversing along the entire length

of the barangay proper makes the place bust line of transportation activities. The barangay

is abundant with freshwater. The barangay recorded a minimal growth in vehicular

accidents that had occurred from the past 3 years. The Busay Falls becomes the famous

spot to do picnic by the neighbouring municipalities and barangay. Other enchanted body

of water is the “Kubkubon” spring at Sitio Bagong Silang which lies slightly above the sea

level and during low tide is likewise the source of potable water. A southern Leyteño and

a native resident of San Roque, Col. Ruperto K. Kangleon, Soldier, Patriot and Statesman,

is a recipient of numerous awards and recognition bringing along as being the pride of the

barangay.

STATEMENT OF THE PROBLEM

Situational Analysis

Barangay San Roque is located between the Municipality of Macrohon and Padre

Burgos. Majority of households are congested and made of light materials which makes

them susceptible to fire incidences. Their major sources of living are fishing and farming.

With the present unpredictable natural calamities hitting the country such us numerous

typhoon, flooding, earthquakes, landslides; and fire incidences hitting the barangay, this

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oftentimes left the barangay constituents helpless with the absence of an active and skilled

emergency response team.

Unlike natural calamities, fires are the most costly preventable emergency in the

Philippines according to a study done by the Department of Health – Health Emergency

Management Staff (DOH-HEMS). It revealed that fires constituted 39% of all events

reported to the Health Emergency Alert Reporting System (HEARS) from 2005 to 2009

and caused 263 deaths and 749 injuries. Fires were a greater problem from 2010 to 2012

and affected the same geographic locations. The economic and human costs of fires are

great. In 2012, the World Fire Statistics Commission (WFSC) estimated that the annual

cost of fire losses around the world was 1 percent of global GDP. This is equivalent to

billions of dollars in direct losses due to damaged property.

The effects of fires on people are two-fold: direct physical harm that causes deaths

and injuries such as burns, and psychological and emotional trauma (WFSC, 2012).

Selection and Identification of the Problem

A focus group discussion and brainstorming activities with the Barangay Chairman

and officials were conducted which was initiated by the proponent. With the assessment

of the situation, three concerns were validated as stated in the situational analysis, namely,

absence of organized firsthand responders during fire incidents & calamities, unfinished

barangay gymnasium and no regular garbage collection. Among the three concerns, the

first one which is the absence of organized first-hand responders during fire accidents &

calamities emerged as the concern with a solution which has strong probability of success

and high degree of importance.

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Based on the existing situation, the proponent, with the approval of the Barangay

Council has made this problem a priority to be addressed. Therefore, the Fishbone Diagram

will be used to determine the causes of the absence of first-hand responders during disasters

and fire incidents. The results are shown below.

Problem Analysis

The Problem and Objective Trees Analyses will be conducted to determine the

causes and effects of the problem identified, which will lead to the identification of the

desired result, actions and objectives. The result of the Problem Tree and Objective Tree

Analyses is shown in Table 1;

Figure 1. Fishbone Diagram

MANPOWER EQUIPMENT

ABSENCE OF

ORGANIZED

FIRSTHAND

RESPONDERS

DURING

DISASTERS

ANDFIRE

INCIDENTS

No medical

Paraphernalia

No technical

knowledge in

first aid and fire

mitigation

techniques

No commitment to

join the emergency

response team

Lack of

organizing effort

by the barangay

officials

MANAGEMENT PEOPLE

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Table 1. Problem and Objective Trees Analyses Matrix

PROBLEM TREE

OBJECTIVE TREE

Core Problem:

Absence of organized firsthand

responder during disasters and fire

incidents

Desired Result:

Organize firsthand responders during

disasters and fire incidents

Causes:

1. Lack of organizing effort by the

barangay officials

2. No commitment to join the

emergency response team

3. No medical paraphernalia available

4. No technical knowledge in first aid

and fire mitigation techniques

Actions:

1. Organize firsthand responder

with the help of Barangay

officials

2. Enjoin barangay officials as

firsthand responders during

disasters and fire incidents

3. Acquire Medical paraphernalia

4. Train members on basic first aid

and fire mitigation technique

Effects:

1. Inability to respond quickly in

times of disasters and fire

incidents to mitigate if not

eliminate the spread of fire.

2. No immediate treatment for

minor injuries

3. Loss of property due to fire

Objectives:

1. To respond quickly in times in of

disasters and fire incidents to

mitigate if not eliminate the

spread of fire.

2. To administer first-aid treatment

to minor injuries and to give

relief before professional help

arrives at the scene

3. To mitigate if not prevent the

loss of property during fire

incidence

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The result in the Problem and Objective Trees Analyses has helped the proponent

in identifying and proposing three strategic options to be done out of the four “äctions” in

order to resolve the absence of firsthand responders during disasters and fire incidents.

Table 3 below, shows the result of the Strategic Alternative Analysis with three (3) strategic

options that must be done in order to address the gap identified.

