ordinary meeting of council - nsw government

ORDINARY MEETING OF COUNCIL Tuesday, 26 February 2019

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ORDINARY MEETING OF COUNCIL 26 FEBRUARY, 2019

ITEM SUBJECT PAGE ITEM-1 CONFIRMATION OF MINUTES

ITEM-2 BUDGET REVIEW AS AT 31 JANUARY 2019 13

ITEM-3 HILLS SHIRE PLAN 2018/19 – REVIEW 2 64

ITEM-4 TENDER T18/35 - HILLS COMMUNITY CARE PROVISION OF IN-HOME RESPITE SERVICES

104

ITEM-5 TENDER T19/20 - AQUATIC CENTRE REDEVELOPMENT – ARCHITECTURAL SERVICES – BAULKHAM HILLS MEMORIAL SWIMMING POOL, BAULKHAM HILLS

106

ITEM-6 TENDER T19/21 - AQUATIC CENTRE REDEVELOPMENT – PROJECT MANAGEMENT – BAULKHAM HILLS MEMORIAL SWIMMING POOL, BAULKHAM HILLS

110

ITEM-7 TENDER T19/22 - AQUATIC CENTRE REDEVELOPMENT – QUANTITY SURVEYOR – BAULKHAM HILLS MEMORIAL SWIMMING POOL, BAULKHAM HILLS

114

ITEM-8 INFORMATION AND STATUS REPORTS 118

MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 12 February 2019

This is Page 1 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 12 February 2019

ITEM SUBJECT PAGE

ITEM-1 CONFIRMATION OF MINUTES 3

MAYORAL MINUTE NO. 1/2019 - THANK YOU TO OUR EMERGENCY SERVICES, VOLUNTEERS AND RESIDENTS DURING DECEMBER STORMS

3

MAYORAL MINUTE NO. 2/2019 - FAREWELL SUPERINTENDENT ROB

CRITCHLOW

4

COMMUNITY FORUM 4

ITEM-2 AMENDMENT TO BOX HILL VOLUNTARY PLANNING

AGREEMENT 5/2018/VPA

5

ITEM-3 NEW PLAYING FIELD FACILITY - HILLS DISTRICT

PONY CLUB SITE, CASTLE HILL

4

ITEM-4 JANUARY 2019 LTC - ELBERTA AVE, CASTLE HILL -

PROPOSED WORKS ZONE

6

ITEM-5 JANUARY 2019 LTC - GAY STREET CASTLE HILL -

REQUEST FOR EXTENSION TO LENGTH OF

TEMPORARY WORKS ZONE

7

ITEM-6 VARIOUS LICENCE AGREEMENTS - BALCOMBE

HEIGHTS ESTATE, BAULKHAM HILLS

6

ITEM-7 2019 EVENT SUPPORT - HILLS RELAY FOR LIFE 6

ITEM-8 RESIGNATIONS AND APPOINTMENTS ADVISORY

COMMITTEES - FEBRUARY 2019

6

ITEM-9 PROPERTY DEALINGS RELATING TO DEVELOPMENT

MATTERS

7

ITEM-10 NSW FIRE & RESCUE INSPECTION REPORT - 21

HEZLETT ROAD, KELLYVILLE

7

ITEM-11 LEASE OF 5 COLUMBIA COURT, NORWEST 7

QUESTIONS WITHOUT NOTICE 8



1 PRESENT

Mayor Dr M R Byrne (In the Chair) Clr A N Haselden (Deputy Mayor) Clr R A Preston Clr Dr P J Gangemi Clr B L Collins OAM Clr R Jethi Clr J Jackson Clr M G Thomas Clr E M Russo Clr F P De Masi Clr A J Hay OAM Clr R M Tracey Clr S P Uno

2 APOLOGIES

Nil

3 TIME OF COMMENCEMENT

7.06pm

4 TIME OF COMPLETION

9.05pm

5 DECLARATIONS OF INTEREST

Item 7 Mayor Dr Byrne, Councillor Jethi and Councillor De Masi

6 ARRIVALS AND DEPARTURES

8.17pm Councillor Preston left the meeting during Call of the Agenda and returned at 8.19pm during Item 5.

8.43pm Councillor Jethi left the meeting during Item 10 and returned during Questions without Notice at 8.45pm

9.03pm Councillor Tracey retired from the meeting during Questions without Notice.

7 DISSENT FROM COUNCIL'S DECISIONS

Nil.

8 ADJOURNMENT & RESUMPTION

Nil.



ITEM-1 CONFIRMATION OF MINUTES

A MOTION WAS MOVED BY COUNCILLOR DE MASI AND SECONDED BY COUNCILLOR UNO THAT the Minutes of the Ordinary Meeting of Council held on 11 December 2018 be confirmed. THE MOTION WAS PUT AND CARRIED.

9 RESOLUTION

The Minutes of the Ordinary Meeting of Council held on 11 December 2018 be confirmed. MAYORAL MINUTE NO. 1/2019 - THANK YOU TO OUR EMERGENCY SERVICES, VOLUNTEERS AND RESIDENTS DURING DECEMBER STORMS A MOTION WAS MOVED BY THE MAYOR AND SECONDED BY COUNCILLOR HASELDEN THAT 1. This Mayoral Minute be received.

2. Council recognise and thank the SES, Fire & Rescue NSW, the RFS and all other

emergency services for assisting during the December 2018 storms.

3. Council review its procedures and plans regarding the management of severe weather events, taking into consideration how Council can better assist residents with post-storm recovery.

4. Council review its tree policy and planning instruments with the view to making it easier for residents to remove trees that cause serious concern due to their size and proximity to buildings and be supported on the grounds the tree is replaced with a more appropriate species.

THE MOTION WAS PUT AND CARRIED.

10 RESOLUTION

1. This Mayoral Minute be received.

2. Council recognise and thank the SES, Fire & Rescue NSW, the RFS and all other emergency services for assisting during the December 2018 storms.

3. Council review its procedures and plans regarding the management of severe weather events, taking into consideration how Council can better assist residents with post-storm recovery.

4. Council review its tree policy and planning instruments with the view to making it easier for residents to remove trees that cause serious concern due to their size and proximity to buildings and be supported on the grounds the tree is replaced with a more appropriate species.



MAYORAL MINUTE NO. 2/2019 - FAREWELL SUPERINTENDENT ROB CRITCHLOW A MOTION WAS MOVED BY THE MAYOR AND SECONDED BY COUNCILLOR HASELDEN THAT 1. This Mayoral Minute be received. 2. Council present Superintendent Rob Critchlow with the Key to The Hills Shire in

recognition of his work in our community. THE MOTION WAS PUT AND CARRIED.

11 RESOLUTION

1. This Mayoral Minute be received. 2. Council present Superintendent Rob Critchlow with the Key to The Hills Shire in

recognition of his work in our community. COMMUNITY FORUM

12 DESIGN AND CONSTRUCTION OF A ROUND-A-BOUT, INTERSECTION OF PARK & RENOWN ROAD, BAULKHAM HILLS

Patricia Ollerenshaw of Baulkham Hills, the residents in the Hills Shire in addition to all who travel far and wide to and from the Shire’s development areas along Cook Street and Renown Road, Baulkham Hills are grateful to Council for the design and construction of a roundabout at the intersection of Park and Renown Road, Baulkham Hills which was completed in July 2018. On behalf of us all, we thank the General Manager, Mr Edgar, Council’s Road Engineer for the very practical design and the construction teams for the organisation, completion and great care taken to ensure the least disruption to flowing traffic along this very busy road that leads to and from the Darling Mills Creek Bridge and North Rocks. At present, there is little delay with the smooth flowing of traffic in peak hours. Drivers are courteous and residents can now make a right turn into Park Road with safety. The blind intersection has now been removed.

ITEM-3 NEW PLAYING FIELD FACILITY - HILLS DISTRICT PONY CLUB SITE, CASTLE HILL

Proceedings in Brief

Renee Blefari – Secretary Of Hills District Pony Club addressed Council regarding this matter

A MOTION WAS MOVED BY COUNCILLOR RUSSO AND SECONDED BY COUNCILLOR DR GANGEMI THAT the Recommendation contained in the report be adopted. THE MOTION WAS PUT AND CARRIED.



13 RESOLUTION

1. Council request the NSW Department of Industry to appoint Council as the Crown Land Manager for Reserve No.93450 at 8Z Gilbert Road, Castle Hill (Lot 224 DP 7520020).

2. Council commence consultation with the Hills District Pony Club, NSW Pony Club Association, and the Department of Industry as part of the preparation of a transition plan to relocate the Pony Club to an alternative site.

ITEM-2 AMENDMENT TO BOX HILL VOLUNTARY PLANNING AGREEMENT 5/2018/VPA

A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR PRESTON THAT the Recommendation contained in the report be adopted. THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.

14 RESOLUTION

Council consent to the written request to vary Schedule 1 of Voluntary Planning Agreement 5/2018/VPA and authorise the issuing of a letter of acceptance in response. Being a planning matter, the Mayor called for a division to record the votes on this matter VOTING FOR THE MOTION Mayor Dr M R Byrne Clr A N Haselden Clr R A Preston Clr Dr P J Gangemi Clr B L Collins OAM Clr R Jethi Clr J Jackson Clr M G Thomas Clr E M Russo Clr F P De Masi Clr A J Hay OAM Clr R M Tracey Clr S P Uno VOTING AGAINST THE MOTION None CALL OF THE AGENDA A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR COLLINS OAM THAT items 4, 6, 7, 8, 9 and 11 be moved by exception and the recommendations contained therein be adopted. THE MOTION WAS PUT AND CARRIED.



15 RESOLUTION

Items 4, 6, 7, 8, 9 and 11 be moved by exception and the recommendations contained therein be adopted.

ITEM-4 JANUARY 2019 LTC - ELBERTA AVE, CASTLE HILL - PROPOSED WORKS ZONE

16 RESOLUTION

The General Manager be given delegated authority to approve the installation of a total of 12 metres of temporary ‘Works Zone 7.00am – 5.00pm Monday – Saturday’ restrictions on Elberta Avenue, Castle Hill next to the two driveways to Excelsior Public School for a maximum period of six months upon receipt of a formal request from Stephen Edwards Constructions.

ITEM-6 VARIOUS LICENCE AGREEMENTS- BALCOMBE HEIGHTS ESTATE, BAULKHAM HILLS

17 RESOLUTION

Pursuant to Section 47 of the Local Government Act, Council authorise the General Manager to enter into five (5) year Licence Agreement with the current Permanent Hirers for the use of Balcombe Heights Estate, Baulkham Hills under the terms outlined in this report. The Mayor, Councillor Jethi and Councillor De Masi having previously declared a non-pecuniary and less than significant conflict of interest for Item 7 remained in the room.

ITEM-7 2019 EVENT SUPPORT - HILLS RELAY FOR LIFE

18 RESOLUTION

1. Council provide in-kind support up to a maximum value of $15,000 from the Grants and Donations budget in accordance with support items outlined in the report.

2. The General Manager be authorised to purchase sufficient number of tickets for Councillors and their partners to attend the 2019 The Hills Relay for Life Ball.

ITEM-8 RESIGNATIONS AND APPOINTMENTS ADVISORY COMMITTEES - FEBRUARY 2019

19 RESOLUTION

The removal of Leo Wei and the nomination of Marilyn Stoneham for the Castle Hill Showground Advisory Committee be accepted.



ITEM-9 PROPERTY DEALINGS RELATING TO DEVELOPMENT MATTERS

20 RESOLUTION

Council consent to the release of a temporary stormwater easement from the title of Lot 1190 DP 1226133, Brahman Road and Lot 2 DP 1235598, Longerenong Avenue, Box Hill; and the Section 88B instrument instrument accompanying the final plan of subdivision relating to the next stage of Development Consent 1509/2015/JPZ be authorised for execution under Council seal.

ITEM-11 LEASE OF 5 COLUMBIA COURT, NORWEST

21 RESOLUTION

Council enter into a (5) year Lease with Edwards O Pty Limited ACN 618 643 486, ERIC Epsilon Operator Corporation 1 Pty Ltd ACN 617 221 735, ERIC Epsilon Operator Corporation 2 Pty Ltd ACN 617 221 744, ERIC Epsilon Operator 3 Pty Ltd ACN 617 221 753 & ERIC Epsilon Operator Corporation 4 Pty Ltd ACN 617 221 771 (formerly Endeavour Energy) over Lot 1015 DP 1063033, 5 Columbia Court, Norwest on the terms and conditions detailed in this report with a Variation of Lease or lease authorised for execution under seal. 8.17pm Councillor Preston left the meeting during Call of the Agenda and returned at

8.19pm during Item 5.

ITEM-5 JANUARY 2019 LTC - GAY STREET CASTLE HILL - REQUEST FOR EXTENSION TO LENGTH OF TEMPORARY WORKS ZONE

A MOTION WAS MOVED BY COUNCILLOR DE MASI AND SECONDED BY COUNCILLOR HASELDEN THAT the Recommendation contained in the report be adopted. THE MOTION WAS PUT AND CARRIED.

22 RESOLUTION

1. Council approve the installation of a 20 metre extension to the temporary ‘Works Zone 7am-5pm Monday to Friday and 7am to 12noon Saturday’ in Gay Street, Castle Hill as detailed in Figure 4 of the report.

2. The 20 metre extension to the temporary ‘Works Zone’ be included as part of the 12 month review of the original ‘Works Zone’ as resolved by Council at its meeting on 10 July 2018.

ITEM-10 NSW FIRE & RESCUE INSPECTION REPORT - 21 HEZLETT ROAD, KELLYVILLE

A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR HAY OAM THAT the Recommendation contained in the report be adopted. THE MOTION WAS PUT AND CARRIED.



23 RESOLUTION

1. The Commissioner of FRNSW be advised that Council staff have issued a Notice of Intention to Give a Fire Safety Order Number 1 to the Owners of the property. The proposed Fire Safety Order requires a fire safety audit of the premises to be undertaken by an independent A1 Accredited Certifier (unconditional) and Competent Fire Safety Practitioner and Fire Safety Audit Report prepared. Upon receipt of any representations, the Manager of Regulatory Services will determine if the Fire Safety Order will be issued. Any deficiencies identified and their rectification will be the subject of a further Fire Safety Order.

2. The Commissioner of FRNSW be further advised if a Fire Safety Order is issued. 8.43pm Councillor Jethi left the meeting during Item 10 and returned during Questions

without Notice at 8.45pm 9.03pm Councillor Tracey retired from the meeting during Questions Without Notice QUESTIONS WITHOUT NOTICE

24 SYDNEY METRO NORTHWEST RAIL AND NSW GOVERNMENT REPORT – PROPOSED PARKING RESTRICTION

Councillor Tracey asked the following questions:

1. Has Council estimated the cost shifting from Government onto Council to police the parking?

The Acting General Manager stated that has been no estimate of the costs, but the enforcement of additional signed parking areas will impact on resources. 2. Can the Acting General Manager confirm that Council will receive none of the revenue

raised form parking fines and that all revenue will go to the State Government? The Acting General Manager replied that fine revenue from parking offences will go to the Council. 3. Has Council estimated the impact the cost of policing the parking created by

Government will have on the budget’s bottom line? The Acting General Manager replied Council has certainly thought about the impact on both resourcing and the budget and Council will have to think carefully about the resources it puts in place to regulate the parking. There will be residents who expect Council to ensure that people comply with the restrictions and complaints about car parking are already Council’s number one type of complaint. It would generally be a cost - positive activity, the cost of parking staff would more than be off-set by revenue provided there was the work to do. There is no shortage of work currently and the Northwest Rail parking restrictions will add to workload. Councillor Hay OAM asked if the Acting General Manager was talking about having a quota ratio.



The Acting General Manager replied that there is no thought of quotas and is well aware of the Council’s long held position that we should be very mindful not to punish residents and to use discretion when appropriate.

25 COUNCIL RESOURCES

Councillor Uno asked in light of Councillor Tracey stating in the Hills Shire Times today; “If Council did not have to spend money on policing a parking problem created by the Government, the money could otherwise be spent on providing services and amenities for residents” is our Council’s resourcing associated with parking management, a cost burden on our Council? The Acting General Manager replied that the staff who regulate car parking are cost neutral but generally if they are doing their job appropriately, they would be raising more revenue than it cost to employ them. Councillor Uno further asked if all Councillors have the opportunity to engage with the Council officers to ask questions and get themselves knowledgeable before they start making incorrect public statements. The Acting General Manager stated that Senior Staff are generally available to assist any Councillors with enquiries related to any area of Council’s work. Councillor Uno would encourage all Councillors to avail of the knowledge of our Senior Management at Council.

26 CONFLICT OF INTEREST

Councillor Collins OAM stated that Councillor Tracey held his campaign fundraiser at Castle Hill RSL on 26 October 2018 last year and given that the club has announced last May of its intention to put a Development Application to Council, did Councillor Tracey think that as a Councillor this would create a Conflict of Interest? The Mayor advised it was up to Councillor Tracey whether or not he wishes to respond. Councillor Tracey did not respond.

27 NEW PEDESTRIAN CROSSING – NORTH KELLYVILLE SCHOOL

Councillor Collins OAM made comment that as he was heading home at 9.15pm from a meeting at the Box Hill/Nelson Progress Association Meeting and approaching the rise, it was absolutely pitch black and he missed hitting a pedestrian because of the lighting. Councillor Collins OAM asked Council to please investigate and put some lighting on/near the pedestrian crossing. The Acting General Manager advised he would take the matter on notice.

28 THANK YOU – PLACE MANAGEMENT TEAM

Councillor Dr Gangemi wanted to thank the Place Management team for their hard work in maintaining grass, weeds, footpaths, nature strips, parks around the Shire over the Christmas period and in particular after the storms.

29 DISAPPOINTMENT AT COUNCILLOR TRACEY COMMENTS ON PARKING



Councillors Preston, Collins OAM, Jackson, Thomas and Jethi expressed their disappointment at Councillor Tracey on his comments on parking in the Hills Shire Times today. The Minutes of the above Meeting were confirmed at the Meeting of the Council held on 26 February 2019.

MAYOR GENERAL MANAGER


PAGE 13

ITEM-2 BUDGET REVIEW AS AT 31 JANUARY 2019 DOC INFO

THEME: Proactive Leadership

OUTCOME: 4 Prudent management of financial resources, assets and people for long term sustainability.

STRATEGY: 4.2 Maintain a strong financial position that supports the delivery of services and strategies and ensures long term financial sustainability.

MEETING DATE: 26 FEBRUARY 2019

COUNCIL MEETING

GROUP: FINANCE AND ORGANISATIONAL PERFORMANCE

AUTHOR:

MANAGER FINANCE, INTEGRATED PLANNING & REPORTING

ANEESH ZAHRA

RESPONSIBLE OFFICER:

GROUP MANAGER FINANCE & ORGANISATIONAL PERFORMANCE

CHANDI SABA

EXECUTIVE SUMMARY Council adopted a total expenditure budget (Recurrent Operations & Capital Works) of $303.8m in June 2018 for this financial year. During the year this Budget was increased by $76.4m mainly due to works in progress continued from FY17/18 resulting in a total Budget of $380.2m as at December 2018. This review proposes a $33.1m net reduction in Capital Works mainly as a result of not being able to get various approvals from other levels of Governments. This will result in Council projecting to spend in this financial year a total of $351.5m in delivering Recurrent and Capital expenditure which still exceeds the Original Budget. Details on these variations are listed below in Notes 23 to 27. Following this review, Cash Surplus before Transfer to Reserves is projected to be $30.6m, an increase of $1.3m compared to Current Budget. Transfer to Reserves is proposed to increase to $30.5m, resulting in a Revised Cash Surplus of $90k. These variations are projecting $207.3m in internally restricted and $122.3m in externally restricted cash balances as at 30 June 2019, an increase of $30.5m from last budget review mainly due to variations relating to Capital Works.


PAGE 14

BACKGROUND The financial position of The Hills Shire Council is one of the strongest in New South Wales and ranked amongst the best in the Local Government sector. This position has been achieved and maintained through the strict financial discipline adopted by past and present Councillors and prudent financial management in Council’s budgeting process. NSW Treasury Corp has rated Council ‘Strong’ in financial sustainability and Fit for the Future. Council has a very high liquidity ratio, is debt free and has no infrastructure backlog. This Council has not had any special rate variations over the past 20 years and provides services to the community within these limitations. The major challenge that is facing Council now is shaping growth and timely delivery of infrastructure to accommodate a population of 250,000 by 2036. To ensure Council continues to be financially sustainable in the long term it needs to have strong financial discipline and strategies in place when it eventually moves from a ‘Developing Council’ to a ‘Maintenance Council’. These strategies entail the continuing build-up of Council’s healthy bank balances, delivering operating surpluses through prudent budgeting and setting aside 30% - 40% of the Rates income annually for future asset renewal and other future non-cyclical expenditure. With the upcoming new release areas within the Shire, Council is expected to deliver over $1.7b worth of new infrastructure in the next 15 years. These works are funded from Section 7.11 Development Contributions and the State Government’s Local Infrastructure Growth Scheme (gap funding). Details on Section 7.11 and ‘gap funding’ can be found in the Developer Contributions section below. REPORT

The purpose of this Report, as required by the Local Government Act and associated regulations, is to enable Council to review its actual Expenditure and Income against the adopted Budget and to consider variations to the Budget. Local Government Code of Accounting Practice requires the inclusion of all income received as income for the year, even though the associated expenditure may be incurred in future periods. As the Statutory Format reflects a somewhat misleading result, the Management Reporting Format which takes into consideration the matching principles is used on a regular basis to monitor Council’s financial performance. The table below details the comparison between the Statutory Format and Management Reporting Format along with proposed budget variations. This year the Budget has been set with the aim to set aside 30% - 40% of the Rates income for asset renewal and other future non-cyclical expenditure. This income that is set aside is reserved and is referred in this report as ‘Transfer to Reserves’. It is important to control recurrent expenditure, so that these funds can be set aside within these ranges. It is expected that Council will spend $156.9m in delivering recurrent operations such as Roads, Parks, Buildings maintenance, Library services, Community Development & Events, Economic Development Activities, Regulatory Services, Subdivision & Development Activities and Waste Management etc and deliver 281 Capital Works Projects totalling $187.6m.


PAGE 15

Variations proposed in this review are detailed below under Recurrent Operations, Capital Purchases, Capital Works, Developer Contributions and Real Estate Assets held for resale and Bio Banking activities. Attachments to this report are as follows: Management Reporting Format

- Summary of income and expenditure on Recurrent Operations, Capital Purchases, Capital Works, Section 7.11 and Real Estate Assets.

- Detailed Recurrent Operations Income and Expenditure by Business Program - Income Statements with actual YTD and Prior Year data

Statutory Reporting Format - Balance Sheet - Summary of Capital Purchases, Capital Works, Section 7.11 and Real Estate

Assets - Detailed Recurrent Operations Income and Expenditure by Business Program - Income Statements with reconciliation to Management Reporting Budget Result

Cash and Investments Capital Works Expenditure and Comments on Variations on each Job Key Performance Indicators Listing of Contracts & Other Expenses


PAGE 16

Recurrent Operations

Statutory Format

Description

Management Reporting Format (Matching Principles)

Current Budget

Original Budget

$ 000

Current Budget

$ 000

Proposed Revised Budget

$000

Proposed Contra

variations $000

Proposed Other

Variations $000

Ref

(99,493) Rates & Annual Charges (99,455) (99,493) (99,830) - (337) 1

(21,566) User Charges & Fees (21,603) (21,566) (20,947) 153 466 3,7,9,10

(7,234) Interest Revenues – Operational (7,234) (7,234) (7,234) - -

(1,719) Interest Revenue- Restricted/Capital - - - - -

(7,197) Other Revenues – Operating (6,952) (7,197) (8,567) (63) (1,308) 4,6

(12,989) Grants & Contributions – Operating (15,182) (12,989) (13,640) (112) (540) 2,5,8

(151,680) Grants & Contributions – Capital - - - - -

(696) Profit From Disposal of Assets - - - - -

- Trf From Internal Restrictions1 - (4,581) (5,607) - (1,026) 20

- Trf From External Restrictions2 (50) (3,555) (9,333) - (5,778) 22

(302,573) Total Revenue (150,476) (156,615) (165,159) (22) (8,523)

57,133 Employment Costs 57,076 57,133 56,853 (281) -

44,109 Materials, Contracts 42,893 44,109 45,644 500 1,036 14-17

22,317 Depreciation and Amortisation 15,677 22,317 22,317 - -

26,040 Other Expenses 21,680 26,040 32,048 (198) 6,206 11-

13,18,19

149,600 Total Expenditure 137,325 149,600 156,863 22 7,241

10

(152,973) Operating Result (Surplus)/Deficit (13,151) (7,015) (8,297) - (1,281)

Add Back

Depreciation & Amortisation (15,677) (22,317) (22,317) - -

Funds Available (Cash Surplus) for Transfer to Reserves (28,827) (29,333) (30,614) - (1,281)

Transfer to Asset Related Reserves 28,227 28,663 28,843 - 180 21

Transfer to Other Reserves 553 553 1,682 - 1,128 21

(152,973) Budget Result (Surplus)/Deficit after Transfers to Reserves (47) (116) (90) - 27

1. Transfer from Internal Restrictions represents funds that were quarantined by Council resolutions in prior years utilised now for expenditure

relating to the current year

2. Transfer from External Restrictions represents funds that were quarantined by legislation (e.g. Section 7.11 Development Contributions and

Grants) in prior years utilised now for expenditure relating to the current year or income relating to the current year. Comments on proposed expenditure budget variations along with reference to the above table are detailed below.


PAGE 17

Income – Net Increase $1.7m as detailed below 1. Rates Income – Increase $337k

Greater than anticipated income as a result of both supplementary levies issued after receiving revised valuations advice from the Valuer-General and a reclassification of properties from farmland to business.

2. Local Environmental Plan (LEP) Review Program – Increase $500k Council at its meeting of 23 October 2018 resolved to accept funding of up to $2.5 million from the Department of Planning for an Accelerated LEP Review. Milestone 1 payment of $250,000 has been received and recognised in the October 18 Budget Review; this variation is to recognise the Milestone 2 payment of $500,000.

3. Rezoning Income – Increase $99k This income is not seasonal, and is dependent on rezoning activity. Income to date totals $294k, compared to last year $555k for FY1718.

4. Temporary Road Closure Income – Increase $180k Greater than anticipated income received for temporary road closure and work zone applications, proposed to transfer to Road Closure Reserve.

5. Management of Crown Lands Grant – Increase $30k Funding received to assist in developing compliant plans of management over the next 3 years for Crown land. Council is required to prepare Plans of Management for all Crown Reserves Council manages, as they are treated as Community Land in keeping with the respective provisions of the Local Government Act.

6. Lease for Air Space – Increase $1.1m Income received for air space lease as per Council Resolution dated 11/12/18. It is proposed to transfer these funds to Land Development Reserve.

7. Rates 603 Certificate Income – Decrease $46k Less than anticipated applications for 603 Certificates, resulting in reduced income.

8. Crown Lands Bushland Regeneration Grant – Increase $10k

Funding received for bushland regeneration on Crown Land at Eric Mobbs Reserve; work will include weed management and planting local species.

9. Planning Income – Decrease $511k Decrease of $511k from subdivision construction inspection and certification work from previous high levels as the lag between subdivision work and building work corrects itself. This reduction in income is to be offset by the decrease in expenditure as per Note 18 below.

10. Library Fines Income – Decrease $8k Decrease in income due to Christmas Library Amnesty. A total of 600 overdue items to the value of $7,823 were returned during the amnesty.


PAGE 18

Expenditure – Net Increase $7.2m as detailed below 11. Local Environmental Plan (LEP) Review Program – Increase $500k

Increase in expenditure required for employment of staff and engagement of consultants to prepare technical studies to support the new Local Strategic Planning Statement which is offset by funding provided by the Department of Planning as per Note 2 above.

12. Reimbursement to RMS for Extractive Industries CP06 – Increase $5.0m

Payment to RMS for work carried out on Old Northern Rd (north of Canoelands Road, Maroota) as per the Extractive Industries Contributions Plan Works Program FY17/18 to FY21/22. This amount is funded from CP06 as per Council Resolution dated 23/10/18.

13. Management of Crown Lands – Increase $30k

Expenditure required for developing plans of management over the next 3 years for Crown land. This expenditure is offset by grant income received as per Note 5 above.

14. Castle Grand Fire Safety Rectification – Increase $235k It was identified during an annual fire system inspection that a significant number of fire dampers/seals were defective for a variety of reasons. During this time, Castle Grand has been unable to achieve its annual fire safety statement. Building Management staff liaised with the strata manager, fire consultant, fire engineer, a PCA, and fire contractor to explore the magnitude of the situation, develop a practical strategy, to ultimately arrive at an agreeable and compliant solution which resulted in cost to Council of $235k. It is proposed to fund this expenditure from Buildings Reserve.

15. Procurement Requirements Extenuating Circumstances – Increase $191k Procurement requirements as per confidential Council Resolution dated 11/12/18. It is proposed to fund this expenditure from Future Fund Reserve.

16. Eric Mobbs Bushland Regeneration – Increase $10k Bushland regeneration of Crown Land at Eric Mobbs Reserve, this expenditure is offset by grant funding as per Note 8 above.

17. Storm Damage – Increase $600k Increase in expenditure required for emergency tree removals due to severe storm conditions in December. It is proposed to fund $600k from Future Fund Reserve based on current estimates, however if additional funding is required this will be reflected in a future Budget Review. One of the two storms that occurred were classified as a natural disaster, therefore it is anticipated that claims can be made to recover some of the cost and once realised will reimburse Future Fund Reserve.

18. Agency Costs – Decrease $102k

Due to a reduction in Subdivision income this agency expenditure is no longer required. This reduction in expenditure is to offset the decrease in income as per Note 9 above.

19. Commonwealth Home Support Program (CHSP) return of Grant – Increase $768k

The grant ($8.1m) was offered by Department of Social Services over 2 financial years to provide Aged Care Services such as Meals on Wheels, In Home Respite,


PAGE 19

Lawn Services, Social Day Program etc. The funding body has now requested return of unexpended funds as at 30 June 2018, $424k from FY16/17 and $344k from FY17/18.

MOVEMENT IN RESERVES 20. Transfer from Reserves – Increase $1.0m

$235k Transfer from Buildings Reserve due to fire safety issues that were required to be rectified at Castle Grand as per Note 14 above.

$191k Transfer from Future Fund Reserve due to procurement for extenuating circumstances as per Note 15 above.

$600k Transfer from Future Fund Reserve due to storm damage as per Note 17 above.

21. Transfer to Reserves – Increase $1.3m

$1.1m Transfer to Land Development Reserve due to income received for lease of air space as per Note 6 above.

$180k Transfer to Road Closure Reserve due to an increase In income from temporary road closures and work zone permits as per Note 4 above.

22. Transfer from Section 7.11 & Prior Year Income – Increase $5.8m $5.0m Transfer from Section 7.11 for payment to RMS for all works

completed in Extractive Industries as per Note 12 above. $768k Transfer from Prior Year Income due to returning unexpended grant

funds for Hills Community Care as per Note 19 above.

Capital Purchases

Purchase & Sale Of Assets Original

Budget $000

Current Budget

$000


$000

Proposed Contra

variations $ 000

Proposed Other

Variations $000

Ref

Capital Purchases 4,107 4,599 4,599 - -

Transfer from Reserves (3,009) (3,501) (3,501) - -

Sale Of Plant Assets (1,097) (1,097) (1,097) - -

Total (4,107) (4,107) (4,107) -

Net Purchases / Sales

-

-

-

-

-

No variations are proposed this review. Capital Works Works Program consists of all Renewal, New Infrastructure Projects and Land Acquisition Projects and they are summarised below. This review proposes a $ 33.1m net reduction in works mainly as a result of not being able to get various approvals from other levels of Governments. This will result in delivering a total works program of $187.6m in this financial year. All variations on each project and comments are listed in Attachment 1 Page 12–34.


PAGE 20

*2.8m – Payment to Extractive Industries. This is not a Capital item and has moved to Recurrent Budget.

23. New Jobs $829k

a) $60,000 required for a stormwater pipe extension within an easement to drain water at Pamela Place, Kenthurst. The project was on hold as further assessment was required due to concerns over the impact of the proposed works on overland flow and the stability of existing retaining walls, which now have been addressed. It is proposed to be funded from Stormwater Reserve.

b) $65,000 required for installation of the missing section of cycleway from the bridge over Smalls Creek to the existing cycleway in Oxlade Street Reserve as result of a recent land acquisition. It is proposed to be funded from Sec 7.11 CP13.

c) $38,037 required for the playing field redevelopment project at Hills Centenary Reserve. Due to the recent completion of the Caddies Creek Sports Complex Stage 1 which includes a new Baseball field, the Baseball field at Hills Centenary will now be converted as a primarily soccer field. The project will provide an extra soccer field available for use this coming winter season. It is proposed to be funded from Sec 7.11 CP08.

d) $450,000 required for Ceres Way Reserve, Box Hill as approved by Council Resolution on 27 November 2018, funded from Sec 7.11 CP15.

e) $216,000 for acquisition of land. Council has approved in its meeting on 11 September 2018 to purchase the SP2 Trunk Drainage Land within Lot 402, DP 1165314, Hezlett Road, North Kellyville, proposed to be funded from the Open Space Reserve.

24. Increased funding for Existing Jobs $2.9m

a) $120,000 additional funds required for road patching job identified on Annangrove Road (near No. 220). It is proposed to be funded from Capital Works Reserve.

b) $400,000 additional funds required for various jobs as per below. This is new grant funding from RMS Blackspot & Active Transport that requires matching funds.

$200k for the construction of new traffic signals across Glenhaven Road at Glenhaven Primary School. This project is currently being designed in consultation with all affected parties and will include a new access into the adjacent reserve that will also service the school. Funded $100k from RMS grants and $100k from Capital Works Reserve.

Capital Works Original Budget

$000

Current Budget

$000


$000

Proposed Contra

variations $ 000

Proposed Other

Variations $000

Ref

Total Infrastructure New & Renewal 45,981 107,172 70,963 (2,849)* (33,360) 23-27

Land 111,067 111,067 111,283 - 216 23E

Project Dev & Delivery 5,318 5,318 5,318 - -

Total 162,367 223,557 187,565 (2,849) (33,144)


PAGE 21

$200k for construction of a shared path at Strangers Creek from Solent Circuit, Bella Vista to Fairway Drive, Kellyville, funded from RMS grants.

c) $30,000 additional funds required for the proposed link of Castle Hill Creek cycleway,

which connects the Tuckwell Road footpath to Gilbert Road through open space reserve at the pedestrian underpass. It is proposed to be funded from Sec 7.12.

d) $50,000 additional funds required for demolition of house and structures at Prentice Ave Reserve. The house has recently become vacant and the removal of the house and structures is required to allow the reserve to be developed. It is proposed to be funded from Sec 7.11 CP13.

e) $79,328 additional funds required for design and construction of a pedestrian bridge from Balfour Ave to McMillian Circuit Reserve as approved by T18-37 Council resolution on 11 December 2018, funded from Sec 7.11 CP13.

f) $2,230,324 additional funds required for the construction of a Pedestrian bridge crossing over Memorial Ave, Kellyville from Hodges Road Reserve to Thomas Boulton Circuit Reserve as approved by T19-07 Council resolution on 11 December 2018, funded from Sec 7.11 CP12.

g) $30,000 additional funds required for the construction of a single circulating lane roundabout at the intersection of Arthur Street and Yattenden Crescent, Baulkham Hills as approved by October 2018 LTC Council resolution on 13 November 2018, funded from Sec 7.12.

