city council work session tuesday, april 22, 2014 6:00 pm

City Council Work Session

Tuesday, April 22, 2014 6:00 p.m.

Exhibit Hall – Rouss City Hall

AGENDA

1.0 Call to Order 2.0 Public Comments: (Each person will be allowed 3 minutes to address Council

with a maximum of 10 minutes allowed for everyone) 3.0 Items for Discussion:

3.1 Presentation: Historic Old Town Winchester Branding Campaign – Jennifer

Bell, Downtown Manager, and Ben Muldrow, Arnett Muldrow (pages 4-6) 3.2 Presentation: Update on Comprehensive Radio Communications Project

and consideration of R-2014-20 to endorse and authorize the funding for the Comprehensive Radio Communications Project – Lynn Miller, Emergency Management Coordinator (pages 7-22)

3.3 O-2014-12: AN ORDINANCE TO AUTHORIZE THE ADDITIONAL

APPROPRIATION OF FUNDS FOR NECESSARY EXPENDITURES OF THE CITY OF WINCHESTER, VIRGINIA FOR THE FISCAL YEAR ENDING JUNE 30, 2014 – Mary Blowe, Finance Director (pages 23-32)

3.4 FY15 Proposed Budget – Dale Iman, City Manager; Mary Blowe, Finance

Director; and Celeste Broadstreet, Assistant Finance Director (pages 33-43) 3.5 O-2014-15: AN ORDINANCE TO APPROVE THE APPLICATION OF THE

SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS OF WINCHESTER, FREDERICK AND CLARKE COUNTIES FOR TAX EXEMPT STATUS BY DESIGNATION PURSUANT TO CHAPTER 27 DIVISION 5 OF CODE OF THE CITY OF WINCHESTER – Ann Burkholder, Commissioner of Revenue (pages 44-52)

3.6 CU-14-143: Conditional Use Permit – Request of Ryan Hoover dba Vintage

Bavarian LLC for a conditional use permit for auto service use at 24-26 West Hart Street (Map Number 212-01-M-2) zoned Central Business (B-1) District. – Tim Youmans, Planning Director (pages 53-57)

3.7 O-2014-14: AN ORDINANCE TO AMEND AND REENACT ARTICLES 1, 6, 7,

8, 9, 10, 13, 15.1 OF THE WINCHESTER ZONING ORDINANCE PERTAINING

1

TO DEFINITIONS, PERMITTED USES, AND USES REQUIRING A CONDITIONAL USE PERMIT FOR ALTERNATIVE FINANCIAL INSTITUTIONS TA-14-118 – Aaron Grisdale, Director of Zoning & Inspections (pages 58-66)

3.8 O-2014-13: AN ORDINANCE TO AMEND ARTICLES 1 AND 13 OF THE

WINCHESTER ZONING ORDINANCE PERTAINING TO THE DEFINITION OF MEDICAL CARE FACILITY AND PERMITTED USES IN THE PLANNED COMMERCIAL (PC) DISTRICT TA-14-120 – Aaron Grisdale, Director of Zoning & Inspections (pages 67-73)

3.9 R-2014-18: Resolution – Approval of the Annual Action Plan for the use of

CDBG and HOME Allocation for FY15 – Tyler Schenck, Grants Coordinator and Project Specialist (pages 74-111)

3.10 R-2014-19: Resolution – Approval of an amendment to the 2013-2017

Consolidated Plan – Tyler Schenck, Grants Coordinator and Project Specialist (pages 112-114)

4.0 Liaison Reports 5.0 Executive Session

5.1 MOTION TO CONVENE IN EXECUTIVE SESSION PURSUANT TO SECTION 2.2-3711(A)(7) OF THE CODE OF VIRGINIA FOR THE PURPOSE OF RECEIVING LEGAL ADVICE AND STATUS UPDATE FROM THE CITY ATTORNEY AND LEGAL CONSULTATION REGARDING THE SUBJECT OF SPECIFIC LEGAL MATTERS REQUIRING THE PROVISION OF LEGAL ADVICE BY THE CITY ATTORNEY AND MATTERS OF ACTUAL OR PROBABLE LITIGATION AND PURSUANT TO §2.2-3711(A) (1) OF THE CODE OF VIRGINIA FOR THE PURPOSE OF DISCUSSION AND CONSIDERATION OF INFORMATION REGARDING THE SUBJECT OF THE EMPLOYMENT, ASSIGNMENT, APPOINTMENT, AND PERFORMANCE OF SPECIFIC PUBLIC OFFICERS APPOINTEES, AND EMPLOYEES OF THE CITY OF WINCHESTER INCLUDING THE APPOINTMENT OF OR PROSPECTIVE APPOINTMENT OF MEMBERS TO CERTAIN BOARDS AND COMMISSIONS AND PURSUANT TO §2.2-3711(A)(3) AND (6) FOR THE PURPOSE OF DISCUSSION OR CONSIDERATION OF THE SUBJECT OF THE ACQUISITION OF AN INTEREST IN REAL PROPERTY AND FOR THE PURPOSE OF DISCUSSION OF THE SUBJECT OF INVESTMENT OF PUBLIC FUNDS WHERE BARGAINING IS INVOLVED, AND WHERE IF MADE PUBLIC, THE BARGAINING POSITION OR FINANCIAL INTEREST OF THE CITY WOULD BE ADVERSELY AFFECTED AND PURSUANT TO §2.2-3711(a) (29) FOR THE PURPOSE OF DISCUSSION OF THE AWARD OF A PUBLIC CONTRACT INVOLVING THE EXPENDITURE OF PUBLIC FUNDS, INCLUDING INTERVIEWS OF BIDDERS OR OFFERORS, AND DISCUSSION OF THE TERMS AND SCOPE OF SUCH CONTRACT, WHERE DISCUSSION IN

2

AN OPEN SESSION WOULD ADVERSELY AFFECT THE BARGAINING POSITION OR NEGOTIATING STRATEGY OF THE CITY AND PURSUANT TO §2.2-3711(A)(40) FOR THE PURPOSE OF DISCUSSION OF RECORDS EXCLUDED FROM CHAPTER 37 OF TITLE 2.2 OF THE CODE OF VIRGINIA PURSUANT TO SUBDIVISION 3 of § 2.2-3705.6

6.0 Monthly Reports

6.1 Finance Department (pages 115-128) 7.0 Adjourn

3

1

CITY OF WiNCHESTER, VIRGINIA

PROPOSED CITY COUNCIL AGENDA ITEM

CITY COUNCIL/COMMITTEE MEETING OF: April 22, 2014 CUT OFF DATE:

RESOLUTION ORDINANCE PUBLIC HEARING PRESENTATION_X_

ITEM TITLE: Historic Old Town Winchester Branding Campaign

STAFF RECOMMENDATION: The Branding Concept is memorable and flexible for avariety of situations. A new brand will be helpful in the continued marketing of the downtown asa great place to live, work, invest and enjoy. The firm of Arnett Muldrow, which has beenretained to conduct a Branding Campaign, will present their branding concept to Council with theintent of receiving feedback and direction from Council.

PUBLIC NOTICE AND HEARING:

ADVISORY BOARD RECOMMENDATION: The OTDB Chair Lauri Bridgeforth sits on theBranding Task Force as does OTDB member Marilyn Finnemore. The Branding Task Forceselected the firm of Arnett Muidrow & Associates to conduct the Old Town Branding Campaign.The Task Force and OTDB have approved the brand concept developed by Arnett Muldrow &Associates.FUNDING DATA: N/A

INSURANCE: N/A

The initiating Department Director will place below, in sequence of transmittal, the names of eachdepartment that must initial their review in order for this item to be placed on the City Council agenda.The Director’s initials fbr approval or disapproval address only the readiness of the issue for Councilconsideration. This does not address the Director’s recommendation for approval or denial of the issue.

INITIALS FOR INITIALS FORDEPARTMENT APPROVAL DISAPPROVAL DATE

/?1. Old Town Winchester________

2.

_____Public

Information Officer

3.

__________________

4.

_______________

5. City Attorney

6. City Manager

7. Clerk of Council

Initiating Department

Jo-(

7

7

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-7

Revised: October 23, 20094

1 CITY COUNCIL ACTION MEMO

To: Honorable Mayor and Members of City Council

From: Jennifer Bell, Downtown Manager

Date: April 7, 2014

Re: Old Town Branding Campaign Presentation

ISSUE:Downtown Winchester is undergoing a dynamic revitalization and the brand should reflect thechanging identity. The Old Town Winchester website, Old Town Guide and other marketingitems currently use the old fashioned preservation based skyline logo. The City does not retainthe ownership of the current Old Town Logo (red skyline). While the city has permission to usethe logo in certain situations it does not have full ownership of this logo. The logo is also of anold architectural style which does not reflect the new vibrant downtown image and the changestaking place in the downtown. A logo and tag line are only one part of a branding campaign, thebranding is also important to establish where we are going and what our competitive advantagesare and how best to promote Downtown Winchester.

RELATIONSHIP TO STRATEGIC PLAN:Council has requested the development of a Downtown Brand as a High Management Priorityas part of the Strategic Plan Goal of Revitalization of Historic Old Town Winchester.

BACKGROUND:A Branding Task Force, led by Full Circle Marketing, has been working to develop a new Brandfor Old Town Winchester since early 2013. The exceptionally qualified firm of Arnett Muldrowand Associates was selected in late November, 2013. They visited Old Town to conduct theBranding Campaign on February 18-20, 2014. They held a series of public meetings during theirvisit and presented their Brand Concept to the Task Force. The Brand Concept was wellreceived and the OTDB has reviewed and approved the concept. Arnett Muldrow & Associateswill present to Council on April 22, 2014 with the intent of receiving direction and feedback.

BUDGET IMPACT:Initial funds for the branding campaign have been received through a special appropriation.However, for the implementation and roll out of the new brand once it is established, additionalfunds will be necessary.

5

0

Proposed Primary Logo

GreatnessBegins Here

ownWINCHESTER

VariationsWINCHESTER

Tfir

0

4

6

CITY OF WINCHESTER, VIRGINIA


CITY COUNCIL/COMMITTEE MEETING OF: 04.22.2014 CUT OFF DATE: 04.14.2014

RESOLUTION ORDINANCE PUBLIC HEARING

ITEM TITLE: Comprehensive Radio Communications Project

STAFF RECOMMENDATION: Informational Purposes - Appropriate Funding to Proceedwith Project

PUBLIC NOTICE AND HEARING: N/A

ADVISORY BOARD RECOMMENDATION: N/A

FUNDING DATA: Will require increase in appropriation to complete project. Mary Blowe will addressthe funding.

INSURANCE: N/A

The initiating Department Director will place below, in sequence of transmittal, the names of eachdepartment that must initial their review in order for this item to be placed on the City Council agenda.The Director’s initials for approval or disapproval address only the readiness of the issue for Councilconsideration. This does not address the Director’s recommendation for approval or denial of the issue.

1.

3.

DEPARTMENTINITIALS FOR

APPROVALINITIALS FORDISAPPROVAL DATE

4.

_______________

5. City Attorney

6. City Manager

7. Clerk of Council

Ing’ment Director’s Signature:

/ Received

AH 14 2J14 rr5_pf’_\

\ ±/

__4. 10.2014Date

Revised: October 23, 2009 7

A RESOLUTION TO ENDORSE AND AUTHORIZE THE

CONTINUATION, COMPLETION AND FUNDING OF THE

COMPREHENSIVE RADIO COMMUNICATIONS PROJECT

WHEREAS, the City of Winchester has embarked on a comprehensive radio

communications project; and

WHEREAS, it has been determined that a single site, trunked, Project 25, digital system

has been deemed unacceptable in accordance with FAA tower regulations: and

WHEREAS, research and design has identified that a two site, simulcast, trunked, Project

25, digital system will be necessary to fulfill the system’s performance specifications; and

WHEREAS, staff members from the City, R. L. Kimball and Associates., Motorola

Solutions and Teltronics have diligently worked to create an operationally functional and fiscallyresponsible solution; and

WHEREAS, the minimum performance standard of the system as designed and applied will

be 95% coverage, 95% reliability with 20Db utilizing portable, handheld radios inside structures:

and

WHEREAS, the City of Winchester is in critical need of replacing the current outdated

non-compliant system: and

WHEREAS, the projected cost of the completed operational system is projected at $5.4

million and will be included within the Fiscal Year 2015 budget.

NOW THEREFORE, BE IT RESOLVED that the Common Council of the

City of Winchester hereby endorses the conceptual design of a two site, simulcast, trunked,

Project 25, digital system with a cost not to exceed $5.4 million. and

BE IT FURTHER RESOLVED that the Common Council hereby authorizes the

City Manager to execute all documents necessary to pursue and complete the Comprehensive

Radio Communication System as prescribed.

8

1 CITY COUNCIL ACTION MEMO ITo: Honorable Mayor and Members of City Council

From: Lynn Miller, Emergency Management Coordinator

Date: April 10, 2014

Re: Comprehensive Radio Communications Project

THE ISSUE: Review Re-engineered/designed project

RELATIONSHIP TO STRATEGIC PLAN: Objective 2— Develop a High PerformingOrganization, Objective 4 — Create a More Livable City for All

BACKGROUND: See Attached

BUDGET IMPACT: Will require an additional appropriation to existing project budget

OPTIONS: Other options have been examined and determined to be inadequate and noncompliant with federal regulator issues. The presented proposal addresses the basic needs,meet performance specifications, creates compliance with regulator issues and is fiscallyresponsible.

RECOMMENDATIONS: Endorse engineering and design as presented with overall project costnot to exceed $5.4 million.

9

Comprehensive Radio Communication Project

Executive Summary

Introduction:

The following will provide insight into the City of Winchester’s Comprehensive Radio CommunicationsProject. It will provide an abbreviated review of the background and history of the project since inception, thecurrent status, pricing information and a projected date for project conclusion. Several exhibits are attached thatshould provide backup data relating to the project.

Background:

The Comprehensive Communication Project was initiated in 2005 consisting of a preliminary review of thecurrent radio communications system. This review identified many deficiencies in the system including but notlimited to age, overall condition of fixed network equipment and subscriber units, lack of coverage and lack ofinteroperability. The preliminary review resulted in a comprehensive study of the system conducted by L. R.Kimball and Associates. The purpose of this study was to fully review of the system, consult with system usersto identify deficiencies and desired corrective action and to create a conceptual design of a system accompaniedby estimated pricing. During the course of the study it was determined that Federal CommunicationsCommission (FCC) regulations had been modified to require VHF radio systems to be compliant withNarrowbanding on or before January 1, 2013. The study was completed and presented to City Council in 2007.The conceptual design was based on a Trunked, Project 25, Digital System having a projected cost of between$5 - $6 million dollars. Following much discussion City Council authorized the crafting of an RFP for thesystem. The RFP was distributed in accordance with procurement statutes and responses received on February29, 2012. Following review and discussion the RFP was presented to City Council and a contract was executedwith Motorola Solutions. The system as designed was to fully comply with the perlbrmance standards containedwithin the RFP and address regulatory issues.

The system as specified and designed by Motorola was to consist of a Single ‘l’ower Site, Trunked, Project 25Digital System providing 95% Reliability and 95% Coverage throughout the operational area utilizing portablehandheld radios inside of structures within the 800Mhz frequency spectrum. City Council authorized the systemto be installed and appropriated an expenditure not to exceed $3.5 million. ‘I’he Contract Review Design (CDR)portion of the project was initiated and particulars of the project were discussed, field testing utilizing variousportable handheld radios was conducted in Hanover County utilizing a similar system as planned for the city.‘L’he project schedule was ibrmulated projecting completion during early spring of 2014. While CDR was beingconducted other elements of the project were progressing simultaneously including hut not limited to licensing,finalization of tower site design, Federal Aviation Administration (FAA) pertaining to the position and erection

of the tower on JelThrson Street, FCC’ variance relating to the Narrowbanding compliance issue and other items.

The Conditional lJse Permit (C1JP) application for the 250’ tower was filed with the Zoning and InspectionsDepartment and was presented to the Planning Commission during a work session on Tuesday August 13, 2013and addressed at the regular meeting of the Planning Commission on August 20. 2013. The PlanningCommission with some reservation approved the installation of the tower at the Jeflèrson Street site althoughseveral comments objecting to the tower were received during the public comment period of both meetings. The(‘UP was then scheduled for presentation during the August 27. 2013 (‘ity Council Work Session. During thismeeting several comments registering objections were received from the public. At this time a Ihvorahle rulinghad not yet been received from the FAA. Council action moved the (‘LiP fbrward to the September 10, 2013Council meeting. During the September 10, 201 3 meeting City Council tabled the CUP application andrequested staff to review other options. Alternate sites were examined and were determined not to be feasibleeither operationally or fiscally appropriate. The CUP was included in the December 10, 2013 Council Agendafor consideration and action by Council. Literally in the eleventh hour the City was notified by the FAA that afavorable ruling would not he issued by the FAA relating to the tower.As explained by the FAA representative

10

the lack of a favorable ruling was the result of a concern expressed by the Winchester Regional AirportManager as the erection of the tower would create a hazard to aviation as the structure would protrude into theMinimum Decent Altitude (MDA) for circling aircraft staging to land at the airport. Additionally, regulationsrelating to MDA had been issued by the FAA during May of 2013 which reduced the MDA as related to theairport. Based on this information the item was not addressed by Council. The lack of a favorable ruling by theFAA basically precluded the 250’ tower from consideration and an alternate plan of action would be necessary.

The communications implementation committee in concert with the City’s consulting firm (R. L. Kimball &Assoc.) and Motorola Solutions initiated research into an alternate plan. It was identified that the alternate planmust comply with the performance standards as specified in the RFP, must meet regulatory issues, becompatible with the needs of the users and be fiscally responsible. The research was to consider all notabletechnologies, additional tower sites whether new, existing or leased space. provide a long term solution to theradio communication situation and be community and fiscally responsible.

Solution:

Following a great deal of research and discussion the communications implementation committee including theconsulting firm and Motorola Solutions arrived at a viable solution that addressed all of the required criteria.The proposed system will utilize two sites in lieu of a single site. Each of the sites is owned by the City and willprovide sufficient area and resources to permit the project to be initiated and completed in accordance with theperformance specifications. The following addresses the revised conceptual design.

System Design — System is a Two Site, Simulcast, Trunked, Project 25, Digital System utilizingthe 800Mhz frequency spectrum

Performance Specifications — System is designed to fully comply with the performancespecifications of 95% - 95% with 20 dli in building utilizing portable hand held radios

Sites — System will utilize two (2) sites; the primary site is planned to be located at the TimbrookPublic Safity Center while the second site will he located at the Utilities Compound located at700 Jefferson Street

Timbrook Public Safety Center — The existing communication tower located tothe rear of the building will be dismantled and replaced with a 140’ Monopolestructure having a 10’ antenna on the top and an array of antennas locatedvertically on the monopole. The Zoning at the Timbrook site is 131 permitting amaximum structure height of’ 100’. The 100’ height will not provide micro waveconnectivity to the Jefferson site thus the need for the 140’ monopole zoned for150. The project team will submit an application to the Zoning Board of Appealsfor a variance permitting the 1 50’ overall structure height. As the City owns theproperty in all directions from the tower site there is no impact relating to fallzone. Also, as this is a business district and it is replacing an existing tower thereshould be little or no impact relating to the surrounding area. The proposed towerhas been submitted to the FAA for review and has met with a favorable ruling anddoes not provide a hazard to aviation. The tower will not require illumination orpainting to meet FAA standards.The equipment will he located within the ‘l’imbrook structure in a secure arealocated on the ground level. ‘Ibis will eliminate the need lbr an exterior structureto house the equipment as building utilities will he utilized.The utilization of the Timbrook site eliminates the need for a new external shelterand supporting backup power equipment creating a substantial cost savings.

11

• Jefferson Street, Utilities Compound — The Jefferson Street site continues to bea vital location as related to the overall prqjecl due to the geographical locationand elevation. However, based on two (2) sites the overall height of the antennascan be reduced and the performance specification achieved. The preferred designis to utilize the existing elevated tank to mount the antennas and place aprefabricated shelter at the base of the tank to house the required equipment. Thereally good news is there will be minor modification in the appearance of thetank. As the tank is an existing structure with an overall height of 182’ and thereis no modification in the height the existing ruling of the FAA is applicable. Theexisting antenna array located on the tank will be removed and a new antennaarray serving the new system installed. The new array will incorporate threeadditional antennas. In essence this is simply the replacement of the existingantennas. Issues related to a fall zone are not applicable.As mentioned this is the preferred design, however the installation of newantennas will require a structural analysis of the elevated tank be performed as themethod of mounting will be different from the existing. Should the structuralanalysis determine the tank cannot support the antenna array the alternate will beto erect a 174’ self supporting tower on the site. Should this be necessary due tothe 174’ height the FAA requirement to illuminate and/or paint aviation orangeand white will not be applicable. Additionally, as the overall height of the towerhas been reduced the issue of a fall zone will have been eliminated.

