district disaster management authority (d

DISTRICT DISASTER MANAGEMENT PLAN

DISTRICT DISASTER MANAGEMENT PLAN OF

DISTRICT KINNAUR, HIMACHAL PRADESH

PREPARED BY: -

DISTRICT DISASTER MANAGEMENT AUTHORITY

(DDMA) KINNAUR

Approved By

Chairman District Disaster management Authority, Kinnaur


“DISTRICT“DISTRICT“DISTRICT“DISTRICT DISASTER MANAGEMENT PLAN DISASTER MANAGEMENT PLAN DISASTER MANAGEMENT PLAN DISASTER MANAGEMENT PLAN ““““

KINNAURKINNAURKINNAURKINNAUR

Supported By

Himachal Pradesh State Disaster Management Authority (HPSDMA),

Disaster Management Cell, Dept. of Revenue, Govt. of Himachal Pradesh

United Nation Development Programme (UNDP), New Delhi, India

Acknowledgment to

Deputy Commissioner, Kinnaur (H.P.)

Assistant Commissioner to Deputy Commissioner

Supported By:

Shailender Chauhan

District Coordinator Training & Capacity Building (District Kinnaur)


Abbreviations:

ARMVs Accident Relief Medical Vans

BIS Bureau of Indian Standards

CBOs Community Based Organizations

CBRN Chemical, Biological, Radiological and Nuclear

CSR Corporate Social Responsibility

CRF Calamity Relief Fund

CWC Central Water Commission

DDMA District Disaster Management Authority

DCMC District Crisis Management Committee

DM Disaster Management

DMC Disaster Management Cell

DOC Emergency Operation Centre

GIS Geographic Information System

GSI Geological Survey of India

GoI Government of India

GPS Global Positioning System

HPC High Powered Committee

HIPA Himachal Institute of Public Administration

IAY Indira Awas Yojana

IAG Inter Agency Coordination

ICIMOD International Centre for Integrated Mountain Development

IRS Incident Response System


ICT Information and Communication Technology

IDRN India Disaster Resource Network

IDKN India Disaster Knowledge Network

IMD Indian Meteorology Department

ITK Indigenous Technical Knowledge

MFA Medical First Aid

MHA Ministry of Home Affairs

CCF National Calamity Contingency Fund

NDEM National Database for Emergency Management

NDMA National Disaster Management Authority

NDMF National Disaster Mitigation Fund

NDRF National Disaster Response Force

NEC National Executive Committee

NGOs Non-Governmental Organizations

NIDM National Institute of Disaster Management

NSDI National Spatial Data Infrastructure

NYKS Nehru Yuva Kendra Sangathan

PPP Public-Private Partnership

PRIs Panchayati Raj Institutions

QRT Quick Response Teams

RH Reproductive Health

SAARC South Asian Association for Regional Cooperation

SAR Search and Rescue Search and Rescue


SASE Snow and Avalanche Study Establishment

SCMC State Crisis Management Committee

SDMA State Disaster Management Authority

SDRF State Disaster Response Force

SEC State Executive Committee

SOPs Standard Operating Procedures

UN United Nations

L0 Disaster Disaster which can be manned at the District Level.

L1 Disaster Disaster which can be manned at the State Level.

L2 Disaster Disaster which is beyond the coping capacity of state and

Intervention of National Govt. is required.


Contents

Sr. No.

Title

CHAPTERS:

1. Introduction

2. Hazard, Vulnerability, Capacity and Risk Assessment(HVCRA)

3. Institutional arrangements for DM

4. Prevention and mitigation measures

5. Preparedness measures

6. Capacity building and training measures

7. Response and relief measures

8. Reconstruction, rehabilitation and recovery measures

9. Financial resources for implementation of DDMP

10. Procedure and methodology for monitoring, evaluation, updation and

maintenance of DDMP

11. Coordination mechanism for implementation of DDMP

12. Standard Operating Procedures (SOPs) and check list

ANNEXURES:

1. Important Telephone Numbers – District Administration – Annexure –

I

2 Format for First Information Report on Natural Calamity

Annexure-II

3 Rapid Assessment Format Annexure-III

4 Situation report Format Annexure-IV

5 Rapid Assessment format (For Big Disaster) Annexure-V

6 List of Trained person in disaster management Annexure-VI

7 Revised list of Items and Norms for assistance under natural

calamity Annexure-VII

8 Requisition for army aid by civil authorities Annexure-VIII

9 De requisition for army aid Annexure-IX

10 Guidelines for Requisitioning of Armed Forces Annexure-X

11 Emergency Support Function at District Level-Annexure XI


CHAPTER 1

INTRODUCTION

The Kinnaur district is one of the twelve administrative districts of Himachal Pradesh.

This district is given the special status of tribal district as schedule 5 area under the constitution of

India. The district came into existence on 1st May 1960. Earlier it was a part of Mahasu district.

Under the DM Act 2005, it is mandatory on the part of District Disaster Management Authority

(DDMA) to adopt a continuous and integrated process of planning, organizing, coordinating and

implementing measures which are necessary and expedient for prevention as well as

mitigation of disasters. These processes are to be incorporated in the developmental plans of the

different departments and preparedness to meet the disaster and relief, rescue and rehabilitation

thereafter, so as to minimize the loss to be suffered by the communities and are to be

documented so that it is handy and accessible to the general public.

Kinnaur district introduced ‘Single Line Administration’ in April 1988 which was practiced

till

July 1996, and it was reintroduced in

September

1998. Under this system, Deputy

Commissioner is conferred Powers of Head of

Departments in the district.

Kinnaur is bound by Tibet and Uttaranchal on the east, Shimla district in south-west, Kullu and

Lahaul-Spiti district in the north-west. The district headquarter is located at Reckong Peo and its is

divided into three administrative sub-ivisions – Pooh, Kalpa and Nichar. It has five Tehsils

namely Pooh, Moorang, Kalpa, Sangla and Nichar & one Sub-Tehsil i.e. Hangrang. Kinnaur has

three development blocks – Pooh, Kalpa and Nichar having 65 panchayats.


1.1 Aim and Objectives of Plan:

Aim

The overall aim of this plan is to facilitate actions by different stakeholders to prevent / mitigate

disaster and climate risk, and enhance preparedness and develop capacities for effective disaster

management in the district. It further seeks to identify and clarify the roles and responsibilities

of the internal and external stakeholders throughout the entire cycle of disaster management,

i.e. pre-disaster, during disaster and post disaster phases.

Objectives of the DDMP:

The specific objectives of the DDMP are:

• To identify and map disaster risk,

• To strengthen institutional arrangements in the district by identifying roles and

responsibilities of different stakeholders,

• To facilitate enhanced level of preparedness of different stakeholders and develop their

capacities, preparation and implementation of action plan for disaster risk mitigation,

strengthen mechanism for early warning, response & relief, guide rehabilitation &

recovery and facilitate mechanism for monitoring, evaluation, revision and updation.

• To clarifying Authority, Responsibility and Relationships: - Clarifying as to who is

responsible for ensuring that the work gets done, distributing and decision making

authority among the team members and the existing organizational units, and

establishing formal lines of communication.

• Obtaining Resources: - Obtaining funds, personnel, supplies and equipment necessary

for doing the required activities.

• Establishing the Control System: - Determining the nature of information, which is

necessary for carrying out activities, identifying sources of such information and setting

up reporting systems for Disaster Management

• Monitoring, Evaluation and Updation: - The plan needs to be monitored from time to

time and updated.

The District Disaster Management Plan (DDMP) is the guide for achieving the objective related

to disaster mitigation, preparedness, response and recovery. This Plan w i l l h e l p i n d i s a s t e r

r e s p o n s e in a planned way to minimize human, property and environmental loss.


1.2 Authority and Reference:

On 23rd December, 2005, the Government of India took a defining step by enacting the Disaster

Management Act, 2005, which envisaged creation of Authorities at all three levels as below:

• National Disaster Management Authority (NDMA),

• State Disaster Management Authorities (SDMA),

• District Disaster Management Authorities (DDMA).

Section 31. (1) mentions that there shall be a plan for disaster management for every district of the

State and Section 31. (2) states that the District Disaster Management Plan shall be prepared by the

District Authority, after consultation with the local authorities and having regard to the National

Plan and the State Plan, and the same will be approved by the State Authority. As per “Section 25”

the Constitution of District Disaster Management Authority was done on 01.06.2007. The

provisions of the “Section 30, Sub Section 02, (i)” of the act state that the District Authority may

prepare a disaster management plan including district response plan for the district and according

to (xv) it may prepare, review and update district level response plan and guidelines.

The District Plan shall be reviewed and updated annually. The copies of the District Plan referred

to in sub-sections 31(2) and 31(4) shall be made available to the Departments of the Government in

the district. The District Authority shall send a copy of the District Plan to the State Authority

which shall forward it to the State Government. The District Authority shall, review from time to

time, the implementation of the Plan and issue such instructions to different departments of

the Government in the district as it may deem necessary for the implementation thereof.

1.2 Evolution of the DDMP in brief:

Preparation of the District Disaster Management Plan is the responsibility of the District Disaster

Management Authority of the district. The first draft plan is to be discussed in the DDMA.

The main steps involved in the development of this plan are:

Data collection from all line departments

Data analysis

Discussion with experts


Reference of national and international literature

Preparation of action plans for all line departments

Preparation of draft plan document

Mock drill to check the viability and feasibility of the implementation methodology

Wide circulation for public and departmental comments

Preparation of the final plan document

1.4 Stakeholders and their responsibilities: -

Following is the detailed list of stakeholders involved in Disaster Management in India

at various levels:

Stakeholders

Responsibilities

1.

NDMA

• To provide guidance and support for implementation of policies and plans related to

disaster management.

• To deploy NDRF on request by DDMA

• To coordinate and monitor with the state for the implementation of the policies and

plans related to Disaster management.

• Facilitate mobilization and deployment of specialized resources on request by the

DDMA / HPSDMA.

2.

HPSDMA

• To approve the DDMP

• To provide guidance and direction for preparation, revision, updation and

implementation of the DDMP

• To issue and provide disaster management guidelines

• To support mitigation, response, rehabilitation, and capacity building actions

• Monitor and evaluate implementation of the DDMP

• To coordinate with NDMA, MHA and other stakeholders for implementation of the

DDMP

• Coordinating DRR activities and implementation thereof.

• Facilitating resources on demands rise by administration.


3.

DDMA

Kinnaur

• Annual updation of DDMP

• Facilitate and coordinate implementation of DDMP

• Building capacity by trainings and awareness

• Managing all resources at district level

• Coordinate and liaise with stakeholders

• Coordinate with local authorities for implementation of DDMP

4.

DEOC

Kinnaur

• System to collect, receive, and report and status of victims and assist family

reunification

• Enable local authorities to establish contact with the state authorities

• Coordinate planning procedures between district, the state and the center

• Provide ready formats for all reporting procedures as a standby.

5.

Police

Department

• To enhance the level of departmental preparedness for emergency response

• Ensure action as per assigned responsibilities under emergency support functions

assigned as per this plan

• Having sound communication and security plan in place to coordinate law and order

issues;

• Training to security personnel in handling disaster situations and issues related to

them.

6.

Home

Guards/Fire




• support the primary agencies in responding during the incident

• Establish, maintain and manage search and rescue response system;

• Coordinate search and rescue logistics during field operations;

• Provide status reports of S&R updates throughout the affected areas.

Fire Fighting

Rescue Calls

Special Calls

VIP and VIP Duties

Enforcement of Law

Fire Prevention

Salvage

Inspection of all public and private institution/Buildings regarding the emergency and life

safety.

Public awareness, Lecture and Mock Drills .

Assisting Administration and Police in mainting Law and Order.

Recovery of Dead bodies and weapons.

13. Search Duty .


7.

Health and

Family

Welfare

• To implement action plan for disaster risk mitigation in hospitals and other health

infrastructures




• To coordinate, direct and integrate State level response and activation of medical

personnel, supplies and equipment

• Provide human services under the Department of health

• To prepare, keep and check ready Mobile Hospitals, stocks of equipment and drugs

• To network with private health service providers

• To provide resources for mass level water decontamination

8.

HPSEB Ltd.

•To enhance the level of departmental preparedness for emergency response



• Provide and coordinate with State and support until the local authorities are

prepared to handle all power related problems

• Identify requirements of external equipment required such as DG sets, generators

etc

• Damage Assessment

9.

Irrigation

& Public

Health

• To implement departmental action plan for disaster risk mitigation




• Ensure adequate sanitation and drinking water facilities

• Ensure special care to the vulnerable communities

10.

Municipal

Council/

SADA

• To prepare and implement DM Plan for Municipal council

• To enhance the level of municipal preparedness for emergency response



• Land Usage planning

• Solid/ liquid waste treatment and management

• Make arrangement for proposal disposal of waste in their respective areas;

• Arrange adequate material and manpower to maintain cleanliness and hygiene


11.

H.P

PWD





• Emergency clearing of debris to enable reconnaissance; Clearing of roads

• Assemble casual labour; provide a work team carrying emergency tool kits,

depending on the nature of disaster, essential equipment such as Towing vehicles,

Earth moving equipment Cranes etc.

• Construct temporary roads; Keep national and other main highways clear from

disaster effects such as debris etc.

• Coordination with private services providers for supply of earth moving equipment

etc.

12.

Rural

Development





• Make arrangement for proposal disposal of waste in their respective areas;

• Arrange adequate material and manpower to maintain cleanliness and hygiene.

13.

BSNL

Other

Network




• Coordination of national actions to assure the provision of telecommunication

support to the state and district;

• Coordinate the requirement of temporary telecommunication in the affected areas.

14. • To implement departmental action plan for disaster risk mitigation

Food and

Public

Distribution




• Identify requirement of food and clothing for affected population;

• Control the quality and quantity of food, clothing and basic medicines

• Ensure the timely distribution of food and clothing to the people;

• Ensure that all food that is distributed is fit for human consumption.

15.

Transport





• Overall coordination of the requirement of transport in implement emergency

related response and recovery functions, search and rescue and damage assessment;

• Make an inventory of vehicles available for various purposes;


16.

Department

of

Public

Relations




• To provide and collect reliable information on the status of the disaster and disaster

victims for effective coordination.

• Coordinate with all TV and radio networks to send news flashes for specific do’s,

don’ts & needs.

• Respect the socio-cultural and emotional state of the disaster victims while

collecting information for dissemination.

17.

Department

of Animal

Husbandry





• Treatment of animals (Domestic and Wild);

• Provision of vaccination;

• Disposal of dead animals;

Contingencies for the Deptt. In aftermath of disaster are;

� Treatment and rescue of injured animals in post disaster situation,

� Supply of medicines, vaccines and feed supplements,

� Provision of feed conc. Ration and dry fodder in emergency situation,

� Disposal of dead bodies/carcasses-the Department people will be there to help the

personals inn proper disposal of dead bodies/carcasses of animals,

� Proper vaccination of livestock after the disaster to prevent the outberak o

contagious diseases.

� Deptt. Can manage to provide livestock/poultry birds after the aftermath to restart

the livestock rearing.

� Managing/ maintaining the health of Mules/ Donkeys/Horses and other local

transport animals as these animals as these animals will urgently be required in post

disaster scenario in the local topography.

18.

Forest

department





• Prevent, mitigate risk of forest fires and provide emergency support functions

• To keep the department prepared for supporting the DDMP

• Removal of fallen trees and Forestation or shifting of trees.

• To provide fuel wood for the relief camps and public;

• Have adequate storage of fuel wood and make arrangement for distribution thereof;

• To provide fuel wood for cremation.


19.

NDRF,

Nurpur

Armed

Transit

Camp at

Pandoh


• Carrying out search and rescue on requisition by District as well as state

administration.

• Strengthening the response mechanism through trainings and awareness.

• Coordinate with administration in response as well as capacity building.

• Facilitate administration with the key resources in disaster.

20.

Revenue


• Training of Patwaris and field kanugo’s with reference to disaster.

• Gathering damage report from the ground through PRI’s and patwaris.

• Implementation of VDMP’s

21.

Urban

Develop-

ment and

Rural

Develop-

ment

(Sanitation

/ Sewerage

Disposal)

• Make arrangement for proposal disposal of waste in their respective

areas;

• Arrange adequate material and manpower to maintain cleanliness and

hygiene.

22.

Public

Relation

• Inform public about the disaster and raise public awareness

• Communicate warning and relay announcements issued by SEOC

• DPRO responsible working with media

5 How to use the Plan:

The DDMP framework is to be used as per the organizational structure existing at district,

Block, Gram Panchayat, Municipality and community level. The plan outlines the

preparedness and mitigation measures for the various organizations and institutions within the

district to be followed during the non- emergency period of the disasters as well as to prepare

oneself for the crisis that may arise during any emergency. DDMP thus helps in meeting the

crisis at the lowest level with least loss of life and damage to property. The annexure of

the plan provides the important and necessary contact details of the stakeholders at national,

state and district level upto panchayats.


1.6 Approval Mechanism of the plan:

Authority for implementation. As per Section 31(2) of the Disaster Management Act 2005,

there shall be a plan for disaster management for every district of the State. The District Plan

shall be prepared by the District Authority, after consultation with the local authorities and

having regard to the National Plan and the State Plan, to be approved by the State Authority.

1.7 Plan review and updation:

Periodicity as per Section 31(4) The District Plan shall be reviewed and updated annually. Also, as

per Section 31(7) The District Authority shall, review from time to time, the implementation of the

Plan and issue such instructions to different departments of the Government in the district as it may

deem necessary for the implementation thereof.

1.8 Training:

After developing a plan, it must be disseminated and managers must be required to train their

personnel so that they have the knowledge, skills and abilities needed to perform the tasks

identified in the plan. Personnel should also be trained on the organization-specific procedures

necessary to support those plan tasks.

1.9 Exercise the Plan:

Evaluating the effectiveness of plan involves a combination of training events, exercises and

real-world incidents to determine whether the goals, objectives, decisions, actions and timing

outlined in the plan led to a successful response. The purpose of an exercise is to promote

preparedness by testing polices plans and training personnel.

1.10 Revise and Maintain:

Planning teams should establish a process for reviewing and revising the plan. Reviews should

be a recurring activity. Review on an annual basis is considered minimum. It should be

mandatory to consider reviewing and updating the plan after the following events:

i. A major incident.

ii. A change in operational resources (e.g., policy, personnel, organizational structures,

Management processes, facilities, equipment).

iii. A formal update of planning guidance or standards.

iv. Each activation.

v. Major exercises.

vi. A change in the district ‘s demographics or hazard or threat profile.


vii. The enactment of new or amended laws or ordinances.

The responsibility for the coordination of the development and revision of the basic plan,

annexes, appendices and implementing instructions must be assigned to the appropriate

person(s).


CHAPTER 2

HAZARD, VULNERABILITY, CAPACITY AND RISK ASSESSMENT

2.1 District Kinnaur – An Introduction

Kinnaur is located between 77°45’ and 79°00’35” East longitudes and between 31°05’50” and

32°05’15” north altitudes. Kinnaur is bound by Tibet and Uttaranchal on the east, Shimla district in

south-west, Kullu and Lahaul-Spiti district in the north-west. Kinnaur district has a mountainous

topography, ranging in altitude from 1,600 m to 6,816 m, having steep valleys carved by streams

and rivulets having their origin in the glaciated ridges.

Most of the Kinnaur has a temperate climate due to its high elevation, with long winters from

October to May and short summers from June to September. The lower parts of the Satluj valley

and the Baspa valley receive monsoon rains. The upper areas of these valleys and lower reaches of

Spiti valley in Kinnaur fall in the rain shadow area. These areas are considered to be arid regions,

having climate similar to Tibet. In the lower reaches of Satluj and Bapsa Valleys, the vegetation

comprises trees like pine, oak, chestnut, birch, deodar, fir, grasses and shrubs giving a lush look to

the area. The high terrains here give way to great adventure sports of all kinds including beautiful

trekking routes such as the 'Parikrama of Kinner Kailash'. The district also has the Beautiful and

world famous Nako Lake and three wild life sanctuaries namely Lipa-Asrang, Rakchham-Chhitkul

and Rupi-Bhaba. Ibex, Yak, Goral, Blue Sheep, leopard, Musk-Deer, Himalayan Black bear etc.

are found in these sanctuaries.

2.2 Administrative Setup:

In District Kinnaur, ‘Single Line Administration’ was introduced in April 1988 till July 1996 and

reintroduced in September 1998. Under this system, Deputy Commissioner is conferred Powers of

Head of Departments in the district. The district is divided into three administrative sub-divisions –

Pooh, Kalpa and Nichar. It has five Tehsils namely Pooh, Moorang, Kalpa, Sangla and Nichar &

one Sub-Tehsil i.e. Hangrang. Kinnaur has three development blocks – Pooh, Kalpa and Nichar

having 65 panchayats.


Figure : Administrative Map of Kinnaur District

2.3 Socio economic profile of the district

Figure : Representing the Socio Economic Profile of District Kinnaur


Population As per 2011 Census

Male 46,249

Female 37,872

Rural 84,121

Urban NIL

Sex Ratio 819 (No. of females per 1000 males)

0-6 population Total = 7987: Male – 4090; Female – 3897

Density of

Population

13 per sq. km.

Literacy Rate of Rural Population- As Per 2011 Census

Total 80.77

Male Literacy 88.37 %

Female Literacy 71.34%

Figure: Population Map


Geographical Area (In Hectares) (Source: District Statistical Office,

Kinnaur)

Total Area 624,212

Forest Land 38,707

Cultivated Land 10017

Non-Cultivable 576,178

Altitude Between 2,350 m to 6,816 m above sea level.

Longitude Between 77° 45' and 79° 00' 35'' East Longitude

Latitude Between 31° 05' 50'' and 32° 05' 15'' North Latitude

Major Rivers Satluj, Spiti & Baspa

Population Tehsil Wise

Tehsil Male Female Total

Hangarang (ST) 2390 2269 4659

Pooh 4681 3628 8309

Moorang 5403 4835 10238

Kalpa 10321 8869 19190

Nichhar 15463 12220 27683

Sangla 7991 6051 14042

Total 84121

Administrative Setup

No. of Sub Divisions 3 - Pooh, Kalpa, Nichar

No. of Tehsils 5 - Sangla, Pooh, Nichar, Moorang, Kalpa.

Sub Tehsil 1 – Yangthang

Development Blocks 3 - Nichar, Kalpa, Pooh


Panchayats 65

Villages (2001) 660 (241 inhabited and 419 uninhabited villages.

Average Popul. 349 inhabited villages

Distances

Nearest Railway

Station

Shimla - 235 Kms

Nearest Airport Shimla - 235 Kms

Education (2015-16)

Primary Schools

184. (436 Teachers+3163 Students)

Middle Schools 36 (150 Teachers+2388 Students)

High Schools 19 (146 Teachers+ 1837 Students)

Sr. Sec. Schools 31 (449 Teachers+1415 Students)

Colleges 1-Govt Degree collage R/Peo. (19 Teachers+464 Students)

Others ITI R/Peo, DIET R/Peo.

Health Facilities (2015-16) (Source: District Statistical Office, Kinnaur)

Regional Hospitals 1(Reckong Peo)

Civil Hospital 1(Chango)

Community Health Centres 4 (Pooh-1, Nichar - 2, Kalpa – 1)

Primary Health Centres 21 (Nichar -6, Kalpa – 5, Pooh -10)

Sub-Centres 34 (nichar-12, Kalpa-8, Pooh-14)

Ayurvedic Health Centres 28 (Nichar-10, Kalpa-8, Pooh-10)


Climate

Temperature [With respect to Kalpa for the year 2003]

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Min

(in deg cent)

-4.7

-7.2

-4.2

-0.2

2.5

8.2

10.2

10.2

4.5

1.5

-2.8

-6.5

Max

(in deg cent)

16.1

13.1

20.1

23.1

25.2

25.7

25.3

24.4

24.6

21.4

20.0

15.9

Total

Rainfall(in

mm)

0.00

0.00

23.9

83.5

59.6

28.2

78.2

32.5

26.8

04.9

0.00

0.00

Total Snowfall

(in cms)

45.5

139.9

85.6

16.0

0.00

0.00

0.00

0.00

0.00

0.00

06.4

75.1

Homeopathy 1(Reckong Peo)

Bed Capacity Allopathic-174 ayurvedic-20

Figure: Annual Rainfall Map


2.4 Hazard, Risk, Vulnerability and Capacity Analysis

The unique Geo Climatic conditions of the District make it vulnerable to various kinds of natural

hazards/disasters which have been compounded by increasing human interventions with the nature.

There is need to identify and delineate the Hazard Risk zones of the District (areas vulnerable to

various hazards) which will provide the necessary information to work on micro-level and to map

the active and dormant processes of the hazards. The disasters, which generally occur in this

district and its various areas prone/vulnerable to various kinds of disasters, are as under:

Hazard Type

Name of Sub-Division & Hazard Vulnerability

Kalpa Pooh Nichar

Earthquakes Moderate Very High Moderate

Floods High Very High High

GLOFs Moderate Very High Very High

Landslides High High High

Forest Fires High Low High

Domestic Fires Moderate Moderate Moderate

Road Accidents

Moderate

Moderate

Moderate

Avalanches Moderate High Low

Cloud Bursts Low -NA- Moderate

Wind Storm Moderate High Moderate

Drought Moderate High Moderate

District Kinnaur located on the folds of the Himalayas lies in the earthquake Zone IV and is highly

prone to earthquakes.


2.5 Risk Analysis of Kinnaur District:

2.5.1 Earthquakes:

District Kinnaur lies in

western part of young folded

mountains of Himalayas

which are still instable. The

district falls in seismic zone

4 and 5 High damage risk

zone (MSK VIII) and very

High damage risk zone

(MSK IX or more)

respectively. As per the

recorded history of

earthquakes the district has

Figure: Depicting the sesmic zonation and History of Past Earthquakes in

district Kinnaur

magnitude of 4.0 and above.

been hit by more than 12 times

by earthquakes having

History of Significant Earthquakes in Kinnaur (Mw 3.0 and above)

Sr.

No.

Date Magnitude Coordinates Tentative Location

1. 1809 5.5 30°42'00'' N 78°30'00'' E Near Labrang

2. 19.1.1975 6.7 32°07'28'' N 78°64'14'' E Kaurik Village

3. 2.2.1975 5.1 32°33'36'' N 78°53'00'' E Indo China Border

4. 19.7.1975 5.1 31°57'00'' N 78°35'24'' E Near Chango

5. 29.7.1975 5.5 32°34'12'' N 78°29'24'' E Near Kanam

6. 6.7.1976 5.1 32°36'24'' N 78°21'00'' E Near Raksham

7. 8.9.1976 5.3 32°14'08'' N 78°45'36'' E Near Baspa

8. 19.2.1977 5.4 31°48'00'' N 78°45'48'' E Near Rangbar Thachang


9. 27.3.1977 5.1 32°40'12'' N 78°39'36'' E Lenchichi

10. 13.6.1981 5.0 31°49'12'' N 78°27'36'' E Nalpaya Thach

11. 28.5.1981 5.2 31°49'48'' N 78°25'48'' E Barling

12. 27.2.1983 5.3 32°36'00'' N 78°34'12'' E Khadi Thach

13. 30.5.1999 4.9 31°48'36'' N 78°54'36'' E Near Miyang Lung

14. 28.4.2000 4.1 31°30'36'' N 78°15'00'' E Near Mehbar

15. 17.6.2000 4.3 31°48'00'' N 78°27'00'' E Near Nalpaya Thach

2.5.2 Physical Vulnerability:

As per the housing statistics contained in the table below, 76.7% of the building stock of the

district falls in Category A which is highly susceptible to earthquake damage. Majorly the houses

constructed in district are wooden which are highly vulnerable to fire hazard resulting due to

earthquake shaking.

Table 1: Distribution of House by Predominant Materials of Roof and Wall and Level of

Damage Risk

Table No: HP 12 State: HIMACHAL PRADESH District:

KINNAUR

Wall/Roof

Census

Houses

Level of Risk under

No. of

Houses

%

EQ Zone Wind Velocity m/s Flood

Prone

Area

in %

V IV II

I

II 55&5

0

47 44&3

9

33

Area in % Area in %

100 100

WALL

A1-Mud

Unburnt Brick

Wall

Rural 878 2.1

Urban

Total 878 2.1 H M


A2- Stone Wall Rural 30,394 74.

6

Urban

Total 30,394 74.

6

H L

Total-Category-A 31,812 76.

7

B-Burnt Bricks

Wall

Rural 1,680 4.1

Urban

Total 1,680 4.1 M L

Total-Category-B 1,680 4.1

C1-Concrete

Wall

Rural 923 2.2

Urban

Total 923 2.2 L VL

C2-Wood Wall Rural 4,710 11.

4

Urban

Total 4,710 11.

4

L M

Total-Category-C

5,633

13.

6

X-Other

Material

Rural 2,328 5.6

Urban

Total 2,328 5.6 VL M

Total-Category-X

2,328

5.6

TOTAL BUILDINGS 41,453

ROOF

R1-Light Rural 32,535 78.5


Weight Sloping

Roof

R1-Light

Weight Sloping

Roof

R2-Heavy

Weight Sloping

Roof

Urban

Total 32,535 78.5 M H

Rural 5,099 12.3

R2-Heavy

Weight Sloping

Roof

R3-Flat Roof

Urban

Total 5,099 12.3 M L

Rural 3,819 9.2

R3-Flat Roof Urban

Total 3,819 9.2 Damage Risk as per that for the wall supporting it

TOTAL BUILDINGS 41,453

Probable Maximum Precipitation at a station of the district in 24 hrs is 720mm

Housing Category: Wall Types

Category-A: Buildings in field-stone, rural

structures, unburnt brick houses, clay houses.

Category-B: Ordinary brick building:

buildings of the large block &prefabricated

type, half-timbered structures, building in

natural hewn stone.

Category-C: Reinforced building well built

wooden structures.

Category-X: Other materials not covered in

A,B,C. These are generally light.

Notes: 1. Flood prone area failure that

Housing Category: Roof Type

Category-R1- Light Weight (Grass, Thatch,

Bamboo,Wood,Mud,Plastic,Polythene,GI

Metal,Absbestos Sheets,Other Material)

Category-R2-Heavy Weight(Tiles,Slate)

Category-R3-Flat Roof (Brick,Stone,Concrete)

EQ Zone V: Very High Damage Risk

Zone[MSK>IX] EQ Zone IV : High

Damage Risk Zone[MSK VIII]

EQ Zone III : Moderate Damage Risk

Zone[MSK<VII] EQ Zone II : Low

Damage Risk Zone [MSK<VI]


protected area which may have more severe

damage under failure of protection works. In

some other areas the local damage, may be

secure under heavy rains and chocked

drainage.

2. Damage Risk for wall types is indicated

assuming heavy flat roof in categories A, B

and C (Reinforced Concrete) buildings. 3.

Source of Housing Data: Census of Housing,

GOI,2001

Level of Risk : VH=Very High ; H=High;

M=Moderate; L=Low; VL=Very Low


2.5.3 Social Vulnerability:

The community living in this areas is oblivious to the great threat of earthquake in the regions. The

community is neither aware nor prepared. Administration is trying to strengthen the preparedness of

the community to enable them cope with various disasters. Kinnaur has about 2594 number of people

living with various disabilities as per the detail given below. Their disability would be a serious

impediment for their safety during disasters which can further be exacerbated by the terrain of the

district. The SC and ST population comprises of 59% (with SC population of 14750 and ST of

population 48746) of the total population and these communities are more vulnerable as a result of

marginalised social status. These groups generally get excluded from various programs and become

more vulnerable due to their social status. Further children and women are at higher risk during the

disasters due to their dependence on others.

Table: Detail of Disabled person in District Kinnaur

Type of disability Total

disabled

Rural Urban Rural Literates

Gents Ladies Total Gents Ladies

(1) (2) (3) (4) (5) (6) (7) (8) (9)

Blind 1,395 1,395 - 769 626 801 522 279

Dump 236 236 - 111 125 35 28 7

Deaf 399 399 - 199 200 82 60 22

Handi-capped 472 472 - 250 222 256 170 86

Mentally 92 92 - 56 36 52 32 20

Total 2,594 2,594 - 1,385 1,209 1,226 812 414


2.5.4 Floods:

a) Flash Floods:

District Kinnaur have been witnessing many developmental activities in recent years and

hydroelectric projects is one of them. Accelerated runoff dam failure, have raised the hazard of flash

floods. Glacial melting due to global warming is another major cause of flash floods as the major

glaciers in the higher hill tops are receding at an alarming rate due to natural anthropogenic reasons.

Heavy rains and floods cause damages to cultivated land of the farmers and wash away the bridges,

human beings and cattle heads.

Table below explains various flash flood in district Kinnaur and its impact

Date Impact

29th Sept. 1988 a flash flood

occurred due to cloud burst in

Soldang Khad.

Caused heavy loss of life and property in the Soldng village.

• Washed away the Bhabanagar water works.

• Washed away 2 Km of NH-22 across Soldan Khad.

• Created landslides along the eastern slopes of Soldan Khad

and damaged road to Ponda.

• Lake was formed on the Satluj river near conference.

• Block stopped the flow of Satluj river for about 30 minutes

and created a temporary lake having dimensions roughly

about 6000 m long. 200-250 m wide and 25-30 m deep

extending up to Wangtoo Bridge.

• Lake water entered Sanjay Vidut Pariyojna and damaged

the Power House.


31 July and 2 August 1991

24 Feb 1993

4th and 5th September

Cloudburst and flash flood along Soldan Khad in Satluj valley

killed 32 people, 15 houses, 35 bigha agriculture land, 600 apple

trees, 2Km of road of NH 22 and 20 m bridge on Soldan Khad

washed away. Agriculture land along Leo village situated

downstream.

Flood washed away 15 houses, 35 bigha of agriculture land and

about 600 apple trees in Soldang village.

Satluj river blocked twice due to major landslide and rock fall near

Jhakri and Nathpa, damaging NH-22.

Another flash flood occurred in two phases along Duling Khad on

4th and 5th September causing extensive damage in Tapri, district

Kinnaur.

First flash flood occurred on 4th

September 1954 at 2 p.m. After

cloudbursts in the upper

catchments of Duling.

Another flood came at 6 a.m.

and 9 a.m. on 5th Sept. 1995

• 32 people and 35 cattle lost their lives.

• Huge debris formed a fan along Satluj and formed a take

partially blocking the Satluj

• Flash flood caused heavy damage due to change in course

of Satluj from left to right bank increased the tow and

lateral erosion at Tapri.

• Washed away 19 houses, HRTC workshop along with 3

bursting the lake formed during

the previous cloudbursts.

buses.

• Change in course is still causing tow erosion to NH-22.

4-5 Sept. 1995 Flash flood along Panwi Khad in Satluj valley washed away 19

houses, 3 buses, HRTC workshop and damaged HPPWD rest

house at Tapri.


August 1997 Cloudburst and flash flood along Satluj river killed 19 people, 464

cattle, 105 houses damaged, 10 cattle sheds and 39-hectare

agriculture land. Total loss was estimated Rs.672.9 million.

Flash floods in the night of 31st

July and 1st August 2000 in

Satluj valley.

Flash floods in the Satluj valley resulting in the increase in water

level of Satluj an up to 60 feet above the normal level. The flash

flood was termed as the one that occurs once in 61,000 years.

Widespread damage in the valley right from its confluence with

Spiti river near Khab to downstream areas. Extensive damage to

200 Km of NH-22, washed away 20 bridges, 22 Jhulas and badly

damaged 12 bridges. About 1000 irrigation, sewerage, flood

protection and water supply schemes were badly damaged.

Expensive damage to hydel projects including NJPC. 135 people

and 1673 cattle lost their lives. The total estimated loss was to the

tune of Rs. 1466.26 crore.

Flash flood in Satluj river due

to breach in the Parachoo lake

in Tibetan catchment on 26th

June 2005

Extensive damage as a result of risen water level of Satluj river

due to breach in Parachoo lake formed in Tibet catchments.

Washed away the NH-22 at a number of places, 10 bridges, 11

ropeways washed away, 15 motor able and 8 jeep able bridges and

footbridges damaged/affected, 10 Km stretch of NH-22 between

Wangtoo and Samdo was washed away, and various link roads

were damaged. Total loss estimated to the government as well as

public property was some Rs. 610 crore.


b) River Floods: A river flood is also one of the major

threats in district Kinnaur. Satluj is the main river

flowing in the district which has witnessed flood in the

past.