25. Deferred funding for Existing Jobs $36.1m These variations are mainly due to relying on approvals from other levels of Governments and are programed for delivery in future years. They are summarised below: Type $ m Cemetery 3.9 Castle Hill Main Street 5.5 Traffic Signals, Intersections, Roundabouts Projects 11.3 Playing Fields 11.6 Drainage Projects 3.8 Total 36.1 $3.9m deferred funding for Cemetery Projects

$3,450,000 reduction in the cemetery upgrade project at Castle Hill. The

detailed design based on the Masterplan has been prepared along with a Development Application (DA) which is required for the proposed works. Works on Crown Land now requires the DA approval from the Minister, and Council is in the process of obtaining the relevant approvals. Once we have an approved DA we will need to go through the tender process. As such it is unlikely that this project will commence this year and is proposed to delay the project until the approval from the Minister is received. It is proposed to return to Cemetery Reserve.

$466,533 reduction in the cemetery upgrade project at Sackville. Project

delayed due to Environmental issues (threatened species) that require resolving with


PAGE 22

the Department of Environment & Heritage before construction can commence. It is proposed to return to Cemetery Reserve.

$5.5m deferred funding for the Castle Hill Main Street Project

$5,474,528 – Castle Hill Main Street upgrade (CP09). Once the rail station is complete and the site has been vacated by Sydney Metro Northwest, a review of the Town Centre Master Plan and costings will be undertaken to re-evaluate Main street infrastructure.

$11.3m deferred funding for Intersections, Traffic Lights, and Roundabouts as detailed below: These projects have been delayed as RMS is awaiting various traffic studies to be completed as a result of Station Precincts, Showground Road, Memorial Avenue & Annangrove road upgrades, Transport Strategy for Norwest Business Park and finalisation of funding arrangements with third parties.

$1,560,000 – Intersection upgrade at Showground Rd and Pennant St (CP09).

$1,553,180 – Intersection upgrade McMullen Ave and Old Castle Hill Rd &

McMullen Ave and Old Northern Rd (CP09)

$3,909,733 – Traffic Signals at Victoria Rd and Carrington Rd & Victoria Rd and Salisbury Rd (Sec 7.12)

$1,083,615 – Memorial Ave & Arnold Ave Traffic Signals (CP12).

$400,000 – Wrights Road & Windsor Road Traffic Signal design (CP12).

$230,778 – Norwest Boulevard & Solent Circuit Traffic Signal design (CP12).

$410,250 – Windsor Rd and Annangrove Rd Traffic Signal design (CP15).

$206,043 – Cecil Ave Local Traffic Management (Sec 7.12) Project deferred to allow assessment of traffic demand in Cecil Avenue following the completion of the Showground Road upgrade.

$1,947,150 - Samantha Riley Dr and Foxall Rd Roundabout (CP13).

Project delayed as a result of delay in Samantha Riley Rd works associated with the relocation of power and water utilities.

$11.6m deferred funding for Playing Fields as detailed below:

$8,290,583 – Balmoral Rd Sports Complex Fields Courts (CP12). Design consultants progressing with preliminary works, but were reliant of Free Settlers Drive adjacent to the new Bella Vista public school being completed to finalise the design of this playing fields. As such, it is now programmed for FY19/20.

$62,213 – Cattai Creek Drive Reserve Embellishment (CP08).

Works delayed to accommodate adjacent subdivision works to be completed.


PAGE 23

$1,780,934 –Playing fields 3 off Boundary Road (CP15).

Project delayed to allow property acquisitions to be completed.

$1,007,319 – Playing fields projects for Stringer Rd Reserve and Samantha Riley Drive Reserve (CP13). Project delayed to allow property acquisitions to be completed.

$500,000 – Kellyville Park Drainage & Irrigation and Lighting (CP12) Project Stage 2 deferred to allow completion of negotiations with third party interests.

$3.8m deferred funding for various drainage projects as detailed below:

$712,308 – Basin projects at Lansdowne Rd Reserve, Barry Rd Reserve and Deepwater Cct Reserve (CP13). Project delayed due to design process to be completed requiring further investigations.

$3,078,353 – Detailed design of culvert road crossing off 61 Terry Rd ($1.6m) and the George Street Basin ($ 1.5m) Box Hill (CP15). Project delayed to allow property acquisitions to be completed.

26. Projects completed under budget $788k

$174,659 Savings in Footpaths jobs, $195,792 Savings in Traffic Job $418,320 Savings in Roads jobs.

It is proposed to transfer $493k to Capital Works Reserve, $196k to Section 7.11 CP13 and not to make a claim of $100k grant funding as the project was completed under budget.

27. Other Contra Variation

a) Council has received Stronger Communities Program Grant of $13,380 and

Community Building Partnership Grant of $105,000. These grant funds have been used to offset the following Council Reserve funded projects. As a result it is proposed to transfer $118,380 to Capital Works Reserve. The total budgets for each project remain unchanged.

$13,380 for the amenities renewal project at George Suttor Park, $30,000 for the amenities upgrade project at Les Shore Reserve, $25,000 for the all-weather roofing to two picnic shelters at Heritage Park and $50,000 for the installation of two sheltered seating areas near the skate park

at Balcombe Heights Estate.

b) $300,000 of grant funds currently allocated to Seven Hills Road rehabilitation project is no longer available, instead it is proposed to transfer $300,000 from other savings identified in note 26 above to offset the reduced grant funding.


PAGE 24

Developer Contributions – Projected Balance EOFY Section 7.11 of the Environmental Planning Assessments Act enables Councils to prepare Developer Contribution Plans to provide public amenities such as Open Space, Roads, and Community Buildings etc. The Contributions are levied via Development Consents. There are currently 10 Contribution Plans including Box Hill Contribution plan. Contributions must be treated as revenue when received, but are required to be held until expended. Estimated future expenditure in the next 15 years, will amount to $1.7bn. Summary funding position is detailed below:

Original Budget

$000

Current Budget

$000


$000

Proposed Contra

variations $ 000

Proposed Other

Variations $000

Ref

Opening Balance (Surplus)/Deficit (141,617) (141,617) (141,617) - - Contributions

(134,195)

(145,460)

(145,460) - -

Interest (1,719) (1,719) (1,719) - -

Expenditure

136,067

200,635

173,365 (2,849)* (24,420)

22,23B-

D,24C-26

Closing Balance (Surplus)/Deficit

(141,464) (88,161) (115,430) (2,849)

(24,420)

*2.8m – Payment to Extractive Industries. This is not a Capital item and has moved to Recurrent Budget.

Section 7.11 funds invested as at 1 July 2018 amounted to $141.6m. If all the above expenditure and income materialises in this financial year, it is anticipated that Section 7.11 funds will amount to $115.4m as at 30 June 2019. This amount does not include the ‘gap funding’ receivable as detailed below. Due to the cap placed on developer contributions imposed by the State Government to $40,000 per dwelling, the State Government funds the gap between the capped amount and the full contributions required. Council is invited to apply for this gap funding based on the State Government’s time table. To date, Council has been invited to apply for the gap funding up to 31 December 2017, of which $1.3m is awaiting receipt. This amount does not include the gap funding for CP15 Box Hill Precinct as the plan is still awaiting final advice from the Minister of Planning regarding IPART’s recommendations on the plan released on 8 October 2018. In May 2018, the State Government has confirmed that Council is eligible to apply for gap funding on CP15 based on an older version of the plan that was previously assessed by IPART with the incorporation of the Minister’s required amendments from June 2017. Based on this version of the plan, total CP15 gap funding up to 31 December 2017 totals to $51.4m. In October 2018, IPART has issued its final assessment on the Revised CP15. Council is now awaiting the Minister’s advice with regards to IPART’s recommendations as well as the final amount of the gap funding receivable to 31 December 2017, which will be at a minimum $51.4m. Furthermore, the Minister’s advice on IPART’s recommendations will determine the gap funding applicable from 1 January 2018.


PAGE 25

Bio Banking Activities There are no Bio Banking Activities to report in this review. Real Estate Assets This section relates to a summary of Property Development Activities only, no details are provided due to the sensitive nature of these transactions.

Real Estate Asse Original Budget

$000

Current Budget

$000


$000

Proposed Contra

variations $ 000

Proposed Other

Variations $000

Ref

Development Cost - 2,443 2,443 - - Funded by transfer from Reserves - (2,443) (2,443) - -

No variations are proposed this review. Conclusion This Opinion by the Responsible Accounting Officer is required under the Local Government (General) Regulation 2005 – Clause 203(2). Council’s Group Manager – Finance & Organisational Performance/CFO, as the Responsible Accounting Officer, advises that the Council’s projected financial position is satisfactory. Furthermore the investments shown in Attachment 1 page 11 has been made is in accordance with the Act, the Regulations and Council’s actual Investment Policy. Council’s cash and bank balances are reconciled daily to Council’s bank balances. IMPACTS Financial Below is a summary of all proposed variations listed in this report:

Current Budget

$000


$000

Proposed Variation

$000

Recurrent Budget Surplus (116) (90) 27

Capital Purchases 4,599 4,599 -

Capital Works Expenditure 223,557 187,565 (35,993)*

Real Estate Assets Expenditure 2,443 2,443 -

*2.8m – Includes Payment to Extractive Industries.

Should the above proposed Capital Works variations be adopted, internally restricted and externally restricted cash balances as at 30 June 2019 are projected to be $207.3m and $122.3m respectively, an increase of $30.5m from last budget review mainly due to variations relating to Capital Works.


PAGE 26

The projected externally restricted cash balance will be further increased upon the receipt of Section 7.11 ‘gap funding’ receivables from the State Government as detailed in this report. Hills Future The impact of this budget will ensure that short term actions are aligned with future direction. It also demonstrates Council's transparency and ability to effectively manage funds. RECOMMENDATION The proposed budget variations in Attachment 1, Pages 6 to 11 and the variations detailed in page 12-34 be adopted. ATTACHMENTS Page 1-4 Management Reporting Format Page 5–11 Statutory Reporting Format Page 12–34 Capital Works Expenditure and Comments on Variations Page 35 Key Performance Indicators Page 36-37 Listing of Contracts & Other Expenses

ORDINARY MEETING OF COUNCIL 26 FEBRUARY 2019

ATTACHMENT 1

The Hills Shire Council

PAGE 1

FY17/18 FY18/19 FY18/19 Description FY17/18 FY18/19 % Actual/

Actual Current Revised YTD Total Revised

July-June Budget Budget Actual YTD Budget

$'000 $'000 $'000 $'000 $'000

RECURRENT OPERATIONS

(160,145) (156,615) (165,159) Income (126,048) (138,484) 84%

123,486 127,282 134,545 Expenditure 71,807 72,405 54%

21,514 22,317 22,317 Depreciation 8,774 13,118 59%

(15,145) (7,015) (8,297) Budget (Surplus)/Deficit (45,467) (52,960)

Add Back

(21,514) (22,317) (22,317) Depreciation (8,774) (13,118) 59%

28,493 28,663 28,843 Transfer to Asset Related Reserves 17,961 28,663 99%

4,467 553 1,682 Transfer to Other Reserves (3,079) 553 33%

(3,700) (116) (90) Budget Result (Surplus)/Deficit (39,359) (36,862)

CAPITAL PURCHASES

3,340 4,599 4,599 Capital Purchases 1,453 3,401 74%

(1,860) (3,501) (3,501) Transfer to/ (from) Plant Reserve (3,113) (3,501) 100%

(1,480) (1,097) (1,097) Sale of Plant Assets (961) (828) 75%

(0) 0 0 Net Capital Purchases (2,621) (928)

CAPITAL WORKS

48,038 107,171 70,963 New & Renewal 25,654 45,097 64%

62,744 111,067 111,283 Land Acquisition 36,752 88,405 79%

4,615 5,318 5,318 Project Development & Delivery 2,803 3,143 59%

115,396 223,557 187,565 Total Expenditure 65,209 136,645

(3,495) (6,220) (6,239) Grants and Contributions 0 0 0%

(25,394) (32,012) (28,280) Transfer to/(from) Reserves (34,109) (32,012) >100

(86,149) (185,042) (152,763) Transfer from Prior Years Section 7.11 0 0 0%

(358) (283) (283) Transfer from Prior Years Income 0 0 0%

(115,396) (223,557) (187,565) Total Funding (34,109) (32,012)

(0) 0 0 Net Capital Expenditure 31,100 104,633

SECTION 7.11

(134,146) (141,617) (141,617) Opening Balance (Surplus)/Deficit (134,146) (141,617)

(92,830) (145,460) (145,460) Income (40,309) (42,205) 29%

(3,480) (1,719) (1,719) Interest Received/(Paid) (2,015) (1,978) >100%

88,839 200,635 173,365 Expenditure (inc VPA) 49,938 118,582 68%

(7,471) 53,456 26,187 Movement for the year 7,614 74,399

(141,617) (88,161) (115,430) Section 7.11 Balance (Surplus)/Deficit (126,532) (67,218)

REAL ESTATE ASSETS

78,302 95,936 95,936 Assets at Book Value 1 July 2018 95,936 95,936

17,634 2,443 2,443 Development Costs 17,627 0 0%

(17,634) (2,443) (2,443) Transfer from Reserves (17,627) 0 0%

0 0 0 Sales 0 0 0%

0 0 0 Transfer to Reserves 0 0 0%

Management Reporting Format (Applying Matching Principles)

Section 7.11 of the Environment Planning Assessments Act enables Councils to prepare Developer Contribution Plans to provide public amenities such as Open Space,

Roads, Community Buildings etc. The Contributions are levied via Development Consents. There are currently 10 Contribution Plans. Contributions must be treated as

revenue when received, but requires to be held as a Restricted Asset until expended. Estimated future expenditure amounts to $1.7bn.

If all planned expenditure and income materialises in this financial year, it is anticipated that Section 7.11 funds will amount to $115.4m as at 30 June 2019.

PAGE 27


ATTACHMENT 1


Statement of Income By Program PAGE 2




$'000 $'000 $'000 $'000 $'000

REVENUE - RECURRENT

(67,520) (70,878) (71,225) Corporate Management (67,248) (71,182) 100%

(2,358) (1,514) (1,514) Infrastructure & Transport Planning (1,525) (1,504) 99%

(1,129) (1,043) (1,653) Forward Planning (580) (1,375) 83%

(1,793) (2,158) (2,368) Asset Management, Traffic & Parks (920) (1,095) 46%

(4,373) (4,497) (5,626) Property Dev, Buildings & Special Projects (2,740) (3,852) 68%

(517) (410) (410) Fire Control (437) (412) >100%

(14) (10) (10) Buildings Operations (14) (10) 100%

(9) (8) (8) Councillors & Executive Services (4) (6) 76%

(538) (616) (570) Finance, Budgeting, IP & R, Payroll & Rates (307) (250) 44%

(10) 0 0 Human Resources & Wellbeing (10) 0 0%

(9,653) (9,661) (9,661) Expenditure & Revenue (5,510) (5,526) 57%

(423) (437) (437) Fleet and Workshop (218) (228) 52%

0 (963) (963) Civil & Roads Maintenance 0 (382) 40%

0 (300) (310) Parks & Bushland Maintenance 0 (116) 37%

(3,930) (3,946) (3,946) Development Assessment (2,532) (2,089) 53%

(5,652) (5,828) (5,317) Subdivision & Development Certification (3,519) (2,887) 54%

(566) (594) (594) Environment & Public Health (568) (480) 81%

(25,511) (27,931) (27,931) Resource Recovery (24,867) (28,007) >100%

(1,992) (1,933) (1,933) Regulatory Services (1,037) (1,071) 55%

(3) 0 0 Marketing & Communications (3) 0 0%

(4,942) (4,923) (4,923) Children's Services (2,937) (3,141) 64%

(6,033) (6,267) (6,267) Hills Community Care (3,674) (3,651) 58%

(2) 0 0 Information Technology (2) 0 0%

(0) (1) (1) Customer Relations (0) (0) 20%

(4,511) (4,014) (4,014) Community Outcome (2,662) (2,581) 64%

(535) (547) (540) Library Services (495) (500) 93%

(143,250) (148,479) (150,219) Total Recurrent Revenue (122,246) (130,347) 87%

(8,296) (4,581) (5,607) Transfer from Reserve - Internal Restrictions 0 (4,581) 82%

(8,600) (3,555) (9,333) Transfer from Reserve - External Restrictions (3,802) (3,555) 38%

(160,145) (156,615) (165,159) Revenue as Per Income Statement (126,048) (138,484) 84%

Notes

* Comments on above references are detailed in Business Paper Report to this attachment.


PAGE 28


ATTACHMENT 1



Statement of Expenditure By Program PAGE 3




$'000 $'000 $'000 $'000 $'000

EXPENDITURE - RECURRENT

5,883 8,512 8,436 Corporate Management 3,650 4,328 51%

4,424 3,067 3,067 Infrastructure & Transport Planning 2,724 1,341 44%

4,343 5,019 5,540 Forward Planning 2,508 2,730 49%

16,747 8,908 14,387 Asset Management. Traffic & Parks 10,616 5,267 37%

2,946 5,147 5,153 Property Dev, Buildings & Special Projects 1,719 2,414 47%

3,571 4,253 4,253 Fire Control 1,836 1,959 46%

7,609 8,121 8,354 Buildings Operations 3,772 5,215 62%

2,180 1,971 1,971 Councillors & Executive Services 854 1,167 59%

4,762 5,441 5,504 Finance, Budgeting, IP & R, Payroll & Rates 3,311 4,228 77%

1,857 1,948 1,960 Human Resources & Wellbeing 1,141 1,145 58%

1,832 2,083 2,085 Expenditure & Revenue 1,184 1,074 52%

1,355 1,218 1,218 Project Delivery 796 716 59%

4,081 4,603 4,603 Fleet Management 2,310 2,733 59%

1 12,161 11,841 Civil & Roads Maintenance 0 5,967 50%

0 12,449 13,141 Parks & Bushland Maintenance 0 8,123 62%

5,376 6,066 6,058 Development Assessment 2,998 3,453 57%

3,443 3,844 3,733 Subdivision & Development Certification 2,027 2,179 58%

3,320 3,901 3,901 Environment & Public Health 2,014 2,180 56%

24,872 28,142 28,142 Resource Recovery 14,973 16,146 57%

3,604 3,985 3,985 Regulatory Services 2,098 2,196 55%

2,113 2,057 2,059 Marketing & Communications 1,179 1,213 59%

5,221 5,029 5,029 Children's Services 3,012 3,251 65%

8,111 7,992 8,645 Hills Community Care 4,296 4,318 50%

5,753 6,950 6,950 Information Technology 3,212 3,882 56%

3,456 3,585 3,585 Customer Relations 2,057 2,144 60%

10,492 11,587 11,587 Community Outcome 6,198 6,418 55%

6,424 6,835 6,837 Library Services 3,756 4,062 59%

(47,047) (47,595) (47,480) Internal Recoveries (27,442) (27,445) 58%

123,486 127,282 134,545 Total Recurrent Expenditure 71,807 72,405 54%

21,514 22,317 22,317 Depreciation and Amortisation 8,774 13,118 59%

145,000 149,600 156,863 Expenditure as Per Income Statement 80,582 85,524 55%

Notes


PAGE 29


ATTACHMENT 1



Income Statement PAGE 4




$'000 $'000 $'000 $'000 $'000

RECURRENT

Revenue

(92,202) (99,493) (99,830) Rates & Annual Charges (91,882) (100,209) >100%

(21,587) (21,566) (20,947) User Charges & Fees (12,792) (12,033) 57%

(7,251) (7,234) (7,234) Investment Revenues - Operational (4,324) (4,372) 60%

(8,081) (7,197) (8,567) Other Revenues - Operational (4,421) (5,468) 64%

(14,129) (12,989) (13,640) Grants & Contributions - Operational (8,827) (8,265) 61%

(8,296) (4,581) (5,607) Tranfer From Reserve - Internal Restrictions 0 (4,581) 82%

(8,600) (3,555) (9,333) Tranfer From Reserve - External Restrictions (3,802) (3,555) 38%

(160,145) (156,615) (165,159) Total Revenue (126,048) (138,484) 84%

Expenditure

51,248 57,133 56,853 Employment Costs 30,856 32,947 58%

39,934 44,109 45,644 Materials, Contracts & Plant Running Exp 22,178 26,712 59%

21,514 22,317 22,317 Depreciation and Amortisation 8,774 13,118 59%

32,304 26,040 32,048 Other Expenses 18,774 12,747 40%

145,000 149,600 156,863 Total Expenditure 80,582 85,524 55%

(15,145) (7,015) (8,297) Operating Result (Surplus)/Deficit (45,467) (52,960)

Add

(21,514) (22,317) (22,317) Depreciation & Amortisation (8,774) (13,118) 59%

(36,659) (29,333) (30,614) Operating Result (Cash) (54,241) (66,078)

28,493 28,663 28,843 Transfer to Asset Related Reserves 17,961 28,663 99%

4,467 553 1,682 Transfer to Other Reserves (3,079) 553 33%

(3,700) (116) (90) Net Budget Result (Surplus)/Deficit (39,359) (36,862)

PAGE 30


ATTACHMENT 1


Balance Sheet FY18/19 PAGE 5

June 2018 Description FY17/18 FY18/19

$'000 YTD YTD

Actual Actual

$'000 $'000

CURRENT ASSETS

30,756 Cash Assets 23,604 23,212

370,843 Investment Securities 366,907 339,163

17,663 Receivables 53,719 59,516

10,473 Inventories 8,327 8,331

44 Other 2,142 2,083

429,779 TOTAL CURRENT ASSETS 454,699 432,306

NON CURRENT ASSETS

5,669 Receivables 0 0

0 Inventories 0 0

3,190,364 Property, Plant & Equipment 4,522,128 3,267,756

87,619 Investments Property 87,611 87,619

3,283,652 TOTAL NON-CURRENT ASSETS 4,609,740 3,355,375

3,713,431 TOTAL ASSETS 5,064,439 3,787,681

CURRENT LIABILITIES

(33,287) Payables (30,047) (40,850)

(15,966) Provisions (16,053) (16,390)

(49,253) TOTAL CURRENT LIABILITIES (46,100) (57,240)

NON-CURRENT LIABILITIES

0 Payables 0 0

(761) Provisions (161) (92)

(761) TOTAL NON-CURRENT LIABILITIES (161) (92)

(50,014) TOTAL LIABILITIES (46,260) (57,331)

3,663,417 NET ASSETS 5,018,179 3,730,349

EQUITY

(3,663,417) TOTAL EQUITY (5,018,179) (3,730,349)

PAGE 31


ATTACHMENT 1


Budget Summary PAGE 6

Description Original Approved Changes Current YTD Actual Projected Recommended Changes Ref

Budget Quarter 1 Quarter 2 Budget Include Revised For Council Resolution *

2018/19 Review Review 2018/19 Commitments Budget Contra Var. Other Var.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

CAPITAL PURCHASES

Capital Purchases 4,107 492 0 4,599 3,401 4,599 0 0

Transfer to/ (from) Plant Reserve (3,009) (492) 0 (3,501) (3,501) (3,501) 0 0

Sale of Plant Assets (1,097) 0 0 (1,097) (828) (1,097) 0 0

Net Capital Purchases (0) 0 0 0 (928) 0 0 0

CAPITAL WORKS

New & Renewal 45,981 59,891 1,300 107,172 45,097 70,963 (2,849) (33,360) 23-27

Land Acquisition 111,067 0 0 111,067 88,405 111,283 0 216 23E

Project Development & Delivery 5,318 0 0 5,318 3,143 5,318 0 0

Total Expenditure 162,367 59,891 1,300 223,557 136,645 187,565 (2,849) (33,144)

Grants and Contributions (2,650) (3,534) (36) (6,220) 0 (6,239) 0 (18) 24B,26,27

Transfer to/(from) Reserves (23,650) (7,448) (914) (32,012) (32,012) (28,280) 0 3,732 23A&E,24A-B,25-27

Transfer from Prior Years Section 7.11 (136,067) (48,625) (350) (185,042) 0 (152,763) 2,849 29,430 23B-D,24C-26

Transfer from Prior Years Income 0 (283) 0 (283) 0 (283) 0 0

Total Funding (162,367) (59,891) (1,300) (223,557) (32,012) (187,565) 2,849 33,144

Net Capital Expenditure 0 0 0 0 104,633 0 0 0

SECTION 7.11

Opening Balance (Surplus)/Deficit (141,617) 0 0 (141,617) (141,617) (141,617) 0 0

Income (134,195) (1,702) (9,562) (145,460) (42,205) (145,460) 0 0

Interest Received/(Paid) (1,719) 0 0 (1,719) (1,978) (1,719) 0 0

Expenditure (Inc VPA) 136,067 54,655 9,912 200,635 118,582 173,365 (2,849) (24,420) 22,23B-D,24C-26

Movement for the year 153 52,953 350 53,456 74,399 26,187 (2,849) (24,420)

Section 7.11 Balance (Surplus)/Deficit (141,464) 52,953 350 (88,161) (67,218) (115,430) (2,849) (24,420)

REAL ESTATE ASSETS

Assets at Book Value 1 July 2018 95,936 0 0 95,936 95,936 95,936 0 0

Development Costs 0 2,443 0 2,443 0 2,443 0 0

Transfer from Reserves 0 (2,443) 0 (2,443) 0 (2,443) 0 0

Sales 0 0 0 0 0 0 0 0

Transfer to Reserves 0 0 0 0 0 0 0 0

Notes


Statutory Format 2018/2019

Section 7.11 of the Environment Planning Assessments Act enables Councils to prepare Developer Contribution Plans to provide public amenities such as Open Space, Roads,

Community Buildings etc. The Contributions are levied via Development Consents. There are currently 10 Contribution Plans. Contributions must be treated as revenue when

received, but requires to be held as a Restricted Asset until expended. Estimated future expenditure amounts to $1.7bn.

If all planned expenditure and income materialises in this financial year, it is anticipated that Section 7.11 funds will amount to $115.4m as at 30 June 2019.

PAGE 32


ATTACHMENT 1


Statement of Income By Program PAGE 7




$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

REVENUE - RECURRENT

Corporate Management (70,748) (39) (90) (70,878) (71,182) (71,225) (10) (337) 1

Infrastructure & Transport Planning (2,338) 863 (39) (1,514) (1,504) (1,514) 0 0

Forward Planning (750) (73) (220) (1,043) (1,375) (1,653) (11) (599) 2,3

Asset Management, Traffic & Parks (1,016) (909) (234) (2,158) (1,095) (2,368) 0 (210) 4,5

Property Dev, Buildings & Special Projects (4,531) 34 0 (4,497) (3,852) (5,626) 0 (1,128) 6

Fire Control (410) 0 0 (410) (412) (410) 0 0

Buildings Operations 0 (10) 0 (10) (10) (10) 0 0

Councillors & Executive Services (8) 0 0 (8) (6) (8) 0 0

Finance, Budgeting, IP & R, Payroll & Rates (616) 0 0 (616) (250) (570) 0 46 7

Expenditure & Revenue (12,404) 2,732 11 (9,661) (5,526) (9,661) 0 0

Fleet and Workshop (437) 0 0 (437) (228) (437) 0 0

Civil & Roads Maintenance (963) 0 0 (963) (382) (963) 0 0

Parks & Bushland Maintenance (300) 0 0 (300) (116) (310) 0 (10) 8

Development Assessment (3,946) 0 0 (3,946) (2,089) (3,946) 0 0

Subdivision & Development Certification (5,828) 0 0 (5,828) (2,887) (5,317) 0 511 9

Environment & Public Health (573) (22) 0 (594) (480) (594) 0 0

Resource Recovery (28,021) 90 0 (27,931) (28,007) (27,931) 0 0

Regulatory Services (1,933) 0 0 (1,933) (1,071) (1,933) 0 0

Children's Services (4,923) 0 0 (4,923) (3,141) (4,923) 0 0

Hills Community Care (6,083) (184) 0 (6,267) (3,651) (6,267) 1 0

Customer Relations (1) 0 0 (1) (0) (1) 0 0

Community Outcome (4,078) 64 0 (4,014) (2,581) (4,014) 0 0

Library Services (519) (9) (19) (547) (500) (540) (2) 8 10

Total Recurrent Revenue (150,426) 2,537 (590) (148,479) (130,347) (150,219) (22) (1,719)

Externally/Internally Restricted Income (138,564) (5,236) (9,598) (153,398) (46,948) (153,417) 0 (18) 24B,27

Gain/Loss on Sales of Asset (696) 0 0 (696) (485) (696) 0 0

Revenue as Per Income Statement (289,686) (2,699) (10,188) (302,573) (177,780) (304,332) (22) (1,737)

Notes



PAGE 33


ATTACHMENT 1



Statement of Expenditure By Program PAGE 8




$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

EXPENDITURE - RECURRENT

Corporate Management 7,867 642 3 8,512 4,328 8,436 (76) 0

Infrastructure & Transport Planning 5,850 (2,788) 5 3,067 1,341 3,067 0 0

Forward Planning 4,490 319 211 5,019 2,730 5,540 21 500 11

Asset Management. Traffic & Parks 4,698 4,062 148 8,908 5,267 14,387 439 5,040 12,13

Property Dev, Buildings & Special Projects 4,007 1,121 19 5,147 2,414 5,153 6 0

Fire Control 3,812 442 0 4,253 1,959 4,253 0 0

Buildings Operations 8,171 (92) 43 8,121 5,215 8,354 (3) 235 14

Councillors & Executive Services 1,742 222 7 1,971 1,167 1,971 0 0

Finance, Budgeting, IP & R, Payroll & Rates 5,195 239 7 5,441 4,228 5,504 63 0

Human Resources & Wellbeing 1,873 51 25 1,948 1,145 1,960 12 0

Expenditure & Revenue 2,237 (144) (9) 2,083 1,074 2,085 2 0

Project Delivery 1,217 0 2 1,218 716 1,218 0 0

Fleet Management 4,500 103 0 4,603 2,733 4,603 0 0

Civil & Roads Maintenance 12,517 (413) 58 12,161 5,967 11,841 (321) 0

Parks & Bushland Maintenance 11,952 403 94 12,449 8,123 13,141 (108) 800 15-17

Development Assessment 6,125 70 (128) 6,066 3,453 6,058 (8) 0

Subdivision & Development Certification 3,857 0 (13) 3,844 2,179 3,733 (9) (102) 18

Environment & Public Health 3,755 129 16 3,901 2,180 3,901 0 0

Resource Recovery 28,021 121 0 28,142 16,146 28,142 0 0

Regulatory Services 3,985 0 1 3,985 2,196 3,985 0 0

Marketing & Communications 2,043 5 9 2,057 1,213 2,059 2 0

Children's Services 5,029 0 0 5,029 3,251 5,029 0 0

Hills Community Care 7,825 167 0 7,992 4,318 8,645 (115) 768 19

Information Technology 6,474 529 (53) 6,950 3,882 6,950 0 0

Customer Relations 3,570 7 9 3,585 2,144 3,585 0 0

Community Outcome 11,592 (12) 7 11,587 6,418 11,587 0 0

Library Services 6,752 73 11 6,835 4,062 6,837 2 0

Internal Recoveries (47,504) (85) (5) (47,595) (27,445) (47,480) 115 0

Total Recurrent Expenditure 121,648 5,169 465 127,282 72,405 134,545 22 7,241

Depreciation and Amortisation 15,677 6,641 0 22,317 13,118 22,317 0 0

Expenditure as Per Income Statement 137,325 11,810 465 149,600 85,524 156,863 22 7,241

Notes


PAGE 34


ATTACHMENT 1


Income Statement PAGE 9




$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

RECURRENT

Revenue

Rates & Annual Charges (99,455) 0 (39) (99,493) (100,209) (99,830) 0 (337) 1

User Charges & Fees (21,603) (1) 38 (21,566) (12,033) (20,947) 153 466 3,7,9,10

Investment Revenues - Operational (7,234) 0 0 (7,234) (4,372) (7,234) 0 0

Investment Revenues - Restricted/Capital (1,719) 0 0 (1,719) (2,240) (1,719) 0 0

Other Revenues - Operational (6,952) (13) (232) (7,197) (5,468) (8,567) (63) (1,308) 4,6

Other Revenues - Restricted/Capital 0 0 0 0 (78) 0 0 0

Grants & Contributions - Operational (15,182) 2,551 (358) (12,989) (8,265) (13,640) (112) (540) 2,5,8

Grants & Contributions - Restricted/Capital (136,846) (5,236) (9,598) (151,680) (44,630) (151,698) 0 (18) 24B,27

Profit From Disposal of Assets (696) 0 0 (696) (485) (696) 0 0

Total Revenue (289,686) (2,699) (10,188) (302,573) (177,780) (304,332) (22) (1,737)

Expenditure

Employment Costs 57,076 62 (5) 57,133 32,947 56,853 (281) 0

Materials, Contracts & Plant Running Exp 42,893 1,189 28 44,109 26,712 45,644 500 1,036 14-17

Depreciation and Amortisation 15,677 6,641 0 22,317 13,118 22,317 0 0

Other Expenses 21,680 3,918 442 26,040 12,747 32,048 (198) 6,206 11-13,18,19

Total Expenditure 137,325 11,810 465 149,600 85,524 156,863 22 7,241

Operating Result (Surplus)/Deficit (152,361) 9,111 (9,723) (152,973) (92,257) (147,469) 0 5,504

Add

Transfer to/(from) Reserves 28,780 (4,358) 213 24,635 24,635 24,917 0 282 20,21

Transfer from Prior Years Section 7.11 0 0 0 0 0 (5,010) 0 (5,010) 22

Transfer from Prior Years Grants (50) (3,429) (77) (3,555) (3,555) (4,323) (0) (768) 22

Less

Depreciation & Amortisation (15,677) (6,641) 0 (22,317) (13,118) (22,317) 0 0

Investment Revenues - Restricted/Capital 1,719 0 0 1,719 2,240 1,719 0 0

Other Revenues - Restricted/Capital 0 0 0 0 78 0 0 0

Grants & Contributions - Restricted/Capital 136,846 5,236 9,598 151,680 44,630 151,698 0 18 24B,27

Profit/Loss From Disposal of Assets 696 0 0 696 485 696 0 0

Net Budget Result (Surplus)/Deficit (47) (80) 11 (116) (36,862) (90) (0) 27

Notes



PAGE 35


ATTACHMENT 1


Monthly Budget Review 2018/2019

Cash & Investments Page 10

Description Original Current YTD Projected Ref

Budget Quarter 1 Quarter 2 Budget Actual Revised *

2018/19 Review Review 2018/19 Budget Contra Var. Other Var.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

Externally Restricted

Section 7.11 141,464 (52,953) (350) 88,161 84,412 115,430 2,849 24,420 22,23B-D,24C-26

Grants & Contributions 7,091 (3,712) (77) 3,302 5,622 2,534 (0) (768) 22

Domestic Waste 4,295 0 0 4,295 4,295 4,295 0 0

Internally Restricted

Reserves 218,151 (14,741) (701) 202,709 203,259 206,723 0 4,014 20,21,23A&E,24A-B,25-27

Unrestricted

Trust Fund 23,457 0 0 23,457 23,920 23,457 0 0

Unrestricted Cash 7,388 80 (11) 7,457 40,867 7,430 0 (27) #

Total Cash & Investments 401,846 (71,326) (1,139) 329,381 362,375 359,870 2,849 27,640

Note :


# Proposed Budget Deficit for the period

Amounts shown as Unrestricted Cash shown in YTD Actual column is based income received to date and does not have all planned expenditure expended as at this reporting date.

However the Revised Budget Unrestricted Cash column shown assumes that all budgeted income has been received and all budgeted expenditure has been expended.