> Schedule -The project based on the conceptual two site design is scheduled for completion no laterthan October 1, 2015. The schedule is extremely ambitious but through discussions with thecontractor and the internal implementation team it is their opinion this schedule can be met.

Budgetary Impact — Due to the necessity to revise the initial single site design in lieu of a two sitedesign the proposed budget for the project has increased from the proposed $3.5m to a maximum of$5.4. This includes all aspects of the project including professional services, electrical and bondingcorrective actions, etc. Each of these items is identified on Exhibit 5 as attached. Although the costexceeds the cost of $3.5m for a single site system I am pleased with the performance of the overallteam performance and the ability to hold the pricing to this level. The input and overall cooperationbetween the internal team, consulting services and Motorola Solutions have provided a pricingformat similar in nature to that presented to City Council during 2007. The original conceptualdesign for a multi site system as submitted by the consulting firm indicated a price range of between$5m - $6m and a projected 10% increase per year. The current design and pricing is at the lower endof the originally projected range.

. Exhibits — The following exhibits have been attached to provide additional data relating to theproject.

• Exhibit I — Propagation Studies relating to 800 Mhz Simulcast, Two Site,‘Frunked, Project 25 Digital Radio System:

o 1 A — Portable Roundirip Coverage, Two Site, Radio Wornon Hip w/Swivel Case and RSM 20dB Building Loss overentire Service Area.

12

• Exhibit 2 — Potential Tower Site Considerations — Identifies potential tower sites

that were considered for a single and multi site system and information relating to

each sites that was considered in the selection process.

• Exhibit 3 - Proposed mounting design pertaining to Elevated Tank located at 700

Jefferson Street. Utilities Compound

• Exhibit 4 - Motorola Solutions Pricing Summary

• Exhibit 5 - Project Pricing Sheet including all pricing information and itemization

o each component.

Sum mary:

The Comprehensive Radio Communication Project is a vital element of Public Safety Operations as well as day

to day operations of all city entities. The current system is antiquated in relationship to the fixed network

equipment (FNE), subscriber equipment (portable/handheld) and all associated equipment. The system is

undependable, in some cases non-repairable, is not interoperable and creates an inherent danger to the users and

the public. Additionally, the city is presently utilizing the existing system through a waiver from the FCC in

relationship to Narrowbanding regulations. The waiver was originally granted during 2012 based on a petition

prepared and submitted by the City. The original waiver expired January 1, 2014 and an extension of the waiver

was requested and granted through December 31, 2014. The FCC also informed the City on April 9,2014 that

the licenses issued to the City fbr the 800Mhz frequency spectrum were in jeopardy of being revoked as the

construction/compliance build out of between June/July of 2014 would not be completed. The FCC afforded the

City the opportunity to request an extension of the construction/compliance period. The extension request was

completed and submitted on April 9. 2014 and receipt of such confirmed by the FCC. Although it is anticipated

the extension will be granted we have not yet received notification.

I respectfully recommend City Council consider the overall positive impact to saiity and service delivery

derived from a comprehensive radio communications system and endorse the program authorizing the

additional funding necessary to move the project forward.

Should members of Council have questions members of the project team are present and available for comment.

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Q MOTOROLA City of Winchester, VA For Informational Purposes Only

2 Site Digital 80CM Hz ASTRO Voice Simulcast System w/TTA - DAQ 3.4

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Mar 28, 2014 Hydra 4.5.3024.0 239982580 2 000.3.414

Winchester Tower Site Selection Justification Matrix

R k•Tower Tower Zoning Height Ground Space Comm. New Generator Meets Coverage MW Path FAA

Site, Addressan ing

New/Existing Height TowerTCO Restricted Avail Shelter Reqd Required Requirement Available ApprovedCoordinates Availability (10 year) Var Reqd (City Owned) (to site)

Single Site System L_—Not $394,646 EIP No Max Height -Utilities Dept

Acceptable New 260’ Proposed Educational, i Yes Yes Yes Yes Yes No(Compound)(FAA) Cost Institutional, Public700 Jefferson Street

39’-10’-49 N

________ ________

(City Owned) )Timbi 00k)78’-ll”-Ol” W

National Fruit Products

)Shentel)Not

Existing 180’ $240,000* Ml Yes Yes Yes NoUnknown

YesAcceptable799 Fairmont Ave.

39’49-92’ N Not available Lease (Timbrook)78’-16’-92” W

Timbrook Public Safety CenterNot

Nec 350’ $605,000Bi Mas. Height 100’

Yes NO NO Yes N/A YesAcceptable Variance Required

_______

231 E. Piccadilly Str, --, Purchase

—— (City Owned) —

-

39’-ll’-lO” N

___________

78’-09’-35’ W I--

Winchester Medical Center Acceptable New 450’ $778,910 TBD Yes Yes Yes Yes YesTBD

I(FCC appl’c)(tower ht)

1840 Amherst Stre Purchase (Timbrook)39’-12-01” N I

78’-11’-04’ W

/_1 -15


FlTower Tower Zoning Height Ground Space Comm. New Generator Meets Coverage MW Path FAA

Site, Addressan ing

New/Esisting Height Tower TCO Restricted Avail Shelter Reqd Required Requirement

--

Available ApprovedCoordinates Availability (10 year) Var Reqd (City Owned) (to site)

——---------—--

700 Jefferson St -Option #1 Existing Yes @ 2-site system Yes1 Existing 182 EIP No Max. Height Yes Yes Yes Yes(Elevated Water Tank) (no cap esp( (with Tinrbrook( (Timbrook(

— 39-10’-49 N - (tip) - FAA 182’ AOL - )City Owned) --

78’-ll’-Ol” W FAA 1052 AMSL

700 Jefferson St-Option 4*2. Yes @ 2-site system Yes Yes2 New 182 $351,205 EIP - N Mae, Height Yes Yes Yes(New Tower) ..

...... - (with Timbrook) (Timbrook) — (pending)

39’40’-49” N (tip) Purchase FAA 1052 AMSL (City Owned)78’-ll’-Ol” W

_________________________

Timbrook Public Safety Center , - , . Yes @ 2-site system Yes1 New 150 $286,405 B-i Max. Height 100 Yes NO NO Yes(New Monopole(.—

..

. (with Jefferson) —. )Jefferson)231 E. Piccadilly St. (tip) Purchase Variance Reqd. (City Owned)

39’-ll’-lO’ N

78’-09-35” W

TBD - Utilize as 2nd orTBDLow 3rd site. CoverageFrederick Douglas Park TBD - (Path TBD(poor New N/A EIP No Max. Height Yes Yes Yes Northern Area Would798 N. Kent Street . (pet cvg) Arialyss (xpplic(location) not allow coverage

Req,i’ed(southern area

39’-11-30’ N (City Owned)

.

78’-09-23” W

TBO - Utilize as 2nd or3rd site. Coverage TBD

Friendship Fire Company TBD Northern Area Would (Path TBDLow New N/A tIP No Max Height Yes Yes Yes627 i Pleasant Valley Rd. )per cvg( not allow coverage Arrays’s )applic)southern area without Required)

3rd site

30’-11’-30” N,

____________—

78’-09’-23” W

16


Tower Tower Zoning Height Ground Space Comm. New Generator Meets Coverage MW Path FAARankingSite,_Address New/Existing

— Height - Tower TCO Restricted — Avail Shelter Reqd - - Required Requirement - Available ApprovedCoordinates Availability (10 year) Var Reqd (City Owned) (to site)

TBD - Utilize as 2nd or3rd site. Coverage TBDNational Fruit Products Existing

northern area would (Path(Shentel) Low No Available 180 $240,000 M-1 Max. Height 200 TBD Yes Yes Yesnot allow coverage Analysis799 Fairmont Ave. Space

southern area without Required(3rd site

39-19-92 N. —

78-1692 W

TBD - Utilize as 3rd

site. Coverage TBDExistingWINC Radio 150 MR - Med. Density northern area would (PathLow Availabile Space $240,000 TBD Yes Yes Yes520 N. Pleasant Valley Rd. )ASR) Max. Height 75 not allow coverage AnalysisUnknown

southern area utilizing Required)o9lyTirrbroDk

39-i1’-Th N Lease..

78-09-10 W

RB-i Max. Height 75. TBD - Utillize as 2nd TBDNewSouth End Fire Co. TBD Within Historical site. Coverage (Path TBDLow (proposed cell $240,000 TBD Yes Yes17W. Monmouth Street (zoning) District, Requires BAR southern area not Analysis (applic)tower(Review acceptable Required)

39-10-43 N. (iileased(

.- ..

.—

78-10-06 V.’

TBD - Coverage as 2ndTBD8-2 Hightway site southern area.Shawnee Fire Co. TBD (Path ]BDLow New $240,000* Commercial. Max. TaD Yes Yes Central area2210 Valor Drive (per cvg) Analysis (applic)Height 100 questionable w/out

Required(

_____________________

3rd site.3909’36 N

________________

I (if leased( . —

-. —

78-10-50 W

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R ICTower Tower Zoning Height Ground Space Comm. New Generator Meets Coverage MW Path FAA

Site, Address— an ing

New/Existing Height -- Tower TCO — Restricted — Avail - Shelter Reqd Required Requirement Available -- Approved -

Coordinates Availability (10 year) Var Reqd (City Owned) i (to site)

CM-i Max. Height 100 TaD - Coverage as 2ndTBDAnderson Sheet Metal Under Shentel Tower at this site. Southern area.

(Shentel) Low Construction67.5

$240,000 location was reduced TBD Yes Yea Central areaath•

Yes2633 Papermill Road (too short)

(FAA)from 100 due to FAA questionable w/out

Analysis

. . Required)Regulations 3rd site

39’-Oa’-OW H Lease7W-i0’-3B’ W

EIP - No Hieght TBD - Coverage as 2ndTBD

Umitations site. Southern area.Weaver Park TBD )Path TBD. Low New N/A tdacational, Yes Yea Yea Central areaBruce Drive (per cvg) . . . Analysis )applic)

Institutional, Public questionable w/out. Required)

. Safety 3rdsite39’-0S59”N______

78-1D30W I I

I tip- No Height TBD.

. . . TBD - Coverage as 2ndJim Barnett Park TBD Limitations . )Path TBDLow Hew N/A . Yes Yes es site. Southern area1000 E. Cork Street (per cvg) Educational, . Analysis )applic). . questionable

——

— institutional, Public —. Required)

3T-11’-SS’ N—

7B’-09’-14’ W

.. .L ...

‘ Lease rate: Assumes $2,000/month unless if a negotiated rate is not available.ZDN1NG I

B-i-CentralBuneus--

+ 1 - I -- ——

..._

.. ILip — Educational,_institutional, PublicM-i— Limited Industrial — .

-. .L .—.— — —

MR Medium Density Residential—— —

EIP — tducational, Institutional, public

E1.41/-218

tank.• Qty. 2 SC-42OHF1LDF• Qty. 2 C0L54-160• Qty. 1 1142-2BN• QTY.2 85010089003

Teltronic 7051 Muirkirk Meadows DrBeltsville, MD 20705

MØIHUf (301)468-6500

DESCRIPTION

City of WinchesterJefferson Street Elevated

Water Tank DesiredAntenna Placement

ENGINEER DRAV\NBY REVISED REVMARK.SCHROEDER 03/11/14 A

FILENAME SCALE SIZEAntenna Placement sri Tank NONE A

Desired AntennaPlacement

There will be a total ofseven antennas on the

= 2.6 Antenna Dish

19

View from top of tank

tank.

looking down to representantenna placement

C0L54-1 60

Qty. 2 SC-42OHF1LDF806-869 MHZ

Qty. 2 C0L54-160150-160 MHz

Qty. 1 1142-2BN35-42 MHZ

Qty. 28501008900310.7-11.7 GHZ

= 2.6 Dish 10.7-11.7 GHz

Teltronic 7051 Muirkirk Meadows DrBeltsville, MD 20705

1301>468-6500DESCRIPTION

City of WinchesterJefferson Street Elevated

Water Tank DesiredAntenna Placement

ENGINEER DRAVN BY REVISED REVMARK.SCHROEDER 03/11/14 A

FILENAME SCALE SIZEAntenna Placement on Tank NONE A

1142-2BN35-42 MHzx

10.7-11.7 GI

LDF806-869 MHz

8501 008900310.7-11.7 GHz

C0L54-1 60150-160 MHz

There will be a total ofseven antennas on the

20

Summary - BASE PRICING

City of Winchester, Virginia

Public Safety Radio Network

Equipment Total

Discounted Equipment

Total Installation Total

Discounted Installation

Total

Equipment and Installation

Total

Radio Infrastructure Equipment (Spares,

Services, Training,Timbrook Jefferson FNEInstall)

Radio Infrastructure Warr. & Maint.

PTP800 Point to Point

Digital Microwave Warr. & Maint.

Site Facilities,( Timbrook Tower, JeffersonCivil, Antenna and Line Install)

Site Facilities Warr. & Maint.

1st Year Included

$ 80,376.50

1st Year Included

$ 148,641.00

1st Year Included

$ 2,388,421.00

1st Year Included

Motorola Confidential ProprietaryWmchester Pricing 2 Site Simulcast vS.xls Pricing Summary

A B C D E

$ 2,438,733.10 $ 2,085,627.45

$ 76,683.38

$ 388,330.00 $ 2,473,957.45

$ 39,415.00

Subscriber Equipment

Subscriber Equipment Warr. & Maint.

$ 136,749.72

$ 1,496,484.51

$ 635,332.00

1st Year Included

$ 116,098.38

1st Year Included

$ 772,081.72

1st Year Included

$ 1,627,008.51

1st Year Included

$ 4,989,146.06

$ (405,105.60)

$ (409,065.44)

$ 4,174,975.02

$ 130,524.00

SYSTEM SUBTOTAL

LESS: CUSTOMER LOYALTY INCENTIVE

LESS: FOR PURCHASING AT LEAST 450 SUBSCRIBERS

SYSTEM TOTAL

TOTAL: $ 4,174,975.02

This value to be shown on official proposal form as:

“TOTAL BASE AMOUNT’

421

COMPREHENSIVE COMMUNICATION PROJECTPRICING

Motorola (Utilizing Elevated Tank) $4,174,560.02

L. R. Kimball (Engineering/Design) 155,483.00

Consolidated Electric (Timbrook Elec. & Bond.) 40,000.00

HVAC (Engineering & Install) 30,000.00

UPS Replacement 50,000.00

Elevated Tank Maintenance ?

$4,450,043.00174’ Unsupported Tower 351,205.00

$ 4,801,248.00 Sub TotalElevated Tank Credit ( ?Contingencies 445,000.00

$5,246,496.00 Total

22

CITY OF WINCHESTER, VIRGiTX ,

PROPOSEI) CITY COUNCIL ACENI)A ITEM

CITY COUNCIL/COMMITTEE MEETING OF: _April 22. 2014 CUT OFF DATE:

RESOLUTION ORI)INANCE PUBLIC HEARING

ITEM TITLE: Authorize Supplemental Appropriations thu the F’Y 2014 budgetSTAFF RECOM M EN DATI ON: Approve as recommended send to public hearing

PUBLIC NOTICE AND HEARING: June 10, 2014

ADVISORY BOARD RECOMMENDATION: N/A

FUNDING DATA:See attached contractINSURANCE:N/AThe initiating Department Director will place below, in sequence of transmittal, the names of eachdepartment that must initial their review in order for this item to be placed on the City Council agenda.The Directors initials ft)r approval or disapproval address oniy the readiness of the issue for Councilconsideration. This does not address the Director’s recommendation [hr approval or denial of the issue.

1.

2.92.

4.



5. City Attorney

6. City Manager

7. Clerk of Council

Initiating Department Director’s

J

/ L;

DateFinance




From: Mary Blowe, Finance Director


Re: Ordinance to authorize the additional appropriation of funds for necessary expenditures

for Fiscal Year 2014

THE ISSUE: The FY 2014 budget needs to be amended to account for additional revenuesand proposed expenditures.

RELATIONSHIP TO STRATEGIC PLAN: These budget amendments help to create a morelivable City for all, particularly objective 1, to upgrade City school facilities and also develop ahigh performing organization with the use of grant funds.

BACKGROUND: City Staff is requesting the following amendments to the FY 2014 budget:

1. General Fund to increase by $209,960 for the following items: $17,100 increase tothe Information Technology department from $8,550 grant proceeds and $8,550reserves to supply the Emergency Operations Center (EOC) with computerequipment; $86,771 increase for the Fire Department from state grant funds forcomputers and Training Officer salary; and $106,089 from reserves including $24,878for Airport operating and $81,211 for Airport capital projects.

2. School Funds — see attached School Board Resolutions dated March 3, 2014, March31, 2014 and April14, 2014.

BUDGET IMPACT: The City’s budget will increase to allow for the expenditure of grant fundsand bond proceeds.

OPTIONS: Adopt ordinance as presented or amend the ordinance.

RECOMMENDATIONS: Staff recommends the adoption of this ordinance.

24

WINCHESTER PUBLIC SCHOOLSSCHOOL BOARD RESOLUTION

MARCH 3, 2014

Be it resolved that the Winchester City School Board requests the followingbudget amendments for fiscal year 2013-2014:

SCHOOL OPERATING FUND

PROJECT GRADUATION INCREASE OF $4,800. These reimbursable state funds willtarget students who have not achieved a verified credit in English, Writing, Reading,and/or Algebra.

DONATION FROM WINCHESTER MEDICAL CENTER FOR $11,250. These funds willbe used to offset the cost of the Health Science Teacher at Handley High School.

DONATION FROM MR. AND MRS. GERALD SMITH FOR $50,000. This donation willbe used to fund the teacher salary for the Porterfield Endowment Chair at Handley HighSchool.

INCREASED STATE FUNDING FOR THE REGIONAL PROGRAMS OF $97,800.These funds will be used to purchase marching band uniforms for Daniel Morgan MiddleSchool ($35,800) and Handley High School ($37,000). Also it will fund the VSBA study($5,000) and the Superintendent search ($20,000).

INCREASED STATE FUNDING FOR THE CAREER SWITCHER NEW TEACHERMENTOR PROGRAM OF $1,000. These funds were used to award a $1,000 to a newteacher enrolled in the Career Switcher Program.

INCREASED STATE FUNDING AWARD BONUS FOR NATIONAL BOARDCERTIFICATIONS OF $30,000. These funds will be awarded to National BoardCertified teachers. WPS currently has ten teachers with National Board certifications:eight continuing awards of $2,500 each and two initial awards of $5,000.

DONATION FROM THE ADAMS FAMILY FOUNDATION OF $13,500. These fundswill be used mainly in our early childhood literacy initiatives, with the majority of thefunding going to Quarles Elementary (QES) and Va. Avenue Charlotte DeHartElementary Schools (VACDES). These funds were distributed as follows: QES $5,000,VACDES $5,000, Frederick Douglass Elementary $1,000 and John Kerr Elementary$1,000. $1,500 was also distributed to Daniel Morgan Middle School for tutoringprograms.

DONATION FROM THE UNITED WAY THROUGH THE WINCHESTER EDUCATIONFOUNDATION OF $10,000. The majority of the funding will be used to purchaseequipment for the health science classroom. Remainder of the funds will be spent onconsumable goods for those students to earn CPR.

25

BUDGET AMENDMENTSMARCH 3, 2014

INCREASED STATE FUNDING AWARD BONUS FOR STEM TEACHERRECRUITMENT AND RETENTION INCENTIVE AWARDS OF $10,000. Successfulteachers participating in the pilot program will be eligible to receive a $5,000 initialincentive award after the completion of the first year of teaching with a satisfactoryperformance evaluation and a contract for the following year in our division. WPS hadtwo teachers that are tentatively eligible for this award in June

DONATIONS FOR THE HOMELESS OF $1,629. Selma employees donated $1,629 forthe homeless for Thanksgiving and Christmas to purchase meals and gifts.

Erica TrubanChairman

)q /j(1.1/Bonnie Stickley JClerk of the Board

26


MARCH 31, 2014

Be resolved that the Winchester City School Board requests the following budget amendmentsfor fiscal year 201 3-2014:

F UilD

ADDITIONAL STATE FUNDING OF $129,235 DUE TO INCREASED ADM (Average DailyMembership). The budgeted ADM for FY 2014 was 4,060 and it is estimated to be 4,116 atMarch 31, 2014 (see attachment). Revenues from the state for FY 2014 are based on theaverage daily membership from September 2013 through March 31, 2014. The State alsodecreased the estimated sales tax by $115,910 These reimbursable state funds will be used for:

DESCRIPTION AMOUNTTransfer to textbook fund $129,235TOTAL $129,325

State funded in FY 2014 $369,329 for textbook funds. $197,776 is the state share and $171,553is the local share. These textbook funds will be carried forward in FY 2015 for purchase oftextbooks.