Table 2. Strategic Alternative Analysis

Desired Result:

Organization of Firsthand responders during fire incidents

Actions:

Strategic Options

Organize firsthand responder with the help

of Barangay officials

Option 1:

Organize Community Fire Brigade with

barangay officials as members

Enjoin barangay officials as firsthand

responders during disasters and fire

incidents

Train members on basic first aid and fire

mitigation technique

Option 2:

Conduct skills trainings on basic first-aid and

fire mitigation technique

Acquire Medical Paraphernalia

Option 3:

Provision of First-Aid Kits through

solicitations and donations

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Impact of Solving Identified Problem

This intervention will empower the community to respond quickly in times of fire

accidents or disaster mitigation and first-aid purposes with the creation of a barangay

emergency response team. With basic skill and knowledge in fire mitigation and first-aid,

the threat to life and property losses will be minimized if not eliminated. Also, this strategy

will facilitate the administering of first-aid treatment to minor injuries to give relief and

mitigate the spread of fire at the scene before professional help arrives.

This strategy will also raise awareness of the people to be prepared and become resilient to

future accidents, disasters and calamities that may happen in the future.

PROPOSED SOLUTION

The selection of an achievable and practical solution to the problem will be done

by applying the Strategic Alternative Analysis tool. All strategic options will be ranked

according to cost, benefit, probability of success, social and environmental risks as shown

in Table 3 below:

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Table 3. Strategic Alternative Analysis Matrix

Alternative Options Cost Benefit

Proba-

bility

of

Success

Social

Environ-

mental

Risks

Total Rank

Option 1:

Organize Community Fire

Brigade Team with barangay

officials as members

5 5 3 5 18 2

Option 2:

Conduct skills trainings on basic

first-aid and fire mitigation

technique

4 5 5 4 18 2

Option 3:

Provision of First-Aid Kits

through solicitations and

donations

4 5 4 5 18 2

Point Allocation: Cost (1-5, where 1 signifies the most expensive and 5 the least expensive), Benefit

(1-5, where 1 signifies the least to generate benefits and 5 the most to generate

benefit), Probability of Success (1-5, 1-5, where 1 signifies the least to succeed and

5, the most likely to succeed), Social Environmental Risk (1-5, where 1 signifies

the most to bring social/ environmental risk and 5, the least to bring social

environmental risk)

The alternative strategic analysis has resulted with the same points and rank for

each option. These are all to be done for the solution to be effective. This means that first-

hand responders are to be organized, trained and be provided with first-aid kits.

Project Title

Organizing Community Fire Brigade

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Project Location

Barangay San Roque, Macrohon, Southern Leyte

Objectives and Performance Indicators

The goal of this plan is to have a firsthand responder within the barangay during

calamities and accidents through the creation of a Community Fire Brigade Team.

Specifically, this plan has the following objectives;

a) For the organization of Community Fire Brigade:

1. To prepare project proposal for approval by the Punong Barangay

Performance Indicator: Approved plan proposal

b.) For capability building of Community Fire Brigade members:

1. To conduct training on basic first-aid and fire mitigation skills

Performance Indicator: 100% training completed

c) For the procurement of First-Aid Kits:

1. To raise funds for the budget requirement

Performance Indicator: Amount generated

2. To purchase first-aid kits

Performance Indicator: First-aid kits purchased

IMPLEMENTATION STRATEGIES

Courses of Actions

The author will initiate the following activities to achieve the project objectives:

1. Present the plan to the barangay council

2. Coordinate with Bureau of Fire Protection

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3. Distribute solicitation letters for fund raising

4. Conduct Barangay Council Meeting for budgeting

5. Canvass the First-Aid paraphernalia needed

6. Conduct of the Training and Workshop

Implementation Schedule

The schedule of project implementation is shown in Table 5 below:

Table 5. Project Implementation Schedule

Courses of Action

T I M E F R A M E

2015

Oct.

2015

Nov.

2015

Dec.

2016

Jan.

2016

Feb.

1. Present the plan to the barangay council

2. Coordinate Bureau of Fire Protection for

support

3. Distribute solicitation letters

4. Conduct Special Barangay Council

Meeting for budgeting

5. Canvass of First-aid Paraphernalia

6. Conduct Training and Workshop

Budget

Financial support will be solicited from the generous families and individuals in the

Barangay and support from Local Government Unit and Provincial Disaster Preparedness

Center.

The cost of medical paraphernalia and training is shown in Table 6 in detail:

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Table 6. Project Cost Summary

Description Unit Quantity Unit Cost Amount

First-Aid Kit set 2 5,000.00 10,000.00

Training Supplies

Notebook

Ballpen

Tarpaulin

Brown envelop

pcs

pcs

pcs

pcs

10

10

1

10

15.00

10.00

500.00

10.00

850.00

Food

Snacks

Lunch

per

pax

10

10

30.00

100.00

1,300.00

Certificates pcs 10 5.00 50.00

Total 12,200.00

Challenges

The success and failure of this plan rest on the following factors:

1. Commitment of the barangay officials and members of the Community Fire

Brigade Team;

2. Acquisition of medical first-aid paraphernalia solely depends on funds generated

through solicitation and donations;

3. Sustainability of the project depends on the leadership and commitment of the

barangay officials and support of the constituents.