Approved Changes Recommended Changes

For Council Resolution

PAGE 36


ATTACHMENT 1



Cash & Investments (Continued) Page 11

PAGE 37


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PAGE 38


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40

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250393

Bella V

ista

Farm

Park

Fitzgera

ld's

Cott

age -

Rein

sta

te s

tructu

re,

add r

oof

and s

tabilis

e

Sep-1

7Sep-1

7Aug-1

8Aug-1

80

21,1

00

100

21,1

00

0

250395

Castle G

len C

om

munity Centr

e -

Refu

rbis

h s

eptic t

ank inclu

din

g levellin

g

off,

new

lid

, bollard

s a

nd p

um

ps

Aug-1

7Aug-1

7O

ct-

18

Oct-

18

042,8

48

100

42,8

48

0

250397

Castle G

rand L

ibra

ry -

Redesig

n o

f Lib

rary

space

Apr-

19

Jun-1

90

40,0

00

040,0

00

0

250399

Colu

mbia

Court

Council A

dm

in B

uildin

g C

- R

epla

ce w

ate

rpro

of m

em

bra

ne

level 2 r

am

p c

arp

ark

Oct-

18

Oct-

18

Dec-1

8D

ec-1

80

80,0

00

100

80,0

00

0

250422

Cro

ple

y H

ouse U

tilities U

pgra

de -

relo

cation a

nd w

ate

r supply

upgra

de for

the e

xis

ting fir

e h

ydra

nt

and p

ow

er

supply

upgra

de

Apr-

18

Apr-

18

Mar-

19

0350,0

00

60

350,0

00

0

PAGE 39


AT

TA

CH

ME

NT

1 P

AG

E 1

4

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

250423

Balc

om

be H

eig

hts

Esta

te -

Buildin

g 1

1 -

Ceilin

g R

epla

cem

ent

and e

lectr

ical

upgra

des

Oct-

18

Oct-

18

Apr-

19

200,0

00

200,0

00

90

200,0

00

0

250424

Balc

om

be H

eig

hts

Esta

te -

Buildin

g 1

3b -

Exte

rnal Renew

al W

ork

s inclu

din

g

sla

b r

epla

cem

ent

and d

rain

age im

pro

vem

ents

Apr-

19

Jun-1

930,0

00

30,0

00

030,0

00

0

250425

Balc

om

be H

eig

hts

Esta

te -

Buildin

g 1

7 -

Repla

ce A

C D

ucte

d S

yste

mO

ct-

18

Sep-1

8M

ar-

19

Sep-1

825,0

00

25,0

00

100

25,0

00

0

250426

Balc

om

be H

eig

hts

Esta

te C

hild C

are

Centr

e -

Inte

rnal Pain

ting

Nov-1

8O

ct-

18

Feb-1

930,0

00

30,0

00

90

30,0

00

0

250427

Baulk

ham

Hills

Lib

rary

- R

oof Rectification I

nvestigation a

nd D

esig

nO

ct-

18

Oct-

18

Jun-1

950,0

00

50,0

00

550,0

00

0

250428

Bella V

ista

Farm

Park

- S

torm

wate

r and D

rain

age D

esig

nSep-1

8Sep-1

8Ju

n-1

925,0

00

25,0

00

525,0

00

0

250429

Bella V

ista

Villa

ge G

reen C

om

munity C

entr

e -

Majo

r Renew

al W

ork

s

inclu

din

g r

epla

cem

ent

of vin

yl floor,

inte

rnal pain

ting,

soft

fall r

epla

cem

ent

and e

xte

rnal re

pair

s

Oct-

18

Oct-

18

Mar-

19

150,0

00

150,0

00

75

150,0

00

0

250430

Bern

ie M

ullane R

ecre

ation C

entr

e -

Renew

Court

Flo

ori

ng a

nd R

enew

Roof

Sections

Aug-1

8Aug-1

8Ju

n-1

9200,0

00

200,0

00

25

200,0

00

0

250431

Box H

ill /

Nels

on C

om

munity C

entr

e -

Renew

al W

ork

s inclu

din

g inte

rnal

pain

ting,

roof re

pair

s a

nd r

enew

al of th

e w

ate

r ta

nk p

latf

orm

Aug-1

8Aug-1

8N

ov-1

8O

ct-

18

40,0

00

40,0

00

100

40,0

00

0

250432

Castle G

len C

om

munity C

entr

e -

Full R

epla

cem

ent

of Roof in

clu

din

g c

eilin

g

repair

s

Aug-1

8Aug-1

8M

ay-1

9200,0

00

200,0

00

20

200,0

00

0

250433

Charl

es M

cLaughlin R

eserv

e -

Am

enitie

s B

uildin

g -

Reseal &

Wate

rpro

of

Roof

Jul-

18

Jul-

18

Nov-1

8N

ov-1

830,0

00

30,0

00

100

30,0

00

0

250434

Colu

mbia

Court

- C

ouncil A

dm

in B

uildin

g -

Desig

n o

f balc

ony s

paces f

or

bett

er

utilisation

Dec-1

8O

ct-

18

Jun-1

910,0

00

10,0

00

510,0

00

0

250435

Colu

mbia

Court

- R

epla

cem

ent

of fluore

scent

lighting in s

tair

cases t

o L

ED

Mar-

19

Jun-1

922,0

00

22,0

00

022,0

00

0

250436

Dura

l Lib

rary

- G

enera

l U

pgra

de w

ork

s inclu

din

g s

tacker

doors

, lighting

upgra

des a

nd r

em

odellin

g o

f th

e a

ccessib

le t

oilet

Aug-1

8Aug-1

8Ju

n-1

9190,0

00

190,0

00

20

190,0

00

0

250437

Dura

l M

em

ori

al H

all -

Repla

ce S

eptic T

ank s

yste

m w

ith a

suitable

Sew

er

Managem

ent

Syste

m

Mar-

19

Jun-1

975,0

00

75,0

00

075,0

00

0

250438

Eri

c M

obbs R

eserv

e (

Fie

lds 1

& 2

) -

Am

enitie

s B

uildin

g -

Majo

r re

new

al

work

s inclu

din

g d

oor

repla

cem

ent,

toilet

upgra

de,

change r

oom

and a

ctivity

room

s

Feb-1

9Ja

n-1

9Ju

n-1

9100,0

00

100,0

00

10

100,0

00

0

250439

Eura

mbie

Park

Childcare

Centr

e -

Renew

al Lig

hting W

ork

sJu

l-18

Jul-

18

Dec-1

8D

ec-1

840,0

00

40,0

00

100

40,0

00

0

PAGE 40


AT

TA

CH

ME

NT

1 P

AG

E 1

5

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

250440

Excels

ior

Avenue C

hild C

are

Centr

e -

Inte

rnal Pain

ting

Sep-1

8Aug-1

8Feb-1

930,0

00

30,0

00

80

30,0

00

0

250441

Georg

e S

utt

or

Park

- A

menitie

s B

uildin

g -

Renew

Am

enitie

s inclu

din

g t

he

constr

uction o

f a u

nis

ex a

ccessib

le t

oilet

and p

ath

ways

Feb-1

9Ja

n-1

9Ju

n-1

9100,0

00

100,0

00

5100,0

00

027A

250442

Gle

nhaven C

om

munity C

entr

e /

Child C

are

- S

tora

ge D

esig

n for

sport

ing

gro

ups a

nd C

ouncil's

Opera

tional Team

s

Sep-1

8Sep-1

8Ju

n-1

920,0

00

20,0

00

10

20,0

00

0

250443

Kid

s o

f The C

astle O

ccasio

nal Child C

are

- R

epla

ce R

oof and C

eilin

g S

ection

Sep-1

8Sep-1

8Feb-1

9Feb-1

975,0

00

75,0

00

100

75,0

00

0

250444

Les S

hore

Reserv

e -

Am

enitie

s B

uildin

g (

Fie

ld 2

) -

Gre

en B

uildin

g -

Renew

Buildin

g t

o c

reate

thre

e s

tore

s a

nd a

ccessib

le p

ark

ing a

nd p

ath

ways

Sep-1

8Aug-1

8Ju

n-1

9200,0

00

200,0

00

10

200,0

00

027A

250445

Nort

h W

est

Dis

ability S

erv

ice (

HAD

PAC)

- Part

ial Roof Renew

al on low

er

section

Sep-1

8Sep-1

8Ju

n-1

9100,0

00

100,0

00

10

100,0

00

0

250446

Rura

l Fir

e S

erv

ice S

tation -

Nort

h R

ocks -

Full R

epla

cem

ent

of Roof Tiles &

Ceilin

g

Sep-1

8Aug-1

8Ja

n-1

9Ja

n-1

970,0

00

70,0

00

100

70,0

00

0

250447

South

Maro

ota

Reserv

e C

om

munity H

all -

Renew

al W

ork

inclu

din

g inte

rnal

pain

ting,

toilet

upgra

des a

nd flo

or

treatm

ent

Jul-

18

Jul-

18

Dec-1

8O

ct-

18

50,0

00

50,0

00

100

50,0

00

0

250448

Torr

y B

urn

s R

eserv

e -

Am

enitie

s B

uildin

g R

enew

al W

ork

s inclu

din

g inte

rnal

pain

ting,

toilet

upgra

des,

benches in c

ante

en,

anti g

raffitti c

oating,

cage

sto

rage a

nd r

epla

cem

ent

of th

e d

am

aged r

oof section

Sep-1

8Sep-1

8M

ay-1

9150,0

00

150,0

00

25

150,0

00

0

250449

Balc

om

be H

eig

hts

Esta

te -

Sew

er

Syste

m I

nvestigation &

Refu

rbis

hm

ent

Desig

n for

futu

re s

ew

er

upgra

de w

ork

s

Nov-1

8N

ov-1

8M

ay-1

975,0

00

75,0

00

575,0

00

0

250450

Investigation r

equir

ed for

the s

tructu

ral sta

bility o

f th

e c

om

munic

ation

tow

ers

at

Hills

ide F

ire S

tation,

SES H

eadquart

ers

Balc

om

be H

eig

hts

Esta

te,

Buildin

g 9

Balc

om

be H

eig

hts

Esta

te a

nd R

FS H

eadquart

ers

Angus R

oad

Jul-

18

Jul-

18

Jun-1

920,0

00

20,0

00

25

20,0

00

0

250451

Renew

al of air

conditio

nin

g a

t Baulk

ham

Hills

and V

inegar

Hill Lib

rari

es,

Baulk

ham

Hills

Baby H

ealth,

Castle H

ill Senio

rs,

Aberd

oon H

ouse,

Sth

Maro

ota

Hall,

Wri

ghts

Rd a

nd C

astle G

len C

om

munity C

entr

es,

Kid

s o

f th

e

Castle a

nd B

alc

om

be H

eig

hts

Child C

are

Aug-1

8Aug-1

8M

ar-

19

50,0

00

50,0

00

75

50,0

00

0

250452

Upgra

de o

f Ele

ctr

ical D

istr

ibution B

oard

s a

t Balc

om

be H

eig

hts

Esta

teM

ar-

19

Jun-1

9100,0

00

100,0

00

0100,0

00

0

250453

West

Pennant

Hills

Com

munity C

entr

e -

Genera

l Renew

al W

ork

s inclu

din

g

keyle

ss e

ntr

y,

inte

rnal pain

ting,

tim

ber

floor

repair

s a

nd c

urt

ain

repla

cem

ent

Jul-

18

Jul-

18

Feb-1

9O

ct-

18

150,0

00

150,0

00

100

150,0

00

0

Cou

ncil

has r

eceiv

ed

Str

on

ger C

om

mu

nit

ies P

rog

ram

Gran

t of

$1

3,3

80

th

at

has b

een

used

to o

ffset

this

Cou

ncil

Reserve f

un

ded

proje

ct.

As a

resu

lt i

t is

prop

osed

to t

ran

sfe

r $

13

,38

0

to C

ap

ital

Works R

eserve.

Th

e t

ota

l b

ud

get

for t

his

proje

ct

rem

ain

s u

nch

an

ged

.

Cou

ncil

has r

eceiv

ed

Com

mu

nit

y B

uil

din

g P

artn

ersh

ip G

ran

t of

$3

0,0

00

, w

hic

h h

as b

een

used

to o

ffset

this

Cou

ncil

Reserve f

un

ded

proje

ct.

As a

resu

lt i

t is

prop

osed

to t

ran

sfe

r

$3

0,0

00

to C

ap

ital

Works R

eserve.

Th

e t

ota

l b

ud

get

for t

his

proje

ct

rem

ain

s u

nch

an

ged

.

PAGE 41


AT

TA

CH

ME

NT

1 P

AG

E 1

6

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

250454

Wri

ghts

Road C

om

munity C

entr

e -

Inte

rnal pain

ting a

nd flo

or

treatm

ents

Sep-1

8Sep-1

8Ju

n-1

980,0

00

80,0

00

10

80,0

00

0

250455

Dem

olition o

f Care

takers

Cott

age -

Castle H

ill Show

gro

und

Oct-

18

Oct-

18

Dec-1

8N

ov-1

80

45,0

00

100

45,0

00

0

250456

Dem

olition o

f 191 M

aguir

es R

d,

Mara

yly

aM

ar-

19

Mar-

19

045,0

00

045,0

00

0

250457

Dem

olition o

f 5 G

art

how

en A

ve,

Castle H

ill

Mar-

19

Mar-

19

055,0

00

055,0

00

0

250458

Dem

olition o

f 6 M

em

ori

al Ave,

Kellyville

Mar-

19

Mar-

19

050,0

00

050,0

00

0

Tota

l For B

uil

din

gs

2,8

95

,00

06

,00

8,9

74

6,0

08

,97

40

Parks

310054

Arn

old

Ave -

Pla

yin

g fie

lds,

court

s,

am

enitie

s a

nd e

mbellis

hm

ent

Apr-

16

Aug-1

5Apr-

19

02,1

81,2

31

75

2,1

81,2

31

0

310073

Ruth

erf

ord

Ave R

eserv

e -

Em

bellis

hm

ent

Sep-1

5Sep-1

5Ju

n-1

90

1,5

43,1

25

35

1,5

43,1

25

0

310089

Caddie

s C

reek R

eserv

e -

Dis

tric

t Park

, Em

bellis

hm

ent

and facilitie

sJu

l-15

Jul-

15

Jun-1

90

680,6

08

95

680,6

08

0

310124

Kenth

urs

t Park

- C

onsolidation o

f pla

yin

g fie

lds -

Sta

ge 2

Jan-1

7Ja

n-1

7Ju

n-1

90

302,8

11

50

302,8

11

0

310126

Balm

ora

l Road S

port

s C

om

ple

x R

eserv

e -

Deta

iled D

esig

n a

nd T

ender

Docum

enta

tion

Feb-1

7Ja

n-1

7Ju

n-2

04,6

45,5

15

8,8

14,9

80

10

876,8

22

-7,9

38,1

58

25

310128

Bern

ie M

ullane S

port

s C

om

ple

x -

De-c

om

mis

sio

nin

g o

f dam

, te

nnis

hitting

wall a

nd s

eating

Jul-

17

Jul-

17

Mar-

19

0126,3

07

70

126,3

07

0

310139

Str

inger

Road R

eserv

e -

Nort

hern

Pla

yin

g F

ield

sFeb-1

7Ja

n-1

7M

ar-

20

0655,4

20

10

50,0

00

-605,4

20

25

310142

Oxla

de S

treet

Reserv

e -

Com

ple

tion o

f cycle

way lin

kM

ar-

19

Apr-

19

00

065,0

00

65,0

00

23B

310149

Castle H

ill H

eri

tage P

ark

- I

nsta

llation o

f a larg

e u

nderc

over

shelter

near

the e

xis

ting a

menitie

s f

or

pic

nic

s a

nd e

ducational purp

oses

Sep-1

7Sep-1

7Ju

n-1

90

132,7

07

25

132,7

07

0

Exp

en

dit

ure r

eq

uir

ed

for i

nsta

llati

on

of

the m

issin

g s

ecti

on

of

cycle

way f

rom

th

e b

rid

ge o

ver S

mall

s C

reek t

o t

he e

xis

tin

g c

ycle

way i

n O

xla

de S

treet

Reserve a

s r

esu

lt o

f a r

ecen

t la

nd

acq

uis

itio

n.

It

is p

rop

osed

to b

e f

un

ded

from

Sec 7

.11

CP

13

.

Proje

ct

dela

yed

to a

llow

prop

erty

acq

uis

itio

ns t

o b

e c

om

ple

ted

.

Desig

n c

on

su

ltan

ts p

rog

ressin

g w

ith

preli

min

ary w

orks,

bu

t w

ere r

eli

an

t of

Free S

ett

lers D

riv

e a

dja

cen

t to

th

e n

ew

Bell

a V

ista

pu

bli

c s

ch

ool

bein

g c

om

ple

ted

to f

inali

se t

he d

esig

n o

f

this

pla

yin

g f

ield

s.

As s

uch

, it

is n

ow

prog

ram

ed

for F

Y 1

9/2

0.

PAGE 42


AT

TA

CH

ME

NT

1 P

AG

E 1

7

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

310150

Castle H

ill Show

gro

und R

edevelo

pm

ent

- Concept

Desig

nSep-1

7Sep-1

7Ju

n-2

00

898,5

50

5898,5

50

0

310152

Gre

enup P

ark

expansio

n o

f exis

ting p

layin

g s

urf

ace a

rea inclu

din

g t

he

insta

llation o

f dra

inage,

irri

gation a

nd a

reuse w

ate

r ta

nk

Jul-

17

Jul-

17

Apr-

19

0342,7

87

30

342,7

87

0

310153

AH

Whaling R

eserv

e -

Redevelo

pm

ent

- Concept

Desig

nSep-1

7Sep-1

7Ju

n-1

90

34,3

50

80

34,3

50

0

310154

Castle H

ill Cem

ete

ry -

Constr

uction a

s p

er

Maste

r Pla

nJu

l-18

Jul-

18

Jun-2

03,5

00,0

00

3,5

00,0

00

550,0

00

-3,4

50,0

00

25

310155

Sackville

Cem

eta

ry -

Upgra

de

Jul-

17

Jul-

17

Dec-2

00

496,5

33

20

30,0

00

-466,5

33

25

310161

Lew

is J

ones D

rive R

eserv

e,

Kellyville

- P

lay a

reas,

path

ways,

pla

nting -

Desig

n a

nd C

onstr

uction

Sep-1

7Sep-1

7O

ct-

18

Aug-1

80

313,4

64

100

313,4

64

0

310165

Kum

batine R

oad R

eserv

e,

Kellyvile -

Pla

ygro

und

Jul-

17

Jul-

17

May-1

90

35,1

17

60

35,1

17

0

310166

Sam

anth

a R

iley D

rive R

eserv

e,

Kellyville

- S

outh

ern

Pla

yin

g F

ield

s n

ear

Gle

nhaven R

d -

Desig

n

Oct-

18

Jan-1

8N

ov-1

90

451,8

99

550,0

00

-401,8

99

25

310169

Gum

Nut

Clo

se R

eserv

e L

andscapin

g -

Desig

nO

ct-

17

Oct-

17

May-1

90

3,5

25

60

3,5

25

0

310170

Spri

ngbro

ok B

oule

vard

Reserv

e -

Desig

n a

nd C

onstr

uct

Local Park

Aug-1

8Aug-1

8Ju

n-1

9194,3

44

215,9

38

15

215,9

38

0

310171

Pla

yin

g F

ield

s P

ark

1-3

off B

oundary

Rd -

Desig

nN

/AN

/AN

/AN

/A0

1,7

80,9

34

N/A

0-1

,780,9

34

25

310174

Box H

ill Rele

ase A

rea -

Desig

n o

f Sett

lem

ent

Dri

ve R

eserv

e a

nd E

quin

ox

Dri

ve R

eserv

e &

3 L

ocal Park

s c

arr

ied o

ver

from

17/1

8

Mar-

18

Nov-1

7Ju

n-1

9218,8

80

399,9

60

60

399,9

60

0

310175

Conie

Avenue R

eserv

e,

Baulk

ham

Hills

- E

mbellis

hm

ent

Apr-

18

Mar-

18

Apr-

19

0251,9

05

25

251,9

05

0

Defe

rred

fu

nd

ing

for t

he c

em

ete

ry u

pg

rad

e p

roje

ct

at

Castl

e H

ill.

Th

e d

eta

iled

desig

n b

ased

on

th

e M

aste

rp

lan

has b

een

prep

ared

alo

ng

wit

h a

Develo

pm

en

t A

pp

licati

on

(D

A) w

hic

h

is r

eq

uir

ed

for t

he p

rop

osed

works.

Works o

n C

row

n L

an

d n

ow

req

uir

es t

he D

A a

pp

roval

from

th

e M

inis

ter,

an

d C

ou

ncil

is i

n t

he p

rocess o

f ob

tain

ing

th

e r

ele

van

t ap

provals

. O

nce w

e

have a

n a

pp

roved

DA

we w

ill

need

to g

o t

hrou

gh

th

e t

en

der p

rocess.

As s

uch

it

is u

nli

kely

th

at

this

proje

ct

wil

l com

men

ce t

his

year a

nd

is p

rop

osed

to d

ela

y t

he p

roje

ct

un

til

the

ap

proval

from

th

e M

inis

ter i

s r

eceiv

ed

. It

is p

rop

osed

to r

etu

rn

to C

em

ete

ry R

eserve.

Defe

rred

fu

nd

ing

for t

he c

em

ete

ry u

pg

rad

e p

roje

ct

at

Sackvil

le.

Proje

ct

dela

yed

du

e t

o E

nvir

on

men

tal

issu

es (

threate

ned

sp

ecie

s) t

hat

req

uir

e r

esolv

ing

wit

h t

he D

ep

artm

en

t of

En

vir

on

men

t &

Herit

ag

e b

efo

re c

on

str

ucti

on

can

com

men

ce.

It

is p

rop

osed

to r

etu

rn

to C

em

ete

ry R

eserve.

Proje

ct

dela

yed

to a

llow

prop

erty

acq

uis

itio

ns t

o b

e c

om

ple

ted

.

Proje

ct

dela

yed

to a

llow

prop

erty

acq

uis

itio

ns t

o b

e c

om

ple

ted

.

PAGE 43


A

TT

AC

HM

EN

T 1

PA

GE

18

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

310177

Colb

arr

a P

lace R

eserv

e -

Insta

ll P

laygro

und a

nd D

og O

ff L

eash A

rea

Feb-1

9Ja

n-1

9M

ar-

20

300,0

00

300,0

00

5300,0

00

0

310181

Bella V

ista

Farm

- N

ew

Access D

rivew

ay fro

m B

ella V

ista

Oval

Aug-1

8Aug-1

8Sep-1

8Aug-1

850,0

00

50,0

00

100

50,0

00

0

310182

Bella V

ista

Villa

ge G

reen -

Junio

r -

Shade O

ver

Pla

ygro

und

Aug-1

8Ju

l-18

Mar-

19

20,0

00

20,0

00

80

20,0

00

0

310183

Blinkhorn

Cir

cuit R

eserv

e,

Kellyville

Desig

n a

nd C

onstr

cution o

f Local Park

Jul-

18

Jul-

18

May-1

911,5

68

11,5

68

60

11,5

68

0

310184

Castle G

len -

Path

way fro

m B

att

ing T

unnel to

Excalibur

Avenue

Sep-1

8Sep-1

8Sep-1

8Sep-1

840,0

00

40,0

00

100

40,0

00

0

310185

Catt

ai Cre

ek D

rive -

Develo

pm

ent

of Cycle

way L

ink

Aug-1

8Aug-1

8Ja

n-1

9D

ec-1

8100,0

00

100,0

00

100

37,7

87

-62,2

13

25

310186

Col Sutt

on R

eserv

e -

Insta

llation o

f Lig

hting t

o T

rain

ing S

tandard

Aug-1

8Ju

l-18

Apr-

19

130,0

00

130,0

00

40

130,0

00

0

310187

McM

illian C

ircuit R

eserv

e -

Desig

n a

nd C

onstr

uct

Local Park

Jul-

18

Jul-

18

May-1

922,8

97

22,8

97

60

22,8

97

0

310188

Kellyville

Park

- D

rain

age a

nd I

rrig

ation F

ield

s 2

/3N

/AN

/AN

/AN

/A250,0

00

250,0

00

N/A

0-2

50,0

00

25

310189

Kellyville

Park

- R

enew

Lig

hting t

o F

ield

s 2

/3 t

o 1

00 L

ux

N/A

N/A

N/A

N/A

250,0

00

250,0

00

N/A

0-2

50,0

00

25

310190

Pre

ntice A

venue R

eserv

e -

Desig

n a

nd C

onstr

uct

Local Park

Aug-1

8Aug-1

8Ju

n-1

9461,1

75

30,0

00

15

80,0

00

50,0

00

24D

310191

Ted H

orw

ood R

eserv

e -

Sport

sfield

Lig

hting F

ield

5 &

Fencin

g A

ltera

tions T

o

Cre

ate

Larg

er

Sport

sfield

Jul-

18

Jul-

18

Jun-1

9220,0

00

245,0

00

10

245,0

00

0

310192

Bri

ndle

Park

way S

port

s C

om

ple

x -

Desig

n o

f Sport

s F

ield

sJu

l-18

Jul-

18

Jun-2

0604,8

74

604,8

74

5604,8

74

0

Works d

ela

yed

to a

ccom

mod

ate

ad

jacen

t su

bd

ivis

ion

works t

o b

e c

om

ple

ted

.

Proje

ct

Sta

ge 2

defe

rred

to a

llow

com

ple

tion

of

neg

oti

ati

on

s w

ith

th

ird

party

in

terests

.

Proje

ct

sta

ge 2

defe

rred

to a

llow

com

ple

tion

of

neg

oti

ati

on

s w

ith

th

ird

party

in

terests

.

Ad

dit

ion

al

fun

ds r

eq

uir

ed

for d

em

oli

tion

of

ho

use a

nd

str

uctu

res a

t P

ren

tice A

ve R

eserve.

Th

e h

ou

se h

as r

ecen

tly b

eco

me v

acan

t an

d t

he r

em

oval

of

the h

ou

se a

nd

str

uctu

res i

s

req

uir

ed

to a

llow

th

e r

eserve t

o b

e d

evelo

ped

. It

is p

rop

osed

to b

e f

un

ded

from

Sec 7

.11

CP

13

.

PAGE 44


AT

TA

CH

ME

NT

1 P

AG

E 1

9

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

310193

The W

ate

r Lane,

Box H

ill -

Desig

n o

f Sport

s F

ield

sJu

l-18

Jul-

18

Jun-2

0621,6

24

621,6

24

10

621,6

24

0

310194

Arn

old

Ave -

mis

sin

g s

ection o

f concre

te c

ycle

way

Oct-

18

Oct-

18

Oct-

18

Oct-

18

035,5

21

100

35,5

21

0

310200

Local park

s B

ox H

ill Rele

ase A

rea -

Cere

s W

ay R

eserv

eApr-

19

Jun-1

90

00

450,0

00

450,0

00

23D

310204

Hills

Cente

nary

Reserv

e –

Convers

ion o

f Baseball F

ield

to S

occer

Fie

ldM

ar-

19

Mar-

19

00

038,0

37

38,0

37

23C

350084

Ted H

orw

ood R

eserv

e -

Ele

ctr

ical W

ork

sSep-1

4Ju

l-14

Jun-1

90

144,1

45

15

144,1

45

0

350143

Vari

ous R

eserv

es -

Sta

ndard

isation o

f Sig

nage

Nov-1

6N

ov-1

6Apr-

19

025,9

29

95

25,9

29

0

350150

Cre

stw

ood R

eserv

e n

ew

Sport

s F

ield

Jul-

16

Jul-

16

Jun-1

90

395,5

10

25

395,5

10

0

350166

Kellyville

Park

exte

nsio

n -

Pla

y a

rea,

baseball fie

ld,

am

enitie

s &

em

bellis

hm

ent

Mar-

17

Feb-1

7Feb-1

90

84,1

84

90

84,1

84

0

350167

Cre

stw

ood R

eserv

e -

Upgra

de p

ow

er

Nov-1

6N

ov-1

6Apr-

19

0198,8

55

90

198,8

55

0

350185

Fre

d C

ate

rson R

eserv

e r

enew

radio

contr

ol car

vie

win

g p

latf

orm

for

DD

A

Accessib

ility

Sep-1

7Sep-1

7Aug-1

8Aug-1

80

27,5

61

100

27,5

61

0

350191

Balc

om

be H

eig

hts

Skate

Park

Renew

al -

Desig

n a

nd c

onstr

uction

Nov-1

7N

ov-1

7Feb-1

90

484,6

73

80

484,6

73

027A

350193

Repla

cem

ent

of Bore

Pum

ps -

South

Maro

ota

Com

munity a

nd K

enth

urs

t

Park

Reserv

es

May-1

8M

ay-1

8Aug-1

8Aug-1

80

13,2

12

100

13,2

12

0

350195

Balc

om

be H

eig

hts

Esta

te -

Buildin

g 2

5 R

enew

Soft

fall M

ate

rial

Aug-1

8Ju

l-18

Dec-1

8N

ov-1

835,0

00

35,0

00

100

35,0

00

0

350196

Balc

om

be H

eig

hts

Esta

te -

Woodbury

School Pla

ygro

und R

enew

Soft

fall

Mate

rial

Aug-1

8Ju

l-18

Oct-

18

Oct-

18

74,0

00

74,0

00

100

74,0

00

0

350197

Bella V

ista

Farm

- R

enew

al of Path

way -

Car

Park

to S

mall S

tage

Sep-1

8Aug-1

8O

ct-

18

Aug-1

8120,0

00

120,0

00

100

120,0

00

0

Exp

en

dit

ure r

eq

uir

ed

for C

eres W

ay R

eserve,

Box H

ill

as a

pp

roved

by C

ou

ncil

Resolu

tion

on

27

Novem

ber 2

01

8,

fun

ded

from

Sec 7

.11

CP

15

.

Exp

en

dit

ure r

eq

uir

ed

for t

he p

layin

g f

ield

red

evelo

pm

en

t p

roje

ct

at

Hil

ls C

en

ten

ary R

eserve t

o p

rovid

e a

n e

xtr

a s

occer f

ield

avail

ab

le f

or u

se t

his

com

ing

win

ter s

eason

. It

is

prop

osed

to b

e f

un

ded

from

Sec 7

.11

CP

08

.

Cou

ncil

has r

eceiv

ed

Com

mu

nit

y B

uil

din

g P

artn

ersh

ip G

ran

t of

$5

0,0

00

, w

hic

h h

as b

een

used

to o

ffset

this

Cou

ncil

Reserve f

un

ded

proje

ct.

As a

resu

lt i

t is

prop

osed

to t

ran

sfe

r

$5

0,0

00

to C

ap

ital

Works R

eserve.

Th

e t

ota

l b

ud

get

for t

his

proje

ct

rem

ain

s u

nch

an

ged

.

PAGE 45


AT

TA

CH

ME

NT

1 P

AG

E 2

0

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

350198

Bella V

ista

Villa

ge G

reen -

Senio

r -

Repla

ce P

laygro

und

Sep-1

8Ju

l-18

May-1

9100,0

00

100,0

00

20

100,0

00

0

350199

Bru

nett

e D

rive R

eserv

e -

Repla

ce P

laygro

und

Oct-

18

Oct-

18

Apr-

19

100,0

00

100,0

00

25

100,0

00

0

350200

Castlew

ood R

eserv

e -

Upgra

de L

ighting t

o 1

00 L

ux

Sep-1

8Sep-1

8Ju

n-1

970,0

00

70,0

00

10

70,0

00

0

350201

Cente

nary

of AN

ZAC R

eserv

e -

Repla

ce C

ricket

Pitch F

ield

1Feb-1

9Aug-1

8M

ar-

19

Sep-1

815,0

00

15,0

00

100

15,0

00

0

350202

Charl

es M

cLaughlin R

eserv

e -

Upgra

de S

port

sfield

Lig

hting t

o 1

00 L

ux

Oct-

18

Oct-

18

Apr-

19

Jan-1

9160,0

00

160,0

00

100

160,0

00

0

350203

Chri

sto

pher

St

Reserv

e -

Repla

ce p

laygro

und

Oct-

18

Oct-

18

Nov-1

8N

ov-1

8100,0

00

100,0

00

100

100,0

00

0

350204

Connie

Low

e R

eserv

e -

Repla

ce P

laygro

und

Feb-1

9N

ov-1

8M

ay-1

9150,0

00

150,0

00

15

150,0

00

0

350205

Cre

stw

ood R

eserv

e -

Renew

Lig

hting P

ole

s a

nd S

port

s L

ighting F

ield

3 t

o

100 L

UX

Nov-1

8N

ov-1

8M

ay-1

9105,0

00

105,0

00

10

105,0

00

0

350206

Fra

ncesco C

resent

Reserv

e -

LED

Lig

hting t

o R

epla

ce E

xis

ting L

ighting.

Jul-

18

Jul-

18

Feb-1

9D

ec-1

850,0

00

50,0

00

100

50,0

00

0

350207

Fre

d C

ate

rson R

eserv

e -

Upgra

de L

ighting F

ield

2 a

nd 3

to 1

00 L

ux

Aug-1

8Aug-1

8Ju

n-1

9250,0

00

250,0

00

25

250,0

00

0

350208

Castle H

ill H

eri

tage P

ark

- N

ew

Roofing t

o S

helters

Jul-

18

Jul-

18

Dec-1

8D

ec-1

843,0

00

43,0

00

100

43,0

00

027A

350209

Jack R

ead R

eserv

e -

Repla

ce R

eta

inin

g W

all

Jul-

18

Jul-

18

Sep-1

8Sep-1

830,0

00

30,0

00

100

30,0

00

0

350210

Jam

es G

reenw

ood R

eserv

e -

Repla

ce P

laygro

und

Jul-

18

Jul-

18

Apr-

19

70,0

00

70,0

00

25

70,0

00

0

350211

Kenth

urs

t Park

- R

enew

Cri

cket

Pra

ctice N

ets

Jul-

18

Jul-

18

Apr-

19

90,0

00

90,0

00

20

90,0

00

0

350212

Larc

hm

ont

Pla

ce R

eserv

e -

Repla

ce P

laygro

und.

Aug-1

8Aug-1

8M

ar-

19

70,0

00

70,0

00

40

70,0

00

0

350213

Mt

Wilberf

orc

e L

ookout

- R

enew

Pic

nic

Shelter

Jul-

18

Jul-

18

Jan-1

9Ja

n-1

950,0

00

50,0

00

100

50,0

00

0

350214

Ric

hard

Webb R

eserv

e -

Aik

en R

d W

PH

- R

epla

ce P

laygro

und

Aug-1

8Aug-1

8M

ar-

19

100,0

00

100,0

00

30

100,0

00

0

Cou

ncil

has r

eceiv

ed

Com

mu

nit

y B

uil

din

g P

artn

ersh

ip G

ran

t of

$2

5,0

00

, w

hic

h h

as b

een

used

to o

ffset

this

Cou

ncil

Reserve f

un

ded

proje

ct.

As a

resu

lt i

t is

prop

osed

to t

ran

sfe

r

$2

5,0

00

to C

ap

ital

Works R

eserve.

Th

e t

ota

l b

ud

get

for t

his

proje

ct

rem

ain

s u

nch

an

ged

.