WORKER’S COMPENSATION DIVIDENDS OF $36,888. These funds will be used to increasefunding in the payroll accounts.

SURPLUS FUNDS AT YEAR-END. Any remaining surplus funds for fiscal year 2014 will betransferred to the Capital Improvement Fund (CIP) and Textbook fund.

L-\ . ..

Fund balance transfer of $90,750. These funds will be used to purchase the followingequipment and will also help to offset food purchase cost and labor costs.

School Description, QES POS computer for another breakfast tray line

Steamer2 door reach-in Refrigerator

. 2 door reach-in Freezer, HHS New steam table tray line

FDES Upgraded Manager’s computer to be compatible with new SoftwareNew Milk CoolerAll Schools Upgraded all school POS computers on the tray lines to all touchscreen

Computers. This was needed to make them faster and morecompatible to our current software and networking.

The current fund balance for the food services fund totals $607,762.

ADDITIONAL STATE FUNDING OF $90. These reimbursable state funds will be used forsalaries.

27

BUDGET AMENDMENTSMARCH 31, 2014

INTERNAL TRANSFER OF FUNDS FROM CHECKING TO THE INVESTMENT POOLEDSCHOLARSHIP FUNDS OF $13,465. These funds were received from a trust fund set-up byDella Stine and held by BB&T for scholarships for students attending Dowel) J. Howard fromFrederick County, Clarke County, and Winchester. These funds were distributed to each localityby BB&T since this regional program no longer exists. They will be used to provide Scholarshipsto Handley High School Students in the future.

A(jU ut— \jjJJ)L_Erica TrubanChairman

Bonnie Stickley C)Clerk of the Board

Ftnanc&RSLO3.3 1.2014 budget amendmenls

28


APRIL 14, 2014

Be it resolved that the Winchester City School Board requests the following budget amendmentsfor fiscal year 2013-2014:

BOND PROCEEDS AND ACCUMULATED INTEREST OF $20,006,700. The bond proceeds of$20000000 for John Kerr Elementary School was received by the City of Winchester on October30, 2013. Accumulated estimated interest to-date is $6700. City Finance departmenttransferred these funds to the School Construction fund on April 10, 2014.

Erica TrubanChairman

Bonnie StickieyClerk of the Board

Finance\RSLO4.14.2014 budget irnendrnents

29

COMMON COUNCIL

Rotiss City I-fall15 North Cameron StreetWinchester, VA 22601

540-667-1815I’D[) 540-722-0782

www.ci.winchester.va.us

AN ORDINANCE TO AUTHORIZE THE ADDITIONAL APPROPRIATION OF FUNDSFOR NECESSARY EXPENDITURES OF THE CITY OF WINCHESTER, VIRGINIA

FOR THE FISCAL YEAR ENDING JUNE 30, 2014

WI-IBREAS, Council approves the Ibliowing additional funds for the purposes hereinspecified for the fiscal year ending .June 30, 2014:

GENERAL FUND

REVENUEState 40,771Federal 8,550Fire Program Reserves 46,000Fund Balance/Supplemental Appropriation 114,639

‘fOTAL GENERAL FUND REVENUE 209,960

I XPEND1TURESGeneral Government 17.100Public Safety 86,771Community Development 1 06,089

TOTAL GENERAL FUNI) EXPENDITURES 209,960

SCHOOL OPERATING FUND

REVENI TELocal 123,267State 272,835

TOTAL SCI tOOL OPERATING REVENUE 396,102

EXPEN DETUJU STnstruction 215,979Administration, Attendance & I Iealth 35,000Transportation 2,000Operations 13,888Debt & Fund ‘l’ransfers I 29

TOTAL SCHOOL OPERATiNG EXPENDITURES 396.102

30

S([IOOL [001) SFRVlCES FUNI)

REVENUEl’ederal 90Eund Balance 90,750

‘l’OTAL SCHOOL FOOD SERVI(’ES REVENUE 90,840

EXPLNI)I’IIJRLSFood Services 90,840

T()’FAL Sd 1001. FOOD SERVICES EXPENDITURES 90.840

SCHOOL TEXTBOOK FUND

REVENUETransfers j5

TOTAL SCI-IOOL TEXTBOOK REVENUE 129,235

EXPENDITURESInstruction J225

TOTAL SQl 1001. TEXTBOOK EXPENDITURES 129,235

SCHOOL CONSTRUCTION FUND

REVENUELocal 6.700Transfers 20M00,000

TOTAL SCHOOL CONSTRUCTION REVENUE 20,006,700

EXPENDITURESFacilities 20,006,700

TOTAL SCI-IOOL CONSTRUCTION EXPENDITURES 20,006,700

SCHOOL SChOLARSHIP FUNI)S

REV ENUELocal 13,465Transfers 3 ,4

TOTAL SQl-TOOL Sd TOLARSHIP REVENUE 26,930

EXPENDITr. IRESTranslCr out 13,465Other 13A65

TOTAL Sd IOOL SCI IOLARSI{IP EXPENDITURES 26,930

31

WHEREAS. there is available in the general fund an unencumbered and unappropriatedsum sufficient to meet such appropriations, and

WHEREAS, all appropriations shall lapse at the end of the budget year to the extentthat they shall not have been expended or lawfully obligated or encumbered. and

WHEREAS, all ordinances and parts of ordinances inconsistent with the provisions ofthis ordinance are hereby repealed.

NOW THEREFORE BE IT ORDAINED, by the Common Council of the City of Winchesterthat the additional appropriations specified herein are hereby appropriated for the purposesspecified for the fiscal year ending June 30, 2014.

.532

CITY OF WINCHESTER, VIRGINIA

PROPOSED CITY COUNCiL AGENDA ITEM

CiTY COUNCIL/COMMITTEE MEETiNG OF: _April 22. 2014_ CUT OFF DATE:

RESOLUTION ORDINANCE PUBLIC HEARINGDiscussion X

ITEM TITLE:Budget Options for FY 2015STAFF RECOMMENDATION:Review options to develop the FY 201 5 budgetPUBLIC NOTICE AND HEARING:N/AADVISORY BOARD RECOMMENDATION:N/AFUNDING DATA:As presentedINSURANCE:No liability assumed.The initiating Department Director will place below, in sequence of transmittal, the names of eachdepartment that must initial their review in order lbr this item to he placed on the City Council agenda.

DEPARTMENT

1. Finance Director

9

INITIALS FORAPPROVAL

INITIALS FORDISAPPROVAL DATE

- ‘z’

4.

6. City Manager

7. Clerk olCouncil

Initiating Department l)irector’s Signature:/7

Doug Iwett. Assistant City Manager

4’/c ‘/

Date

5. City Attorney

‘

Revised: September 28, 200933

1 CITY COUNCIL ACTION MEMO ITo: Honorable Mayor and Members of City Council

From: Dale Iman, City Manager


Re: Discussion on Budget Options

THE ISSUE: Council review of budget data to decide on revenues and expenditures.

RELATIONSHIP TO STRATEGIC PLAN: We address all of the current goals of 1. Grow theEconomy 2. Develop a high performing organization 3. Continue revitalization of Historic OldTown and 4. Create a more livable City for all.

BACKGROUND: During the worksession of April 15, 2014 City Council reviewed budget optionspresented by the City Manager. Council held a discussion and staff took questions fromCouncilors. As a result, more data was requested which is included in this packet. The data fortonight’s meeting consists of the following:

1. CIP List2. Outside Agency List3. Debt Capacity & Impact Schedules4. The $67,000 CEMS Legal Review is actually two items:

a. $47,000 for a Class/Compensation Study (carry forward from FY14 Budget)b. $20,000 for a Legal Review of the CEMS

BUDGET IMPACT: The summary attached outlines the budget options.

OPTIONS: Staff has prepared the following items in the attached summary:

• First column shows the City Manager recommendation• Second column shows the Increased meals tax option with raises in the amount of 3%.• Items as noted above

RECOMMENDATIONS: Staff is seeking direction from City Council on our proposed options.Theschedule is as follows: Final recommendation at the April 22, 2014 worksession, first reading May13th Council meeting and budget adoption (and public hearing) at the June 10, 2014 Councilmeeting. The appropriate personnel will also run the ordinances for any tax increases with thesame schedule as the budget adoption process.

34

FY 2015 GENERAL FUND BUDGET SUMMARYApril 22, 2014

REVENUE

City ManagerOriginal Requests Recommendation Council Option

FY 2014 Original Budget 80,000000 80,000000 80,000,000Less One-time expenditures (Fund Balance) (4,573,500) (4,573,500) (4,573,500)

FY 2015 Base Revenue Budget 75,426,500 75,426,500 75,426,500

Projected Revenue lncreases/(Decreases)FY15 Revenue Projection Increase 1.353,500 1,353,500 1,353,500Meals Tax Increase (0.50%; 1%) 600,000 1,200,000Machinery & Tools Tax No Change No ChangeMotel Tax (1%) 130 000 130,000Cigarette Tax Increase (10 cents) 232,600 232,600Personal Property Tax No Change No Changerjehicle License Tax (Si increase -1)2 year) 12,400 12,400Sanitation Fee (S5 - 3/4 year) 420,000 420,000Admssions Tax (2% Increase) No Change No ChangeFund Balance*

________________

150000 150,000Total Increases/(Decreases) 1,353,500 2,898.500 3,498,500

FY 2015 Projected Revenue 76,780,000 78,325,000 78,925,000

EXPENDITURESFY 2015 Base Expenditures 75,426500 75,426,500 75,426,500

lncreasesl(Decreases) to Base ExpendituresPersonnel

Salary Requests 1,456,745HR position added in FY14 112,626 112,626 112,626Emergency Management Position (3/4 year funding) 37 000 37,000EDA Position Part-time to Full-time 35 000 35,0002 Firefighter Positions 100.000 100,000Reclassification Requests/Part-time increases 31 246 43,725Tin,brook House 16,200 16,200 16,2002% Salary Increase or Pay Scale Maint (2.5%) 360,000 360 0003% Salary Increase - 2% pay scale maint 540,000WPS Increase 1,397,400 1,020.000 1 397,400

OperatingTax Relief (250.000) (250.000) (250,000)Operating Requests 3.281.372 31.865 31,865Maintenance to Historic Buildings 100,000 100 000Fire Grants 57,000 57,000 57,000ITP Requests ($490 00 in base expenditures) 416,881 - -

Equipment Replacement 15400,50 n base eapendtaresl 1,061,000 100,000 126,500Capital Reserve**

- (100,000) (100,000)Social Services 175,200 175,200 175,200Transit 4,600 600 4,600

Outside AgenciesOutsIdeAgencies 224,310 - -

The Laurel Center 50,000 50,000 50,000Discovery Museum - Capital 100.000 100,000 100,000

Regional AgenciesJail 399,901 139,901 139901Juvenile Detention Center - Operating 51,068 51,068 51,068JDC - 3% Salary lncr (Request) - 2’ CM Rec) 10.863 7.242 10863EDC (72,000) (72.000) (72,000)Airport (76.882) (62,572) (62,572)Other Regional Agencies 64,190 45,694 45,694

Debt 628,430 628,430 628,430Carryforward Projects from FY14

World Series Expenditures 60,000 60,000 60,000Time & Attendance Software 70,000 70 000 70,000Professional Contracts 50.000 50,000 50.000Total lncreases/(Decreases) 9,648,904 2,898,500 3,498,500

Total FY 2015 Expenditure Requests 85,075,404 78,325,000 78,925,000

FY 2015 Operating Budget Surplu(Deficit) (8,295,404) - -

*One time expenditures*CapitaI Reserve will be pre-tunded to meet the $500,000 target in FY 2014

35

FY 2015 CAPITAL IMPROVEMENT PLAN SUMMARY

CIP Projects - Carryfoward from FY 2014

Bond ProceedsPublic Safety Communications Project 5,000,000John Kerr Elementary School 20,000,000

Bond Proceeds Total 25,000,000

Fund BalanceAthletic Field Improvements 185,000Green Circle 200,000

Fund Balance Total 385,000

CIP Projects - Additional Fund Balance

National Avenue Gateway Improvement 700,000Hope Drive Extension 150,000Entryway Welcome Signs 50,000Traffic Syncronization 250,000Meadow Branch Extension 350,000Sidewalks 700,000Paving ($500,000 in base expenditures) 250,000City Hall Brick Repairs 300,000Park Roadway Resurfacing 150,000

Total CIP Projects - Additional Fund Balance 2,900,000

*Approximately $3.4 Million Fund Balance Available (Carryforward & Additional)

Other Strategic Plan Items - Included in Base BudgetlOther Funds

National Historic District Revisions 9,000Parks & Recreation Needs Assessment 35,000Enterprise Zone Incentives 100,000Succession Plan/Organization Study 80,000Leadership Training 13,000Class/Compensation Study 47,000Legal CEMS Review 20,000

Unfunded Requests

Personnel Requests (Includes 19 positions) 1,253,499Equipment Requests 934,500Outside Agencies 218,085Other Regional Agencies 36,321Department Information Technology Requests 416,881Department Operating Requests 2,391,973Paving ($500,000 in base expenditures) 112,000Sidewalks 150,000City Hall Brick Repairs 300,000City Hall HVAC 100,000Parks ADA Phase 2 525,000Park Shop Demo & Addition 350,000Basketball Courts Renovation 60,000War Memorial Brick Repairs 120,000Indoor Pool Shell Resurface 65,000

Total Unfunded Requests 7,033,259

36

City of Winchester Five-Year Capital Improvement Plan

Project Funding Prior TotalDescription Source Years 2015 2016 2017 2018 2019 Future Project

General Government

Public Safety Radio Network Boil Pro, ‘vi’. 5000000 5000,000CIP Fund 400000 400000

Training Center Burn Building 0ev Fund 600,000 600.000Stile 430,000 430,000

SiC Improvements Bonds 3,000,000 3,000,000CIP Fund 37,500 150,000 187,500Other 37,500 150,000 187 500

City Hall Brick Repairs Gen Fund 300 000 300,000 600,000

City Hall HVAC Gent end 100000 100,000

Entryway Welcome Signs Gen Fund 50,000 200,000 250.000

National Ave Gateway lmprov Bonds 1.000,000 1,000,000State 700,000 700,000Get Fund 750,000 700,000 1.450.000

Green Circle Federal 2,000,000 920,000 500,000 500.000 500,000 500,000 4,920,000Gen Fund 753,000 200,000 125,000 125,000 125 000 125.000 1,453,000

Meadow Branch Ave Ext Gee Fund 50000 350.000 300,000 700.000Slate 50,000 1 650,000 300 000 2.000,000Other 1 650.000 1,650,000

Hope Drive Extension Bonds 3,800,000 3,800,000Gen Fund 50,000 150,000 200,000Stale 50000 150,000 3800.000 4000.000

Monticello Street Extens’on Stale 1 000 000 4000000 5.000 000

levis Extension Other 700 000 700,000State 700,000 700 000

Middle Road Improvements Bonds 1 050,000 1.050000Slate 1 050 000 1.050,000

Weems Lane Improvements Bonds 550,000 550,000State 550,000 550,000

Intersection Improvements Gee Fund 300 000 300 000 600,000

Featherbed Lane lmprov Gen Fend 750,000 750 000

Taft Avenue Extension Olher 8,000,000 8,000,000

Pleasant Valley RoadRealigrmentIEsersion Other 6.000 000 6.000 000

Shawnee Dr’ee Improvewects Bonds 2000000 2,000,000

Papermill Road Improvements Bonds 3,500,000 3,500,000

Valley AvelTevis Drainage & Bonds 2 500 000 2.500 000S.dewalks State 700.000 2 500,000 3.200 000

Valley AveIVWitlock Storm Bonds 385 000 385,000Drainage State 385,000 385,000

N Kent Drainage Improv Bonds 50.000 1 000 000 1 050,000State 50000 1 000,OCQ 1,050,000

Traffic Signal lnipovenrents Slate 1,700 000 1,700.000Federal 200,000 200,000Gee Fund 4,650,000 220.000 225,000 230,000 460,000 550.000 6,335,000

City of Winchester Fiscat Year 2015 udget

37


Project Funding Prior TotalDescription Source Years 2015 2016 2017 2018 2019 Future Project

Traffic Signal Syncronizatjon Gen Fund 250000 250000State 250.000 250.000

Athletic Field Renovations Gen Fund 1 5.000 185000 200 000

Parks Roadway Resurfacing Gen Fund 150000 150000 300000

Parks ADA Phase #2 Gay Fund 525000 525.000

Park Shop Demo & Addition Gen Fund 350 000 350,000

Basketball Courts Renov Gen Fund 60.000 60.000

War Memonal Brick Repairs 0ev Fund 120,000 120 000

Indoor Pool Shell Resurface Gen Fund bs,000 65,000

Playground Equipment Den Fund 36.000 35000 71.000

Parks Waterlrne RepI Bonds 1.750,000 1,750,000

Frederrck Douglass Park Gen Fund 217,500 217 500 435,000

Outdoor Pool Sprayground Gen Fund 275 000 275,000

Amphrtheater Renov Gerr Fund 15,000 150,000 165,000Other 500 000 500,ODOBonds 1 000 000 1 000,000

LowryTennsCourt GenFcnd 10,000 10000Other 300 000 300,000

Sidewalk Replacement State 1,000,000 1,000,000Gen Fund 1.330,000 700,000 800 000 1,750,000 1 525 000 1 000 000 10000000 17.105.000

Total General Government 15,073,000 19,755,000 22,058,500 5,462,500 6,180,000 2,085,000 34,000,000 104,614,000

Winchester Public Schools

New Elementary School eons Proceeds 17 000,000 3,000 000 20,000,000Furnrsl’irngs & Equrpment Bonds 1 000,000 1,000 000Drspostron of Old JKES Bonds 700 000 2 600 000 3,300 000

DMMS Roof Replacement Schools 310.000 310 000

VACD Roof Replacement Schools 150,000 150,000

QES Chiller Overhaul Schools 50,000 50,000

Patsy Cline Theatre - ADA Schools 250,000 250 000

FOES Expansron & Renov Bonds 15400.000 15400,000

DCLC Renovations Bonds 3.000,000 3,000,000

Total Winchester Public Schools 17,050,000 4,950,000 2,910,000 150,000 - 18,400,000 43,460,000

City of Winchester Fiscal Year 2015 Budget

38


Project Funding Prior TotalDescriptIon Source Years 2015 2016 2017 2018 2019 Future Project

Utilities

Municipal Service Center Rev HondaUtilities 100000 25000

550,000 7 500,000 8,050,000125,000

New Utlity Bill’ng Syntem Utilities

S Kent Infrastructure lmptoe Rev Bonds

Gun Fund

Water Meter Replacements Rae Bonds

Sanitary Sewer System lmproe Rev Bonds

N Loudoun/S Loudoun Rev tlondsWater&Sewer Lines/Sidewuks Gun Fund

Fox Drive Improvements Rev BondsWater&Sewer Lines/Sidewalks Stale

Dam & Intake Structure Rep Utilities

Watermain - SU/Under 181 Rev Bonds

Amherst/Stewart/Washington Rev BondsWater&Sewer Lines/Sidewalks Gun Fund

York Avenue Improvements Rev BondsSlate

Beliview Avenue Improeemen1s Rev BordsState

Water Storage Tank RepI Rev Bonds

Parkway/Shenandoah Rev BondsWater&Sewer Lines/Sidewalks Gen Fund

Total Utilities 100000 425000 4,800000 12,750,000 5,380,000 7,050,000 26,000,000

Total CII’

400,000

1,600,000400 000

15,173,000 37,230,000 31,808,500 21,122,500 11,680,000 9,135,000 78,400,000 204,549,000

Funding Summary

Gen FundCIP FunoBonds

Rev BondsBond ProceedUt.itiesSchools

StateFederalConlr/Olher

Total

Prior FY2015 FY2016 FY2017 FY2018 FY2019 Future

7.635,500 3.035.000 4,858,500 3612,500 2,880 000 2685,000 11 300,000 36006 500437,500 150,000 587,500

1 000 000 - 11 385,000 4,400,000 2,000,000 25,500 000 44,285,0004400000 11,950,000 4550,000 5200000 21,800 000 47,900,000

- 22,000,000 3,000,000 25,000,000100,000 425 000 - - 100 000 650 000 1,275,000

50,000 250,000 310,000 150,000 760.0003 800,000 8,150 000 7 415 000 50 000 1,000 000 100 000 5.800,000 26 315,0002200,000 920,000 500,000 500,000 500,000 500,000 5,120,000

