1

This job description may be amended from time to time dependent on job

requirements and Service provision.

Section A

Post Title: RPMO Finance Manager

Location: Viewforth Stirling

Reports to post (Title): Head of Regional Programme Management Office

Service: Regional Programme Management Office (RPMO)

Grade: JE12

Eval Ref: 3405

Date: May 2022

Job Description

2

Section B

Organisational Relationship

3

Section C

Principal Purpose and Objectives

This section lists the main (headline) responsibilities/accountabilities of the job.

The post holder will provide financial support and advice to the Regional Programme

Management Office for the Stirling and Clackmannanshire City Region Deal. Although this

post is employed by Stirling Council as lead authority, there will be close working with

Finance colleagues of all three partners (Stirling Council, Clackmannanshire Council &

University of Stirling). The main emphasis of the post will be supporting the Finance function

for the City Region Deal, and ensuring that sound financial management and reporting is in

place for the deal period.

4

Section D

Main Duties and Responsibilities

This section provides detail of the main responsibilities/accountabilities. Individual

tasks may be included. Note these are illustrative only and are not exhaustive.

Strategic

Build partnerships and maintain strong relationships with senior officers and their management teams.

Support the provision of high quality financial management information and professional advice to senior officers and key partners.

Provide support to deal projects including assistance in preparing financial updates for the CRD Joint Board.

Provide close liaison with representatives of Scottish Government and UK Government of all aspects of the City Region Deal

Management

Deputise for the Head of Regional Programme Management Office as required.

Support the Chief Finance Officer, Stirling Council in their role as lead CFO for the Deal.

Operational

Provide financial management and other information to the RPMO in their coordination role for the Deal

Prepare regular financial monitoring information to the RPMO, liaising with all three partner organisations in this function

Prepare regular grant claims to the Scottish Government and UK Governments as well as any relevant supporting information as part of the grant process

Support the regular dialogue between deal partners and central government in relation to all aspects of the deal, and in particular the financial aspects

Prepare and assist in the preparation of regular reports to the Joint Committee

Provide any relevant information and assistance to deal partners in support of their management of individual deal projects, but noting that deal partners have the responsibility for managing these projects and that they will have their own financial support resources.

Assist the CFO, Stirling Council in disbursing grants between deal partners

Undertake other duties commensurate with the post as and when required.

GENERAL: The above list of duties is not exhaustive and also serves to illustrate the range

of additional tasks which may be undertaken from time to time as appropriate to the nature of

the post.

5

NB: The contents of this Job Description may change as the Council and the RPMO develop

their organisational structures and refines the allocation of functions amongst and within the

Services.

6

Section E

Responsibility for Physical Assets, Data and Finance

This section details responsibility for physical assets, e.g. vehicles, buildings, stock

control/procurement, data, e.g. computers, record keeping, finance e.g. budget

holding/monitoring/cash handling.

Management of strategic programme information, principally in electronic format. Ensuring that all information is retained as required and utilised effectively while complying with relevant legislation.

Developing and managing programme resources effectively throughout the lifecycle of a project ensuring effective use of resources that provides value for money.

Prepare, produce and maintain the Council’s Business Continuity framework.

Ensure the Council fulfils its statutory duties in the preparation and testing of contingency plans, including a co-ordination with the contingency plans of the emergency services, the NHS, voluntary agencies, and others partner agencies.

Provide advice and guidance to the Council and Services, businesses and voluntary organisations on business continuity and contingency planning.

Handle and process information which may be of a personal, confidential or commercially

sensitive nature, e.g. creating and updating manual files or records, entering data on

management information systems, or validating data for accuracy and quality assurance

purposes.

7

Section F

Communications Skills

This section notes examples of the individuals or organisations with whom the post

holder will come into regular contact, and explains the nature of the communication

and level of skill required by the post holder.

Requires a high degree of interpersonal and communication skills to engage, build and maintain relationships with a range of stakeholders, including technical specialists and where appropriate advising and guiding on complex issues.

Tailor information provided in a variety of formats to optimise the understanding by the target audience.

Develop relationships to establish strong network of service contacts that can be utilised to exchange information, influence and make contributions to wider service requirements

Communicates fluently verbally and in writing and can present complex information to a range of internal and external audiences, both technical and non-technical.

Communicate complex and technical information in a way that supports and informs evidence-based decision making, providing a range of options that will influence and convince key stakeholders of the optimum course of action.

Establish and develop relationships with senior management of all three partner organisations, key service partners and other agencies e.g. External Audit, Scottish Government, UK Government

Present complex financial information in an appropriate format and understandable manner that meets service needs and enables good decision making.

The ability to be involved in complex negotiations with deal partners, central government officials

and other agencies.

8

Section G

Mental Skills

This section details the level of problem solving, analysis, creativity, forward

planning/scheduling required.

The post holder will be expected to:

Prioritise workload and resources within programmes to meet Service Objectives and Plans.

Exercise a high level of initiative and discretion, applying these to finding and implementing solutions to a range of situations and problems

Exercise sound judgement and consistency in decision making.

Be able to demonstrate negotiating and influencing skills, able to influence team, customers, suppliers and specialist peers through regular contact.

Work under pressure, exercising sound judgment in decision making and managing conflicting and simultaneous demands, interest and priorities.

Be flexible to changing workloads and specialisms presenting opportunities for continuous development.

Possess excellent organisational skills, demonstrating logical planning of work.

Carry out effective time management and an ability to plan and work to performance targets and outcomes.

Have proficient financial skills to understand effective management of costs within work programmes.

Display discretion in dealing with confidential information.

Analyse and interpret financial/non-financial data to reach conclusions and recommendations.

Handle complex information, analyse problems, think ahead and find solutions.

Present and explain financial information to a range of internal and external customers.

Be able to work on own initiative or as part of a team.

Prioritise and self-manage workloads to meet timescales and deadlines.

Keep abreast of changes to relevant Accounting Standards, policies and regulations.

9

Section H

Working Environment and Physical Effort

This section details the predominant physical environment of the job e.g.

Indoor/outdoor working, hazardous conditions, plus any specific physical effort. Any

need for out of hours working will be noted.

Working environment is normally predominantly office based, however current Covid-19 restrictions on workplaces requires home-working for the foreseeable future.

Regular use of a PC or laptop.

Display a flexible and adaptable approach in relation to working practices and the achievement of workload objectives.

May be required to work across various Accounting teams and key Finance functions.

Provide effective support to other staff whilst demonstrating accessibility and approachability.

10

Section I

Knowledge and Skills

This section details the knowledge and skills including any qualifications, specific

training or experience required.

Essential Criteria:

CCAB qualified accountant and preferably educated to degree level or equivalent.

Business planning skills and commercial awareness.

Sound organisational skills.

Highly developed communication skills along with proven experience in influencing, negotiating and facilitation of complex projects and initiatives.

Highly numerate and computer literate, particularly the use of spreadsheet applications

Desirable Criteria:

Experience and knowledge of Local Government Finance and relevant legislation.

Experience of working in support of City Region Deals

Project Management skills and experience.

Experience of leading change within a complex organisation with an ability to lead significant

initiatives within a service area or corporately working across, and with, a range of service areas,

professions and partners.