PAGE 46


A

TT

AC

HM

EN

T 1

PA

GE

21

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

350215

Riv

er

Oak C

ircuit R

eserv

e -

Repla

ce P

laygro

und

Sep-1

8Sep-1

8M

ay-1

9100,0

00

100,0

00

10

100,0

00

0

350216

Russell R

eserv

e -

Repla

ce R

euse w

ate

r ta

nk

Aug-1

8Aug-1

8Feb-1

960,0

00

60,0

00

80

60,0

00

0

350217

Vari

ous R

eserv

es -

Defe

ctive P

ole

Repla

cem

ents

Oct-

18

Oct-

18

Apr-

19

100,0

00

100,0

00

5100,0

00

0

350218

Repla

cem

ent

of lighting a

t Eri

c M

obbs R

eserv

eO

ct-

18

Oct-

18

Oct-

18

Oct-

18

022,0

00

100

22,0

00

0

Tota

l For P

arks

13

,68

2,8

77

29

,31

1,7

04

14

,70

9,5

84

-14

,60

2,1

20

Path

ways

410271

Rosebery

Road t

o W

oodstr

eam

Cre

s,

Kellyville

- C

ycle

way

Mar-

17

Feb-1

7Ju

n-1

90

98,3

66

10

98,3

66

0

410278

St

Pauls

Avenue,

Kellyville

- R

oad E

xte

nsio

n a

nd C

ycle

way

Apr-

19

Apr-

19

114,3

65

127,0

72

0127,0

72

0

410282

Bri

ghto

n D

rive,

Bella V

ista

to W

enden A

ve,

Kellyville

- C

ycle

way (

alo

ng r

ail

corr

idor)

May-1

8M

ay-1

8M

ar-

19

1,1

62,1

77

1,2

91,3

08

10

1,2

91,3

08

0

410284

Barr

y R

oad R

eserv

e,

Kellyville

- P

ath

ways a

nd s

eating

Jul-

17

Jul-

17

May-1

90

42,2

19

60

42,2

19

0

410285

Blinkhorn

Cir

cuit R

eserv

e,

Kellyville

Path

way C

onnection -

Desig

nO

ct-

17

Oct-

17

May-1

90

3,8

26

60

3,8

26

0

410286

Deepw

ate

r Cir

cuit R

eserv

e p

ath

way c

onnection -

Desig

nD

ec-1

7O

ct-

17

Jun-1

90

3,6

55

60

3,6

55

0

410287

Deepw

ate

r Cir

cuit R

eserv

e p

ath

way c

onnection -

Desig

nJu

l-17

Jul-

17

May-1

90

5,6

86

60

5,6

86

0

410289

Kum

batine C

rescent

Reserv

e p

ath

way c

onnection -

Desig

nJu

l-17

Jul-

17

May-1

90

6,7

59

60

6,7

59

0

410292

Win

dsor

Rd,

Kellyville

- N

orw

est

Blv

d t

o K

ellyville

Shops -

Cycle

way

Oct-

17

Sep-1

7Aug-1

8Aug-1

80

547,7

39

100

547,7

39

0

410296

Castle H

ill Cre

ek -

Cycle

way

Apr-

19

Apr-

19

5,5

14

5,5

14

035,5

14

30,0

00

24C

410297

Catt

ai Cre

ek D

rive -

Path

s/E

art

hw

ork

s/P

edestr

ian (

adj to

Hannah A

venue)

Jan-1

9Ja

n-1

9Ju

n-1

940,0

00

40,0

00

540,0

00

0

Ad

dit

ion

al

fun

ds r

eq

uir

ed

for t

he p

rop

osed

lin

k o

f C

astl

e H

ill

Creek c

ycle

way,

wh

ich

con

nects

th

e T

uckw

ell

Road

footp

ath

to G

ilb

ert

Road

th

rou

gh

op

en

sp

ace r

eserve a

t th

e

ped

estr

ian

un

derp

ass.

It

is p

rop

osed

to b

e f

un

ded

from

Sec 7

.12

.

PAGE 47


A

TT

AC

HM

EN

T 1

PA

GE

22

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

410298

Chale

t Road,

Kellyville

- F

ootp

ath

full length

Jan-1

9Ja

n-1

9Ja

n-1

9Ja

n-1

920,0

00

20,0

00

100

16,3

69

-3,6

31

26

410299

Cullen S

treet

from

Arn

old

Ave t

o B

urn

s R

d,

Kellyville

- C

ycle

way

Mar-

19

Mar-

19

125,3

38

125,3

38

0125,3

38

0

410300

Cycle

way lin

k fro

m E

dgew

ate

r D

rive t

o F

air

way D

rive,

Kellyville

Mar-

19

Mar-

19

193,2

45

193,2

45

0393,2

45

200,0

00

24B

410301

Excalibur

Avenue,

Castle H

ill -

Footp

ath

full length

Dec-1

8N

ov-1

8D

ec-1

8N

ov-1

880,0

00

80,0

00

100

80,0

00

0

410302

Footp

ath

Renew

al -

Old

Nort

hern

Rd,

Castle H

ill

Aug-1

8Aug-1

8Aug-1

8Aug-1

870,0

00

70,0

00

100

19,3

33

-50,6

67

26

410303

Fre

e S

ett

lers

Dri

ve,

Kellyville

- C

ycle

way C

onstr

uction (

Sta

ge 1

)M

ay-1

9M

ay-1

9103,3

05

103,3

05

0103,3

05

0

410304

Fri

endship

Avenue,

Kellyville

- F

ootp

ath

full length

Sep-1

8Sep-1

8O

ct-

18

Sep-1

840,0

00

40,0

00

100

28,3

24

-11,6

76

26

410305

Gle

nhope R

oad,

West

Pennant

Hills

- F

ootp

ath

full length

Oct-

18

Aug-1

8O

ct-

18

Sep-1

870,0

00

70,0

00

100

49,9

62

-20,0

38

26

410306

Gle

nri

dge R

oad,

West

Pennant

Hills

- F

ootp

ath

full length

Oct-

18

Oct-

18

Oct-

18

Oct-

18

140,0

00

140,0

00

100

125,8

92

-14,1

08

26

410307

Harr

ingto

n A

venue,

Castle H

ill -

Path

s/T

urf

/Pla

nting,

kerb

and g

utt

er

Nov-1

8O

ct-

18

May-1

965,0

00

65,0

00

565,0

00

0

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Ad

dit

ion

al

fun

ds f

or c

on

str

ucti

on

of

a s

hared

path

at

Str

an

gers C

reek f

rom

Sole

nt

Cir

cu

it,

Bell

a V

ista

to F

air

way D

riv

e,

Kell

yvil

le,

fun

ded

from

RM

S g

ran

ts.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

PAGE 48


AT

TA

CH

ME

NT

1 P

AG

E 2

3

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

410308

Horw

ood A

venue,

Baulk

ham

Hills

- F

ootp

ath

full length

Dec-1

8O

ct-

18

Dec-1

8N

ov-1

820,0

00

20,0

00

100

17,8

50

-2,1

50

26

410309

Kalim

na D

rive,

Baulk

ham

Hills

- F

ootp

ath

full length

Jan-1

9Ja

n-1

9Ja

n-1

9Ja

n-1

9110,0

00

110,0

00

100

110,0

00

0

410310

Kennedy A

venue,

Kellyville

- C

ycle

way C

onstr

uction

Apr-

19

Apr-

19

18,8

70

18,8

70

018,8

70

0

410311

Liv

ingsto

ne A

venue,

Baulk

ham

Hills

- F

ootp

ath

full length

Jan-1

9O

ct-

18

Jan-1

9N

ov-1

830,0

00

30,0

00

100

27,7

69

-2,2

31

26

410312

Malo

nga A

venue,

Kellyville

- F

ootp

ath

full length

Oct-

18

Sep-1

8N

ov-1

8Sep-1

8110,0

00

110,0

00

100

108,4

41

-1,5

59

26

410313

McCom

be A

venue,

Rouse H

ill -

Footp

ath

full length

Oct-

18

Sep-1

8N

ov-1

8Sep-1

820,0

00

20,0

00

100

18,5

20

-1,4

80

26

410314

Mery

ll A

venue,

Baulk

ham

Hills

- F

ootp

ath

full length

Sep-1

8Sep-1

8O

ct-

18

Oct-

18

70,0

00

70,0

00

100

39,7

19

-30,2

81

26

410315

Mulg

ray A

venue,

Baulk

ham

Hills

- F

ootp

ath

full length

Jan-1

9N

ov-1

8Ja

n-1

9N

ov-1

8100,0

00

100,0

00

100

67,0

66

-32,9

34

26

410316

Pre

sid

ent

Road R

eserv

e -

Path

s,

Turf

, Eart

hw

ork

s,

Adja

cent

to C

hurc

h P

ram

Ram

ps

Feb-1

9Feb-1

9M

ar-

19

42,4

92

42,4

92

75

42,4

92

0

410317

Salisbury

Dow

ns R

oad,

West

Pennant

Hills

- F

ootp

ath

full length

Oct-

18

Oct-

18

Oct-

18

Oct-

18

70,0

00

70,0

00

100

67,6

72

-2,3

28

26

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

PAGE 49


AT

TA

CH

ME

NT

1 P

AG

E 2

4

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

410318

Spri

ng R

oad,

Kellyville

- F

ootp

ath

full length

Jan-1

9Ja

n-1

5Ja

n-1

9Ja

n-1

970,0

00

70,0

00

100

70,0

00

0

410319

Sto

ne M

ason D

rive,

Kellyville

- C

ycle

way C

onstr

uction

Mar-

19

Mar-

19

12,6

48

12,6

48

012,6

48

0

410320

Torr

s S

treet,

Baulk

ham

Hills

- F

ootp

ath

full length

Feb-1

9O

ct-

18

Feb-1

9O

ct-

18

30,0

00

30,0

00

100

29,2

55

-745

26

410321

Walk

way R

enew

al -

Calo

ola

Pla

ce,

Baulk

ham

Hills

Sep-1

8Ju

l-18

Sep-1

8Ju

l-18

20,0

00

20,0

00

100

19,3

66

-634

26

410322

Walk

way R

enew

al -

Yvett

e S

treet

to W

indsor

Road,

Baulk

ham

Hills

Aug-1

8Ju

l-18

Sep-1

8Ju

l-18

30,0

00

30,0

00

100

29,8

03

-197

26

410323

Win

dsor

Road t

o W

ithers

Road -

Path

s a

nd P

lanting (

Alo

ng M

oble

Way/B

ard

sle

y C

ircuit/T

rum

per

Way/M

ackay W

ay/M

ailey C

ircuit)

Mar-

19

Jun-1

999,9

99

99,9

99

099,9

99

0

410324

Withers

Road R

eserv

e,

Kellyville

- C

ycle

way

Apr-

19

Apr-

19

48,9

77

48,9

77

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77

0

450059

Footp

ath

Renew

al Pla

nSep-1

8Aug-1

8M

ay-1

9300,0

00

300,0

00

30

300,0

00

0

Tota

l For P

ath

ways

3,4

31

,93

04

,28

2,0

18

4,3

37

,35

95

5,3

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Road

s

Vari

ous

AC R

esheeting P

roje

cts

Jul-

18

Jul-

18

Jun-1

91,6

80,0

00

1,6

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00

93

1,5

41,2

97

-138,7

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26

Vari

ous

Road P

atc

hin

g P

roje

cts

Jul-

18

Jul-

18

Jun-1

91,0

00,0

00

1,0

00,0

00

69

1,1

20,0

00

120,0

00

24A

Vari

ous

Road R

eju

venation P

roje

cts

Sep-1

8Sep-1

8Ju

n-1

9500,0

00

500,0

00

95

500,0

00

0

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

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eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Vario

us A

C r

esh

eeti

ng

Proje

cts

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Ad

dit

ion

al

fun

ds r

eq

uir

ed

for r

oad

patc

hin

g j

ob

id

en

tifi

ed

on

An

nan

grove R

oad

(n

ear N

o.

22

0).

It

is p

rop

osed

to b

e f

un

ded

from

Cap

ital

Works R

eserve.

PAGE 50


AT

TA

CH

ME

NT

1 P

AG

E 2

5

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

Vari

ous

Road R

eseal Pro

jects

Sep-1

8Sep-1

8Ju

n-1

9815,0

00

815,0

00

48

815,0

00

0

510013

Poole

Rd -

Exis

ting U

pgra

de

Jul-

14

Aug-1

4Ju

n-2

00

10,2

99,9

26

40

10,2

99,9

26

0

510015

Sam

anth

a R

iley D

r -

Foxall R

d R

oundabout

N/A

N/A

N/A

N/A

01,9

47,1

50

N/A

0-1

,947,1

50

25

510018

Withers

Rd,

Kellyville

- F

our

lane u

pgra

de D

esig

nAug-1

7O

ct-

15

Jun-1

90

383,1

49

40

383,1

49

0

510021

Burn

s R

oad -

New

road c

onstr

uction t

hro

ugh z

oned o

pen s

pace

Mar-

18

Mar-

18

Jun-1

90

598,1

55

10

598,1

55

0

510022

Hezle

tt R

oad F

our

Lane U

pgra

de -

Desig

nAug-1

6Aug-1

6Feb-1

90

1,0

77,0

42

15

1,0

77,0

42

0

510023

Nels

on R

oad (

South

) -

Road U

pgra

de D

esig

n

Mar-

17

Mar-

17

Sep-1

8Sep-1

80

6,6

00

100

6,6

00

0

510024

Edw

ard

s R

oad t

o R

oss P

lace -

Road a

nd B

ridge U

pgra

de D

esig

nM

ar-

17

Mar-

17

Sep-1

8Sep-1

80

2,4

00

100

2,4

00

0

510025

York

Rd,

Kellyville

- R

oad E

xte

nsio

n (

adj to

wate

r ta

nk)

inclu

din

g

connection t

o A

lessandra

Dr

Sep-1

8Sep-1

8Ju

n-1

90

74,8

48

574,8

48

0

510028

Castle H

ill M

ain

Str

eet

Upgra

de

Sep-1

7Sep-1

7Ju

n-2

15,0

00,0

00

5,6

74,5

28

5200,0

00

-5,4

74,5

28

25

510029

Fre

e S

ett

lers

Dri

ve,

Kellyville

new

road t

hro

ugh B

alm

ora

l Road S

port

s

Com

ple

x

Jul-

17

Jul-

17

Dec-1

90

940,9

84

45

940,9

84

0

510030

Hezle

tt R

oad B

ypass,

Kellyville

- N

ew

Road

May-1

8M

ay-1

8O

ct-

19

050,0

00

550,0

00

0

510031

Contr

ibution t

o R

MS -

Extr

active I

ndustr

ies -

Old

Nort

hern

Road O

vert

akin

g

Lane

N/A

N/A

N/A

N/A

2,8

49,1

57

2,8

49,1

57

N/A

0-2

,849,1

57

*

510032

Sackville

Ferr

y R

oad -

Re-a

lignm

ent

of Road (

Adja

cent

to H

ouse N

o.

432)

Mar-

19

Apr-

19

42,7

23

42,7

23

042,7

23

0

510033

Upgra

de o

f Carr

ingto

n R

oad a

nd M

iddle

ton A

ve (

from

Carr

ingto

n t

o

Fis

hburn

)

Dec-1

8D

ec-1

8Ju

n-1

90

150,0

00

5150,0

00

0

Proje

ct

dela

yed

as a

resu

lt o

f d

ela

y i

n S

am

an

tha R

iley R

d w

orks a

ssocia

ted

wit

h t

he r

elo

cati

on

of

pow

er a

nd

wate

r u

tili

ties.

Defe

rred

fu

nd

ing

for t

he C

astl

e H

ill

Main

Str

eet

Proje

ct.

On

ce t

he r

ail

sta

tion

is c

om

ple

te a

nd

th

e s

ite h

as b

een

vacate

d b

y S

yd

ney M

etr

o N

orth

west,

a r

evie

w o

f th

e T

ow

n C

en

tre

Maste

r P

lan

an

d c

osti

ng

s w

ill

be u

nd

erta

ken

to r

e-e

valu

ate

Main

str

eet

infr

astr

uctu

re.

Paym

en

t to

Extr

acti

ve I

nd

ustr

ies.

Th

is i

s n

ot

a C

ap

ital

item

, th

erefo

re h

as m

oved

to R

ecu

rren

t B

ud

get.

PAGE 51


AT

TA

CH

ME

NT

1 P

AG

E 2

6

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

510034

Relo

cation a

nd u

nderg

roundin

g o

f utilities -

to e

nable

upgra

de o

f Carr

ingto

n

Road

Dec-1

8D

ec-1

8Ju

n-1

90

150,0

00

5150,0

00

0

550002

Cra

ck S

ealing P

rogra

mO

ct-

18

Sep-1

8M

ar-

19

100,0

00

100,0

00

95

100,0

00

0

550003

Lin

em

ark

ing P

rogra

mJu

l-18

Jul-

18

Jun-1

9150,0

00

150,0

00

95

150,0

00

0

550412

Com

merc

ial Road E

ast

- Exis

ting R

oad a

nd B

ridge U

pgra

de -

Desig

nSep-1

6Sep-1

6Aug-1

8Aug-1

80

10,5

09

100

10,5

09

0

550414

Terr

y R

oad,

Box H

ill -

Fro

m T

ow

n C

entr

e R

d t

o M

ason R

d -

Road U

pgra

de

Desig

n

Sep-1

6Sep-1

6Sep-1

8Sep-1

80

4,0

00

100

4,0

00

0

550550

Riv

er

Rd,

Low

er

Port

land -

Em

bankm

ent

Sta

bilis

ation (

Natu

al D

isate

r

Cla

im)

Apr-

17

Apr-

17

Feb-1

90

1,2

73,0

33

80

1,2

73,0

33

0

550682

Bannerm

an R

oad,

Kenth

urs

t -

Rehabilitation

Jul-

18

Jul-

18

Apr-

19

1,0

02,3

49

1,0

02,3

49

60

902,3

49

-100,0

00

26

550683

Bari

na D

ow

ns R

oad,

Baulk

ham

Hills

- R

ehabilitation

Sep-1

8Sep-1

8Ja

n-1

9Ja

n-1

9220,0

00

220,0

00

100

220,0

00

0

550684

Bra

mpto

n D

rive (

Section 1

), B

eaum

ont

Hill -

Rehabilitation

Aug-1

8Ju

l-18

Nov-1

8N

ov-1

8130,0

00

130,0

00

100

95,1

82

-34,8

18

26

550685

Bra

mpto

n D

rive (

Section 2

), B

eaum

ont

Hill -

Rehabilitation

Aug-1

8Ju

l-18

Nov-1

8N

ov-1

8550,0

00

550,0

00

100

550,0

00

0

550687

Cro

ple

y H

ouse S

erv

ice D

rivew

ay R

enew

al

Oct-

18

Aug-1

8M

ar-

19

90,0

00

90,0

00

10

90,0

00

0

550689

Dia

na A

venue,

Kellyville

- R

ehabilitation

Jul-

18

Jul-

18

Oct-

18

Jul-

18

118,0

00

118,0

00

100

118,0

00

0

550692

Gera

ldin

e A

venue,

Baulk

ham

Hills

- R

ehabilitation

Sep-1

8Sep-1

8Sep-1

8Sep-1

8199,5

49

199,5

49

100

165,3

92

-34,1

57

26

550693

Gle

nro

wan A

venue,

Kellyville

- R

ehabilitation

Jul-

18

Jul-

18

Oct-

18

Oct-

18

222,0

00

222,0

00

100

196,4

21

-25,5

79

26

It

is p

rop

osed

no

t to

make a

cla

im o

f $

10

0k g

ran

t fu

nd

ing

as t

he p

roje

ct

was c

om

pete

d l

ess t

han

an

ticip

ate

d.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

PAGE 52


A

TT

AC

HM

EN

T 1

PA

GE

27

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

550695

Isobell A

venue,

West

Pennant

Hills

- R

ehabilitation

Dec-1

8D

ec-1

8M

ar-

19

200,0

00

200,0

00

15

200,0

00

0

550699

Kin

gfisher

Pla

ce,

West

Pennant

Hills

- R

ehabilitation

Jul-

18

Jul-

18

Nov-1

8Ju

l-18

61,6

52

61,6

52

100

53,7

33

-7,9

19

26

550701

Meri

nda A

ve,

Baulk

ham

Hills

- R

ehabilitation

Feb-1

9Sep-1

8M

ay-1

9D

ec-1

8150,0

00

150,0

00

100

150,0

00

0

550703

Redden D

rive,

Kellyville

- R

ehabilitation

Jul-

18

Jul-

18

Nov-1

8N

ov-1

8450,0

00

450,0

00

100

429,0

60

-20,9

40

26

550705

Sanctu

ary

Dri

ve,

Beaum

ont

Hill -

Rehabilitation

Sep-1

8Sep-1

8O

ct-

18

Sep-1

8150,0

00

150,0

00

100

129,9

14

-20,0

86

26

550706

Seven H

ills

Road,

Baulk

ham

Hills

- R

ehabilitation

Mar-

19

Apr-

19

600,0

00

600,0

00

0600,0

00

027B

550708

Wort

hin

g A

venue,

Castle H

ill -

Rehabilitation

Jul-

18

Jul-

18

Jul-

18

Jul-

18

100,0

00

100,0

00

100

63,8

82

-36,1

18

26

Tota

l For R

oad

s1

6,3

80

,43

03

4,0

22

,75

42

3,4

53

,59

9-1

0,5

69

,15

5Traff

ic F

acil

itie

s

610005

Bus S

helter

Insta

llation a

nd D

isability A

ction P

lan C

om

pliance

Jul-

18

Jul-

18

Jun-1

990,0

00

90,0

00

590,0

00

0

610011

Min

or

Tra

ffic

Facilitie

s &

Tra

ffic

Com

mitte

e R

equests

Sep-1

8Sep-1

8Ju

n-1

9150,0

00

150,0

00

25

150,0

00

0

610079

Withers

Rd a

nd I

ronbark

Rid

ge R

d,

Rouse H

ill -

Tra

ffic

Sig

nals

Apr-

19

Jun-1

90

195,8

00

0195,8

00

0

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

Gran

t fu

nd

s c

urren

tly a

llocate

d t

o S

even

Hil

ls R

oad

reh

ab

ilit

ati

on

proje

ct

is n

o l

on

ger a

vail

ab

le,

inste

ad

it

is p

rop

osed

to t

ran

sfe

r $

30

0,0

00

from

oth

er s

avin

gs i

den

tifi

ed

in

no

te 2

6 t

o

off

set

the r

ed

uced

gran

t fu

nd

ing

.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to C

ap

ital

Works R

eserve.

PAGE 53


A

TT

AC

HM

EN

T 1

PA

GE

28

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

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eD

ate

Date

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Date

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dg

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dg

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pB

ud

get

Var

Ref

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thly

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dg

et

Revie

w 2

01

8/

20

19

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Show

gro

und R

d a

nd P

ennant

St

- In

ters

ection u

pgra

de

N/A

N/A

N/A

N/A

01,5

60,0

00

N/A

0-1

,560,0

00

25

610083

Art

hur

St

and S

even H

ills

Rd -

Tra

ffic

Sig

nals

Jul-

15

Jul-

15

Jun-1

90

2,9

19,1

37

45

2,9

19,1

37

0

610084

Gle

nhaven R

d a

nd O

ld N

ort

hern

Rd -

Tra

ffic

Sig

nals

Jul-

15

Jul-

15

Mar-

19

05,3

61,2

61

48

5,3

61,2

61

0

610088

18-2

0 S

even H

ills

Rd -

Media

n F

ronting

Jun-1

7Ju

n-1

7Ju

n-1

90

7,7

27

57,7

27

0

610100

Vic

tori

a R

d a

nd C

arr

ingto

n R

d,

Castle H

ill -

Tra

ffic

sig

nals

N/A

N/A

N/A

N/A

02,1

22,4

33

N/A

0-2

,122,4

33

25

610101

Vic

tori

a R

d a

nd S

alisbury

Rd,

Castle H

ill -

Tra

ffic

sig

nals

N/A

N/A

N/A

N/A

01,7

87,3

00

N/A

0-1

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00

25

610122

Arn

old

Avenue /

Fre

e S

ett

lers

Dri

ve -

Roundabout

Costs

Balm

ora

l Road

Rele

ase A

rea

Jan-1

8Ja

n-1

8Ju

n-1

90

246,8

00

10

246,8

00

0

610125

Burn

s R

oad &

Arn

old

Ave -

Tra

ffic

Sig

nals

N/A

N/A

N/A

N/A

00

N/A

00

610129

Fair

way D

rive &

New

Road,

Kellyville

- R

oundabout

Feb-1

7Feb-1

7M

ay-1

90

131,4

79

15

131,4

79

0

610133

Mem

ori

al Ave &

Arn

old

Ave -

Tra

ffic

Sig

nals

N/A

N/A

N/A

N/A

01,0

83,6

15

N/A

0-1

,083,6

15

25

610137

Norw

est

Boule

vard

& S

ole

nt

Cir

cuit -

Tra

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nals

N/A

N/A

N/A

N/A

0230,7

78

N/A

0-2

30,7

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25

Proje

ct

is d

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rred

by R

MS

un

til

the t

imin

g o

f con

str

ucti

on

an

d t

he f

un

din

g a

rran

gem

en

ts a

re c

on

firm

ed

.

Proje

ct

defe

rred

by t

he R

MS

un

til

the f

inali

sati

on

of

the S

ho

wg

rou

nd

Sta

tion

develo

pm

en

t P

recin

cts

.

Proje

ct

defe

rred

by t

he R

MS

un

til

the f

inali

sati

on

of

the S

ho

wg

rou

nd

Sta

tion

develo

pm

en

t P

recin

cts

.

Min

iste

r f

or r

oad

s h

as n

ow

an

nou

nced

fu

nd

ing

for t

he M

em

oria

l A

ve u

pg

rad

e o

ver t

he n

ext

two y

ears w

ith

con

trib

uti

on

s f

rom

Cou

ncil

for i

nte

rsecti

on

up

grad

es n

ot

req

uir

ed

un

til

FY

20

23

/2

4.

Proje

ct

defe

rred

by t

he R

MS

un

til

the f

inali

sati

on

of

the T

ran

sp

ort

Str

ate

gy f

or N

orw

est

Bu

sin

ess P

ark.

PAGE 54


AT

TA

CH

ME

NT

1 P

AG

E 2

9

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

610148

Wri

ghts

Road a

nd W

indsor

Road,

Kellyville

- T

raffic

Sig

nals

- D

esig

nN

/AN

/AN

/AN

/A0

400,0

00

N/A

0-4

00,0

00

25

610151

Gle

nhaven R

d (

outs

ide G

lenhaven S

chool)

- S

ignalised P

edestr

ian C

rossin

g

Desig

n

Feb-1

7Feb-1

7Ju

n-1

90

69,7

34

15

269,7

34

200,0

00

24B

610153

Wager

Rd &

Sto

ne M

ason D

r, K

ellyville

- R

oundabout

Desig

n

Sep-1

8Sep-1

8Ju

n-1

90

10,0

00

510,0

00

0

610154

Fair

way D

r &

Sto

ne M

ason D

r, K

ellyville

- R

oundabout

Desig

n

Dec-1

6D

ec-1

6Ju

n-1

90

10,0

00

50

10,0

00

0

610155

Kennedy A

ve &

Sto

ne M

ason D

r, K

ellyville

- R

oundabout

Desig

n

Dec-1

6M

ar-

17

Jun-1

90

10,0

00

25

10,0

00

0

610157

Arn

old

Avenue,

Bro

dri

ck B

oule

vard

and B

utler

Avenue,

Kellyville

-

Roundabout

Jan-1

9Ja

n-1

9Feb-1

9121,4

79

121,4

79

80

121,4

79

0

610158

Arn

old

Avenue,

Farm

house A

venue a

nd J

ack P

eel Cir

cuit,

Kellyville

-

Roundabout

Jan-1

9Ja

n-1

9Feb-1

9121,4

79

121,4

79

80

121,4

79

0

610160

Fre

e S

ett

lers

Dri

ve a

nd H

odges R

oad,

Kellyville

- R

oundabout

N/A

N/A

N/A

N/A

121,4

79

131,4

79

N/A

0-1

31,4

79

25

610161

Fre

e S

ett

lers

Dri

ve a

nd B

alm

ora

l Road,

Kellyville

- R

oundabout

N/A

N/A

N/A

N/A

121,4

79

131,4

79

N/A

0-1

31,4

79

25

610162

Fre

e S

ett

lers

Dri

ve a

nd F

air

way D

rive,

Kellyville

- R

oundabout

Oct-

17

Oct-

17

Jun-1

90

121,4

79

15

121,4

79

0

610163

Balm

ora

l Rd,

Pelizzer

Blv

d,

Kellyville

- R

oundabout

Desig

n /

Constr

uction

N/A

N/A

N/A

N/A

089,4

67

N/A

0-8

9,4

67

25

610169

Gle

nhaven R

oad -

Road u

pgra

de s

urv

ey,

desig

n &

public u

tility

investigations

Jul-

17

Jul-

17

Jun-1

90

234,5

97

5234,5

97

0

Th

e p

roje

ct

was m

ad

e a

vail

ab

le f

rom

th

e F

ed

eral

Govern

men

t th

rou

gh

th

e B

lacksp

ot

Prog

ram

, w

orks h

ave n

ow

been

com

ple

ted

at

min

imal

cost

to C

ou

ncil

an

d F

ed

eral

Govern

men

t

fun

ds a

re n

ot

req

uir

ed

un

til

the f

ull

up

grad

e t

o t

raff

ic s

ign

als

are a

pp

roved

by t

he R

MS

.

Ad

dit

ion

al

fun

ds f

or t

he c

on

str

ucti

on

of

new

traff

ic s

ign

als

across G

len

haven

Road

at

Gle

nh

aven

Prim

ary S

ch

ool.

Th

is p

roje

ct

is c

urren

tly b

ein

g d

esig

ned

in

con

su

ltati

on

wit

h a

ll

aff

ecte

d p

arti

es a

nd

wil

l in

clu

de a

new

access i

nto

th

e a

dja

cen

t reserve t

hat

wil

l als

o s

ervic

e t

he s

ch

ool.

Fu

nd

ed

$1

00

k f

rom

RM

S g

ran

ts a

nd

$1

00

k f

rom

Cap

ital

Works R

eserve.

Desig

n c

on

su

ltan

ts p

rog

ressin

g w

ith

preli

min

ary w

orks,

bu

t w

ere r

eli

an

t of

Free S

ett

lers D

riv

e a

dja

cen

t to

th

e n

ew

Bell

a V

ista

pu

bli

c s

ch

ool

bein

g c

om

ple

ted

to f

inali

se t

he d

esig

n o

f

this

Pla

yin

g f

ield

s.

As s

uch

it

no

w p

rog

ram

ed

for F

Y 1

9/2

0.

Desig

n c

on

su

ltan

ts p

rog

ressin

g w

ith

preli

min

ary w

orks,

bu

t w

ere r

eli

an

t of

Free S

ett

lers D

riv

e a

dja

cen

t to

th

e n

ew

Bell

a V

ista

pu

bli

c s

ch

ool

bein

g c

om

ple

ted

to f

inali

se t

he d

esig

n o

f

this

Pla

yin

g f

ield

s.

As s

uch

it

no

w p

rog

ram

ed

for F

Y 1

9/2

0.

Desig

n c

on

su

ltan

ts p

rog

ressin

g w

ith

preli

min

ary w

orks,

bu

t w

ere r

eli

an

t of

Free S

ett

lers D

riv

e a

dja

cen

t to

th

e n

ew

Bell

a V

ista

pu

bli

c s

ch

ool

bein

g c

om

ple

ted

to f

inali

se t

he d

esig

n o

f

this

Pla

yin

g f

ield

s.

As s

uch

it

no

w p

rog

ram

ed

for F

Y 1

9/2

0.

PAGE 55


AT

TA

CH

ME

NT

1 P

AG

E 3

0

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

610170

Investigation a

nd d

esig

n o

f offset

inte

rsection a

t O

range G

rove,

Cra

ne R

oad

and M

erc

er

Str

eet

Feb-1

9M

ay-1

940,8

71

105,2

15

0105,2

15

0

610171

Hezle

tt R

oad,

Gum

Nut

Clo

se a

nd G

abba S

treet

- D

esig

n o

f Tra

ffic

Sig

nals

Jul-

18

Mar-

18

Feb-1

9781,5

12

955,1

81

5955,1

81

0

610172

Art

hur

St

and Y

att

enden C

res,

Baulk

ham

Hills

- R

oundabout

Oct-

17

Oct-

17

Feb-1

9Ja

n-1

90

130,0

99

100

160,0

99

30,0

00

24G

610174

Win

dsor

Rd -

Show

gro

und R

d t

o F

air

way D

r -

2 p

edestr

ian r

efu

ges

Dec-1

7D

ec-1

7D

ec-1

8D

ec-1

80

69,3

00

100

69,3

00

0

610175

Wandana A

ve M

edia

n I

sla

nd (

at

Meri

ndah R

d inte

rsection)

Oct-

17

Oct-

17

Feb-1

90

40,0

00

20

40,0

00

0

610176

Bra

mpto

n D

rive k

erb

exte

nsio

n a

nd T

allow

ood G

rove m

edia

n I

sla

nd

Nov-1

7N

ov-1

7Apr-

19

055,0

00

10

55,0

00

0

610177

Hezle

tt R

oad T

em

pora

ry R

efu

ge I

sla

nds (

x2)

Jul-

18

Jul-

18

Jul-

18

Jul-

18

0150,0

00

100

150,0

00

0

610178

Boundary

Road,

Neic

h R

oad a

nd P

itt

Tow

n R

oad,

Mara

yly

a -

Roundabout

Jul-

18

Jul-

18

Apr-

19

650,0

00

650,0

00

10

650,0

00

0

610179

Roundabout

desig

n a

nd c

onstr

uction a

t th

e inte

rsection o

f Cecil A

venue a

nd

Cheri

ton A

venue follow

ing t

he a

ssessm

ent

of tr

affic

changes in C

ecil A

ve

and P

ars

onage R

d

N/A

N/A

N/A

N/A

206,0

43

206,0

43

N/A

0-2

06,0

43

25

610180

Desig

n a

nd C

onstr

uction o

f a r

oundabout

at

the inte

rsection o

f D

rayto

n

Avenue a

nd E

dw

ard

s R

oad,

Baulk

ham

Hills

Oct-

18

Oct-

18

Apr-

19

83,9

59

83,9

59

583,9

59

0

610181

Gla

nm

ire R

oad a

nd J

asper

Road,

Baulk

ham

Hills

- R

oundabout

Jan-1

9Ja

n-1

9Ju

n-1

9125,9

38

125,9

38

5125,9

38

0

610182

Gooden D

rive a

nd L

angdon C

rescent,

Baulk

ham

Hills

- R

oundabout

Desig

nApr-

19

Jun-1

973,4

64

73,4

64

073,4

64

0

610183

Guard

rail I

nsta

llation a

t Torr

ens S

kip

ark

- 2

526 R

iver

Road,W

isem

ans F

err

yApr-

19

Jan-1

9Ju

n-1

9200,0

00

200,0

00

10

200,0

00

0

610184

Hezle

tt R

oad,

Curt

is R

oad a

nd C

am

rose S

treet,

Kellyville

- D

esig

n o

f

Roundabout

N/A

N/A

N/A

N/A

195,7

92

195,7

92

N/A

0-1

95,7

92

26

Ad

dit

ion

al

fun

ds r

eq

uir

ed

for t

he c

on

str

ucti

on

of

a s

ing

le c

ircu

lati

ng

lan

e r

ou

nd

ab

ou

t at

the i

nte

rsecti

on

of

Arth

ur S

treet

an

d Y

att

en

den

Crescen

t, B

au

lkh

am

Hil

ls a

s a

pp

roved

by

Octo

ber 2

01

8 L

TC

Cou

ncil

resolu

tion

on

13

Novem

ber 2

01

8,

fun

ded

from

Sec 7

.12

.

Proje

ct

defe

rred

to a

llow

assessm

en

t of

traff

ic d

em

an

d i

n C

ecil

Aven

ue f

oll

ow

ing

th

e c

om

ple

tion

of

the S

ho

wg

rou

nd

road

up

grad

e.

Proje

ct

com

ple

te,

fun

d p

rop

osed

to r

etu

rn

to S

ec 7

.11

CP

13

.