2,500,000 - 300,000 500,000 - 14000,000 17,300,000

15,173,000 37,230,000 31,808,500 21,122,500 11,680,000 9,135,000 78,400,000 204,549,000

400,000

750000 10,000 000

1,600,000400,000

1/00.000 1.500 000

750,000 750 000 750,000

2,200,000800,000

100,000 650000

2,000,000

1 800.000700,000

3.000.000

13,000,000

2,200,000800,000

3650,000 3,650,0001 600,000 1 600 000

750,000

2,000,000

1.800.000700,000

2.650,000 2,650,0001 600,000 1,600000

K nel/Allen Pee BondsWater&Sewer Lines/Sidewalks Gen Fund

150,000 1 500,000100,000 1,000000

250,000 4,000,000

1 550,000450 000

2,500,000650,000

1,650,0001.100 000

4.250,000

1 550,000450,000

2,500,000650 000

56,475,000

City ot Winchester Fiscal Year 2015 Budget

39

Agency Requests for Funding Summary

FY2012 FY2013 FY2014 FY2015 Request FY2015 ProposedActual Actual Budget Request lncr/(Decr) Proposed lncr/(Decr)

Outside AgenciesAccess IndependenceBlue Ridge Legal ServicesBoys & Girls ClubClean Inc.Concern HotlineCedar Creek Battlefield FoundationDiscovery MuseumDiscovery Museum - CapitalFremont Street NurseryHealthy FamiliesHelp With Housing, Inc.Lord Fairfax Small Business Center*Literacy VolunteersOur Health, IncShenandoah Apple Blossom FestivalShenandoah Area Agency on AgingShenandoah Valley BattlefieldsThe Laurel CenterThe Laurel Center - CapitalWinchester Day NurseryWin-Fred Co Hist Society - CapitalYouth Development Center

*ForWarded to EDA for funding consideration

-

- 10,000-

- 4.87310,000 10,000 10.000 20,000

-

- 15,000-

- 2.00010,00030,000

100,00010,00010,0005,0009,400

10,00025,000

5.00035,00050,000

5,00050,00010,00045,000

_________ ________

10,000471,273

10,000100,000

10.000- 10,000

5,0009,400

10,0004,8125.000

15,00050.0002,000

50,000

45,000

268,085

TOTAL AGENCIES 4,993,374 4,966,055 5,268,229 5,913,454 645,225 5,431,183 162,954

10,0004,873

10.00015,0002,000

10,00020,000

10,000

10,000

10,00010,000

10,000100,000

10.00010000

Total Outside Agencies

10,000

10,00010.000

20,188

20,000

3,000

10,000

10,000103,188

3495,106385.02648.70831,255

8,306

183,30715,078

215,127115,000257,884

10.41344,76672,000

8,2104,890,186

50,000

20188

20,000

3.000

10.000

10,000103,188

3 473.847390,334

37,3918,306

183,30715,198

267,090115,000258,766

10.41317,83672,00013,379

20.188

20,000

3,000

10,000

10,000203,188

3,549 207390,334

37,3918,3061,000

183 30715,178

299.751115,000266,701

18,25088,61672,00020,000

Other AgenciesCFFW Regional JailHandley LibraryHandley Library - CapitalLord Fairfax Community CollegeLord Fairfax EMS CouncilLF Soil and Water ConservationNorthwestern Community ServicesNSV Regional CommissionNW Regional Juvenile Detention CenterS.P.C.A.Winchester Health DepartmentWinchester Regional AirportWinchester Regional Airport - CapitalWin-Fred Co EDCWin-Fred Metropolitan Planning Org

Total Other Agencies

20188

20,000

3.00050,00010,000

10,000253,188

3.689.108390.334

55,2168.3061,000

183.30715.178

361,682115,000294,570

17,64926,645

3.949.108390.334

55,2169,1374,500

192 47215,178

361,682120,000294,570

20 1819,803

50,000

139,901

17,825

61,931

27,869(601)

(61,971)(72,000)

112,954

399,901

17,825831

3 5009,165

61,9315,000

27,8691,931

(78.813)(72,000)

377,140

20,0004,862,867 5,065,041 5,442,181

20,0005,177,995

City of Winchester Fiscal Year 2015 Budget

40

Cit ofViiichcstcr, VirginiaPage 2Calculation of Debt Capacity

(Capacity)

Debt Capacity

4.0% 15%Fiscal New Net Debt as Debt Service asir I °,o of A.V. (SI % of GF Exp. IS)21)15

- 16,51)7,228 1,737)l2’ 16 I I 385 12,227,104 2,137,8882o1 7 41,’ I.’ 15.3 3,V8 1.921,56’)2018 2.oOO,000 21.317,397 1,346,4’ (7

2019 - 29.7)16,361 1,187,69221)2))

- 5X,449,120 1,421,8512021 - 47331,994 1.774.111321)22 - 36,36%.55 1,913,8582,’23

- 65,7(3,821 2,481,7902’ 24

- 74,944,0 1$ Ill .67142025

- 84)136.666 3.741.9942126

- 93,009,6111) 5,141 342027 . 1111,070,424 8,2)8,5902i)28

- 1)46,431.4632029

- 111622,5 .8 10,4’ ‘4,6692030 - 114,381,) 11)3 10,5411,3152’ ‘3

— Ii R263,$3 1)1,675,6212032

- 122,277.598 1)),815.1421)33

- 126, 1245(1 10,961,04621134

- 13’ .701.667 11,Iul, 1962035

- 135,121 ‘‘43 13,147,2042)136

- I 57,744.91 5 13,292,8372I’3

. 1 39,597,s2s 13,439,9602)138

- 141.148.178 14,4110,5642039

- 142,559,660 14,880,601204))

- 143785,256 13,1 96,81’)21)41 - 1)5.425.109 15348,7872042

- 146,879.360 15,8’’2,2732043

- I 48. 48.154 15,657,2982044

V

-

2045-

-

-

21146 --

-

2047 --

-

I (1)15)0,1)00

140,1100,000

121),IH,U,000

1 )l),lHII’,l1l4l1

80(100,000

60,15)0000

40,0011,000

2)))X)o,000

-

.,7’ ,-:> ):7 .;c;’ 3$1 )‘

‘

N,rt Dde as . of \V I),as’’,.f Cl Ifl

41

Cit,’ n1Winrhexier, Ira.,..Pa’e 1Sumnoiry oulnipae’i ti N. vs I’rsjs a. Outlined in IN .511, CII’

(Suminily)

4% 15%Fiscal New Net Debt as Debt Service asYear Debt “, oiA.V. fGF.2015 41 12.8(e2016 1 1,385,liNl 35 . 2722017 4,4)01(88) 3.47°. (2(22018 2,(884,lWl I 2D . 352019 - 2.98. 13.56’2(120

- 2 70°,’ 13.29..22) - 241 l2.88”2’’22 - 2.13° 12.74°2023 - 184’.. 12.111°,21)24

- 1.56° 11.4)1%2’ 21 - 1.20° 1(1.71°,,2026 - I.t)3” 9,17°o2027 - 0)01°,’ 5.77°,2028 ((.67% 4.18”..2029 - ((.57° 3.54”,21)30

- (‘.49”,. 3.51”2031 . 0.41’.. 3 472(132

- (1.32°. 3.44”.2o33 - (1.23°., 3.40°.2034 . ((.15°., 3.37’2(35 - ((((5”., 1.36”21)36

- ((.02”., l.35°.2037 - (1.181”,, 1.33”2038 - eoO°o ((.49°o24(39 - IL(S)”,, ((.16°,204)) I).) 85°.. 1)481°2’ 41 - IL(S)’, (((40°,2.42 - (1.00° 4)00”2043 - (LOll’,’ (1185’

Debt P. lie,’ Guideline’,:

* Net Debt as a percentage olassessed ealue will not exceed 4’,* General obligation debt and capital lease payments as a percentage olgeneral

(,vC rums Sr s \pc n,I,mr,’v will nor exceed 15°

Red text bel,.w mean,’ acer the City’s existing debt policy guideline

Iti, l...Ic Fl I’r,’js- I I.. tea-,. IPriijcctx ‘—N .. (Nc’. I s.,..,,.’,d (,s..t (5 (..-.l. Tertit kite

I 1 2(115 New Money 0 2015- - 20 4

I 1 2.12 Nc... M..ney 1 21)16 11,385(840 20 411 21(17 New II ,,, 1 21(17 4,4)*(,l8* 2’) 4I ‘ 21)18 New ‘.1. urs 1 2018 2,1i40,$40 21’I 1 2019 New ‘-I ru. (1 2019

— 20 53 0 21)13

— 20 5(8)”O 2113

- 20 5.’ 8.5’

0 2013- - 2(1 5

Total Cost Financed 17,785,000* 1 i. - !-,S,,,,,P,I tar, re.

Existing Debt Service

t2.lWW1,fl’ll)

102*5)0008,000,000

19 ,I3’ ‘,,1 v,:2’ ,.,D5’ .,,.°

0 ,i Debt Scancc CI- ...

Existing Plus New Debt Sees icc

8.1555155’

6,(isOk)O

2305r.liiJ

.5.,.

_.zz1oFs,.r,,srr’ 0 -

42

City of Winchester, Virginia

Projected Financial Ratios for FY 2015 and Beyond

Debt Policy Guidelines:

Net l)eht is a perccntaee of assessed value vil1 nut exceed 4/ (3.5% ‘l’:irgeteneral ibl gi tii m debt and capital lease pavmen rs as a percentage ) F generalguvi’rnnh)nr ixpi’ndituris will nut exceed 1 5b (I 2.5°/o larger)

Key Assumptions:

Red text beli iw means over the City’s existing debt pi licy guidelineBudgeted I Y 2015 C I I xpenditures are $82,000,000 and estimated to increase at 1% a ear..\ssumes I .evel 1)ebt Scrvce with I St principal payment in the F ill iwing fiscal vi arSelf suppornng (( I E)eht is excluded from calculations.

1. Current Si tu.iti i in .tssumitig Ni New I)eb

Fiscal New Net Debt as Debt Service asDebt % of A.V. uLCFFp.

2015 - 3.41° 12.33°o2011 — 3.1700 11.87°2(117 2.Q3°o 11.$8°o2018

- 2.68°o 11.76°o2019

- 2.43° l1.64°n2020

. 2 I7°o Il.27°o2021 - 1.)10o 10.89°2022

- 1.(iS°o 10.77°o2023

- l.39°o I0.17°o2024

- 1.14”. u).51°o

2. Borrow $1l.llni in Fl 2016 at 42., S14.78m in fl 17 at 4.5”., and $2inin 1118 at 5”.

Fiscal New Net Debt as Debt Service as

Thht %ofA.V. %ofCFExp.2(113 3.410o 1213’201<. lI,1I0,000 3.56° o 11.870 0

2(117 14,780,001) 3.82°o 12.15°’2018 2,uOO,0(10 3.60°c 3.1I°2(119 - 3.310 0 3.96°2020 3(110,,

2021- 2.70’.

2022 - 2.40° 13. 5°s2023

- 2,10”. 12.52°o2fl24

- i.X1)”o ll.84°o

3. Borro’,v S5.2ni in F 15 at 4’... S1l.llm in F° 2016 ii 4’’, S14.78rn inFY17 .jt 4.5’,, and S2rn in 1\ lb at 5°/o

Fiscal New Net Debt as Debt Service asIar lkiit %ofA,V. 0/ of CF Exp2015 5,200,00(1 3.60°o l2.46°o2016 11,11(1,0111) 3740 o I 2.33°201 14,780,1100 3.99° o 12.6002(118 2(1(1(1.000 3.76°o {3.56”o2019 3.160,, 1441°o2021)

-3.1500 14.13°o

21)21. 2 84’ 13.73°

2022 2.53”. l3.8°2023

. 2.22°o 12.95°202.1 1.91°. 1 2.26”

43

CITY OF WINCHES


CITY COUNCIL/COMMITTEE MEETING OF: 04/22/20 14 CUT OFF DATE:


ITEM TITLE: Application for Real Estate Tax Exemption for Properly Owned by the Society for thePrevention of Cruelty to Animals (SPCA)

STAFF RECOMMENDATION: Approve

PUBLIC NOTICE AND HEARING:

ADVISORY BOARD RECOMMENDATION:

FUNDING DATA:

INSURANCE:

The initiating Department Director will place below, in sequence of transmittal, the names of eachdepartment that must initial their review in order for this item to be placed on the City Council agenda.The Director’s initials for approval or disapproval address only the readiness of the issue for Councilconsideration. This does not address the Director’s recommendation for approval or denial of the issue.

3

INITIALS FORAPPROVAL

...

4. City Attorney /

6. Clerk of Council

INITIALS FORDISAPPROVAL DATE

A-i i

initiating Department Director’s Signature: )\j1Date

DEPARTMENT

1. Finance

2. Treasurer

5. City Manager


CITY COUNCIL ACTION MEMO ITo: Honorable Mayor and Members of City Council

From: Ann T. Burkholder, Commissioner of the Revenue

Date: 04/16/2014 4bRe: Application for Real Estate Tax Exemption by SPCA of Winchester, Frederick and

Clarke Counties

THE ISSUE: The Society for the Prevention of Cruelty to Animals (SPCA) of Winchester,Frederick and Clarke Counties has submitted to the Commissioner of the Revenue anapplication for real estate tax exemption by designation on property at 111 Featherbed Lane and1944 Abrams Creek Drive. In order to be eligible for exemption, both the ownership and use ofthe property must meet certain state and local criteria.

This organization already enjoys real estate tax exemption on the adjoining parcel, 115Featherbed Lane, which has been exemption by designation since purchase by the SPCA in2004

RELATIONSHIP TO STRATEGIC PLAN: As the SPCA provides core services which the Citywould otherwise have to provide, this relates to Goal 2: Create a high-performing Cityorganization and to Goal 4: Create a more livable City for all.

BACKGROUND: Pursuant to Code of the City of Winchester §27-32, any organization seekingan exemption by designation shall file an application with the Commissioner of the Revenue byNovember 1 preceding the year for which property tax exemption is sought. Following reviewand approval by various offices and departments, the City Manager shall present an ordinanceproposal for exemption, together with estimated revenue impact and other pertinent information,to the City Council for consideration as part of the annual budget.

It is the determination of the Commissioner of the Revenue that the SPCA has complied with allapplication requirements and meets all state and local qualifications for exemption as acharitable organization.

In May of 2013, the SPCA purchased the parcel under consideration, known as 111 FeatherbedLane (Building 1) and 1944 Abrams Creek Drive (Building 2).

45

BUDGET IMPACT: Building 1 is commonly known as the former Impressions Plus site and willbe used solely and exclusively by the SPCA in furtherance of its mission. This portion of theproperty is eligible for exemption. Current assessed value: $889,700. Annual taxes at 2013 rateof $0.95/$100 = $8,452.15.

Building 2 is under lease to another entity at a rate which can be considered market value.Although the lessee is a not-for-profit entity, the lease itself is a profitable transaction, and thusthis portion of the property is not currently eligible for exemption. Current assessed value:$822,700

OPTIONS: City Council has the option to approve or deny this request.

RECOMMENDATION: Pursuant to Code of the City of Winchester §27-32 et seq, theCommissioner of the Revenue and City Manager request that City Council approve this request.

46

AN ORDINANCE TO APPROVE THE APPLICATIONOF THE SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS OF

WINCHESTER, FREDERICK AND CLARKE COUNTIESFOR TAX EXEMPT STATUS BY DESIGNATION

PURSUANT TO CHAPTER 27 DIVISION 5 OF CODE OF THE CITY OFWINCHESTER

WI-IEREAS. The Society for the Prevention of Cruelly to Animals (SPCA) of Winchester,Frederick and Clarke Counties is a charitable not-for-profit organization which provides coreservices to the City; and

WHEREAS, The SPCA has previously been granted tax exemption for property owned at 115Featherbed Lane and used directly for its mission; and

WHEREAS, The SPCA has properly submitted a request for tax exemption by designationpursuant to Chapter 27 Division 5 of Code of the City of Winchester for property recentlypurchased at 111 Featherbed Lane and 1944 Abrams Creek Drive; and

WHEREAS. in accordance with codified requirements, the Office of the Commissioner ofRevenue, the Office of the Treasurer and City Attorney have reviewed the request and basedupon this review, the Manager has submitted a recommendation to Common Council of approvalof said request for those portions of the property owned by the SPCA and used directly infurtherance of its mission; and

WI-JEREAS. proper Notice and a Public Hearing have been held as required by Code of the Cityof Winchester §27-32(b),

NOW therefore be it ordained that the request for tax exempt status of the SPCA is herebygranted. In accordance with §27-36 of Code of the City of Winchester, this property shall besubject to a triennial review of exemptions.

47

WinchsterD

Ann T. Burkholder, Commissioner ofthe Revenue Telephone: (540) 667-181515 North Cameron Street FAX: (540) 667-8937Winchester, VA 22601 TDD: (540) 722-0782Email: [email protected] Website: www.winchesterva.gov

To: Jeff Barbour, TreasurerTony Williams, City AttorneyDale Iman, City Manager

From: Ann T. Burkholder

Date: January 02, 2014

SUBJECT: Application for Real Estate Tax Exemption by SPCAof Winchester, Frederick and Clarke Counties

The Society for the Prevention of Cruelty to Animals (SPCA) of Winchester, Frederick andClarke Counties has submitted to the Commissioner of the Revenue an application for realestate tax exemption by designation on property at 111 Featherbed Lane and 1944 AbramsCreek Drive. In order to be eligible for exemption, both the ownership and use of the propertymust meet certain state and local criteria.

This organization already enjoys real estate tax exemption on the adjoining parcel, 115Featherbed Lane, which has been exemption by designation since purchase by the SPCA in2004.

Eligibility for Exemption - OrganizationIt is the determination of the Commissioner of the Revenue that the SPCA has complied with allapplication requirements and meets all state and local qualifications for exemption as acharitable organization.

Eligibility for Exemption — Real PropertyIn May of 2013, the SPCA purchased the parcel under consideration, known as 111 FeatherbedLane (Building 1) and 1944 Abrams Creek Drive (Building 2).

Building 1 is commonly known as the former Impressions Plus site and will be used solely andexclusively by the SPCA in furtherance of its mission. This portion of the property is eligible forexemption. Current assessed value: $889,700. Annual taxes at 2013 rate of $0.95/$100 =

$8,452.15.

Building 2 is under lease to another entity at a rate which can be considered market value.Although the lessee is a not-for-profit entity, the lease itself is a profitable transaction, and thusthis portion of the property is not currently eligible for exemption. Current assessed value:$822,700.

Elected to Serve48

Procedure for Application for Exemption by DesignationPursuant to Code of the City of Winchester §27-32, any organization seeking an exemption bydesignation shall file an application with the Commissioner of the Revenue by November 1preceding the year for which property tax exemption is sought. Following review and approvalby various offices and departments, the City Manager shall present an ordinance proposal forexemption, together with estimated revenue impact and other pertinent information, to the CityCouncil for consideration as part of the annual budget

ConclusionIt is the conclusion of the Commissioner of the Revenue that the City Manager present to theCommon Council, as part of the annual budget process, consideration of real estate taxexemption on the eligible portion of the parcel owned by the SPCA at 111 Featherbed Lane.

Review Required: (Commissioner of the Revenue:

__________________________________________________

Date: r) J02/2Ofr1

Treasurer:

Date:

_____________________

Comments Attached (YIN):

__________________

City Attorney:

Date: 7/-’ / Comments Attached (Y/3) /‘- )*‘

Commissioner of the Revenue, Page 2 of 249

1Winchester-)?= V9ta_

Rouss City FlailTelephone: (540) 667-181515 North Cameron Street FAX: (540) 667-5298Winchester, VA 22601 TDD: (540) 722-0782Frnail: cornmrevenue(ajci.winchester.sa.us Website: www.winchesterva.gov

APPLICATION FOR REAL ESTATE TAX EXEMPTION BY QUALIFYINGCLASSIFICATION OR DESIGNATION

For any answers that require more space, please include attachments

Tax ParcellD#: 14812 Acreage: 1.799ac

Property Owner: SPCA of Winchester, Frederick and Clarke Counties

Name of Organization (if different from Property Owner):

_________________________________________

Mailing Address Street: 115 Featherbed Lane

Mailing Address City, State, Zip: Winchester, VA 22601

Property Address 111 Featherbed Lane (Bldg 1) & 1944 Abrams Creek Drive (Bldg 2)

Legal Description of Property: 1.799 acres of land with improvements of two buildings

1. Indicate the type of exemption desired: Classification

_______

Designation XExemptions by classification shall be strictly construed in accordance with Article X, Section 6(f) ofthe Constitution of Virginia.