Figure : Critical Infrastructure along the River Course

Factors affecting degree of danger:

Depth of water, Velocity, Duration and Date of rise, Frequency of occurrences, Seasonality, Rock

strata, and

Vegetation cover.

The river Satluj

enters from Tibet at

Shiplika into

Kinnaur and forms

confluence with its

tributary River Spiti

at Khab Bridge.

Sutlej is joined by

many of its

tributaries namely

Parchhu Nalla, Spiti

River, Tithang Nalla,

Tinku Nalla. It leaves Kinnaur district

Figure: Flood Map of District Kinnaur

and enters Shimla district at Chaura village cutting across the entire district and finally flows into

the Arabian Sea.


Figure: landslide Map of Kinnaur

2.5.5 Landslides: Kinnaur is a mountainous district having rugged topography and deep and narrow

valleys and steep slopes which makes it very prone to different types of slope failure namely Land

sliding, Slumping/Creeping, Rock fall, Shooting Stones, etc. Landslides are the

downslide movement

of soil, debris or rocks,

resulting

from natural cause,

vibrations, overburden

of rock material,

removal of lateral

supports, and change in the water content of rock or soil odies, blocked drainages etc. This problem has

been compounded by the increasing anthropogenic activities. The main cause of slope failure/landslide etc. is

steep and fragile slopes, loose soil, fissured/fractured rock strata, some tectonic activity, heavy rainfall, toe

erosion by running water and human intervention with the natural settings like various unplanned

construction activity, deforestation, faulty land use planning, use of explosives in construction, practicing

unscientific mining, quarrying, tunneling methods, unscientific dumping on the valleys etc. The shooting

stone, which is very common in many parts of District Kinnaur is caused, among others, by the animal

movements and winds. The landslides have caused loss of life and infrastructure in the past. The slope failure

is seen in one or other form in all the parts of the district in deep interiors, in the villages and on high

mountain ranges/slopes. But, its disastrous effect is observed mainly near the villages and along National

Highway-22 (Now NH 5), old Hindustan-Tibet Road and other link roads connecting the villages of the

district. Few major landslides which occurred in the district are Malling landslide, Dubling landslide,

Spillow landslide, Khadra Dhaank landslide, Lippa landslide, Pangi Nala landslide, Powari landslide,


Sapni landslide, Brua landslide, Kuppa landslide, Urni landslides, Sholding landslide, Nathpa landslide

etc. The main road leading to Kinnaur has many flashpoints which if triggered by natural events block the

connectivity to the district. Such susceptibility is very for other internal roads of the districts. The

landslides would cut of connectivity to all the valleys and villages and people would be left to fend for

themselves.

2.5.6 Landslide Hazard of the district:

The geographical nature of Kinnaur is very steep. Table below gives description of important landslides

in the State and it contains landslide of Kinnaur too. Landslides are the downslide movement of soil,

debris or rocks, resulting from natural cause, vibrations, overburden of rock material, removal of lateral

supports, and change in the water content of rock or soil bodies, blocked drainages etc.

Sr.

No.

Landslide Area

History of Damage

1

Maling (1968). This slide damaged 1 Km NH-22 and is still

active.

2

Sholding (Dec.1982) This occurred at Sholding nala collapsing 3

bridges and 1.5 of road was vanished.

3. Urni Damage to NH-05

2.5.7 Snow Avalanches:

Figure: Showing Avalanche Risk map of Kinnaur and High

Risk Settlements


The high mountain ranges and higher reaches of District Kinnaur remains snow covered for most part of the

year as it receives heavy snowfall during the winters. The intermittent snowfall in the district forms many

layers of snow/ice on the ground, which remains frozen during the winters. The snowfall during the month

of February and March cause the mass of snow move down the slopes of the mountains and the valleys.

This is called ‘Snow Avalanche’. The snow avalanches are unlike glaciers are smaller in mass and faster in

movement. As per the report prepared by Taru the major flash points of avalanches are: Bhagat Nalla,

Tinku Nalla, Pyala Nalla (Jangi) and Ralli on the National Highway-22. The types and scale of

avalanches can differ depending on the combination of the various factors and their scale. They are

common in elevations of more than 3500 m on slopes of 30o-45°.Convex slope covered with grass are

more prone to avalanches causing great damage to life and property. The villages at high altitudes and

army and para-military camps are

frequently hit by this form of natural calamity.

2.5.8 Forest Fires:

Forests have a high degree of susceptibility to forest-fires and these fires have already destroyed

precious

forest wealth

and caused

incalculable

harm to the

flora and

fauna of the

entire

affected

regions of the

district.

Figure: Fire

Map of the

district


The damage from fire is much more pronounced in mountains region as the difficult hilly topography

is invariably a hindrance. It has there been observed in the past, once started the fire assume

mammoth proportions causing extensive damage to the biological wealth. Due to heavy local

dependence upon the forests, the socio-economic effects of fires are also substantial for the

communities residing in and around these forest areas. Major forest-fires are occurring in the hills

because of the accumulation of the leaf and litter in the forests. District Kinnaur is spread over

an area of 6,407 sq. Kms. out of which, approximately 546,970 hectare land is covered by forest

and rest of the area is particularly above the Tree-Line remains covered by snow/ under cultivation

or built up area of villages/human habitations. The Kalpa and Nichar Sub-division of the district are

relatively thickly forested and the Pooh Sub-division of the district is sparsely covered by the

vegetation and forms part of the ‘Cold Desert’. There are 3 wild-life sanctuaries in the district

namely Lipa-Asrang, Rakchham-Chhitkul and Rupi-Bhaba.

The incident of forest-fire is not observed very commonly and frequently in the district. It is very less

observed in the Sub-division Pooh and is observed in Nichar and Kalpa Sub-divisions. The forest-fire in

these areas is generally caused by traditional practice of burning the old vegetation/grasses and fallen pine

leaves, and woods for proper regeneration of vegetation. Smoking in forests, camp-fires by tourists,

picnickers, and local people, use of traditional

‘JHOKTI’ (Mashaal/torch) made of Turpentine rich woods of pine and Chilgoza tree (pinus

gerardiana)) by local people for movement during nights. Use of traditional harvesting of thorny bushes for

fodder and more importantly short circuiting/ sparking of electrical transmissions lines crossing over the

forests. In year 2016 District witnessed major forest in Dhar Wadang, Ribba, and Purbani area. Home

Guard, Local volunteers and forest guard were deployed to control forest fire.

a) Domestic Fires:

District Kinnaur comprises 65 panchayats having 234 habited villages and 426 un-habited villages with

average population of 335 habitants per village. Most of the inhabited villages are compact and nucleated

in structure and the sloppy built up area comprise houses constructed very close to each other. In some cases,

a person can jump from one roof to another. Most of the traditional houses in Kalpa and Nichar Sub-division

and Moornag tehsil and some villages of Pooh tehsil in Sub-division Pooh are made up of are made up by


using large number of wood in the form of beams, binders, columns, roofs and floors to make the house

earthquake resistant and keep it warm and cozy as well. The houses in Hangrang Sub-tehsil and some

villages of Pooh Sub-teshil are made up mainly of stone, mud/clay, thatch and thin woods due to scarcity of

trees in the area. The clustered houses that too over a sloppy land in the villages except Hangrang Sub-tehsil

with the large scale use of timber in the houses and heavy stock of dried fuel-woods for domestic use and

dry stock of fodder for animals make the houses very prone to fire in Sub-division of Kalpa and Nichar and

some parts of Pooh. The table below depicts the two major fire incidence in District

Kinnaur.

Table: Past Fire Incidents in Kinnaur

Sr . No Village Date Impact

1. Rakchham 18th November, 2002 This fire accident was one of the most devastating fire

disasters in the history of the district. On the evening of

18th November 2002, a fire broke out in the Rakchham village

of Tehsil Sangla. In this incident, 120 houses were totally

burnt along with the ancient Kali Temple. Some cattle also

died in the fire as the fire spread out very rapidly and giving

no much time to the villagers to rescue their belongings. An

estimated loss of Rs. 7 crores was reported.

2. Buar 4th April 2009 40 wooden houses were totally burnt along with the

belongings in the fire accident. An estimated loss of

Rs. 3 crores was reported in the incident.

2.5.9 Fire Accidents:

In this district, most of the houses in the villages have been constructed using a lot of wood. Moreover, the

houses are constructed closely to each other. These houses are very prone to fires. The inaccessibility of

the villages to fires services make the villages a perfect case of domestic fire disasters. Many such cases

have happened in the past in the district. Also the majority of the land in the district is forest land.

Forest fires are very common. The terrains of the district make it difficult to deal with forest fires. The

details of fire tragedies which have struck the district is given in the table below.

Table: - Incidents related to Fire Disaster in Kinnaur


Year No. of

Calls

received

Details of Human

Lives

Details of Cattle Cost of Property (in

lakh)

Lives

saved

Lives lost Lives lost Lives

lost

Saved Loss

(1) (2) (3) (4) (5) (6) (7) (8)

1995 6 - - - - 5.85 0.91

1996 8 37 1 - - 15.20 9.63

1997 6 - 7 - - 0.67 3.95

1998 17 - 11 - - 28.63 171.93

1999 20 - 9 - - 22.05 117.37

2000 9 - 20 - - 19.30 20.14

2001 11 - 11 - - 28.75 28.91

2002 19 - 34 - 13 24.71 802.80

2003 8 - 9 - - 217.50 14.16

2004 12 - 29 - - 236.50 234.93

2005 12 - 39 - - 28.10 10.49

2006 6 - 23 - - 6.30 1,343.25

2007 16 - 7 - 4 35.80 278.85

2008 17 - 2 - - 51.73 110.65

2009 13 - 4 - - 66.25 485.11

2010 10 - 12 - - 13.55 25.61

2011 5 - 3 - - 52.10 2,505.25

2.5.10 Cloudbursts:

Cloudburst is a devastating weather phenomenon representing highly concentrated rainfall over a small area

lasting a short term. In meteorological terms, the rain from a cloud burst has a fall rate equal to or greater


than 100 MM (4.94 inches) per hour and usually last for over an hour. Though the exact mechanism is not

yet perfectly understood, research suggests that they are a manifestation of intense vortices on a small scale.

These vortices generate strong convective currents which lift the moisture laden air rapidly to form

cumulonivous clouds, which shed the water loads with ferocity. In other words, a cloudburst is a freak

phenomenon caused by an up rush of air currents

holding up a large amount of weather, rising as a plume of air slightly warmer than its

surroundings. The sudden cooling and consequent cessation of currents, causing the entire mass of water

descend on a small area with catastrophic force due to rapid condensation of clouds. These mostly occur in

mountainous regions particularly in interior regions. The north westward moving monsoon systems (low

pressure area/cyclonic circulations) after recurving over Rajasthan, North- West Madhya Pradesh and

passing over Himachal Pradesh, are found to cause these cloudbursts. It leads to flashfloods, landslides,

uprooting of trees, house collapse, dislocation of traffic & bridges, and human casualties on large scale over

the area. The topography of the district enhances the devastation caused by cloudbursts, as the water

flowing down the steep slopes brings debris, boulders and uprooted trees with great velocity damaging any

structure which comes in the way leading to a significant loss of life, property and natural habitat.

2.5.11 Wind Storms:

Wind Storm can be defined as ‘A storm with high winds or violent gusts but little or no rain’. The District

Kinnaur is vulnerable to cyclonic wind storms particularly during the winters. The winds touch the

maximum speed of 40 Knots with average speed being 24 Knots causing wide spread damage to life and

property, houses, blows of roofs, power-transmission lines, communication lines, uprooting trees and

poles. Sub-Division Pooh is highly prone to this Hazard in District Kinnaur.

2.5.12 Road Accidents:

District Kinnaur has good network of roads which include part of NH-22 (now NH-5) from Wangtu

to Sumdo, old Hindustan Tibet Road from Tapri to Kanam and other link roads connecting the various

villages of the district. The roads in the district include motorable roads, and jeepable roads, both metalled

and unmetalled. The National Highway-22 meanders along the Satluj river towards Spiti across very rugged

and steep terrains.


2.5.13 Retreat of Glaciers in the Himalayas and threat of GLOFs

There are almost 3,300 glaciers in the Nepalese Himalayas and 2,300 of them contain glacial lakes. These

lakes are quietly growing because of rising temperatures, which is a mojor threat to the

district. The retreating glaciers would also disturb the water cycle of the Himalayas and cause

major ecological disaster besides causing major water scarcity in the entire region. More over, the melting

glaciers are giving rise to formation of lake which can burst causing large scale damage. The inventory of

potentially dangerous lakes has been prepared as per the details given in table below : -

Table: Summary of Glaciers, Glacial Lakes and lakes identified as potentially dangerous in

Himachal Pradesh River

Basin

Glaciers Glacier Lakes

Number

Area (Sq.

Km)

Ice Reserves

(cu. Km)

Number

Area (Sq.

km)

Potentially

dangerous

Beas 358 758 76.40 59 236.20 5

Ravi 198 235 16.88 17 9.6 1

Chenab 681 1705 187.66 33 3.22 5

Sutlej 945 1218 94.45 40 136.46 3

Sub-

basins

372

245

11.96

7

0.18

2

Total 2554 4161 387.35 156 385.22 16


Figure Glacier type maps of Kinnaur

40 glacial lakes have been mapped in the Sutlej basin which cut across the entire district. Out of these, three

lakes have been identified as potentially dangerous.

2.5.14 Drought

The slowest of all hazards and that can be reverted with various measures. Moisture retention and drought

proofing to mitigate, preparing contingency plans and operationalization are some measures against

droughts. It can lead to shortage of water, loss to agriculture, and horticulture crops, power generation.

Recently due to lack of rainfall within District Kinnaur a drought like condition was created in 2016 and

water was provided for irrigation and drinking through tankers.

2.5.15 Industrial/Structural Vulnerability:


Figure: Classification of Industries


Figure: Population effected due to industries

Due to rapid urbanization, the buildings, constructions, and other infrastructures have been developed rapidly

without taking into consideration the disaster vulnerability of the district. The map above also shows that

the major industries in Kinnaur are Hydro Power and people mostly effected due to industries are in Nichar

and Kalpa teshil of Kinnaur. Most of the constructions are not disaster resilient or earthquake safe which

increases the vulnerability of the population to various hazards. This is a major concern in the district. The

hydropower projects in Kinnaur are mostly run of the river projects. The river water is diverted through

an underground headrace tunnel which provides the head for the water to fall through. The fall is used to

extract energy by means of turbines located in underground powerhouses deep inside the hills. The

blasting of the hills required to lay the steeply falling head race tunnel and the construction of underground

power houses and the reservoir at the head, greatly disturb the fragile ecological balance in the mountainous

regions of Himachal Pradesh. The river dries up as its water is diverted over long stretches and landslides are

caused as the hill is blasted damaging forests, roads, houses, water sources and farmland in the villages. On

Nov 18, 2015, a burst in the penstock pipe of 100 MW

Sorang hydropower project in Kinnaur district washed away homes, cattle shade and farms in Burang and


surrounding villages leaving at least 3 people dead, 4 missing, several injured and hundreds of livestock

washed away. Several saved their lives by clinging to pillars. Six homes were destroyed fully. The main

bridge of the village was blown away & disconnected the villages with rest of the state. The accident

cost losses of crores to Burang villagers & the Himachal Pradesh state.

2.6 SUB-DIVISION WISE HAZARD PROFILE & EVALUATION

Sr. No Division Hazard profile & Evaluation: History of Disasters:

1. Kalpa The lower regions of Kalpa sub-division

lie near the Satluj river and Baspa river

respectively, which make these regions

highly prone to the floods and landslides

mainly in the months of July and August.

In the upper regions of the sub-division,

the problem of drought due to minimum

rainfall has arisen in past history. The

kalpa sub-division is prone to following

hazards especially:

� Flood /land slides

� Drought

� Cloud burst

� Earthquake

� Road Accident

� Flash flood in Satluj in

August, 2000 in which the low lying areas

were washed away and remaining portion

also developed cracks.

� Flash flood in Parchu/

Satluj in 26 Jane 2005, and Baspa River

in July, 2005 in which road was heavily

blocked between Samdu to Wangtu

including washing away of bridges on NH

-22 Khab, Akpa, Kharo, Karchham, Leo,

and 2 No. NJPC Bridges, in addition to

washing way of the road at large No. of

points thereby disconnecting large parts

of the district.

� Drought occurs due to

scarcity of rainfall/ snowfall and is of a

creeping nature. Lack of water irrigation

purpose leads to a fall in the output of

agricultural /horticultural crops leading to

a fall in the income level of the people and

causing misery to them. One such


condition occurred in the district in year

2001.

� Cloud burst occurred in

1997 in Wangtu which washed away 2

bridges on NH-22 at Wangtu and formed

a lake submerging road length of 1.5 Km.

There by cutting off the district and

washing away wangtu the part of Panvi

village.

� Cloud burst in Brua village

In June 2000, in which half the village

was washed away and remaining portion

also developed cracks.

� Rakchham village fire

incident in November 2002, in which 120

houses were totally burnt with estimated

loss of Rs. 7 crore.

2. Nichar Nichar sub-division starts entering the

boundary of Kinnaur district. This sub-

division has 18 gram panchayats. The

sub-division at lower areas near Satluj

river are highly susceptible to the flash

floods and landslides. Also, the

panchayats at higher altitudes are prone to

drought due to minimum rainfall and

unavailability of efficient sources for

irrigation. This sub-division is susceptible

to the hazards especially:

Hazard Evaluation:

� Food/land slides

� Drought

� Cloud burst

Flash Flood in Parchu/Satluj in 26 June

2005, And Baspa River in July, 2005 in

which road was heavily blocked between

Samdu to Wangtu including washing

away of Bridges on NH-22 Khab, Akpa,

Kharo, Karchham, Leo, and 2 No. NJPC

Bridges in addition to washing away of

the road at large No. of points thereby

disconnecting large parts of the district.

Cloud burst in 1997 in Wangtu

which washed away 2 bridges on NH-22

at Wangtu and formed a lake submerging

road length of 1.5 km. There by cutting

off the district and washing away Wangtu

the part of Panvi village.


� Earthquake

� Road Accident

3. Pooh Sub-Division Pooh is spread along the

Indo-Tibet Border and Lahaul & Spiti.

This sub-division comprises of 24

scattered panchayats. On the ridges of the

Indo-Tibet Border, the area is highly

prone to the seismic activity as we look

into the hazard profile of this sub-

division. Hence needs attention. The sub-

division is highly prone to the

floods/landslides in the lower lying belts

such as Chango, Shailkhar, Leo,

Moorang, Pooh and Spillo Panchayats

due to Spiti river and Parchhu lake which

has emerged as a potential destructive

subject for this region in last decade. This

sub-division is prone to the hazard

especially.

Hazard Evaluation:

� Flood/land slides

� Drought

� Cloud burst

� Earthquake

� Road Accident

Earthquake in Kaurik village located near

the boundary of pooh sub-division in

January 1997 of 6.7 Magnitude.

Earthquake in Chango village in July

1975 of 5.1 Magnitude.

Earthquake in Kanam village in July 1975

of 5.5 Magnitude.

Flash flood in Parchu/Satluj in 26 June

2005, in which road was heavily blocked

between Samdu to Wangtu including

washing away of Bridges on NH-22

Khab, Akpa, Kharo, Karchham, Leo and 2

No. NJPC Bridges, an addition to washing

away of the road at large No. of points

thereby disconnecting large parts of the

district.

Leading to a fall in the income level of

the people and causing misery to them.

One such condition occurred in the

district in year 2001.

Cloud burst occurred in 1997 in Wangtu

which washed away 2 bridges on NH-22

at Wangtu and formed a lake submerging

road length of 1.5 km. There by cutting

off the district and washing away Wangtu

the Part of Panvi village.

Landslide in Maling Naala (1968)

damaging NH-22 and is still active.


2.7 Capacity Analysis

The vulnerability of the district to various hazards is high to very high. In view of the hazard and

vulnerability profile of the district the capacity analysis of the district to deal with various disasters is very

important.

2.8 Government Workforce:

There are172 Gazettedd and 3143 Non Gazetted) Government Employees and 1255 daily wages/Contractual

employees in district and 950 employees of various government undertakings out of which 754 are regular

and 196 are on daily wages/contractual. This workforce can act as a resource has yet not been trained and

oriented in DM and related issues. Hence their capacity to respond to disaster effectively and prepare a

culture of prevention and safety would be less effective.

2.9 Fire Stations:

Kinnaur has only one fire station situated at the district HQ. The villages of kinnaur are located at far flung

area and the response capacity of the stations is reduced to few kilometers only. We need to at least have

one fire station in each Tehsil HQs/valley of the district for better and timely response. These fire stations

can be trained and equipped for multi-hazard response.

2.10 Home Guards Network:

First Battalion of Home Guards is stationed at Kinnaur with a total strength of 552. This human resource is

trained in DM. But their deployment to non-disaster duty would prohibit their utilisation for disaster related

matters.

Table: Police Network in Kinnaur

Sr.

No.

Name of the Establishment Total

Strength

Contact No. Wireless

Network

Police Stations

1. Police Station Bhabha Nagar 01786 – 253455 Yes

2. Police Station Pooh 01785 – 232420 Yes

3. Police Station Reckong Peo 01786 – 222210 Yes

4. Police Station Sangla 01786 – 242617 Yes

Police Posts


5. Police Post Nichar 01786-204544 Yes

6. Police Post Kafnu, Nichar 01786-262352 Yes

7. Police Post Tapri, Nichar 01786-261230 Yes

8. Police Post Karchham, Sangla 01786-202210 Yes

9. Police Post Kalpa 01786-226010 Yes

10. Police Post Murang 01785-252524 Yes

11. Police Post Yangthang, Hangrang 01785-236180 Yes

Outer Police Posts

12. Outer Post Chaura, Nichar 94595-82426 Yes

13. Outer Post Thopan, Kalpa Yes

14. Outer Post Namjha, Pooh 01785-234220 Yes

15. Outer Post Chango, Hangrang 01785-252388 Yes

2.11 Quick Response Teams (QRTs) formation for Disaster Management in the Kinnaur

District:

Quick Response Teams have been formed in the Kinnaur District by District Administration with Police

Department and Himachal Home Guard respectively. These QRTs consists of 20 team members each well

furnished in Disaster Management so that in case of any disaster occurrence, these teams can be deployed

for prompt response and action.

Table: QRT Himachal Home Guard in Kinnaur District

Sr

No.

Name of Home Guard Person Sr No. Name of the Home Guards Person

1 Mr. Sukh Dev 27 Mr. Pratap singh

2 Mr. Parsa Ram 28 Mr. Umesh Kumar

3 Mr. Mukesh Chand 29 Mr. Sukh Lal

4 Mr. Jai Kumar 30 Mr. Gyan Pratap


5 Mr. Maya Singh 31 Mr. Vidhya Sagar

6 Mr. Sunil Kumar 32 Mr. Yog Raj

7 Mr. Boudh Raj 33 Mr. Dev Raj

8 Mr. Jyoti Lal 34 Mr. Vinod Kumar

9 Mr. Rajesh Kumar 35 Mr. Vikrant Kumar

10 Mr. Roshan Lal 36 Mr. Rakesh Kumar

11 Mr. Jitender Singh 37 Mr. Pushp Raj

12 Mr. Chander Shekher 38 Mr. Pawan Kumar

13 Mr.Rajender Singh 39 Mr. Prem Chand

14 Mr. Gyan Kirti 40 Mr. Vikas

15 Mr. Sunny 41 Mr. Manu Raj

16 Mr. Raj Bhagat 42 Mr. Chatar Singh

17 Mr.Subhash 43 Mr. Chatar Singh

18 Mr. Yogesh 44 Mr. Vimal Kumar

19 Mr.Shashi Bhushan 45 Mr. Mahender Singh

20 Mr. Mukesh Kumar 46 Mr. Sultan Singh

21 Mr. Deepak Kumar 47 Mr. Abhishek Singh

22 Mr. Manu Raj

23 Mr. Surya Kant

24 Mr. Jyveen Singh

25 Mr. Sankalp Negi

26 Mr. Akbar Singh


2.12 Medical Facilities and Manpower:

The status of medical institutions, workforce is given in the following table.

Table: Health Infrastructure in Kinnaur

Allo

pat

hic

Ayv.

&

Home

o.

Allopat

hic

Ayurvedi

c

Allo-

pathi

c

Ayurved

ic

Allo-

pathic

Ayurve

dic

Homoe-

pathic

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

2015-16 57 29 22 01 10 15 09 04 01

Development Block wise : 2011

Nichar 12 09 03 - 01 05 02 - -

Kalpa 27 12 15 01 05 09 04 02 -

Pooh 18 08 04 - 04 01 03 02 -

2.13 Army Network and Central Paramilitary Forces :

The district has good presence of army and CPMFs (ITBP) in the district. The ITBP located a

Sarahan, district Shimla has been designated as a regional response centre for disaster response. The

presence of the forces in the district can come as handy for disaster response.

2.14 CBOs and NGOs:

There are not many NGOs working in the district. However many community based organizations are in

existence. Their training and orientation has not been done. However, their networking and orientation in

DM is under way. The list of NGOs/CBOs working in the district is as below:

It is clear from the above discussion that the district has limited capacities in the event of a disaster

and hence will need to depend on the external support.


Table: List of NGOs in Kinnaur District

1. Mahila Kalyan Parishad

Kinnaur at Reckong Peo

Email-

[email protected] Fax

No. 01786-222838

Rattan Mahjari

(President)

-do- 01786-222838,

9418103751,

9816178889

Vangmo Negi -do- 9459980163

Foola Negi -do- 9418620689

Miss Maldassi -do- 9418302198

2. Seva NGO, Jaiswant Building

Opposite- Hotel Jeevan

Jyoti, Reckong Peo

Email-

[email protected]

m

Chhering Lal

Negi (President)

-do- 9418572700

Tashi Chhering

Negi

-do- 9418004775

3. Swavalamban NGO,

Near PNB Bank, Reckong Peo.

Surat Negi

(President)

-No- 9418400072,

9816822272

Saroj -do- 9418425290

Susheel Kumari -do- 9418760457

2.15 List of Equipments

Equipments Contact Person Telephone No.

Bolt Cutter SFO 222311 222219(101)

Breathing Apparatus Self contained

SFO 222219(101)

Gloves Rubber,Tested up to 25000 Volt

BSO A R 22311 222219(101)

Sr.

No.

Name of NGO Members Trained-

S&R and

First Aid

Contact No.


Electrical Generator (10KV) SFO 222219(101

Extensions Ladder SFO 222311 222219(101)

Fire Station S F O 222219(101)

First Aid Kits B.S.O 222311

Foam Tender SFO 222219(101)

Foam Type SFO 222311 222219(101)

Light Ambulance Van CMO Kinnaur

Medium Ambulance Van CMO Kinnaur

Mobile O.T. Unit Satish Kumar -

Portable Oxygen Cylinders RH Peo CHC Sangla

Pump High Pressure Portable H. S. Negi 222219(101)

Search Light SFO 222311 222219(101)

Stretcher normal SF O 222311 222219(101)

Suit-Fire Proximity SFO 222219(101)

Tipper Heavy duty o/o A. E. PWD Sangla O/o Xen PWD

9418343413

Rope S.F.O. 22311 222219(101)

Shovel

Pick Axe SFO 9459087988 222311

222219(101)

Axe Large SFO 9459087988 222311222219(101)

Siren /Hooter SFo 9459087988 222219(101)

Life Jackets SFO 222311 222219(101)

Fire Tenders SFO H.S. Negi 222219(101)

Transport Vehicle Rai Singh 9418209561

Tarpaulins CC Bhim Bhagat BSO A.R.Sharma

SFO H.S. Negi

9459087988 222311

222219(101)

Tents CC Bhim Bhagat SFO H.S.Negi

9459087988 222219(101)

Equipments Quantity in Nos

Contact Person Telephone No.


Bolt Cutter - - -

Road Roller 2 XEN Karchham 01786-253330

Bulldozers Wheeled/Chain

12 JSW.Company XEN Karchham 01786-25330

Buses 4 --Do

CO2 Type 14 --Do

Air Copressure 18` Xen Karchham 01786-253303

J.C.B 3 Xen Karchham 01786-25330

Earth Movers 9 -- Do --

Electric Drill 5 --Do--

Electrical Generator(Kv)

5No. --Do--

Extensions Ladder

4 --Do--

Fire Station 1 --Do-

First Aid Kits 13 JSW, CMO KInnaur.

Gas Cutter

operator 32 JSW

Heavy Truck 4 --Do-

Jack with (five to

tun lift) 5 --Do-

Light

Ambulance Van 1 --Do-

---Tapri -- Kafnoo

Sledge Hammer 30+13 R.O Wild Life Rupi N /Sari

J.SW =30

Stretcher harness (set)

10 --Do--

Stretcher normal

`

10 --DO-

Tipper Heavy

Duty

27 JSW Hydro 261253


Pick Up Van 1 Asstt. Eng. Karchham

Tractor 2 --d0-- --do

Bullero Camper 1 Asstt. Eng. Sangla 01786-242317

Bullero Lx 1 Xen Eng.

Karcham 253303

Truck

Stone Crusher 1 Xen Karchham 01786-252303

Truck 4 1

Xen Karchham 01786-253303

Tipper 2 Xen Karchham 01786-253303

Hot Mix Plant 1 --do--

Shovel 200+

10 12 10

IPH Nichar S. D. O. NH-22 10-IPH Nichar

PickAxe 170+

10+10 Nigulsari

Axe 20+3 At Sholding

Hacksaw 12+15 IPH Nichar

Siren/Hotter 3 JSW Hydro, CHoltu

Equipments with Home Guard and Fire Department

*Item

Name

*Item

Description

*Item

Quantit

y and

unit

*Specify

location if not

present at the

department

*Availability

Month

(January to

December)(

Specify)

*Transportatio

n

Mode

(Road,Train

Air,Water or

NA)

Operator

provided(Yes/No/N

a)

Bolt

Cutter(S

hears)

6Nos Kalpa,Sangla,

Nichar,Mooran

g Urni &BTC

Jan.to Dec. By Road Yes

Chippin

g

6Nos B.T.C Jan.to Dec ---do--- Yes


Hammer

SlegdeH

ammer

14 Kalpa,Sangla,N

ichar,Moorang

Urni &BTC

---do--- Yes

Heavy

Axe

15 ---do--- ---do--- ---do--- Yes

Set of

Rope

1 B.T.C ---do--- ---do--- Yes

Crecent

/Adjusta

blewrenc

her

1 B.T.C ---do--- ---do--- ---do---Yes

Shovel 29 Kalpa,Sangla,N

ichar,Moorang

Urni &BTC

---do--- ---do--- Yes

Crow

bar

16 ---do--- ---do--- ---do--- Yes

Helmet 38 ---do--- ---do--- ---do--- Yes

Pick

Axe

9 ---do--- ---do--- ---do--- Yes

Axe 15 ---do--- ---do--- ---do--- Yes

Ceiling

book

19 ---do--- ---do--- ---do--- Yes

Bucket 26 ---do--- ---do--- ---do--- Yes

Lanterns 1 B.T.C Sharbo ---do--- ---do--- Yes

Life

jackets

1 ---do--- ---do--- ---do--- Yes

Extensio

n Ladder

6 ---do--- ---do--- ---do--- Yes

Rope

Ladder

6 B.T.C and All ---do--- ---do--- Yes


Companies

Co2

Type

6 ---do--- ---do--- ---do--- Yes

Foam

type

2 ---do--- ---do--- ---do--- Yes

DCP

type

10 ---do--- ---do--- ---do--- Yes

Tarpauli

n

6 B.T.C, Sangla,

Nichar and

Moorang

---do--- ---do--- Yes

Sr No. Equipments Contact Person

1 Water Tenders with High Pressure pump and

appliances

Sh. D.N. Negi, SFO

2 Portable pump Sh. D.N. Negi, SFO

3 Comby Tools Sh. D.N. Negi, SFO

4 Breaking Tools Sh. D.N. Negi, SFO

5 Pick Axe Sh. D.N. Negi, SFO

6 Large Axe Sh. D.N. Negi, SFO

7 Firemen Axe Sh. D.N. Negi, SFO

8 Sledge Hummer Sh. D.N. Negi, SFO

9 Gen set Honda Sh. D.N. Negi, SFO

10 Inflatable Light Sh. D.N. Negi, SFO

11 Extension Ladder Sh. D.N. Negi, SFO

12 Rescue Ropes Karamental BOB 50 mtr. Sh. D.N. Negi, SFO




15 Chain Saw wooden petrol start Sh. D.N. Negi, SFO

16 Carpenter Saw Sh. D.N. Negi, SFO

17 Rubber Gloves Sh. D.N. Negi, SFO

18 Strechers Sh. D.N. Negi, SFO

19 Blower Exhauster Sh. D.N. Negi, SFO

20 B.A. Set (Breathing Apparatus) Sh. D.N. Negi, SFO

21 Shovels Sh. D.N. Negi, SFO

22 Crow bar Sh. D.N. Negi, SFO

23 Door Breakers Sh. D.N. Negi, SFO

24 Entry Suit Aluminized Sh. D.N. Negi, SFO

25 Fire Proxumity Suit Sh. D.N. Negi, SFO

26 Q.R. Vehicle Sh. D.N. Negi, SFO

27 Life Jackets Sh. D.N. Negi, SFO

2.16 Review of Risk Potentialities in District

2.4.5 Type of Disaster Major Impact Damage Prone Areas-Wards Domestic Fire Loss of life and infrastructure,

Houses and Property Kalpa and Nichhar Block

Forest Fire Flora and Fauna, environmental

degradation Urni, Ribba Nichhar and Sangla

Land Subsidence Human Life and infrastructure,

Impact on Economy, Houses and

Property

Pooh and Kalpa Block

Earthquake Loss of life and infrastructure Entire district

Flood Loss of crop, human and animals,

and infrastructure also loss of

forest area.

Mainly the Nichhar Block

Cold Waves Loss of life (man and animal) Entire district

Avalanche Human loss and damage of property

Pooh Block


Road Accident Human life loss, Increase in Disability

Entire district

Drought Loss to crops Mainly Pooh Block

Dam Outbrust Loss of crop, human and animals,

and infrastructure also loss of

forest area.

The lower belt of the district mainly Nichhar Block

Risk matrix:

Following is a risk matrix developed based on the historical information, consultations with the

district level officials and secondary data / information. Probability of damage and loss is

categorised in to very, High, Moderate and Low, without specifying any particular quantitative

values for each of these categories. The categorization is very broad representation of likely

damages and loss, rather than a highly scientific micro-level risk assessment. The matrix is

prepared to serve the purpose of DRR decision making.

Table : Showing overall Vulnerability of District Kinnaur to various Hazards

Eleme

nts at

Risk

Degree of Vulnerability to Various Hazard

Earthqu

ake

Landsl

ide

Flash

Floods

/

GLOF

Snow

Avala

nche

Drought

Forest

Fires

Domestic

Fires

Dam

Failure

Road

Accidents

Com

munit

y

Very

High

High

Very

High

High

High

High

Very High

High

High

Infrast

ructur

e

Very

High

Very

High

Very

High

High

Moderate

Moder

ate

Low

High

Low


House

s

Very

High

Very

High

High Moder

ate

Low

Low

Very High

High

Nil

Social

Sector

Very

High

High Moder

ate

Low Moderate Low Very High Low High

Liveli

hood

Sector

Very

High

High Moder

ate

Low Very

High

High

High

High

High

Envir

onme

nt

Very

High

Very

High

Very

High

High

Very

High

Very

High

Very High

Very

High

Low


CHAPTER 3

INSTITUTIONAL ARRANGEMENTS FOR DM

The Disaster Management Act 2005 provides for an effective institutional mechanism for

drawing up and monitoring implementation of disaster management plan for prevention and

mitigating effects of disasters and for taking a holistic, coordinated and prompt response to any

disaster situation. Under Section 78 of the DM Act 2005, powers are conferred to the State

Government for making rules to carry out the provisions of this Act and notify such rules in

the official gazette. The vulnerability of the district to various hazards is medium. In view of the

hazard and vulnerability profile of the district the capacity analysis of the district to deal with

various disasters is very important. The institutional mechanism at national and state level has

been created as per criteria laid down in Disaster Management Act, 2005.