PAGE 56


AT

TA

CH

ME

NT

1 P

AG

E 3

1

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

610185

Desig

n o

f ro

undabout

at

the inte

rsection o

f H

illv

iew

Road a

nd S

trin

ger

Road

Feb-1

9M

ay-1

9106,6

12

50,6

56

050,6

56

0

610186

Inte

rsection o

f M

cM

ullen A

venue a

nd O

ld C

astle H

ill Road,

Castle H

ill -

Upgra

de -

Contr

ibution t

o t

he R

MS

N/A

N/A

N/A

N/A

513,1

80

513,1

80

N/A

0-5

13,1

80

25

610187

Inte

rsection o

f M

cM

ullen A

venue a

nd O

ld N

ort

hern

Road,

Castle H

ill -

Upgra

de -

Contr

ibution t

o t

he R

MS

N/A

N/A

N/A

N/A

1,0

40,0

00

1,0

40,0

00

N/A

0-1

,040,0

00

25

610188

Nels

on S

treet

and K

enth

urs

t Road,

Kenth

urs

t -

Roundabout

Desig

nM

ar-

19

Jun-1

916,0

21

16,0

21

016,0

21

0

610190

Sam

anth

a R

iley D

rive a

nd H

ezle

tt R

oad -

Tra

ffic

Sig

nals

Apr-

19

Jun-1

919,6

25

19,6

25

019,6

25

0

610191

Seven H

ills

Road a

nd A

rthur

Str

eet,

Baulk

ham

Hills

- T

raffic

Sig

nals

Jul-

18

Jul-

18

Jun-1

9200,0

00

200,0

00

40

200,0

00

0

610192

Str

eetlig

hting U

pgra

de -

Ora

tava A

venue a

nd A

iken R

oad R

oundabout

Aug-1

8Aug-1

8Ju

n-1

910,0

00

10,0

00

510,0

00

0

610193

Str

eetlig

hting U

pgra

de D

esig

nAug-1

8Aug-1

8Ju

n-1

950,0

00

50,0

00

550,0

00

0

610194

Pedestr

ian s

afe

ty a

long W

atk

ins R

oad

Sep-1

8Sep-1

8O

ct-

18

Oct-

18

41,9

79

41,9

79

100

41,9

79

0

610195

Win

dsor

Road a

nd A

nnangro

ve R

oad -

Tra

ffic

Sig

nal U

pgra

de D

esig

nN

/AN

/AN

/AN

/A410,2

50

410,2

50

N/A

0-4

10,2

50

25

610198

Inte

rsection d

esig

n for

Terr

y R

oad a

nd M

ason R

oad,

Box H

ill

Jun-1

9Ju

n-2

00

150,0

00

0150,0

00

0

Tota

l For T

raff

ic F

acil

itie

s5

,49

1,1

62

22

,87

9,2

25

13

,20

7,4

09

-9,6

71

,81

6W

ate

rw

ays

710017

Basin

within

Park

No.

3 (

south

of M

em

ori

al Ave,

Kellyville

) -

Desig

nJu

l-16

Jul-

16

Dec-1

8D

ec-1

80

187,3

12

100

187,3

12

0

710018

Cra

igm

ore

Dri

ve -

Dra

inage B

asin

Mar-

18

Sep-1

7Sep-1

8Sep-1

80

605,1

20

100

605,1

20

0

710022

Bla

densburg

Road R

eserv

e s

torm

wate

r basin

Jul-

17

Jul-

17

Aug-1

8Aug-1

80

216,7

69

100

216,7

69

0

Proje

ct

defe

rred

by R

MS

un

til

the t

imin

g o

f con

str

ucti

on

an

d t

he f

un

din

g a

rran

gem

en

ts a

re c

on

firm

ed

.

Proje

ct

defe

rred

by R

MS

un

til

the t

imin

g o

f con

str

ucti

on

an

d t

he f

un

din

g a

rran

gem

en

ts a

re c

on

firm

ed

.

Up

grad

e t

o t

he t

raff

ic l

igh

t at

this

in

tersecti

on

has b

een

in

co

rp

orate

d i

nto

th

e p

rop

osed

An

nan

grove R

d u

pg

rad

e,

an

d p

roje

ct

no

w p

rog

ram

ed

for F

Y 2

02

0/2

1.

PAGE 57


AT

TA

CH

ME

NT

1 P

AG

E 3

2

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

710023

Constr

uction o

f th

e s

torm

wate

r syste

m u

pgra

de w

ithin

Wis

em

an R

oad,

from

Excels

ior

Aveneue t

o D

resden A

venue,

Castle H

ill

Dec-1

8N

ov-1

8Ja

n-1

9Ja

n-1

9100,0

00

100,0

00

100

100,0

00

0

710025

Lansdow

ne R

oad R

eserv

e (

East)

, Kellyville

- B

asin

1Ju

l-17

Jul-

17

May-1

90

321,4

71

60

32,1

47

-289,3

24

25

710026

Off 2

-4 B

arr

y R

d,

Kellyville

- B

asin

3 (

Tow

n C

entr

e n

ort

h s

ide)

- D

esig

nJu

l-18

Jul-

18

May-1

90

45,1

26

60

45,1

26

0

710027

Barr

y R

oad R

eserv

e/

Kellyville

- B

asin

4Ju

l-17

Jul-

17

May-1

90

438,1

73

60

43,8

17

-394,3

56

25

710028

Gum

Nut

Clo

se R

eserv

e S

torm

wate

r Basin

- D

esig

nO

ct-

17

Oct-

17

May-1

90

22,5

90

60

22,5

90

0

710029

Blinkhorn

Cir

cuit R

eserv

e,

Kellyville

Sto

rmw

ate

r Basin

- D

esig

nO

ct-

17

Oct-

17

May-1

90

24,6

39

60

24,6

39

0

710030

Spri

ngbro

ok B

lvd R

eserv

e s

torm

wate

r basin

- D

esig

nD

ec-1

7D

ec-1

7M

ay-1

90

38,6

27

60

38,6

27

0

710031

Deepw

ate

r Cir

cuit R

eserv

e s

torm

wate

r basin

7 -

Desig

nN

/AN

/AN

/AN

/A0

28,6

28

N/A

0-2

8,6

28

25

710032

Deepw

ate

r Cir

cuit R

eserv

e s

torm

wate

r basin

8 -

Desig

nJu

l-17

Jul-

17

May-1

90

27,0

20

60

27,0

20

0

710033

Kum

batine C

rescent

Reserv

e s

torm

wate

r basin

- D

esig

nJu

l-17

Jul-

17

May-1

90

26,9

69

60

26,9

69

0

710034

Com

bin

ed B

asin

, Rain

gard

ens a

nd D

rain

age S

tructu

res o

ff T

err

y R

d a

nd

Mason R

d,

Box H

ill -

Desig

n

Feb-1

8D

ec-1

7Ju

n-1

90

120,3

65

5120,3

65

0

710035

Com

bin

ed B

asin

, Rain

gard

ens a

nd D

rain

age S

tructu

res o

ff T

err

y R

d,

Box

Hill -

Desig

n

Feb-1

8D

ec-1

7Ju

n-1

90

100,0

58

5100,0

58

0

710036

Deta

iled D

esig

n o

f th

e c

ulv

ert

under

Terr

y R

oad u

pstr

eam

of th

e G

eorg

e

Str

eet

Basin

, Box H

ill

N/A

N/A

N/A

N/A

1,5

73,4

81

1,5

73,4

81

N/A

0-1

,573,4

81

25

710038

Culv

ert

Road C

rossin

g o

ff M

ason R

oad -

Desig

nFeb-1

8D

ec-1

7Ju

n-1

90

49,0

20

549,0

20

0

Proje

ct

dela

yed

du

e t

o d

esig

n p

rocess t

o b

e c

om

ple

ted

req

uir

ing

fu

rth

er i

nvesti

gati

on

s.

Proje

ct

dela

yed

du

e t

o d

esig

n p

rocess t

o b

e c

om

ple

ted

req

uir

ing

fu

rth

er i

nvesti

gati

on

s.

Proje

ct

dela

yed

du

e t

o d

esig

n p

rocess t

o b

e c

om

ple

ted

req

uir

ing

fu

rth

er i

nvesti

gati

on

s.

Proje

ct

dela

yed

to a

llow

prop

erty

acq

uis

itio

ns t

o b

e c

om

ple

ted

.

PAGE 58


A

TT

AC

HM

EN

T 1

PA

GE

33

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

710039

Com

bin

ed B

asin

, Rain

gard

ens a

nd D

rain

age S

tructu

res o

ff H

ynds R

d,

Box

Hill -

Desig

n -

C01

Jul-

17

Jul-

17

Sep-1

90

425,8

79

3425,8

79

0

710040

Com

bin

ed B

asin

, Rain

gard

ens a

nd D

rain

age S

tructu

res o

ff H

ynds R

d,

Box

Hill -

Desig

n -

C02

Jul-

17

Jul-

17

Sep-1

90

406,3

75

3406,3

75

0

710041

Rain

gard

en o

ff T

err

y R

d,

Box H

ill -

Desig

nApr-

19

Jun-1

90

78,6

25

078,6

25

0

710043

Desig

n for

the futu

re u

pgra

de o

f th

e s

torm

wate

r syste

m fro

m t

he W

ildth

orn

Avenue c

al-

de-s

ac,

Kenth

urs

t

Dec-1

8D

ec-1

8M

ar-

19

10,0

00

10,0

00

40

10,0

00

0

710044

Deta

iled C

oncept

Desig

n o

f th

e c

ulv

ert

under

Terr

y R

oad lin

kin

g t

he M

ason

Road D

ete

ntion B

asin

, Box H

ill

Jan-1

9D

ec-1

8Ju

n-1

982,7

59

82,7

59

15

82,7

59

0

710045

Deta

iled C

oncept

Desig

n o

f th

e c

ulv

ert

leadin

g t

o t

he G

eorg

e S

treet

Basin

,

Box H

ill

Apr-

19

Jun-1

982,7

59

82,7

59

082,7

59

0

710046

Deta

iled C

oncept

Desig

n o

f th

e G

eorg

e S

treet

Basin

, Box H

ill

N/A

N/A

N/A

N/A

1,5

14,8

72

1,5

14,8

72

N/A

10,0

00

-1,5

04,8

72

25

710049

Desig

n for

the futu

re u

pgra

de o

f th

e s

torm

wate

r syste

m n

ear

John S

treet,

Baulk

ham

Hills

Sep-1

8Sep-1

8Feb-1

915,0

00

15,0

00

75

15,0

00

0

750103

Wate

rway m

ain

tenance for

the n

ew

ly r

ehabilitate

d c

reek w

ithin

Turo

n

Reserv

e

Dec-1

8Ja

n-1

9Ju

n-1

925,0

00

25,0

00

15

25,0

00

0

750107

7 P

am

ela

Pl ta

ilout

channel re

new

al

Mar-

19

Jun-1

90

00

60,0

00

60,0

00

23A

750108

Cre

stw

ood R

eserv

e -

Wate

rway S

tabilis

ation a

nd R

ehabilitation -

Deta

iled

Desig

n

Jul-

17

Jul-

17

May-1

90

233,1

19

70

233,1

19

0

750109

Wate

rway R

ehabilitation C

onstr

uction a

long t

he c

reek in C

rane R

oad

Reserv

e,

Castle H

ill

Sep-1

8Ju

l-18

Jun-1

9225,0

00

295,0

77

10

295,0

77

0

750110

WSU

D A

sset

Renew

al

Sep-1

7Sep-1

7Ju

n-1

90

150,0

00

20

150,0

00

0

750111

Sto

rmw

ate

r N

etw

ork

Asset

Renew

al/

Upgra

de -

Hig

h P

riori

ty C

onstr

ucte

d

Sto

rmw

ate

r N

etw

ork

- I

nvestigation,

Desig

n,

Appro

vals

, Auth

ori

sations a

nd

Consultation -

St

Pauls

Ave C

atc

hm

ent

Jul-

17

Jul-

17

Apr-

19

086,2

44

35

86,2

44

0

750112

Repla

cem

ent

of w

ate

r le

vel sig

ns in t

he S

ierr

a P

lace F

lood D

ete

ntion B

asin

Nov-1

8N

ov-1

8M

ar-

19

10,0

00

10,0

00

30

10,0

00

0

Exp

en

dit

ure r

eq

uir

ed

for a

sto

rm

wate

r p

ipe e

xte

nsio

n w

ith

in a

n e

asem

en

t to

drain

wate

r a

t P

am

ela

Pl,

Ken

thu

rst.

Th

e p

roje

ct

was o

n h

old

as f

urth

er a

ssessm

en

t w

as r

eq

uir

ed

du

e t

o

con

cern

s o

ver t

he i

mp

act

of

the p

rop

osed

works o

n o

verla

nd

flo

w a

nd

th

e s

tab

ilit

y o

f exis

tin

g r

eta

inin

g w

all

s,

wh

ich

no

w h

ave b

een

ad

dressed

. Fu

nd

ed

from

Sto

rm

wate

r R

eserve.

Proje

ct

dela

yed

to a

llow

prop

erty

acq

uis

itio

ns t

o b

e c

om

ple

ted

.

PAGE 59


AT

TA

CH

ME

NT

1 P

AG

E 3

4

TH

E H

ILLS

SH

IR

E C

OU

NC

IL

Wo

rks P

ro

gram

Proje

ct

Descrip

tion

Est.

Sta

rt

Act.

Sta

rt

Est.

Fin

ish

Act.

Fin

ish

Orig

inal

Cu

rren

t%

Revis

ed

Prop

osed

Var

Cod

eD

ate

Date

Date

Date

Bu

dg

et

Bu

dg

et

Com

pB

ud

get

Var

Ref

Mon

thly

Bu

dg

et

Revie

w 2

01

8/

20

19

750113

Investigation o

f th

e s

torm

wate

r syste

m w

ithin

the c

atc

hm

ent

associa

ted

with E

ato

n R

oad (

east

of O

akes R

oad),

West

Pennant

Hills

Dec-1

8D

ec-1

8Ju

n-1

9100,0

00

100,0

00

5100,0

00

0

750114

Bio

-rete

ntion S

wale

Im

pro

vem

ents

in N

ort

h K

ellyville

Dec-1

8D

ec-1

8Ju

n-1

9100,0

00

100,0

00

5100,0

00

0

750115

Desig

n t

o e

nhance t

he W

ate

rway in T

imoth

y A

venue R

eserv

eSep-1

8Sep-1

8Ju

n-1

966,0

00

66,0

00

566,0

00

0

Tota

l For W

ate

rw

ays

3,9

04

,87

17

,60

7,0

77

3,8

76

,41

6-3

,73

0,6

61

Lan

d

Tota

l For L

an

d1

11

,06

7,1

78

11

1,0

67

,17

81

11

,28

3,1

78

21

6,0

00

23E

Proje

ct

Develo

pm

en

t &

Deli

very

Pro

ject

Develo

pm

ent

& D

elivery

N/A

N/A

N/A

N/A

5,3

18,3

19

5,3

18,3

19

N/A

5,3

18,3

19

0

Tota

l fo

r P

roje

ct

Develo

pm

en

t &

Deli

very

5,3

18

,31

95

,31

8,3

19

5,3

18

,31

90

Gran

d T

ota

l1

62

,36

6,7

67

22

3,5

57

,26

11

87

,56

4,5

02

-35

,99

2,7

59

*

Cou

ncil

has a

pp

roved

in

its

meeti

ng

on

11

Sep

tem

ber 2

01

8 t

o p

urch

ase t

he S

P2

Tru

nk D

rain

ag

e L

an

d w

ith

in L

ot

40

2,

DP

11

65

31

4,

Hezle

tt R

oad

, N

orth

Kell

yvil

le,

prop

osed

to b

e

fun

ded

from

th

e O

pen

Sp

ace R

eserve.

* In

clu

des $

2.8

m o

f contr

a v

aria

tio

n for

paym

ent to

Extr

active Industr

ies w

hic

h w

as m

oved to R

ecurr

ent budget in

this

revie

w.

PAGE 60


Th

e H

ills

Sh

ire C

ou

ncil

Att

ach

men

t 1

PA

GE 3

5

UN

RES

TR

IC

TED

CU

RR

EN

T R

ATIO

(B

ased

on

Actu

als

)D

EB

T S

ER

VIC

E R

ATIO

RA

TES

& A

NN

UA

L C

HA

RG

ES

CO

VER

AG

E R

ATIO

(B

ased

on

Revis

ed

Bu

dg

et)

RA

TES

, A

NN

UA

L C

HA

RG

ES

, IN

TER

ES

T &

EX

TR

A C

HA

RG

ES

OU

TS

TA

ND

IN

G R

ATIO

Mo

nth

ly B

ud

get

Revie

w 2

01

8/

20

19

Key P

erfo

rm

an

ce I

nd

icato

rs

Pu

rp

ose :

To a

ssess t

he a

dequacy o

f

work

ing c

apital and its

ability t

o s

atisfy

obligations in t

he s

hort

term

for

the u

nre

str

icte

d

activitie

s o

f Council.

Pu

rp

ose :

To a

ssess t

he im

pact

of

loan p

rincip

al &

inte

rest

repaym

ents

on t

he d

iscre

tionary

revenue o

f Council.

Pu

rp

ose :

To a

ssess t

he d

egre

e o

f

Council's

dependence u

pon

revenue f

rom

rate

s a

nd

annual charg

es a

nd t

o

assess t

he s

ecurity

of

Council's

incom

e.

Pu

rp

ose :

To a

ssess t

he im

pact

of

uncollecte

d r

ate

s

and a

nnual charg

es o

n C

ouncil's

liq

uid

ity

and t

he a

dequacy o

f re

covery

eff

ort

s.

9.6

5

11

.09

12

.56

20

.01

15

.71

8.4

6

17

.05

4.1

9

0.0

5.0

10

.0

15

.0

20

.0

25

.0

20

12

20

13

20

14

20

15

20

16

20

17

20

18

20

19

Ratio : 1

0%

0

%

0%

0

%

0%

0

%

0%

0

%

0%

10

%

20

%

30

%

40

%

50

%

60

%

70

%

80

%

90

%

10

0%

20

12

20

13

20

14

20

15

20

16

20

17

20

18

20

19

Ratio 0%

42

.27

% 4

6.0

6%

62

.67

%

50

.60

% 4

7.3

3%

50

.47

% 4

1.7

5%

32

.80

%

0%

10

%

20

%

30

%

40

%

50

%

60

%

70

%

80

%

90

%

10

0%

20

12

20

13

20

14

20

15

20

16

20

17

20

18

20

19

Ratio 0%

3.1

5%

3.1

2%

2

.95

% 2

.80

%

2.4

6%

4.2

3%

3.6

2%

3.8

1%

0.0

0%

0.5

0%

1.0

0%

1.5

0%

2.0

0%

2.5

0%

3.0

0%

3.5

0%

4.0

0%

4.5

0%

20

12

20

13

20

14

20

15

20

16

20

17

20

18

20

19

Ratio 0%

PAGE 61




PAGE 36

Contractor / Supplier Name Contract Narration Amount (Excl.

GST)

Commence Date Duration

of

Contract

Budgeted

Y/N

COLAS NEW SOUTH WALES PTY

LTD PREVIOUSLY

T17-27 Road sealing on Mud Island Road, Sackville North from

Chapel Hill Road to end of unseal section

$ 84,960.00 7/11/2018 12

months

Y

AWADA CIVIL ENGINEERING PTY

LTD

T17-27 Mulgray Ave, Baulkham Hills - new footpath construction. $ 90,000.00 9/11/2018 12

months

Y

CHAMPION CONSTRUCTIONS P/L T19-08 River Rd Lower Portland Bank Stabilisation - Contract Sum $ 1,095,126.00 12/11/2018 12

months

Y

GREMALCO PTY LTD T19-09 Cropley House Padmount Substation installation - Contract

Sum

$ 130,718.00 13/11/2018 12

months

Y

GREENWAY TURF SOLUTIONS PTY

LTD

Q19-18 Sports Field Summer Aeration Quotation $ 109,483.00 15/11/2018 12

months

Y


LTD

Q19-17 Sports Field Summer Turfing Quotation $ 62,140.00 15/11/2018 12

months

Y


LTD

T17-27 Excalibur Avenue, Castle Hill - new footpath construction $ 72,727.27 19/11/2018 12

months

Y

WESTBURY CONSTRUCTIONS PTY

LTD

T19-15 Ceiling Replacement Building 11 Balcombe Heights -

Contract Sum

$ 119,776.34 23/11/2018 12

months

Y

GREEN HORTICULTURAL GROUP Q19-29 Sportsfield Summer Topdressing $ 93,166.00 26/11/2018 12

months

Y

PENSKE POWER SYSTEMS PTY LTD STATEGOV Dennis Eagle Garbage Truck $ 288,330.08 28/11/2018 12

months

Y

PLAYPARKS LGP Springbrook Boulevard Reserve Playground embellishment -

supply and install of playground equipment

$ 56,138.00 4/12/2018 12

months

Y

VOLVO COMMERCIAL VEHICLES

AUST P/L (SYDN

STATEGOV Supply and Deliver 1 x UD 6 x 4 Tipper as per quote

dated 23/11/2018

$ 242,843.00 10/12/2018 12

months

Y

BERNIPAVE PTY LTD T19-13 Barina Downs Rd, Baulkham Hills Asphalt Project - Contract

Sum

$ 206,441.09 10/12/2018 12

months

Y

J & E ASPHALT & CIVIL PTY LTD T19-13 Merinda Ave, Baulkham Hills Asphalt Project - Contract

Sum

$ 123,358.60 10/12/2018 12

months

Y

STABILISED PAVEMENTS OF

AUSTRALIA PTY LT

T19-13 Bannerman Rd, Kenthurst Stabilisation works - Contract

Sum

$ 524,912.60 10/12/2018 12

months

Y

JADDFE PTY LTD T/AS

WATERMATIC IRRIGATIO

T17-27 Greenup Park Playing Field Project - Contract Sum $ 131,834.34 13/12/2018 12

months

Y

GAUCI CIVIL CONTRACTING LGP 308 - 3 Rutherford avenue reserve Bridge footings, Abutment

and associated pathway

$ 116,280.00 14/12/2018 12

months

Y

BERNIPAVE PTY LTD T17-27 Milford Dr, Rouse Hill Ac heavy patching $ 68,683.00 17/12/2018 12

months

Y

BERNIPAVE PTY LTD T17-27 Cattai Creek Dr, Rouse Hill Ac heavy patching works $ 53,238.36 17/12/2018 12

months

Y

BERNIPAVE PTY LTD T17-27 Park Rd, Baulkham Hills Ac heavy patching $ 55,775.42 18/12/2018 12

months

Y

FLEETWOOD URBAN PTY LTD T18-37 Design and Construction of Pedestrian/Cycle Bridge over

Smalls Creek from Balfour Avenue, Beaumont Hills to McMillan

Circuit Reserve - Contract Sum

$ 394,000.00 17/12/2018 12

months

Y

J & E ASPHALT & CIVIL PTY LTD T17-27 Acres Rd, Kellyville Ac heavy patching $ 102,957.48 18/12/2018 12

months

Y

J & E ASPHALT & CIVIL PTY LTD T17-27 Withers Rd, Kellyville Ac heavy patching $ 110,064.83 18/12/2018 12

months

Y

J & E ASPHALT & CIVIL PTY LTD T17-27 Samantha Riley Dr, Kellyville Ac heavy patching $ 75,627.69 18/12/2018 12

months

Y

J & E ASPHALT & CIVIL PTY LTD T17-27 Aberdour Ave, Rouse Hill Ac heavy patching $ 77,337.91 18/12/2018 12

months

Y

GAUCI CIVIL CONTRACTING Q19-34 Kenthurst Park - Cricket Nets $ 74,500.00 19/12/2018 12

months

Y

PAGE 62




PAGE 37

Contractor / Supplier Name Contract Narration Amount (Excl.

GST)

Commence Date Duration

of

Contract

Budgeted

Y/N

CLEARY BROS (BOMBO) PTY LTD T18-15 Old Northern Rd Upgrade & Traffic signals at Glenhaven Rd

intersection - Contract Sum

$ 1,917,655.71 19/12/2018 12

months

Y

CRAIG & RHODES P L T/A STORM

CONSULTING

T19-04 Detailed design for North Kellyvile Dual use Open Space &

Stormwater Management - Contract Sum

$ 337,080.00 2/01/2019 12

months

Y

TALIS CIVIL PTY LTD T19-07 Memorial Avenue Pedestrian Bridge - Contract Sum $ 3,180,934.00 3/01/2019 12

months

Y


LTD

T17-27 Spring Road, Kellyville - new footpath construction. $ 63,636.36 9/01/2019 12

months

Y

GAUCI CIVIL CONTRACTING Q19-59 Arnold Ave Amenities - Plaza Preparation $ 97,700.00 15/01/2019 12

months

Y

ADTRANS HINO GROUP LTD STATEGOV Supply new tar patching truck $ 232,795.89 16/01/2019 12

months

Y

SUDIRO CONSTRUCTIONS PTY LTD T19-17 Bernie Mullane sports stadium flooring rejuvenation -

Contract Sum

$ 160,330.96 18/01/2019 12

months

Y


LTD

T17-27 Kalimina Drive, Baulkham Hills - new footpath construction $ 100,000.00 18/01/2019 12

months

Y

SMADA ELECTRICAL SERVICES T19-10 Charles McLaughlin Reserve Sportsfield Lighting Renewal -

Contract Sum

$ 119,555.00 21/01/2019 12

months

Y

GHD PTY LTD (BRISBANE) T19-11 Balmoral Road Reserve Consultancy Services - Contract

Sum

$ 596,462.00 22/01/2019 12

months

Y


LTD

LGP Rye Oversowing Program $ 74,506.25 25/01/2019 12

months

Y

ECLIPSE LIGHTING AND SOUND ECM 179788494 Hire of Stage incl Install & Dismantle $ 108,636.36 31/01/2019 12

months

Y

SMADA ELECTRICAL SERVICES Q19-43 Col Sutton Reserve Sportsfield Lighting $ 108,595.00 31/01/2019 12

months

Y

Consultancy & Legal Expenses

Expense

Expenditure

YTD $ *

Budgeted

Y/NLegal Fees 457,848.38$ YConsultancies 549,583.09$ Y

* Excludes commitments

PAGE 63


PAGE 64

ITEM-3 HILLS SHIRE PLAN 2018/19 – REVIEW 2 DOC INFO


OUTCOME: 4 Prudent management of financial resources, assets and people for long term sustainability.

STRATEGY: 4.2 Maintain a strong financial position that supports the delivery of services and strategies and ensures long term financial sustainability.


COUNCIL MEETING


AUTHOR:

MANAGER – FINANCE, INTEGRATED PLANNING & REPORTING

ANEESH ZAHRA


GROUP MANAGER – FINANCE & ORGANISATIONAL PERFORMANCE

CHANDI SABA

REPORT

Pursuant to the requirements of the Local Government Act (Section 406), Council is required to establish the Integrated Planning Guidelines. Council, at its meeting of 26 June 2018, adopted the 2018/2019 Operational Plan. The Operational Plan structure contains Themes, Outcomes, Strategies, Actions and Measures. Measures identified are categorised under two headings, namely Quality Of Life Indicators and Organisational Indicators (KPI). Attachment 1 details the status of the adopted Operational Plan Actions, Program Highlights and how the Key Performance Indicators are tracking as at 31 December 2018. COMMUNITY SURVEY In November 2018, Micromex Research conducted the community survey, which is conducted every two years to examine community attitudes and perceptions towards current and future services and facilities provided by Council. The survey also researched on the following: • Assessing and establishing the community’s priorities and satisfaction in relation to

Council activities, services, and facilities; • Areas that were strongly valued by the Community; • The top priority areas for Council to focus on.

These results from the community satisfaction survey has been reported under each theme’s Quality Of Life Indicators and detailed in The Hills Shire Plan Attachment 1 pages 14, 18, 24 and 28.


PAGE 65

Key Findings can be summarised as follows: 91% of residents were satisfied with the performance of Council compared to 92% in December 2016. Residents also rated their quality of life as ‘good’ to ‘excellent’ in The Hills with a rating of 94% (compared to 93% in 16/17). A graphical presentation of the various aspects of the survey is detailed below;

Areas that were strongly valued: The survey also indicated that the natural environment and sense of community are strongly valued by residents of The Hills Shire. This result is detailed in the following Word Frequency Tagging.


PAGE 66

(Word Frequency Tagging - This analysis ‘counts’ the number of times a particular word or phrase appears and, based on the frequency of that word or phrase, a font size is generated. The larger the font, the more frequently the word or sentiment is mentioned).

Top priority areas for Council to focus on: The top priority areas for Council to focus on was identified, and detailed in the following Word Frequency Tagging. Micromex Research has indicated that this result is similar to many other metro areas. Residents expressed concerns regarding overdevelopment, traffic congestion and population growth.


PAGE 67

IMPACTS

Financial This matter has no direct financial impact upon Council's adopted budget or forward estimates. Strategic Plan - Hills Future The strategic planning process will respond to the delivery of The Hills Future Community Strategic Direction by identifying and prioritising initiatives and services that will support community outcomes over the four year term of Council.

RECOMMENDATION

The Operations Program Review 1 Report for the quarter ended 31 December 2018 be received.

ATTACHMENTS

1. Quarterly Review as at 31 December 2018 (36 pages)


The Hills Shire Council Quarter Two Review as at December 2018 1

QUARTER TWO REVIEWas at December 2018

QU

AR

TE

R T

WO

RE

VIE

W 2018-2019

ATTACHMENT 1

PAGE 68


2 The Hills Shire Council Quarter Two Review as at December 2018

IntroductionThe Hills Shire Council is pleased to present The Hills Shire Plan Quarter Two Review 2018-19.

Community VisionBuilding a Vibrant Community and Prosperous Economy through Proactive Leadership, Shaping Growth, Delivering and Maintaining Infrastructure and Valuing our Surroundings.

Community ValuesOur community’s aspirations for the Hills Shire local area are described by the following values:

• Community Spirit• Accessibility• Sustainability• Leadership• Natural Beauty• Innovation• Balance • Proactivity• Safety• Families

PAGE 69



ContentsStrategic Direction 4

Quarter Two in Review 6

Major Projects & Achievements 8

Building a Vibrant Community & Prosperous Economy 10

Proactive Leadership 16

Shaping Growth 20

Delivering & Maintaining Infrastructure 26

Valuing Our Surroundings 30

THE HILLS SHIRE PLAN QUARTER TWO REVIEW 2018-19

Email: [email protected]: (02) 9843 0555The Hills Shire Councilwww.thehills.nsw.gov.au

PAGE 70



The Hills Shire Council’s Strategic Direction has been prepared to ensure that the organisation has a clear direction which guides the allocation of resources over the long, medium and short term. The Strategic Direction sets the focus for the four year period (July 2017 – June 2021).

The purpose of this document is to articulate The Hills Shire community and Council’s shared vision, values, aspirations and priorities, with reference to other local government plans, information and resourcing capabilities.

This is a dynamic strategy that is evaluated annually and comprehensively reviewed after three years.

It integrates asset, service and financial plans so that Council’s resource capabilities are matched to our community’s needs and shows how we are working towards achieving a better quality of life for all who live, work, visit and play in our magnificent Shire.

Strategic DirectionINTEGRATED PLANNING FRAMEWORK

COMMUNITY STRATEGIC PLAN

10+ YEARS

DELIVERY PROGRAM4 YEARS

OPERATIONALPLAN

1 YEAR

REPORTS & REVIEWS

COMMUNITY CONSULTATION

Quarterly reviewsANNUAL REPORTEnd of Term Report

State of the Environment Report

Resourcing Strategy

Long Term Financial Plan

10 years

Asset Management

Strategy10 years

Workforce Strategy4 years

State Plan

State Plans & Strategies

Relevant Regional

Plans

PAGE 71



REPORTING ON THE HILLS FUTURE

The Annual Report provides a comprehensive account of our performance during the last financial year, and the broad range of services and programs Council provides to the community. It is a response to Hills Future Community Strategic Plan.

Planning Process

HILLS FUTURECOMMUNITY

STRATEGIC PLAN

DELIVERYPROGRAM

OPERATIONALPROGRAM

RESOURCING STRATEGY

Asset Management

Strategy

Workforce Strategy

Long Term Financial

Plan

Community Outcomes, Quality of Life Indicators and Council Strategies

Council Actions, Performance Measures & Budget

HILLS FUTURE

2017-2021

Community Strategic Plan

TH

SC

HILLS

FU

TU

RE

2017-2021

PAGE 72



3. Sound governance that values and engages our customers and is based on transparency and accountability.

4. Prudent management of financial resources, assets and people for long term sustainability.

1. A connected and inclusive community with access to a range of services and facilities that contribute to health and wellbeing.

2. Well informed local and potential companies about the range of employment opportunities, locations and business intelligence about the region.

5. Well planned and liveable neighbourhoods that meet growth targets and maintain amenity.

6. Safe, convenient and accessible transport options and a variety of recreational activities that support an active lifestyle.

7. Our community infrastructure is attractive, safe and well maintained.

8. Infrastructure meets the needs of our growing Shire.

9. Our natural surroundings are valued, maintained and enhanced and impacts are managed responsibly through education and regulatory action.

10. Encourage and educate people to live sustainably by facilitating resource recovery and minimising waste.

Quarter Two in Review

Proactive Leadership

Building a Vibrant

Community & Prosperous

Economy

Shaping Growth

Delivering & Maintaining Infrastructure

Valuing our Surroundings

PAGE 73



MAJOR ACHIEVEMENTS IN QUARTER TWO 2018-19 CHALLENGES

• Determine the utilisation of shop front space available at stage 3 QIC (Castle Towers) development.

• Continue to inform and educate the community about the significant changes occurring in and around the Sydney Hills including the impacts of population growth and the construction of the Sydney Metro Northwest.

• Continuing to develop media strategies that include all methods of communication - print, social media, online etc.

• Improving transport links in the Shire.

• Responding to ongoing reform of the NSW planning systems.

• Providing for sustainable dwelling and employment growth that balances the needs of the economy, community and environment.

• Providing sufficient active open space over the next 2 - 3 years until new fields are constructed.

• Continuing to work with State and Federal Governments around infrastructure and transport needs to manage projected growth.

• The Pioneer Theatre’s inaugural season began in October, 2018 (p9).

• Centenary of Armistice commemorated at Bella Vista Farm Park (p8).

• Successful Christmas in The Hills event at Bella Vista Farm Park (p8).

• Tenth season of Shakespeare in the Park - ‘Shakespeare’s Rose Riot’ (p13).

• Small Business Month events held in October 2018 (p8).

• Child restraint fitting day held at Council (p11).

• Mayor’s Christmas Appeal and Library Fine Amnesty (p8).

• Library Summer Reading Club (p11).

• Continuing to maintain assets in a satisfactory condition and prevent infrastructure backlog from growing.

• Delivering new infrastructure in a timely manner.

• Responding to NSW Government policy to reduce landfill.

• Reducing Council and community energy and water consumption.

• Protecting our endangered species and vegetation communities.

• Increasing participation and prioritisation of environmental protection.


• Tapping into the skills and ideas of our volunteers for the benefit of our community.

• Facilitating community services to tackle the community changes and issues prevalent.

• Ensuring existing and potential Hills companies are fully informed about local business opportunities and the suite of business intelligence Council offers can assist with their business growth and site location decisions.

• Encourage event promoters to hold major events and support community events for residents to enjoy.

• Finance systems audited to identify GST errors on transactions made over the past five years with an excellent result (p17).

• Commenced engagement process for the development of a future IT Strategy (p17).

• Rejuvenated the open space and waterway at Craigmore Drive Reserve, Kellyville (p8).

• Newly invigorated Christopher Reserve in Baulkham Hills officially reopened in December (p21).

• The renovated Lewis Jones Drive Reserve in Kellyville opened to the public following an extensive upgrade of playground facilities (p21).

• Exhibited a proposal for the creation of a new suburb and boundary realignments in the Rouse Hill and Box Hill region - Red Gables (p8).

• Request for tender for Waves Aquatic Centre design (p21).

• Public consultation on the Parking Management Strategy for proposed parking changes around the Sydney Metro Northwest Stations (p27).

• Riverbank restoration works undertaken along River Road, Lower Portland (p8).

• Massive storm clean up effort across the Shire in December (p9).

• Chemical Clean Out event well supported with 68,400kg dropped off (p31).

• 37 garage sales and two group sales held as part of The Garage Sale Trail (p31).

• 2019 Waste Wall Calendar distributed to households during December (p31).

• Released 12 self guided bushwalk trail maps on Council’s website (p31).• Reduction of parking fines approved by Council (p9).

PAGE 74



Major Projects & AchievementsQUARTER TWO

NEW SUBURB PROPOSAL - RED GABLES

During November 2018 Council exhibited a proposal for the creation of a new suburb and boundary realignments in the Rouse Hill and Box Hill region. The proposed new suburb called Red Gables is situated between Box Hill and Maraylya. Red Gables is the name of the historic dairy farm on which the Box Hill North release area is located.