2. By what specific section of the Constitution and the Code of Virginia do you claim this exemption?

Chap 36 Code of the Code of Virginia 58.1

3 Is the property ownership chartered or incorporated under the laws of the Commonwealth of Virginia?Yes X No

_______

(If yes, attach a copy of the charter)

4. For what purpose is the ownership chartered, incorporated or otherwise in existence?to organize a Society for the Prevention of Cruelty to Animals within the Corporate limits of the

City of Winchester, Virginia with all such powers as are now, and may hereafter be conferred

upon such Corporation by Law” as set forth in the original Certificate of Incorporation dated

February 11, 1907

To he a financially sound city providing top quality municipal services while focusing on thecustomer and engaging our community

50

Applicatibn for Tax Exemption, Page 2 of 3, Applicant: SPCA of Winchester

5. For what purpose is the property being used? Please be specific and include use of acreage, ifapplicable. If there are several types of use, indicate such usages by areas of the building, floorlocations and land allocations.

Acreage/Portion Description of Use Beginning Date

approx 1/2 Bldg 1 - Animal Adoption Center per submitted

plans to include 1) areas for housing animals,

2) areas providing interaction of animals and potential

adopters, and

3) offices for the adoptions process and 7/1 512013

6. Does any other individual, organization, association or corporation occupy or use any part of thepremises? Yes X No

______

If yes, give details: (How often, what part of the building or property, name of organization)Bldg 2 (Known as 1944 Abrams Creek Drive) is a warehouse leased to another IRS approved

not-for-profit organization under IRC Section 501(c)(3) - Habitat for Humanity- for their Restore

function.

Based upon the City Assessor’s records and the appraisal done for financing the purchase, the

valuation of Bldg 1 and Bldg 2 are approximately equal.

7 Is any income, be ft earnest money or in kind services, received from the use of any portion of theproperty by other individuals or groups, whether considered as rent or reimbursement for necessaryexpenses for services incurred? Yes X No

______

If yes, please give details:

_________________________________________________________

The Restore building used by Habitat for Humanity is leased from the SPCA.

The SPCA Adoption Center will not be used by other organizations

8. Does your ownership group have an exemption under U. S. Internal Revenue code so that gifts toyour group are deductible by the donor? Yes X No

______

(a) If yes, give date of Internal Revenue ruling: March 7, 1986

(b) Give Internal Revenue Identification number: 54-6053158

51

Application for Tax Exemption, Page 3 of 3, Applicant: SPCA of Winchester

9. REQUIRED DOCUMENTATION(a) Attach to this application your most recent financial statement, including, where applicable, IRSForms 900; 990; 990EZ; 990T; reflecting income and expenditures for the most current twelve(12) month reporting period, which statement will become a part of this application. The attachedfinancial statement is for the period from JuIyl 2012 to June 30, 2013 . (See Cover letter.)(b) Attach a copy of the organization’s Constitution, By-Laws, Articles of Incorporation, and/or otherrelated documents.(c) Attach a list reflecting the names of all trustees or corporate/organization officers, the dateappointed or elected, and the court in which they qualified or identify the instrument in which theywere officially appointed.(d) If investments, such as stock or bonds, are reflected on the financial statement, attach a list of allsuch investments, including name of stock, date received and value.(e) If applying for exemption by designation, please attach a check or money order made payable tothe ‘Commissioner of the Revenue’ in the amount of $350.00 for the applicable deposit for

publication as required under Section 27-32 of the City Code.

10. FILING DEADLINE AND EFFECTIVE DATE OF EXEMPTION(a) For exemption by classification, the applicant may file at any time. The Commissioner of the

Revenue shall determine effective date of exemption based upon dates of qualifying ownershipand usage.

(b) For exemption by designation, the applicant must submit a completed application with allsupporting documentation on or before November 1. Applications, if fully approved, shall thentake effect July 1 of the following year.

For additional information, please refer to Code of the City of Winchester §27-31 - 27-37, available onthe City’s website. The office of the Commissioner of the Revenue will gladly provide assistance with theapplication process.

Application completed by: William Nordman

Title: Accountant Date Submitted:

______________________________

Contact person: Paul Frappollo Telephone Number: 5406628616

I, Paul Frappollo, an appointed or elected Trustee/Officer for the

above named organization, certify under penalty of law that this application and all attachments heretohave been examined by me and all information is t-i correct.

Signature of Trustee/Officer:

_________________________________________________________________

President of the Board of DirectorsTitle:

________________________________________________

Date:

______

Subscribed and sworn to before me this 3 15+ day of 0010 be.t. ..o 13

Notary Public:

________________________________________________________

My commission expires: iuft)C. 3I

CHRIS11NA fl. FUNKNOTARY PIJBIJC 7182042

I COMMONWEALTH OF VIRGINIA

I MYCOWMSSIONEXPIRESJUNE3I,2016

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CiTY COUNCIL MEETING OF: 4/22/14 (work session), CUT OFF DATE: 4/16/145/13/14 (regular mtg)

RESOLUTION ORDINANCE PUBLIC HEARING X

ITEM TITLE:CU-14-143 Request of Ryan 1-loover dba Vintage Bavarian LLC for a conditional use permit for auto service useat 24-26 West Hart Street (Map Number 212-OJ-M-2,.) zoned Central Business (B-I) District.

STAFF RECOMMENDATION:Approval with conditions

PUBLIC NOTICE AND HEARING:Public hearing for 5/13/14 Council mtg

ADVISORY BOARD RECOMMENDATION:Planning Commission recommended approval with conditions

FUNDING DATA: N/A

INSURANCE: N/A

The initiating Department Director will place below, in sequence of transmittal, the names of eachdepartment that must initial their review in order for this item to be placed on the City Council agenda.

INITIALS FOR INITIALS FORDEPARTMENT APPROVAL DISAPPROVAL DATE

1. Zoning & Inspections

__________________ ________________

2. City Attorney

_________________ _______________

-_________

3. City Manager

_______________ ____________

4. Clerk of Council

___________—___________

—--%/

Initiating Department Directors Signatute: —- 1;-

(Planning)-

‘;;‘

L’L

53



From: Will Moore, Planner


Re: CU-14-143 Request of Ryan Hoover dba Vintage Bavarian LLC for a conditional usepermit for auto service use at 24-26 West Hart Street (Map Number 212-O1-M-2) zonedCentral Business (B-i) District.

THE ISSUE:The request is to allow conversion of 3600sf of currently vacant space in a strip commercialbuilding on W Hart St to an auto service establishment.

RELATIONSHIP TO STRATEGIC PLAN:N/A

BACKGROUND:Staff met with the applicant on a pre-application basis and subsequently received the request toestablish the auto service use, requiring a CUP, in addition to retail parts sales. The main issuesidentified by staff were potential noise impacts if service were to occur with overhead doorsopen and the potential of inoperable vehicle storage. Conditions were recommended by thePlanning Commission to address these potential impacts. There is a history of auto service usesin the subject building; staff is unaware of any past issues or complaints pertaining to such uses.(See staff report for additional information).

BUDGET IMPACT:No funding is required.

OPTIONS:- Approve with conditions as recommended by the Planning Commission- Approve with revised conditions- Deny the application

RECOMMENDATIONS:Planning Commission and staff recommend approval with conditions as noted within the staffreport.

54

Council Work SessionApril 22, 2014

CU-14-143 Request of Ryan Hoover dba Vintage Bavarian LLC for a conditional use permit for autoservice use at 24-26 West Hart Street (Map Number 212-O1-M-2) zoned Central Business (B-i) District.

REQUEST DESCRIPTIONThe request is for a conditional use permit to convert 3600sf of currently vacant space in the existingbuilding to an auto service establishment.

AREA DESCRIPTIONThe subject site is zoned Central Business, B-1. Uses in the strip building include anonconforming auto service establishment, acarpet cleaning service and storage uses.Property directly to the north and east is alsozoned B-i and consists of row housesfronting on W. Bond St. and a commercialstrip fronting on S. Loudoun St. All of theseproperties within the subject block bound byW. Hart St, S. Braddock St, W. Bond St and S.Loudoun St are under common ownership.Properties on the opposite (west) side of S.Braddock St and the opposite (south) side ofW. Hart St consist of HR-i zoned residentialuses.

STAFF COMMENTSAn automobile service establishment may be considered as a conditional use within the B-i Districtprovided that all service and repair is within a building enclosed on all sides. There is a history of autoservice uses in the existing, strip commercial building, including an existing nonconforming use and onethat received a conditional use permit to operate in 2010 that is no longer in operation. Staff finds norecord of known complaints regarding these uses.

The conditional use approved in 2010 for the space at 30 W. Hart St included the following imposedconditions:1. All service and repair of vehicles is to occur inside the building;2. The overhead door isto remain closed during all service and repair of vehicles;3. Hours of operation shall be no earlier than 7am and no later than 10pm.4. No inoperable vehicles shall be stored outside unless a revised site plan showing provision of

required screening per the Ordinance is approved and implemented; and,5. Staff review and approval of the related site plan.

The applicant outlines his proposal to operate a vintage BMW parts sales and automotive repair facilityin a letter received on March 4, 2014. He acknowledges within the letter that all repair will occur withinthe enclosed building, as required, and that there will be no outside storage of tools, equipment,chemicals/fluids, or inoperable vehicles. His intent is to initially have hours of operation from 8am-6pm

55

on weekends, eventually extending throughout the week and until as late as 10pm. The CUP approvedin 2010, as noted above, included a similar proposal for more narrow initial hours of operation; in thatcase, the Commission recommended, and Council approved, a wider range of hours (7am-lOpm) toaccommodate possible expansion in the future.

The tenant spaces (24-26 W. Hart St) in this request are at the east end of the building and were mostrecently occupied by a seafood/produce market. These spaces contain overhead doors on both the eastand north elevations of the building facing the adjoining parking areas. If favorable consideration isgiven to the request, a condition pertaining to the overhead doors remaining closed during service andrepair would be appropriate to mitigate any potential impact on nearby residential uses.

The applicant does not propose any site improvements in conjunction with the use. Sufficientillumination of the off-street parking area is already provided. If favorable consideration is given to therequest, staff would recommend a condition that inoperable motor vehicles not be permitted to bestored outside unless a revised site plan showing provision of required screening per the Ordinance isapproved and implemented. This would allow for the applicant, should his business expand to the pointwhere such storage is necessary, to submit and implement a revised plan providing required screeningwithout having to reapply for a revised CUP.

RECOMMENDATION:In order for a CUP to be issued, a finding must be made that the proposal as submitted or modified wiflnot adversely affect the health, safety or welfare of residents and workers in the neighborhood nor beinjurious to adjacent properties or improvements in the neighborhood.

At its April 15, 2014 meeting, the Planning Commission forwarded CU-14-143 to City Councilrecommending approval because the use, as proposed, should not adversely affect the health, safety, orwelfare of residents and workers in the neighborhood nor be injurious to adjacent properties orimprovements in the neighborhood. The recommendation is subject to:

1. All service and repair of vehicles is to occur inside the building;2. Overhead doors are to remain closed during all service and repair of vehicles;3. Hours of operation shall be no earlier than 7am and no later than 10pm.4. No inoperable vehicles shall be stored outside unless a revised site plan showing provision of

required screening per the Ordinance is approved and implemented; and,5. Staff review and approval of the related site plan.

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Letter addm inSectiori 18-2 Winchester City Zoninjjprdinince

Veitagu 13 virnn LLC II “

24 W Hart St. Winchester VA 22601 f

Ryan Hoover (Member)

JVintage Bavarian LLC is a company that was started to sell vintage BMW car parts

to the growing vintage BMW enthusuiast community. would like to eventually move mycompany torwai ci automotive repaig mainly BMWs produced before 1991 as these are.n my area of expertise. My proposed use of the property at 24 W. Hart St. would be a‘Jintagt± 13MW parts sales and automotive repair facility, would not be engaging in anybody repaii; upholstery, paint or any other intens:ve repain. I proPose to ;nstal twovehicle lifts in the building, one in the front bay of the building and another in the rearaerpendicular to the west wall. These proposed lifts would he completely screened fromview is they are contared within the build:ng. The areas where the lifts are installedwould be considered the primary bays used for automotive repair. The rest of thebudding would be used primarily for storage of vehicles both personal and for businessuse, ssorage for vehicle parts, tools and some office space. Any vehicles parked outs.di’of the building would ben my personal possession or customer vehicles with currenttags and ;nspoction stickers.

quiprn cnt and s.,pp lies:

My business would utiize several pieces of equipment including a 33 gallon acompressor and air tools, a bench trinde a metal chop saw and various batterypowered hand tools. These tools generate some level of noise but not enough topenetrate the exterior walls of the building and cause a nuisance to the adjacentbusinesses or residences. All automotive repair will take place within the building so asto not cause any safety hazards to the immediate community. No tools or equipmens willbe located outside the building. No additional lighting will be installed to the exterior ofthe building. All new rititoniotive chemicals arid waste fluids such as oil and coolantwould lx’ stored inside the building ii appi opirate containers.

Hours of operation:

The hours of operation for the store front and shop will intially be Saturday andSunday Sam- 6pm. The hours will eventually be extended into the week, Mon-Sunbeginning at 8am and could conclude as late as 10pm. The owner may stay after hourson occasion for special projects etc. that will not constitute normal busness activity (:e:personal automotive Projects, shop maintenance and cleaning etc.)

P;r cs of Roil nterest.

Hables Real Estate

57

J I j 1 m 3 -i_ rt-4PROPOSED CITY COUNCIL AGENDA ITEM

CITY COUNCIL MEETING OF: 4/22/14 (Work Session), CUT OFF I)ATE: 4/16/14L1LI4±FksLca.ciingL6/1 0/14 (Second Reading/Public Henijg)

RESOLUTION ORDINANCE X PUBLIC HEARING X

ITEM TITLE:TA-14-.118 AN ORDINANCE TO AMEND AND REENACl’ ARTICLES 1.6,7,8,9, 10, 13, 15.1 OF TI-ILWINd-lESTER ZONING ORDINANCE PERTAINING TO DEFINITIONS, PERMITTED USES, AND USESREQUIRING A CONDITIONAL USE PERMIT FOR ALTERNATIVE FINANCIAL INSTITUTIONS(Proposal establishes dtjInitionsfbr several short term lending Operations (Intl establishes the uses as permissiblewith a condi ional use permit in several commercial districts.)STAFF RECOMMENDATION:Approval.

PUBLIC NOTICE AND HEARING:Public hearing required at second reading on 6/10/ 4.

ADVISORY BOARD RECOMMENDATION:Planning Commission unanimously recommended approval.FUNDING DATA: N/A

INSURANCE: N/A

The initiating Department Director will place below, in sequence of transmittal, the names of eachdepartment that must initial their review in order for this item to be p1iced on the City Council agenda.

[NITIALS FOR INITIALS FORI)EPARTMENr

APPROVAL I)ISAPPROVAL I)ATE

1. Planning

_______________

_____

2. Commissioner of the Revenue--

________________

-

2. City Attorney

_____

______

3. City Manager

____

4. Clerk of Council 1

_____

initiating Department Director’s Signuture:(Zoning and Inspections)

eGO’

58



From: Aaron Grisdale, Director of Zoning and Inspections AMDate: April 22, 2014

Re: Zoning Text Amendment (TA-14-118) —Alternative Financial Institutions

THE ISSUE:The proposed Zoning Ordinance text amendment will modify the existing Zoning Ordinance languagepertaining to Short-term loan establishments and replace the term with Alternative Financial Institutionsby establishing several uses that will be included within the broader Alternative Financial Institution use.The existing provisions that require a conditional use permit for short-term loan establishments will bekept for alternative financial institutions.

RELATIONSHIP TO STRATEGIC PLAN:This text amendment correlates to the 2018 Goal #4 of Create a More Livable City For All” by providingfor adequate review and discretion of potential loan establishments of a short term nature.

BACKGROUND:In April 2010, City Council adopted a zoning text amendment that established provisions for Short-TermLoan Establishments within the Zoning Ordinance. As a result of this text amendment, severalcommercial districts (B-2, B-i, and CM-i) permitted Short-Term Loan Establishments with a conditionaluse permit provided that no such use is located within 500-feet of a similar establishment or residentially-zoned property.

Not long after this amendment was adopted by Council, the General Assembly adopted the MotorVehicle Title Loan Act, which changed some of the operational standards for some of these types oflenders. For example, the act changed the length of time for motor vehicle title loans to no less than 120days and no more than 12 months. This time frame falls outside the 31-day period that is provided for inthe current Zoning Ordinance definition (1-2-86.2), thereby making our ordinance out of date andunenforceable. This amendment aims to bring the Zoning Ordinance back into conformity with theoriginal desires of City Council. (Full staff report attached.)


OPTIONS:- Adopt the Zoning Ordinance Text Amendment- Decline to adopt the Zoning Ordinance Text Amendment

RECOMMENDATIONS:The Planning Commission recommended approved unanimously.

59

City Council Work SessionApril 22, 2014

TA-14-118 AN ORDINANCE TO AMEND AND REENACT ARTICLES 1, 6, 7, 8, 9, 10, 13, 15.1 OF THEWINCHESTER ZONING ORDINANCE PERTAINING TO DEFINITIONS, PERMITTED USES, AND USESREQUIRING A CONDITIONAL USE PERMIT FOR ALTERNATIVE FINANCIAL INSTITUTIONS

REQUEST DESCRIPTIONThis publicly sponsored text amendment was initiated by the Planning Commission at its March 18, 2014meeting. The proposed amendment involves establishing definitions regarding several types ofalternative financial institutions (AFI), modifying the existing provisions pertaining to short-term loanestablishments and permitting AFI’s with a conditional use permit in several districts provided theproposed use meets a separation requirement from similar uses and residential districts.

STAFF COMMENTSIn April 2010, City Council adopted a zoning text amendment that established provisions for Short-TermLoan Establishments within the Zoning Ordinance:

1-2-86.2 SHORT-TERM LOAN ESTABLISHMENT: a business engaged in providing short-term loansof money of an original term of less than 31 days, with or without security given by theborrower or with or without a co-maker, guarantor, endorser or surety, to members ofthe general public as an element of its operation and which is not a bank or a savingsand loan association. Short-term loan establishments shall include businesses offeringwhat is, or is marketed as, payday loans, signature loans, title (to vehicles, boats orother personal property, but not real estate> loans, cash advances, check-cashing loans,small loans and other similar loans; but, does not include pawnshops.

As a result of this text amendment, several commercial districts (B-2, B-i, and CM-i) permitted Short-Term Loan Establishments with a conditional use permit provided that no such use is located within 500-feet of a similar establishment or residentially-zoned property.

Not long after this amendment was adopted by Council, the General Assembly adopted the MotorVehicle Title Loan Act, which changed some of the operational standards for some of these types oflenders. For example, the act changed the length of time for motor vehicle title loans to no less than 120days and no more than 12 months, This time frame falls outside the 31-day period that is provided for inthe current Zoning Ordinance definition (1-2-86.2), thereby making our ordinance out of date andunenforceable.

The proposed text amendment will establish several definitions for Alternative Financial Institutions,Check Cashing Establishments, Incidental Check Cashing Establishments, Motor Vehicle Title Lender, andPayday Lender, along with eliminating the current definition of Short-Term Loon Establishment, Theterm Alternative Financial Institutions will encompass each of the various types of lendingestablishments listed above, with the exception of Incidental Check Cashing Establishments. Most ofthese definitions are set up to reflect the definitions established in the Code of Virginia, to enable ourlocal ordinance to be flexible and reflect any future changes to their definitions at the state level.

60

This text amendment will also modify the existing by-right and conditional use provisions that presentlyrefer to Short-term Loan Establishments and change the language to AFI’s.

At their April 15, 2014 meeting, the Planning Commission forwarded TA-14-118 identified as “Draft 2 —

4/15/14” with a favorable recommendation because the amendment aligns our local Ordinance withrevised language in the Code of Virginia.

61

ORDINANCE AMENDING AND REENACT ARTICLES 1, 6, 1, 8, 9, 10, 13, 15.1 OF THE WINCHESTERZONING ORDINANCE PERTAINING TO DEFINITIONS, PERMITTED USES, AND USES REQUIRING A

CONDITIONAL USE PERMIT FOR ALTERNATIVE FINANCIAL INSTITUTIONS

TA-14-118

WHEREAS, the City of Winchester is entrusted by the Commonwealth with protecting the publichealth, safety, and welfare within the community through the application of such tools as theZoning Ordinance; and,

WHEREAS, the Zoning Ordinance is further designated with the responsibility of promoting theobjectives of the Comprehensive Plan and overall sustainability of the community; and,

WHEREAS; Winchester Common Council previously identified an interest in establishing aconditional use requirement for uses that pertain to short-term loans and other high-ratelenders due to disproportionate negative impacts on low-income and elderly populations.