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PROJECT IMPLEMENTATION REPORT

Narrative Accomplishment Report

Right after the approval of the Barangay Chairman to conduct Focus

Group Discussion, the conference took place on October 20, 2015. The primary gap in the

barangay and its causes were identified.

Initial preparations were taken care by the proponent such as sending letter of

request to resource person(s). Although this tactical plan was not selected among those that

will be visited by the proponent’s co-masterands for evaluation due to the geographical

distance of the Barangay but still the implementation was successful.

Finally, the training started on February 10-12, 2016. It is a three-day training. The

first day was allocated to the discussion on the importance of fire prevention and

firefighting skills since the terrain of the barangay is prone to fire because of congested

houses that are made of light materials. Second day was reserved for Pre-hospital

Emergency Care (First-aid). The last day was the simulation activities where participants

were exposed to simulated disaster scenario for the application of knowledge.

Impact of the Project

With the completion of the training, identified members of the Community Fire

Brigade are more confident with their technical skills in firefighting and rescue skills. The

barangay organized team are now more alert and active as firsthand responders during

accidents. With basic skill and knowledge in fire mitigation and first-aid, the threat to life

and property losses will be minimized if not eliminated. Also, this strategy will facilitate

the administering of first-aid treatment to minor injuries to give relief and mitigate the

spread of fire at the scene before professional help arrives. This strategy will also raise

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awareness of the people to be prepared and become resilient to future accidents, disasters

and calamities that may happen in the future.

Sustainability of the Project

In order for the project to sustain, the proponent has convened with the barangay

officials to make a resolution to allocate a portion of barangay budget for the Community

Fire Brigade team. In the near future, the Community Fire Brigade leaders shall recruit

volunteers and conduct capability training to ensure that the community brigade will be

maintained.

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Pictorial Report

DAY ONE:

FIREFIGTHING TECHNIQUE LECTURE

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PRE-HOSPITAL EMERGENCY MANAGEMENT

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DAY TWO

KNOWLEDGE APPLICATION (RETURN DEMO)

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DAY THREE

ACTUAL CONCEPT SIMULATION

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Pictorials with the identified Community Fire Brigade

The Resource Person and Trainers

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Appendix A - Communication to Hon. Enriqueta T. Tan

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Appendix B - Minutes of the Focus Group Discussion with Barangay Officials

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Appendix C – Approval Sheet

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Appendix D – Session Meeting with Barangay Officials for Budgeting Concern

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Appendix E - Communication Letter to F/Insp Kenith N. Kasas, BFP

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Appendix F - Training Design/Components

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Appendix G - Registration form

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Appendix H – Community Fire Brigade Organizational Structure

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Appendix I- Detailed Cost Estimate of Training

FOOD

DAY ONE

Snacks (morning) 600

Lunch (for 30 pax) 3,600

Snacks (afternoon) 600 4,800.00

DAY TWO


Lunch 3,600


DAY THREE


Lunch 3,600


MATERIALS

5 pcs old jeepney tire 500

1 pack firewood 60

5 liters gasoline (Php 60.00x5) 180

Lighter 10 750.00

Total expenses incurred Php 14, 850.00

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Appendix J- Training Certificate Template

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Appendix K- Training Module

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Appendix L- Sustainability Scheme

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CURRICULUM VITAE

DACLAN, MODENNA PIA

Personal Information

Married with one child

A resident of Tunga-tunga, Maasin City, Southern Leyte

Educational Background

Finished elementary education with honors at Maasin Central School, Maasin

City

Graduated in secondary education with awardsat Saint Joseph College, Maasin

City

Graduated in college with the degree of Bachelor of Arts in Commerce Major in

Management at Saint Joseph College, Maasin City, Southern Leyte

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Work Experience:

Assistant to the Dean – The College of Maasin, College of Law

Maasin City (Jan., 2009 – Present)

Research Documenter – College of Maasin Community & Extension

Nov., 2003 – Apr., 2005

Production Associates – Innodata Phils, Inc.

Nov., 2000-Nove., 2001

Attendance to Trainings/Seminars:

Leadership Enhancement for Assurance Development & Sustainability (June 23-

24, 2015

Multidisciplinary Paper Presentation (October 11, 2015)

Regional Assembly & Lecture Series on Research (August 29, 2015)

Barangay Soro-soro Community-Based Disaster Risk Management Contingency

Plan, (Sept 11-12, 2008)

Community-Based Disaster Preparedness Seminar (Jan 12-14, 2007)

organization of community fire brigade

Documents