The proposal reflects the growth and development occurring within the Box Hill North, Box Hill and Rouse Hill areas. The changes recognise the development of Box Hill North as a locality distinct from Box Hill and the anticipated growth of new communities in Box Hill and Rouse Hill.

The exhibition allowed the community an opportunity to provide input prior to the Geographical Names Board’s (GNB) consideration of the proposal.

CRAIGMORE DRIVE RESERVE, KELLYVILLE

Council rejuvenated the open space and waterway at Craigmore Drive Reserve in Kellyville.

The Reserve now features pedestrian footpaths and cycleways, seating and a stormwater treatment device to remove water pollutants. New turf has been laid and native vegetation added to enhance the site. Work at the Reserve has been completed at a cost of $1M.

SMALL BUSINESS MONTH

Small Business Month is designed to help small business owners across The Hills improve their productivity, grow their business, and engage with other businesses striving for similar goals. Council hosted former Australian cricket captain, Steve Waugh who spoke on what it takes to build a world-class team and how to develop essential leadership skills during the Sydney Hills Business Chamber Leadership Breakfast on Wednesday 10 October 2018.

CENTENARY OF ARMISTICE AT BELLA VISTA FARM PARK

Tchaikovsky’s world-renowned 1812 Overture echoed through Bella Vista Farm Park on Sunday 11 November to mark the Centenary of Armistice. The Centenary Finale event was made possible through the Armistice Centenary Grant of $6,928 to mark the centenary of the Armistice in a locally significant way. Castle Hill RSL sub-Branch also contributed $15,000 and Council donated $7,500, plus in-kind support to make the day a success.

The event was a reminder of the sacrifices made by Hills Shire residents and those who contributed to the war efforts during World War I.

HONOURING OUR RESIDENTS WHO SERVED IN THE BOER WAR AND WORLD WAR ONE

Honour boards recognising Hills locals who served in the Boer War and World War One, were unveiled during a special ceremony at Council on 8 November 2018.

576 brave residents have been listed on the boards. In 1911, The Hills Shire population was at 3,483 and in 1921 it stood at 5,113 (according to Census data). That’s approximately 10 per cent of the Shire’s population that went to war.

The project was funded through the Federal Government’s Armistice Centenary Grant Program.

RIVER ROAD RESTORATION

River bank restoration works along River Road began in November resulting in a temporary road closure.

Council approved the river bank restoration for River Road near 1585 River Road, Lower Portland where a section of road embankment has collapsed and temporary traffic measures have been installed.

Permanent embankment stabilisation repairs were undertaken by Council’s appointed contractor for approximately 12 weeks.

CHRISTMAS IN THE HILLS

The Christmas spirit shone bright at the seventh Christmas in the Hills celebration at Bella Vista Park Farm on Wednesday 12 December 2018.

With a packed program of family fun, including community carols, a petting zoo and amusement rides, visitors soaked up the festivities.

Santa dropped in for a visit and of course fireworks bought a sparkling end to the night at 9pm.

MAYOR’S CHRISTMAS APPEAL AND LIBRARY FINE AMNESTY

During the Mayor’s Christmas Appeal and Library Fine Amnesty, The Hills Shire Library Service waived late fees until 24 December in exchange for a donation of a non-perishable food item.

Over 600 overdue items were returned to the Library and 1,950 non perishable food items were donated to Anglicare’s Community Pantry project.

PAGE 75



SYDNEY METRO NORTHWEST PARKING MANAGEMENT STRATEGY

During December the NSW Government’s Sydney Metro undertook public consultation on the Parking Management Strategy for proposed parking changes around the Northwest Stations.

Following the period of public consultation, Sydney Metro will submit the recommended parking changes to Council’s local traffic committee for assessment.

If approved by Council, Sydney Metro will implement the parking changes prior to the commencement of Sydney Metro Northwest services in 2019.

PIONEER THEATRE

The Pioneer Theatre’s inaugural season began in October with the Blackout Theatre’s rendition of the 1950s movie classic, Singin’ In The Rain.

The Pioneer Theatre is a flat floor 350+ seat configurable performance space designed for theatrical works, acoustic and contemporary music, cabaret, large corporate functions, school events, conferences, and social usage including weddings, family gatherings, film screenings and parties.

It is an intimate and versatile ‘black box’ style theatre, with configurable seating, staging and layout options enabling it to provide a range of experiences to audiences. It is co-located with The Hills Shire Council library on the ground floor of the Castle Grand building on the corner of Castle and Pennant Streets, Castle Hill.

STORM CLEAN UP

On Saturday 15 December, The Hills was hit by sudden severe storms that caused extensive

damage and power outages. Castle Hill, Baulkham Hills, Kellyville and West Pennant Hills were hardest hit, followed by Rouse Hill, Dural, Annangrove, Box Hill, Maraylya and Wisemans Ferry.

The Hills SES received over 850 calls for assistance. Teams from The Hills Rural Fire Service, Fire and Rescue NSW, Council and contractors responded to the call and assisted with the clean-up, ensuring roads were open and public areas safe to use. It took some time to reach all Council owned properties, parks and along roadways, but all blocked roads were cleared quickly and all high-risk safety related debris removed from all roads and parks.

A number of key community facilities, including Waves Fitness and Aquatic Centre and others, were impacted. Many staff and volunteers from these venues worked hard to get them up and running as quickly as possible.

REDUCING PARKING FINES

The decision to lower parking fines from $112 to $80 was approved during an Ordinary Meeting of Council (11 December 2018).

Council’s parking enforcement program is aimed at achieving balance between safety, traffic flow and equitable use of parking spaces.

The new fee amount comes into effect on 1 March 2019 and will only apply to level two parking infringements, including: parking a vehicle for longer than the maximum period allows; disobeying a no parking sign; and parking continuously for longer than permitted.

Pioneer Theatre opening night - ‘Singin’ in the Rain’

PAGE 76



Building a Vibrant Community & Prosperous Economy

COMMUNITY THEME:

Our theme of Building a Vibrant Community and Prosperous Economy ensures a connected and inclusive community with access to a range of services and facilities that contribute to health and wellbeing.

Attract investment to our Shire - the vibrant key business centre in the region.

WHERE ARE WE NOW?

Hills Future is our long term Community Strategic Plan that directs our four year Delivery Program and annual budgets. Council is committed to delivering the outcomes of Hills Future.

Our strong financial position has continued over many years.

CHALLENGES FOR TOMORROW

• Continuing to develop media strategies that include all methods of communication - print, social media, online etc.

• Tapping into the skills and ideas of our volunteers for the benefit of our community.

• Facilitating community services to tackle the community changes and issues prevalent.

• Ensuring existing and potential Hills companies are fully informed about local business opportunities and the suite of business intelligence Council can offer to assist with their business growth and site location decisions.

• Encourage event promoters to hold major events and support community events for residents to enjoy.

GROSS REGIONAL PRODUCT ($M)

LIBRARY LOANS

9.17

1.44M 1.38M

9.9

1.33M

10.64

1.24M

10.94

JUNE16JUNE15 JUNE17 JUNE18QUICK FACTS

% PEOPLE WHO LIVE AND WORK IN THE SHIRE

LOCAL BUSINESSES

42.5

18,181 19,249

42.6 42.6

20,142

39.0

N/A*

* Figure not yet available

PAGE 77



COMMUNICATIONS & MARKETING

Quarter Two: Council focused on expanding the reach of social media to specific audiences, producing topical media releases and improving the customer experience on Council’s website - as well as promoting the new Pioneer Theatre and supporting the communication around summer activities at Bella Vista Farm.

Quarter One: The Communications, Economic Development and Marketing team produced promotional material, speeches, newsletters and articles communicating the decisions and activities of Council to residents, ratepayers and the business community. The team continues to update information and handle customer enquiries through Council’s website, engage with people via social media channels and manage Council’s printing and design requirements.

ECONOMIC DEVELOPMENT

Quarter Two: Small Business Month (see p8).

A number of skills building workshops and business visits were conducted to improve the knowledge and capacity of local business owners.

Consultations continued with the Sydney Hills Business Chamber, evaluating 2018 activities and setting goals for 2019.

CHILDREN’S SERVICES

Quarter One: The Children’s Services Team successfully transitioned from the Australian Government’s Child Care Management System onto the Child Care Subsidy system by 1 July 2018. This complex project was completed on time.

CHILD RESTRAINT FITTING DAY

Quarter Two: A child restraint fitting day was held at Council on Wednesday 21 November 2018. An RMS approved restraint fitter showed participants how to correctly install a child car restraint.

LIBRARY SERVICES

Quarter Two: The first author talk was held in the newly opened Pioneer Theatre in December. Kerry O’Brien entertained an audience of 137 people as he reflected on his experience interviewing some very powerful personalities.

Castle Hill Library opened its doors exclusively to HSC students on Sunday mornings from 7 October - 28 October 9.30am - 1pm. Making the library accessible during what can be a stressful time is one way Council has supported Year 12 students during their exams.

The Summer Reading Club annual program, held over eight weeks, aims to encourage school-aged children to discover great authors and illustrators, while celebrating this year’s theme of ‘Curious Creatures’. 1,033 children participated in the program an increase of 2.2% on the previous year.

Mayor’s Christmas appeal and library fine amnesty (see p8).

Quarter One: Throughout the July school holidays library activities ranged from computer coding to bush tucker and illustration workshops.

The Library Service participated for the first time in the Sydney Science Festival hosting a talk by geospatial scientist Mary-Ellen Feaney. This event was well attended.

September 2018 was Health Month across the Libraries which was held in partnership with Western Sydney Health District. Events included preschool storytimes, a session for parents on preparing healthy lunch boxes, diabetes awareness presented in Mandarin and a healthy and active workshop for the over 50s. All events were well supported. The Rouse Hill team promoted Library Services at a pop-up Library in the Town Square as part of Rouse Hill Town Centre’s health festival. The pop-up Library also featured at the Orange Blossom Festival Community Day at Bella Vista Farm.

COMMUNITY SERVICES

Quarter One: Volunteers were recruited and engaged at two events during Orange Blossom Festival - Silent Disco at Rouse Hill Town Centre and the Community Fun Day at Bella Vista Farm. 19 volunteers worked with Council’s Events team over the course of the Community Fun Day. Training courses included Induction for Orange Blossom Festival and First Aid.

COMMUNITY VENUES

Quarter Two: The new Pioneer Theatre was launched in October 2018 with a season of theatre and musical performances (see p9).

654 applications were received from 654 regular hirers for tennis and venues in 2019. This is a slight increase over the previous year.

Applications for cemetery services were upgraded during the Quarter and are now online for customer self service.

Quarter One: Council’s venue satisfaction was 83% with a venue utilisation of 18.4% this quarter. Commenced 2019 regular hirer bookings this quarter. (Continued over page)

Achievements to date

PAGE 78



Centenary of Armistice commemorated at Bella Vista Farm Park.

PAGE 79



To achieve our strategy of a vibrant community and prosperous economy - we focused on the following actions:

ACTION PROGRESS PERFORMANCE

Investigate potential sites for a future cemetery.

Consultant has been engaged to investigate potential cemetery sites within the Box Hill and Box Hill North precincts.

Develop and implement a new Library Strategy.

Call for quotations for preparation of a LibraryFutures Strategy issued.

How we progressed our four year actions

Complete ON TRACK

CIVIC EVENTS

Quarter Two: Centenary of Armistice commemorated at Bella Vista Farm Park (see p8).

Shakespeare in the Park

Quarter Two: The Sydney Hills Shakespeare in the Park is an annual event, staged in partnership with the Hills Shire Council. To celebrate 10 summers of outdoor theatre, Sport for Jove presented their most immersive and ambitious season of Shakespeare in the Park yet, throughout December 2018, at Bella Vista Farm: Shakespeare’s Rose Riot.

Orange Blossom Festival

Quarter One: 49th Orange Blossom Festival held with a wide range of community celebrations and major events across The Shire. A citizenship ceremony was held on National Citizenship Day, 17 September with 130 new citizens.

PAGE 80



Measuring our quality of life performanceQuality of Life indicators are reported annually. The column below shows a two year comparison with current year’s results reported in blue. Other results below are as per the community survey conducted in October 2018.

RESULT QUALITY OF LIFE INDICATOR HILLS SHIRE PLAN OUTCOME

STRATEGY

17/18 18/19

86.5

33,005

86.80

N/A#

• % of people who rate the library collection as good or very good.

• Number of participants in library events and programs.

1. Ensure a connected and inclusive community with access to a range of services and facilities that contribute to health and wellbeing.

NSW State Plan Priorities• Safer Communities.• Better Service.• Protecting the

vulnerable.• Increasing cultural

participation.

1.1 Provide quality Library resources, programs and facilities for leisure, cultural and education opportunities.

16.0

92.4

N/A#

92.8

• Number of identified neighbourhood safer places.

• Community satisfaction with emergency services.

1.2 Through strong partnerships provide and support safety activities in relation to bush fire management and other emergency services to foster a safe community.

62.8

75.6

80.6

76.6

N/A*

59.0

77.8

80.2

75.4

N/A*

• Community satisfaction with children and youth services and facilities.

• Community satisfaction with services and facilities for older people.

• Community satisfaction with support for volunteer organisations.

• Community satisfaction for Council provision of community events.

• Per capita voluntary participation.

1.3 Facilitate the provision of services across the community.

49.0

85.8

55.0

82.0

• % people who agree or strongly agree that they have easy access to entertainment/cultural facilities.

• Community satisfaction - heritage buildings - protection of heritage values and buildings.

1.4 Recognise and value our community’s local heritage and culture.

$10.94B

$21.14B

N/A#

N/A#

• Gross regional product.

• Total Output sales.

2. Attract investment to our Shire - the vibrant key business centre in the region.

NSW State Plan Priorities• Strong Budget and

Economy.• Making it easier to

start a business.• Encouraging

business investment.

2.1 Promote an awareness of the region’s business opportunities and provide information and support to attract new investment and jobs.

N/A#

84,456

39.0

N/A#

N/A#

N/A#

• Number of workplaces.

• Number of jobs.

• % population living and working in The Hills Shire.

2.2 Support existing businesses and business networks to increase business capacity and capabilities to grow jobs.

N/A# N/A# • Number of visitors to The Sydney Hills.

2.3 Supporting visitor economy in The Sydney Hills for planned growth.

* These figures are released every five years # figure not yet available

PAGE 81



Measuring our operational performance

KPI Method Target Actual Performance STATUS

BUILDINGS OPERATIONS

Customer requests completed on time (buildings infrastructure maintenance).

> is better 90 94

Maintenance contracts renewed on time. > is better 100 100 CHILDREN’S SERVICES

Occupancy ratio (CCC). > is better 88 94 CIVIC EVENTS

Customer satisfaction across stakeholders and event attendees.

> is better 85 99.80

COMMUNICATIONS & MARKETING

% Customer satisfied with Council website. > is better 75 88.5 COMMUNITY SERVICES

Customer satisfaction across community organisations. > is better 85 95.90 COMMUNITY VENUES

Increase in hours of use for community facilities. > is better 5 7.5 HILLS COMMUNITY CARE ADMINISTRATION

Hills Community Care customer satisfaction. > is better 90 98 LIBRARY SERVICES

% of people who rate the Library collection as good or very good.


Number of participants in library programs and activities. > is better 15,000 15,702 FIRE CONTROL

High priority hazards against reduction plans (Ex). > is better 37.50 20

Satisfaction level of volunteers (RFS) (Ex). > is better 85 90 Satisfaction rating of all training courses (RFS) (Ex). > is better 90 94 ECONOMIC DEVELOPMENT

Customer satisfaction across business community. > is better 85 95.5

ON TRACK ACTION REQUIRED

HIGH PRIORITY HAZARDS AGAINST REDUCTION PLANS (EX)

Planning for a number of hazard reductions was completed during September, however the early introduction of the bush fire danger period through October and beyond were still not conducive to carrying out any major works. Over 150 permits were processed through October and early November to allow residents to carry out pile burns on their properties, some being assisted by brigades. Brigades focused on enhancing awareness to the community with community engagement activities with schools and those arranged locally by brigades. In December brigades assisted the SES in providing assistance to the community within The Hills Shire and beyond after major storm events caused considerable damage throughout.

PAGE 82



Proactive LeadershipCOMMUNITY THEME:

Proactive Leadership seeks to value our customers and achieve prudent financial management and sound governance.

WHERE ARE WE NOW?




• Determine the utilisation of shop front space available at stage 3 QIC (Castle Towers) development.

• Continuing to inform and educate the community about the significant changes occurring in and around the Sydney Hills including the impacts of population growth and the construction of the Sydney Metro Northwest.

% COMMUNITY SATISFACTION WITH LONG TERM PLANNING

MILLION PAGE VIEWS OF COUNCIL’S WEBSITE

% OF STAFF RETAINED

THOUSAND RATE NOTICES

$TOTAL ASSETS IN DOLLARS

JUNE16JUNE15 JUNE17

2.6

64

$5.1B

90.44 87.72

3.6

$3.4B

56

87.05

92.2 92.2 95.2

3.9

58

$3.6B

JUNE18QUICK FACTS

95.2

87.15

61

6.0

$3.7B

PAGE 83



FINANCIAL MANAGEMENT & REPORTING

Quarter Two: Council’s finance systems underwent an audit to identify GST errors on transactions made over the past five years. The audit included extensive data analysis of Council’s finance system. Only $800 in errors was found from invoices totalling in excess of $300M. In other organisations, such an audit has revealed many thousands. This is an outstanding result.

INTERNAL AUDIT & RISK MANAGEMENT - AUDIT OPINION

Quarter One: The General and Special Purpose Financial Statements were audited by the Audit Office and presented to Council on 28 August 2018.

Last Financial Year, a qualified audit opinion was issued by the Audit Office relating to the valuation method applied for Land Under Roads and Land purchased for the Community. To resolve this matter, various valuation methods were discussed and submitted to the Audit Office, with a preferred valuation method agreed to by both parties. This resulted in an unqualified opinion being issued for 2017-2018. The Audit Office also allowed Council to show two results in the Financial Statements, one with the Accounting Standards applied and one without the standards applied.

INFORMATION TECHNOLOGY

Quarter Two: Council has begun a process of engagement with its teams to start thinking about ways of working in the future, including how automation, chat bots and other IT initiatives will impact the way Council services are delivered.

NEW DEPUTY MAYOR ELECTED

Quarter One: Councillor Alan Haselden was sworn in as Deputy Mayor of The Hills Shire at the 25 September Ordinary Meeting of Council.

NEW COUNCILLOR SWORN IN

Quarter One: Council welcomed its newest Councillor, Jacob Jackson, during an extraordinary meeting on Monday 6 August. This was following a by-election in West Ward.

NEW SUBURBS

Quarter One: Two new suburbs have been added to The Hills Shire’s LGA to support projected population growth in the North-West region.

Norwest and North Kellyville were revealed on Friday 29 June, as the newest suburbs to join 25 established suburbs in The Hills.

Boundaries of Kellyville, Baulkham Hills and Bella Vista were also realigned as part of the process.


Council’s Administration Building.

PAGE 84





STRATEGY

17/18 18/19

91.0 90.8 • Community satisfaction - people who agree there are opportunities to have a ‘real say’ on issues.

3. Sound governance that values and engages our customers and is based on transparency and accountability.

NSW State Plan Priorities• Better Government

digital services.

3.1 Facilitating strong two way relationships and partnerships with the community, involve them in local planning and decision making and actively advocate community issues to other levels of government.

89.2 89.8 • Community satisfaction - level of communication and access to information.

92.0 91.0 • Community satisfaction with Council’s overall performance.

73.7 N/A# • % customer requests actioned within agreed service standards.

3.2 Provide prompt, complete, friendly and helpful advice and information to the community and respond in a timely manner meeting service standards for all service requests.

91.8 91.0 • Community satisfaction with Council’s professional conduct.

3.3 Ensure Council is accountable to the community and meets legislative requirements and support Council’s elected representatives for their role in the community.

90.6 89.4 • Community satisfaction with Council’s decision making.

100.0 N/A# • Risk Management plans in place for all key and high priority risks.

97.0 N/A# • Council’s rating on the Governance Health Check.

6* N/A# • % Actions achieved in Hills Delivery Program.

4. Prudent management of financial resources, assets and people for long term sustainability.

NSW State Plan Priorities STRONG BUDGET

& ECONOMY• Protecting our credit

rating.• Delivering strong

budgets.

4.1 Council has a clear strategic direction that guides its decision making and creates a safe and skilled workforce that delivers high quality services and products.

100.0 N/A# • % standards achieved in Operations Plan.

95.2 93.6 • Community satisfaction with long term planning for The Hills Shire.

17.1 N/A# • Unrestricted current ratio. 4.2 Maintain a strong financial position that supports the delivery of services and strategies and ensures long term financial sustainability.

- - • Debt service ratio.

1.03 N/A# • Building and infrastructure renewal ratio.

* This is the first year of the four year plan which includes complex and long term actions which are not expected to be completed until the end of the plan. # figure not yet available.

PAGE 85



Measuring our operational performanceKPI Method Target Actual Performance

STATUS

EXECUTIVE SERVICES

Average time (hrs) to distribute minutes to group. < is better 48 24 Average number of business days taken to process formal GIPA applications.

< is better 11 6.5

INTERNAL AUDIT & RISK MANAGEMENT

Audits completed in annual audit program. > is better 45 45 Implemented annual Risk Management Plan. > is better 45 50 LEGAL SERVICES

Legal advice provided within 14 days of instructions. > is better 90 95 Local court prosecutions commenced within 14 days of instructions.

> is better 81 81

CUSTOMER SERVICE

Enquiries resolved at first point of contact (Ex). > is better ANNUAL

% of customers satisfied after interaction with customer service centre staff.

> is better 80 94.6

INFORMATION TECHNOLOGY

Completed IT incidents within two days (Ex). > is better 60 73.65 % Customer enquiries resolved at the helpdesk compared to total number of calls to the helpdesk (Ex).


Number of unscheduled corporate system outages. < is better 7 2.50 Organisation satisfaction with IT. > is better ANNUAL

FINANCIAL MANAGEMENT & REPORTING

Payments paid electronically. > is better 70 93.11 Return on Investment (ROI) margin > 0.2% above. > is better 95 100 % Variation to budget (Recurrent Expenditure). < is better 5 -3.09 % Variation to budget (Recurrent Income). < is better 5 1.35 Contract renewals on time. > is better ANNUAL

Payroll processes completed within agreed time frames. > is better 90 100 SPECIAL PROJECTS, PROPERTY & BUILDINGS

Implement adopted actions / milestones for operational land as per Council resolution.

> is betterANNUAL

Occupancy of rented property. > is better 90 93.8 HUMAN RESOURCES & WELLBEING

Average number of days lost to absences (Ex). < is better 7 4.14 Lost time injury frequency rate. < is better 11 8.38 Percentage of staff retained (Ex). > is better 85 92.45


PAGE 86



Shaping GrowthCOMMUNITY THEME:

Shaping Growth means delivering well planned and liveable neighbourhoods that meet growth targets and maintain amenity and ensure safe, convenient and accessible transport options and a variety of recreational activities that support an active lifestyle.

WHERE ARE WE NOW?

Council is preparing new strategic planning documents including a Local Strategic Planning Statement. This document updates Council’s Local Strategy and will set out the 20 year vision for land use in The Hills Shire and establish the planning priorities for the area and how they will be met. It will include a new Housing Strategy that sets a vision for housing delivery and determines Council’s 6-10 year and 20 year housing targets. Together the strategic work will inform any changes required to Local Environmental Plan 2012.





• Providing sufficient active open space over the next 2-3 years until new fields are constructed.

• Continuing to work with State and Federal Governments around infrastructure and transport needs to manage projected growth.

INFRASTRUCTURE PROJECTS

KILOMETERS OF NEW FOOTPATHS & CYCLEWAYS

KILOMETERS OF NEW ROAD CONSTRUCTED

JUNE16JUNE15 JUNE17

283

13.6

27.8 40.1

319

18.6

43.3

245

19.5

JUNE18QUICK FACTS

20.4

44.3

283

ASSETS INFRASTRUCTURE IN DOLLARS

$4.7B $4.3B $3.0B $3.2B

PAGE 87



PARK REJUVENATION

Quarter Two: Council rejuvenated the open space and waterway at Craigmore Drive Reserve in Kellyville and also renovated and enhanced the playground facilities at Lewis Jones Drive Reserve in Kellyville. The upgraded Christopher Reserve in Baulkham Hills officially reopened in December 2018. The extensive upgrades to local parks demonstrate Council’s ongoing commitment to providing fun, family-friendly spaces to be enjoyed by all.

Work has commenced on the Balcombe Heights Skate Park upgrade including additional shade and seating. The project is expected to be completed mid-late February, 2019.

LAND & SPATIAL INFORMATION

Quarter Two: During November Council exhibited a proposal for the creation of a new suburb and boundary realignments in the Rouse Hill and Box Hill region (see p8).

WAVES AQUATIC CENTRE

Quarter Two: Waves will close on 31 March, 2020 and Belgravia Leisure will continue to operate the facility until this date. Construction on the new facilities will commence after 31 March, 2020. Council has commenced a request for tender to progress to detailed design with the successful applicant to be determined in early 2019.

Quarter One: Council commenced investigations into a feasibility report and concept design for a redevelopment at Waves Pool, Baulkham Hills. The 51-year-old facility is being considered for a significant upgrade and Council has invested $500,000 into developing a detailed design for the much-loved community facility to meet existing and future demand. The design will include

investigations on short and long-term requirements of the pool and surrounding parkland, as well as consider the potential for other recreational and educational uses of the site. Council has finished preliminary consultation and is collating feedback. The outcome will further inform Council about the next best steps.

TRAFFIC CHANGES

Quarter One: With increased activity in and around Castle Hill CBD and the Showground Precinct, Council put a call out to residents to comment about a proposal to remove the four single lane raised threshold traffic devices that are located along Parsonage Road. These are the four traffic devices that allow only one car to pass at a time.

As part of the proposal, Council is also considering the reopening of Warwick Parade to through traffic, which will require adjustments to be made to the paved entry way between Warwick Parade and Verletta Avenue.

Council conducted a review of road safety and traffic conditions along these well-used thoroughfares and found cars were queuing in peak times and some motorists’ were putting themselves and others at risk when travelling through this busy section of road.

CASTLE HILL SHOWGROUND

Quarter One: Sought expressions of interest for a third party to conduct community consultation and prepare a detailed Master Plan for the upgrade of Castle Hill Showground. The study would aim to enhance the Showground, a popular destination to hold community and sporting events for the past 130-years. It will also look at how we can retain current community groups on site, while meeting the needs and aspirations of a growing population and a high speed train line.


Waves Aquatic Centre, Baulkham Hills.

PAGE 88




Revisit Master Plan and then the town planning controls re Baulkham Hills Town Centre.

Advice being sought from RMS on their current Road Network Plan and measures they propose to address existing demand and future growth, prior to progressing traffic analysis to inform the review of the Master Plan for the Town Centre.

Update Local Strategy. Funding received to facilitate strategic work and Local Environmental Plan review. The Local Strategic Planning Statement is continuing in accordance with the requirements of the Greater Sydney Region Plan and Central District Plan.

Update Transport Direction. Integrated Transport Strategy is progressing as part of Local Strategic Planning Statement.

Develop car parking policy for Council Centres (Castle Hill, Rouse Hill, Baulkham Hills).

Integrated Transport Strategy is progressing as part of Local Strategic Planning Statement.

Develop strategy to change former HCC site into development site re Baulkham Hills Town Centre.

Council considered a report on 12 December 2017 for a Planning Proposal and draft VPA for the redevelopment of the Bull and Bush Hotel site. Council resolved not to proceed to gateway determination at the time. The HCC was identified in that report as forming part of Council’s future need for open space. No further action at this time.

Prepare options for the redevelopment and seek management models for the management of the Aquatic Centre along with financial impact of each option.

Tenders are currently being evaluated for the appointment of an architect, project manager and quantity surveyor. Concept plans are to be prepared by the architect and consideration will be given to various management models when the detailed specification for the aquatic centre design is completed.

Undertake a review of the car parking requirements for the Terminus Street car parking.

A review has been completed however this is subject to further interpretation and legal advice.

Prepare a Masterplan for the future direction of the Hills Showground - a unique cultural, recreational and leisure precinct, addressing the needs of both current and future population.

Outcome of tenders for development of Showground Masterplan to be considered by Council in February 2019.

To achieve our strategy of shaping growth we focused on the following actions:


Complete ON TRACK

PAGE 89



Complete ON TRACK


Prepare a parking strategy in accordance with NRT Guidelines around Castle Hill CBD taking into consideration all the new developments in the future.

Parking Management Strategy prepared by Sydney Metro. Strategy is to be considered by Local Traffic committee at its February meeting before recommendation is made to Council. If strategy is approved, signage will be installed by Sydney Metro prior to the opening of Sydney Metro Northwest in second quarter of 2019.

Update Commuter Car Parking Strategy including park and ride facilities.

Analysis complete. Options prioritised. Parking demand to be reviewed when Metro services have been in operation from April 2019.

Undertake review of current utilisation of Community Halls.

External property consultants are currently reviewing all Community Halls through inspection and valuation of fees, with the aim of increasing utilisation and providing equity to all stakeholders serviced within our Community.

Develop Recreation Strategy and undertake community consultation.

Recreation Strategy largely completed. To beconsidered as part of the Local Strategic Planning Statement that is to be discussed further at the Councillor Strategic PlanningWorkshop in February 2019.

Review Master Plan and exhibit for Coolong Reserve with the inclusion of sporting ground lights.

Draft Masterplan including provision for sportsfield lighting has been prepared and will be publicly exhibited during first quarter of 2019.

Review bus links/traffic impact and strategic justification of the West Pennant Hills to Castle Hill bus priority route.

Analysis complete. Estimate under review for inclusion in a State Government Grant Program. Waiting further advice from Transport for NSW.

Analysis of traffic demand along Annangrove Road and finalise detailed concept plans for a road widening scheme.

Analysis Complete. Draft concept plans complete. Investigations to be extended to include Round Corner Bypass options.

Further traffic modelling without grade separation of Windsor Road under Old Northern Road / Seven Hills Road constructed.

Waiting for advice from Transport for NSW and the RMS on details for public transport options through Baulkham Hills Town Centre as shown in the District Plan.

PAGE 90





STRATEGY

17/18 18/19

82.6

83.0

64.2

85.0

84.4

93.0

84.6

83.2

59.8

83.0

85.0

88.0

• Community satisfaction - streetscape appearance.

• Community satisfaction - low density housing development.

• Community satisfaction - medium density housing development.

• Community satisfaction - range of shopping facilities.

• Community satisfaction - built environment - overall zoning and presentation of The Shire.

• % people who agree or strongly agree they have easy access to local shops.

• % people who agree or strongly agree they have easy access to major shopping centres.

• % people who agree or strongly agree their neighbourhood has a friendly atmosphere.

• % people who agree or strongly agree they have easy access to health and medical services.

• % people who agree or strongly agree they have easy access to schools.

5. Well planned and liveable neighbourhoods that meets growth targets and maintains amenity.

NSW State Plan Priorities• Building

Infrastructure.

5.1 The Shire’s natural and built environment is well managed through strategic land use and urban planning that reflects our values and aspirations.

89.0

91.0

87.0

90.0

86.0

91.0

90.0

82.0

17.5

44.3

60.0

192.0

9.0

93.0

77.0

N/A#

N/A#

59.0

N/A#

N/A#

N/A#

N/A#

• Population who walk, cycle or use public transport to get to work.

• Kilometres of dedicated walking and cycling trails constructed per year.

• % people who agree or strongly agree they have easy access to work.

• Road traffic major injuries per 100,000 population.

• Pedestrian injuries and fatalities, per 100,000 population.

• % constructed stormwater system rated satisfactory.

• % natural waterways rated satisfactory.

6. Safe, convenient and accessible transport options and a variety of recreational activities that support an active lifestyle.

6.1 Strategically plan for the North West Sector growth through the development and construction of transport infrastructure, integrated local roads, parks and other civil infrastructure.

# figure not yet available

PAGE 91





FORWARD PLANNING

Re-zoning applications to Council in 12 weeks. > is better ANNUAL

Section 10.7 applications processed within 5 working days. > is better 60 100 LAND & SPATIAL INFORMATION

Subdivision updates completed in 1.5 days. > is better 75 79.89 ASSET MANAGEMENT

Footpaths rated in a satisfactory condition. > is better ANNUAL

Road assets rated in a satisfactory condition. > is better ANNUAL

Percentage of infrastructure assets condition rated annually.

> is betterANNUAL

PARKS MANAGEMENT

Park assets rated in a satisfactory condition. > is better ANNUAL

Playgrounds rated in a satisfactory condition. > is better ANNUAL

Playing fields rated in a satisfactory condition. > is better ANNUAL

SPECIAL PROJECTS

Buildings rated in a satisfactory condition. > is better ANNUAL

STORMWATER & WATERWAYS MANAGEMENT

Council's natural waterway assets that are mapped with a condition assessment.

> is better 65 100

The constructed stormwater system where hydrologic level of service is determined.

> is better 35 61


PAGE 92



Delivering & Maintaining InfrastructureCOMMUNITY THEME:

Our theme of Delivering and Maintaining Infrastructure means that community infrastructure is attractive, safe and well maintained. Provide new infrastructure in a timely manner that meets the needs of our growing Shire.

WHERE ARE WE NOW?

Council is preparing new strategic planning documents including a Local Strategic Planning Statement. This document updates Council’s Local Strategy and will set out the 20 year vision for land use in The Hills Shire and establish the planning priorities for the area and how they will be met. It will include a new Housing Strategy that sets a vision for housing delivery and determines Council’s 6-10 year and 20 year housing targets. Together the strategic work will inform any changes required to Local Environmental Plan 2012.

% OF PEOPLE WHO FEEL SAFE IN PUBLIC PLACES DURING THE DAY

COMMUNITY SATISFACTION WITH FOOTPATHS & CYCLEWAYS

COMMUNITY SATISFACTION WITH RESIDENTIAL ROADS

JUNE16JUNE15 JUNE17

98.0

93.2

88.0 88.0

98.0

93.2

89.6

100.0

93.4

JUNE18QUICK FACTS

93.4

89.6

100.0

COMMUNITY SATISFACTION WITH LOW DENSITY HOUSING DEVELOPMENT

79.4 79.4 83.0 83.0





• Improving pedestrian and cycleway links to the new railway station precincts including new bridges across Elizabeth McArthur Creek and Memorial Avenue.

• Managing demand for commuter parking around the new railway stations and major bus stops.

• Managing demand for employee and resident parking around Castle Hill and Rouse Hill Town Centres.

• Delivering transport related infrastructure and new recreational facilities within the new residential land release areas in a timely manner.

• Balancing demands for on-street parking in local streets with concerns about safety.

• Completing construction of Samantha Riley Drive and Hezlett Road.

• Investigating improved bus links along local roads to speed up services.

PAGE 93



Quarter Two: Public consultation on the Parking Management Strategy for proposed parking changes around the Sydney Metro Northwest Stations (see p9).

Riverbank restoration works undertaken along River Road Wisemans Ferry (see p8).

Massive storm clean up effort in December 2018 (see p9).

Quarter One: Construction of traffic signals at Seven Hills Road and Arthur Street commenced.

Construction of new bus interchange at Castle Hill station underway.

HEZLETT ROAD UPGRADE

Quarter One: Tender let for design of Hezlett Road upgrade and the design is 30% completed. Work has commenced along Hezlett Road and Samantha Riley Drive to underground the power lines. A tender was also awarded for the detailed design of the Hezlett Road upgrade. In the interim, Council installed three pedestrian refuges and relocated two bus stops along Hezlett Road and some surrounding streets.

NEW PEDESTRIAN ROAD BRIDGE

Quarter One: New pedestrian bridge over Windsor Road at Broderick Boulevard complete and opened in September.