3.1 DM organizational structure at the national level :

The NDMA, as the apex body at national level for disaster management, is headed by the

Prime Minister. The Act also provides for the National Executive (NEC) at the National level.

The NEC comprises the Union Home Secretary as Chairperson, and the Secretaries to the GOI in

the Ministries/Departments of Agriculture, Atomic Energy, Defense, Drinking Water Supply,

Environment and Forests, Finance (Expenditure), Health, Power, Rural Development, Science &

Technology, Space, Telecommunications, Urban Development, Water Resources and the Chief of

the Integrated Defense Staff of the Chief so for Staff Committee as members. Secretaries in the

Ministry of External Affairs, Earth Sciences, Human Resource Development, Mines, Shipping,

Road Transport & Highways, and the Secretary, NDMA will be special invitees to the meetings

of the NEC. The NEC is the executive committee of the NDMA, and is mandated to assist the

NDMA in the NDMA in the discharge of its functions and also ensure compliance of the

directions issued by the Central Government.


Table 3.2: Nodal ministry/department for disaster management

Following are the Nodal agencies in the Government of India and in the state mandated for early

warning of different natural hazards prevailing in the state of Himachal Pradesh:

Sr.

No.

Hazard/Disaster

Nodal Agency with online web page address

Contact Details

1.

Floods

Central Water Commission of the Ministry of

Water Resources, Shimla Zone

http://india-water.gov.in/ffs/

http://www.india-water.gov.in/eSWIS-MapViewer/

0183-236105

0177-2624036, 0177-

2624224 ,

dirmashimlacwc@ nic.in

2.

Landslides

Geological Survey of India

http://www.portal.gsi.gov.in/

0172-2622529 Fax; 0172-

2621945;

Mob: 09417371954.

[email protected]

[email protected]

1077

3. Earthquake

N- India Meteorological Department,

http://www.imd.gov.in/pages/earthquake_prelim.php

http://www.imd.gov.in/pages/main.php

http://bhuvan-

noeda.nrsc.gov.in/disaster/disaster/disaster.php

S- SDMA/SEOC

D- DDMA/ DEOC

N- 011-24619943 / 24624588

/Dehradhun 0135-2525458,

S- 0177-2626211/ 0177-

2629724/ 0177-2624976;

9816127668

[email protected]

D-1077

4.

Hydro-

meteorological

5. Droughts

6.

High Wind,

Hailstorm, Heat

Wave, Cold

Wave and High

Rainfall

7.

Forest Fire

Forest Survey of India, Dehradun

http://www.weathershimla.gov.in/#

http://fsi.nic.in/ http://bhuvan-

noeda.nrsc.gov.in/disaster/disaster/disaster.php?id=fire

(Fire)

01905-222900

101

8.

Epidemics

Health and Family Welfare Department

CMO OFFICE:

01905 -222177


102 & 108 NAS

9.

Human Induced

Hazards

Road accidents

Himachal Pradesh Police

GVK-EMRI

100

8894918180

10.

Dam / Reservoir

Burst

D- Hydro power project,

01905-223282

1077,

01902-223282

3.3 State Disaster Management Authority

:

Section 3 the Disaster Management Act 2005 lays down the establishment of State Disaster

Management Authority at the State Government levels. Accordingly for the State, the SDMA was

notified vide notification No. Rev. D(F) 4-2/2000-V dated 1-06-2007. The constitution of

the

SDMA is as under:-

i) Hon'ble Chief Minister Chairman

ii)

Sh. Kaul Singh Thakur (Hon'ble Revenue Minister)

Co-Chairman

iii) Sh. Rajinder Rana(Ex- MLA) Vice Chairman

iv) Chief Secretary Member

v) Additional Chief Secretary(Home) Member

vi) Additional Chief Secretary (PWD) Member

vii) Additional Chief Secretary (Health) Member

viii) Director General of Police Member

ix)

Additional Chief Secretary (Revenue)

Member Secretary


3.4 DISTRICT DISASTER MANAGEMENT AUTHORITY (DDMA):

Section 25 of DM Act 2005 & National Policy on DM 2009 – mandates establishment of

DDMA for every district and provides its composition. DDMA will be headed by the

respective District Magistrate/District Collector (DC)/Deputy Commissioner as the case may be,

with the elected representative of the Local Authority as the Co-Chairperson ex officio. DDMA

will act as the planning, coordinating and implementing body for DM at District level and

take all necessary measures for the purposes of DM in accordance with the Guidelines

laid down by the NDMA and SDMA. It will, inter alia, prepare the District DM plan for the

District and monitor the implementation of the National Policy, the State Policy, the National

Plan and the State Plan concerning its District.

The DDMA will also ensure that the Guidelines for prevention, mitigation, preparedness and

response measures laid down by NDMA and SDMA are followed by all Departments of the State

Government, at the District level and the Local Authorities in the District.

As per notification No. Rev. D(F) 4-2/2000 V dated 1/06/2007 via Additional Chief Secretary cum

F.C.- Revenue, Govt. of HP, District Disaster Management Authority has been formed according to

sub-section (1) of section 25 of Disaster Management Act, 2005 with following members:

The District Disaster Management Authority formed in District Kinnaur is chaired by the

Deputy Commissioner (ex officio) and has following members:


3.4 State Executive Committee :

The crisis management group at State and districts level have been constituted for the State. The

State Crisis Management Group (SCMG) is headed by the Chief Secretary. The SCMG shall

normally handle all crisis situation and advice and guide the District Crisis Management Group

(DCMG) also. The team will consist of SEC Structure

i Chief Secretary Chairperson

ii Additional Chief Secretary(Revenue) Member Secretary

iii Additional Chief Secretary(Home) Member

iv Additional Chief Secretary(Health) Member

v Additional Chief Secretary (PWD) Member


3.5 Advisory Committee of SDMA :

In Exercise of the powers conferred by Sub Section (1) of section 17 of the Disaster Management

Act 2005, the chairperson of Himachal Pradesh State Disaster Management Authority is pleased to

nominate the following official/non official experts as members of the Advisory Committee to

assist the Authority and to make recommendations of different aspects of Disaster Management.

The team will consist of

3.6 Centre for Disaster Management (HIPA):

Disaster Management Centre at HIPA was established by the State Government as per the

guidelines of the Central Government under the Ministry of Home Affairs. After the issuance of

the Notification of Disaster Management Act-2005, the Disaster Management Centre, HIPA is

organizing trainings on Disaster Management to different stakeholders. The Disaster Management

Centre, HIPA has organized a total 132 training programs for the Government employees as well

as to the representatives of Panchayati Raj Institutions, Urban Local Bodies, Government

Agencies, NGOs, Mahila Yuvak Mandals and other public/private agencies etc.

3.3.3.2 District Disaster Management Committee and Task Forces.

This district level Committee will function under DDMA and assist it in implementing various

tasks of DDMA. It will ensure effective and concerted response by Government people

participation at district level. The main objectives of this team are to:

• Provide a forum for communication, information exchange and developing consensus.

• Co-ordinate, eliminate duplication and reduce gaps in services.

• Mobilize and provide timely assistance and material support to disaster affected

community.

3.7 Sub-division Level Disaster Management Committee

Sub Division Level Disaster Management Committee headed by Sub Divisional Magistrate of the

respective Sub Division have been established in all Sub Divisions of the District.


INSTITUTIONAL MECHANISM AND THEIR FUNCTIONS

DM

Mechanism

Institutions/ Nodal

Department Functions

National Level

Mechanism

National Disaster

Management

Authority (NDMA)

For better coordination of disaster management at

national level, National Disaster Management

Authority (NDMA) is constituted. This is a multi

disciplinary body with nodal officers from all

concerned departments/ministries/ organizations.

State Level

Mechanism

HP State Disaster

Management

Authority

(HPSDMA)

On 23rd December, 2005, the Government of India

took a defining step by enacting the Disaster

Management Act, 2005, which envisaged creation of

the National Disaster Management Authority (NDMA)

headed by the Prime Minister, State Disaster

Management Authorities (SDMA) headed by the Chief

Ministers, and District Disaster Management

Authorities (DDMA) headed by the District

Magistrates or Deputy Commissioners as the case may

District Level

Mechanism

District Disaster

Management

Authority, District

District Disaster Management Authority (DDMA)

is constituted under the chairmanship of Deputy

Commissioner of District.


3.2 State Emergency Control Room :

There is a State Emergency Control Room in the HP Secretariat, Chhota Shimla, Shimla,

and Himachal Pradesh 171001 to provide Secretarial support to the Himachal Pradesh State

Disaster Management Authority and also facilitate the functioning of the Authority. 1070 is

the Helpline Line No. of State Emergency Control room which is operational 24 x 7. This

Control Room will receive the information from various sources. It shall be in constant

contact with the District Disaster Control Rooms, Police Control Rooms. The State

Emergency Control Room will receive the information, record it properly and put up to

the State Disaster Management Authority instantly. Similarly the instructions passed by the

State Authority shall be conveyed to the addressees and a record maintained to that effect.

3.8 IRS in the District :

Incident Response System Position (IRS)

The IRS organisation functions through Incident Response Teams (IRTs) in the field. In line with

our administrative structure and DM Act 2005, Responsible Officers (ROs) have been

designated at the State and District level as overall in charge of the incident response

management. The RO may however delegate responsibilities to the Incident Commander (IC),

who in turn will manage the incident through IRTs. The IRTs will be pre-designated at all levels;

State, District, Sub- Division and Tehsil/Block. On receipt of Early Warning, the RO will activate

them. In case a disaster occurs without any warning, the local IRT will respond and contact RO

for further support, if required. A Nodal Officer (NO) has to be designated for proper

coordination between the District, State and National level in activating air support for response.

Apart from the RO and Nodal Officer (NO), the IRS has two main components; a) Command

Staff and b) General Staff. The state is yet to notify and implemented IRS.

3.9 Powers and Functions of District Authority in the event of any

threatening disaster situation or disaster as per section 33 under DM ACT, 2005:

a. Give directions for the release and use of resources available with any Department of the

Government and the local authority in the district.

b. Control and restrict vehicular traffic to, from and within, the vulnerable or affected area.

c. Control and restrict the entry of any person into, his movement within and departure


from, a vulnerable or affected area.

d. Remove debris, conduct search and carry out rescue operations.

e. Provide shelter, food, drinking water and essential provisions, healthcare and services.

f. Establish emergency communication systems in the affected area.

g. Make arrangements for the disposal of the unclaimed dead bodies.

h. Recommend to any Department of the Government of the State or any authority or body

under that Government at the district level to take such measures as are necessary

in its opinion.

i) Require experts and consultants in the relevant fields to advise and assist as it may

deem necessary.

j) Procure exclusive or preferential use of amenities form any authority or person.

k) Construct temporary bridges or other necessary structures and demolish structures

which may be hazardous to public or aggravate the effects of the disaster.

l) Ensure that the non-governmental organizations carry out their activities in the

equitable and non-discriminatory manner.

m) Take such other steps as may be required or warranted to be taken in such a

situation.

3.10 DISTRICT EMERGENCY OPERATIONS CENTRE (DEOC):

The DEOC will be the hub of activity in a disaster situation in the district. This is, however, not

to underestimate its normal time activities. The EOC have the flexibility to expand when

demand increases and contract when the situation comes to normal. The DEOC is connected with

State EOC in the upstream (which further connects to National EOC) and other EOC(s) in the

downstream including other field offices during emergencies. District Emergency Operation

Centre plays a vital role in Emergency Operation activation in the district and have following

roles and objectives during occurrence of any disaster and normal time, This center is intended

to coordinate all disaster related activities in the district starting from preparedness to

rehabilitation and reconstruction. During Emergency, DEOC will coordinate with Nodal Officer

of Emergency Support Functions and they shall be provided with sufficient telephone

connections for effective coordination during crisis. On the basis of the message received from

the forecasting agencies, warning has to be issued by DEOC for the general public and the


departments, which play a vital role during emergencies. Issuing correct and timely warning

would be one of the prime responsibilities of DEOC. For effective dissemination of warning

DEOC should have a well-planned line of communication.

The EOC is District Kinnaur is established in Room No. 208 of Deputy Commissioner office

at Reckong Peo. The EOC was functional from 29th Sept, 2016. The EOC has following functions

It act as a control room that would be the nerve centre for the fatal incident and disaster

management in the district.

To monitor, coordinate and implement the actions for disaster risk management within

the district.

Activate the Emergency Support Function (ESF) in the event of a disaster and

coordinate the actions of various line departments/ agencies.

Encourage each line and stakeholder department within the districts to prepare their

area-specific plans in terms of their vulnerability and proneness to specific disasters and

receive reports on preparedness from their side. Based on these, the DEOC will submit a

summary report to the SDMA and higher authority.

Serve as a data bank to all line departments and the planning department with respect to

risks and vulnerabilities and ensure that due consideration is given to mitigation

strategies in the planning process.

Maintain a web-based inventory of all resources available with all concerned

department in the district and update it through the India Disaster Resource Network

(IDRN).

Receive appropriate proposals on preparedness, risk reduction and mitigation measures

from various departments/agencies and place the same for consideration of the Chief

Secretary through Deputy Commissioner’s approval.

Monitor preparedness measures undertaken at the district levels including simulation

exercises undertaken by various departments.

Ensure from each line departments that all warning, communication systems and


instruments are in working conditions. Upgrade the Disaster Management Action

according to the changing scenario.

Providing information at district level, local level and to disaster prone areas through

appropriate media. Brief the media of the situations and prepare day to day reports

during the disasters and report the actual scenario and the action taken by the District

Administration.

Maintain a data base of trained personnel and volunteers.

The flow chart of Dissemination of Information from control room

3.11 Media Partnership :

The media plays a critical role in information and knowledge dissemination in all phases of DM.

The versatile potential of both electronic and print media needs to be fully utilised. Effective

partnership with the media will be worked out in the field of community awareness, early warning

and dissemination, and education regarding various disasters. The use of vernacular media would

be harnessed for community education, awareness and preparedness at the local level. The DPRO

in consultation with the DDMA would take appropriate steps in this direction.

3.12 Public and Private Partnership:


With change in time and augmentation of disaster incident it has become vital to engage

both with proper role and responsibilities within the disaster management system. They

may be approached to adopt a Block or Gram Panchayat for the implementation of the

programme and activities in their own way and with their inputs so that examples in

better implementation in PPP mode be set as an example for the system to emulate.

3.13 Nodal Agencies for Early Warning :

Following are the Nodal agencies mandated for early warning of different natural

hazards in the state of Himachal Pradesh:

Sr.

No.

Type of Disaster Nodal Department Supporting

Agencies/Departments

1 Earthquakes Deptt. Of Environment Science and

Tech HP

IMD, Ministry of Earth

Sciences/GSI of India

2 Landslides PWD IMD, Ministry of Earth Sciences,

GSI, Urban Development

3 Floods/Flash

Floods/Cloud Burst

IPH IMD, CWC

4 Fire Fire Department IPH, Health, Administration &

Home

5 Forest Fires Forest Department Fire Department

6 Drought Agriculture IMD, Revenue, DRDA,

Horticulture

7 Wind Storm Hazard Revenue Agriculture & Horticulture

8 Road Accidents Concerned DA Transport, PWD, Home, Police

9 Dam / Reservoir Burst MPP & Power, HPSEBL IPH, Environment, CWC

10 Snow Storm Revenue IMD, IPH and Admn

3.14 The national level institutional arrangement for disaster management with their roles


and responsibilities is explained below:

Agency/

Department

Head/ Chairperson Roles and Responsibilities

Cabinet

Committee

on Security

(CCS)

Prime Minister, Minister of Defence,

Minister of Finance,

Minister of Home Affairs, and

Minister of External Affairs

• Evaluation from a national security

perspective, if an incident has potentially

security implications.

• Oversee all aspects of preparedness,

mitigation and management of Chemical,

Biological, Radiological and Nuclear

(CBRN) emergencies and of disasters with

national security implications

National

Crisis

Management

Committee

Cabinet Secretary/Chairperson /Secretaries of Ministries

• Oversee the Command, Control and

Coordination of the disaster response.

• Give direction for specific actions to face

crisis situations

National

Disaster

Management

Authority

(NDMA)

Prime Minister (Chairperson)- Members (not exceeding nine,

nominated by the Chairperson)

• Lay down policies, plans and guidelines for

disaster management

• Coordinate enforcement and

implementation throughout the country

• Approve the NDMP and the DM plans of

the respective Ministries and Departments

of Government of India

• Lay down guidelines for disaster

management to be followed by the

different Central Ministries/Departments

and the State Governments

National

Executive

Committee

Union Home Secretary

(Chairperson)

Secretaries to the GoI in

Ministries/Departments of

To assist the NDMA in the discharge of its

functions:

• Direct any department or agency of the

Govt. to make available information to

NDMA or SDMAs such resource


NEC) Agriculture, Atomic Energy,

Defence, Drinking Water and

sanitation, Environment, Forests

and Climate Change, Finance

(Expenditure), health and Family

Welfare, Power, Rural

Development, Science and

Technology, Space,

Telecommunications,

Urban Development, Water

Resources, River development and

Ganga Rejuvenation.

The Chief of the Integrated

Defence Staff of the Chiefs of

Staff Committee, ex Officio as

members.

Secretaries in the Ministry of

External Affairs, Earth Sciences,

Human Resource Development,

Mines, Shipping, Road Transport

and Highways and Secretary,

NDMA are special invitees to the

Meetings of the NEC.

available for the purpose of emergency

response, rescue and relief

• Ensure compliance of the directions

issued by the Central Government,

Coordinate response in the event of any

emergency situation

• Coordinate with relevant Central

Ministries/ Departments / Agencies

which are expected to provide

assistance to the affected State as per

Standard Operating Procedures (SOPs).

• Coordinate with the Armed Forces,

Central Armed Police Forces (CAPF)

and other uniformed services which

comprise the GoI’s Response to aid the

State authorities

• Coordinate with India Meteorological

Department (IMD) and other

specialised scientific institutions for

early warning and monitoring

• Coordinate with Civil Defence

volunteers, home guards and fire

services

National DisasterResp

o nseForce

Specially trained force headed by a

Director-general for rapid

deployment

• Provide assistance to the relevant State

Government/District Administration in the

event of an imminent hazard event or in its

aftermath


National Institute of

Disaster

Manageme

nt (NIDM)

Union Home Minister, Vice

Chairman, NDMA, Members

including Secretaries of various

nodal Ministries and Departments

of Government of India and State

Governments and heads of

national levels scientific, research

and technical organizations,

besides eminent scholars,

scientists and practitioners.

• Human resource development and capacity

building for disaster management within

the broad policies and guidelines laid down

by the NDMA

• Design, develop and implement training

programmes and undertake research.

Formulate and implement a comprehensive

human resource development plan

• Provide assistance in national policy

formulation, assist other research and training institutes, state governments and

other organizations

• Develop educational materials for

dissemination

• Awareness generation

3.15 The National Disaster Management Plan 2015 provides hazard-specific nodal ministries

to function as the lead agency in managing particular types of disasters

Disaster Nodal Ministry/ Department

Biological Min. of Health and Family Welfare (MoHFW)

Chemical and Industrial Min. of Environment, Forest sand Climate Change

(MoEFCC)

Civil Aviation Accidents Min. of Civil Aviation (MoCA)

Cyclone/Tornado Min. of Earth Sciences (MoES)

Tsunami Min. of Earth Sciences (MoES)

Drought/Hailstorm/Cold Wave and

Frost/Pest Attack

Min. of Agriculture and Farmers Welfare (MoAFW)

Earthquake Min. of Earth Sciences (MoES)

Flood Min. of Water Resources (MoWR)

Forest Fire Min. of Environment, Forest sand Climate Change

(MoEFCC)

Landslides Min. of Mines (MoM)


Avalanche Min. of Defence (MoD)

Nuclear and Radiological

Emergencies

Dept. of Atomic Energy (DAE)

Rail Accidents Rail Accidents Min. of Railways (MoR)

Road Accidents Min. of Road Transport and Highways (MoRTH)

Urban Floods Min. of Urban Development (MoUD)


CHAPTER 4

PREVENTION AND MITIGATION MEASURES

4.1 Prevention consists of actions that reduce risk from natural or manmade disaster

incidents. It is required to list and elaborate all types of measures (like - building codes,

floodplain management, storm water management, coastal area zoning and management

plan, etc.) – planned and implemented by the districts as a part of prevention measures.

The unique Geo-tectonic, Geological, Geomorphologic and Climatic conditions of the District

makes it vulnerable/susceptible to various kinds of natural hazards/disasters which have been

compounded by increasing human interventions with the nature. There is need to identify and

delineate the Hazard Risk zones of the District (areas vulnerable to various hazards) which will

provide the necessary information to work on micro-level and to map the active and dormant

processes of the hazards.

The disasters, which generally occur in this district and its various areas prone/vulnerable to

various kinds of disasters, are as under:

4.2 Mitigation, with its focus on the impact of a hazard, encompasses the structural and non-

structural approaches taken to eliminate or limit a hazard‘s exposure; impact on people, property

and the environment. Besides flood proofing, river desiltation, change in land use pattern and

shelter belt plantation, examples of mitigation activities also include:

The Disaster Management Act mandated to take measures for prevention/mitigation of disasters

and to ensure that appropriate preparedness measures for integration of disaster management into

development plans and projects are taken and further allocation of funds for prevention, mitigation,

preparedness for disaster and capacity building are also made available. Since disaster management

is not a function of DM department alone but of all departments, hence mitigation concern must be

addressed by the respective departments in all aspects of development.


4.3 Disaster and Development:

Natural disaster risk is intimately connected to processes of human development and Disasters put

development at risk. At the same time, the development choices made by individuals, communities

and nations can generate new disaster risk. Disasters and development are closely linked. Disasters

can both destroy development initiatives and create development opportunities. Development

schemes can both increase and decrease vulnerability. In the traditional approach to disasters, the

attitude was that the disasters, especially natural ones, were an act of god and as such were beyond

human control; accepting death and damage to property was part of the costs. With such an

attitude, most development plans were designed without consideration for the effect disasters

would have on community plans and vice versa. When a disaster did occur, the response was

directed at meeting emergency needs and cleaning up. In the current approach, it has been realized

that much more can and need to be done to reduce the severity of hazards and disasters. Human

development can also contribute to a serious reduction in disaster risk. The destruction of

infrastructure and the erosion of livelihoods are direct outcomes of disaster and can also aggravate

other financial, political, health and environmental shocks. The relationship between the disaster

and development can not be ignored. Developmental Projects should be designed such to include

disaster recovery programmes and with long term development needs in mind. Disasters can

significantly impede the effectiveness of development resource allocation.

4.4 How can development increase disaster risk?

There are many examples of the drive for economic growth and social improvement generating

new disaster risks. Rapid and unplanned urbanization is an example. The growth of informal

settlements and inner city slums, whether fuelled by international migration or internal migration

from smaller urban settlements or the countryside, has led to the growth of unstable living

environments. These settlements are often located in ravines, or steep slopes, along flood plains,

sinking areas or adjacent to noxious or dangerous industrial or transport facilities. Rural livelihoods

are put at risk by the local impacts of global climate change or environmental degradation. Coping

capacity for some people has been undermined by the need to compete in a globalizing economy,

which at present rewards productive specialization and intensification over diversity and

sustainability.


4.5 Can development planning incorporate disaster risk?

The frequency with which our country and state experience natural disaster should certainly place

disaster risk at the forefront of development planners’ minds. This agenda differentiates from two types of

disaster risk management. Prospective disaster risk management should be integrated into sustainable

development planning. Development programmes and projects need to be reviewed for their potential to

reduce or aggravate vulnerability and hazard. Compensatory disaster risk management (such as disaster

preparedness and response) stands alongside development planning and is focused on the amelioration of

existing vulnerability and reduction of natural hazard that has accumulated through past development

pathways. Compensatory policy is necessary to reduce contemporary risk, but prospective policy is

required for medium – to long-term disaster risk reduction.

4.6 Mainstreaming DRR into Development:

• To make certain that all the development programmes and projects that originate from or

funded by Government are designated with evident consideration for potential disaster risks to resist

hazard impact

• To make certain that all the development programmes and projects that originate from or are

funded by Government do not inadvertently increase vulnerability to disaster in all sectors: social,

physical, economic and environment.

• To make certain that all the disaster relief and rehabilitation programmes and projects that

originate or are funded by Government are designed to contribute to development aims and to reduce

future disaster risk.

4.7 Mainstreaming DRR into Development Sectors

DRR refers to the measures used to reduce direct, indirect and intangible disaster losses. The measures

may be technical, economic or social. DRR encompasses the two aspects of a disaster reduction strategy:

‘mitigation’ and ‘preparedness’. Mitigation refers to measures aimed at reducing the risk, impact

or effects of a disaster or threatening disaster situation, whereas,

preparedness refers to the measures undertaken to ensure the readiness and ability of a society to

forecast and take precautionary measures in advance of imminent threat, and respond and cope with

the effects of a disaster by organising and delivering timely and effective rescue, relief and other post-

disaster assistance. ‘Mainstreaming DRR’ describes a process to fully incorporate the concerns of disaster


preparedness, prevention and mitigation into development and post disaster recovery policy and practice.

It means completely institutionalizing DRR within the development and recovery agenda. Accordingly,

the following broad objectives of mainstreaming DRR into Development will be encouraged:

• Ongoing schemes and projects of the Ministries and Departments of GoI and State

Governments, as well as of all Government agencies and Institutions, including Public

Sector Undertakings, will be selectively audited by designated government agencies for ensuring

that they have addressed the disaster risk and vulnerability profiles of the local areas where such

schemes and activities are being undertaken.

• All the development schemes will be pragmatic, incorporating the awareness of local

disaster risk and vulnerability, and ensuring that the schemes have addressed these concerns and

included specific provisions for mitigating such disaster concerns; and

• DDMAs will ensure that all the disaster relief and recovery programmes and projects that

originate from or are funded by any agency satisfy developmental aims and reduce future disaster

risks.

4.8 Approaches for Mainstreaming:

There are three suggested approaches of mainstreaming disaster management into the development

process and disaster management plans-

1. Structural Measures

2. Non Structural Measures

3. Disaster Mitigation Projects

4.9 Mainstreaming DRR into Development Sectors :

DRR refers to the measures used to reduce direct, indirect and intangible disaster losses. The

measures may be technical, economic or social. DRR encompasses the two aspects of a disaster

management: ‘Mitigation’ and ‘Preparedness’. Mitigation refers to measures aimed at reducing the

risk, impact or effects of a disaster or threatening disaster situation, whereas, preparedness refers

to the measures undertaken to ensure the readiness and ability of a society to forecast and take

precautionary measures in advance of imminent threat, and respond and cope with the effects of a

disaster by organising and delivering timely and effective rescue, relief and other post-disaster

assistance. ‘Mainstreaming DRR’ describes a process to fully incorporate the concerns of disaster


preparedness, prevention and mitigation into development and post disaster recovery policy and

practice. It means completely institutionalizing DRR within the development and recovery agenda. In

the chapter three of the plan we have identified earthquakes, flash floods, cloud burst, forest fire,

domestic fire, landslides, avalanche and draught as possible hazards in regard to this district. In the

following we will discuss the mitigation measures for the mentioned hazards and responsible

department for the same.

This chapter enlists the actions which are meant to be taken during non-disaster time for prevention

and mitigation as well as disaster resilient development planning in the district.

Hazard

Specific

Mitigation measures Nodal Department

Structural Non- Structural

Earthquake • All buildings especially public

buildings must have earthquake

resilient features

• Structural safety audit and

retrofitting of critical lifeline

structures

• Building bye laws applicable for

Zone IV and Zone V region should

• Awareness on Building bye

laws applicable for Zone IV

and V region should be

followed

• Development of Rapid Visual

Screening procedures and

Detailed Vulnerability

Assessment

Dept. of Environmental

Science and Tech HP

be followed

• Retrofitting of weak buildings, rural

unsafe house and public building

• Licensing and certification of

professionals

• Compliance review by professionals

of PRIs and ULBs

• Medical preparedness

• Registration of trained and certified

mason

• Regular Mock-drills

• Strict enforcement of guideline

pertaining to seismic safety for

government rural housing, urban

development structure

• Public Awareness Campaigns

• Techno-legal regime for

ensuring compliance of

earthquake-resistant


Landslides • Retaining wall to be

constructed Covering the slope

surface with geo- fabrics made

of natural as well as synthetic

material

• Plantation at the vulnerable

areas

• Proper drainage system along

the roads.

• Retaining strictures at the land

sliding area.

• Drainage system to be

checked. Control of

surface water and

groundwater drainage is

the most widely used

and

• Generally the most

successful slope-

stabilization method

• Assessing the status of

risk and vulnerability of

the existing built

environment.

• Identification of hot

spots

PWD

Floods/Flash

Floods/Cloud

Burst

Covering the slope surface with geo-

fabrics made of natural as well as

synthetic material

• Capacity building of volunteers

and technicians

• Awareness generation on health

hazards due to flooding

IPH


Fire • Establishment of Fire stations as per

Fire Safety Bye-laws

• All fire tenders should be equipped

with wireless sets / Mobile phones.

• Implementation of Fire safety

measures and enforcement

• Updating basic infrastructure

and adopting modern

technologies

• Improving outreach of fire

services.

• Provincialisation and

formation of state level fire

services

• Making the fire services a

multi-hazard response unit

• Training of community

members in fire-fighting

techniques

• Putting in place audit system

• Compulsory fire hazard

evaluation of all types of

buildings old and new

Fire Department

Forest Fire Establishment of Fire stations as per Fire

Safety Bye-laws

• Implementation of Fire

safety measures and

enforcement

• Training of communities

on forest fire

management

• IEC Material

development

Forest Department

Drought • Water management including water

harvesting and conservation

• Cloud seeding in drought prone

areas Micro-irrigation including

drip and sprinkler irrigation.

• Afforestation with bio-diesel

• Drought-prone area

delineation at block level

based on rainfall, cropping

pattern, available supplement

irrigation, satellite derived

indicators, soil map,

Agriculture


species through the National

Afforestation Programme

• Development of Pasture land in

common property, seed farms and

trust land

• Rain Water Harvesting storage

tanks at household level and public

buildings

• Structures for water harvesting and

recharging like wells, ponds, check

dams, farm ponds, etc

• Development of fodder plots/banks

Repair and maintenance, de-silting

of water sources, check dams, hand

pumps etc.

groundwater availability

map, cattle population and

fodder demand and socio-

economic data

• Gradation of drought-prone

areas based on the frequency

of occurrence of droughts,

sensitivity to rainfall

variation and vulnerability of

community

• Monitoring of drought based

on rainfall and other

parameters, crop health,

available ground water and

migration and impact on

community

• Insuring of crops

• Farmer education to practice

drought resistant crops and

efficient water use.

• Set up control mechanism

for regulated water use

(ponds, small dams, check

dams) on the early unset.

Road

Accidents

• Maintenance of roads

• Installation of reflection mirrors

at blind curves

• Enforcement of traffic

rules

• Awareness generation

Concerned DA

Industrial • Creation of appropriate

infrastructure as mentioned in Off-

site and On-site plans including

Public Address system

• Enforcement of code of

practices, procedures and

standards

• Audits of On-site & Off-site

Emergency plans at regular

intervals

Department of Industry


• Statutory inspection, safety

audit and testing of

emergency plans

• Safety Auditing

• Hotline telephone connection

with nearby emergency

services

• Awareness generation among

community

• Training of specialized

Medical First Aid

Responders

Drought • Water management including

water harvesting & conservation

by way of rain harvesting storage

tanks at household level & public

buildings, structures for water

harvesting and recharging like

wells, ponds, check dams farm

ponds etc.

• Adoption of macro-irrigation by

installation of drip & sprinkler

irrigation systems in the orchards

can also help in saving water

under drought conditions and can

provide moisture to the roots of

fruit plants at an optimum level

under moisture stress conditions.

• Development of pasture

land/green cover by way of

afforestation also helps in

moisture retention in the soil.

Conservation of soil moisture by

mulching the fruit tree basins with

plastic mulch or grasses also help

in mitigation of drought

situations.

• Introduction of drought resistant

Varieties of fruit trees or root

stock can also help under drought

situation like plantation of apple

varieties on MM-III clonal

rootstock will help as this

rootstock is resistant to drought.

Timely repair, development and

de silting of water sources, check

dams and hand pumps will also

help under drought conditions.

Department of

Horticulture


Mainstreaming D i s a s t e r M i t i g a t i o n i n t o the Existing Schemes/Projects in the

Kinnaur District.

There are a number of on-going schemes and projects in the district which will help out the

widowed/destitute/handicapped people in a post-disaster scenario in order to generate livelihood

options for them. There are also a few schemes which are for the health protective measures. These

schemes can be used even in normal times in order to generate employment as well as development of

the population. The projects indicate the ongoing works which will help in the prevention and

mitigation process. Following is the list of the projects and the schemes which help in the

prevention and the mitigation measures.

Name of the

Programme

Implementing

Agency

Nature of Mitigation measures

to be integrated

Implementing

Department

Pradhan

Mantri Awas

Yojna

DRDA • Use of Hazard resistant design

prescribed for Zone IV and V

regions

• Use of model designs

developed under PMAY for

Rural Development

Zone IV and V

• Capacity Building of Rural

masons on safe construction.

• Capacity Building of PRIs.

• Community Awareness.

• Capacity Building

Programmes for DRDA

officials on Disaster Risk

Reduction issues.


Mahatma

Gandhi

National

Employment

Guarantee

scheme

DRDA • Utilisation of MGNREGS

funds to reduce the

vulnerability of Panchayat vis

a vis natural hazards such as

landslide, drought, forest fire,

cloud burst, flash floods,

earthquake etc.

• Giving priority to those works

which reduce the vulnerability

of area over the works which

enhances the vulnerability of

the area to natural hazards

• Identified works are available

which take into account the

hazard profile and offer

continuous employment

opportunities in the event of

disasters to ensure livelihood

security in the event of

disasters.

Rural Development

• Works which reduce disaster

risk are given priority in plans-

such as local mitigation works

etc.

• Any other implementable

suggestion within the ambit of

the scheme.


Pradhan

Mantri

Gram Sadak

Yojana

PWD • The Master Plan for rural

roads, the district rural road

plan and identification of core

network under the planning

process of this scheme should,

which the overall guidelines of

its preparation, explicitly

address the disaster risk

reduction concerns and accord

priority to connect the

vulnerable habitations.

• The technical guidelines

should explicitly provide for

suitable protection and

inclusion of disaster risk

concerns explicitly while

provision of cross drainage,

slope stabilization, protection

works are already included, in

multi-hazard and especially

flood and landslide prone

areas fair weather roads need

PWD

to be upgraded on a priority

basis.

• The maintenance guidelines

are modified to ensure that in

case of disasters these roads

get provision for restoration to

ensure all weather

connectivity.


Sarva Siksha

Abhiyaan

Education • Strengthening of the

compliance

mechanism at the detail

project report submission

and appraisal stage in case

of infrastructure projects

as well as housing scheme

to ensure structural safety.

• Emphasis on disaster risk

audit at the stage of

preparation of detail

project reports

• Inclusion of strategies for

disaster management in the

City Development Plans.

• Inclusion of disaster

management as a function

of the Urban Local Bodies

and allocate resources.

• Training and Capacity

Building Programmes for

• Education

municipal officers on

disaster risk reduction


National

Rural Health

Mission

Medical • Ensure that the village

Health Plan and the

District health plan

explicitly address the

disaster risk reduction

concerns in the vulnerable

habitations and the

vulnerable districts and the

disaster management plan

as per DM Act 2005 takes

links itself to the District

and village Health plans

• Provide training to the

ASHA workers on disaster

health preparedness and

response

• Strengthening of Disease

Health Surveillance

System in rural areas.

• Ensuring structural safety

of the CHC/PHC and other

health care service

delivery centers in rural

areas

• Training of doctors and

hospital staffs on mass

casualty management and

Health and family

welfare

emergency medicine.

• Community awareness on

disaster management


4.10 Illustrations of Mainstreaming DRR into ongoing Flagship Programmes:

More specifically, as mentioned in the agenda some of the following flagship programmes for Government

of India could be used as an entry point for mainstreaming the DRR in development plans and the

following steps may be undertaken:-

SI.

No.