NOW, THEREFORE, BE IT RESOLVED that the Common Council of the City of Winchester herebyamends and re-adopts the following Zoning Ordinance provisions:

62

AN ORDINANCE TO AMEND AND REENACT ARTICLES 1, 6, 7, 8, 9, 10, 13, 15.1 OF THEWINCHESTER ZONING ORDINANCE PERTAINING TO DEFINITIONS, PERMITTED USES, AND USES

REQUIRING A CONDITIONAL USE PERMIT FOR ALTERNATIVE FINANCIAL INSTITUTIONS

TA-14-118Draft 2 — 4/15/14

Ed. Note: The following text represents excerpts of the Zoning Ordinance that ore subject tochange. Words with strikethrough are proposed for repeal. Words that are boldfaced andunderlined are proposed for enactment. Existing ordinance language that is not included here isnot implied to be repealed simply due to the fact that it is omitted from this excerpted text.

1-2-7.1 ALTERNATIVE FINANCIAL INSTITUTION: Any check cashing establishment,motor vehicle title lender, or payday lender, as defined in this Chapter.

1-2-18.1 CHECK CASHING ESTABLISHMENTS: Any person or establishment engaged inthe business of cashing checks, drafts or money orders for compensation, andregistered with the State Corporation Commission pursuant to Code ofVirginia, § 6.2-2100 et. seq. This shall not include Incidental Check CashingServices, as defined.

1-2-18.2 CHECK CASHING SERVICES, INCIDENTAL: Cashing of checks, drafts or moneyorders for compensation, other than “check cashing establishments.” This useshall be permitted by-right with a permitted use, provided that such use (I) issecondary and accessory to a permitted use, (ii) is located internal to theprimary structure occupied by the permitted use(s), and (iii) is operated by theprimary user.

1-2-67.1 MOTOR VEHICLE TITLE LENDER: Any establishment engaged in the business oflending money secured by a non-purchase interest in a motor vehicle, andregistered with the State Corporation Commission pursuant Code of Virginia §62-2200 et. seq.

1-2-6742 MUSEUM OR ART GALLERY: An organized and permanent nonprofit institution,open to the public, which is essentially educational or aesthetic in purpose, withprofessional staff, and which is devoted to the procurement, care, study, anddisplay of objects of lasting interest or value. (05/12/98, TA-98-01, Ord. No. 013-98)

1-2-73.2 PAYDAY LENDER: Any establishment, other than a bank, credit union, orsavings and loan, engaged in the business of making short-maturity loans onthe security of (I) a check, (ii) any form of assignment of an interest in theaccount of an individual at a depository institution, or (iii) any form ofassignment of income payable to an individual, other than loans based onincome tax refunds, and required to be registered with the State CorporationCommission pursuant to Code of Virginia § 6.2-1800 et seq.

63

1-2-73..3 PET DAYCARE CENTER: An establishment that provides daily care, supervision,and grooming of up to fifty (50) animals at any one time; and, which does notprovide for overnight accommodation of animals, as would otherwise beassociated with a kennel or animal shelter. (8/12/08, Case TA-08-04, Ord. No.2008-33)

SHORT TERM LOAN ESTABLISHMENT: a business engaged in providing shortterm loans of money of an original term of less than 31 days, with or withoutsecurity given by the borrower or with or without a co maker, guarantor,endorser or surety, to members of the general public as an element of itsoperation and which is not a bank or a savings and loan association. Short termloan establishments shall include businesses offering what is, or is marketed as,payday loans, signature loans, title (to vehicles, boats or other personalproperty, but not real estate) loans, cash advances, check cashing loans, smallloans and other similar loans; but, does not include pawnshops. (4/3,’lO, CaseTA 10 21. Ord. No. 2010 06

ARTICLE 6RESIDENTIAL OFFICE DISTRICT - RO-i

SECTION 6-2. USES PERMITTED WITH A CONDITIONAL USE PERMIT.6-2-3 Banks and financial institutions, not including alternative financial institutions

short term loan establishment, as defined in Article 1. (11/18/86, Ord. No. 018-86; 4/13/10, Case TA-10-21, Ord. No. 2010-06)

ARTICLE 7RESIDENTIAL BUSINESS DISTRICT - RB-i

SECTION 7-1. USE REGULATIONS.7-1-7 Branch Banks and financial institutions, not including alternative financial

institutions short term loan establishment, as defined in Article 1. (4/3/10, CaseTA-10-21, Ord. No. 2010-06)

ARTICLE 8HIGHWAY COMMERCIAL DISTRICT - 8-2

SECTION 8-1. USE REGULATIONS.8-1-9 Banks and financial institutions, not including alterntive financial institutions

short term loan establishment, as defined in Article 1. (4/3/10, Case TA-10-21,Ord. No. 2010-06)

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SECTION 8-2. USES REQUIRING A CONDITIONAL USE PERMIT

8-2-22 Alternative financial institutions Short term loan establishment, provided thatno such use is located within 500 feet of any other short term loane&tab144wnent alternative financial institution or residentially-zoned property.(4/3/10, Case TA-10-21, Ord. No. 2010-06)

ARTICLE 9CENTRAL BUSINESS DISTRICT - B-I.

SECTION 9-1. USE REGULATIONS.9-1-7 Banks and financial institutions, not including alternative financial institutions


9-2-21 Alternative financial Institutions Short term loan establishment, provided thatno such use is located within 500 feet of any other short term loane&4&h÷neit alternative financial institutions or residentially-zoned property.(4/3/10, Case TA-10-21, Ord. No. 2010-06)

ARTICLE 10COMMERCIAL INDUSTRIAL DISTRICT - CM-i

SECTION 10-i. USE REGULATIONS.10-1-3 Banks and financial institutions, not including alternative financial institutions


SECTION 10-2. USES REQUIRING A CONDITIONAL USE PERMIT.10-2-13 Alternative financial institutions Short term loan establishment, provided that

rio such use is located within 500 feet of any other short term loanei4wnen-t alternative financial institution or residentially-zoned property.(4/3/10, Case TA-10-21, Ord. No. 2010-06)

ARTICLE 13PLANNED DEVELOPMENT

SECTION 13-2. PLANNED COMMERCIAL DISTRICT — PC13-2-3.2 Banks and financial institutions, not including alternative financial institutions


65

ARTICLE 15.1MEDICAL CENTER DISTRICT — MC

SECTION 15.1-2. USES PERMITTED BY CONDITIONAL USE PERMIT.15.1-2-2 Personal service and retail establishments (including banks and branch banks;

but not including alternative financial institutions &hort term loanestablishments, as defined in Article 1) serving the District when located withinfreestanding structures not physically connected to the main hospital structure.(4/3/10, Case TA-10-21, Ord. No. 2010-06)

66

.


CITY COUNCIL MEETING OF: 4/22/14 (Work Session), CUT OFF DATE: 4/16/145/13/14 (First Reading) 6/10/l4jçcond Read jflg7fub1ic Hearing)

RESOLUTION - ORDINANCE X PUBLIC HEARING X

ITEM TITLE:TA-14-33 AN ORDINANCE TO AMEND ARTICLES 1 AND 13 OF THE WINCHESTER ZONINGORDINANCE PERTAINING TO THE DEFINITION OF MEDICAL CARE FACILITY AND PERMITTEDUSE IN TI IF PLANNED COMMERCIAL (PC) DISTRICT (Proposal establishes definition cend esicthlishesMedical Care Facilities as ci by—right use in the Planned Coinniercial district.)STAFF RECOMMENDATION:Approva I.

PUBLIC NOTICE AND HEARING:Public hearing required at second reading on 6/10/14.

ADVISORY BOARD RECOMMENDATION:Planning Commission unanimously recommended approval.FUNDING DATA: N/A

INSURANCE: N/A


iNITIALS FOR INITIALS FORDEPARTMENT APPROVAL DISAPPROVAL DATE

1. Planning I —-—__________ /4.

2. Commissioner of the Revenue.

_______________- __________

2. City Attorney

_______________________ _____

3. City Manager

____________

4. Clerk of Council

_________

Initiating I)cpartment Director’s Sigiiaturc:

______

-____(Zoning and Inspections)

Ree1ved

q:55 ;

67

[CITY COUNCIL ACTION MEMO ITo: Honorable Mayor and Members of City Council

From: Aaron Grisdale, Director of Zoning and Inspections


Re: Zoning Text Amendment (TA-14-120) — Medical Care Facility

THE ISSUE:The proposed Zoning Ordinance text amendment will modify the existing Zoning Ordinance languagepertaining to Medical Care Facilities by creating a use as well as allowing the use as a permitted by-rightuse in the Planned Commercial (PC) district.

RELATIONSHIP TO STRATEGIC PLAN:This text amendment correlates to the 2018 Goal #1 of Grow the Economy” as well as Goal #4 of“Create a More Livable City For All” by providing additional opportunities for medical based businesseswithin the City of Winchester.

BACKGROUND:This request is a privately sponsored text amendment pertaining to the definition and proposed use ofMedical Care Facility within Articles 1 and 13 of the Zoning Ordinance.

The current Zoning Ordinance provisions for the Planned Commercial (PC) district allow for ProfessionalOffices, which include doctor’s offices and related accessory and incidental uses. However, moderatelymore involved medical uses including outpatient surgical centers were determined to not be a permitteduse within the PC district. As a result the applicant desired to submit a privately sponsored zoning textamendment application to modify the Zoning Ordinance to define and allow for such uses within the PCdistrict. Presently, the only areas that are zoned Planned Commercial are properties in the 400 and 600blocks of Jubal Early Drive, west of Valley Avenue. (Full staff report attached).


OPTIONS:- Adopt the Zoning Ordinance Text Amendment- Decline to adopt the Zoning Ordinance Text Amendment

RECOMMENDATIONS:The Planning Commission recommended approved unanimously.

68

City Council Work SessionApril 22, 2014

TA-14-120 AN ORDINANCE TO AMEND ARTICLES 1 AND 13 OF THE WINCHESTER ZONING ORDINANCEPERTAINING TO THE DEFINITION OF MEDICAL CARE FACILITY AND PERMITTED USE IN THE PLANNEDCOMMERCIAL (PC) DISTRICT

REQUEST DESCRIPTIONThis request is a privately sponsored text amendment pertaining to the definition and proposed use ofMedical Care Facility within Articles 1 and 13 of the Zoning Ordinance.

STAFF COMMENTSThe current Zoning Ordinance provisions for the Planned Commercial (PC) district allow for ProfessionalOffices, which include doctor’s offices and related accessory and incidental uses. However, moderatelymore involved medical uses including outpatient surgical centers were determined to not be apermitted use within the PC district. As a result the applicant desired to submit a privately sponsoredzoning text amendment application to modify the Zoning Ordinance to define and allow for such useswithin the PC district. Presently, the only areas that are zoned Planned Commercial are properties in the400 and 600 blocks of Jubal Early Drive, west of Valley Avenue.

The applicant submitted a matrix detailing how several other localities in Virginia define and treatcomparable medical care uses. Many other jurisdictions have an intermediate definition that fallsbetween professional offices/medical offices and hospital uses, which staff believes is the general areathat the applicant is proposing to define and allow for use in the instant case. Presently, outpatientsurgical uses are permitted by-right within the Health Services (HS) and Medical Center (MC) districts,but are not permitted in other commercial districts where Professional Offices are permitted (such asPC, B-2, B-i, and CM-i districts). The proposed definition of Medical Care Facility provided by theapplicant, closely mirrors similar definitions for Loudoun County, Fairfax County, and the City ofAlexandria.

This type of medical care use is not intended to be utilized for emergency care, but rather for scheduledoutpatient procedures. Ambulances would not be regularly visiting the facility, but only on an as neededbasis if there is an emergency during one of the procedures.

The Director of Zoning and Inspections and the Planning Director have reviewed the application andbelieve that the proposal presents good planning practice and could be considered a potential by-rightuse within the PC district. The Zoning Ordinance would be positively served by adding the proposeddefinition and use provisions by providing for clearer definitions pertaining to medical uses.

RECOMMENDATIONAt their April 15, 2014 meeting, the Planning Commission unanimously forwarded TA-14-120 with afavorable recommendation because the amendment, as proposed, presents good planning practice byproviding for clearer standards for potential medical uses, as well as providing for expandedopportunities for medical services within the City.

69

LITTLEjOHN ENGINEERING ASSOCiATESFebruary 28, 2014

Mr. Aaron Grisdale, Director of Zoning & InspectionsCity of Winchester, Planning & Zoning DepartmentRouss City Hall15 North Cameron Street, Suite 3 18Winchester, VA 22601

RE: Text Amendment Request

Dear Mr. Grisdale,

PIese consider the attached package as a formal submittal for a Zoning Ordnance Text Amendment. From arecent zoning determination request, it is our understanding that the current zoning ordinance does not allow foroutpatient surgical hospitals or ambulatory surery ci.ntrs within the Planned Commercal (PC) District.

Winchester and the immediate surrounding community havi long been served by V.illuy Health (VH), and morespecifically Winchester Medic.tl Center (WMC). The overwhelming i.sui th;it has Impacted phyricians and patantalike is that the community has no ,itern.itive for med c.l c,tre. Like any other businiss or industry, choice toconsumers (or patients and physicians), or competiton can and should di vu a market to offer the highest qualityproduct or service. at the lowest possibh cost.

Previously, VH and WMC opt rand an ambulatory surgery center (WASC). which physicians iit.lizcicl forappropriate outpatient surgical procedures. Even though WASC was still owns 4 and run by VH, by running as anASC, it offered lower cost to its patients. Furthermore, ASC’s genendly run more i-fliciently than hospitals byspecializing is these c ret is procedures; all while still offering th s.imi h i h quill ty outcomi . In 20 3, VH andWMC elected to convert WASC to .t departmint of the hospital, elhictivily wpin:; out choice to pal!ents andphys:cians, md raising costs and inefficiencies to il thosi concerned.

Thu proposed Winchisti r Surger-y CL ntti— .iddres;;v, the net dt. of thi conitisurtity wi iii a hti;lily flick nt, lower—cost alternative chat will serve both pat em. and the rnedc,d community

Fhese market condtione. ted ocher dat,t ndic;ite there isa need for outp.cienc surgical hospitals or ambulatorysurgery centers in WlncliLsti;r, VA. Howi vet is previously stated, under the current zoning ord niece, in a PCzone, the use of properly for outpatient surgicil hopitils or ambulatory surgery centers is not :tddi es,id. Tliiamendnsent will allow the operation of such busiiiiSsLS it the City of Winchester

Please review and lit me know if you need any additional nlorm,inion

Sincurely,

LITTLEJOHN ENGINEERING ASSOCIATES

PI C21

jack Rrker, PE

935 21$ I MI NUt sOUTH. NASHVILLE, rINNESsEL 2/2i2 I n air ri,T 6I$311S,4141 F 615 185 4020 PlinlIrri,

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70

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71

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canoven County

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72

AN ORDINANCE TO AMEND ARTICLES 1 AND 13 OF THE WINCHESTER ZONING ORDINANCEPERTAINING TO THE DEFINITION OF MEDICAL CARE FACILITY AND PERMITTED USE IN THE

PLANNED COMMERCIAL (PC) DISTRICT

TA- 14-120

Draft 2 — 3/28/14

Ed. Note: The following text represents excerpts of the Zoning Ordinance that are Subject tochange. Words with strikethrough are proposed for repeal. Words that are boldfaced andunderlined are proposed for enactment. Existing ordinance language that is not included here isnot implied to be repealed simply due to the fact that it is omittedfrom this excerpted text.

ARTICLE 1

DEFINITIONS

SECTION 1-2 DEFINITIONS

1-2-7.2 Medical Care Facility: A structure or building or portion thereof used toprovide facilities and services, on an outpatient basis (fewer than 24 hours),for the treatment, prevention and diagnosis of human disease, pain, injury,deformity or physical condition, whether medical or surgical, including but notlimited to outpatient surgery centers, chiropractic, birthing, diagnosticimaging, radiation therapy, dialysis, medical/physical rehabilitation andtrauma units, and other related institutions and facilities.

ARTICLE 13

PLANNED DEVELOPMENT

SECTION 13-2. PLANNED COMMERCIAL DISTRICT — PC

13-2-3.17 Medical Care Facility

73

_______

201h//1U

___ ___




ITEM TITLE: Approval of Annual Action Plan for use of CDBG and HOME Allocation for FY15

STAFF RECOMMENDATION: Provisional Approval Pending Future Public Comment

PUBLIC NOTICE AND HEARING: Authorize advertisement of proposed use of CDBG and HOMEfunds for Annual Action Plan for purposes of receiving public comment and hold public hearing May13th, 2014.

ADVISORY BOARD RECOMMENDATION: The City’s Community DevelopmentCommittee and Northern Shenandoah Valley Regional Commission’s 1-lousing & CommunityServices Policy Board have discussed and recommend the attached Annual Action Plan

FUNDING DATA: Provides Prioritization in the Delegation of CDBG and HOME Allocations

INSURANCE: N/A


1. Finance

2.



4.

5. City Attorney

6. City Manager

7. Clerk of Council

Initiating partmLnt Dii Lctor’ s

‘ Received ‘‘

C4 l4

Revised: September 28, 2009

c /-

Date

74



From: Tyler Schenck, Grants Coordinator and Project Specialist


Re: The City of Winchester’s Adoption of the Annual Action Plan

THE ISSUE: Recipient jurisdictions of Community Development Block Grant, HOME InvestmentPartnership, Emergency Shelter or Housing for Persons with AIDS/H IV program funding mustsubmit to the US Department of Housing and Urban Development (HUD) an Annual Action Planfor use of CDBG and HOME allocations in a given fiscal year.

RELATIONSHIP TO STRATEGIC PLAN: Goal 2: Create a More Livable City for All

BACKGROUND: FY15 allocations from HUD have not been announced at this time, and theCDBG and HOME proposed activities are subject to the availability of funding and subject torevisions. The Annual Action Plan is awaiting provisional Council approval and will be final uponthe conclusion of the public comment period. The Plan is subject to final revisions by staff andpublic comment after Council approval until the conclusion of the public comment period at11:59PM on April 23rd, 2014. The proposed breakdown of this year’sAnnual Action Plan for CDBG and HOME funding is displayed below:

• 90% to repayment of Section 108 Loan for the Taylor Hotel Rehabilitation Project• 10% to program administration

• In the Northern Shenandoah Valley Region the Policy Board recommended the followingallocation of HOME funds for FY15:o Up to 55% to Homeownership Activitieso Up to 20% to Tenant Based Rental Assistanceo Minimum of 15% to local CHDO’s as the eligible set-asideo Maximum of 10% to Administrative Activities

BUDGET IMPACT: The adoption of the Annual Action Plan dictates how CDBG and HOMEfunds will be allocated for FY15.

OPTIONS: Council may approve or disapprove the Annual Action Plan

75

RESOLUTION

WHEREAS, agencies that receive U.S. Department of Housing and Urban Development (HUD)funds must prepare and submit an annual Action Plan; and

WHEREAS, the City of Winchester desires to receive HUD funds to develop a viable urbancommunity and to expand economic opportunities; and

WHEREAS, the City of Winchester has developed an Action Plan and has satisfactorily followedHUD requirements for the creation of each.

THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WINCHESTER, AS FOLLOWS:

SECTION 1. The adoption of this Resolution shall serve as provisional approval of the AnnualAction Plan pending final public comment.

SECTION 2. The Mayor, or presiding officer, is hereby authorized to affix his or her signatureto this Resolution signifying its adoption by the City Council of the City of Winchester, and the City Clerk,or his or her duly appointed deputy, is directed to attest thereto.

SECTION 3. The City Manager, or his designee, is directed to submit the Annual Action Planto the U.S. Department of Housing and Urban Development.

76

Executive Summary

AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction

The purpose of the 2014 Annual Action Plan is to continue to develop specific objectives and projects tomeet goals identified in the 2013-2017 Consolidated Plan. CDBG priorities were identified by theWinchester Community Development Committee. 2014 HOME funding priorities were identified by theHousing & Community Services Policy Board to address: HOME program administration, CHDO eligibleactivities, homeownership development, and tenant based rental assistance.

2. Summarize the objectives and outcomes identified in the Plan

This could be a restatement of items or a table listed elsewhere in the plan or a reference toanother location. It may also contain any essential items from the housing and homeless needsassessment, the housing market analysis or the strategic plan.