Determine the utilisation of shop front space available at stage 3 QIC (Castle Towers) development.

QIC are yet to provide Council with details of the proposed location of this space. Awaiting further information from QIC which is subject to the finalisation of Stage 3 development plans.

To achieve our strategy of delivering and maintaining infrastructure we focused on the following actions:


Complete ON TRACK

River Road, Wisemans Ferry

PAGE 94




STRATEGY

17/18 18/19

93.4

89.6

97.1

99.0

94.8

90.6

N/A#

N/A#

• Community satisfaction - people satisfied with condition of residential roads surfaces.

• Community satisfaction with footpaths/cycleways.

• Road assets rated in satisfactory condition.

• Footpaths rated in satisfactory condition.

7. Our community infrastructure is attractive, safe and well maintained.

NSW State Plan Priorities• Building

Infrastructure.

7.1 Provide and maintain sustainable infrastructure and assets that enhance the public domain, improve the amenity and achieve better outcomes for the community.

84.0

86.0

82.0

84.6

61.6

77.0

100.0

89.2

88.0

280.5

86.8

88.4

86.8

87.8

79.8

79.0

98.0

89.6

N/A#

N/A#

• Community satisfaction with public toilets.

• Community satisfaction with quality of parks and gardens.

• Community satisfaction with playgrounds and play equipment.

• Community satisfaction with ovals and sporting facilities.

• Community satisfaction with community centres and halls.

• % of people who agree or strongly agree they have easy access to sporting facilities.

• % people who feel safe in public places during the day.

• Community satisfaction - lighting of public areas.

• Buildings rated in satisfactory condition.

• Number of crimes reported per 100,000 people - malicious damage to property.

7.2 Manage and maintain a diverse range of safe, accessible and sustainable open spaces and provide recreation, sporting and leisure activities and facilities.

75.37

84.60

N/A#

N/A#

• Capital works completed on time. (no. of jobs).

• Capital works program projects completed ($ terms).

8. Infrastructure meets the needs of our growing Shire.

8.1 Provide new and refurbished infrastructure in a timely manner that meets the needs of our growing Shire.


# figure not yet available

PAGE 95





CIVIL WORKS

Average time taken to clean pits/pipes. < is better 21 11.60 Average time taken to repair potholes. < is better 6* 5.62

% Customer requests completed on time (Civil Maintenance).


MAJOR PLANT

Hours of major plant utilised. > is better 35,814 34,942

VEGETATION WORKS - WAGES

% Customer requests completed on time (Parks and Bushland Maintenance).


PROJECT DELIVERY PM

Capital works completed on time (number of jobs). > is better 35 41.28 Capital works program projects completed (dollar terms). > is better 45 46.12


*AVERAGE TIME TAKEN TO REPAIR POTHOLES

The target has been changed from three days to six days due to the activities of repairing potholes and patching now being combined. Patching is more complex than filling a pothole, hence the increase in target required.

HOURS OF MAJOR PLANT UTILISED

Result is lower than target due to staff taking customary leave over Christmas. It is anticipated that this target will be achieved in quarter three.

PAGE 96



Valuing Our Surroundings

COMMUNITY THEME:

Our theme of Valuing our Surroundings ensures our natural surroundings are valued, maintained and enhanced and impacts are managed responsibly through education and regulatory action.

Services, information and education are provided to facilitate resource recovery, minimise waste and assist people to live sustainably.

WHERE ARE WE NOW?




• Responding to NSW Government policy to reduce landfill.

• Reducing Council and community energy and water consumption.

• Protecting our endangered species and vegetation communities.

• Increasing participation and prioritisation of environmental protection.


NUMBER OF REGISTERED COMMUNITY ENVIRONMENT CENTRE VOLUNTEERS

GREENHOUSE GAS EMISSIONSSAVED FROM RECYCLING & GARDEN ORGANICS SERVICE

AMOUNT OF RECYCLABLE MATERIAL COLLECTED (TONNES)

WASTE GENERATED PER HOUSEHOLD PER WEEK (KG)

JUNE16JUNE15 JUNE17

25

16,650

11.15

14,247 14,348

29

12.26

16,531

15,634

35

15,982

11.40

JUNE18QUICK FACTS

NUMBER OF THREATENED ENTITIES KNOWN IN THE SHIRE

77 79 81

CO2

13,758

11.68

12,432

39

90

DEVELOPMENT APPLICATIONS

1,645 1,770 1,774

NEW RESIDENTIAL LOTS CREATED

1,956 2,107 2,715

2,138

3,001

PAGE 97



COMPLIANCE

Quarter Two: The decision to lower parking fines from $112 to $80 was approved during an Ordinary Meeting of Council (11 December 2018) (see p9).

SUBDIVISION & DEVELOPMENT CERTIFICATION

Quarter Two: 46 subdivision DA’s were determined, approving the creation of 666 residential lots. A further 2,538 residential lots are currently under DA assessment. The lagging KPI regarding Subdivision DA processing time largely relates to delays associated with Integrated DA’s (which require separate approval from external agencies before a DA can be approved). When these DA’s are excluded, the measure meets target (66.67%).

During this quarter, 457 residential lots were completed (i.e. Subdivision Certificate issued) enabling those lots to be registered and 532 building inspections were conducted.

Quarter One: 39 subdivision DA’s were determined, approving the creation of 350 residential lots. A further 2,500 residential lots are currently under DA assessment.

650 residential lots were completed (i.e. Subdivision Certificate issued) enabling those lots to be registered. This is an increase of 44% compared to the same period last year which indicates a transition from DA approval to completion. This also reflects the large volume of subdivision work currently under construction.

655 building inspections were conducted. This is an increase of 11% compared to the same period last year.

DEVELOPMENT ASSESSMENT

Quarter Two: 422 Development Applications were determined with a cost of works estimated in excess of $226M. A total of 471 Development Applications were lodged with Council for assessment with a cost of works estimated in excess of $1B.

Quarter One: 545 Development Applications were determined with a cost of works estimated in excess of $216M. A total of 553 Development Applications were lodged with Council for assessment with a cost of works estimated in excess of $526M.

NATIONAL TREE DAY

Quarter One: National Tree Day was held on Sunday 29 July with residents volunteering to plant native trees, shrubs and grasses at Russell Reserve, in Rouse Hill.

SELF GUIDED TRAIL MAPS

Quarter Two: Council released 12 self guided bushwalks maps, which can be accessed online. Each of the bushwalk fact sheets contain detailed information about starting points, distances, difficulty levels, step-by-step directions, time to complete and points of interest along the way.

CHEMICAL CLEANOUT EVENT

Quarter Two: The NSW Environment Protection Authority (EPA) Chemical CleanOut event returned to The Hills in November 2018 with 1,600 residents taking more than 68,400kgs of their unwanted and hazardous waste to Castle Hill Showground across a two-day period.

Chemicals include motor oils, pool chemicals, paints and pesticides, as well as fluorescent tubes, batteries and gas bottles.

GARAGE SALE TRAIL

Quarter Two: The Hills Shire Council was once again involved in the Garage Sale Trail, which encourages people to rethink the idea of waste through reducing, reusing and recycling. The sale was held 20-21 October with 37 garage sales and two group sales held across the region.

The nation-wide initiative, now in its eighth year, promotes community connectedness and provides a novel way for residents to declutter, reduce waste, make money and fundraise for a charity or organisation of their choice.

ANNUAL RESOURCE RECOVERY CALENDAR

Quarter Two: Council produces the annual Resource Recovery Calendar to help residents keep track of recycling weeks and waste collection days. The calendar includes information specifically for each residential area (Area One or Area Two). The 2019 Calendar was delivered to households across the Shire during December.


PAGE 98





STRATEGY

17/18 18/19

172.0

100.0

99.9

N/A#

N/A#

100.0

• Number of health standard violations in food outlets.

• Proportion of registered premises (hairdressers, food shops etc) inspected annually.

• Customer requests for animal control and parking responded to within service standards.

9. Our natural surroundings are valued, maintained and enhanced and impacts are managed responsibly through education and regulatory action.

NSW State Plan Priorities• Keeping our

environment clean

9.1 Effective regulatory strategies, local laws, and compliance programs, manage public health and the impact of new and existing development on the community.

12,432

26,916

329,764

3.6

818.0

90.0

70.0

22,779,338

74.5

60.2

97.9

N/A#

N/A#

N/A#

N/A#

N/A#

N/A#

N/A#

N/A#

N/A#

N/A#

N/A#

• Emissions from Council (CO2-e tonnes).

• Total energy consumption by Council (kWh/MJ).

• Total water consumption by Council (kL).

• Percentage of days that air pollution index is in the poor - hazardous range (%).

• Number of noise complaints received by Council.

• Number of threatened entities known in the Shire.

• Number of water pollution complaints received and actioned by Council.

• Total potable water consumption for the entire Shire (kL).

• Development applications determined within 40 days (less STC days).

• Subdivision development applications processed within 60 days (less STC days).

• Subdivision certificates processed within 14 days (less STC days).

9.2 Demonstrate leadership in sustainable environmental performance and manage environmental risks and impacts responsibly and provide education and regulatory actions.

9.3 Manage new and existing development with a robust framework of policies, plans and processes that is in accordance with community needs and expectations.

11.7

4.7

6.8

85.0

N/A#

N/A#

N/A#

N/A#

• Average amount of waste generated per household per week (kg).

• Average amount of recyclables generated per household per week (kg).

• Average amount of garden organics generated per household per week (kg).

• Community satisfaction - domestic garbage collection.

10. Services, information and education are provided to facilitate resource recovery, minimise waste and assist people to live sustainably.

10.1Provide services, infrastructure, information and education that facilitate resource recovery and encourage commercial and residential waste minimisation.

# figure not yet available.

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DEVELOPMENT ASSESSMENT

% of development applications determined within 40 days (less STC days).


Gross number of days taken to determine a development application (median).

< is better 70 58

SUBDIVISION & DEVELOPMENT CERTIFICATION

% of subdivision development applications processed within 60 days (less STC days).


% of subdivision certificates processed within 14 days (less STC days).


SUSTAINABILITY

Tree applications processed in 10 days. > is better 90 99.35 COMPLIANCE

Customer requests - investigation of animal nuisances within five days.

> is better 80 100

Customer requests - investigation of abandoned vehicles within three days.


DEVELOPMENT MONITORING

Gross days to determine building certificate applications. < is better 40 16.59 Percentage of compliance certificate applications actioned within 10 business days.

> is better 95 100

Average days for the completion of a part file assessment.

< is better 10 4.24

ENVIRONMENT & PUBLIC HEALTH

Registered food premises inspected in 12 months (Env Health Services).


RESOURCE RECOVERY

% Customer satisfaction with the domestic waste service. > is better ANNUAL


% OF SUBDIVISION DEVELOPMENT APPLICATIONS PROCESSED WITHIN 60 DAYS (LESS STC DAYS)

42% of subdivision DA’s determined in the period were classified as ‘Integrated Development’ requiring referral to an external agency for their approval. Legislation states that a DA for ‘Integrated Development’ cannot be approved unless the agency provides their general terms of approval and staff have little control over influencing agency response times. The KPI was significantly impacted by lengthy delays, in particular the Rural Fire Service (RFS). The KPI is met when ‘Integrated Development’ DA’s are excluded from the calculation. This measure will be closely monitored for progress and a revised KPI to reflect the high volume of ‘Integrated Development’ DA’s is likely to be proposed in Q3.

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George Suttor Park in Baulkham Hills is part of the Heritage Trail - self guided walk

PAGE 101




Develop and implement electronically integrated customer interface that will enable home owners to enquire as to what all of Council's standards are for a particular house on their property (referred to as My DCP).

Following changes to the Environmental Planning & Assessment Act 1979, the Government is establishing a standard online format for Development Control Plan for all councils, to be implemented by June 2020. Development of customer interface will need to align with the timing and reflect the content of the new DCP.

Update current DCP to include Public Domain and Character Controls.

Controls included in Showground Station Precinct DCP which was adopted by Council on 28 August 2018. Draft controls have been exhibited for Castle Hill North Precinct and suitable controls will be prepared for other precincts as planning progresses.

To achieve our strategy of valuing our surroundings we focused on the following actions:


Complete ON TRACK

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THE HILLS SHIRE COUNCIL

Email: [email protected]: (02) 9843 0555The Hills Shire Council

PO Box 7064 Norwest NSW 2153

www.thehills.nsw.gov.au

PAGE 103


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ITEM-4 TENDER T18/35 - HILLS COMMUNITY CARE PROVISION OF IN-HOME RESPITE SERVICES

DOC INFO

THEME: Building a Vibrant Community & Prosperous Economy

OUTCOME: 5 A connected and supported community with access to a range of services and facilities that contribute to health and wellbeing.

STRATEGY: 5.1 Facilitate the provision of services across the community.


COUNCIL MEETING

GROUP: CUSTOMER, COMMUNITY SERVICES & TECHNOLOGY

AUTHOR:

MANAGER CHILDREN’S SERVICES & HILLS COMMUNITY CARE

ROSS ADLER


GROUP MANAGER – CUSTOMER COMMUNITY SERVICES & TECHNOLOGY

JOHN DEAN

REPORT

The purpose of this report is to recommend that Council appoint two additional providers to establish a panel to support the Hills Community Care (HCC) In-Home Respite Care program. Council at its meeting on 24 July 2018 resolved to accept the tender from Life Without Barriers for a period up to 30 June 2020, consistent with grant funding available under the current funding contract from the Commonwealth Home Support Program (CHSP). Life Without Barriers have recently informed Council in a letter dated 20 December 2018 they have not been able to establish sufficient resources to service the total of 50 clients (7,000 hours p.a.) who currently need in home respite services from Hills Community Care. At the time of advertising, the tender specification for the contract permitted Council to appoint a panel if required, to meet demand. This option was not exercised originally as Life Without Barriers had satisfied the assessment panel they could meet the full tender. While they are now unable to fully meet the requirements of the contract, Life Without Barriers have advised that they are committed to continuing to provide services to their current 12 clients. While Council is able to terminate their services for not being able meet contractual requirements, it is considered that the best option for the clients involved is to allow Life Without Barriers to maintain the relationships of trust and care with their existing aged care clients, and increase the panel by two additional providers to enable the outcomes of the Commonwealth Home Support Program to be achieved.


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Over the past few months, the shortfall in service provision has been managed by two service providers (proposed panel members) on a short-term basis, and this report seeks to formalise that arrangement for the remainder of the contractual term. The outcome from the evaluation by the panel of the original tender T18 /35 was that three tenders were compliant as follows:

1) Life Without Barriers – Compliant

2) Wendy’s Home Services – Compliant

3) Just Better Care Hills – Compliant Wendy’s Home Care and Just Better Care Hills were providing services to Hills Community Care under contracts before this tender T18 /35.

CONCLUSION

The expansion of the panel for the provision of in-home respite care to three providers will enable Council to meet our contractual requirements under the Commonwealth Home Support Program. IMPACTS Financial The funding of this contract is provided by the Commonwealth Home Support Program (CHSP) and is included in the annual operating budget for Hills Community Care under account code: 382 2000 1450. The Hills Future - Community Strategic Plan The recommendation is consistent with facilitating services across the Shire and supports the health and well-being of frail aged people who live in the community.

RECOMMENDATIONS

1. Council appoint Wendy’s Home Services and Just Better Care Hills to establish an in-home respite care service provider panel as per the ‘Price Schedule’ in Attachment 1 (ECM No. 17622752) distributed under separate cover and for a period up to 30 June 2020.

2. In the event that the Commonwealth Home Support Program withdraws funding before

30 June 2020, the contracts issued to the panel - Life Without Barriers, Wendy’s Home Services, and Just Better Care Hills - will be cancelled at Council’s discretion.

ATTACHMENT

1. Covering memo and T18/35 Price Schedule (forwarded to Councillors under separate cover)


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ITEM-5 TENDER T19/20 - AQUATIC CENTRE REDEVELOPMENT – ARCHITECTURAL SERVICES – BAULKHAM HILLS MEMORIAL SWIMMING POOL, BAULKHAM HILLS

DOC INFO

THEME: Delivering & Maintaining Infrastructure

OUTCOME: 7 Our Community infrastructure is attractive, safe and well maintained.

STRATEGY: 7.1 Provide and maintain sustainable infrastructure and assets that enhance the public domain, improve the amenity and achieve better outcomes for the community.


COUNCIL MEETING

GROUP: SHIRE STRATEGY, TRANSFORMATION AND SOLUTIONS

AUTHOR:

MANAGER – SPECIAL PROJECTS, PROPERTY & BUILDINGS

STEPHEN CULLEN


GROUP MANAGER – SHIRE STRATEGY, TRANSFORMATION & SOLUTIONS

DAVID REYNOLDS

EXECUTIVE SUMMARY

This report outlines Tenders received for “Architectural Services” for the Redevelopment of the Baulkham Hills Memorial Swimming Pool, Baulkham Hills. After evaluation of the submissions, it is recommended that NBRS Partners Pty Ltd be engaged for these works.

REPORT

This report outlines tenders received for the appointment of an Architect to provide architectural services for the redevelopment of the Baulkham Hills Memorial Swimming Pool “Waves” 4z-44z Mileham Avenue Baulkham Hills. The tender is seeking to procure the services of an Architect that will be responsible for all design coordination. Architectural Services will be responsible for all design coordination. The Consultant is expected to perform all professional duties reasonably expected of a project of this nature. This includes the following services:

Interior Architect Landscape Architect & Irrigation Universal Access Building Compliance Land Surveyor Acoustic Engineer


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The Architectural will also be responsible to source, procure, engage, and manage directly the following list of services:

Electrical Lighting Mechanical Heating Ventilation Air Conditioning (HVAC) Hydraulic & Plumbing Vertical Transport Civil & Structural Engineering Pool & Aquatic Engineering, including plant room design & water hygiene systems Building Management System (BMS) Audio Visual & Signage Information Technology (IT) Fire Systems & Engineering Energy Efficiency Environment & Sustainability.

An invitation to Tender for “Architectural Services” was advertised on the 4 December 2018 in the Sydney Morning Herald, Local papers and Tenderlink with a closing date of Tuesday 15 January 2019 at 2:00 pm. Due to a number of enquiries during the tender period, the tender closing date was extended to Tuesday 22 January 2019 at 2:00 pm. All Tenderers were given the option to attend site inspections as part of the tender process. At the close of tender, thirteen (13) tender submissions were received electronically on the Tenderlink website from the following companies (in alphabetical order):

1. Archisoul Architects Pty Ltd

2. Brewster Hjorth Architects

3. Conrad Gargett

4. Co-op Studio Pty Ltd

5. Design Studio Group Pty Ltd

6. Facility Design Group

7. Michael Davies Architecture

8. MSK Architects

9. NBRS Partners Pty Ltd

10. Peter Hunt Architect

11. Roberts Day Pty Ltd

12. SJB Architects

13. Thomson Adsett


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There were no late tenders submitted. In ensuring that the most objective outcome would be obtained, Tenders were evaluated based on the selection criteria listed below, details of which were also outlined in the Tender specification. The following percentage weightings were assigned across the set selection criteria to evaluate each submission. Capability, including Company profile, including Actual certified EOFY Profit/Loss statement, including demonstration of available resources, including description of key team member roles, including highlighting any reliance or partnership with sub-contractors

20%

Experience, including company experience with same or similar projects, including previous experience delivering to NSW and/or Local Government, including clarifying the role / scope your organisation played in these projects, including total cost of project, and total cost of your role / scope.

20%

Methodology, including project planning and time management skills, including proposed project program with start & finish dates, outlining key milestones and any hold points.

10%

Price 50%

The Evaluation Panel met to discuss the submissions to determine if there were Non-Conforming submissions. The Panel agreed that there were 4 non-conforming submissions. They were assessed as non-conforming as the reserved the right to amend their Lump Sum Fee based on actual construction costs. These tenders were not evaluated. The scores were calculated using the weightings identified in the Evaluation Plan. The weighted scores for all stages were then totalled and the submissions were ranked in order of highest total weighted score.

The tenderer who received the highest ranking is recommended to carry out the work being NBRS Partners Pty Ltd. On the basis of commercial confidentiality, further details of the tendered prices, scores for the relevant criteria and the ranking for the various tenders have been forwarded to the Councillors under separate cover.

CONCLUSION

As a result of a thorough evaluation process to achieve the best outcome for Council, the Evaluation Panel recommend accepting the conforming tender from NBRS Partners Pty Ltd to provide the Architectural services for the redevelopment of the Waves Aquatic Complex.

IMPACTS

Financial An amount of $384,020 has been budgeted in the 2018/19 Works Program (Project 210086) for the redevelopment of the Waves Aquatic Centre. To date $51,494 has been expended or committed leaving a balance of $332,526. The available budget is required for additional site investigations to be performed by Council that includes Consolidation survey works, HAZMAT & Phase 2 Environmental Site Investigations, Hydrology studies, Historical and


PAGE 109

Heritage studies and other works as required. An increase in the budget allocation for this project is required for the appointment of the Architect of $1,453,950 GST Exclusive and a 20% Contingency of $290,790 GST Exclusive which represents a total of $1,744,740 GST Exclusive. Strategic Plan - Hills Future This proposal complies with the Hills Future vision of managing our assets effectively to achieve higher levels of service for residents.

RECOMMENDATION

1. Pursuant to Section 55 of the Local Government Act 1993, Council award the contract for Architectural Services to NBRS Partners Pty Ltd for the Tendered lump sum price of $1,453,950 GST Exclusive and a Contingency of $290,790 GST Exclusive.

2. The required funds be authorised for transfer from Internal reserves.

ATTACHMENTS

1. Confidential Attachment provided under separate cover.


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ITEM-6 TENDER T19/21 - AQUATIC CENTRE REDEVELOPMENT – PROJECT MANAGEMENT – BAULKHAM HILLS MEMORIAL SWIMMING POOL, BAULKHAM HILLS

DOC INFO





COUNCIL MEETING


AUTHOR:


STEPHEN CULLEN



DAVID REYNOLDS

EXECUTIVE SUMMARY

This report outlines Tenders received for “Project Management” for the Redevelopment of the Baulkham Hills Memorial Swimming Pool, Baulkham Hills. After evaluation of the submissions, it is recommended that Turner & Townsend Thinc Pty Ltd be engaged for these works.

REPORT

This report outlines tenders received for the appointment of a Project Manager to provide project management services for the redevelopment of the Baulkham Hills Memorial Swimming Pool “Waves” 4z-44z Mileham Avenue Baulkham Hills. The following are the responsibility of the Project Manager and equally apply to any sub-consultants forming part of the Principal Consultant’s team (responsibility for sub-consultant compliance rests with the Principal Consultant): Project Management Services to be delivered under this commission include:

Manage and coordinate the Project works to support the delivery of the Project outcomes in accordance with the Function and Technical Brief and the reasonable expectations of the Principal. As part of this process, assist in developing and maintaining the Functional Technical Brief in conjunction with the Principal, Stakeholders and Professional Team;


PAGE 111

Develop, maintain and regularly report on the Project Programme in conjunction with a milestone schedule;

Monitor performance of consultants and compliance with their specific scope of services and administer the consultant agreements including receiving and processing progress claims;

Arrange, chair and minute required meetings at regular intervals to review progress and identify information requirements;

Communicate any third-party issues that may arise as a result of the Project and, if necessary, make recommendations to the Principal as to the effective resolution of such issues;

Facilitate project planning and risk, opportunity and value management including through workshops as necessary;

Maintain the risk management plan and regular review of status of risks, including opportunities;

Prepare a monthly Project Management Report covering relevant project aspects relative to the project stage including but not limited to Programme, Financial (cost/budget/funding), Stakeholders, Procurement, Risk, Opportunities, Design, Statutory Approvals, WHS and Change Management;

Coordinate preparation of Design Reports(s) by design consultants to be submitted to the Principal at key milestones alongside updated cost plans, programme, risks and opportunities and quality consideration; and

In the role of Superintendent act honestly, fairly, within the timeframe prescribed under the Contract or where not prescribed, within a reasonable timeframe and arrive at a reasonable measure of or value of work, quantities or time.

An invitation to Tender for “Project Management Services” was advertised on the 4 December 2018 in the Sydney Morning Herald, Local papers and Tenderlink with a closing date of Tuesday 15 January 2019 at 2:00 pm. Due to a number of enquiries during the tender period, the tender closing date was extended to Tuesday 22 January 2019 at 2:00 pm. All Tenderers were given the option to attend site inspections as part of the tender process. At the close of tender, eleven (11) tender submissions were received electronically on the Tenderlink website from the following companies (in alphabetical order):

1. Altus Group Consulting Pty Ltd

2. Cadence Australia Pty Ltd

3. Cardno NSW ACT Pty Ltd

4. Cerno Management Pty Ltd

5. Donald Cant Watt Corke Pty Ltd

6. MHN Design Union Pty Limited

7. Michael Davies Architecture

8. NS Projects Pty Ltd

9. RPS Consulting Pty Ltd

10. Compass Project Management

11. Turner & Townsend Thinc Pty Ltd

There were no late tenders submitted.


PAGE 112

In ensuring that the most objective outcome would be obtained, Tenders were evaluated based on the selection criteria listed below, details of which were also outlined in the Tender specification. The following percentage weightings were assigned across the set selection criteria to evaluate each submission. Capability, including Company profile, including Actual certified EOFY Profit/Loss statement, including demonstration of available resources, including description of key team member roles, including highlighting any reliance or partnership with sub-contractors

20%


20%


10%

Price 50%

The Evaluation Panel met to discuss the submissions to determine if there were Non-Conforming submissions. The Panel agreed that there was 1 non-conforming submission. It was assessed as non-conforming as the offer was conditional on them being awarded the Architectural Services contract. The scores were calculated using the weightings identified in the Evaluation Plan. The weighted scores for all stages were then totalled and the submissions were ranked in order of highest total weighted score.

The tenderer who received the highest ranking is recommended to carry out the work being Turner & Townsend Thinc Pty Ltd. On the basis of commercial confidentiality, further details of the tendered prices, scores for the relevant criteria and the ranking for the various tenders have been forwarded to the Councillors under separate cover.

CONCLUSION

As a result of a thorough evaluation process to achieve the best outcome for Council, the evaluation panel recommend accepting the conforming tender from Turner & Townsend Thinc Pty Ltd to provide the Project Management services for the redevelopment of the Waves Aquatic Complex.

IMPACTS

Financial An amount of $384,020 has been budgeted in the 2018/19 Works Program (Project 210086) for the redevelopment of the Waves Aquatic Centre. To date $51,494 has been expended or committed leaving a balance of $332,526. The available budget is required for additional site investigations to be performed by Council that includes Consolidation survey works, HAZMAT & Phase 2 Environmental Site Investigations, Hydrology studies, Historical and Heritage studies and other works as required. An increase in the budget allocation for this project is required for the appointment of the Project Manager of $347,710 GST Exclusive


PAGE 113

and a 20% Contingency of $69,542 GST Exclusive which represents a total of $417,252 GST Exclusive. Strategic Plan - Hills Future This proposal complies with the Hills Future vision of managing our assets effectively to achieve higher levels of service for residents.

RECOMMENDATION

1. Pursuant to Section 55 of the Local Government Act 1993, Council award the contract for Project Management services to Turner & Townsend Thinc Pty Ltd for the Tendered lump sum price of $347,710 excluding GST and a Contingency of $69,542 GST Exclusive.


ATTACHMENTS



PAGE 114

ITEM-7 TENDER T19/22 - AQUATIC CENTRE REDEVELOPMENT – QUANTITY SURVEYOR – BAULKHAM HILLS MEMORIAL SWIMMING POOL, BAULKHAM HILLS

DOC INFO





COUNCIL MEETING


AUTHOR:


STEPHEN CULLEN



DAVID REYNOLDS

EXECUTIVE SUMMARY

This report outlines Tenders received for “Quantity Surveyor” for the Redevelopment of the Baulkham Hills Memorial Swimming Pool, Baulkham Hills. After evaluation of the submissions, it is recommended that Donald Cant Watts Corke Pty Ltd be engaged for these works.

REPORT

This report outlines tenders received for the appointment of a Quantity Surveyor to provide professional services for the redevelopment of the Baulkham Hills Memorial Swimming Pool “Waves” 4z-44z Mileham Avenue Baulkham Hills. The Consultant is expected to perform all duties reasonably expected of a competent party acting in its respective discipline for a Project of this nature. Generally, the Quantity Surveyor is responsible for the following services:

Actively manage and advise on Total Project Cost throughout each stage of the Project. Including the preparation and update to cost plans at each phase the Project.

Actively prepare and consult with the project team to participate in value management exercises and workshops.

Attend meetings as required throughout all stages of the Project.


PAGE 115

Actively contribute and provide cost advice at consultant team meetings.

Work closely with the Architect and other consultants to allow appropriate costs for specialist items, such as aquatic plant & equipment.

Assist the Project Manager in managing the project contingency.

Actively advise the Principal, Project Manager and Architect on cost risks throughout design and construction.

Preparation of cost-related tender schedules and assisting in assessing tender submissions for construction.

Cost management and advice through construction.

Final reporting at project close confirming the Total Project Cost at completion.

An invitation to Tender for “Quantity Surveyor” was advertised on the 4 December 2018 in the Sydney Morning Herald, Local papers and Tenderlink with a closing date of Tuesday 15 January 2019 at 2:00 pm. Due to a number of enquiries during the tender period, the tender closing date was extended to Tuesday 22 January 2019 at 2:00 pm. All Tenderers were given the option to attend site inspections as part of the tender process. At the close of tender, ten (10) tender submissions were received electronically on time as listed below:

1. Altus Group Consulting Pty Ltd

2. Arcadis

3. Donald Cant Watts Corke Pty Ltd

4. Muller Partnership

5. Northcroft Australia Pty Ltd

6. Rider Levett Bucknall NSW Pty Ltd

7. SJA Construction Services Pty Ltd

8. Turner & Townsend Thinc Pty Ltd

9. WT Partnership

10. Xmirus Pty Ltd In ensuring that the most objective outcome would be obtained, Tenders were evaluated based on the selection criteria listed below, details of which were also outlined in the Tender specification. The following percentage weightings were assigned across the set selection criteria to evaluate each submission.


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Capability, including Company profile, including Actual certified EOFY Profit/Loss statement, including demonstration of available resources, including description of key team member roles, including highlighting any reliance or partnership with sub-contractors

20%


20%


10%

Price 50%

The Evaluation Panel met to discuss the submissions to determine if there were Non-Conforming submissions. The Panel agreed that there was 1 non-conforming submission. It was assessed as non-conforming as the offer was based on the Construction Phase of 20 months and did not include the 12 months Defects Liability period. The scores were calculated using the weightings identified in the Evaluation Plan. The weighted scores for all stages were then totalled and the submissions were ranked in order of highest total weighted score.

The tenderer who provided a detailed submission and ranked 2nd is recommended to carry out the work being Donald Cant Watts Corke Pty Ltd. On the basis of commercial confidentiality, further details of the tendered prices, scores for the relevant criteria and the ranking for the various tenders have been forwarded to the Councillors under separate cover.

CONCLUSION

As a result of a thorough evaluation process to achieve the best outcome for Council, the evaluation panel recommend accepting the conforming tender from Donald Cant Watts Corke Pty Ltd to provide the Quantity Surveyor services for the redevelopment of the Waves Aquatic Complex.

IMPACTS

Financial An amount of $384,020 has been budgeted in the 2018/19 Works Program (Project 210086) for the redevelopment of the Waves Aquatic Centre. To date $51,494 has been expended or committed leaving a balance of $332,526. The available budget is required for additional site investigations to be performed by Council that includes Consolidation survey works, HAZMAT & Phase 2 Environmental Site Investigations, Hydrology studies, Historical and Heritage studies and other works as required. An increase in the budget allocation for this project is required for the appointment of the Quantity Surveyor of $144,000 GST Exclusive and a 20% Contingency of $28,800 GST Exclusive which represents a total of $172,800 GST Exclusive. Strategic Plan - Hills Future This proposal complies with the Hills Future vision of managing our assets effectively to achieve higher levels of service for residents.


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RECOMMENDATION

1. Pursuant to Section 55 of the Local Government Act 1993, Council award the contract for Quantity Surveyor services to Donald Cant Watts Corke Pty Ltd for the Tendered lump sum price of $144,000 excluding GST and a Contingency of $28,800 GST Exclusive.


ATTACHMENTS



PAGE 118

ITEM-8 INFORMATION AND STATUS REPORTS DOC INFO


OUTCOME: 3 Sound governance that values and engages our customers and is based on transparency and accountability.

STRATEGY: 3.3 Ensure Council is accountable to the community and meets legislative requirements and support Council’s elected representatives for their role in the community.


COUNCIL MEETING


AUTHOR: MANAGER GOVERNANCE AND PUBLIC OFFICER

MICHAEL SPENCE


GROUP MANAGER – FINANCE & ORGANISATIONAL PERFORMANCE

CHANDI SABA

REPORT

a. Legal Matters For Land & Environment Court appeals, funds have been provided within the Environment & Planning Budget. Legal costs for Land & Environment Court appeals for this financial year are as follows:

Financial Year Expended Committed Total 2018/2019 $169,511.36 $64,803.65 $234,315.01

For Civil Proceedings, Applications and Criminal Prosecutions, funds have been provided by each relevant Service Group of Council and the costs are charged against each relevant group. Legal costs for matters relating to Service Groups for the financial year are as follows: Department Expended Committed Total General Manager $161,459.80 $7,615.00 $169,074.80 Shire Strategy, Transformation & Solutions $25,161.96 $21,104.29 $46,266.25 Finance & Organisational Performance $15,900.00 $0 $15,900.00 Infrastructure and Works $109,129.75 $0 $109,129.75 Development & Compliance $14,591.29 $9,732.45 $24,323.74 Total $364,694.54 To date, a total of $599,009.55 has been expended or committed representing 64% of the adopted Budget (Attachments 1, 2 and 3).


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b. Outstanding Resolutions Of Council – December 2018 The attached schedule details by Group, the various matters that have been before Council, yet remain unresolved or uncompleted pending additional tasks or events (Attachment 4).

c. Questions And Answers - Council Meetings – 11 December 2018 The attached schedule is a record of responses provided to members of the public during Community Forum and to Councillors during Questions Without Notice for the meeting held on 11 December 2018 (Attachment 5). d. Appreciation Letters – December 2018/January 2019 The attached schedule shows copies of letters of appreciation from individuals and organisation received since the last meeting (Attachment 6). e. Development Applications Awaiting Determination

The current number of Development Applications (exceeding 40 days) under consideration as at 8 February 2019 is detailed in the report. Four (4) Development Applications were refused between 5 December 2018 and 8 February 2019 (Attachment 7). f. Development Applications Involving Variations to Development Standards from 1

July 2018 to 30 September 2018 The NSW Department of Planning and Environment require Councils to monitor variations to development standards using Clause 4.6 of LEP 2012 and State Environmental Planning Policy No. 1 – Development Standards (SEPP 1). One of the measures to ensure effective monitoring is to provide a regular report to Council on Development Applications determined where there had been a variation to a development standard. Applications determined involving a variation to a development standard for the period 1 October 2018 to 31 December 2018 (Attachment 8). IMPACTS Financial This matter has no direct financial impact upon Council’s adopted budget or forward estimates. The Hills Future - Community Strategic Plan This has no direct impact on any other Hills 2026 themes.

RECOMMENDATION

1. The status of legal matters before all Courts as shown in the Attachments 1, 2 and 3 be noted (ECM Document Nos: 17556357, 17556383 and 17618303).

2. The Status of Outstanding Resolutions as shown in the Attachment 4 be noted (ECM Document Nos: 17211396 and 17211395).

3. The Schedule of Questions and Answers at Council Meeting held on 11 December 2018 shown in the Attachment 5 be noted (ECM Document No: 17520863 ).

4. The Letters of Appreciation as shown in the Attachment 6 be noted (ECM Document Nos: 17556320).


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5. The status of Development Applications awaiting determination as shown in the Attachment 7 be noted (ECM Document Nos: 17663605).