Name of

The

Programme

Depart

-ment/

Sector

Proposed Strategies for DRR Integration into the Flagship

Programmes

1 Pradhan

Mantri Awas

Yojana

(PMAY)

Rural

Devel

opmen

t

i. Inclusion of such measures like application of Hazard

resistant design in construction of PMAY houses,

appropriate sitting of PMAY housing in guideline of

PMAY

ii. Development of model design for PMAY houses which

could be easily referred to by DRDAs at district level and

used for community awareness depending on the

geographical location.

iii. Capacity Building of Rural masons on safe construction.

iv. Capacity Building of PRIs.

v. Community Awareness.

vi. Capacity Building Programmes for DRDA officials on

Disaster Risk Reduction issues.

2. Mahatma

Gandhi

National

Employment

Rural

Devel

op-

ment

i. Utilisation of MGNREGS funds to reduce the vulnerability

of Panchayat vis a vis natural hazards such as landslide,

drought, forest fire, cloud burst, flash floods, earthquake

etc.


Guarantee

scheme

ii. Giving priority to those works which reduce the

vulnerability of area over the works which enhances the

vulnerability of the area to natural hazards.

iii. Identified works are available which take into account the

hazard profile and offer continuous employment

opportunities in the event of disasters to ensure livelihood

security in the event of disasters.

iv. Works which reduce disaster risk are given priority in

plans-such as local mitigation works etc.

v. Any other implement able suggestion within the ambit of

the scheme.

3. Pradhan

Mantri

Gram Sadak

Yojana

PWD i. The Master Plan for rural roads, the district rural road plan

and identification of core network under the planning

process of this scheme should, which the overall guidelines

of its preparation, explicitly address the disaster risk

reduction concerns and accord priority to connect the

vulnerable habitations.

ii. The technical guidelines should explicitly provide for

suitable protection and inclusion of disaster risk concerns

explicitly - while provision of cross drainage, slope

stabilization, protection works are already included, in

multi-hazard and especially flood and landslide prone areas

fair weather roads need to be upgraded on a priority basis.

iii. The maintenance guidelines are modified to ensure that in

case of disasters these roads get provision for restoration to

ensure all weather connectivity.

4. Sarva Siksha

Abhiyaan

Educat

ion

i. Development of a Policy paper of school safety.

ii. Introducing school safety as a part of the guidelines of SSA

which is currently focusing on inclusive development.

iii. Developing model structurally safe designs for schools.


iv. Introducing School Safety in the Teacher’s Training

Curriculum.

v. Training of Rural Engineers appointed under SSA Scheme

as well as the SSA State Coordinators.

vi. Training of masons in rural areas.

vii. Construction of Technology Demonstration Units.

viii. Community Awareness.

5. National

Rural Health

Mission

Health

and

family

welfar

e

i. Ensure that the village Health Plan and the District health

plan explicitly address the disaster risk reduction concerns

in the vulnerable habitations and the vulnerable districts and

the disaster management plan as per DM Act 2005 takes

links itself to the District and village Health plans.

ii. Provide training to the ASHA workers on disaster health

preparedness and response.

iii. Strengthening of Disease Health Surveillance System in

rural areas.

iv. Ensuring structural safety of the CHC/PHC and other health

care service delivery centers in rural areas.

v. Training of doctors and hospital staffs on mass casualty

management and emergency medicine.

vi. Community awareness on disaster management.

6. Atal Mission

for

Rejuvenation

and Urban

Transformati

on

(AMRUT)

RD/M

C

i. Ensure that water supply lines and sewerage system are disaster

resilient

ii. Open spaces / parks should be designated as assemble points for

the communities in the event of a disaster


7. National Bal

Swachhta

Mission

WCD To provide hygienic and clean environment, food, drinking water,

toilets, schools and other surroundings to the children.

The Bal Swachhta Mission is a part of the nationwide sanitation

initiative of ‘Swachh Bharat Mission’ launched by the Prime

Minister on 2nd October, 2014.

8. Pradhan

Mantri

Khanij

Kshetra

Kalyan

Yojana

(PMKKKY)

Minist

ry of

mines

Ensure protection of environment while exploiting natural

resources

To put in place health safeguard measures


CHAPTER 5

PREPAREDNESS MEASURES

5.1 Preparedness refers to a very concrete research based set of actions that are taken as precautionary

measures in the face of potential disasters. These actions can include both physical preparations (such as

emergency supplies depots, adapting buildings to survive earthquakes and so on) and trainings for

emergency action. Preparedness is an important quality in achieving goals and in avoiding and mitigating

negative outcomes. Disaster preparedness, as already stated, is a broad concept that describes a set of

measures that minimises the adverse effects of a hazard including loss of life and property and

disruption of livelihoods. Disaster preparedness is achieved partially through readiness measures that

expedite emergency response, rehabilitation and recovery and result in rapid, timely and targeted

assistance. It is also achieved through community-based approaches and activities that build the capacities

of people and communities to cope with and minimise the effects of a disaster on their lives. District

administration Kinnaur (H.P.), has prepared a comprehensive plan. The plan basically detailed out

preparedness strategy under which communities and district authorities would be prepared so

that level of destruction and unnecessarily delay in relief and response can be reduced. The

preparedness measures that is going to include in this chapter include discuss and setting up disaster relief

machinery, formulation of community preparedness plans, training to the specific groups and

earmarking funds for relief operations.

5.2 General Preparedness Checklist for the District Kinnaur (H.P.)

1. Deputy Commissioner, Kinnaur (H.P.) shall ensure that preparedness checklist is duly

followed by each front line department and status of the same is discussed in monthly meetings.

2. Head of department of each frontline department shall ensure that the departments are

prepared to meet the challenges of any emergency/ disaster by duly following the

preparedness checklists.

3. Nodal officers of each of the frontline departments shall ensure quarterly updation of

District Disaster Management Resource Inventory and submission of the same to District Revenue

Officer, Kinnaur (H.P.) by:

a) Adding to it any changes in the human resources of their department along with their

updated contact numbers, if any.

b) Adding to the equipment list, relevant resources for response activities from both the government

and private sector.

4. DRO shall ensure that the same has been updated and uploaded on website of District


Administration on quarterly basis with the help of District Information Officer (DIO).

5. Nodal officers of each of the frontline departments shall also report to Head of

Department and/or Deputy Commissioner, Kinnaur (H.P.) about requisition of any relevant

resource/equipment, not available with the Government and/or private sector, for disaster

management activity.

6. District Disaster Management Authority (DDMA), Kinnaur (H.P.) shall ensure the

establishment of Emergency Operation Centre, Kinnaur (H.P.) with the following:

a. Proper space for EOC staff and officials

b. Adequate communication equipments including landline telephones, mobile phones,

satellite phones, walkie-talkie, ham radio, computer/ laptop with printer facility, email

facility, fax machine, television, etc.

c. Power backup facilities along with availability of generator set.

d. Space for meeting, conference, media briefing along with LCD, computer and video conferencing

facilities.

e. District Disaster Management Resource Inventory, Kinnaur (H.P.) and also of the

neighboring districts (Shimla, Kullu, Lahaul & Spiti), Disaster Management Resource

Inventory of the state and also of critical national resources.

f. Hazard and Risk Maps of Kinnaur (H.P.) district.

g. District Disaster Management Plan, Kinnaur (H.P.).

5.3 Community and local level preparedness:

The plan recognizes the fact that in the event of disaster communities are the first responders and

hence there is no better alternative to community and local level capacities for disaster

response. In order to enhance communities’ capacity to take action to help themselves in the

absence of necessary outside response for days the plan envisages creating necessary awareness

about hazards, risks and response. Areas which would be specifically addressed for community

preparedness are-

i) Evacuation

ii) Medical first aid

iii) Light search and rescue

iv) Search and rescue extrication from damaged buildings


v) Debris clearance

vi) Support fire fighting

Plan also envisages equipping community at Panchayat level by ensuring the provision of

medical supply, communication such as radio, TVs, extrication equipment. Panchayat will be

encouraged to establish local early warning systems in higher vulnerable areas and for holding

community level disaster response drills. Development of response capacity at Panchayat level

for first response would help in avoiding desperate situation. Creation of Sub-division level stock

pile for relief and warehouses would be ensured.

5.4 Early Warning System :

Early Warning Systems (EWS) are well recognized as a critical life-saving tool and the purpose of

early warning system is to detect, forecast and when necessary, issue alerts related to

impending hazard events. That the same time it needs to be supported by information about the actual

and potential risks that a hazard poses, as well as measures people can take to prepare for and mitigate

its adverse impacts. Early warning information should be able to facilitate decision-making and

timely action of response organizations and vulnerable groups.

District Emergency Operations Centre has the responsibility of disseminating warning of any sort

with regard to any likely exigency received from the agencies responsible for generating

these; IMD, CWC and GSI. Key Responsibilities with regard to this include: The systems of

DEOC shall be designed in such a way that information can be promptly accessed and spread to

concerned frontline departments.

5.4.1 Early Warning Teams

Hazard Area Responsible

Officer of the

Team

Linkage/Coordination

with

System


Flood

Earthquake

Landslide

Kalpa Sub

DIviison

SDM DEOC/SEOC/IMD/Police

/Health / Neighboring Sub-

Division , National Weather

Forecasting Centre, Delhi

Siren/Drum

beating/miking/ma

ss

SMS/Electronics

Media

-do Pooh Sub

Division

ADM Pooh -do- -do-

-do- Nichhar Sub

DIvision

SDM

Nichhar

-do- -do-

5.5 Search & Rescue Teams :

After any disaster, main activity is search and rescue. By effectively performing this activity loss due to

disasters can be minimized. It has become a highly specialized function; the first responder agencies are

not sufficiently trained or equipped for undertaking these operations. Search and Rescue activities

include, but are not limited to, locating, extricating, and providing immediate medical assistance to

victims trapped in exigency situation. People who are trapped under destroyed buildings or are isolated

due to any disaster need immediate assistance. The District Commissioner, in conjunction with local

authorities will be responsible for the search and rescue operations in an affected region. The following

preparedness measures will undertaken by DDMA Kinnaur:

1. Constitution of task forces

2. Training of task forces for search and rescue

3. Procuring required basic equipment

4. Holding regular mock drills

5.6 Damage and Loss Assessment Teams :

Damage Assessment Teams will be multi-disciplinary teams, whose having knowledge of disaster

affected area, physical characteristic of the region, language etc. These officials should share a


common interest and commitment, to be set up immediately after disaster. There should be a clear

allocation of responsibilities among team members. It should include Z.P. members, agricultural officer to

assess the crop damage, executive engineer of PWD to assess the damaged houses, S.P to maintain the

law and order situation, NGOs and volunteer organizations, Tehsildar, etc. This team may immediately

assess the damage undergone due to disaster and report it to the concerned department to get the

immediate relief material from the government. Damage assessment procedures are required to avoid

litigations and delays in gratuitous relief and compensation, including insurance. The following

preparedness measures will undertaken by DDMA Kinnaur:

1. Constitution of damage and needs assessment teams

2. Develop formats and templates for damage and needs assessment

3. Training of the identified teams

5.7 NGO Participation :

Sections 35 and 38 of the Disaster Management Act inter alia specifically emphasis the

coordination of actions with NGOs. The National Policy on Disaster Management (NPDM) also

states the national vision for community mobilization and participation in DM and aims to

provide momentum and sustenance through the collective efforts of all government

agencies and NGOs. There is emphasis on community based disaster management, including

last mile integration of the policy, plans and execution and early warning dissemination.

Promoting a productive partnership with NGOs is a prominent thrust area in the NPDM.

There is a large scope for improving the engagement of NGOs in DM and on efficiently

utilizing their unique advantages and core competencies by strengthening humanitarian

coalitions, alliances and NGO networks. There is also need to strengthen public awareness,

capacity building and knowledge management through CBOs and NGOs. Institutional

mechanisms for the advocacy and engagement of NGOs with government agencies on DM

concerns require to be strengthened. Replication and scaling up of community level good

practices has to be promoted.

5.8 Community Based Disaster Preparedness:

Communities are not only the first to be affected in disasters but also the first responders.

Community participation ensures local ownership, addresses local needs, and promotes

volunteerism and mutual help to prevent and minimize damage. The community participation

for DM would be promoted on the motto of “self-help”, “help thy neighbor” and “help thy


community”. The needs of the elderly, women, children and differently able persons require

special attention. Women and youth will be encouraged to participate in decision making

committees and action groups for management of disasters. Networking of youth and women

based organization would be done and they will be trained in the various aspects of response

such as first aid, search and rescue, management of community shelters, psycho-social

counseling, distribution of relief and accessing support from government/agencies etc.

Community plans will be dovetailed into the Panchayat, Block and District plans. Preparedness

to face disasters is required at all levels right from the Household to the state Government to

minimize the impact of Disasters. The district administration cannot provide relief and

commences rescue operation immediately at the time of disaster. Therefore, the

first responder of any disaster can develop some traditional coping mechanisms by the local

community which reduce their vulnerabilities. The involvement of the community is the key

factor in any disaster preparedness. The participation of the community is vital to sustain the

activities of rebuilding the shattered community life.

Community Based Disaster Preparedness is:

- A response mechanism to save life, livelihood, livestock and assets with available resources

within the community.

- Leads to multi pronged development interventions to address the root cause of vulnerability.

- Leads to a self-reliant disaster proof community.

In order to generate the preparedness and response within the people, Community Based

Disaster Preparedness Plans (CBDP) can also be developed in all the vulnerable areas.

District Disaster Management Authority, Kinnaur has to take initiative for community based

disaster preparedness and develop ownership for sustainability of the process, effort is to be

made to ensure maximum participation of all sections of the community irrespective of class,

caste, sex and occupation.

5.9 Mobilizing Stakeholders’ Participation:

The DDMA will coordinate with Home Guards, NCC, NYKS, NSS, sports and youth clubs,

women based organizations, faith based organizations and local Non-Governmental

Organizations (NGOs), CSOs etc. for DM. They will be trained in various aspects of DM more

particularly in SAR and MFA. They will also be encouraged to empower the community

and generate awareness through their respective institutional mechanisms. Efforts to promote

voluntary involvement will be actively encouraged.


5.10 Corporate Social Responsibility (CSR) and Public-Private Partnership (PPP):

Historically, the corporate sector has been supporting disaster relief and rehabilitation

activities. However, the involvement of corporate entities in disaster risk reduction activities is

not significant. PPP between the Government and private sector would also be encouraged to

leverage the strengths of the latter in disaster management. The DDMA would need to

network with the corporate entities to strengthen and formalize their role in the DM process

for ensuring safety of the communities. The corporate sector also needs to be roped up for on-

site and off-site emergency plans for hydro-power projects. The role of corporate sector for

awareness generation and local capacity building is also important and efforts would be made

to involve corporate sector in this effort.

5.11 Media Partnership:

The media plays a critical role in information and knowledge dissemination in all phases of DM. The

versatile potential of both electronic and print media needs to be fully utilized. Effective partnership with

the media will be worked out in the field of community awareness, early warning and dissemination,

and education regarding various disasters. The use of vernacular media would be harnessed for

community education, awareness and preparedness at the local level. The DPRO in consultation with the

DDMA would take appropriate steps in this direction.

5.12 Indian Disaster Resource Network:

IDRN is a nation-wide electronic inventory of resources that enlists equipment and human resources,

collated from districts, states and national level line departments and agencies. It is a web based platform,

for managing the inventory of equipment, skilled human resources and critical supplies for emergency

response. Primary focus of IDRN portal is to enable the decision makers to find answers on availability

of equipment and human resources required to combat any emergency situation. This database will also

enable them to assess the level of preparedness for specific disasters. All resource related information

pertaining to Kinnaur district is uploaded on the website.

5.13 Protocol for seeking help from other agencies :

Disaster management is a multi stakeholder function. Other agencies at various levels proactively

support whenever required. With the increasing incidence of more intense storms and other

natural hazards, public and private stakeholders are actively seeking opportunities to respond to

needs. But often, people do not always know where to begin, where assistance is most critical, who


else is responding, and how actions are sustained in an effective manner.

Therefore, DDMA will put in place a mechanism for seeking assistance from different

stakeholders, such as Private Sector, NGO & CBOs, UN agencies, Faith based

organizations, Trade organizations, Public Sector undertakings, and other government agencies present

in the district.

Mechanisms for checking and certification of logistics, equipments and stores Operational

readiness of the equipment required for disaster is very critical. Each department will

constitute a committee for the following purpose:

1. Identify the equipment to be used during disaster response

2. Carry out verification and certification of worthiness at least once on a year

3. The committee could also make recommendation for repair, replacement or for

additional procurement of equipment

4. DDMA will review these reports annually and establish need for additional resources

Operational check-up of Warning Systems

Working with departments identified for early warning generation and dissemination, the

DDMA will establish a mechanism for checking operational readiness of the early warning

equipment and dissemination system. The early warning generation and dissemination will be

tested at least once in a year through mock drill. Table top exercises will be carried out to

keep latest contact information of agencies and department which play roles in providing and

receiving early warning.

Protocol and arrangements for VIP visits

During the disaster VIP’s visit affected areas to take first hand account of situation and to

oversee relief operations. It has been seen that the Ministers, members of Parliament and State

legislatures, local councilors, leaders of various political parties, etc. visit the scene of a

disaster to mark public concern. While organising VIP visit the following consideration needs

to be taken in to account:

a. it should not interrupt or affected rescue, relief, and life saving work

b. Appropriate time for visit need to be finalised based on the ground situation

c. Local police, Revenue officials, Military, Health Department, Media and other relevant

holders should coordinate appropriately

d. DDMA should prepare latest situation update and greater details about the location of


visit

e. Minute to minute programme should be prepared

f. Appropriate protocols need to followed depending on the VIP who is visiting g.

Adequate security and traffic management plan should be prepared

5.14 Private Sector Participation:

District Authorities will ensure participation of corporate sector in activities related to three phases of

disaster management. The corporate sector is expected to provide resources to the government under

CSR. All national and international non- government agencies while rendering emergency support

functions on the ground will function under the overall command of the State Government through the

Incident Commander. Private sector is expected to undertake the following preparedness measures:

i. Ensure business continuity plans are in place

ii. Maintain and safeguard equipment which is useful for disaster response

iii. Prepare list of equipment that they could share with the administration in the event of a

disaster

iv. Participate in the government planning exercises and mock drills

v. DDMA should prepare a list of major private business entities in the district and list

possible equipment that could be drawn from these entities

5.15 Identification of Stakeholders involved in Disaster response

Preparation for the disasters is a joint venture of various departments and agencies within the

district. The major stakeholders for the pre and post disaster management are as below:


Table: List of Stakeholders and their responsibilities


SN Stakeholders Task and responsibilities

1. DDMA • Prepare, Coordinate and monitor overall district response

• Review readiness to respond to any disaster or threatening disastrous

situation

• Advise, assist and coordinate the activities of the other Departments

• Establish stockpiles of relief and rescue materials

• Ensure communication systems are in order

• Mock drills are carried out periodically

• Ensure preparedness and response plans are in place for all

Departments of the Government

2. • Ensure proper functioning of the DEOC including hunting line 1077

• Prepare and maintain inventory of maps, information and contact

details

• Prepare and maintain contract agreements for procuring different

goods and services

• Identify, list and maintain vendors of critical goods and services

• Ensure functioning of Satellite phones

• Track stock piling of multi-hazard emergency equipment and

maintenance

3. HPSDMA • Facilitating resources on demand raised by administration

• Maintain state level inventory of critical resources

• Constitute and train disaster management teams which could be

deployed in the event of a disaster

• To check the readiness conduct mock drills

• Track and mobilize resources during disasters

• Update IDRN


4. Police

Department(Law

and order)

• Assess preparedness level for maintaining law and order;

• Ensure Police station level preparedness plan for disaster response

• To ensure upkeep and maintenance of the equipment required

for disaster response

• Prepare SOP for disaster response functions

• Prepare to ensure safety and security of relief workers and material

• Prepare a plan for the protection of weaker and vulnerable sections

of the Society.

• Prepare a plan for safety and security at relief camps and

temporary shelters


5. Police

Department

(Law and

order)

• Prepare and implement hospital preparedness plan

• Mobilization of health service providers for emergency

response for medical care, evaluation and treatment.

• To coordinate, direct and Integrate State level response;

• Direct activation of medical personnel, supplies and

equipment;

• Coordinate the evacuation of patients;

• Provide human services under the Dept. of health;

• Prepare , Keep and check ready Mobile Hospitals and stock;

• To network with private health service providers;

• To provide for mass decontamination;

• Check stocks of equipment and drugs.

6. Fire and

Emergency

Services

and Home

Guards

(Search

and

Rescue)

• To establish, maintain and manage district search and rescue

response system;

• To coordinate search and rescue logistics during field

operations;

• To provide status reports of SAR updates throughout the

affected areas

• To discharge all ambulatory patients for the first aid which has

the least danger to health and others transported to safer areas. • To make arrangements for the transportation and Post mortem

of the dead

7. SDRF,

Armed

• and

Para

military

forces

• Armed and Para military forces to provide assistance to civil

authorities on demand

• Coordinate with administration in response as well as capacity

building.



8. Public Works

Department/

National

Highways

Authority/

BRO

• Establish a priority list of roads which will be opened first;

• Constructing major temporary shelters;

• Connecting locations of transit/relief camps;

• Adequate road signs should be installed to guide and assist the

relief work;

• Clearing the roads connecting helipads and airports and

restoring the helipads and making them functional;

• Rope in the services of private service providers and

secondary services if the department is unable to bear the load

of work.

• Depending on the nature of disaster, essential equipment

such as Towing vehicles, Earth moving equipment’s, Cranes

etc. to be provided to work team carrying emergency

• Construct temporary roads; Keep national and other main

highways clear from disaster effects such as debris etc.

• Networking with private services providers for supply of earth

moving equipment’s etc.

9. Irrigation and

Public Health

department

(Water /

Sanitation /

Sewerage

Disposal)

• Preparedness and implementation of preparedness plan of the

department

• Make arrangement for proper disposal of waste in their

respective areas;

• Arrange adequate material and manpower to maintain

cleanliness and hygiene

• For making available mobile toilets

• To dispose of the carcass

• Providing support to local Administration

• Water purification installation with halogen tablets

• Procurement of clean drinking water

• Transportation of water with minimum wastage

• Special care for women with infants and pregnant women

• Ensure that sewer pipes and drainage are kept separate from

drinking water facilities


SN Stakeholders Task and responsibilities

1. DDMA • Prepare, Coordinate and monitor overall district response

• Review readiness to respond to any disaster or threatening

disastrous situation

• Advise, assist and coordinate the activities of the other

Departments

• Establish stockpiles of relief and rescue materials

• Ensure communication systems are in order

• Mock drills are carried out periodically

• Ensure preparedness and response plans are in place for all

Departments of the Government

2. • Ensure proper functioning of the DEOC including hunting line

1077

• Prepare and maintain inventory of maps, information and

contact details

• Prepare and maintain contract agreements for procuring

different goods and services

• Identify, list and maintain vendors of critical goods and

services


• Track stock piling of multi-hazard emergency equipment and

maintenance

3. HPSDMA • Facilitating resources on demand raised by administration

• Maintain state level inventory of critical resources

• Constitute and train disaster management teams which could

be deployed in the event of a disaster

• To check the readiness conduct mock drills

• Track and mobilize resources during disasters

• Update IDRN



4. Police

Department

(Law and

order)

• Assess preparedness level for maintaining law and order;

• Ensure Police station level preparedness plan for disaster

response

• To ensure upkeep and maintenance of the equipment

required for disaster response

• Prepare SOP for disaster response functions

• Prepare to ensure safety and security of relief workers and

material

• Prepare a plan for the protection of weaker and vulnerable

sections of the Society.

• Prepare a plan for safety and security at relief camps and

temporary shelters

5. Police

Department

(Law and

order)

• Prepare and implement hospital preparedness plan

• Mobilization of health service providers for emergency

response for medical care, evaluation and treatment.

• To coordinate, direct and Integrate State level response;

• Direct activation of medical personnel, supplies and

equipment;

• Coordinate the evacuation of patients;

• Provide human services under the Dept. of health;

• Prepare , Keep and check ready Mobile Hospitals and stock;

• To network with private health service providers;

• To provide for mass decontamination;

• Check stocks of equipment and drugs.

6. Fire and

Emergency

Services

and Home

Guards

(Search

and

Rescue)

• To establish, maintain and manage district search and rescue

response system;

• To coordinate search and rescue logistics during field

operations;

• To provide status reports of SAR updates throughout the

affected areas

• To discharge all ambulatory patients for the first aid which has

the least danger to health and others transported to safer areas. • To make arrangements for the transportation and Post mortem

of the dead

7. SDRF,

Armed • Armed and Para military forces to provide assistance to civil

authorities on demand


• and

Para

military

forces

• Coordinate with administration in response as well as capacity

building.


8. Public Works

Department/

National

Highways

Authority/

BRO

• Establish a priority list of roads which will be opened first;

• Constructing major temporary shelters;

• Connecting locations of transit/relief camps;

• Adequate road signs should be installed to guide and assist the

relief work;

• Clearing the roads connecting helipads and airports and

restoring the helipads and making them functional;

• Rope in the services of private service providers and

secondary services if the department is unable to bear the load

of work.

• Depending on the nature of disaster, essential equipment

such as Towing vehicles, Earth moving equipment’s, Cranes

etc. to be provided to work team carrying emergency

• Construct temporary roads; Keep national and other main

highways clear from disaster effects such as debris etc.

• Networking with private services providers for supply of earth

moving equipment’s etc.

9. Irrigation and

Public Health

department

(Water /

Sanitation /

Sewerage

Disposal)

• Preparedness and implementation of preparedness plan of the

department

• Make arrangement for proper disposal of waste in their

respective areas;

• Arrange adequate material and manpower to maintain

cleanliness and hygiene

• For making available mobile toilets

• To dispose of the carcass

• Providing support to local Administration

• Water purification installation with halogen tablets

• Procurement of clean drinking water

• Transportation of water with minimum wastage

• Special care for women with infants and pregnant women

• Ensure that sewer pipes and drainage are kept separate from

drinking water facilities


10. Electricity

Department

(Power)

• Making arrangement for and to provide the alternative sources of

power supply for emergency purposes to the affected populations

and relief camps.

• Identify requirements of external equipment required such as

DG sets etc.

• Prepare emergency repair teams equipped with tools, tents and

food;

• Listing of hired labour for the clearing of damaged poles etc.

11.

Transport

Department

• Pre coordination of required transport and its implementation

during emergency related response and recovery functions, search

and rescue and damage assessment

• Arrangement for Coordinating Vehicles for transportation of

relief supplies from helipads/airports to the designated places

• Preparedness regarding availability of fleet for the purpose of

SAR, transportation of supplies, victims etc;

• Provide arrangement for stocking of fuel for emergency

operations

12. Department

of

Food and

Civil

Supplies

• Designating temporary shelters for Emergency mass feeding;

• Arrangement for providing logistical and resource support to local

entities

• Designate team to coordinate damage assessment and post disaster

needs assessment

• Making arrangements for emergency food and clothing

supplies available for population

• Control the quality and quantity of food, clothing and basic

medicines;

• Ensure the timely distribution of food and clothing to the people

13. Forest

Department

• Making arrangements for timely removal of trees obstructing

the movement of traffic and which have become dangerous;

• Make arrangement for fuel wood for the relief camps and for general

public;

• Providing fuel wood for mass cremation etc.

14. Animal

Husbandry

Making arrangement for timely care and Treatment of animals in

distress;

Provision of vaccination;


Department Provision for disposal of dead animals

15. Communication/

Information

Department

• Coordination of telecommunication with other networks and

available police wireless network, satellite phones, Ham Radio

units of armed forces in the area affected

• For rendering necessary assistance in terms of resources,

expertise to the primary agency in performing the assigned task

• Operate a Disaster Welfare Information (DWI) System to

collect, receive, and Report the status of victims and assist family

reunification;

• Apply GIS to speed other facilities of relief and search and

rescue

• Enable local authorities to establish contact with the state

authorities

• Coordinate planning procedures between district, the state and

the centre

• Provide ready formats for all reporting procedures as a

standby.

16. Panchayati Raj

Institution and

Urban

Development

• Preparing the Community as first responder and local

authorities as per Village Disaster Management Plan

• Identification of public buildings as possible shelters

• Department of Panchayati Raj through local Panchayats would

assist the primary agency in establishing shelters of smaller

dimensions

• Locate adequate relief camps based on survey of damaged

houses

• Develop alternative arrangements for population living in

structures that might be affected even after the disaster

• Quick assessment and identifying the area for the

establishment of the relief camp

• Solid/ liquid waste treatment and management.

17.

Department of

Public Relations • Preparedness for providing and collecting reliable

information on the status of the disaster and disaster victims for

effective coordination of relief work at state level

• Procedure for coordinating with all TV and radio networks to

send news flashes for specific needs of donation

• Using of place geographical Information to guide people

towards relief operation


• Use appropriate means of disseminating information to

victims of affected area

• Curb the spread of rumors; disseminate instructions to all

stakeholders


Preparedness Measures to be undertaken in the District

5.16 Early Warning

Nodal Agencies for Early Warning have been identified by the District for the multi- hazard

preparedness as follows:

SN Hazards Warning Agency Contact Details

1 Earthquake N- (IMD) Indian Meteorological Department /

S- SDMA/SEOC

D- DDMA/ DEOC

011-24619943 / 24624588,

0177-2626211/ 0177-2629724/

0177-2624976; 9816127668

1077, 01786-223151 to 54

2 Landslide N- (GSI) Geological Survey of India /DDMA/ D- DEOC

0172-2622529 Fax; 0172-2621945;

Mob: 094173-71954. 1077, 01786-223151 to 54

3 Heavy

Rain /

Snowfall

N- (IMD) Indian Meteorological Department /

S- SEOC

D- DEOC

0177-2626211

1070

1077, 01786-223151 to 54

4 Flood/

Flash

Flood

N- (CWC) Central Water Commission

S -(CWC) Central Water Commission

D -Irrigation and Public Health Dept./ DEOC

0183-236105

0177-2624036, 0177-2624224 ,

5 Domestic /

Forest Fire

D- Department of Fire Services

D- Department of Forest

101

6 Epidemics D- Health and Family Welfare Department

D- Horticulture

D- Veterinary

7 Human

Induced

Hazards

D- Himachal Pradesh Police 100

8. Road

Accidents

D- EMRI-GVK

D- Police

108

100

9. Stampede D- District Administration/DEOC 1077, 01786-223151 to 54

10 Dam /

Reservoir

Burst

D- Hydro power project, I&PH, District

Administration


5.17 DEOC / Control Room:

DEOC at Kinnaur is equipped with all the basic and modern communication and IT

infrastructure like EPBAX, Computers, LED sets, Telephone sets, Generator, and Voice

logger that records all the incoming and outgoing calls from the DEOC. The Disaster

Emergency number or the hunting line operational within district is 1077, which is a toll free

number for disaster and is operational from all telecommunication networks. Emergency

Operation Centre, will be the nodal control & coordination point for management of pre and

post disasters in the district. The EOC will be activated in 24x7 basis with trained staff. The

primary function of EOC is to facilities information dissemination, smooth inflow and

outflow of relief and other disaster related activities. These EOCs act as bridges between

District, State and Centre Government. In normal times, the EOC shall have only limited

support staff. A register of all incoming and outgoing calls is maintained by EOC Operators.

Activities of EOC, Kinnaur

To ensure that warning and communication systems are in working conditions

Collection and compilation of district level information related to hazards, resources,

trained manpower etc.

Networking and coordination with community, district and state level departments

Monitoring and evaluation of community and inter-intra organization level disaster

management plans

Develop a status report of preparedness and mitigation activities under the plan

Allocation of tasks to the different resource organizations and decisions making related to

resource management

Reviewing and updating response strategy

Supply of information to the state government

Facilities with EOC

The emergency operation centre will be operating in 24/7 mode well-equipped with

computer, wireless and telephone facilities with well-designed control room workstation,

hotlines and intercoms. Following other facilities shall be made available within the EOC:

A databank of resources, action plans, district disaster management plan, community

preparedness plan would be maintained at EOC

Maps indicating vulnerable areas, identified shelters, communication link system with state

government and inter and intra district departments would strengthened

Inventory of manpower resources with address, telephone numbers of key contact persons

has been maintained

EOC have to identity desk arrangements during disaster situations

Frequently required important phone numbers would be displayed on the walls so that they

can be referred whole other phones and addresses would be kept under a easy-retrieval and

cross-referring system

EOC shall be operational 24 hours with the help of police, fire and home guard department

GIS map shall be made available within EOC for effective and smooth coordination.


5.18 Role of EOC on occurrence of disaster

The EOC will function to its fullest capacity on the occurrence of disaster. The district EOC

will be fully activated during Level 0 and Level 1 disasters. The activation would come into

effect either on occurrence of disaster or on receipt of warning. On the receipt of warning or

alert from any such agency which is competent to issue such a warning, or on the basis of

reports from Divisional Commissioner/District Collector of the occurrence of a disaster, all

community preparedness measures including counter-disaster measures will be put into

operation. The Chief Secretary/Relief Commissioner will assume the role of the Chief of

Operations for Disaster Management.

The occurrence of Level 1 and Level 2 disaster will be communicated to the following by

means of telephone and subsequently fax:

1) Governor

2) Chief Minister

3) Revenue Minister

4) MPs and MLAs from affected areas

5) NEOC;

6) Joint Secretary, NDM, Ministry of Home Affairs, GOI.

The Level 0 disaster/event would be communicated to the following DM, SP, CMO, SDM,

Commandant Home Guard, Fire Officer immediately on phone. A written report about the

disaster/event would be sent in written to the DM.

The occurrence of disaster shall be immediately communicated to all the first responders such

as police, fire, health, DM, SDM and other stakeholders such as NGOs, trained SAR

volunteers through SMS gateway for which specific provision of group mobile directory

would be made. The directory would be grouped according to the disaster specific response

groups.

The occurrence of disaster would essentially mean the following activities have to be

undertaken:

Expand the Emergency Operations Centre to include Branch arrangements with

responsibilities for specific tasks depending on the nature of disaster and extent of its impact.

Establish an on-going VSAT, wireless communication and hotline contact with the

Divisional Commissioner, and Collector/s of the affected district/s.

EOC Staffing

To make EOC operational during and post disaster situation there would be a need of keeping

adequate staff. There is a need of regular staff, staff-on requirement and staff-on disaster

duty. Therefore, trained manpower shall will be working 24 hours on shift basis for managing

the communication and transportation of rescue equipments in EOC during any disaster. Staff

on disaster duty can be appointed by Deputy Commissioner, Kinnaur. This staff can be drawn

from the various government departments.


CHAPTER 6

CAPACITY BUILDING AND TRAINING MEASURES

6.1 To enhance organizational and capability skills to deal with emergency situations

requires trainings and capacity building exercises of the various linked government and non-

government officers. Since disaster management is a multi-organizations effort, it

emphasizes on trainings in execution and coordination as well. Therefore, wide ranges of

trainings related to management skills are highly required for potential officers in order to

equip them for specialized disaster related tasks. They require orientation of various aspects

of crises management such as Skill training,

As per the Disaster Management Act (2005), capacity-building includes:

1. Identification of existing resources and resources to be acquired or created;

2. Acquiring or creating resources identified

3. Organization and training of personnel and coordination of such trainings for

effective management of disasters.

The primary purpose of capacity-building in disaster management is to reduce risk and thus

make communities safer. This can be done by increasing resilience and enhancing coping

capacities. Effective capacity-building at the district level requires the active participation of

all those who are tasked with it. It must, therefore, include maintaining a comprehensive and

up-to-date District Disaster Management Resource Inventory, awareness generation,

education, Research and Development (R&D) and systematic and systematized training.

The Deputy Commissioner should ensure the following capacity-building activities of the

entire district, and the various Heads of Departments should ensure capacity-building of

their respective departments. Furthermore, the Nodal Officers should, in coordination with

the HODs, procure relevant equipment for disaster management activities.


6.2 Capacity Building Plan of DDMA Kinnaur

Task Activities Responsibility Time Period

Tra

inin

g &

Aw

are

nes

s Training to Engineers,

Architects, and Masons

DDMA, Revenue,

PWD

I&PH & All relevant

Departments

April- May

Organized by HP State

Council for

Environment in

collaboration with

DDMA Kinnaur

Training to Media in

various aspects of Disaster

Management

DDMA, Revenue,

Public Relation

Department

June- Sept

Training of Police, Home

Guards, and volunteers in

various aspects of DM

includes First Aid/Search

&Rescue.

