general ledger accounting
TRANSCRIPT
SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008
General Ledger Accounting The IDES group consists of 9 companies that are legal entities.They are set up in the R/3 System as company codes. Each companycode has its own complete general ledger, which meets thevarious country-specific requirements. In the general ledger,very few daily transactions are completed. Most of the dailytransactions are completed in subsidiary ledgers. For thisreason, the following exercises are to help you become morefamiliar with the master records in General Ledger Accounting.
To Display chart of accounts:Menu Path: Accounting Financial accounting General Ledger Informationsystem General ledger reports Master data Chart of accounts SAP minimal variantTransaction code: S_ALR_87012325
Field name or data type Values
Chart of accounts INT
Click on the icon to run the report.
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SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008
Click on the search icon (binoculars) on the menu bar to findaccount no. 160000.
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SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008
Another window appears. Click on the position cursor button. Double-click on line 160000, then select the display symbol .Explore around by going through type/description, key word/translation, and information tabs. Answer question 1 on the worksheet.
Go back to the SAP Easy Access menu.Company-code data has to be entered in the definition of the G/Laccount in order to provide the settings specific to the companycode. An important setting in the G/L account definition is the specifying a currency, in which the account is kept. Now we are going to look at the company-code specific settings of G/L account 160000 in company codes 1000 and 2000.
Menu Path: Accounting Financial accounting General ledger Master records Individual processing In company codeTransaction code: FSS0
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SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008Select the “display” symbol . Change the company code from 1000 to 2000 and select .Answer question 2.
Reconciliation accounts: connect subsidiary ledgers with the general ledger in real-time. This means that a posting to a subsidiary ledger also posts to the corresponding reconciliationaccount in the general ledger at the same time. The subsidiary ledgers which are connected to the general ledger via reconciliation accounts are the A/P, A/R, and assets ledgers. Now, let’s try to identify reconciliation accounts.
Menu Path: Accounting Financial Accounting General ledger Master records Individual processing In company code
Transaction code: FSS0Field name or data type ValuesG/L account 160000Company code 1000
Select the “Display” symbol. “Control data” tab: The value “Vendors” is entered in the field “Recon. Account for acct type”. This account is thus a reconciliation account for accounts payable.Answer question 3 now.
Display G/L account list
Menu Path: Accounting Financial Accounting General ledger Information system General ledger reports Master data G/L account list SAP minimal variantTransaction code: S_ALR_87012327
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SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008
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SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008
Field name or data typeValues
Company code 3000
Run the report by hitting Execute .
Answer question 4 now.
Posting an increase in capital
Menu Path: Accounting Financial accounting General ledger G/L account posting
Transaction code: FB50Field name or data type
Values
Company code 1000Click on the .Field name or data type
Values
Document date Today’s date
Posting date Today’s date
Click on the .
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SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008Select the “tree-on” button if no screen variants appear on the left. In the left column, select the “with business area” screen variant under the “Screen variants for itemsfolder.
1. ItemField name or data typeValuesG/L account 72000D/C CreditDoc. Currency amount
200,000
Business area BA20
2. ItemField name or data type
Values
G/L account 78200D/C Debit
Doc. Currency amountBusiness area
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SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008Select the post button .
Record the document no:
Document Display
Answer question 5 now.
Document Change
Select the document header icon .
To make certain that the posting was actually completed properly, check the balance of account 78200 for your business area.
Menu Path: Accounting Financial accounting General ledger Account Display balances
Transaction code: FS10NField name or data type
Values
G/L account 78200Company code 1000Fiscal year Current yearBusiness area BA20
Select
Double-click the balance of the current period.
In the line item list, press the “Choose” button in order to choose a different line layout. Select the “Standard” (1SAP) line layout. Double-click the line item with business area BA20. You access the detail view of the item.
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SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008
Choose “Call upDocument overview” to access the document display.
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SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008
SAP General Ledger Processing WorksheetName:__________________________
Userid #: _______________________________ Date: ___________________________
1.What is the long text of this G/L account in the maintenance language?
a. Which account group does this account belong to?
b. Can you add other information to the G/L account? If your answer is yes, how?
c. Accounts can be defined as a P & L statement account or a balance sheet account.
What type of account is account 160000?
2. What is the account currency in:Company code 1000?
Company code 2000?
3. View the following accounts and find out if they are reconciliation accounts?
If so, for which subsidiary ledger?
Account 161000 Reconciliation account for
Account 140000 Reconciliation account for
4. List three accounts in company 3000.
5. What is the short text for the debit side?10
SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008
What is the short text for the credit side?
6. What is the document type?
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