CDBG priorities were identified by the Winchester Community Development Committee. For 2014 thisincludes the 90% use of funds for the repayment of the Section 108 Loan Repayment and 10% for CDBGprogram administration. 2014 HOME funding priorities were identified by the Housing & CommunityServices Policy Board to address: HOME program administration, CHDO eligible activities,homeownership development, and tenant based rental assistance. Specifically, the following objectivesand outcomes were prioritized for the 2014 Annual Action Plan:

CDBG PROGRAM

90% to repayment of Section 108 Loan for the Taylor Hotel Rehabilitation Project

10% to Administrative Activities

HOME PROGRAM

Up to 65% to Homeownership Activities

Up to 20% Tenant Based Rental Assistance

Minimum of 15% to local CHDO’s as the eligible set-aside

Maximum of 10% to Administrative Activities

Annual Action Plan2014

0M13 Control No: 2506-0117 (exp. 07/31/2015)77

3. Evaluation of past performance

This is an evaluation of past performance that helped lead the grantee to choose its goals orprojects.

The 2013-2017 Consoldiated Plan proposes the following objectives & outcomes; which in turn drivesthe development of the Annual Action Plan goals identified in the preceeding response.

• Increasing availability of safe, decent, affordable housing.• Providing variety of housing choices throughout the region.• Addressing special needs populations (homeless, elderly, disabled, veterans, HIV/Aids).• Providing supportive services in housing options.• Planning for community infrastructure

Below is a summary of funded expended to date meeting the 2013-2017 Consolidated Plan Goals for theHOME program:

• Homebuyer 20%

• 0.0. Rehab 35%

• TBRA/ Rental 25%

• CHDO 10%

• Administration 10%

Special considerations given to past performance objectives include: filling vacant units, expandingrental and homebuyer assistance; conscientious funding for rental development (market conditions).

4. Summary of Citizen Participation Process and consultation process

Summary from citizen participation section of plan.

Citizen Participation is a vital part of the Annual Action Planning Process. Citizen Participation wassolicited and welcomed through a number of avenues throughout the Consolidated Planning process. Anadvertisement for public comment was solicited through two (2) locally circulated newspapers(Winchester Star & Northern VA Daily) from March 24 to April23, 2014.The Winchester CommunityDevelopment Committee and regional Housing and Community Service Policy Board meetings are opento the public and advertised with local media outlets. In addition, anyone may request to be added tothe distribution list for meeting notices, discussion topics and program updates.

The Northern Shenandoah Valley Regional Commission (NSVRC) in its role as a local body for regionalcollaboration has actively solicited input from public and private entities to enhance its consolidated

Annual Action Plan 22014

0MB control No: 2506-0117 (exp. 07/31/2015)78

planning activates. The NSVRC has a regional Housing & Community Services Policy Board (HCSPB) thatmeet’s bi-monthly and is composed of local leaders representing the health care, education, socialservices, real estate, workforce investment, economic development, special interest, government andplanning sectors. This body serves as the principle group for the evaluation for the consortiums effort toundertake housing and development activities with federal funds (primarily HOME). Advising theprocess is a stakeholder Technical Advisory Network (TAN) comprise of regional housing, homelessnessand other service providers. This regional forum meets bi-monthly and advises the HCSPB on housingand community development activities. This coordination creates a comprehensive network of localexperts providing input, outreach and feedback on HOME funded activities to meet the local marketconditions.

The City of Winchester utilizes a Community Development Committee (CDC) comprised of City electedofficials, key staff, non-profits, and other local stakeholders to inform community developmentactivities, primarily those related to public infrastructure, within the City of Winchester.

Public Comment period ended with a public hearing at the regular City Council meeting in May 2014.Public comment is summarized below.

Finally, the Citizen Participation Plan calls for specific meetings where public input may be heard byelected officials. To date, the City Council had a 30 day public comment period as well as public hearingsregarding the Plan at their regular meetings.

A draft summary of the proposed 2014 Annual Action Plan was published on March 24, 2014 in thearea’s local newspapers. Copies of the proposed plan were also made available at government offices aswell as on the City of Winchester and NSVRC Community websites. Public

Comment is received year-round, but was particularly solicited during the 30 day public comment periodfrom March 24 to April 23, 2014. The

Public Comment period ended with a public hearing at the regular City Council meeting in May 2014.Public comment is summarized below.

5. Summary of public comments

This could be a brief narrative summary or reference an attached document from the CitizenParticipation section of the Con Plan.

There were no comments recieved on the 2014 Annual Action Plan.

6. Summary of comments or views not accepted and the reasons for not accepting them


0MB control No: 2506-0117 (exp. 07/31/2015)79

There were no comments recieved on the 2014 Annual Action Plan.

7. Summary

N/A


0MB Control No: 2506-0117 (exp. 07/31/2015)80

PR-05 Lead & Responsible Agencies — 9 1.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan

Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grantprogram and funding source.

Agency Role Name Department/AgencyLead Agency WINCHESTER

CDBG Administrator WINCHESTER Department of FinanceHOPWA Administrator

HOME Administrator Community DevelopmentHOPWA-C Administrator

Narrative (optional)

Consolidated Plan Public Contact Information

CDBG Program:Tyler Schenck ([email protected])

HOME Program: M. Tyler Klein, AICP ([email protected])


5

Table 1 — Responsible Agencies

0MB Contro’ No: 2506-0117 (exp. 07/31/2015)

81

AP-lO Consultation — 91.100, 91.200(b), 91.215(l)

1. Introduction

Consultation with a variety of stakeholder groups is vital to the successful development andimplementation of a Annual Action Plan. The Northern Shenandoah Valley Regional Commission(NSVRC) in its role as the lead for the Consolidated Plan utilized consultation from federal, state andlocal governments, local planners, housing providers, service providers, human health providers andhomeless service providers in the development of the Plan.

Provide a concise summary of the jurisdiction’s activities to enhance coordination betweenpublic and assisted housing providers and private and governmental health, mental healthand service agencies (91.215(l))

The Northern Shenandoah Valley Regional Commission (NSVRC) in its role as a local body for regionalcollaboration has actively solicited input from public and private entities to enhance its consolidatedplanning activates. The NSVRC has a regional Housing & Community Services Policy Board (HCSPB) thatmeets bi-monthly and is composed of local leaders representing the health care, education, socialservices, real estate, workforce investment, economic development, special interest, government andplanning sectors. This body serves as the principle group for the evaluation for the consortiums effort toundertake housing and development activities with federal funds (primarily HOME). Advising theprocess is a stakeholder Technical Advisory Network (TAN) comprise of regional housing, homelessnessand other service providers. This regional forum meets bi-monthly and advises the HCSPB on housingand community development activities. This coordination creates a comprehensive network of localexperts providing input, outreach and feedback on HOME funded activities to meet the local marketconditions.

The City of Winchester utilizes a Community Development Committee (CDC) comprised of City electedofficials, key staff, non-profits, and other local stakeholders to inform community developmentactivities, primarily those related to public infrastructure, within the City of Winchester.

Describe coordination with the Continuum of Care and efforts to address the needs ofhomeless persons (particularly chronically homeless individuals and families, families withchildren, veterans, and unaccompanied youth) and persons at risk of homelessness.

To better inform the process, the HCSPB (described above) utilizes the Northern Shenandoah ValleyHomeless Coalition which also serves a dual role as the region’s Continuum of Care (C0C) to address theneeds of homeless persons and persons at risk of homelessness. The C0C in 2012 merged with theRockingham/Harrisonburg CoC to form the Northern Shenandoah Valley CoC (VA-513) and partneredwith the Virginia Coalition to End Homelessness (VCEH) to serve as the staff to the C0C. The Northern


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Shenandoah Valley Regional Commission continues to serve as the lead agency for the C0C, providingstaff and financial support.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area indetermining how to allocate ESG funds, develop performance standards for and evaluateoutcomes of projects and activities assisted by ESG funds, and develop funding, policies andprocedures for the operation and administration of HMIS

Currently, the Northern Shenandoah Valley CoC does not utilize Emergency Shelter Grant (ESG) funds. Inthe past ESG funds were pursued by individual organizations through the TAN/C0C arid the RegionalCommission through the City of Winchester certified that the applications for funding were consistentwith the 2008-2012 Consolidated Plan. The C0C is the primary body responsible for developing,maintaining and reporting data through the Homeless Management Information Systems (HMIS). Tobetter utilize existing data, the C0C through the lead agency (NSVRC) contracted in 2011 withHomeward, VA (and Service Point) for HMIS services, training and database management. Performancestandards were developed by Homeward to meet US Department of Housing and Urban Development(HUD) requiremenets. As part of the Ten (10) Year Plan to End Homelessness the C0C plans to developand adopt performance standards to evaluate outcomes of the Region’s Ten Year Plan.

2. Describe Agencies, groups, organizations and others who participated in the processand describe the jurisdiction’s consultations with housing, social service agencies and otherentities


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1 Agency/Group/Organization Northern Shenandoah Valley Continuum of Care (C0C) VA-513

Briefly describe how the Agency/Group/Organization was consulted.What are the anticipated outcomes of the consultation or areas forimproved coordination?

Continuum of Care provided input specifically regarding

homelessness, homeless facilities and services. CoC alsoconfirmed housing needs assessment information.


8

Agency/Group/Organization Type Regional organizationWhat section of the Plan was addressed by Consultation? Housing Need Assessment

Homeless Needs - Chronically homelessHomeless Needs - Families with children

Homelessness Needs - Veterans

Homelessness Needs - Unaccompanied youthHomelessness Strategy

Non-Homeless Special Needs

Market Analysis

Anti-poverty Strategy

2 Agency/Group/Organization City of WinchesterAgency/Group/Organization Type Other government - LocalWhat section of the Plan was addressed by Consultation? Economic DevelopmentBriefly describe how the Agency/Group/Organization was consulted. Grantee for both CDBG & HOME Program; set CDBG prioritiesWhat are the anticipated outcomes of the consultation or areas for for Annual Action Plan.improved coordination?

3 Agency/Group/Organization NORTHERN SHENANDOAH VALLEY REGIONAL COMMISSIONAgency/Group/Organization Type Regional organization

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What section of the Plan was addressed by Consultation? Housing Need Assessment

Public Housing Needs

Homeless Needs - Chronically homeless

Homeless Needs - Families with children

Homelessness Needs - Veterans

Homelessness Needs - Unaccompanied youth

Homelessness Strategy

Non-Homeless Special Needs

Market Analysis

Economic Development

Anti-poverty Strategy

Lead-based Paint StrategyBriefly describe how the Agency/Group/Organization was consulted. Lead entity for HOME program; set priorities for HOME program.What are the anticipated outcomes of the consultation or areas forimproved coordination?

Taole 2—Agencies, groups, organizations who participated

Identify any Agency Types not consulted and provide rationale for not consulting

Consultation with a variety of stakeholder groups is vital to the successful development and implementation of a Consolidated Plan. TheNorthern Shenandoah Valley Regional Commission (NSVRC) in its role as the lead for the Consolidated Plan utilized consultation from federal,state and local governments, local planners, housing providers, service providers, human health providers and homeless service providers in thedevelopment of the Plan. NSRC used a variety of outreach and marketing types to ensure comprehensive coverage for consultation. No agencytypes were directly omitted from the consultation process.


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Other local/regional/state/federal planning efforts considered when preparing the Plan

Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?• Northern Shenandoah Valley 10 Year Plan to End Homelessness data was utilized for Homeless NeedsContinuum of Care

Regional Commission Assessment section of the Consolidated Plan.Table 3 — Other local / regional I federal planning efforts

Narrative (optional)

N/A


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AP-12 Participation — 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participationSummarize citizen participation process and how it impacted goal-setting

Citizen Participation is a vital part of the Annual Action Planning Process. Citizen Participation was solicited and welcomed through a number ofavenues throughout the Consolidated Planning process. An advertisement for public comment was solicited through two (2) locally circulatednewspapers (Winchester Star & Northern VA Daily) from March 24 to April 23, 2014.The Winchester Community Development Committee andregional Housing and Community Service Policy Board meetings are open to the public and advertised with local media outlets. In addition,anyone may request to be added to the distribution list for meeting notices, discussion topics and program updates.

Finally, the Citizen Participation Plan calls for specific meetings where public input may be heard by elected officials. To date, the City Councilhad a 30 day public comment period as well as public hearings regarding the Plan at their regular meetings.

A draft summary of the proposed 2014 Annual Action Plan was published on March 24, 2014 in the area’s local newspapers. Copies of theproposed plan were also made available at government offices as well as on the City of Winchester and NSVRC Community websites. Public

Comment is received year-round, but was particularly solicited during the 30 day public comment period from March 24 to April 23, 2014. The

Public Comment period ended with a public hearing at the regular City Council meeting in May 2014. Public comment is summarized below.


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Citizen Participation Outreach

Sort Orde Mode of Outrea Target of Outrea Summary of Summary of Summary of commen URL (If applicable)r ch ch response/attendan comments receiv ts not accepted

ce ed and reasonsMinorities

Persons with

No

public www.NSVcommunity.odisabilities See attachedPublic Hearing comments were N/A rg &advertisement.

received. www.winchesterva.govNon

targeted/broad

community

Table 4— Citizen Participation Outreach


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Expected Resources

AP-15 Expected Resources — 91.220(c) (1, 2)

Introduction

Anticipated resources identified below were prorated based on 2013 CDBG and HOME entitlement allocations. All anticipated resources are

estimates; leveraged funds will also be necessary to ensure project implementation and meeting Consolidated Plan goals.

Priority Table

Program 1 Source Uses of Funds [ Expected Amount Available Year 1 Expected Narrative Descriptionof Funds Annual Program Prior Year Total: Amount

Allocation: Income: Resources: $ Available

$ $ $ Reminder

of

ConPian

$CDBG public - Acquisition Anticipated resources for CDBG funds

federal Admin and will be utilized over the next five (5)Planning years for the re-payment of the Section

Economic 108 Loan awarded to the City of

Development Winchester in 2012.

Housing

Public

Improvements

Public Services 237,014 0 0 237,014 0

Annual Action Plan

201413

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Program Source Uses of Funds Expected_Amount Available Year 1 Expected Narrative Descriptionof Funds Annual Program Prior Year Total: Amount

Allocation: Income: Resources: $ Available$ $ $ Reminder

ofConPian

$HOME public - Acquisition Anticipated resources for HOME funds

federal Homebuyer estimated using 2013 allocation proratedassistance at a equal amount of the five (5) yearHomeowner period of the Consolidated Plan.rehab

Multifamily rental

new construction

Multifamily rental

rehab

New construction

for ownership

TBRA 459,682 0 0 459,682 0TableS-Expected Resources—Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of howmatching requirements will be satisfied

Federal funds will be leverage to supplement resources to achieve goals outlined in the Consolidated Plan. Additional resources (private, stateand local funds) will be necessary to implement projects and programs on a annual basis. Subsidy layer analysis will be conducted for all fundedprojects to ensure that federal funds represent a small percentage of all project funding.


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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needsidentified in the plan

There is no public owned lane or property located within the appropriate jurisdictions that will be used to address the needs identified in theplan.

Discussion

N/A


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Annual Goals and Objectives

AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e)

Goals Summary Information

No Goals Found

Table 6 — Goals Summary<TYPE=[textj REPORT_GUID=[9B4786E64DDAC839A8E119B13CB7DB46j>

Goal Descriptions

Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provideaffordable housing as defined by HOME 91.215(b):

Extremely Low-lncome:36 persons

Low-lncome:5 persons

Moderate-lncome:5 persons


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AP-35 Projects — 91.220(d)

Introduction

2014 Annual Action Plan priorities are as follows:

CDBG PROGRAM



HOME PROGRAM





TENANT BASED RENTAL ASSISTANCE

DOWN-PAYMENT ASSISTANCE

CHDO

SECTION 108 LOAN RE-PAYMENTTable 7 — Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underservedneeds

CDBG priorities were identified by the Winchester Community Development Committee. For 2014 thisincludes the 90% use of funds for the repayment of the Section 108 Loan Repayment and 10% for CDBGprogram administration. 2014 HOME funding priorities were identified by the Housing & CommunityServices Policy Board to address: HOME program administration, CHDO eligible activities,homeownership development, and tenant based rental assistance.


17

1

# Project Name

2

3

5

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Projects

AP-38 Projects Summary

Project Summary Information

Project Name TENANT BASED RENTAL ASSISTANCE

Planned Activities Program also will provide security deposits for utilities and first-months payments.


1

Target Area HOME TARGET AREA

Goals Supported

Needs Addressed

Funding

Description Tenant Based Rental Assistance program serving: City of Winchester, Clarke, Frederick, Warren,Shenandoah & Page Counties. Program provides short-term rental assistance in the form of securitydeposits and first-months rent to qualified low-income persons (including homeless and nearly homelesspersons). Program also will provide security deposits for utilities and first-months payments.

Target Date

Estimate the number and type 36 extremely-low and low-income persons (and families)of families that will benefit

from the proposed activities

Location Description TBRA will serve: City of Winchester, Clarke, Frederick, Warren, Shenandoah & Page Counties.

2 Project Name DOWN-PAYMENT ASSISTANCETarget Area

Goals Supported

Needs Addressed

Funding

Description Program to cover City of Winchester, Clarke, Frederick, Page, Shenandoah & Warren Counties. Programprovides down-payment and closing cost assistance to first-time low-income home buyers.

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Target Date

Estimate the number and type Up to 5 households will recieved down-payment & closing-cost assistance.of families that will benefit

from the proposed activities

Location Description Program to cover City of Winchester, Clarke, Frederick, Page, Shenandoah & Warren Counties.Planned Activities Program provides down-payment and closing cost assistance to first-time low-income home buyers.

3 Project Name CHDO

Target Area

Goals Supported

Needs Addressed Addressing Substandard HousingFunding

Description Homeownership development funding and pre-development loan to qualified CHDO organization.Target Date

Estimate the number and type Up to 15 properties will be acquired, rehabbed and sold to qualified first-time homebuyersof families that will benefitfrom the proposed activities

Location Description Frederick, Shenandoah & Warren CountiesPlanned Activities Acquistion, rehabilitation and down-payment & closing cost assistance.

4 Project Name SECTION 108 LOAN RE-PAYMENTTarget Area CDBG TARGET AREAGoals Supported

Needs Addressed Create Economic Development OpportunitiesFunding

Description Re-payment of Section 108 Loan for rehabilitation of the Taylor Hotel property in Downtown Winchester,VA.

Target Date 7/2/2018Estimate the number and typeof families that will benefitfrom the proposed activities


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Location Description 119-129 N. Loudoun StreetPlanned Activities Re-payment of Section 108 Loan for rehabilitation of the Taylor Hotel property in Downtown Winchester,

I VA.


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AP-50 Geographic Distribution — 91.220(f)

Description of the geographic areas of the entitlement (including areas of low-income andminority concentration) where assistance will be directed

The Taylor Hotel is located in the City’s pedestrian mall which is in the historic downtown district. TheTaylor Hotel was finished in 1848 and has served as a hotel, Civil War headquarters and hospital,theater, department store and telecom center. The building has been vacant since 2004, and itscondition has rapidly deteriorated since then, especially after a partial roof collapse in 2007. Theproperty was condemned by the City in 2010, but a substantial investment has been made in theproperty by the City and redevelopment efforts began in late 2012.

Geographic Distribution

Target Area Percentage of Funds

Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically

The Old Town Development Board, Community Development Committee, and Economic DevelopmentAuthority identified the Taylor Hotel located in the historical district as a prime location forredevelopment. The 19th century property had fallen into severe disarray after sitting vacant since2007. The combined efforts of these public entities helped identify the Taylor Hotel as a target area andinitiate its redevelopment.

Discussion

N/A


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Affordab’e Housing

AP-55 Affordable Housing — 91.220(g)

Introduction

2014 Annual Action Plan priorities are as follows:

CDBG PROGRAM



HOME PROGRAM





One Year Goals for the Number of Households to be SupportedHomeless 36Non-Homeless 10Special-Needs 0Total 46

Table 9 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported ThroughRental Assistance 36The Production of New Units 5Rehab of Existing Units 5Acquisition of Existing Units 5

Total 51Table 10 - One Year Goals for Affordable Housing by Support Type


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Discussion

N/A


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AP-60 Public Housing — 91.220(h)

Introduction

There is no public housing in the Northern Shenandoah Valley.