Revenue, DMC,

SDMA, HIPA, Water

Sports, GVK 108.

April- Sept

Training to NGO/CBO/

civil society/SHG/Clubs

etc./NCC/NSS/NYK &

formation of task forces

DDMA March to April

Training of doctors &

paramedics on Medical

Preparedness & Mass

Causality Management

DDMA, Health

Deptt.

June- October

Training to Anganwadi

Kendra

DDMA & Social

Welfare Deptt.

June- October

Training to PRI in various

aspects of DM

DDMA & BDO April- October


IEC Advertisement, street Play,

Banners, Demonstration,

Booklets, Exhibition,

Documentary, Hoarding

DDMA & All

Frontline

Departments.

IEC Material has been

printed by DDMA

Kinnaur

Mass

Awareness

Samarth campaign on

Disaster Risk Reduction

SDMA, DDMA &

All Frontline

Departments.

Sept- Oct

Mass Awareness During

Fairs

DDMA Oct to November

6.3 Community Awareness and Community Preparedness Planning:

The hazard analysis of the district indicates that there is a high need of community

awareness through public awareness programmes on the following themes of disaster: Types

of disasters and basic do’s and don’ts related to those disasters Post disaster epidemic

problems Construction and retrofitting techniques for disaster resistant buildings

Communication of possible risk based vulnerable areas in the district Evacuation related

schemes and community preparedness problems Volunteers and social organizations also

play a vital role in spreading mass scale community awareness. Media can also play an

important role in raising awareness and educating people. Community Disaster Management

Planning is one of the vital components of community preparedness. It involves all

important parameters related to hazard awareness, evacuation planning, resource inventory,

community level taskforces and committees etc which helps community members in

organizing themselves to combat disaster in a pre-planned manner. Preparation of

community plans encourages promote preparedness planning at community level. District

administration is also imparting trainings on regular basis to the volunteers of Civil Defence

and Home Guards, Nehru Yuva Kendra Sangthan, Residential Welfare Associations, Market

Trade Associations, Self Help Group, GRCs and NGOs etc to involve them to into

community planning.


6.4 Capacity Building of Community Task forces:

Community taskforces and community committees has been constituted and trained in all types

of communities by government and non-government agencies. District administration, Medical

officers, Trained volunteers, fire Services, Civil Defence and Home Guard volunteers

etc. are playing important role in building capacities of community task forces in building their

capacities in search and rescue, fire-fighting, warning dissemination, first-aid and damage

assessment etc. Similarly, fire service along with CD & HG gives trainings on search and rescue

and fire fighting. Police provides trainings on warning dissemination, traffic norms,

communication and damage assessment. Similarly, such programmes is also being organized by

HIPA, Shimla. Although many task forces had been constituted in past, but presently 2 task

force training were organized in Kalpa and Nichhar subdivision. The task force included PRI

members, officials, local community and even students.

6.5 Trainings and Capacity Building

Following stakeholders are key for disaster response and hence they need to be adequately

trained for managing response. The capacity building will cover functional, managerial as well

as policy aspects of Disaster Management. To enhance capacity for disaster

management the following training plan is proposed:


Table : Training and Capacity Building Table for District, Kinnaur

Nature of training

Target departments

Deman

d

Training institutes

Approach

Policy level training for DDMA and other senior level

district officials

Chairman-DDMA

Members of DDMA

10 • HIPA

• NIDM

• UNDP

Short term

Police

• Training of personnel to maintain the

law and order in emergency situation,

search and rescues, and maintain

record of district-level trained

personnel

• Training to prevent human

Police, Home

Guard/Fire personnel’s

40

Personnel

• District Police

training Junga

• HIPA

Short/

Medium term

Home-Guard/Civil Defence/ NCC/NSS/NKYS

• Provision of trainings for volunteers

in Search and Rescue (SAR), First

Aid, Traffic Management, Dead

Body Management, Evacuation,

Shelter and Camp Management, Mass

Care and Crowd Management etc.

Home Guard and police

personnel’s

40

Personnel

• District Police

training Complex

• HIPA

Short/

Medium/ Long

term

Medical and Health

• Training for the preparation of

ward-level and village level First

Aid teams.

• Ensure organisation of blood

donation camps on a regular basis

during normal times.

• Organise drives to recruit

volunteers to help with blood

Doctors and Support

staff/Health workers

60 • IGMC, Shimla

• State Institute of

Health &

Family Welfare,

Shimla

• Indian Red

Cross Society

• NRHM


assessment teams within the department.

• Trainings for Quick Response Medical teams

(QRMTs) of paramedics, mobile medical teams,

psychological first aid teams and psycho-social care

teams.

• Procurement of portable equipment for field and

hospital diagnosis, triage, etc.

• Trainings for health attendants and ambulance staff

in First Aid and life-saving techniques.

• Capacity-building at the institution all level should

be done by carrying out various activities under the

Hospital Emergency Preparedness Programme

(HEPP).

• EMRI

ASHA/ ANM

Provision of trainings on:

First Responders

Post Disaster Needs Assessment

Relief distribution

Community Kitchen

Hygiene Promotion

Psycho-Social support

PRI members ward

members and college

students

50 • IGMC, Shimla

• State Institute of

Health &

Family Welfare,

Shimla

• Indian Red

Cross Society

• NRHM

• EMRI

Short/

Medium

term


Electricity Department

• Pre-positioning of electric equipments necessary for

speedy and efficient disaster response,

• Prepositioning of emergency lighting and support

equipment for immediate recovery

• Training and development of task forces on

emergency lighting and immediate recovery

SDO, Junior Engineers 30 • IIT, Mandi

• NIT, Hamirpur

• HIPA

Short/

Medium

term


PWD Department

• Sensitization Training for Civil engineers to keep

themselves updated about the latest research and

developments in construction technology;

• Advanced trainings in construction materials and

design

XEN, SDO and Junior

Engineers

20 HIPA Short/

Medium/

Long term

PRIs Representative

• Trainings on Community Based Disaster

Preparedness. • Trainings for formation of teams to engage with the

issues of hygiene and sanitation at the village level

through the Gram Panchayats.

PRI members, Patwaris

and local community

70 • HIPA

• DDMA

• Indian Red

Cross Society

Short/

Medium

term

Forest Department

• Training and development of teams within the

department for catching wild/ escaped animals who

pose a threat to human safety.

• Awareness generation among community on Forest

Fires.

• Awareness generation on afforestation among

communities.

ACF, Range Officer and

forest guards

40 • HIPA

• Forest Training

Institute,

Sunder Nagar

• Forest Training

Institute,

Sunder Nagar

Short/

Medium

term

Himachal Pradesh Road

• Training of drivers, conductors and staff in First

Aid and basic life saving techniques

• Adequate stocking/ replenishing of First Aid kits

and maintenance of fire extinguishers in all vehicles

and depots in the district

Bus drivers, taxi

operators, HRTC

Officials

20 • DDMA

• EMRI

• Indian Red

Cross

Short/

Medium

term


Irrigation Department XEN, SDO, Junior 25 • IIT Mandi

• Trainings of personnel with on early-warning for

flood.

• Prepositioning of early warning and communication

equipment through appropriate channels of the District

Administration.

Engineers and linemen • NIT Hamirpur

• HIPA

Fire Services Department

• Fire-safety trainings for all district officials

• conducting safety audit so of various government and

civilian buildings for compliance of fire-safety norms.

• Regular Mock-drills for fire-fighting and

evacuation procedures

• Pre-positioning of fire fighting equipment

• District-level database of trained persons

Local community,

Officials of various

departments and PRI

members

30 • Forest Training

Institute,

Sunder Nagar

• Forest Training

Institute, Chail

• HIPA

• National Fire

Service

College,

Nagpur

Short/

Medium/

Long term


CHAPTER 7:

RESPONSE AND RELIEF MEASURES

7.1. Introduction and Objective

The post disaster phase of Disaster Management looks into Relief, rehabilitation,

reconstruction and recovery. The effective disaster management strategy aims to lessen

disaster impacts through strengthening and reorienting existing organizational and

administrative structure from district – state to national level. Relief on the contrary, is

viewed as an overarching system of facilitation of assistance to the victims of disaster for their

rehabilitation in States and ensuring social safety and security of the affected persons. Relief

needs to be prompt, adequate and of approved standards. It is no longer perceived only as

gratuitous assistance or provision of emergency relief supplies on time.

7.2. Response Planning

The onset of an emergency creates the need for time sensitive actions to save life and

property, reduce hardships and suffering, and restore essential life support and community

systems, to mitigate further damage or loss and provide the foundation for subsequent

recovery. Effective response planning requires realistic identification of likely response

functions, assignment of specific tasks to individual response agencies, identification of

equipment, supplies and personnel required by the response agencies for performing the

assigned tasks. A response plan essentially outlines the strategy and resources needed for

search and rescue, evacuation, etc.


Table : Response planning phases when the early warning is available

Pre-Disaster Responsible Deptt. Post-Disaster Responsible Deptt.

Activate control room if necessary DDMA will activate the control

room at district level. Control

room at Sub-Division and Tehsil

level will be activate by

concerned disaster management

authority.

Quick Damage and Need

Assessment

Multi-Sectoral committees

encompass all line

departments constituted by

DDMA

Review situation DDMA will review all the

situation on the basis of data and

reports provide by the line

departments

Search and rescue Home Guard/Civil

Defence/Fire with

coordination with Police and

NDRF (if required)


Communicate warning

(Inform community likely to be

affected by the impending disaster

Inform line departments/agencies to

mobile resources/teams for quick

deployment)

DEOC will communicate the

warning to all potential affected

areas with support of DPRO,

DRDA, Police, Home Guard,

Fire and Local Administration.

Activate Line

Departments/Agencies to Quick

restoration of basic utilities and

critical infrastructure e.g. Roads,

Life Line Buildings i.e. Hospital,

Blood Bank, Schools and Banks,

Admin Building, Electricity ,

Water/Sanitation,

DDMA will coordinate with

all line departments for quick

restoration


Coordination with all line

Departments

Chief Executive officer

appointed by DDMA will

coordinate

Activate all Quick response Team

QRTs/ First Responder Team

DDMA will coordinate with

all available QRTs in the

District

Stocking of Essential and basic life

line Items and materials

All frontline departments i.e.

Medical, Food and Civil

Supplies, IPH, PWD, HPSEB,

Police

Sharing, reporting and

communicating the info to the

State and National Level and

Requisition for assistance to

prompt response or relief

Chief Executive officer

appointed by DDMA will

coordinate

Identification of temporary shelter Revenue Department will

identify the shelter with support

of PWD, MC and Education

Activate and deploy the Incident

Response Teams

DDMA Chairman

Evacuate people to temporary

shelter with necessitated facilities

Police and Home guard will

evacuate the people to safer

place or identified temporary

shelter in support of Fire Deptt.,

NKYS, NCC, NSS and

Paramilitary Forces i.e. IRB

Battalion in Kinnaur

Provide temporary shelter and

basic necessitate facilities to

people

Revenue Department will

coordinate with all line

departments


Remove assets from dangerous areas PWD will facilitates all these

activities in coordination with

RTO, HRTC


Table: Response planning when there is no early warning

Activities Responsible Deptt.

Activate control room and forward the report to state and national level DDMA will activate the control room at district level. Control room at

Sub-Division and Tehsil level will be activated by concerned disaster

management authority. CEO of DDMA will report to higher Authority

All heads of the departments will report to the Control Room DDMA will coordinate with line departments

Activation of damages and needs assessment teams to undertake

damages and needs assessment

Multi-Sectoral committees encompass all line departments constituted

by DDMAwill undertake an assessment of damages to assets and

infrastructure and assess the needs of the community.

Restoration of Critical and life line infrastructure PWD, IPH, HPSEB, Health and family Welfare, Food and Civil

Supplies will initiate efforts to restore the infrastructure starting

especially with the most critical infrastructure that could assist relief

Activate and deploy the Incident Response Teams Chief Executive officer appointed by DDMA will coordinate

Provide relief to the affected communities DDMA will coordinate with food and civil supplies, health and family

welfare, Police, RTO, HRTC, PWD and IPH

Coordinate relief operations DDMA and Revenue Deptt will coordinate with Incident response

team at Hierarchical admin level e.g. SDM, BDO, Tehsildar, ZP


Request for possible help from external sources/ Resource’s

Mobilization

Chief Executive officer appointed by DDMA will coordinate


7.3 Disaster Response Functions to be carried out:

Early Warning Phase:

1. Activation of Control Room/EOC: As soon as EW Message/Information is available through

IMD/CWC/GSI, DDMA will activate EOC/CR

2. Inform Community likely to be impacted

3. Inform Line Departments/Agencies

4. Hold Meetings of DDMA

5. Requisition of NDRF

6. Requisition of Paramilitary-IRB/TBP/SSB

7.4 Immediate Post Disaster Phase

1. Search & Rescue: Home Guard/Civil Defence/Fire will carried out the search and rescue with

coordination with Police and NDRF and the existed Paramilitary Forces within or nearby the

district.

2. Quick Damage Assessments: DDMA will constitute a multi-sectoral damage and need

assessment team which will carry out the process of damage and need assessment and report to

the DDMA for further action. The multi-sectoral teams will be constituted and its members

having local knowledge and will comes from different expertise to do the synthesis damage and

need assessment compressively. The team will conduct damage assessment in the special

following sectors

Table: Damage assessment in context to Response

Sl. No Damages

1 Roads and Bridges

2 Life Line Buildings

Food and Civil Supplies

3. Houses

3 Water lines and Tanks

4 Electricity

5 Communication


6 Medical Infrastructure

7 Monuments

8 Agriculture Crops and Horticulture

9 Livestock

10 Forest

7.5. Quick Need Assessments

Need assessment will be undertaken by a multi-sectoral team with a special focus on the following

sectors mentioned in table.

Table: Need assessment in context to Response

Sl.No. Sector of Need

1. Temporary Shelter

2. Food and Civil Supplies

3. Medical/health

4. WASH

5. Special Needs

6. Psychosocial care

7. Security needs in context to varying social groups

8 Restoration of essential services like, roads, water facilities, power, communication

7.6. Resource Mobilization

Resource mobilization is one of the most important and crucial activity when any disaster occurs in the

district for responding to disaster in an efficient manner. The IDRN portal has information regarding

the different kind of resources available for multi-hazard, with the various departments along with their

location across district. It can lead to quick and immediate procurement of the required resources from

the nearest available site and department for response to any disaster.

Various resources required in the damages and needs assessment will be mobilized by the

concerned departments. Following is the list of the departments which are responsible for mobilizing

various needs identified in the damages and needs assessment:


Table: Resource Mobilization and Responsible Department

S. No Identified Need Action Nature of resources Responsibility

1. Temporary

Shelter

DDMA/Revenue Department

will arrange relief camps/shelters. Wherever

required Tents will be pitched in to accommodate

affected people. Departments of Education, Health

and Family Welfare will provide support

Tents, sleeping bags

blankets and

clothing’s,

Sanitizer and

sanitary pads,

stretchers

Revenue

Deptt/DDMA/Health

2. Food and Civil

Supplies

Food and Civil Supplies

Deptt. will Provide food, Fuel, and Drugs

Essential food items

and fuel

Food and Civil Supplie

Deptt.

3. Medical Medical Deptt will arrange

the lifesaving medicines, blood, Doctors,

Paramedical staff

Medicines, doctors,

ANM, nurses, Asha

Workers

Health and Family

Welfare Deptt./Red

Cross

4. WASH IPH will provide choline

tables for water purification, drinking portable

water, sanitation kits

Drinking water,

sanitation

IPH

5. Psychosocial care Health and Family Welfare

Deptt./Red Cross will take care the reported

Physco and Mental Trauma cases

Psychosocial care Health and Family

Welfare Deptt./Red

Cross

6. Security needs in

context to varying social

groups

Maintain the Law and Order

and security of Social group and tackle the human trafficking

situation

Trained personnel Police/Home Guard,

Civil Defiance


7. Road clearance To restore the road function,

remove the debris and clearance of any blockage

Earth removers and

man power

HPPWD, BRO

8. Power storage To restore the power, provide

the temporary chargeable generators and batteries, Him

Urja will provide the Solar Lights

DG sets, wires,

manpower, batteries,

search lights,

HPSEB and Him Urja

9. Communication To restore the communication

Network

Network restoration,

v-sets, satellite

phones, walkie talkie

BSNL, NIC, Police


7.7. Response Management

Multi functional damages and needs assessment teams will be deployment under the leadership of the

DDMA

7.7.1. Activation of EOC

The DEOC will function to its fullest capacity on the occurrence of disaster. The district

DEOC will be fully activated during disasters. The activation would come into effect either on

occurrence of disaster or on receipt of warning. On the receipt of warning or alert from any

approved agency which is competent to issue any early emergency warning, or on the basis of

reports from SDO (Civil) or any other agencies on the occurrence of a disaster, all community

preparedness measures including counter- disaster measures will be put into operation. The

Deputy Commissioner will assume the role of the Chief of Operations for Disaster

Management. All the line department senior official will be immediately reported to the DEOC.

The DDMA will expand the Emergency Operations Centre to include Branch arrangements

with responsibilities for specific tasks depending on the nature of disaster and extent of its

impact. All the occurrences report would be communicated to the SEOC/SDMA,

NEOC/NDMA and Supporting Agencies by means of telephone and subsequently fax

periodically. The occurrence of disaster shall be immediately communicated to the stakeholders

such as NGOs, trained SAR volunteers through SMS gateway (or telephonic in case of

communication exist or any available communication network) for which specific provision of

group mobile directory would be made.

Main Roles of DEOC after activation:

a. Assimilation and dissemination of information.

b. Liaise between Disaster site and State Head Quarter.

c. Monitoring, coordinate and implement the DDMP.

d. Coordinate actions and response of different departments and agencies. e. Coordinate relief

and rehabilitations operations

f. Hold press briefings.

g. Collect information

h. Analyse data

i. Prepare and disseminate reports

j. Support decision making mechanism


k. Support coordination of relief operations

l. Success stories

m. Lessons for Future

7.7.2. Relief distribution: - Relief distribution will be coordinated by sub divisional, tehsil and

respective disaster management committees. The onsite distribution will be done by incident response

team. The updated needs will be communicated to the DDMA and the DDMA will ensure the regular

supply of the required items. The relief distribution will include essential items which serves the basic

needs of the affected community like LPG , medicines, clothes, food items, drinking water, soaps,

blankets, items of special needs for women’s, children’s, handicapped and old aged.

7.7.3. Search and rescue management

Search and Rescue activities include, but are not limited to, locating, extricating, and providing

immediate medical assistance to victims trapped in exigency situation. People who are trapped under

destroyed buildings or are isolated due to any disaster need immediate assistance. The District

Commissioner, in conjunction with local authorities will be responsible for the search and rescue

operations in an affected region. At present, Nodal department for this activity is NDRF and Home

Guard/civil Defence Department. The helping departments for search and rescue are P.W.D., Nagar

Panchayat/Nagar Palika, Self-help groups, N.S.S, N.C.C, and PRIs. There are other bodies too that help

these departments in this work, like, Health department, Fire department. In doing so, the DC will be

guided by relevant disaster management plans and will be supported by Government departments and

local authorities.

Dedicated search and rescue teams from various line departments has been formed to support

the search and rescue operations in the district and more details given regarding this mentioned in


Annexure-VII. Team members have to be periodically trained retrained on the elements of collapsed

structure, confined space search & rescue, and rope rescue etc.

7.7.4. Information management and Media management

Media has to play a major role during disaster. They will aid in information dissemination about help-

line, aid-distribution camps, emergency phone number or the needs of the people. Further, they will

also help in quashing rumors, for crowd management and prevent panic situation. Media will also help

in mobilizing resources [money, volunteers etc.] from other areas. To disseminate information about

various hazards in the district and the relevant dos and dont’s during and after a disaster encompass

under the media management. This will be done through various media such as newspapers, television,

radio, internet, media and information van, street theatre, etc. The DDMA will established an effective

system of collaborating with the media during emergencies. At the District Emergency Operation

Centre (DEOC), a special media cell will be created during the emergency. Both print and electronic

media are regularly brief by some senior official designated from DDMA at predetermined time

intervals about the events as they occur and the prevailing situation on ground. The DPRO in

consultation with the DDMA would take appropriate steps in this direction also too.

7.7.5. VIP management

It may be possible that the scale of a disaster may in addition prompt visits of the VVIPS/VIP which

further requires the active management to ensure the effortlessly ongoing response and relief work

without any interruption. DDMA will designated senior official to handle the VVIPs/VIPs visits to the

affected areas and further to brief the VVIP/VIP beforehand about the details of casualties, damage and

the nature of the disaster. The Police and Home guard will handle all the security of VVIPs/VIP during

their visit. It would be desirable to restrict media coverage of such visits, in which case the police

should liaise with the government press officer to keep their number to minimum. Detailed SOP for

VIP management is available in chapter 12 of the plan.

7.7.6. NGO Coordination and Management

Non-governmental organizations (NGOs) can play as effective alternative means of achieving an

efficient communications link between the disaster management agencies and the effected community

due to their outreach at the grassroots level. As per the section 35 and 38 of the DM Act 2005 stipulates

that the DDMA shall specifically emphasize the coordination of actions with NGOs. In any kind of


disaster situation, DDMA with the support of DRDA, will coordinate the NGOs/CBO’s and

further manage their work in prompt response, relief and rescue, and also in monitoring and

feedback at grassroots level by the agreeable community participation.

7.7.7. Disposal of dead bodies and

carcass

District administration will coordinate to arrange the mass cremation burial of the dead bodies

with support of police & forest department after observing all codal formalities & maintain the

video recording of such unclaimed dead bodies after properly handing over the same to their

kith or kin. Department of animal husbandry in association with the local administration shall

be responsible for the deposal of the animal carcass in case of mass destruction. Detailed SOP

for dead body disposal and carcass disposal is available in chapter 12 of the DDMP.

7.8 Seeking external help for assistance

1. As and when required the DDMA and SDMA could seek support of Military, Armed

forces and NDRF. Any state unable to cope with a major disaster situation on its own and

having deployed all its resources will request Government of India for additional assistance.

Ministry of Defence will direct respective service headquarters to take executive action on

approved requests. The chief secretary of state may initiate a direct request for emergency

assistance, for example, helicopter for aerial reconnaissance, or formation of local headquarter

(Command/Area Headquarters) or naval base or air force station.

The Armed Forces may be called upon to provide the following types of

assistance:

. Infrastructure for command and control for providing relief. This would entail

provision of communication sound technical man power.

• Search rescue and relief operations at disaster sites.

• Provision of medical care at the incident site and evacuation of casualties.

• Logistics support for transportation of relief materials

• Setting up and running of relief camps

• Construction and repair of roads and bridges to enable relief teams/material to reach

affected areas.

• Repair, maintenance and running of essential services especially in the initial stages of

disaster relief.

• Assist in evacuation of people to safer places before and after the disaster

• Coordinate provisioning of escorts for men, material and security of installations,

• Stage management and handling of International relief, if requested by the civil

ministration.


There is a manual on aid to civil authority for requisitioning the services of armed forces and

the same should be followed.

For NDRF support, the nearest the DDMA could seek the support of the support of

NDRF battalion, Bhatinda.

7.9. Management of Tourists:

District Kinnaur is a major tourist destination and the major tourist season in the district is from

may- October. Tourists are especially vulnerable to disasters for variety of reasons and hence need

special attention in the event of a disaster. The HP Tourism Development Corporation (HPDTC)

should take the following preparedness and response measures:

• Registration of tourists and the transportation vehicles used by the tourists

• Making special provisions for their evacuation, search and rescue

• Facilitate their return

• Coordinate with the state counterparts from where the tourists reached


Chapter: 8

RECONSTRUCTION, REHABILITATION AND RECOVERY MEASURES

Reconstruction and Resettlement:

8.1 The approach to the reconstruction process will be aimed at converting adversity into

opportunity.

Incorporating disaster resilient features to ‘build back better’ will be the guiding principle. This

phase requires the most patient and painstaking effort by all concerned. The choice of

technology will be based on its likely impact on physical, social-cultural or economic

environment of the communities in the affected areas or in their neighborhood. Systems for

providing psycho-social support and trauma counseling need to be developed for implementation

during the reconstruction and recovery phase.

Once the response process is in place the recovery process is activated by resorting to the

following actions:

Providing and erecting temporary housing to the victims and displaced persons.

• Facilitating and providing claims and grants as per the relief manual.

• Providing counseling to the victims

• Providing and facilitating medical support for the victims requiring long term care.

• Clearing and disposing off the debris created as a result of collapse of

physical infrastructure and elements.

• Initiating the process of reconstruction by adapting improvised

technologies for s a f e construction.

Sector specific approach and processes for Reconstruction, Rehabilitation and Recovery are as

follows:


be taken into consideration

Risk sensitive development

will be ensured in each of the

reconstruction Programme.

For example:

• landslide and flood

zone mapping to be

implemented

• Detailed geological

survey of the land to

be used for

reconstruction.

• Recommendations

from PDNA report to

be considered.

lateral agencies (World Bank or ADB)” •Multi sectoral Project Management Unit

to be made. • The process of monitoring and

manipulation is to be done by SDMA.

Utilities

• Water supply

• electricity

• communication

Multi hazard resistant

construction to be followed.

For example:

• Water pipelines,

communication

equipment used can be

of such material which

can resist impact of

certain hazards

• Risk sensitive

development will be

ensured

• Electric and

communication

junctions to be

installed after

considering landslide

and flood zonation.

• Recommendations

from PDNA report to

be considered.

•Detailed damages and needs assessment:

Multi sectoral/multi-disciplinary teams

are to be made which can do a detailed

damage and need assessment of the

utilities of the entire area.

•Develop a detailed recovery plan

through multi departmental participation

including specific line departments and

other stake holders.

•Arrange for funds from Central

government, state government, multi-

lateral (World Bank or ADB)

•Multi sectoral Project Management Unit

to be made.

•Monitoring and evaluation: The process

of monitoring and manipulation is to be

done by SDMA.

Housing

•Multi hazard resistant

construction to be followed. •Risk sensitive development

will be ensured •Owner driven approach will

Detailed damages and needs

assessment: Multi sectoral/ multi-

disciplinary teams are to be made which

can do a detailed damage and need

assessment of the entire area.

Develop a detailed recovery plan


be preferred. For example:

• National and State

schemes like Pradhan

Mantri Awas Yojna

(rural/ urban) and

Mukhya Mantri Awas

Yojna can be included

in construction of the

individual houses.

• Non-structural

mitigation measures to

be taken into

consideration

• Use of non-shrinking

mortar

• Further loans can be

sourced through banks

and other financial

institutions.

through multi departmental

participation: Specific recovery plan

through consultative process of different

line department are to be made.

-Arrange for funds from Central

government, state government and

multilateral (World Bank or ADB)”

and world Bank

-Multi sectoral Project Management

Unit to be made.

-Monitoring and evaluation: The

process of monitoring and manipulation

is to be done by SDMA.

Economic

restoration

• Agriculture

• Horticulture

• Industry

• Allied

sectors

• Tourism etc.

• Multi sectoral

assessment

• Assess direct and

indirect losses.

• Develop sectoral

strategies the sectors

that affected the most

poor.

• the sectors which are

most critical for

district’s economy

• Risk sensitive

development will be

ensured

• Owner driven

approach will be

preferred

• Provision of single

window insurance

claim system

• Promote insurance

facility for all sectors

through government

and private institutions

-Detailed damages and needs




assessment of the entire area.

-Develop a detailed recovery plan





-Arrange for funds from Central

government, state government, multi

lateral (World Bank or ADB)”

-Multi sectoral Project Management

Unit to be made.

-Monitoring and evaluation: The




Livelihood Restoration

• Nature, number and

types of livelihoods

affected

• Interim and long term

Detailed damages and needs




Sector Approach Process

Public assets:

• Roads and

bridges

• Culverts

• Public

buildings

like

hospitals

and schools

Multi hazard resistant

construction to be followed

while reconstruction of public

assets. For example

• Hazard resistant

buildings to be made

with the help of

certified engineers.

• Use of non-shrinking

mortar

• Evacuation plans to be

made for the public

buildings

• Non-structural

mitigation measures to

•Detailed damages and needs assessment:

Multi sectoral/ multi-disciplinary teams

are to be made which can do a detailed

damage and need assessment of the entire

area.

•Develop a detailed recovery plan

through multi departmental participation.

Specific recovery plan through

consultative process of different line

department are to be made.

•Arrange for funds from Central

government, state government, multi-


strategies

• Focus on livelihood

diversification

• Issues related to most

poor, women, and

marginalized sections

• Livelihoods of people

without assets (labor)

• Role of NGOs

assessment of the entire area. Develop a detailed recovery plan





Arrange for funds from Central

government, state government, multi

lateral (World Bank or ADB)

Multi sectoral Project Management

Unit to be made.

Monitoring and evaluation: The



Psychosocial

restoration

• Consider abnormal

behavior of the

affected communities

as normal and

temporary

• Set up effective

grievances redressal

mechanism

• Establish supportive

systems for the most

vulnerable

communities

• Demonstrate

sensitivity to the

affected communities

• Spiritual leaders can

help the community to

cope up from the

trauma

Obtain technical support from national

institutes like NIMHAN


CHAPTER 9

FINANCIAL RESOURCES FOR IMPLEMENTATION OF DDMP

District Disaster Response Funds and District Disaster Mitigation Funds are proposed to be

created at the District Level as mandated by Section 48 of the DM Act. The disaster

response funds at the district level would be used by the DDMA towards meeting expenses

for emergency response, relief, rehabilitation in accordance with the guidelines and norms

laid down by the Government of India and the State Government. With change of paradigm

shift in DM from the relief-centric to proactive approach of prevention, mitigation, capacity

building, preparedness, response, evacuation, rescue, relief, rehabilitation and reconstruction,

effort would be made to mainstream and integrate disaster risk reduction and emergency

response in development process, plans and programmes of the Government at all levels.

This would be done by involving all the stakeholders – Government organizations, research

and academic institutions, private sector, industries, civil society organization and

community. DDMA will ensure mainstreaming of disaster risk reduction in the

developmental agenda of all existing and new developmental programmes and projects

which shall incorporate disaster resilient specifications in design and construction.

9.1 Disaster Mitigation Fund:

In accordance to the provisions in the Disaster Management Act 2005, Disaster

Mitigation Fund has been constituted at state and district levels.

9.2 National Disaster Response Fund :

NDRF is a fund constituted under section 46 of the Disaster Management Act

2005.These Guidelines are issued under section 46 (2) of the Disaster Management Act,

2005 (herein after DM Act, 2005), to supplement funds from the State Disaster

Response Fund (SDRF) of a State, to facilitate immediate relief in case of calamities of a

severe nature.

9.3 State Disaster Response Fund :

The State Disaster Response Fund (SDRF) is a fund constituted under section

48(1) (a) of the Disaster Management Act, 2005 (53 of 2005) (hereinafter DM Act,2005).

These guidelines are being issued under section 62 of the DM Act, 2005

9.4 Calamities Covered under SDRF :

The SDRF shall be used only for meeting the expenditure for providing immediate relief

to the victims of cyclones, drought, earthquake, fire, flood, tsunami, hailstorm,

landslide, avalanches, cloud burst and pest attack.


9.5 Flexi-funds under Centrally Sponsored Schemes:

NITI Aayog has issued instructions for Rationalization of CSS, vide OM No. O-

11013/02/2015-CSS & CMC dated 17th August, 2016. These instructions are applicable for

Centrally Sponsored Schemes with one of the key objective “To undertake mitigation/

restoration activities in case of natural calamities, or to satisfy local requirements in areas

affected by internal security disturbances. Therefore the CSS mentioned in Chapter 4 of this

plan are one potential source of funding for mitigation/restoration activities.

9.6 Prime Minister’s Relief Fund :

At the National level, Prime Minister’s Relief Fund was created shortly after Independence

with public contribution to provide immediate relief to people in distress for: immediate

financial assistance to victims and next of kin, assist search and rescue, Provide Health care

to the victims, Provide Shelter, food, drinking water and sanitation, Temporary restoration of

roads, bridges, communication facility and transportation & Immediate restoration of

education and health facilities etc.

9.7 Member of Parliament Local Area Development Scheme (MPLADS) :

The Member of Parliament Local Area Development Division is entrusted with the

responsibility of implementation of Member of Parliament Local Area Development

Scheme. Under the scheme, each MP has the choice to suggest to the Deputy Commissioner

for, work to the tune of Rs.5 Crores per annum to be taken up in his/her constituency. In the

context of natural & man-made calamities, MPLADS works can also be implemented in

the areas prone to or affected by the calamities. Lok Sabha MPs from the non-affected areas

of the State can also recommend permissible works up to a maximum of Rs.10 lakh per

annum in the affected area(s) in that State. In case of “Calamity of severe nature” in any part

of the country, an MP can recommend works up to a maximum of Rs.50 lacs for the affected

district.

9.8 Chief Minister Relief Fund :

Chief Minister’s Relief Fund has proved a ray of hope to the under privileged who run pillar

to post for help during emergent situation. This fund is also granted as grant of relief for


certain categories such as losses sustained due to natural calamities, premature death of

earning members of the families, medical treatment in certain serious cases and other case

where the Chief Minister is personally satisfied with regard to the genuineness of the

demand.

9.9 By State Government :

As Stated in the section (48) of the DM Act 2005, the State Government shall establish for

the purposes of the Act the following funds:

a) State Disaster Response Fund:

This fund will be constituted and made available to the SEC for meeting the expenses for

emergency response, relief and rehabilitation.

b) District Disaster Response fund:

DDRF is proposed to be created at the District Level as mandated by Section 48 of the DM

Act. The disaster response funds at the district level would be used by the DDMA towards

meeting expenses for emergency response, relief, rehabilitation in accordance with the

guidelines and norms laid down by the Government of India and the State Government.

c) State Disaster Mitigation Fund:

This fund will be constituted and made available to the SEC for meeting the expenses on

mitigation activities.

d) District Disaster Mitigation Fund: This fund will be constituted and made

available to the District Disaster Management Authority for meeting the expenses on

mitigation activities. District Disaster Mitigation funds would be created at the District Level

as mandated under Section 48 of the DM Act 2005. DDMF is to be used for the mitigation

funds by the DDMAs for the purpose of mitigation as per the HP State Disaster

Management Rules 2011.

9.10 By Ministries and Departments of Government of India and State

Government:

As per the section (49) of the Disaster Management Act, 2005, every ministry or

department of government of India and the state government shall make provisions in

their annual budget for carrying out the activities and programs set out in their disaster

management plans. The planning department will be advised to mark 0.5% of budget

allocation for meeting the disaster management requirement.


9.11 Techno-Financial Regime :

Considering that the assistance provided by the Government for rescue, relief, rehabilitation

and reconstruction needs cannot compensate for massive losses on account of disasters, new

financial tools such as catastrophe risk financing, risk insurance, catastrophe bonds, micro-

finance and insurance etc., will be promoted with innovative fiscal incentives to cover such

losses of individuals, communities and the corporate sector. In this regard, the

Environmental Relief Fund under the Public Liability Insurance Act, 1991, enacted for

providing relief to chemical accident victims is worth mentioning. Some financial practices

such as disaster risk insurance, micro-finance and micro-insurance, warranty on newly

constructed houses and structures and linking safe construction with home loans will be

considered for adoption.

9.12 Other Financing Options :

DDMA in coordination with the departments will identify other financing options for

restoration of infrastructure/livelihoods, like utilization of flexi fund within Centrally

Sponsored Scheme for mitigation/restoration activities in the event of natural calamities in

accordance with the broad objective of the Central Sector Scheme.

Opportunities of Corporate Social Responsibility (CSR) & Public-Private Sectors funds

investments would also be explored and elaborated by the DDMA for increasing disaster

resilience.