6. The status of Development Applications Involving a Variation to Development Standards as shown in Attachment 8 be noted (ECM Document No: 17664810).

ATTACHMENTS 1. Planning Appeals as at 14 February 2019 (5 pages) 2. Civil Proceedings as at 14 February 2019 (1 page) 3. Applications and Criminal Prosecutions as at 14 February 2019 (1 page) 4. Schedule of Outstanding Resolutions – December 2018 (9 pages) 5. Questions & Answers Meetings 11 December 2018 (5 pages) 6. Appreciation letters received December 2018/January 2019 (5 pages) 7. Environment and Planning Group – Applications over 40 days under consideration

between 5 December 2018 to 8 February 2019 and Refused (14 pages). 8. The status of Development Applications Involving a Variation to Development Standards

as shown in Attachment 8 be noted (8 pages)


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ATTACHMENT 1

PLANNING APPEALS AS AT 14 FEBRUARY 2019

PROPERTY: 17-21 Mason Road, Box Hill (Wiser Capital Pty Limited)

MATTER: Class 1 Application appealing against the deemed refusal of development application No. 1984/2017/JP (proposed construction of 325 apartments, basement car parking and neighbourhood shop).

STATUS: Council served with a Class 1 Application on 31 January 2018. Proceedings listed for hearing on 25 and 26 February 2019.

LEGAL REPRESENTATION:

Marsdens Law Group

CONSULTANTS/ EXPERTS:

TBC

EXTERNAL COSTS TO DATE:

Costs: $9,944.21. Estimate of Costs (range): $20,000.00 to $30,000.00.

GENERAL COMMENT:

The proposal has been reduced from 325 units to 225 units. It is likely that consent orders will be entered into prior to hearing. As this is a Panel matter, we are required to seek instructions from the Panel in relation to any conciliated agreement.

PROPERTY: 17-19 Alan Street, Box Hill (Alan Development Pty Limited)

MATTER: Class 1 Application appealing against the deemed refusal of development application No. 1230/2018/HA (proposed construction of a seven (7) storey residential flat building, comprising 55 units, 3 neighbourhood shops, basement car parking and road construction).

STATUS: Council served with a Class 1 Application on 1 March 2018. Proceedings listed for a section 34 Conciliation Conference on

23 May 2018. On 8 November 2018 a Section 34 Agreement was entered into

based on amended plans which deleted three neighbourhood shops, one residential unit and a large rooftop common open space area. The amended plans provided for increased at-grade landscape and common open space areas which satisfied SEPP 65 and DCP requirements.

On 6 December 2018 Orders were made by the Court in accordance with Agreement. Matter Finalised.


Marsdens Law Group


TBC



GENERAL COMMENT:

Consent orders have been entered into.


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PROPERTY: 13 Edwards Road and 76 The Water Lane, Rouse Hill (Cauchi)

MATTER: Class 1 Application appealing against the deemed refusal of modification application No. 619/2017/ZA (proposed subdivision creating 46 residential lots and two residual lots, proposed deletion of condition 23(3)(b) of the development consent (partial width road construction of proposed Outback Street))

STATUS: Council served with a Class 1 Application on 28 March 2018. A Section 34 Conciliation Conference held on 15 October 2018. Section 34 Conciliation Conference terminated. Set down for hearing 1 March 2019.


Hall & Wilcox Lawyers


TBC



GENERAL COMMENT:

Development consent No. 619/2017/ZA was granted on the premise that the Applicant would partially construct Outback Street. The Applicant now opposes the requirement to construct Outback Street and is seeking to modify the development consent by deleting the condition of consent that requires partial width construction of Outback Street.

PROPERTY: 27 Hynds Road, Box Hill (Javian Developments)

MATTER: Class 1 Application appealing against the deemed refusal of development application No. 1184/2018/ZE (proposed subdivision and construction of 44 dwellings).

STATUS: Council served with a Class 1 Application on 17 May 2018. Proceedings listed for a Section 34 Conciliation Conference on

19 November 2018. Additional information was submitted by the applicant on 21

December 2018. This was reviewed and further information was requested on 1 February 2019.

The proceedings were listed for online Court communication on 5 February 2019. The Applicant sought an extension to address concerns raised by Council. We are waiting the direction of the Court.


Marsdens Law Group


TBC




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GENERAL COMMENT:

The Applicant has reduced the number of dwellings by two. The Applicant is to provide amended architectural plans, engineering plans and owner’s consent for work on adjoining land. This information is required to resolve access issues as the proposed public roads servicing the development (Nova Street, Zaniah Street and Aurora Street) are located on adjoining properties (25 Hynds Road, 29 Hynds Road and 25 Mason Road respectively).

PROPERTY: 35 Stringer Road, Kellyville (First Gate Pty Ltd and Pyrus Pty

Ltd) MATTER: Class 1 Application appealing against the deemed refusal of

development application No. 2240/2018/ZD (proposed subdivision creating four community title lots, to include a variation to the maximum density standards of THLEP).

STATUS: Council served with a Class 1 Application on 3 September 2018. Proceedings discontinued. Matter Closed.


Wilshire Webb Staunton Beattie Lawyers


TBC


Costs: $3,752.00 Estimate of Costs (range): $10,000 to $15,000

GENERAL COMMENT:

The applicant filed a Notice of Discontinuance with the Court on 30 November 2018 and the Development Application has been formally withdrawn. This matter is now closed.

PROPERTY: 8 – 10 Bellcast Road, Rouse Hill (Kaplan Investments Pty Ltd)

MATTER: Class 1 Application appealing against the deemed refusal of development application No. 177/2019/HA (proposed subdivision of a dual occupancy, to include a variation to the minimum lot size standards of THLEP).

STATUS: Council served with a Class 1 Application on 25 September 2018.

Directions hearing 19 October 2018. Facts and Contentions have been filed. Listed for s34 Conciliation Conference on 8 May 2019.


Marsdens Law Group


TBC



GENERAL COMMENT:

The matter has been set down for 8 May 2019.


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PROPERTY: 127 Aiken Road and 185 Oratava Avenue, West Pennant Hills

(Malcolm Smith Pty Limited) MATTER: Class 1 Application appealing against the deemed refusal of a

modification application No. 2587/2004/ZB/E (removal of s94 contribution conditions).

STATUS: Council served with a Class 1 Application on 25 October 2018. Directions hearing heard on 16 November 2018. Section 34 Conference set down for 7 December 2018. Listed for hearing on 5 March 2019.


Hall & Wilcox


TBC


Costs: $5,898.36 Estimate of Costs (range): $20,000.

GENERAL COMMENT:

The application is for the deletion of the Section 34 payment on the basis that the Contribution Plan is repealed.

PROPERTY: 155 Old Northern Road Baulkham Hills (Old Northern

Investments Pty Limited formerly known as Crypto Property Pty Limited)

MATTER: Class 1 Application appealing against the deemed refusal of development application 106/2019/HA (proposed demolition of existing structure and construction of 82 place child care centre).

STATUS: Council served with a Class 1 Application on 12 November 2018.

Proceedings listed for directions hearing on 4 December 2018. s34 Conciliation Conference on 8 February 2019. Matter to be listed for Hearing.


Marsdens


TBC


Costs: $4,238.81. Estimate of Costs (range): $15,000 to $20,000.

GENERAL COMMENT:

There is a range of concerns with the proposed child care centre on the corner of Old Northern Road and Edwards Road including parking, traffic, child safety and the scale of development.


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PROPERTY: 745 Windsor Road, Box Hill (Mogul Stud Pty Ltd)

MATTER: Class 1 Application appealing against the deemed refusal of development application No. 407/2019/JP (proposed construction of a mixed use development)

STATUS: Council served with a Class 1 Application on 21 December 2018.

Directions hearing held on 8 February 2019. The proceedings are listed for a conciliation meeting on site on 2

September 2019.


Marsdens Law Group


TBC


Costs: $0. Estimate of Costs (range): $20,000.00 to $30,000.00.

GENERAL COMMENT:

The parties are to have a without prejudice meeting by 31 May 2019.


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ATTACHMENT 2

CIVIL PROCEEDINGS AS AT 14 FEBRUARY 2019

MATTER: The Hills Shire Council v Ko-Veda Holiday Park Estate Pty Ltd

(2868 River Road, Wisemans Ferry) STATUS: The owner carried out work that required consent without

consent and ignored a Stop Work Order. Order made on 15 January 2019 restraining the owner from

doing any work except for temporary silt and sediment control works.

The proceedings are listed for a directions hearing on 15 February 2019.


Wilshire Webb Staunton Beattie Lawyers



Costs: $18,923.02. Estimate of Costs (range) $40,000 to $50,000.

GENERAL COMMENT:

The proceedings were undertaken to restrain the owner of Ko-Veda from undertaking illegal work on his land and Council’s land. The final costs of this action will depend upon details required to be submitted including a survey and structural engineers details, as well as the views of the RMS and the NSW Office of Water.


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ATTACHMENT 3

APPLICATIONS & CRIMINAL PROSECUTIONS AS AT 14 FEBRUARY 2019

MATTER: The Hills Shire Council v Mohammad Naebkhil 10 Tallaganda Street, North Kellyville Development Without Development Consent – Retaining Walls

STATUS: The matter was listed for hearing on 8 February 2019. Matter closed.


Daniel St George – Coutts Solicitors and Conveyancers


N/A


Costs: $1,600. Estimate $2,600. NB $1,000 will be recovered.

GENERAL COMMENT:

On 19 June 2018 Council Officers attended the property, where it was observed that retaining walls had been constructed without the prior development consent of Council. Council’s records revealed that the subject property owner, lodged a development application DA 542/2018/MA with Council seeking consent for walls and fences (that are very similar to the ones that have been constructed) that was subsequently withdrawn by the applicant On 21 June 2018 Council Officers issued a Penalty Notice. The Defendant has elected to have the matter of the Penalty Notice determined by the Court. The matter was heard at the Hornsby Local Court on 8 February 2019. Mr Naebkhil entered a plea of guilty to the offence. Mr Naebkhil was convicted and fined $1,000 and ordered to pay costs of $1,000. He indicated he intended to regularise the unauthorised works by applying for a building certificate. This matter is now closed.


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ATTACHMENT 4

SCHEDULE OF OUTSTANDING RESOLUTIONS SHIRE STRATEGY, TRANSFORMATION & SOLUTIONS

DATE OF MEETING: 08.11.2016

SUBJECT: PLANNING PROPOSAL - 40 SOLENT CIRCUIT, BAULKHAM HILLS (5/2015/PLP)

BACKGROUND: 1. A planning proposal be forwarded to the Department of Planning and Environment for a

Gateway Determination to:

a) Increase the maximum building height from RL116 metres (10 storeys) to RL176 metres (26 storeys) applicable to part Lot 2105 DP1201899.

b) Apply a maximum floor space ratio of 1:1 and a maximum incentivised floor space ratio of 2.9:1 (currently no FSR applicable) to part Lot 2105 DP1201899.

c) Include additional permitted uses on Schedule 1 of the LEP: Business premises (maximum 1,500m²), Child care centres (maximum 500m²), Health consulting rooms and Medical centres (1,000m²), Recreation facilities (indoors) (maximum 1,500m²), Restaurants or cafés (maximum 500m²) and Shops (maximum 1,000m²) applying to part Lot 2105 DP1201899.

2. Amendments to The Hills Development Control Plan 2012 Part D Section 8 Norwest

Town Centre - Residential Development, as detailed in Attachment 2, be exhibited concurrent with the planning proposal.

3. Council proceed to discuss with the Applicant the preparation a draft Voluntary Planning Agreement which resolves the issues relating to the increased demand for local infrastructure generated by the additional residential density; and

4. Following the preparation of the draft Voluntary Planning Agreement, and prior to any

public exhibition of the planning proposal, a report on the draft Voluntary Planning Agreement be submitted to Council for consideration.

CURRENT STATUS: Planning proposal and Voluntary Planning Agreement were publicly exhibited from 1 May 2018 until 15 June 2018. Legal review of Voluntary Planning Agreement received. Applicant requested to provide additional information to address RMS and Transport for NSW issues arising from the Planning Proposal exhibition. TARGET COMPLETION DATE: November 2019.


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SUBJECT: THE HILLS SES - PROPOSED ESTABLISHMENT OF NEW HEADQUARTERS

BACKGROUND: 1. Council support the construction of a new headquarters for the Hills State Emergency

Service Unit 2. A further report be submitted identifying the suitability of other potential sites for a

new headquarters in comparison to the area of land adjoining Cropley House that is nominated in this report.

3. Funds totalling $300,000 for the design and planning approval process, be allocated

in the April budget review. 4. Council approach State and Federal Members of Parliament seeking financial

assistance toward the cost of a new headquarters for The Hills State Emergency Service Unit.

CURRENT STATUS: Investigations have commenced on potential alternate sites including those owned by NSW Government. Initial advice received from Property NSW was that they have been unable to identify any surplus State Government land within the Shire that may be currently available. However subsequent advice received from Property NSW is that they will consult with the State Headquarters of the SES to try and identify a means of proceeding with the project. No definitive advice received despite numerous follow-up emails to Property NSW and SES Sydney Western Region. Correspondence now sent to Minister for Police and Emergency Services (responsible for SES) and Minister for Finance, Services and Property (responsible for Property NSW). Support also sought from local State Members. Formal advice now received from Property NSW on behalf of Minister for Finance, Services and Property and from the Minister for Emergency Services that no State Government owned land is available. A report in The Hills Shire Times on 28 November indicated that funding for the relocation of the SES headquarters may now be available from the State Government. Further information is being sought from the State Member for Baulkham Hills office. Advice now received from Landcom that it is prepared to offer one of four potential sites along the alignment of the Sydney Metro Northwest viaduct for construction of SES headquarters. Further discussions held with Landcom representatives regarding suitability of those sites which will further delay previous target completion date of July 2018. Following those discussions, only one of those sites is now available due to RMS requirements for Memorial Avenue upgrade project. Architect was engaged to prepare preliminary concept drawing to see if dimensions and size of one of the remaining site is suitable for the headquarters. Concept has been received showing site may be suitable if RMS is prepared to incorporate several small parcels of land that they own next to the T-way into the site. Landcom has been asked to arrange meeting with RMS to see if they would be agreeable to the proposal. Date for meeting with RMS is still yet to be set. Target completion date has been amended to reflect uncertainty about date and outcome of RMS meeting. Further information provided to Councillors at Workshop on 4 December 2018. Letters have been sent to CEOs of both Sydney Metro and RMS seeking their support for the proposed land transfer. No response has been received as yet. TARGET COMPLETION DATE: Unknown


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SUBJECT: WILKINS AVENUE / MILLCROFT WAY BEAUMONT HILLS - TRAFFIC MANAGEMENT

BACKGROUND:

1. A temporary roundabout is to be installed at the intersection of Millcroft Way and Wilkins Ave (west).

2. The roundabout be removed once a more permanent access arrangement is available into the eastern residential sub-precinct.

3. The General Manager prepare a concept design for a road connection between Phoenix Avenue and Samantha Riley Drive and undertake initial consultation with the adjacent property owners before reporting back to Council.

CURRENT STATUS Concept designs for alternative access options involving the extension of Phoenix Ave and Wilkins Ave are now complete. These options will be reported to Council in the first half of 2019 as further advice is being sought from the owner of the vacant land regarding development that will provide the missing road links for Phoenix Ave and Wilkins Ave. There are also new implications resulting from changes to the environmental legislation for threatened and endangered bushland communities that require additional advice from the Office of Environment and Heritage before development of options for the vacant land. The temporary roundabout has been installed and is operational. TARGET COMPLETION DATE: June 2019


SUBJECT: NOTICE OF MOTION - REVIEW OF THE HILLS LOCAL ENVIRONMENTAL PLAN 2012 LOT SIZE STANDARDS TO PRESERVE PREVAILING STREETSCAPE AND CHARACTER

BACKGROUND: 1. The General Manager undertake a review of The Hills Local Environmental Plan 2012 lot

size standards that relate to streets with a prevailing character established by lot sizes larger than the current minimum LEP lot standard.

2. The outcome of the review be reported to Council. CURRENT STATUS: Investigations underway including character analysis to be briefed to Council. TARGET COMPLETION DATE: July 2019.


SUBJECT: PARSONAGE ROAD AND WARWICK PARADE, CASTLE HILL - REVIEW OF TRAFFIC MANAGEMENT DEVICES

BACKGROUND: 1. Council receive the report on the review of traffic management devices in Parsonage

Road and Warwick Parade, Castle Hill.

2. Arrangements be made immediately for traffic counts to be undertaken at appropriate locations in the Parsonage Road area and for those counts to be repeated within 12 months following the completion of the Showground Road upgrade and the opening of the Hills Showground Station on the Sydney Metro Northwest.


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3. The results of those traffic counts and any proposed changes to the traffic devices be reported back to Council through the Local Traffic Committee.

CURRENT STATUS: Initial traffic counts completed. Further counts have been taken following the upgrade of Showground Road. Presentation of results made to Councillor Workshop in July. As a result of discussions at Workshop, it was agreed that the community’s views should be sought on a proposal to re-open Warwick Parade and remove the four single lane thresholds in Parsonage Road. A community engagement strategy was developed and consultation undertaken from late September until end of October. Community feedback received through the consultation period has been reviewed and is included in a report being considered separately on the agenda for the Council meeting on 27 November 2018. Council resolved to remove the four single lane thresholds in Parsonage Road subject to endorsement by the local Traffic Committee and funding being provided in the 2019/20 Works Program. It also resolved to reconsider the re-opening of Warwick Parade in 12 months. Report to be considered by LTC at a face to face meeting n February. TARGET COMPLETION DATE: November 2019.


SUBJECT: NOTICE OF MOTION - SENIORS HOUSING

BACKGROUND: 1. Council seek a meeting with the Minister for Planning to discuss amendments to State

Environmental Planning Policy (Housing for Seniors or People with a Disability) 2004, to better address the construction of seniors housing on rural land that adjoins urban land.

2. The General Manager undertake a review of Local Environmental Plan 2012 to:

a) ensure that The Hills Local Environmental Plan 2012 supports seniors housing in appropriate locations close to centres which incorporate retail, medical and community facilities and access to public transport; and

b) explore opportunities to create a gradual visual transition between rural activities, including rural residential development and the more densely constructed housing at the urban fringe. This investigation could include opportunities to implement a transition of lot size between the densely developed seniors housing developments and the current 2ha rural lifestyle housing within the RU6 Transition zone.

c) Consider possible reforms that would enable a greater integration of seniors with the broader community in fringe developments.

3. The outcomes of the review be reported to Council. CURRENT STATUS: Minister for Planning amended SEPP – Housing for Seniors or People with a Disability to:

Limit incremental expansion of seniors housing in rural locations; Require cumulative impact studies when applications lodged within 1km of another

seniors housing site; and Make the Sydney District Planning Panel the determining authority for Site

Compatibility Certificates. Council is involved in a review of Site Compatibility Certificates for Seniors Housing in The Hills, Hornsby and Northern Beaches Councils with Greater Sydney Commission and Department of Planning and Environment. This review is targeted for completion mid-2019. TARGET COMPLETION DATE: July 2019.


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SUBJECT: TENDER T17/40 RIVER ROAD, EMBANKMENT STABILISATION WORKS, LOWER PORTLAND

BACKGROUND: 1. Council rejects all Tenders on the basis that it is not possible to determine if Council

is obtaining best value for money.

2. Council utilise the available grant funding to engage a specialist consultant to provide further specialist advice and calls fresh tenders and approaches RMS to seek additional funds prior to reporting the results of the fresh tender back to Council.

CURRENT STATUS: Cardno (NSW) Pty Ltd was engaged to provide a detailed design package. Based on this package a new tender was called and reported to Council at its ordinary meeting of 23 October 2018. The project tender T19/8 was awarded to Champion Constructions. Work is underway and scheduled for completion in the first quarter of 2019. TARGET COMPLETION DATE: March 2019.


SUBJECT: AH WHALING RESERVE - ATHLETIC CLUB - ANNOUNCERS BOX & CLUBHOUSE BUILDING - PROPOSED EXTENSION

BACKGROUND: 1. Council agree to contribute a maximum capital contribution of $70,000 to the Hills

District Athletic Club for the construction of the additions/extensions as per DA 1573/2015/LA with no further modifications or variations.

2. The payment of the $70,000 is to be made on a progress claim arrangement as

approved by the General Manager after the Club has expended their contribution of $70,000.

3. Council agree to advance the Grant contribution of $45,000 (should it be required)

with payment to made on a progress claim arrangement as approved by the General Manager, and the funding to be reimbursed to Council when received by the Hills District Athletic Club.

4. Council will not contribute any further funding to this project should variations arise,

and such costs must be funded by the Hills District Athletic Club. 5. A policy is to be prepared to deal with requests from sporting organisations and/or

associations having access to grant funding for the upgrade or improvement of existing Council assets with a report to be submitted to Council in March 2019.

CURRENT STATUS: A Draft Policy for unsolicited community investment in Council facilities has been finalised and will be considered at the Councillors Workshop in March. TARGET COMPLETION DATE: April 2019


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SUBJECT: PLANNING PROPOSAL - 8 SOLENT CIRCUIT, BAULKHAM HILLS (11/2018/PLP)

BACKGROUND: 1. Council forward the planning proposal to increase the maximum floor space ratio to 2.2:1

and increase the permissible maximum building height to RL126 metres at 8 Solent Circuit, Baulkham Hills (Lot 4026 DP 873565) to the Department of Planning and Environment for a Gateway Determination;

2. Council proceed with discussions with the proponent to prepare a draft Voluntary

Planning Agreement which secures a fair and reasonable contribution from future development on the site towards infrastructure improvements within the Norwest Business Park; and

3. Following the preparation of the draft Voluntary Planning Agreement, and prior to any

public exhibition of the planning proposal, a report on the draft Voluntary Planning Agreement be submitted to Council for consideration.

CURRENT STATUS: Planning Proposal exhibited – further report being prepared. Draft Voluntary Planning Agreement on public exhibition. TARGET COMPLETION DATE: May 2019


SUBJECT: FURTHER REPORT - PLANNING PROPOSAL - 64 MACKILLOP DRIVE AND 34 SALAMANDER GROVE, BAULKHAM HILLS (5/2018/PLP)

BACKGROUND: 1. Council accept the role as Planning Proposal Authority for the planning proposal

applicable to land at 64 Mackillop Drive and 34 Salamander Grove, Baulkham Hills (5/2018/PLP).

2. A planning proposal be submitted to the Department of Planning and Environment for a

Gateway Determination. 3. Council proceed to discuss with the Applicant the preparation a draft Voluntary Planning

Agreement which resolves the issues relating to the increased demand for local infrastructure generated by the additional residential density; and

4. Following preparation of a draft Voluntary Planning Agreement (addressing increased

demand for local infrastructure), and prior to any public exhibition of the planning proposal, a report on the draft Voluntary Planning Agreement be submitted to Council for consideration.

CURRENT STATUS: Gateway Determination issued and Voluntary Planning Agreement discussion commenced. TARGET COMPLETION DATE: November 2019


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SUBJECT: JUNE 2018 LTC - GAY STREET, CASTLE HILL - REQUEST FOR TEMPORARY WORKS ZONE

BACKGROUND: 1. Council approve the installation of 20 metres of temporary ‘Works Zone 7am-5pm

Monday to Friday and 7am to 12noon Saturday’ and ‘No Parking 7am to 5pm Monday to Friday and 7am to 12noon Saturday’ in Gay Street, Castle Hill for a 12 month period as detailed in Figure 3 of the report.

2. At the conclusion of the approval period, the ‘Works Zone’ and ‘No Parking’ restrictions

be brought back to Council for review in 12 months’ time. CURRENT STATUS: Extension to the length of the Works Zone approved. The extended work zone to be considered as part of the 12 month review. TARGET COMPLETION DATE: September 2019


SUBJECT: DRAFT VOLUNTARY PLANNING AGREEMENT - 8 SOLENT CIRCUIT, NORWEST (11/2018/PLP)

BACKGROUND: 1. Council continue discussions with the proponent on a Voluntary Planning Agreement

which secures a fair and reasonable contribution from future development on the site towards infrastructure improvements within the Norwest Business Park.

2. Following further negotiations with the applicant on the draft Voluntary Planning

Agreement, a further report on the draft Voluntary Planning Agreement be submitted to Council by October 2018 for consideration.

3. In the interim the planning proposal proceed to exhibition for public comment. CURRENT STATUS: Draft Voluntary Planning Agreement on public exhibition. TARGET COMPLETION DATE: May 2019.


SUBJECT: LOWER PORTLAND FERRY

BACKGROUND: Council proceed with actions 1, 2 and 6 as outlined in the conclusion of this report: 1. The General Manager be authorised to write to HCC noting their desire to cease

operation of the ferry.

2. Given the need to tender for the repair or replacement of the ramp on the THSC side of the river, the General Manager request a response from HCC within 30 days of his letter as to the way forward and timelines.

6. A further report outlining the HCC response be provided to Council. CURRENT STATUS: A further report will be provided to Council to consider the service following the community consultation. TARGET COMPLETION DATE: March 2019


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SUBJECT: PLANNING PROPOSAL - 4-22 LAROOL CRESCENT AND 44-50 CARRAMARR CRESCENT, CASTLE HILL (12/2018/PLP)

BACKGROUND: 1. A planning proposal be forwarded to the Department of Planning and Environment for a

Gateway Determination to amend The Hills Local Environmental Plan 2012, as it relates to land at 4-22 Larool Crescent and 44-50 Carramarr Road, Castle Hill, as follows: Rezone the site from R2 Low Density Residential to R4 High Density Residential; Amend the minimum lot size from 700m² to 1,800m²; Remove the current height of building limit of 9m; Allow a maximum floor space ratio of 1.44:1; Identify the site on the Key Sites Map and introduce a clause that incentivises site

amalgamation and the delivery of a publicly accessible through - site link; and Amend Clause 7.12 ‘Development on certain land within the Sydney Metro Northwest

Urban Renewal Corridor’ of The Hills LEP 2012 to allow a reduction in the number of larger two bedroom dwellings if the number of larger 3 bedroom dwellings is increased by an equal number of dwellings.

2. Amended flooding information is to be provided to Council’s satisfaction prior to public

exhibition, as outlined in the report.

3. Council proceed with discussions with the applicant to prepare a draft Voluntary Planning Agreement which resolves how the applicant will address the demand for local infrastructure generated by the proposal.

4. Following the preparation of the draft Voluntary Planning Agreement, and prior to any public exhibition of the planning proposal, a report on the draft Voluntary Planning Agreement be submitted to Council for consideration.

CURRENT STATUS: Planning Proposal to be forwarded to Department of Planning & Environment requesting a Gateway Determination. Discussions to commence with Applicant to ensure that the Voluntary Planning Agreement is satisfactory. TARGET COMPLETION DATE: November 2019


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ATTACHMENT 4 SCHEDULE OF OUTSTANDING RESOLUTIONS

GENERAL MANAGER


SUBJECT: NOTICE OF MOTION - SECONDARY DWELLINGS IN RURAL AREAS

BACKGROUND: 1. The Mayor and General Manager write to the Minister for Planning seeking a meeting to

discuss amendments to the Standard Local Environmental Plan to: a. enable the setting of a maximum size for secondary dwellings in rural zones of

110m2 of habitable rooms plus an optional attached garage up to 20m2 (total 130m2); and

b. Remove the allowance for secondary dwellings in rural zones to be 20% of the total floor area of the principal dwelling.

2. The outcomes of discussions with the Minister be reported to Council including options to

review Local Environmental Plan 2012 to enable rural residents the opportunity for a detached dwelling plus optional parking.

CURRENT STATUS: Waiting response from Department of Planning & Environment. TARGET COMPLETION DATE: April 2019


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ATTACHMENT 5

COUNCILLORS QUESTIONS WITHOUT NOTICE

MEETING 11 DECEMBER 2018

MINUTE NO.

QUESTION REFERRED TO

768 CHRISTMAS WISHES GENERAL MANAGER All Councillors wished the Mayor, fellow Councillors, the General Manager

and Council staff a Merry Christmas and a Safe and Prosperous New Year.

No response required. MINUTE NO.


769 HILLS FOCUS MAGAZINE – DELIVERY TO RESIDENTS

CUSTOMER COMMUNITY SERVICES AND TECHNOLOGY

Councillor Tracey stated that a number of residents have not received the Hills Focus Magazine. What is the coverage and how is this being monitored? The Group Manager – Customer, Community Services & Technology advised that around 60,000 Hills Focus Magazines are delivered through the letter box walk-a-type Companies. The companies provide Council with a GPS report showing which streets the magazines have been delivered. Councillor Tracey asked if the Magazine can be sent to the affected residents as per the list provided.

RESPONSE Magazines sent out to the addresses supplied.

MINUTE NO.


770 ARTHUR STREET AND SEVEN HILLS ROAD TRAFFIC LIGHTS

SHIRE STRATEGY, TRANSFORMATION AND SOLUTIONS

Councillor Tracey requested an update on the expected timing of traffic lights on Arthur Street and Seven Hills Roads. The General Manager advised that Council is in the process of finalising the utilities and the Civil works and this process should occur early next year. A more accurate update will be distributed to all Councillors.

RESPONSE Utility adjustments are now complete. The timing for the traffic signals will be subject to a Tender to be called in the second quarter of the 2019 calendar year.


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MINUTE NO.


771 COMMUNITY PARTNERSHIP GRANT – BUS SHELTER AT BAULKHAM HILLS


Councillor Tracey asked when would be the earliest opportunity Council could apply for a community partnership grant to obtain funds for the bus shelter. The General Manager advised that this is an application from the Community Member to the Local Member and this year’s applications have been dealt with. Council will apply for the funds early next year. Councillor Preston further advised that Community Partnership Programs are advertised through the local media in May, open for applications in June and close six weeks after that. In the 1st week of December, the successful applicants are announced. There is a pool of $300,000 per member and they are eligible to apply with criteria that they have to meet.

RESPONSE Answered at meeting – Council staff have requested information from Transport for NSW and the RMS regarding upgraded bus shelter facilities in this location

MINUTE NO.


772 PROPOSED 24 HOURS BUS LANE - CORNER OF OLD NORTHERN ROAD AND WINDSOR ROAD, OUTSIDE THE SHOPS


Councillor Tracey requested an update between Council and the RMS on this matter and what was the timeframe for alternate parking outcomes in light of the concerns raised by local business owners? The General Manager advised that Council has made a submission and it is now a matter for the RMS and Government to make a decision. The General Manager was not aware of any dialogue that had occurred but would keep the Councillors posted.

RESPONSE Answered at meeting – no other dialogue has occurred between Council staff and the RMS regarding the Priority Bus Lane scheme at this location

MINUTE NO.


773 PROPOSED COMMUTER CAR PARK – CARMEN DRIVE, CARLINGFORD


Councillor Tracey asked what consultation has occurred between the City of Parramatta, State Government and The Hills Shire Council in regards to this carpark, noting it is on the border of our Council. The General Manager advised he would take the matter on notice.


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RESPONSE Hills Shire Council staff have transferred all documentation, including designs, estimates, and submissions to the relevant staff at the City of Parramatta

MINUTE NO.


774 SIGN – INTERSECTION OF OLD NORTHERN ROAD AND ACKLING STREET, BAULKHAM HILLS


Councillor Haselden tabled a letter from Ms Ross of Baulkham Hills seeking a ‘No right turn’ restriction from Ackling Street into Old Northern Road, Baulkham Hills.

RESPONSE Discussions have been held with resident. Investigations will be undertaken regarding adequacy of site distance at intersection and accident record. If a right turn restriction is considered appropriate, a Traffic Management Plan will have to be prepared and forwarded to RMS for its endorsement before the matter can be considered by the Local Traffic Committee and Council.

MINUTE NO.


775 CREDIBILITY OF COUNCILLORS GENERAL MANAGER Councillor Uno mentioned an article on Page 5 of the Hills Shire Times

dated Tuesday 11 December 2018 by Jake McCullum on “Labor to dump priority precinct” and asked what mechanisms Council has in place to ensure the credibility of Councillors and standing by their decisions? The General Manager advised each Councillor gets to express their views on an item and record their vote. It’s a matter for the individual and a matter of the electorate ultimately.

RESPONSE Answered at the meeting. MINUTE NO.


776 SEKISUI DEVELOPMENT- THE ORCHARDS, SPURWAY DRIVE, BAULKHAM HILLS

DEVELOPMENT AND COMPLIANCE

Councillor Preston tabled an email from Mark Hill regarding the trees and landscaping along Spurway Drive. Trees have only been planted along one side of the road with no trees along the other side, although indicated in the Development Application and subsequent approval. Could there be synergy in the planting of trees on both sides of the road so that they grow at the same time?

RESPONSE A total of 102 street trees will be planted on both sides of Spurway Drive in this location, however only 67 street trees have been planted, all of which are located on the southern side of Spurway Drive. Extensive future construction work will occur on the northern side of Spurway Drive in the near future. This construction work is likely to cause damage to any street trees on that side of the road. Accordingly, the developer has lodged a security bond with Council to guarantee the remaining 35 street trees on the northern side of Spurway Drive will be planted at a later date.


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MINUTE NO.


777 QUESTIONS FROM BOX HILL PROGRESS ASSOCIATION

INFRASTRUCTURE AND WORKS

Councillor Dr Gangemi asked on behalf of the Box Hill Progress Association the following questions: 1. Can the potholes be fixed at the following locations?

Terry Road between Mason Road and Hynds Road; Nelson Road between Mark Road and Blind road; Maguires Road, North Box Hill Precinct;

2. Edwards Road, Box Hill - A footpath has been constructed. Why has it

been dug up and reconstructed on a number of occasions? 3. Boundary Road – A temporary dogleg has been constructed. Can

Council look carefully at the width as it is potentially dangerous with concrete trucks

The General Manager advised he would take the matter on notice.

RESPONSE A works request has been generated for the investigation and repair of potholes above. Council is aware of one occasion where the footpath along Edwards Road has been reconstructed. This was due to utility power works in the area. Final reinstatement of the footpath was completed before Christmas with 3.84m2 of plain concrete footpath remaining. All costs associated with the reconstruction of this footpath have been borne by the developer. The temporary dogleg was due to an alignment shift in traffic lanes on Old Pitt Town Road on the eastern approach to the intersection with Boundary Road. This work was necessary to provide a construction zone to enable service utility relocation work in conjunction with major roadworks that include the widening and upgrade of a 350m long half-road section of Old Pitt Town Road to an urban standard. The dogleg was removed in mid December and the original alignment has now been restored. Note that this road upgrade work will intensify soon and a traffic diversion around the construction zone via Kewney Street and Turffontein Avenue is planned to commence operation on 4 February 2019 for a period of 8-10 weeks (weather permitting). This detour will result in a one-way circulating route around the construction zone. Further upgrade to other sections of Old Pitt Town Road will continue as subdivision development progresses where there will be similar short term disruption to traffic.

MINUTE NO.


778 THANK YOU – THOMAS REEVES SHIRE STRATEGY, TRANSFORMATION AND SOLUTIONS

Councillor Russo, on behalf of a resident in Central Ward, would like to commend and thank Council’s staff member Thomas Reeves who went above and beyond his call of duty on Sunday evening to assist a resident who thought he had thrown his wallet in the rubbish bin.


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RESPONSE The gratitude of the Councillor and customer has been passed onto the

staff member involved. MINUTE NO.


779 CONGRATULATIONS – COUNCILLOR PRESTON

GENERAL MANAGER

Councillors Hay OAM, Collins, De Masi, Thomas and Jethi extended their congratulations on Councillor Preston’s pre-selection victory for the seat of Hawkesbury.

RESPONSE No response is required.


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ATTACHMENT 6

Council has received letters of appreciation from the following individuals and organisations and copies are attached:

CORRESPONDENT

REASON

Maroota Public School Letter thanking Council for donation towards Maroota Public School Presentation Day.

Phil & Lorraine Shears Email thanking Council for locating and organising the Painting of their mother Daisy Ardley for her funeral.


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ordinary meeting of council - nsw government

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