CHAPTER 10

PROCEDURE AND METHODOLOGY FOR MONITORING, EVALUATION,

UPDATION AND MAINTENANCE OF DDMP

10.1 Authority for maintaining and reviewing the DDMP

As per notification No. Rev. D(F) 4-2/2000 V dated 1/06/2007 via Additional Chief

Secretary cum F.C.- Revenue, Govt. of HP, District Disaster Management Authority has

been formed according to sub-section (1) of section 25 of Disaster Management Act, 2005

with following members:

Preparation of plan is the ultimate responsibility of the District Disaster Management

Authority DDMA Kinnaur. The draft plan is to be discussed in the DDMA and the

Chairman of the DDMA shall rectify it. Same procedure is to be followed in updating of the

plan document. The District plan is to be updated annually by the District Disaster

Management Authority or the committee appointed by the. In order to update the document,

all Vertical and Horizontal plans shall be collected and incorporated to the District Plan. A

copy of the updated document shall be circulated to each department of Government in

district.

10.2 Proper monitoring and evaluation of the DDMP:

The DDMP is monitor and evaluated in every mock drill programme. The preparedness

and achievement of all the line Deptt./Stake holders are tested. A quarterly meeting for

DDMP update will be organized by the DDMA under the chairmanship of the Deputy

Commissioner, Kinnaur. The Deputy Commissioner ensures for the progress and gap

analysis. All concerned departments and agencies participate and give recommendations on

specific issues and submit their updated reports on the above mentioned factors. A meeting

was held on 5th May which was attended by heads of all departments in which officials give

their inputs and all officials were also directed by the Deputy Commissioner to prepare their

disaster plans.

10.3 Post-disaster evaluation mechanism for DDMP :

Meeting of the DDMA will be held within 2 weeks of facing the disaster like situation if

any occurred in the District where the team leaders/nodal officers of each participating

department/agency shall remain present for post disaster evaluation of the situation in all

respect.


10.4 Schedule for updating of DDMP :

The DDMP will be updated annually in the month of April/May on the basis

of information/data etc. receipt of various agencies. The DDMP shall however be

updated on semester basis in the next year. The main objective of the review is to

record the event facts and first hand experiences of the department personal. This

activity will help to make the DDMP better by identification of gaps and suggestions

for filling of the same. DDMP is an effective document for the District and the

ADM and District Revenue Officer, along with the help of the nodal officers of the

vanguard departments will update it on the basis taking into consideration:

1. Change in demography

2. Addresses and contact numbers of Skilled Human Resources

3. Medicinal stock

4. Changes in disaster profile,

5. Technology to be used,

6. Lessons learnt from incidents

7. Changes in Inventory of equipment in the district.

S.No. Month Purposed Activities

1 Oct Review of DDMP by frontline departments

2 Oct-Nov Submission of recommendations to DDMA

3 Nov-Dec Amendments are distributed to all stakeholders

4 Dec-Jan Submitted to SDMA for Approval/Uploading of

updated plan at DDMA/SDMA website

10.5 Uploading of updated plans at DDMA/ SDMA websites:

District Disaster Management Plan of the district is a public document & should be

uploaded at the DDMA/SDMA websites under the supervision of the District Information

Officer after each updation with prior approval of the Chairman DDMA. The District

Disaster Management Plan is uploaded on DDMA Kinnaur as well as website of State

Disaster Management Authority.

10.6 Conducting of Mock Drill at District & sub-division levels :

Efficacy of DDMPs are tested and refined through training, seminars and mock drills. The

DDMA and Local Authorities in association with the SDMA will also conduct mock drills


in different parts of the district to test the efficacy of the plans so prepared. All

stakeholders will be encouraged to generate a culture of preparedness and quick response.

Involvement of all the stakeholders and community at large numbers may be ensured

to make the mock exercises as a means of awareness generation and community

preparation. The inputs and lessons learnt during the mock exercises will be utilized

to upgrade and improve the DDMPs. Mock exercises are being conducted on a

regular basis in schools and Gram Panchayats with the assistance of Commandant Home

Guards/NDRF. Mock drills were conducted in Gram Panchayats in Sub Division Pooh

Nichhar and Kalpa. A mega Mock exercise was held on 24th Nov, 2016 in which all

departments participated and gave their inputs how DDMP can be improved.

10.6.1 The Responsible parties for organizing district drills

Mock Drills will be conducted within District Kinnaur at various levels:

Level 1: District Level

Conducting of District level Mock drills will be the responsibility of the Deputy

Commissioner Kinnaur, along with Additional Deputy Commissioner Kinnaur, in

association with Key Participants Involved in Conducting a Mock drills the incident of

disaster may be:-

• DDMA Kinnaur comprising of DC; Kinnaur; ADC Kinnaur; SP Kinnaur; SE(

HPPWD, I&PH, Electricity); CMO Kinnaur, President Zila Parishad.

• Revenue Department

• SDM (C), Tehsildar, Block Officer

• Municipal Council/ Nagar Parishad

• Elected representatives of Panchayat Samiti -Sarpanch, Gram Sevak,

• Fire Brigade Personnel’s

• Home Guards, Volunteers.

• DPRO

• Transport Department

• Food and Civil Supply Department

• Para- military forces, ITBP Babeli and SSB Shamshi

• NDRF, SDRF as the situation of the incident may demand

• Rest as per the IRS framework in chapter 4.


Level 2: Sub Divisional Level

The Sub Divisional Magistrate (Civil) will be the concerned authority to conduct mock

exercise at the Sub-Division level.

Level 3: Block Level

At Block Level the Block Development Officer will be the nodal authority to get the mock

exercise conducted.

Level 4: Panchayat Level

The Pradhans will be nodal for organizing the mock drills at Gram Panchayat level with

Village Disaster Management Committees in each village of district Kinnaur.

Level 5: Departmental Level

At the Departmental levels the HOD’s of the concerned departments/ units are responsible

for the on –site mock drills and off- site drills with the district administration for their

respective departments and concerned areas.

Levels 2, 3, 4 and 5 will carry out the mock exercise with intimation of the same to the

District Administration and sending in reports of the lessons learnt and gaps identified for

further up gradation of the plans after the drill.

10.6.2 Schedule for organizing drills

District administration shall hold mandatory mock drill twice annually for the monitoring,

evaluation, updation and maintenance of DDMP. First Mock drill will be held before the

beginning of the tourist season in the Month of March or April as the case may. Second drill

will be held before the onset of the International Dushera at Kinnaur for checking the

efficiency of the departments for any unforeseen incidence from taking place.

All the above mentioned levels will conduct mock drills at least once in every six months to

evaluate their disaster management plans.

10.7 Monitoring & gap evaluation:

10.7.1 Check on Personnel’s involved in Execution of DDMP are trained with latest skills:

The District Authority shall check whether all the personnel involved in execution of DDMP

are trained & updated on the skills necessary in line with the updated SOPs. As per Section

30 (2) (xii) of DM Act 2005, the District Authority shall organize & coordinate specialized

training programmes for different levels of officers, employees & voluntary rescue workers

in the district.


Half yearly meeting for DDMP updation shall be organized by DDMA, under the

chairmanship of Deputy Commissioner Kinnaur. DC should ensure for maintenance of

DDMP and analysis the identified gaps. All concerned departments and agencies have to

participate and give recommendations on specific issues of District Disaster Management

Plan.

10.7.2 Check on-site / off site Plans of Major Accidental Hazard Units

All industrial units and power projects within Kinnaur district will submit their on-site/ off-

site plans, after regular updation and maintenance to the DDMA for review and evaluation.

They will regularly conduct on-site / off- site mock exercises annually or biannually as the

case may be, to review, evaluate, and update their plans.


CHAPTER 11

COORDINATION MECHANISM FOR IMPLEMENTATION OF DDMP

The Coordination between District and Local governments is vital for the proper disaster

management. It requires both inter departmental and intra departmental coordination with all

the stakeholder line departments and local bodies like, HPPWD, I&PH, HPSEB, Health and

Family Welfare, fire and home guards, police, BSNL, Food and Civil Supply, forest, revenue

Education, Agriculture horticulture, HRTC, Red Cross, MC,NGO’s. CBO’s and other local

authorities These partnerships recognize that each level of the disaster management

arrangements must work collaboratively to ensure the effective coordination of planning,

services, information and resources necessary for comprehensive disaster management.

The DDMP of the district is a three tier disaster management coordination based on bottom

to top approach i.e. tehsil level, Sub-Division level and District Level. This system enables a

progressive escalation of support and assistance.

The arrangements comprises of several key management and coordination structures. The

principal structures that make up the Arrangements are:

(A) Disaster management committees are operational at tehsil, Sub-Division and district

level. The above committees are responsible for planning, organising, coordinating

and implementing all measures required to mitigate, prevent, prepare, respond and

recover from disasters the affected area under their jurisdiction.

(B) Emergency Operation Centers at tehsil, Sub-Division and district level supports

disaster management groups while coordinating information, resources, and services

necessary for disaster operations.

(C) Functional agencies of district administration, DDMA and DDEC, are responsible to

coordinate and manage specific threats and provide support to other agencies on and

as require

Intra Departmental Coordination:-

Each stake holder department i.e, HPPWD, I&PH, HPSEB, Health and Family Welfare,

fire and home guards, police, BSNL, Food and Civil Supply, forest, revenue Education,

Agriculture horticulture, HRTC, Red Cross will constitute departmental level disaster

management committee headed by a gazette officer pertaining to that department. The

committees will organise quarterly meetings of the committee members to analyses the

preparedness level of the department in regard to disaster management. The committee

will also decide the measures to be taken for reducing the gaps in their capacities and

keep the proper record of the same.

Sub division level coordination mechanism:-

As per the institutional mechanism, sub divisional officer (Civil) will call for the

quarterly meeting the sub division level disaster management committee to review the

preparedness level and plan to reduce the gaps identified. The chairperson will further

report the situation to the DDMA and send the requisition of resources if required.


Tehsil level coordination mechanism:-

As per the institutional mechanism, tehsildar will call for the quarterly meeting at the tehsil

level disaster management committee to review the preparedness level and plan to reduce the

gaps identified at Tehsil level.

Arrangements at local level

It is the local level that manages disasters within their own communities. Tehsil, sub division

and district levels are to provide additional resources, support, assistance and expertise as

required. Local government is the key management agency for disaster events at local level.

Local government achieves coordinated disaster management approach through Local

Disaster Management committees.

Coordination system with inter departments and at district level

The District Magistrate/DC is the head of the District administrative set up and chairperson

of the DDMA as per the DM Act, 2005. She / He has been designated as the responsible

officer in the District. The heads of different departments in the District will have separate

roles to play depending on the nature and kind of disaster. The roles and responsibilities of

the members of the DDMA will be decided in advance in consultation with the concerned

members

Pre Disaster coordination: Minimum Annual meetings for review of preparedness and

discussing the roles and responsibilities of the line departments, tehsils and Sub Divisions.

The meeting agenda would be discussing the capacity of each department in terms of SAR

equipment’s and manpower and regular updation of the same

Disaster phase coordination: Coordination through phone or any other mode of communication in a disaster phase is not

possible hence all the line departments and training institutes in the district should report to

the DEOC as soon as the disaster strikes. After loss/damage assessment at the DEOC, the

RO (D.C) would direct various stake holders to deploy their resources and task forces in the

affected areas. Relief camps would be setup at a pre-defined location.

Post disaster coordination: In the post disaster phase, the RO would take updates on the

conditions of basic amenities like water, food, roads, law and order etc from the respective

departments. An assessment of relief given and need of rehabilitation would also be taken in

the post disaster phase.

Coordination mechanism with community:-

The community will be coordinated through the village disaster management committees.


Frequency of local Committee meetings

Local Committee meetings must be held at least once in every six months at particular time

and place decided by the chairperson of the group. In addition, the chairperson of a Local

Committee must call a meeting if asked, in writing, to do so by:

a) The District Authority for the Disaster district in which the Local Committee is situated;

or

b) At least one-half plus one of the members of the Local Committee.

c) To help the Local government to prepare a local disaster management plan for its area;

d) To identify, and provide advice to the relevant District Authority about support services

required by the Local Committee to facilitate disaster management and disaster

operations in the area;

e) To ensure the community is aware of ways of mitigating the adverse effects of an event,

and preparing for responding to and recovering from a disaster;

f) To manage disaster operations in the area under policies and procedures decided by the

district Authority;

g) To provide reports and make recommendations to the relevant District Authority about

matters relating to disaster operations;

h) To identify, and coordinate the use of resources that may be used for disaster operations

in the area;

i) To establish and review communication systems in the Local Committee, and with the

relevant District Authority and other Local Committees in the situation of disaster.

j) To ensure that information about a disaster in the area is promptly given to the relevant

District Authority, and

k) To ensure risk management and contingency arrangements of essential services within


the Local government area. Further information about the functions of the Local

Authority may be found under sections 41 of the DM Act 2005

Coordination mechanism with NGOs, CBOs, Self Help Groups (SHGs),

The strong linkages which NGOs CBOs have with grassroots communities can be effectively

harnessed for creating greater public awareness on disaster risk and vulnerability, initiating

appropriate strategies for strengthening the capacity of stakeholder groups to improve

disaster preparedness, mitigation and improving the emergency response capacities of the

stakeholders.

In addressing the emerging concerns of climate change adaptation and mitigation, NGOs can

play a very significant role in working with local communities and introducing innovative

approaches based on the good practices followed in other countries.

NGOs can bring in the financial resources from bi-lateral and multilateral donors for

implementing pragmatic and innovative approaches to deal with disaster risk and

vulnerability, by effectively integrating and converging the various government programs,

schemes and projects to create the required synergy in transforming the lives of at-risk

communities.

THE DDMA will maintain a proper record of the NGO’s and CBO’s working in the district

and also map the available resources for them. The DDMA will appoint a Nodal officer for

coordination with NGO’s, CBO’s and SHG’s. The DDMA will call annual meeting of

NGO’s, CBO’s & SHG’s for mapping their resources. The meeting will be coordinated by

the designated Nodal officer.

Coordination with other districts and state:

The DDMA will call annual meeting with neighboring district authorities pertaining to

Disaster risk reduction and capacity building by reducing the existing gaps through regular

coordination. The DDMA will participate in the meetings called by SDMA or other State

level authorities to promote coordination with other districts and state authorities.

DISTRICT DISASTER MANAGEMENT PLAN Page 185

Chapter 12

Standard Operating Procedures

The following SOPs are designed to guide and initiate immediate action. The DDMA and

the district administration will initiate action and build and expand the scope of these actions

based on unfolding situation.

1. Early Warning Management

Actions Responsibility

Obtain early warning inputs from IMD, CWC, MHA / NDMA / SDMA control rooms, GSI, Snow and Avalanche study centre

In charge – DEOC

Notify the early warning to Chairman and the members of the DDMA, Nodal officers of the line departments, ADMs, SDM, Dy

SPs

In charge - DEOC

Disseminate early warning to divisions, blocks and Panchayats ADM/SDM. Superintendent of Police

Flash warning signals on all television and radio networks District Information

Officer

Establish disaster dash board on the official district website District Information Officer

Inform communities / public / villagers about the disaster warning

using vehicles mounted with loudspeakers Tehsildars / Nayak

Tehsildars / Patwari

Use PA systems facilities at Temples, Mosques, Gurdwaras and Churches to announce about the impending disasters

Tehsildars / Nayak Tehsildars / Patwari

Share early warning information with educational information and

instruct closure of institutions if required Tehsildars / Nayak

Tehsildars / Patwari

2. Evacuation when there is early warning


Obtain early warning inputs from IMD, CWC, MHA / NDMA / SDMA control rooms, GSI, Snow and Avalanche study centre

In charge – DEOC

Notify the early warning to Chairman and the members of the DDMA, Nodal officers of the line departments, ADMs, SDM, Dy

SPs

In charge - DEOC

Hold meeting to assess situation and make a decision whether to evacuate specific communities / population

Chairman DDMA

Communicate decision regarding evacuation to concerned Revenue and Police officers

Chairman DDMA

Evacuating people to safer places Concerned SDMs and Tehsildars

Deploy teams for law and order maintenance, traffic management as wells as cordoning specific areas

District Superintendent of Police

Establish routes, shelters and other logistics arrangements Revenue department

Establish information desk, Revenue department

Establish helpline numbers BSNL


3. Evacuation when there no early warning


Activation of the DEOC In charge DEOC

Notify about the disaster event to Chairman and the members of

the DDMA, Nodal officers of the line departments, ADMs, SDM,

Dy SPs

In charge - DEOC

Hold a meeting to assess situation and make a decision whether to evacuate specific communities / population

Chairman DDMA

Communicate decision regarding evacuation to concerned Revenue and Police officers

Chairman DDMA

Evacuating people to safer places Concerned SDMs and

Tehsildars



Establish routes, shelters and other logistics arrangements Revenue department

Establish information desk, helpline etc Revenue department

4. Search and Rescue


Activation of the DEOC In charge DEOC

DDMA to review disaster situation and make a decision to deploy search and rescue teams in anticipation of a disaster

Chairman DDMA

Deploy district level search and rescue teams in identified locations

Chairman DDMA

Deploy Fire & Emergency Service teams for search and rescue District Fire Officer

Deploy Home Guards rescue teams District Commandant –

Home Guards

Requisition of NDRF Chairman DDMA

Establish on site coordination mechanism ADM / SDM

Assign area of search and rescue responsibility for different teams

deployed on site ADM/ SDMA

Establish Staging Area for search and rescue resources ADM/SDM

Establish Camps for the responders with adequate food, water, sanitation facilities

ADM/SDM



Identify nearest helipad and ensure it is in operating condition ADM/SDM

Establish triage CMO/ MO

Transport critically injured CMO/MO / 108

Ambulance service / Red

Cross

Establish onsite medical camps or mobile camps for first aid CMO/MO

Establish information desk and dead body identification ADM/SDM

Evacuating people to safer places

Concerned SDMs and

Tehsildars


Deploy volunteers for supporting auxiliary functions such as

crowd management, route management, first aid, information

management

ADM/SDM

Rescue animals in confined spaces Assistant Director – Animal Husbandry

5. Relief Operations


Undertake sub division wise / block wise / tehsil wise relief needs

assessment in terms of food, water, shelter, sanitation, clothing, utensils, medical and other critical items

ADM/SDM

Identify suitable and safe facilities and establish relief camps ADM/SDM/Tehsildar

Establish adequate lighting arrangement at the relief camps HPSEB

Ensure adequate security arrangement at the relief camps and for

the affected communities District Superintendent of

Police

Ensure adequate water and sanitation facilities in relief camps and other affected communities

SE – IPH

Set up RO plants / water purification plants or other suitable

facilities for immediate water supply SE-IPH

Supply, procure and provide food to the affected communities District Supply Officer

Airdrop dry and un-perishable food to inaccessible location safe drinking water

DM/ADM/SDM

Provide essential items lost due to disasters such as utensils ADM/SDM

Supply, procure and provide water to the affected communities SE – IPH

Make required shelter arrangements including temporary camps ADM/SDM/Tehsildar

Establish medical facilities at relief camps and at communities CMO/MO / Red Cross / 108 Ambulance

Ensure suitable vaccination to prevent disease outbreak CMO/MO

Arrange for psychosocial support for victims at the camps CMO/MO

Ensure child friendly food for the children in the camps DSO

Ensure nutritious food for pregnant and lactating mothers in the camps

DSO

Ensure medical care facility for pregnant women for safe delivery CMO/MO

Involve and coordinate NGO participation SDM / Tehsildar

Put in place grievance handling mechanism to prevent discrimination

SDM/ADM/Tehsildar

Ensure adequate availability of daily need items such as food,

medicine, consumables etc to ensure their access to affected

communities

ADM/SDM/DSO

Provide adequate and weather, gender, culture appropriate

clothing to the affected communities and especially address the

needs of women, children, aged and physically challenged

ADM/SDM/DSO

Ensure adequate transportation facility to transport relief items District RTO

Maintain proper records of and documents of beneficiaries and

relief distribution ADM/SDM/Tehsildar

Ensure adequate and appropriate heating facilities depending on the weather situation

DFO

Supply fire wood, cooking gas, POL for the kitchen DSO / DFO

Record and maintain documents of ex-gratia payments ADM/SDM/Tehsildar


Provide first aid and medical treatment to the injured animals Veterinary Officer

Establish animal shelters wherever required Director – Animal

Husbandry

Arrange fodder for animals Director – Animal Husbandry

Wherever required involve Animal Welfare Board and the Civil

Society Organisations Director – Animal

Husbandry

Establish banking facilities for people to withdraw cash District Lead Bank

Guidelines for setting and running the Relief Camps:

� On receipt of report from Revenue officials, the DC/SDO(C) will order to set up a

relief camp at pre- decided location as per District/ Sub-divisional disaster

management plan

� In case new location is to be selected for the camp due to

unavoidable circumstances, following points should be considered for arriving at a

decision.

o Camp should preferably be set up in an existing built up

accommodation like a community hall.

o It should be located at a safe place which are not vulnerable to

landslides, flood etc.

o It should be accessible by motor vehicles, if possible.

o Adequate space for roads, parking’s, drainage, should also be there.

• The area should not be prone to endemic disease

like malaria.

• Wide publicity should be given about the location of the camp and affected

people should be evacuated and brought to the camp directly.

• Emergency relief materials which include drinking water, food, bedding

(mattress ,sheets &

blankets), baby food, mosquito repellents etc. should be arranged as early as

possible.

• Control room/ help desk should be setup in the relief camp immediately. Shelter

• The shelter should be such that people have sufficient space for protection from

adverse effects of the climate.

• Ensure sufficient warmth, fresh air, security and privacy for their health and

wellbeing.

• Tents should not be constructed too closely together and reasonable distance

should be kept between the camps to provide some form of privacy.


• Priority should be given to widows and women headed households, disabled

and elderly people in tent/room distribution.

General Administration of the Camp

• One responsible officer preferably CO/ASO should be designated as

Camp Officer by the DC/SDO(C) who will ultimately be responsible for

general management of the Relief Camp. He/She will co-ordinate & supervise

the works of other officers in the camp. Administrative

structure of the camp should be as follows:

� One help desk/ control room/ officer room should be designated where

inhabitants can register their complaints

Basic Facilities Lighting Arrangement and Generator Set

A technical person, preferably from electricity or PWD (E) department should be detailed

to supervise the proper lighting arrangement in and around the camp and operation and

maintenance of the generator set.

• One big candle and one match box should be provided in every room/tent.

• Petromax or emergency light should be arranged in sufficient numbers in the camp.

• Approach to toilet and water source should properly be illuminated

Water Facilities

• Total requirement of drinking water, water for toilets, bath & washing of clothes and

Utensils should be assessed and proper arrangement should be made accordingly

• One Sr. Officer of PHE Deptt. Should be detailed for maintaining water supply in the camp.

• Separate bathing units must be constructed for male & female

Sanitation, Food- Storage & Distribution, Clothing

• Toilet should be minimum 10 mtrs and maximum 50 mtrs away from

shelter/tent/room

Sufficient stock of bleaching powder, harpic and others item should be

maintained

Food- Storage & Distribution


• As for as practicable and as per available space cooked food may be served in hall or at

one place for convenience of cleaning, hygiene, disposal of waste and smooth arrangement.

• Food should be culture specific and as per food habits of the community. People of rural area

may not like bread & butter

• Packed food like biscuit, tined food, ready to eat meals, noodles etc. should be

properly checked that they are not expired before distribution.

• Separate queue may be allowed for women infirm & elderly people to collect relief aid.

Clothing

• People in the camp should be provided sufficient clothing to protect themselves from the

adverse effects of the climate

• Culturally appropriate clothing should be made available.

• Women and girls should be provided necessary sanitary protection

Medical Facilities & Psycho-social Support

• One Doctor along with team of paramedical staff should be detailed on roster system

around the clock in the camp

• A separate room or tent should be made available for the medical team.

• A rapid health assessment of all the inhabitants in the camp should be done on weekly basis

• Cases of snake bites are also reported from relief camp. Necessary arrangement should be made

in nearest health institution for adequate stock of anti-venom injection.

• Psychological support is best obtained from the family. Therefore, even in abnormal

conditions, family should be kept together

Special Arrangement for women, Children, and Physically Challenged and Elderly persons

• Since women are more vulnerable during disaster, their specific needs must be identified

and taken care of.

• Female gynecologist and obstetrician should be available at hand to take care of maternity and

child related health concern.

• Ensure that children inoculated against childhood disease within the stipulated time period.

• For safely and security of the women and children vigilance committees should be formed

consisting of women.

• Women Police Officer should be stationed within the camp to record and redress any complaints

made by women.

• Security measures should be taken in the camps to prevent abduction of women, girls and children.

Vermin control

• Insect and rodents are the unavoidable pests in the relief camp. They spread diseases,

spoil foods and other material

• Fogging may be arranged to prevent mosquitoes and other flying insects.

• Waste segregation should be promoted and collected on daily basis

Security


• Security, peace and order must be maintained in the relief camp. The youths in the camp may

be involved for providing better security environment.

• Police personnel should be detailed on roster basis.

• Adequate employment of force should be ensured on the boundary and gate of the camp.

Entertainment, Recreation & IEC Programme

• Literary clubs/ Organizations may be promoted to arrange books & magazines for camp populations.

• Camp population may be kept engaged by providing entertainment & recreational facilities to them.

• Temporary Anganwadi centres may be opened in the camp with the help of ICDS project officers

for small children.

• Temporary schools may be setup in the camp involving volunteers from the camping habitants.

SSA

may provide free textbook, stationary, Siksha-Mitra etc.

Reputed

• NGOs may also be allowed to run temporary schools in the camp.

6. Restoration of essential services


Assess, prioritise and develop work plan for debris removal and road clearance

SE / EE –PWD

Constitute teams with equipment for debris removal and road

clearance SE / EE PWD

Assess and prioritise and develop work plan for restoration of power supply

SE/ EE HPSEB

Constitute teams / crew to undertake restoration of power supply SE / EE HPSEB

Assess, prioritise and develop work plan for restoration of water supply

SE/EE - IPH / Concerned ULB

Constitute teams / crew to undertake restoration of water supply SE/EE - IPH / Concerned

ULB

Assess, prioritise and develop work plan for restoration of telecommunication services

SE/EE - BSNL

Constitute teams / crew to undertake restoration telecommunication services

SE/EE - BSNL

Deploy temporary / portable exchanges in critical locations for

immediate restoration of telecommunication services SE/EE – BSNL

Assess, prioritise and develop work plan for restoration of road network

SE/EE – PWD

Constitute teams / crew to undertake restoration of road network SE/EE - PWD

Constitute teams / crew to undertake restoration of road network in rural areas

SE / EE Rural Development

Coordinate with Army / SDMA for erection of bailey bridges / temporary road links where bridges are washed out

DC/ADM

7. Dead Body Disposal



Establish village / ward level committee for identification of dead

bodies ADM/SDM / ULB

Prepare a record of details of the bodies retrieved in the Dead Body Inventory Record Register, allocate individual Identification

Number, photograph, and prepare Dead Body Identification Form

Tehsildar / SDM

Identification of the dead bodies and handing over to the next of kin

Village level / ward level committee

Transport unidentified dead bodies to the nearest hospital or mortuary at district / sub division / block level

SDM/ADM

Make public announcement for establishing identity SDM/ADM

Handover the identified dead bodies to the next of kin SDM/ADM/Tehsildar

In case of unidentified dead bodies – prepare inventory, allocate individual identification number, photograph, finger print, obtain

DNA sample if possible and fill Dead Body Identification Form

SDM/ADM/Tehsildar

Preserve the information recorded as forensic information SDM/ADM/Tehsildar

Undertake last rights of unclaimed / unidentified dead bodies as per established religious practices

SDM/ADM/Tehsildar

Coordinate with NGOs and obtain their support SDM/ADM/Tehsildar

Preserve the bodies of foreign nationals (if any) by embalming or

chemical methods and then placed in body bags or in coffins with proper labelling for handing over and transportation of such

bodies to Ministry of Extern Affairs, or to the Consular offices of

the concerned countries and other actors such as International

Committee of the Red Cross

SDM/ADM/Tehsildar

8. Carcass Disposal


Prepare a record of details of the animal carcasses retrieved SDM/ADM/Tehsildar/Pat

wari

Identify owners of the livestock and hand over the animal carcasses

SDM/ADM/Tehsildar/Pat wari

Photograph all unidentified animal carcasses preferably before

transportation for disposal SDM/ADM/Tehsildar/Pat

wari

Transport unidentified or unclaimed animal carcasses to the designated site for disposal

Assistant Director Department of Animal

Husbandry

Maintain a record of carcasses buried or handed over SDM/ADM/Tehsildar/Pat wari

Follow suggested guidelines for burial of carcasses or composting SDM/ADM/Tehsildar/Ani

mal Husbandry

GUIDELINES FOR DISPOSAL OF ANIMAL

CARCASSES Guidelines for Burial

• Burial shall be performed in the most remote area possible.

• Burial areas shall be located a minimum of 300 feet down gradient from wells, springs

and other water sources.

• Burial shall not be made within 300 feet of streams or ponds, or in soils identified in

the country soil survey as being frequently flooded.

• The bottom of the pit or trench should be minimum 4 to 6 feet above the water table.


• Pits or trenches shall approximately be 4 to 6 feet deep. They should have stable slopes

not steeper than 1 foot vertical to 1 foot horizontal.

• Animal Carcasses shall be uniformly placed in the pit or trench so that they do not exceed

a maximum thickness of 2 feet. The cover over and surrounding shall be a minimum of 3

feet. The cover shall be shaped so as to drain the runoff away from the pit or trench.

• The bottom of trenches left open shall be sloped to drain and shall have an outlet. All

surface runoff shall be diverted from entering the trench.

• Burial areas shall be inspected regularly and any subsidence or cavities filled.

Guidelines for Composting

• Select site that is well drained, at least 300 feet from water sources, sinkholes, seasonal

seeps or other landscape features that indicate hydrological sensitivity in the area.

• Lay 24-inch bed of bulky, absorbent organic material containing sizeable pieces 4 to 6

inches long. Wood chips or hay straw work well. Ensure the base is large enough to allow

for 2-foot

clearance around the carcass.

• Lay animal in the centre of the bed. Lance the rumen to avoid bloating and possible

explosion. Explosive release of gases can result in odour problems and it will blow the

cover

material off the compositing carcass.

• When disposing large amounts of blood or body fluid, make sure there is plenty of

material to absorb the liquid. Make a depression so blood can be absorbed and then

cover, if a blood spill occurs, scrape it up and put back in pile.

• Cover carcass with dry, high-carbon material, old silage, sawdust or dry stall bedding

(some semi-solid manure will expedite the process). Make sure all residuals are well

covered to

keep odours down, generate heat or keep vermin or other unwanted animals out of the

window.

• Let it sit for 4 to 6 months, then check to see if carcass is fully degraded.

• Reuse the composted material for carcass compost pile, or remove large bones and

land apply.

• Site cleanliness is the most important aspect of composting; it deters scavengers, and

helps control odors and keeps good neighborly relations.

Note: Animals that show signs of a neurological disease, animals that die under quarantine and

those with anthrax should not be composted.

9. Information and Media Management


Establish a media centre at EOC or Deputy Commissioner's office District PRO

Designate Official Spokes Person Dy Commissioner

Prepare Press releases DPRO

Decide on the time of press releases District PRO

Decide on time and frequency of press conference DPRO

Arrange for press conferences at the designated place and time DPRO

Set up interaction times of media with senior officers District PRO

Provide logistics support to the media during their visits to the

disaster sites District PRO

Scan media reports on disaster response and take necessary action District PRO

Guidelines for Information Management


• flash warning signals on all television and radio networks

• coordinate, collect, process, report and display essential elements of

disaster- related information

• update and feed information to key government agencies • provide accurate information through print and electronic media as well as

its website for easy availability and appropriate access to the members of

public.

• provide situation updates to all television and radio networks at regular intervals

• keep the public updated and well informed about the status of the disaster

• develop appropriate graphics and pictures to disseminate useful

information among all participating agencies as well as the people

• provide ready formats to collate information on different aspects of the

disaster from the concerned state/district to facilitate accurate communication

• document all response/relief and recovery measures

• prepare situation reports every 3-4 hours during the initial response phase

of a disaster and thereafter twice or once daily

10. VIP Visit Management


Receive information about VIP visits Dy Commissioner / Protocol Officer

Make arrangements for receiving VIPs Dy Commissioner /

Protocol Officer

Prepare a detailed plan and minute to minute schedule for VIP visit

Dy Commissioner / Protocol Officer

Prepare latest detailed folder containing detailed information and submit the same to the visiting VIP

Dy Commissioner / District Information

Officer

Designate nodal officials for each location of VIP visit such as Hospital, Disaster affected communities, Relief camps etc


Organise adequate security Superintendent of Police

Activate VIP visit protocols such as Ambulance, Fire tender, Security & Escort,


Hold liaison meetings with Intelligence Department, SPG and NSG based on requirement

Superintendent of Police

Make appropriate arrangement for rest and stay of visiting VIP and her / his entourage


Arrange visits to disaster sites along with necessary security arrangement


Ensure availability of helipad if required Dy Commissioner / Protocol Officer

Make arrangements for holding press conference Protocol Officer / DPRO

Guidelines to setting up of a Relief Camp:

• On receipt of report from Revenue officials, the DC/SDO(C) will order to set up

a relief camp at pre-decided location as per District/ Sub-divisional

disaster management plan

• In case new location is to be selected for the camp due to

unavoidable circumstances, following points should be considered for arriving at a


decision.

• Camp should preferably be set up in an existing built up accommodation like

a community hall.

• It should be located at a safe place which are not vulnerable to

landslides, flood etc.

• It should be accessible by motor vehicles, if possible.

• Adequate space for roads, parking’s, drainage, should also be there.

• The area should not be prone to endemic disease like malaria.

• Wide publicity should be given about the location of the camp and affected

people should be evacuated and brought to the camp directly.

• Emergency relief materials which include drinking water, food, bedding

(mattress, sheets & blankets), baby food, mosquito repellents etc. should be

arranged as early as possible.

• Control room/ help desk should be setup in the relief camp immediately.

Shelter

• The shelter should be such that people have sufficient space for protection

from adverse effects of the climate.

• Ensure sufficient warmth, fresh air, security and privacy for their health

and

wellbeing.

• Tents should not be constructed too closely together and reasonable

distance should be kept between the camps to provide some form of privacy.

• Priority should be given to widows and women headed households, disabled

and elderly people in tent/room distribution.

General Administration of the Camp

• One responsible officer preferably CO/ASO should be designated as

Camp Officer by the DC/SDO(C) who will ultimately be responsible for

general management of the Relief Camp. He/She will co-ordinate & supervise

the works of other officers in the camp. Administrative structure of the camp

should be as follows:

• One help desk/ control room/ officer room should be designated

where inhabitants can register their complaints

Basic Facilities Lighting Arrangement and Generator Set


• A technical person, preferably from electricity or PWD (E) department should

be detailed to supervise the proper lighting arrangement in and around the camp

and operation and maintenance of the generator set.

• One big candle and one match box should be provided in every room/tent.

• Petromax or emergency light should be arranged in sufficient numbers

in the camp.

• Approach to toilet and water source should properly be illuminated

Water Facilities

• Total requirement of drinking water, water for toilets, bath & washing of

clothes and Utensils should be assessed and proper arrangement should be made

accordingly

• One Sr. Officer of PHE Deptt. Should be detailed for maintaining water supply

in the camp.

• Separate bathing units must be constructed for male & female

Sanitation, Food- Storage & Distribution, Clothing

• Toilet should be minimum 10 mtrs and maximum 50 mtrs away

from shelter/tent/roomSufficient stock of bleaching powder, harpic and

others item should be maintained

Food- Storage & Distribution

• As for as practicable and as per available space cooked food may be served

in hall or at one place for convenience of cleaning, hygiene, disposal of

waste and smooth arrangement.

• Food should be culture specific and as per food habits of the community.

People of rural area may not like bread & butter

• Packed food like biscuit, tined food, ready to eat meals, noodles

etc. should be properly checked that they are not expired before distribution.

• Separate queue may be allowed for women infirm & elderly people

to collect relief aid.

Clothing

• People in the camp should be provided sufficient clothing to protect themselves

from the adverse effects of the climate

• Culturally appropriate clothing should be made available.

• Women and girls should be provided necessary sanitary protection

Medical Facilities & Psycho-social Support

• One Doctor along with team of paramedical staff should be detailed on

roster system around the clock in the camp

• A separate room or tent should be made available for the medical team.

• A rapid health assessment of all the inhabitants in the camp should be done

on weekly basis

• Cases of snake bites are also reported from relief camp. Necessary arrangement


should be made in nearest health institution for adequate stock of anti-

venom injection.

• Psychological support is best obtained from the family. Therefore,

even inabnormal conditions, family should be kept together

Special Arrangement for women, Children, and Physically Challenged and

Elderly persons

• Since women are more vulnerable during disaster, their specific needs

must beidentified and taken care of.

• Female gynaecologist and obstetrician should be available at hand to take

care ofmaternity and child related health concern.

• Ensure that children inoculated against childhood disease within

the stipulatedtime period.

• For safely and security of the women and children vigilance committees should

be formed consisting of women.

• Women Police Officer should be stationed within the camp to record and redress

any complaints made by women.

• Security measures should be taken in the camps to prevent abduction of

women,girls and children.

Vermin control

• Insect and rodents are the unavoidable pests in the relief camp. They

spread diseases, spoil foods and other material

• Fogging may be arranged to prevent mosquitoes and other flying insects.

• Waste segregation should be promoted and collected on daily basis

Security

• Security, peace and order must be maintained in the relief camp. The youths in

the camp may be involved for providing better security environment.

• Police personnel should be detailed on roster basis.

• Adequate employment of force should be ensured on the boundary and gate of

the camp.

Entertainment, Recreation & IEC Programme

• Literary clubs/ Organizations may be promoted to arrange books & magazines

for camp populations.

• Camp population may be kept engaged by providing entertainment &

recreational facilities to them.

• Temporary Anganwadi centres may be opened in the camp with the help of ICDS

project officers for small

children.

• Temporary schools may be setup in the camp involving volunteers from the camp

inhabitants. SSA may provide free textbook, stationary, Siksha-Mitra etc.

Reputed

• NGOs may also be allowed to run temporary schools in the camp.


ANNEXURE – I Important Telephone Numbers

List of District Administration Contact Details

DISTRICT ADMINISTRATION

Sr.

No.

Designation Name Office No. Residence Fax No.

1. Dy.

Commissioner

Dr.N.K Lath, IAS 01786-222252 222251 01786-

223342

2. A.C. 01786-222227 222327

3. P.O. DRDA Dr.Sunil Chandel 01786-222569 223321 222569

4. P.O. ITDP Sh. Kuldeep

Singh Patial

(HAS)

01786-222273 222278

5. S.D.M. Kalpa Dr. Maj.

Avanider Kumar,

HAS

222253 222310

POLICE DEPARTMENT

6. S.P. Sh.Rohit Kumar

Malpani(IPS)

01786-222270 222288

7. D.S.P. Sh.B. Bhatia 01786-223055 222316

8. SHO, Reckong

Peo

Sh. Laxman

kumar

01786-222210

9. Dist. Inspector

Police

222294

PWD DEPARTMENT

10. Ex. Engineer,

PWD

Prakash Negi 01786-226027 226028

226027

11. AE 222398 9418022581

HPSEBL


12. SR. E.E.

HPSEBL Er.Ajit Negi 222234

13. AE-ESD,

HPSEBL

Reckong Peo

Sh.Jagdish Negi 01786-222286

IPH

14. SE, IPH Sh. Om Prakash

Bhutungru

01786-222579 223572

15. Executive

Engineer

Vishal Jaswal 222229 222230

222929

16. AE Ankit Bist 222378 222123

HEALTH & AYURVEDA

17. C.M.O. Dr.Padam Negi 01786-222922 222346

.

18. Medical Officer 01786-222399

19. District

Ayurvedic

Officer

Dr. Rash Pal

Dhiman

01786-222209 222209

EDUCATION

20. Dy. Director,

Higher Edu.

Rakesh Kumar

Bhardwaj

01786-222221 222863

21. Dy. Director,

Elementary

Education

Vijay Parkash 01786-222938

22. Principal

Degree College

Dr.AChaman

Mahajan

222591 222591

23. Principal I T I

R/Peo

Sh. D.S. Negi 222215 94183-09802

24. Principal DIET Laxmi Ram Negi 223040,222938 9418579200

AGRICULTURE/HORT DEPARTMENT

25. Dy. Director,

Hort

Sh.Ajay Kumar

Dhiman

222362, 222407,

26. Dist. Hort

Officer

Dr. S.S. Mehta 222237 8894995811

27. Dist. Agri.

Officer

Dr. Balveer

Singh

222364

OTHER OFFICERS

28. District Try

Officer

Surender Sharma 01786-223380 223969,

98186-74501


29. Commandant

Home Guards

Sh. B. Bhatia 01786-222311 203292

30. DFO 01786-222195 223481,

31. Regional

Manager,

HRTC

Sh.DS Ragu 01786-222162 222174,

9418000553

32. Dy. Director

Animal Health

Dr.Naveen

Kumar Singh

01786-222570

33. D.P.R.O. Ms. Mamta Negi 01786-222263

34. District F&S

Controller

Dr. Devi Ram

Verma

01786-222207

35. PO ICDS

Kinnaur

Sh. Onkar Thakur 22466

36. P O Himurja Sh. Vineet Sood 223030 94184-56377

37. 68R C C Greef Sh HR Van Raj 222330

38. Sub Fire Officer 222219

39. Sub Divisional

Soil

Conservation

Officer

Sh. Devi Singh 223848

40. District

Informatics

Officer

Balwan Singh

Negi 222379 9408556070

41. Distt. Statistical

Officer R/Peo

222434

42. Distt. Welfare

officer

Sh. Arjun Negi 222049 223036

43. Distt. Panchayat

Officer

Sh. Sharvan

Kumar 222290 203063

222530

44. D. F O. Wild

Life Sarahan

Distt. Shimla

Sh. Satish Negi 01782-274232 9418067585

45. 68R C C Gref Sh HR Van Raj 222330

ITBP

46. Commandant

ITBP

Rajendera Kumar

Verma

222530 222363

47. Adjutant, 17th

BN ITBP

222247 9418007352


KALPA BLOCK

48. S.D.M. Kalpa Dr. Maj.

Avanider Sharma

222253 222310

49. BDO Kirti Chandel 222225 222850

50. Tehsildar,

Kalpa

Smt. Neeraja

Sharma

01786-226021 226021

51. CDPO Sh. Arvind

Kumar 222049 223936

94181-47669

52. Tehsildar,

Sangla

VikramJeet

Singh

01786-242278 242278

94180-20304

53 SHO Sangla 01785-242617

POOH BLOCK

54. A.D.M. Pooh Sh.Babu Ram 01785-232222 232223

55. Tehsildar, Pooh Rajesh Verma 01785-232315 94184-60074

56. BDO Vinay Singh Negi 232311 232322

94185-37313

57. Tehsildar,

Moorang

Vikramjeet Singh 01785-252222 252222,

9418020304

58. Naib Tehsildar,

Hungrang

Rajesh Verma 226181 9418460074

59. AE, PWD

Anshuman Soni 232310 98821-03669

60. AE, Elect Tara Chand Negi 232312 232314,

9418422614

61. CDPO R.S. Negi 232246

62. SHO, Pooh Sh. Bihari Lal 01785-232420 9418470919

NICHAR AT BHAWANAGAR BLOCK

63. S.D.M.,

Bhawanagar

Sh. Surinder

Mohan

01786-263201 263202,

94180000876

263201

64. Tehsildar,

Bhawanagar

01786-263512 263512,

9418475267

65. BDO 263284 263284

66. Executive

Engineer, PWD

Parkash Negi 263303 263303


67. AE, PWD 252234

68. AE, IPH 260554 9418036140

69. AE, Elect Mehar Singh 261217 9418300083

70. CDPO 253647

71. SHO,

Bhawanagar

01786-253455

72. Police Post

Nichar

252355

ANNEXURE- II

Format for First Information Report on occurrence of natural calamity

(To be sent to SEOC and NEOC, Government of India within maximum of 24 hours of occurrence of

calamity)

From: District/State ---------------- Date of Report ----------------

To

i) The Relief Commissioner cum Principal Secretary Revenue (Fax: email: )

ii) JS (DM), MHA (fax : ; email : _)

iii) I/c National Integrated Operations Centre, MHA (fax: ; email:_ )

a. Nature of Calamity

b. Date and time of occurrence

c. Affected area (number and names of affected districts)

d. Population affected (approx.)

e. Number of Persons

i) Dead

ii) Missing

iii) Injured

f. Animals

g. Affected

h. Lost

i. Crops affected and area (approx.)

j. Number of houses damaged

k. Damage to public property

l. Relief measures undertaken in brief

m. Immediate response and relief assistance required and the best logistical means

of delivering that relief from State/National

n. Forecast of possible future developments including new risks.

o. Any other relevant information


ANNEXURE-III

Rapid Assessment

Disaster brings in its wake damages to life, property, infrastructure, economy and environment. For

adequate and effective response to disasters it is of paramount importance to assess the extent of

physical harm to assets, property and infrastructure which render them less valuable or less effective.

The objective of Rapid Assessment is to determine the precise nature and extent of damage so that

Rescue and Relief measures are undertaken in the affected people. The following are the major

components to be included in the rapid damage assessment:

i) Geographical area impacted

ii) Structural damage to buildings, Housing stocks

iii) Damage to roads and bridges, public buildings shops, workshops, stalls etc.

iv) Damage to water supply lines, electricity supply lines, public utilities

v) Damage to agricultural crops, livestock, etc.

Tools for Rapid Assessment

• Arial surveys

• Photographs, video graph/film of the affected area

• Satellite imagery

• Field reports

• TV/Press coverage

Visual Inspection Checklist:

� Camera

� Laptop

� Notebook

� GIS Map

� GPS


ANNEXURE - IV

Situation Report

DATE OF REPORT:

Sl.

No.

Category

Report of

happenings during

the last 24 Hours

Cumulative

damage/loss

I - Rainfall and Damage/Loss Position

1. Indicate Place and rainfall (in CMs)

2. Details of rainfall

3. Brief details & cause (s) of flash/riverine floods,

landslides, road blocked etc.

4. Population affected if any

5. Number of human lives lost district-wise (specify

the cause of death)

6. Number of Cattle/livestock lost/perished.

7. Area affected (in hectares)

8. Estimated value of damaged crop (Rs. In lakh)

9. Number of houses damaged

i) Fully

ii) Partially

10. Estimated value of damaged to houses (Rs. In lakh)

i) Fully

ii) Partially

11.

Impact of flood on infrastructure (sector-wise i.e.

power supply, water supply, road transport, health

sector and telecommunication etc. – in physical

term)

12. Estimated value of damage to public properties-

sector-wise in monitoring terms (Rs. In lakh)

13. Estimated value of total damage (8+10+12)

II - Fire Incidents

1. No. of domestic fire incidents, causes, with brief

details

2. Loss of life

3. Loss of cattle

4. Total loss of property (in lakh)

5. No. of wild fire incidents

6. Area involved (in hectares)

7. Estimated loss of forest wealth (in lakh)

8. Estimated value of loss/damage


III – Accidents

1. No. of accidents – roads and others (Please


specify the category)

2. Loss of life

3. No. of injured

4. Cause of accident

IV- Snow Fall

1. Indicate Place and snowfall (in CMs)

2. Details of loss/damage if any

3. Estimated value of loss (in lakh)

V – Hailstorm

1. Indicate Place and area of hailstorm (in hectares)

2. Estimated Value of loss (in lakh)

VI – Other incidents of loss of life & Property

1. Detail of loss/damage with estimated value

VII - Any other relevant information

1. Number of persons evacuated (district wise)

2. Number of relief camps opened (district wise)

3. Number of persons accommodated in the relief

camps (district wise)

4. Details of distribution of essential commodities

5. GR paid, if any specify the items and amount

6.

Steps taken to prevent outbreak of epidemic

including the deployment of medical terms

(district-wise). Whether outbreak of any epidemic

occurred?

7.

Whether assistance of from Army, Air Force and

Navy sought (Specify details of no. of

column/helicopters/ naval divers provided and

their place of deployment as well as number of

days etc.)

8. Whether assistance of NDRF Battalions sought, if

so details of deployment.

9. Number of cattle camps opened & details of

cattle accommodated therein

10. Any other relief measures undertaken (give

details)

Note: Kindly attached annexure for details wherever required.

Signature of officer with Name & Date

Telephone No/Fax No.

Mobile No.


ANNEXURE - V

Rapid Assessment Format (For big disasters)

[Aim to determine immediate response of the locality]

Type of Disaster: Date: Time:

1. Name of the location

2. Administrative Unit and Division

3. Geographical location

4. Local Authorities interview(with name,

address, designation)

5. Estimated total population

6. Worst affected areas/population

- No of Blocks

- G.P

- Village

7. Areas currently inaccessible

8. Type of areas affected

9. Distance from the District Head

Quarters(Km)

Accessibility of the areas

10. Effect on population

(a) Primary affected population

- Children below 1 year

- Children between 1 and 5 years old

- Women

- Pregnant and lactating women

- Elderly (above 60)

- Disabled

(b) Death/Reports of starvation

(c) Orphans

(d) Injured

(e) Missing

(f) Homeless

- Number of people

- Number of families (g)

Displaced/Migrated (h)

Evacuated

(i) Destitute

(j) Need of counseling for traumatized

population

Number

Yes/No


11. Building

(a) Building collapsed/wasted away

(b) Building partially collapsed/wasted away

(c) Buildings with minor damages

(buildings that can be retrofitted)

Number

District Disaster Management Plan Page 209

(d) Number of schools affected

- Gravity of the damages

(e) Number of hospitals and Health

Centers affected


(f) Number of Government buildings affected


(g) Any other building affected


Scale 1 to 5 where 1 is no damages and 5 is

completely destroyed

12. Infrastructure

(a) Road Damaged/destroyed

- Scale of the damage

- Location

- Km

(b) Railways damaged

- Location

- Km

- Is the railway still working

(c) Bridges damaged/collapsed

- Locality

- Villages isolated

(d) Damages to the Communication

Network

(e) Damages to the Electricity Network

(f) Damages to the Telecommunication

Network

Scale 1 to 5 where 1 is normal and 5 is completely

destroyed/washed away

Yes/No

Yes/No

Yes/No and scale of the damages



13. Health Facilities

(a) Infrastructure damaged

- Hospitals

- Health Centers

- Vaccination Centers

(b) Availability of Doctors

- In the area

- In the district

(c) Availability of Paramedical staff

- In the area

- In the district

(d) Local Staff affected

- Doctors

- Paramedical Staff

(e) Conditions of equipments

Specify which equipments

(f) Availability of medicines/drugs

- Typology

(g) Availability of Vaccinations

- Typology

(h) Any immunization campaign was

undertaken before the disaster

(i) Possibility of diseases outbreak

(j) Other health problems

Number



Number

Number

Number



Yes/No

Yes/No

Yes/No

Yes/No

List


14. Water Sanitation

(a) Availability of safe drinking water

(b) Availability of sanitation facilities

(c) Availability of Disinfectant

- Typology

(d) Damages to the Water/Sewage

systems

(e) Damages to the water supply system

(f) Availability of portable water system

(g) Agencies participating in WATSAN

Yes/No

Yes/No

Yes/No



Yes/No

List

15. Crops/Agriculture Damage

(a) Crop Damaged

- Typology

- % Of Hectare damaged

- In Upland/medium/low

- Paddy or Non paddy

- Irrigated or non-irrigated

(b) Normal and actual rainfall

assessment

(c) Livestock loss

(d) Availability of Health services for

livestock

(e) Cattle feed/folder availability

(f) Damage to agriculture infrastructure

Mm

Number

Yes/No

Number

Tonnes



16. Food/Nutrition

(a) Availability of food/stocks

(1) Family

(2) Relief

(3) PDS

(4) Community Kitchen

(b) Expected duration of the food stock

(c) Most affected groups

- Infant

- Children

- Pregnant and lactating mothers

- Elderly

(d) Where are the different groups

located?

(e) Levels of malnutrition?

(f) Type of food required

(g) Total quantity/ration levels required

(h) How is the food supply and nutrition

situation likely to evolve in coming

Yes/No

Kg

Tonnes

Tonnes

Kg

Days

To be ticked

Days

To be ticked


weeks/months?

17. Secondary Threats

(a) Potentially hazardous sites

(b) Existence of epidemics

(c) Scarcity of Food (d) Scarcity of

Water (e) Scarcity of Shelter (f)

Scarcity of Clothes (g) Any other

problem

List

18. Response

(a) Local: Govt./NGOs/CSOs/Individuals

Type of assistance

(b) National: Govt./NGOs/CSOs

Type of assistance

(c) International: Govt./NGOs/CSOs

Type of assistance

To be ticked Description To be ticked Description To be ticked Description

19. Logistic and Distribution system

(a) Availability of Storage facilities (b)

Means of transport available (c)

Availability of Fuel

(d) Are there any distribution criteria

already in place Availability of

Manpower

Yes/No List Yes/No Yes/No Yes/No


20. Priority of Needs

Search and Rescue:

(a) Need of Search and Rescue

- Locally available

- Needed for neighbouring districts

- Needed for neighbouring states

(indicate from where)

(b) Need of transportation and

equipment:

- Boats

- Any other transportation(specify

- Special equipment(specify)

- Heavy equipment(specify) (c) Need

of shelter

- Temporary

- Permanents

Yes/No Estimated Quantity


(c) Winter Clothing

(d) Blankets

(e) Bed Sheets

1.1 Food item:

(a) Pulses

(b) Grain

(c) Baby Food

(d) Specialized food

(e) Cattle feeds/fodder

Water /sanitation:

(a) Portable water

(b) Chlorine powder and

disinfectant

(c) Latrine

(d) Soap

(e) Detergent

(f) Insecticides

(g) Disinfestations of water body

(h) Manpower for carcass

disposal

1.2 Health:

(a) Medical staff

(b) Medicines(specify)

(c) IV fluid

(d) ORS

(e) Vitamin A

(f) Vaccines

(g) Mobile units(quantity to be

specified)

(h) Cold chain system

1.3 Education:

(a) Infrastructure temporary /

permanent

(b) Teachers

(c) Teachers kits

(d) Reading materials

(e) Availability of mid-day meal

Crop/Agriculture

(a) Need of seeds

(b) Fertilizer , Pesticide

(c) Type of Seed required

(d) Availability of local variety

(e) Availability of resources

Infrastructure:

(a) Repair of roads

(b) Repair of railways and bridges

(c) Power Supply

(d) Telecommunication

(e) Equipment required for


List

Yes/No and specify location

Yes/No and specify location List

Number of Man days


restoration

(f) Manpower required

• Observation:

• Source of information:

• Site Visit:

• Interaction with affected population:

• Assessment Carried By:


ANNEXURE - VI

List of trained persons in disaster Management Course

NAME Designation Address District Mobile Training

Attended

Duration

Tejinder Singh Pradhan G.P Pangi Pradhan G.P

Pangi

Kinnaur 9459000044 Role Of PRI's in

Disaster

Management

from 25th July

to 27th July at

Kalpa

3 days

Praveen Kumar Pradhan G.P Kalpa Pradhan G.P

Kalpa

Kinnaur 9816518889 Same 3 days

Shamsher Negi Patwari Kothi Patwari

Kothi


Krishan Chand Patwari Akpa Patwari

Akpa


Subhash Chand Up Pradhan Duni Up Pradhan

Duni


Satya Kumari Pradhan G.P

Khawangi

Pradhan G.P

Khawangi


Inder Singh Patwari Chholtu Patwari

Chholtu


Ramlok Negi Panchayat Sec/

Khawangi

Panchayat

Sec/

Khawangi


Kaushalya Devi P/ Sec G.P Duni P/ Sec G.P

Duni


Sarshwati Devi Patwari Meeru Patwari

Meeru


Padam Chand Pradhan G.P Roghi Pradhan G.P

Roghi



Veena Kumari Pradhan G.P

Shudhrang

Pradhan G.P

Shudhrang


Raj Singh Patwari Sungra Patwari

Sungra


Dipender Negi Patwari Urni Patwari Urni Kinnaur 9418074344

7

Same 3 days

Parveen

Kumari Negi

Panchayat Sec

Kalpa

Panchayat

Sec Kalpa


Dayal Singh Up Pradhan G.P

Kothi

Up Pradhan

G.P Kothi


Pradeep Kumar Up Pradhan G.P

Meber

Up Pradhan

G.P Meber


Padam Kumari Pradhan G.P

shong

Pradhan G.P

shong


Sher Singh Pradhan Purbani Pradhan

Purbani


Shyam Bhagat P/Sec G.P Purbani P/Sec G.P

Purbani


Rajinder Kumar Patwari Patwari Kinnaur 9805411221 Same 3 days

Sati Devi Pradhan Pradhan Kinnaur 9418383045 Same 3 days

Padam Raj

Negi

Panchayat Sec G.P

Telengi

Panchayat

Sec G.P

Telengi


Sonam Pradhan Chansu Pradhan

Chansu


Sunita Kumari Pradhan

Rackchham

Pradhan

Rackchham


Sharda Devi Pradhan Kothi Pradhan

Kothi



Pratishwar

Negi

Chairperson Zila

Parishad Kinnaur

Chairperson

Zila Parishad

Kinnaur


Arvind Kumar Up Pradhan

Chhitkul

Up Pradhan

Chhitkul


NAME

Designation

Address

District

Mobile

Training

Attended

Duration

Bhag Singh Panchayat Sub

Inspector

Panchayat

Sub

Inspector

Kinnaur 8988071341 Role Of PRI's in

Disaster

Mnagement

from 28th July

to 30th July at

Pooh

3 days

Daya Nand

Negi

Patwari Thangi Patwari

Thangi

Kinnaur 9816882888 same 3 days

Dhan Kumar Kangoo Pooh Kangoo

Pooh


Rinyehen

Zangmo

Data Operator

BEEO

Data

Operator

BEEO


Yaspal Singh

Negi

Village Revenue

Officer

Village

Revenue

Officer


Kesar Chand Panchayat /Secy Panchayat

/Secy


Shivani Patwari Lippa Patwari

Lippa


Bhagat Chand Patwari Giaboung Patwari

Giaboung


Satya Prakash Patwari Pooh Patwari

Pooh


Rattan Jiula Patwari Leo Patwari Leo Kinnaur 9459569231 same 3 days

Naresh Kumar Patwari Chango Patwari

Chango



Surveen singh Panchayat Sec/

Spillow

Panchayat

Sec/ Spillow


Panma Ram Accountant

CODDP Office

Accountant

CODDP

Office


Chhimet

Donma

Office Kangoo

Pooh

Office

Kangoo

Pooh


Sushil Sana Up Pradhan Pooh Up Pradhan

Pooh


Guru Lal Hawa Pradhan Asrang Pradhan

Asrang


Gita Ram Pradhan Libba Pradhan

Libba


Jai Nand Singh P/ Sec Labrang P/ Sec

Labrang


Ajay Kumar Pradhan Labrang Pradhan

Labrang


Shashi

Poonam

Pradhan Morrang Pradhan

Morrang


Rekha Negi Pradhan Rarang Pradhan

Rarang


Govind Singh Sr. Assistant T. O

Pooh

Sr. Assistant

T. O Pooh


Karam Chand Tehsil Office Pooh Tehsil Office

Pooh


Devinder Singh S.D.K S.D.K Kinnaur 9418365160 same 3 days

Baldev Singh D/man DDP Pooh D/man DDP

Pooh


Ram Kishor COC DDp Pooh COC DDp

Pooh



Vidya Sagar Reader To

Tehsildaar

Reader To

Tehsildaar


Satya Prakash

Boras

Pradhan Thangi Pradhan

Thangi


Karma Nima Pradhan Namagya Pradhan

Namagya



Attended

Duration

Shamsher

singh

Patwari Kothi Patwari

Kothi

Kinnaur 941896104 Course on Basic

Disaster

Management

from 8th to

12th August at

Kalpa

5 days

Pardeep Kumar Clerk , O/o CMO

Kinnaur

Clerk , O/o

CMO

Kinnaur


Lekh Raj Plataan

Commander ,

Home Gaurd

Plataan

Commander

, Home

Gaurd


Sandeep Rawal Sub Insp. (ITBPF) Sub Insp.

(ITBPF)


santhok singh Inspector/ DIP

Kinnaur

Inspector/

DIP Kinnaur


Sunder Sain Operation

Commander

H.H.G R/Peo

Operation

Commander

H.H.G R/Peo


Jeevan Prakash

Sharma

O/o Dy. Director

Holticulture

O/o Dy.

Director

Holticulture


Sourabh Kumar J.E , P.W.D Kalpa J.E , P.W.D

Kalpa


Prem Singh Field Kanungo

Kalpa

Field

Kanungo

Kalpa



Brij Mohan Lect. Diet kinnaur

at R/Peo

Lect. Diet

kinnaur at

R/Peo


Inder Kumar Patwari Kuppa Patwari

Kuppa


Usha Mangesh DYSSO DYSSO Kinnaur 8894501755 Same 5 days

Kamal Kishore Dy. Director Ele

Education

Dy. Director

Ele

Education


Himmat Singh

Negi

Patwari Sangla Patwari

Sangla


Rajender Singh Field Kanungo

sangla

Field

Kanungo

sangla


Bir Singh clerk ,D.D.A .H

Dept.

clerk ,D.D.A

.H Dept.


Amer jeet Patwari Tangling Patwari

Tangling


Krishana

Kumari

JCDS Supervisor

Kalpa

JCDS

Supervisor

Kalpa


NAME

Designation

Address

District

Mobile

Training

Attended

Duration

Om Prakash Sub Insp. Police

Reckongpeo

Sub Insp.

Police

Reckongpeo

Kinnaur 9805263778 Training and

formation of

task

forces,shelter

management,

first Aid from

17th october to

19th october at

kalpa

3 days

YuvRaj Hav. Instructoe

HHG

Hav.

Instructoe

HHG


Sukh Dev Company

Commander HHG

Company

Commander

HHG


Lekh Raj Commander HHG Commander

HHG



Dharam Kriti

Negi

Assistant Prof. T.S

Negi GDC R.Peo

Assistant

Prof. T.S

Negi GDC

R.Peo


Narender

Sharma

clerk O/o Cmo

R/Peo

clerk O/o

Cmo R/Peo


Hem singh AEO (Soil Testing

Lab holticulture )

R/Peo

AEO (Soil

Testing Lab

holticulture )

R/Peo


Deepak Raj Instructor govt. ITI

R/Peo

Instructor

govt. ITI

R/Peo


Uma Negi HHc Police

Department

HHc Police

Department


Rajender

Kumar Sharma

clerk O/O District

Satistical Office

R/Peo

clerk O/O

District

Satistical

Office R/Peo


Usha Mangash clerk O/O Dysso

Kinnaur

clerk O/O

Dysso

Kinnaur


Sneh Prabha ICDS Supervisor

Baltrung

ICDS

Supervisor

Baltrung


Shamsher

Singh

Patwari Panchayat

Kothi

Patwari

Panchayat

Kothi


Urgain dorje

Negi

Patwari Panchayat

Kalpa

Patwari

Panchayat

Kalpa


Sunder Singh ITBP R.Peo ITBP R.Peo Kinnaur 9805681256 Same 3 days

Mukash chand HHG R/Peo HHG R/Peo Kinnaur 9816804443 Same 3 days

Sher Singh j.E O/O BDO Kalpa j.E O/O BDO

Kalpa


om Prakash Sr. Assistant O/O

SDM Kalpa

Sr. Assistant

O/O SDM

Kalpa



Attended

Duration


Vikas Dev Clerk O/o DDHE Clerk O/o

DDHE

Kinnaur 9805522894 Training and

formation of

task

forces,shelter

management,

first Aid from

20th october to

22nd october at

Nichar

3 days

Mukesh Kumar H.E.O O/o HDO

Pooh

H.E.O O/o

HDO Pooh

Kinnaur 9459786618 3 days

Bharat

Bhushan

JBT Teacher

Bhabanagar

JBT Teacher

Bhabanagar


Krishan Singh Field Kanungoo

Chholtu

Field

Kanungoo

Chholtu


Mahander

Singh

Up Pradhan

Tranda

Up Pradhan

Tranda


Dalip Singh B.D.C B.D.C Kinnaur 9816181210 Same 3 days

Rakesh Kumar UP Pradhan G.P

Sungra

UP Pradhan

G.P Sungra


Raj Singh Negi Patwari P.C

Sungra

Patwari P.C

Sungra


Surender

Kumar

JBT G.P.S Thanang JBT G.P.S

Thanang


Sadh Ram(

Sager)

Swarnim Himachal

Secretary

Swarnim

Himachal

Secretary


Anurag Panchayat Sec.

Roppi

Panchayat

Sec. Roppi

Kinnaur 98164-

64057

Same 3 days

V.N Sharma T.G.T N/M PSSS

BhabaNagar

T.G.T N/M

PSSS

BhabaNagar


Satish Kumar J.B.T G.P.S Nichar J.B.T G.P.S

Nichar


Shashi Bala Lect. History PSSS

Bhabanagar

Lect. History

PSSS

Bhabanagar


Raj Kumari Pradhan G.P

Ponda

Pradhan G.P

Ponda


Tejinder Singh Up Pradhan G.P

Chagaon

Up Pradhan

G.P Chagaon


Bir Singh Pradhan G.P

Chagaon

Pradhan G.P

Chagaon



Mukesh Kumar Student PSSS

Bhabanagar

Student

PSSS

Bhabanagar


Narita Student PSSS

Bhabanagar

Student

PSSS

Bhabanagar


Annexure-VII

REVISED LIST OF ITEMS AND NORMS OF ASSISTANCE FROM STATE DISASTER RESPONSE FUND (SDRF)

AND NATIONAL DISASTER RESPONSE FUND (NDRF)

SR.

NO.

ITEM NORMS OF ASSISTANCE

(1) (2) (3)

1. RELIEF ASSISTANCE


a) Ex-Gratia payment to

families of deceased

persons.

Rs. 4.00 lakh (Four Lakh) per deceased person including those

involved in relief operations or associated in preparedness

activities, subject to certification regarding cause of death from

appropriate authority.

Note:-

i. This Relief will be provided to all irrespective

of their place of residence or nationality.

ii. This relief would also be admissible to

residents of Himachal Pradesh if they meet

with an accident out side the sate and where

no relief is provided to them. In such case, an

application has to be made to the local Sub

Divisional Officer (Civil) in whole jurisdiction

the dependents reside alongwith relevant

documents. The application would be duly

supported by an affidavit stating that no relief

has been received from the family from the

authority where the accident/ calamity took

place.

b) Ex-Gratia payment for

loss of a limb or eye(s).

Rs. 59,100/- per person, when the disability is between 40%

and 60%.

Rs. 2.00 Lakh/- (Two Lakh) per person, when the disability is

more than 60%.


Subject to certification by a competent authority regarding

extent and cause of disability.

c) Grievous injury

requiring hospitalization

Maximum Rs. 15,000/- per person requiring hospitalization for

more than a week.

Maximum Rs. 5,000/- per person requiring

hospitalization/treatment less than a week.

Note: In addition to (b) and (c) above all the victims would be provided free treatment in

Government hospitals/medical facilities up to 48 hours of their admission immediately after the

accident. Any bills raised can be charged to the SDRF. Payment should be directly made to the

hospital on receipt of bills by the concerned SDO (C).

d) Clothing and utensils/

house-hold goods for

families whose houses

have been washed

away/ fully

damaged/severely

inundated for more than

two days due to a

natural calamity.

Maximum Rs. 15,000/- per family including the cost of material

such a clothes, blankets, food grains, etc. given to the family, if

any.


e) Gratuitous relief for

families whose livelihood

is seriously affected

Rs. 60/ per adult and Rs. 45 per child, not housed in relief

camps. State Government will certify that identified

beneficiaries are not housed in relief camps. Further State

Government will provide the basis and process for arriving at

such beneficiaries District wise.

Period for providing gratuitous relief will be as per assessment

of the State Executive Committee (SEC) and the Central team

(in case of NDRF). The default period of assistance will be upto

30 days, which may be extended upto 60 days in the first

instance, if required, and subsequently upto 90 days in case of

drought / pest attack. Depending on the ground situation , the

State Executive Committee can extend the time period beyond

the prescribed limit subject to that expenditure on this account

should not exceed 25% of SDRF allocation for the year.


2. SEARCH & RESCUE OPERATIONS

(a) Cost of search and

rescue measures/

evacuation of people

affected/ likely to be

affected

As per actual cost incurred, assessed by SEC and recommended

by the Central Team (in case of NDRF).

- By the time the Central Team visits the affected area, these

activities are already over. Therefore, the State Level

Committee and the Central Team can recommend actual/near-

actual costs.]

(b) Hiring of vehicles,

boats, earth movers,

helicopters, etc. for

carrying immediate relief

and saving lives.

As per actual cost incurred, assessed by SEC and recommended

by the Central Team (in case of NDRF).

The quantum of assistance will be limited to the actual

expenditure incurred on hiring boats, hiring of vehicles, earth

movers, helicopters, etc. and essential equipment required for

rescuing stranded people and thereby saving human lives

during a notified natural calamity.

Note: -

i) The cost of hiring specialized persons such as divers, mountain search and rescue

personnel can be charged to this head.

ii) A proper record of expenditure incurred in this regard would be kept by the

concerned authorities.

3 RELIEF MEASURES


a) Provision for

temporary

accommodation,

food, clothing,

medical care etc

for people

affected /

evacuated and

sheltered in

relief camps.

As per assessment of need by SEC and recommendation of the

Central team (in case of NDRF), for a period upto 30 days. The

SEC would need to specify the number of camps, their duration

and number of persons in camps. In case of continuation of a

calamity like drought, or widespread devastation caused by

earthquake or flood etc, this period may be extended to 60

days, and upto 90 days in case of severe drought. Depending on

the ground situation, the State Executive Committee can

extend the time period beyond the prescribed limit subject to

that of expenditure on this account should not exceed 25% of

SDRF allocation for the year.


Medical care may be provided from national Rural Health

Mission (NRHM)

b) Air dropping of

essential supplies

As per actual, based on assessment of need by SEC and

recommendation of the Central Team (in case of NDRF).

- The quantum of assistance will be limited to actual amount

raised in the bills by the Ministry of Defense for airdropping of

essential supplies and rescue operations only.

c) Provision of

emergency supply of

drinking water in rural

areas and urban areas.

As per actual cost, based on assessment of need by SEC and

recommended by the Central Team (in case of NDRF), up to 30

days and may be extended up to 90 days in case of drought.

Depending on the ground situation, the State Executive

Committee can extend the time period beyond the prescribed

limit subject to that of expenditure on this account should not

exceed 25% of SDRF allocation for the year.

4. CLEARANCE OF AFFECTED AREAS

a) Clearance of debris in

public areas.

As per actual cost within 30 days from the date of start of the

work based on assessment of need by SEC/local authorities for

the assistance to be provided under SDRF and as per

assessment of the Central team for assistance to be provided

under NDRF.

b) Draining off flood

water in affected areas.

As per actual cost within 30 days from the date of start of the

work based on assessment of need by SEC for the assistance to

be provided under SDRF and as per assessment of the Central

team(in case of NDRF).

c) Disposal of dead

bodies/ Carcasses.

As per actual, based on assessment of need by SEC and

recommendation of the Central Team (in case of NDRF).

5. AGRICULTURE


(i) Assistance farmers having landholding upto 2 hac.


A Assistance for land and

other loss

a) De-silting of

agriculture land

(where thickness of

sand/ silt deposit is

more than 3”, to be

certified by the

competent authority

of the State

Government).

Rs. 12,200/- per hectare for each item.

(Subject to the condition that no other assistance/ subsidy bas

been availed of by / is eligible to the beneficiary under any

other Government Scheme).

b) Removal of debris on

agriculture land in

hilly areas.

c) De-silting /

Restoration/ Repair

of fish farms

d) Loss of substantial

portion of land

caused by landslides,

avalanche, change of

course of rivers.

Rs. 37,500/- per hectare to only those small and marginal

farmers whose ownership of the land is legitimate as per the

revenue records.

Loss to

agriculture/horticulture

crops

i) Loss between 50% - 75% = Rs. 300/- per bigha

ii) Loss above 75% = Rs. 500/- per bigha

Subject to maximum loss per family = Rs. 7,000/- only.

B. Input subsidy (where

crop loss is 33% and

above)


a) For agriculture crops,

horticulture crops and

annual plantation crops.

Rs. 6,800/- per ha. in rain fed areas and restricted to sown

areas.

Rs. 13,500/- per ha. in assured irrigated areas, subject to

minimum assistance not less than Rs.1000 and restricted to

sown areas.


b) Perennial crops Rs. 18,000/- ha. for all types of perennial crops subject to

minimum assistance not less than Rs.2000/- and restricted to

sown areas.

c) Sericulture Rs. 4,800/- per ha. for Eri, Mulberry, Tussar

Rs. 6,000/- per ha. for Muga.

(ii) Input subsidy to farmers

having more than 2 ha

of landholding.

Rs. 6,800 /- per hectare in rainfed areas and restricted to sown

areas.

Rs. 13,500/- per hectare for areas under assured irrigation and

restricted to sown areas.

Rs. 18,000/- per hectare for all types of perennial crops and

restricted to sown areas.

- Assistance may be provided where crop loss is 33% and

above, subject to a ceiling of 2 ha. per farmer.

6. ANIMAL HUSBANDRY - ASSISTANCE TO SMALL AND MARGINAL FARMERS


i) Replacement of milch

animals, draught animals

or animals used for

haulage.

Milch animal

Rs. 30,000/- Buffalo/cow/camel/ yak/ Mithun etc.

Rs. 3,000/- Sheep/Goat/Pig

Draught animal:-

Rs. 25,000/- Camel/ horse/ bullock, etc.

Rs. 16,000/- Calf/ Donkey/ pony/ Mule.

The assistance may be restricted for the actual loss of

economically productive animals and will be subject to a 3

large milch animals or 30 small milch animals or 3 large

draught animals or 6 small draught animals per household

irrespective of where a household nas lost a larger number of


animals. ( the loss is to be certified by the competent

authority designated by the State Government).

Poultry:-

Poultry @ 50/- per bird subject to a ceiling of assistance of Rs.

5000/ - per beneficiary household. The death of the poultry

birds should be on account of a natural calamity.

Note:- Relief under these norms is not eligible if the assistance

is available from any other Government Scheme, e.g. loss of

birds due to Avian Influenza or any other diseases for which the

Department of Animal Husbandry has a separate scheme for

compensating the poultry owners.

ii) Provision of fodder/

feed concentrates

including water supply

and medicines in cattle

camps.

Large animals- Rs. 70/- per day.

Small animals- Rs. 35/- per day.

Period for providing relief will be as per assessment of the State

Executive committee (SEC) and Central Team (in case of NDRF).

The default period for assistance will be up to 30 days, which

may be extended up to 60 days in the first instance and in case

of severe drought up to 90 days. Depending on the ground

situation, the State Executive Committee can extend the time

period beyond the prescribed limit, subject to the stipulation

that expenditure on this account should not exceed 25% of

SDRF allocation for the year.

Based on assessment of need by SEC and recommendation of

the Central Team, (in case of NDRF) consistent with estimates

of cattle as per Livestock, Census and subject to certificate by

the competent authority about the requirement of medicine

and vaccine being calamity related.


iii) Transport of fodder

to cattle outside cattle

camps.

As per actual cost of transport, based on assessment of need by

SEC and recommendation of the Central Team, (in case of

NDRF) consistent with estimates of cattle as per Livestock

Census consistent with estimates of cattle as per Livestock

Census.


7. FISHERY

i) Assistance to

Fisherman for

repair /

replacement of

damaged or lost

---Boats

---Dugout-Cameo

---Catamaran

---Net

( This assistance will not

be provided if the

beneficiary is eligible or

has availed of any

subsidy/ assistance, for

the instant calamity,

under any other

Government Scheme).

Rs. 4,100/- for repair of partially damaged boats only

Rs. 2,100/- for repair of partially damaged net

Rs. 9,600/- for replacement of fully damaged boats

Rs. 2,600/- for replacement of fully damaged net

ii) Input subsidy for fish

seed farm

Rs. 8,200 per hectare.

(This assistance will not be provided if the beneficiary is eligible

or has availed of any subsidy/ assistance, for the instant

calamity, under any other Government Scheme, except the one

time subsidy provided under the Scheme of Department of

Animal; Husbandry, Dairying and Fisheries, Ministry of

Agriculture.)

8. HANDICRAFTS/HANDLOOM – ASSISTANCE TO ARTISANS

i) For replacement of

damaged tools/

equipment

Rs. 4,100/- per artisan for equipment.

- Subject to certification by the competent authority

designated by the Government about damage and its

replacement.


ii) For loss of raw

material/ goods in

process/finished goods.

Rs. 4,100/- per artisan for raw material.

- Subject to certification by the competent authority

designated by the Government about damage and its

replacement.

9. HOUSING

a) Fully damaged/

destroyed houses

i) Pucca house

Rs. 95,100/- per house, in plain areas

Rs. 1,01,900 /- per house, in hilly areas including Integrated

Action Plan (IAP) districts.

ii) Kutcha House

b) Severely damaged

houses

i) Pucca House

ii) Kutcha House

c) Partially Damaged

House


(i) Pucca (Other than

huts) where the

damage is at least

15 %

(ii) (ii) Kutcha (Other

than huts) where

the damage is at

least 15 %

Rs. 12,500/- per house for pucca house

Rs. 10,000/- per house for kutcha house


d) Loss/damage to

business premises,

gharats.

Maximum Rs. 10,000/-

e) Belonging of Shops Maximum Rs. 25,000/-

(in case of rental shops, relief would be paid to the

shopkeeper).

Note: No relief would be admissible for encroached house/Shops/ structure on Government land.

d) Damaged / destroyed

huts:

Rs. 4,100/- per hut,

(Hut means temporary, make shift unit, inferior to Kutcha

house, made of thatch, mud, plastic sheets, dogri, etc.

traditionally recognized as hut by the State/ District

authorities.)

e) Cattle shed attached

with house

Maximum of Rs. 10,000/- per shed

10. INFRASTRUCTURE


Repair/restoration (of

immediate nature) of

damaged infrastructure:

(1) Roads & bridges (2)

Drinking Water

Supply Works, (3)

Irrigation, (4) Power

Activities of immediate nature :

Illustrative lists of activities which may be considered as works

of an immediate nature are given in the enclosed Appendix-I.

Assessment of requirements :


(only limited to

immediate

restoration of

electricity supply in

the affected areas),

(5)Schools,

(6)Primary Health

Centres, (7)

Community assets

owned by

Panchayat.

Sectors such as

Telecommunication and

Power (except

immediate restoration of

power supply), which

generate their own

revenues, and also

undertake immediate

repair/ restoration works

from their own funds/

resources, are excluded.

Based on assessment of need, as per States’ costs/ rates/

schedules for repair, by SEC and recommendation of the

Central Team (in case of NDRF).

-As regards repair of roads, due consideration shall be given to

Norms for Maintenance of Roads in India, 2001, as amended

from time to time, for repairs of roads affected by heavy

rains/floods, cyclone, landslide, sand dunes, etc. to restore

traffic. For reference these norms are

• Normal and Urban areas : up to 15% of the total of

Ordinary Repair (OR) and Periodical Repair (PR).

• Hills: up to 20% of total of OR and PR.

-In case of repair of roads, assistance will be given based on the

notified Ordinary Repair (OR) and Periodical Renewal (PR) of

the State. In case OR & PR rate is not available, then assistance

will be provided @ Rs. 1.00 lakh/km for State Highway and

Major District road and @ Rs. 0.60 lakh/km for rural roads. The

condition of “State shall first use its provision under the budget

for regular maintenance and repair” will no longer be required,

in view of the difficulties in monitoring such stipulation, thrugh

it is a desirable goal for all the States.

-In case of repairs of Bridges and Irrigation works, assistance

will be given as per the schedule of rates notified by the

concerned State. Assistance for micro irrigation scheme will be

provided @ Rs. 1.5 lakh per damaged scheme. Assistance for

restoration of damaged medium and large irrigation Projects


will also be given for the

embankment portions,

on par with the


case of similar rural roads, subject to the stipulation that no

duplication would be done with any ongoing schemes.

-Regarding repairs of damaged drinking water schemes, the

eligible damaged drinking water structures will be eligible for

assistance @ Rs. 1.5 lakh/ damaged structure.

-Regarding repair of damaged primary and secondary schools,

primary health centers, Anganwadi and community assets

owned by the Panchayats, assistance will be given @ Rs. 2.00

lakh/ damaged structure.

-Regarding repair of damaged power sector, assistance will be

given to damaged conductors, poles and transformers upto

the level of 11 k.v. the rate of assistance will be @ Rs.

4000/poles, Rs. 0.50 lakh per km of damaged conductor and

Rs. 1.00 lakh per damaged distribution transformer.

11.

12.

Procurement of essential

search, rescue and

evacuation equipment

including

communication

equipment, etc. for

response

to disaster.

Capacity Building

- Expenditure is to be incurred from SDRF only (and not from

NDRF), as assessed by the State Executive Committee (SEC).

- The total expenditure on this item should not exceed 10%

of the annual allocation of the SDRF.

-Expenditure is to be incurred from SDRF only (and not from


-The total expenditure on this item should not exceed 5% of

the annual allocation of the SDRF.


13. State specific disasters

within the local context

in the State, which are

not included in the

notified list of disasters

eligible for assistance

from SDRF/ NDRF, can

be met from SDRF within

the limit of 10% of the

annual funds allocation

of the SDRF.

-Expenditure is to be incurred from SDRF only (and not from


-The norm for various items will be the same as applicable to

other notified natural disasters, as listed above, or

-In these cases, the scale of relief assistance against each item

for ‘local disaster’ should not exceed the norms of SDRF.

-The flexibility is to be applicable only after the State has

formally listed the disaster for inclusion and notified

transparent norms and guidelines with a clear procedure for

identification of the beneficiaries for disaster relief for such

local disaster’, with the approval of SEC.


Note: (i) The State Governments are to take utmost care and ensure that all individual

beneficiary- oriented assistance is necessary/ mandatory disbursed through the bank

account (viz; Jan Dhan Yojana etc.) of the beneficiary.

(ii)The scale of relief assistance against each items for all disasters including ‘local

disaster’ should not exceed the norms of SDRF/ NDRF. Any amount spent by the State

for such disasters over and above the ceiling would be borne out of the resources of the

State Government and not from SDRF.

Illustrative list of activities identified as of an immediate nature.

1. Drinking Water Supply :

i) Repair of damaged platforms of hand pumps/ ring wells/ spring-tapped

chambers/

public stand posts, cisterns.

ii) Restoration of damaged stand posts including replacement of damaged pipe

lengths with new pipe lengths, cleaning of clear water reservoir (to make it leak

proof).

iii) Repair of damaged pumping machines, leaking overhead reservoirs and water

pumps including damaged intake-structure, approach gantries/ jetties.

2. Roads:

i) Filling up of breaches and potholes, use of pipe for creating waterways, repair and

stone pitching of embankments.

ii) Repair of breached culverts.

iii) Providing diversions to the damaged/ washed out portions of bridges to

restore immediate connectivity.

iv) Temporary repair of approaches to bridges/ embankments of bridges, repair

of

damaged railing bridges, repair of causeways to restore immediate

connectivity, granular sub base, over damaged stretch of roads to restore traffic.

3. Irrigation:

i) Immediate repair of damaged canal structures and earthen/ masonry works of

tanks and small reservoirs with the use of cement, sand bags and stones.

ii) Repair of weak areas such as piping or rat holes in dam walls/ embankments.

iii) Removal of vegetative material/ building material/ debris from canal and

drainage system.

iv) Repair of embankments of minor, medium and major irrigation projects.

4. Health:

Repair of damaged approach roads, buildings and electrical lines of PHCs/

community

Health Centers.

5. Community assets of Panchat:

a) Repair of village internal roads.


b) Removal of debris from drainage/ sewerage lines.

c) Repair of internal water supply lines.

d) Repair of street lights.

e) Temporary repair of primary schools, panchayat ghars, community halls,

anganwadi, etc.

6. Power: Poles/ conductors and transformers upto 11 kv.

7. The assistance will be considered as per the merit towards the following activities:-

Items Norms of assistance will be adopted

for immediate repair

i) Damaged primary school building

Higher secondary/ middle/ college and other

educational institutions buildings

Up to 1.50 lakh/ unit

Not covered

ii) Primary Health Centre Up to 1.50 lakh/ unit

iii) Electric poles and wires etc. Normative cost

(up to Rs. 4000/- per pole and Rs.

0.50 lakh per km.) iv) Panchayat Ghar/ Anganwadi/ Mahila

Mandal/ Yuva Kendra/ Community Hall


v) State Highways/ Major District road Rs. 1.00 lakh/ km*

vi) Rural road/ bridge Rs. 0.60 lakh/ km*

vii) Drinking water scheme Up to 1.50 lakh/ unit viii) Irrigation Sector:

Minor irrigation schemes/ canal

Major irrigation schemes

Flood control and anti Erosion Project work


Not covered

Not covered

ix) Hydro Power Project/ HT Distribution

systems/ Transformers and sub station Not covered

x) High Tension Lines (above 11 kv) Not covered xi) State Govt. Buildings viz. departmental/

office building, department/ residential quarters,

religious structures, patwarkhana, Court premises, play

ground, forest bungalow property and animal/ bird

sanctuary etc.

Not covered

xii) Long terms/ Permanent Restoration work

incentive Not covered

xiii) Any new work of long term nature Not covered xiv) Distribution of commodities Not covered

(However, there is a provision for

assistance as GR to families in dire need

of assistance after a disaster)

xv) Procurement of equipments/ machineries

under NDRF

Not covered

xvi) National Highways Not covered

(since GOI born entire expenditure

towards restoration works activities)

xvii) Fodder seed to augment fodder production Not covered

*If OR & PR rates are not provided by the State.


Annexure-VIII

REQUISITION FOR ARMY AID BY CIVIL AUTHORITIES

(NATUAL CALAMITIES)

Reference No. : Calamities

1. From :

2. To :

3. For Information -

4. Date and time origination of demand -

5. Situation as at area _____________________________ an

Heavy flood in area ___________________________ due rising of rigor

_____________________________ civilians marooned. Own evacuation resources

insufficient meet requirement. In view continuous heavy, rains in upper regions, more areas

may be affected marooning another _______________ civilians of _______________ region.

6. Type of extent of aid required for

(i) Equipment and personal, to evacuate marooned civil.

(ii) Medical assistance for approximately ________ civilians.

(iii) Tentage for ______________________ families if available.

7. Likely duration and period of aid required

for _______________________ days with effect from __________________

(present situation permitting)

8. Officer in charge Army aid to contact.


9. Name of civil Liaison Officer detailed.

Mr. ________________________________ (Telephone No.) _____________

10. Arrangement made by civil authorities to guide Army aid to place of operations.

Mr. ________________________ will meet Army aid part at ___________ on receipt of

information from Army authorities)

11. Special Instructions.

(i) School building at _____________________________ being made available to hourse

personnel and also for medical arrangements.

(ii) Sufficient stocks of required medicines in the present contingency being made

available to treat effected civilians population.

(iii) Road Bridge at ___________________________ is unserviceable.

12. Please acknowledge.

Signature Office Seal


Annexure IX

DE-REQUISITION OF ARMY AID (NATUAL CALAMITIES)

1. Reference No. Date:

2. From -

3. To -

4. Information -

5. Army aid requisitioned vide our reference No. _____________________ of

__________________________ is hereby de-requisitioned with effect from

___________________ hrs on _________________.

6. Please acknowledge.

Signature

Office Seal

Appointment


Annexure-X

Guidelines for Requisitioning of Armed Forces

in Aid of Civil Administration

Procedure for Provision of Aid

1. The Armed Forces are conscious of not only their constitutional responsibility in-aid to civil

authority, but also, more importantly, the aspirations and the hopes of the people. Although

such assistance is part of their secondary role, once the Army steps in, personnel in uniform

wholeheartedly immerse themselves in the tasks in accordance with the Army’s credo -

SERVICE BEFORE SELF.

2. Assistance during a disaster situation is to be provided by the Defence Services with the

approval and on orders of the central government. In case, the request for aid is of an

emergency nature, where government sanctions for assistance is not practicable, local

military authorities when approached for assistance should provide the same. This will be

reported immediately to respective Services Headquarters (Operations Directorate) and

normal channels taken recourse to, as early as possible.

Requisition Procedure

3. Any state unable to cope with a major disaster situation on its own and having deployed all

its resources will request Government of India for additional assistance. Ministry of Defence

will direct respective service headquarters to take executive action on approved requests.

The chief secretary of state may initiate a direct request for emergency assistance, for

example, helicopter for aerial reconnaissance, or formation of local headquarter

(Command/Area Headquarters) or naval base or air force station.

Coordination

4. The responsibility for coordination of disaster relief operations at various levels is as

follows:

a) Inter-service Coordination at Central Level: Cabinet secretariat (Military Wing). A

case for co-opting a Tri Service RRF to cater for emergency situations within India

and in the region is under consideration of COSC. This JCC would be responsible

for coordination and directing all rescue/relief operations to ensure synergy of

efforts of all three services in management of disasters.

b) Service Headquarters

(i) Military Operations Directorate (MI-6) at Army Headquarters

(ii) Director of Naval operations at Naval headquarters

(iii) Directorate of Operations (Transport and Maritime) at Air Headquarters

c) Command and Lower Formation Headquarters: Senior General Staff Officers

(Operations)


d) State Level: Service liaison officer deputed to form a part of Joint Control Centre.

e) Local Level: Nominated Commander of troops and senior civil administrator in-

charge of relief.

5. The Armed Forces may be called upon to provide the following types of assistance:

a) Infrastructure for command and control for providing relief. This would entail

provision of communications and technical manpower.

b) Search rescue and relief operations at disaster sites.

c) Provision of medical care at the incident site and evacuation of casualties.

d) Logistics support for transportation of relief materials

e) Setting up and running of relief camps

f) Construction and repair of roads and bridges to enable relief teams/ material to

reach affected areas.

g) Repair, maintenance and running of essential services especially in the initial

stages of disaster relief.

h) Assist in evacuation of people to safer places before and after the disaster

i) Coordinate provisioning of escorts for men, material and security of installations,

j) Stage management and handling of International relief, if requested by the civil

administration.

Disaster Relief Operation

6. Important aspects of policy for providing disaster relief are as under:

a) Disaster relief tasks can be undertaken by local commanders. However, HQ Sub

Area is to be informed at the first opportunity and then flow of information to be

maintained till completion of the task.

b) Effective and efficient disaster relief by the army while at task.

c) Disaster relief tasks will be controlled and coordinated through Commanders of

Static Headquarters while field units Commanders may move to disaster site for

gaining firsthand knowledge and ensuring effective assistance.

d) Once situation is under control of the civil administration, army aid should be

promptly de-requisitioned.

e) Adequate communication, both line and radio, will be ensured from Field Force to

Command Headquarters.

Procedure to Requisition Army, and Air Force

7. It will be ensured by the local administration that all local resources including Home

Guards, Police and others are fully utilised before assistance is sought from outside.

The District Collector will assess the situation and project his requirements to the

State Government. District Control Room will ensure that updated information is

regularly communicated to the State Control Room, Defence Service establishments

and other concerned agencies.


8. District Collector will apprise the State Government of additional requirements

through State Control Room and Relief Commissioner of the State.

9. Additional assistance required for relief operations will be released to the District

Collector from the state resources. If it is felt that the situation is beyond the control

of state administration, the Relief commissioner will approach the Chief Secretary to

get the aid from the Defence Services. Based on the final assessment, the Chief

Secretary will project the requirement as under while approaching the Ministry of

Defence, Government of India simultaneously for clearance of the aid:

Aid from Army: Head quarters Sub Area Commander, and Headquarters of

Western Command Chandimandir.

Aid from Air Force: Sector Commander Sarsawa, Saharanpur (Contact Person: Wg.

Cdr. Vineet Sharma – 07599342240; Fax No. 01331 – 244822), and Western Air

Command Headquarters, Delhi.

Army authorities to be contacted for disaster relief are as under:

10. Co-Ordination between Civil and Army: For deployment of the Army along with civil

agencies on disaster relief, co-ordination should be carried out by the district civil

authorities and not by the departmental heads of the line departments like Police,

Health & Family Welfare, PWD and PHED etc.

11. Overall Responsibility When Navy and Air Force are also being Employed: When Navy

and Air Force are also involved in disaster relief along with the Army, the Army will

remain overall responsible for the tasks unless specified otherwise.

13. Principles of Employment of Armed Forces

a) Judicious Use of Armed Forces: Assistance by Armed Forces should be

requisitioned only when it becomes absolutely necessary and when the situation

cannot be handled by the civil administration from within its resources. However,

this does not imply that the response must be graduated. If the scale of disaster

so dictates, all available resources must be requisitioned simultaneously.

b) Immediate Response: When natural and other calamities occur, the speed for

rendering aid is of paramount importance. It is clear that, under such

circumstances, prior sanction for assistance may not always be forthcoming. In

such cases, when approached for assistance, the Army should provide the same

without delay. No separate Government approval for aid rendered in connection

with assistance during natural disasters and other calamities is necessary.

c) Command of Troops: Army units while operating under these circumstances

continue to be under command of their own commanders, and assistance

rendered is based on task basis.

d) No Menial Tasks: While assigning tasks to troops, it must be rendered that they

are not employed for menial tasks e.g. troops must not be utilised for disposal of

dead bodies.


e) Requisition of Aid on Task Basis: While requisitioning the Army, the assistance

should not be asked for in terms of number of columns, engineers and medical

teams. Instead, the- civil administration should spell out tasks, and leave it to

army authorities to decide on the force level, equipment and methodologies to

tackle the situation.

f) Regular Liaison and Co-ordination: In order to ensure that optimum benefit is

derived out of Armed Forces employment, regular liaison and coordination needs

to be done at all levels and contingency plans made and disseminated to the

lowest level of civil administration and the Army.

g) Advance Planning and Training: Army formations located in areas prone to

disaster must have detailed plans worked out to cater for all possible

contingencies. Troops should be well briefed and kept ready to meet any

contingency. Use of the Vulnerability Atlas where available must be made.

h) Integration of all Available Resources: All available resources, equipment,

accommodation and medical resources with civil administration, civil firms and

NGOs need to be taken into account while evolving disaster relief plans. All the

resources should be integrated to achieve optimum results. Assistance from

outside agencies can be superimposed on the available resources.

i) Early De-requisitioning: Soon after the situation in a disaster-affected area has

been brought under control of the civil administration, Armed Forces should be

de-requisitioned.


Annexure-XI

Emergency Support Functions (ESFs) Plan at District Level

In the aftermath of a natural disaster wherein District Administration’s overall

coordination is needed the command, control and coordination will be carried out under the

ESFs Plan. District EOC shall activate the ESFs and the concerned Department/Agency of

each ESFs shall identify requirements in consultation with their counterparts in affected

districts, mobilize and deploy resources to the affected areas of the district. The District EOC

shall maintain a close link with the State EOC.

ESFs shall be responsible for the following:

1. The designated authorities for each of ESF shall constitute quick response teams

and assign the specific task to each of the member.

2. The designated authorities for each of the ESF shall identify and earmark the

resources i.e. Manpower and materials to be mobilized during the crisis.

3. An inventory of all the resources with details shall be maintained by each of the

designated authority for each of the ESF.

4. The designated authority for each of the ESF will also enter into pre-contracts for

supply of resources, both goods and services to meet the emergency requirements.

5. The designated authority for each of the ESF will be delegated with adequate

administrative, legal and financial powers for undertaking the tasks assigned to

them.

Primary and Secondary Agencies

The designated primary agency, acting as the State agency shall be assisted by one or more

support agencies (secondary agencies) and shall be responsible for managing the activities of


the ESF and assisting the district in the rescue and relief activities and ensuring that the

mission is accomplished. The primary and secondary agencies have the authority to execute

response operations to directly support the needs of the affected districts.

Agency for Each Emergency Support Functions and Roles to be performed

ESF

No.

ESF Primary

Agency

Secondary

Agency

Responsibilities of

Primary Agency

Activities for

Response

Role of

Secondary

Agency

1. Communication BSNL Police

Units of

Armed Forces

in the area

Coordination of

national actions to

assure the provision

of

telecommunication

support the state

and district;

Coordinate the

requirement of

temporary

telecommunication

in the affected

areas.

Responsible for

coordination of

national actions to

assure the

provision of

telecommunication

support the state

and district

response elements;

Coordinate the

requirement of

temporary

telecommunication

in the affected

areas.

Make available

police wireless

network at the

affected

locations;

Coordinate for

the other

networks

available such

as Ham Radios

or HPSEB

network etc.;

The units of

armed forces in

the area would

provide

communication

network on the

request of the

competent

authority.

2 Public Health Department

of Health and

Family

Welfare

(CMO/MS

ZH)

Department

of Ayurveda

(DAMO)

To coordinate,

direct and integrate

State level

response;

Direct activation of

medical personnel,

supplies and

equipment;

Coordinate the

evacuation of

patients;

Provide human

services under the

Dept of health;

To prepare and

keep ready Mobile

Hospitals and

Provide systematic

approach to patient

care;

Perform medical

evaluation and

treatment as

needed;

Maintain patient

tracking system to

keep record of all

patients treated;

Mobilization of

the private health

services providers

for emergency

response.

In the event of

To perform the

same functions

as assigned to

the primary

agency;

Provide

manpower to

the primary

agency

wherever

available and

needed;

Make available

its resources to

the primary

agency

wherever

needed and

available.


stock;

To network with

private health

service providers;

To provide for

mass

decontamination;

Check stocks of

equipment and

drugs.

CNBR disaster to

provide for mass

decontamination

of the affected

population;

Maintain record of

dead and arrange

for their post

mortem.

3. Sanitation/

Sewerage

Disposal

Urban

Development

and Rural

Development

Irrigation and

Public Health

Make arrangement

for proposal

disposal of waste in

their respective

areas;

Arrange adequate

material and

manpower to

maintain

cleanliness and

hygiene.

Ensure cleanliness

and hygiene in

their respective

areas;

To arrange for the

disposal of

unclaimed bodies

and keeping record

thereof;

Hygiene

promotion with the

availability of

mobile toilets;

To dispose off the

carcass.

Repair the

sewer leakages

immediately;

Provide

bleaching

powder to the

primary

agencies to

check maintain

sanitation.

4. Power HPSEB Ltd.

(SE/XEN)

Himurja Provide and

coordinate State

support until the

local authorities are

prepared to handle

all power related

problems;

Identify

requirements of

external equipment

required such as

DG sets etc;

Assess damage for

national assistance.

Support to Local

Administration;

Review the total

extent of damage

to the power

supply

installations by a

reconnaissance

survey;

To provide

alternative means

of power supply

for emergency

purposes;

Dispatch

emergency repair

teams equipped

with tools, tents

Make

arrangement

for and to

provide the

alternative

sources of

lighting and

heating to the

affected

populations

and for the

relief camps.


and food;

Hire casual labour

for the clearing of

damaged poles etc.

5. Transport Department

of Transport

(RTO)

HRTC, Civil

Aviation.

(RM, HRTC,

DTDO)

Overall

coordination of the

requirement of

transport;

Make an inventory

of vehicles

available for

various purposes;

Coordinate and

implement

emergency related

response and

recovery functions,

search and rescue

and damage

assessment.

Coordinate

arrangement of

vehicles for

transportation of

relief supplies

from

helipads/airports

to the designated

places;

Coordinate

arrangement of

vehicles for

transportation of

SAR related

activities.

Make available

its fleet for the

purpose of

SAR,

transportation

of supplies,

victims etc;

Act as stocking

place for fuel

for emergency

operations;

Making

available

cranes to the

Distt.

Administration;

To coordinate

for helicopter

services etc.

required for

transportation

of injured,

SAR team,

relief and

emergency

supplies.

6. Search and

Rescue

Civil

Defence,

Home

Guards, Fire

and

Emergency

Services

(Commandant

HG)

SDRF,

Armed and

Para military

forces,

Police, Red

Cross, VOs,

Volunteers

and 108.

Establish, maintain

and manage state

search and rescue

response system;

Coordinate search

and rescue logistics

during field

operations;

Provide status

reports of SAR

updates throughout

the affected areas.

GIS is used to

make an estimate

of the damage area

and the

deployment of the

SAR team in the

area according to

the priority;

Discharge all

ambulatory

patients for the

first aid which has

the least danger to

health and others

transported to

safer areas.

108 and Red

Cross to make

available

ambulances as

per

requirement;

SDRF, VOs

and Volunteers

to assist the

primary agency

in SAR;

Armed and

para military

forces to

provide

assistance to

civil authorities

on demand;


Police to

arrange for the

transportation

and

postmortem of

the dead.

7. Public Works

and

Engineering

HP PWD

(SE/XEN)

CPWD,

National

Highways

Authority of

India, MES,

BRO

Emergency

clearing of debris

to enable

reconnaissance;

Clearing of roads;

Assemble casual

labour;

Provide a work

team carrying

emergency tool

kits, depending on

the nature of

disaster, essential

equipment such as

• Towing

vehicles

• Earth

moving

equipments

• Cranes etc.

Construct

temporary roads;

Keep national and

other main

highways clear

from disaster

effects such as

debris etc.;

Networking with

private services

providers for

supply of earth

moving equipments

etc.

Establish a priority

list of roads which

will be opened

first;

Constructing

major temporary

shelters;

Connecting

locations of

transit/relief

camps;

Adequate road

signs should be

installed to guide

and assist the

relief work;

Clearing the roads

connecting

helipads and

airports;

Restoring the

helipads and

making them

functional;

Rope in the

services of private

service providers

and secondary

services if the

department is

unable to bear the

load of work.

Making

machinery and

manpower

available to the

PWD and to

keep national

highways and

other facilities

in functional

state.

8. Information

and

Communication

District

Collectorate

(AC/ADM)

Department

of IT/NIC

Operate a Disaster

Welfare

Information (DWI)

Documentation of

response/ relief

and recovery

Render

necessary

assistance in


(DIO, NIC) System to collect,

receive, and report

and status of

victims and assist

family

reunification;

Apply GIS to speed

other facilities of

relief and search

and rescue;

Enable local

authorities to

establish contact

with the state

authorities;

Coordinate

planning

procedures between

district, the state

and the centre;

Provide ready

formats for all

reporting

procedures as a

standby.

measures;

Situation reports to

be prepared and

completed every

3-4 hours.

terms of

resources,

expertise to the

primary agency

in performing

the assigned

task.

9. Relief Supplies Collectorate

(AC/ADM)

Department

of Food and

Civil Supplies

(DFSC, AM

CSC)

To collect, process

and disseminate

information about

an actual or

potential disaster

situation to

facilitate the overall

activities of all

responders in

providing

assistance to an

affected area in

consultation;

Coordinate

activities involved

with the emergency

provisions;

Temporary

shelters;

Emergency mass

feeding;

Support to Local

Administration;

Allocate and

specify type of

requirements

depending on

need;

Organize donation

(material) for easy

distribution before

entering disaster

site.

To assist the

primary agency

in arranging

and supplying

relief supplies;

To assist the

primary agency

in running the

relief camps.


To coordinate bulk

distribution of

emergency

supplies;

To provide

logistical and

resource support to

local entities;

In some instances,

services also may

be provided to

disaster workers;

To coordinate

damage assessment

and post disaster

needs assessment.

10. Food &

Supplies

Department

of Food and

Public

Distribution

(DFSC)

Department

of

Cooperation

(ARCS)

Requirement of

food and clothing

for affected

population;

Control the quality

and quantity of

food, clothing and

basic medicines;

Ensure the timely

distribution of food

and clothing to the

people;

Ensure that all food

that is distributed is

fit for human

consumption.

Make emergency

food and clothing

supplies available

to population;

Ensure the

provision of

specific nutrients

and supplementary

diet for the

lactating, pregnant

women and

infants.

Ensuring the

distribution of

food supplies

to the affected

population

through the

PDS network

etc.

11. Drinking water Department

of I & PH

(SE/XEN)

Department

of Urban

Development

(Secretary

SADA)

Procurement of

clean drinking

water;

Transportation of

water with

minimum wastage;

Special care for

women with infants

and pregnant

women;

Ensure that sewer

pipes and drainage

are kept separate

Support to local

Administration;

Water purification

installation with

halogen tablets

etc.

To assist the

primary agency

wherever ULB

is associated in

the distribution

of potable

water.


from drinking

water facilities.

12. Shelter Collectorate

(AC/ADM)

HIMUDA,

HP PWD, UD

and

Panchayati

Raj

Provide adequate

and appropriate

shelter to all

population;

Quick assessment

and identifying the

area for the

establishment of

the relief camps;

Identification of

public buildings as

possible shelters;

Identifying the

population which

can be provided

with support in

their own place and

need not be shifted

reallocated;

Locate relief camps

close to open traffic

and transport links.

Support to Local

Administration;

Locate adequate

relief camps based

on survey of

damaged houses;

Develop

alternative

arrangements for

population living

in structures that

might be affected

even after the

disaster.

HIMUDA and

HP PWD

would assist

the primary

agency in

establishing

temporary

shelters of

larger

dimensions;

Department of

Panchayati Raj

through local

Panchayats

would assist

the primary

agency in

establishing

shelters of

smaller

dimensions.

13. Media Department

of Public

Relations

(DPRO)

Local DD and

AIR

To Provide and

collect reliable

information on the

status of the

disaster and

disaster victims for

effective

coordination of

relief work at state

level;

Not to intrude on

the privacy of

individuals and

families while

collecting

information;

Coordinate with

DOCs at the airport

and railways for

required

information for

international and

national relief

workers;

Use and place

geographical

Information to

guide people

towards relief

operation;

Use appropriate

means of

disseminating

information to

victims of affected

area;

Curb the spread of

rumours;

Disseminate

instructions to all

stakeholders.

To assist the

primary agency

in discharge of

its role.


Acquire accurate

scientific

information from

the ministry of

Science and

Technology;

Coordinate with all

TV and radio

networks to send

news flashes for

specific needs of

Donation;

Respect the socio-

cultural and

emotional state of

the disaster victims

while collecting

information for

dissemination.

14. Help lines Collectorate

(AC/ADM)

Department

of Public

Relations

To receive distress

calls from the

affected people and

coordinate with the

control room;

To facilitate the

optimization of

donations received

in kind;

Co-ordinate,

collect, process,

report and display

essential elements

of information and

to facilitate support

for planning efforts

in response

operations;

Co-ordinate pre-

planned and event-

specific aerial

reconnaissance

operations to assess

the overall disaster

situation;

Pre-positioning

assessment teams

headed by the State

One of the most

critical needs will

be having a

simplified way of

identifying and

tracking victims

and providing

assistance;

Identify locations

for setting up

transit and relief

camps, feeding

centres and setting

up of the Help

lines at the nodal

points in the state

and providing the

people the

information about

the numbers.

To assist the

primary agency

in performing

its job

effectively and

provide its

manpower and

resources for

the purpose.


coordinating officer

and deployment of

other advance

elements;

Emergency

clearing of debris

to enable

reconnaissance of

the damaged areas

and passage of

emergency

personnel and

equipment for life

saving property

protection and

health and safety.

15. Animal Care Department

of Animal

Husbandry

(AD AH)

Department

of Panchayati

Raj

(DPO)

Treatment of

animals;

Provision of

vaccination;

Disposal of dead

animals.

To arrange for

timely care and

treatment of

animals in distress;

Removal of dead

animals to avoid

outbreak of

epidemics.

To assist the

primary agency

in performing

its role.

16. Law and Order Police

(SP)

Home Guards

(Commandant

Home

Guards)

Having sound

communication and

security plan in

place to coordinate

law and order

issues;

Training to security

personnel in

handling disaster

situations and

issues related to

them.

To maintain law

and order;

To take measure

against looting and

rioting;

To ensure the

safety and security

of relief workers

and material;

To take specific

measure for the

protection of

weaker and

vulnerable

sections of the

society;

To provide safety

and security at

relief camps and

temporary shelters.

To assist the

primary agency

by making

available

manpower.

17. Removal of

trees and fuel

wood

Forest

(DFO)

Forest

Corporation

(AM FC)

Removal of fallen

trees;

To provide fuel

wood for the relief

Arrange for timely

removal of trees

obstructing the

movement of

traffic;

To support and

supplement the

efforts of the

primary

agency.


camps and public;

Have adequate

storage of fuel

wood and make

arrangement for

distribution thereof;

To provide fuel

wood for

cremation.

Arrange for timely

removal of tress

which have

become

dangerous;

Make arrangement

for fuel wood for

the relief camps

and for general

public;

Provide fuel wood

for mass cremation

etc.

district disaster management authority (d

Documents