Actions planned during the next year to address the needs to public housing


Actions to encourage public housing residents to become more involved in management and

participate in homeownership


If the PHA is designated as troubled, describe the manner in which financial assistance will beprovided or other assistance


Discussion

N/A


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AP-65 Homeless and Other Special Needs Activities — 91.220(i)

Introduction

Outlined below are the one-year goals and the specific actions steps the Northern Shenandoah Valleyregion will undertake in the program year to carry out the homeless and other special needs strategyoutlined in the Consolidated Plan. Specific goals for the program year include: homeless prevention andrapid-rehousing, expansion of outreach and services to special needs populations and strengtheningstrategic and organization capacity of the Continuum of Care (C0C) and partner organizations.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessnessincluding

Reaching out to homeless persons (especially unsheltered persons) and assessing theirindividual needs

As outlined in the region’s Ten (10) Year Plan to End Homelessness, the Continuum of Care (CCC) iscommitted to forming a broad-based advisory committee comprised of members throughout thecommunity, including elected officials, representatives of local government, the United Way, communityand health foundations, and other influential community leaders who are dedicated to endinghomelessness. The advisory committee will assist the COC to raise awareness of the problem of andsolutions to homelessness in the community as well as to increase and leverage resources to achieve thegoals of the ten year plan. The CCC will seek out a prominent

Addressing the emergency shelter and transitional housing needs of homeless persons

The COC is working towards strengthening capacity of existing emergency shelter and transitionalhousing providers in the region. Recent changes in the US Department of Housing & UrbanDevelopment’s (HUD) programming for homelessness has lead the CCC, through the 10-Year Plan to EndHomelessness, to begin actively transitioning shelter and service providers from emergency shelters andtransitional housing operations towards permanent supportive housing. Over the next ten (10) years theCCC looks to successfully transition existing providers to permanent supportive housing and create newpermanent supportive housing facilities throughout the region.

Helping homeless persons (especially chronically homeless individuals and families, familieswith children, veterans and their families, and unaccompanied youth) make the transition topermanent housing and independent living, including shortening the period of time thatindividuals and families experience homelessness, facilitating access for homeless individualsand families to affordable housing units, and preventing individuals and families who wererecently homeless from becoming homeless again

The region’s Ten (10) Year Plan to End Homelessness proposes the following goals to address helping


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homeless persons and families access affordable housing options:

Permanent Supportive Housing — Permanent supportive housing has been identified as a solution tohomelessness for a sub-set of the population — those who experience homelessness for long periods oftime (chronic homelessness) with multiple barriers to housing stability, including mental disabilities,chemical dependence, and other chronic health conditions. Permanent supportive housing providesfirst a home and then continuing supportive services to help individuals maintain a home. These

support services either directly provide or connect individuals to services in the community. Support

services include direct or coordinated care in the areas of mental health, substance abuse, health care,dental care, education, employment, and access to benefits.

Rapid Re-Housing — Rapid re-housing is a strategy to assist families and individuals experiencing

homelessness to access housing as quickly as possible and then deliver uniquely tailored services to helpthem maintain stable housing. If follows a “housing first” philosophy which says that individuals andfamilies experiencing homelessness need housing first, and then they need services.

Rapid re-housing differs from traditional homeless assistance in that it does not require a family or

individual to live in emergency shelter or transitional housing for a certain length of time prior toreturning to permanent housing. It can, however, be delivered in an emergency shelter or transitional

housing setting and is not mutually exclusive from emergency shelter and transitional housing settings.

Services are consumer-driven in that the person, with the help of a case manager, determines theservices that she or he needs to maintain their housing. Services are critical to help a family maintaintheir housing, access and maintain employment, and increase their self-sufficiency and well-being. It isthe housing and services that make rapid re-housing an effective permanent solution to homelessness.

Partnering with Landlords — Many agencies and community organizations have developed partnerships

with landlords, and these partnerships have resulted in access to affordable housing options for thoseexperiencing and at risk of homelessness. The partnership is an agreement that the landlord will rent to

this population and, in some cases, the service agency agrees to maintain contact and provide services

to help the household remain stably housed. It is a win-win situation for all parties in that the person

accesses affordable housing, the service agency helps to house their clients, and the landlord has a

source of support if any problems with the tenant arise.

Partnering with Affordable Housing Developers — Non-profit and for-profit affordable housing

developers can be important partners in the financing and development of affordable, subsidized, and

permanent supportive housing that can serve as a resource to homeless assistance agencies who wish to

increase housing available to people experiencing homelessness.

Partnering with Veterans Administration Medical Centers to access HUD VASH vouchers — Case

managers at Veterans Administration (VA) Medical Centers may refer eligible veterans experiencing

homelessness to receive vouchers for supportive housing. To end veteran homelessness it is therefore


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imperative to partner with case management staff at the Martinsburg VA Medical Center to assureveterans experiencing homelessness in Northern Shenandoah Valley receive HUD VASH vouchers towhich they are eligible.

Helping low-income individuals and families avoid becoming homeless, especially extremelylow-income individuals and families and those who are: being discharged from publiclyfunded institutions and systems of care (such as health care facilities, mental health facilities,foster care and other youth facilities, and corrections programs and institutions); or, receivingassistance from public or private agencies that address housing, health, social services,employment, education, or youth needs.

The COC, in meeting the goals and strategies outline in the Ten (10) Year Plan to End Homelessness,proposes creating a “Supportive Services” and “Prevention” committee’s, which will be tasked withmeeting their respective goals. The Supportive Services committee will be responsible for:

• Overseeing the implementation of strategies that increase income through employment;

• Overseeing the creation of a system of centralized intake and assessment;

• Overseeing the implementation of strategies that increase access to disability and other benefits

for those who are eligible;

• Overseeing increased access to supportive services.

The Prevention committee will be responsible for:

• Overseeing strategies that prevent the homelessness of people being discharged from hospitals

and mental health institutions;

• Overseeing strategies that prevent the homelessness of people exiting from jails;

• Overseeing strategies that prevent the homelessness of youth aging out of foster care;

• Overseeing strategies that prevent the homelessness of unaccompanied youth.

Discussion

N/A

One year goals for the number of households to be provided housing through the use of HOPWA for:Short-term rent, mortgage, and utility assistance to prevent homelessness of theindividual or familyTenant-based rental assistanceUnits provided in housing facilities (transitional or permanent) that are beingdeveloped, leased, or operatedUnits provided in transitional short-term housing facilities developed, leased, oroperated with HOPWA fundsTotal


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Annual ActIon Plan 282014

104

AP-75 Barriers to affordable housing — 91.220(j)

Introduction

Local and regional public policies, as well as national, regional, and local trends and conditions, canaffect a region’s ability to provide and maintain a viable affordable housing stock. Local policiesespecially tax policy on property, land use controls, zoning ordinances, building codes, development feesand charges, growth limits, and polices that affect return on residential investment. The NorthernShenandoah Valley Regional Commission, in partnership with the Continuum of Care (COC) and VirginiaFair Housing Office have informed the state-wide Housing Affordability Index (HAl) being assembled byHousing Virginia, which provides a comprehensive guide to policies, regulations and programs to furtherthe development of affordable housing units and programs in the region.

Actions it planned to remove or ameliorate the negative effects of public policies that serveas barriers to affordable housing such as land use controls, tax policies affecting land, zoningordinances, building codes, fees and charges, growth limitations, and policies affecting thereturn on residential investment

The Northern Shenandoah Valley HOME Consortium and the City of Winchester recognize thatimpediments to fair housing choice do exist and are working to improve fair housing choice. TheNorthern Shenandoah Valley Regional Commission will hold fair housing workshops to educate localofficials, housing providers, service providers and the public at-large are aware of fair housing law.Additionally, the City of Winchester and NSVRC are working to update the region’s Analysis ofImpediments to Fair Housing Choice report (expected completion fall 2014). Outlined below areproposed strategies to be undertaken in reducing fair housing impediments:

1. Increase transparency surrounding fair housing and complaint process.2. Increase landlords’ and property managers’ knowledge of fair housing.3. Assist persons with disabilities to obtain access to housing and services.4. Work to reduce NIMBYism by encouraging neighborhood diversity.5. Encourage affordable housing development.

Discussion

N/A


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AP-85 Other Actions — 91.220(k)

Introduction

This section outlines the regions planned actions for 2014-2015 to carry out strategies outlined in theConsolidated Plan for: meeting underserved needs, furthering affordable housing development,reducing lead-based paint hazards, reducing poverty, developing institutional structure and enhancingcoordination among agencies.

Actions planned to address obstacles to meeting underserved needs

2014 is the fourth year in which priority special needs populations are identified for project funding,including those individuals and families transitioning from homelessness. It is the intention annuallythat increased integration between the annual action planning process and the continuum of careplanning process we can achieve a higher level or coordination and efficiency of resource allocation andservice delivery. The C0C/TAN will continue to work, with support of NSVRC staff, to implement astrategic plan to end homelessness in the Northern Shenandoah Valley

Actions planned to foster and maintain affordable housing

Actions planned to foster and maintain affordable housing

Actions planned to foster and maintain affordable housing in the Northern Shenandoah Valley region forthe upcoming program year include: building organizational capacity for housing providers to carry outaffordable housing development (homeownership), rehabilitation of substandard housing, andassistance to ask-risk persons of homelessness through down-payment and TBRA programs.

Actions planned to reduce lead-based paint hazards

As part of the monitoring and compliance activities, NSVRC will assure that all subgrantees,subrecipients and CHDOs conform to the lead based paint requirements associated with rehabilitation.There is little data available to suggest that lead based paint hazards are a major concern in theNorthern Shenandoah Valley, but we do encourage identification of such potential hazards forconsideration in our Home Repair Programs.

Actions planned to reduce the number of poverty-level families

As part of the work program, NSVRC will be coordinating with the region’s economic developmentdirectors to identify strategies to promote economic development and redevelopment opportunitiesthroughout the region, including identification of resources available to persons who are at risk ofpoverty. Strategies might include job retraining programs, small business development programs, microlending and general self-sufficiency programs.


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Actions planned to develop institutional structure

NSVRC continues to coordinate with area stakeholders, namely human service providers, through staffsupport provided to the Housing and Community Services Technical Advisory Network. Currently in the

midst of a ongoing “membership drive”, we hope to engage additional agencies not directly related tothe provision and development of affordable housing but those who serve primarily low and moderateincome individuals and families, or members of the prioritized special needs populations.

NSVRC will continue to host and promote training opportunities, particularly those focused on resourcedevelopment, capacity building, and sustainability.

Actions planned to enhance coordination between public and private housing and social

service agencies

NSVRC continues to coordinate with area stakeholders, namely human service providers, through staffsupport provided to the Housing and Community Services Technical Advisory Network/Continuum ofCare.

Discussion

N/A


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Program Specific RequirementsAP-90 Program Specific Requirements — 91.220(I)(1,2,4)

Introduction

The purpose of this section is to outline program-specific requirements for the Annual Action Plan andensure program compliance for the Community Development Block Grant (CDBG) and HOMEInvestment Partnership Funds. Specifically these program requirements align with the Consolidated PlanFinal Ruling.

Community Development Block Grant Program (CDBG)Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in theProjects Table. The following identifies program income that is available for use that is included inprojects to be carried out.

1. The total amount of program income that will have been received before the start of the nextprogram year and that has not yet been reprogrammed 02. The amount of proceeds from section 108 loan guarantees that will be used during the year toaddress the priority needs and specific objectives identified in the grantee’s strategic plan. 03. The amount of surplus funds from urban renewal settlements 04. The amount of any grant funds returned to the line of credit for which the planned use has notbeen included in a prior statement or plan 05. The amount of income from float-funded activities 0Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefitpersons of low and moderate income.Overall Benefit - A consecutive period of one,two or three years may be used to determine that a minimum overall benefit of 70%of CDBG funds is used to benefit persons of low and moderate income. Specify theyears covered that include this Annual Action Plan. 90.00%

HOME Investment Partnership Program (HOME)Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is


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as follows:

As outlined in the Northern Shenandoah Valley HOME Manual: because HOME funds are only onesource of funding, applicants are required to utilize leverage to complete the project. Leverage is allother sources of funding in a project or activity (excluding HOME funds). Leverage includes match.The application process requires a project to successfully utilize leverage. Leverage is essential for asuccessful project.

- bank loans or other loans not repayable to the HOME account

- CDBG funds

- Contributions to units that are not HOME-assisted or HOME-eligible

- Federal funds, either grants or loans

2. A description of the guidelines that will be used for resale or recapture of HOME funds when usedfor homebuyer activities as required in 92.254, is as follows:

In order to assure continued affordability of HOME assisted housing units, the Northern ShenandoahValley (NSV) HOME Consortium imposed a recapture provision by which all or a portion of the directsubsidy for housing be recaptured from the net proceeds of the sale in the event a sale occursduring the affordability period.

For HOME assisted homebuyer projects/activities, recaptured funds will be based on net proceedsfrom the sale of the HOME assisted housing (either voluntary or involuntary) and be reduced on apro rata basis for the time the homeowner has owned and occupied the housing measured againstthe affordability applicable period. For example, if $15,000 in HOME assistance is provided and theunit sells in year four of ownership, the Consortium will require that $3,000 be returned, if netproceeds are equal to or exceed this amount.

All HOME agreements with homebuyers and with CHDO’s/subrecipients will include theseresale/recapture provisions to ensure compliance with regulation.


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3. A description of the guidelines for resale or recapture that ensures the affordability of units acquiredwith HOME funds? See 24 CER 92.254(a)(4) are as follows:

In order to assure continued affordability of HOME assisted housing units, the Northern ShenandoahValley (NSV) HOME Consortium imposed a recapture provision by which all or a portion of the directsubsidy for housing be recaptured from the net proceeds of the sale in the event a sale occursduring the affordability period.

For HOME assisted projects where funds were used for acquisition, recaptured funds will be basedon net proceeds from the sale of the HOME assisted housing (either voluntary or involuntary) andbe reduced on a pro rata basis for the time the homeowner has owned and occupied the housingmeasured against the affordability applicable period. For example, if $15,000 in HOME assistance isprovided and the unit sells in year four of ownership, the Consortium will require that $3,000 bereturned, if net proceeds are equal to or exceed this amount.

All HOME agreements with CHDO’s/subrecipients will include these resale/recapture provisions toensure compliance with regulation.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that isrehabilitated with HOME funds along with a description of the refinancing guidelines required thatwill be used under 24 CFR 92.206(b), are as follows:

following plans to refinance existing debt as consistent with 24 CFR 92.206(b) and adopted in theNSV HOME Consortium Manual:

As required by the HOME regulations, to be funded under the CHDO set-aside category, a CHDOmust assume the role of owner, developer and/or sponsor. In this scenario, the nonprofit is notassuming any of these three roles, as defined by the regulations. As a result, this unit in questionwould be classified as homeowner rehabilitation, which is not a CHDO-eligible activity

Furthermore, if a nonprofit was funded for homebuyer activity, but under the CHDO set-asidecategory, the scenario would still be classified as homeowner rehabilitation and would not beeligible.


0MB Control No: 2506-0117 (exp. 07/31/2015)110

Discussion

N/A


OML3 Control No: 2506-0117 (exp. 07/31/2015)111




ITEM TITLE: Approval of Amendment to the 2013-2017 Consolidated Plan

STAFF RECOMMENDATION: Provisional Approval Pending Future Public Comment

PUBLIC NOTICE AND HEARING: Authorize advertisement of proposed amendment of the use ofCDBG funds for the 2013-2017 Consolidated Plan for purposes of receiving public comment and holdpublic hearing May 13th, 2014.

ADVISORY BOARD RECOMMENDATION: The City’s Community DevelopmentCommittee have discussed and recommend the attached proposal

FUNDING DATA: Reprioritization of CDI3G allocation priorities during the life of the 2013-2017Consolidated Plan.

INSURANCE: N/A


1. Finance

3.



___L//>i

4.

5. City Attorney

6. City Manager

7. Clerk of Council

Initiating Department Director’s Signature:‘S.:,

AfrH 42O14n3:()to P!

ètl’September 28, 2009

-

-

.

/( /Date

112

CITY COUNCIL ACTION MEMO


From: Tyler Schenck, Grants Coordinator and Project Specialist


Re: Approval of Amendment to the 2013-2017 Consolidated Plan

THE ISSUE: Recipient jurisdictions of Community Development Block Grant, HOME InvestmentPartnership, Emergency Shelter or Housing for Persons with AIDS/HIV program funding mustsubmit to the US Department of Housing and Urban Development (HUD) a Consolidated Planfor use of federal funds on a 3, 4, or 5-year frequency for use of specific allocations in a givenfiscal year. Should different funding priorities arise during the life of the Plan, amendments tothe Consolidated Plan must be approved by City Council before being submiffed to HUD

RELATIONSHIP TO STRATEGIC PLAN: Allocations will be used to help create a more livableCity for all.

BACKGROUND: FY15 allocations from HUD have not been announced at this time, and theCDBG and HOME proposed activities are subject to the availability of funding and subject torevisions. The amendment to the Consolidated Plan is awaiting provisional Council approval andwill be final upon the conclusion of the public comment period. The amendment is subject to finalrevisions by staff and public comment after Council approval until the conclusion of the publiccomment period at 11:59PM on April 23w, 2014. The current allocation breakdown of the 2013-2017 Consolidated Plan for CDBG funding is displayed below:

• 100% to repayment of Section 108 Loan for the Taylor Hotel Rehabilitation Project

The proposed amendment regarding the allocation of CDBG and HOME funds over the life ofConsolidated Plan (five years) is listed below:


Approval of the amendment will have little impact on the City’s ability to repay the outstandingbalance on its HUD Section 108 Loan. To date, the City has repaid $403,213.07 of the$1,000,000 loan. At current/expected CDBG allocation rates, the City will be able to repay theremaining balance in 3-4 years.

BUDGET IMPACT: The adoption of this amendment to the 2013-2017 Consolidated Plan willdictate how CDBG funds will be allocated for the life of the Plan.

OPTIONS: Council may approve or disapprove the proposed amendment

113

RESOLUTION

WHEREAS, agencies that receive U.S. Department of Housing and Urban Development (HUD)funds must prepare and submit a Consolidated Plan every five years; and

WHEREAS, the City of Winchester desires to receive HUD funds to develop a viable urbancommunity and to expand economic opportunities; and

WHEREAS, the City of Winchester has developed a Consolidated Plan and has satisfactorilyfollowed HUD requirements for the creation of each; and

WHEREAS, the City of Winchester Community Development Committee and WinchesterCommon Council desire to reprioritize CDBG funding during the life of the 2013-2017 Consolidated Plan;and

WHEREAS, amendments to the 2013-2017 Consolidated Plan require public comment andCommon Council approval.

WHEREAS, the proposed amendment to the 2013-2017 Consolidated Plan for CDBG allocationduring the life of the Plan is as follows:


THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WINCHESTER, AS FOLLOWS:

SECTION 1. The adoption of this Resolution shall serve as provisional approval of theamendment to the Consolidated Plan pending final public comment.

SECTION 2. The Mayor, or presiding officer, is hereby authorized to affix his or her signatureto this Resolution signifying its adoption by the City Council of the City of Winchester, and the City Clerk,or his or her duly appointed deputy, is directed to attest thereto.

SECTION 3. The City Manager, or his designee, is directed to submit the amendment to theConsolidated Plan to the U.S. Department of Housing and Urban Development.

114

General Fund Revenue & Exp. Summary

To date in fiscal year 2014 (July 2013through March 31, 2014) the G F revenues are$50,724,618 representing 63.00% of the budgetPrior period last year was $49,239,611 or 61.72%.Expenditures in the General fund are currentlyat $54,570,567 representing 54.38% of the budgetLast year, in FY 2013 for the same period, ourexpenses were at $55,038,789 or 68.90%Sales Tax receipts for Jan. 2014 were $929,133Sales Tax receipts for Jan. 2013 were $1,004,936

Utility Fund Revenue & Exp. Summary

To date in fiscal year 2014 (July 2013through March 31, 2014) the Utility fund revenuesare $15,391,317, representing 74.39% of the budgetPrior period last year was $13,608,390 or 70.48%Expenditures in the Utility fund are currentlyat $17,118,004 representing 82.74% of the budgetLast year, in FY 2013 for the same period, ourexpenses were at $16,988,519 or 87.99%

C Revenue

~ Expenses

Budget SummaryJuly 1, 2013- March 31, 2014

Old Town Information Feb-13 Feb-14Meals tax Primary Dist. $ 31,727 $ 34,293Meals tax Second Dist $ 16,451 $ 19,978

Amended Bgt. (9 mos) Actual Operating Bgt. (9 mos) ActualRevenue $52,499,990 $50,724,618 Revenue $15,516,759 $15,391,317Expenditures $52,499,990 $54,570,567 Exp. $15,516,759 $17,118,004

Highlights Highlights

1 February Sales tax is $605,245 1 Water & Sewer collections up $1,789,090 from the2 Personal Property tax is strong up $491,021 same period last year.3 Sales Tax down $128,736 from last year 2 Availability fees up $47,190 from same period4 Reserved cash below reflects $20,191,249 bond proceeds last fiscal year.5 Real Estate up $169,928 from last year 3 Capital expenditures to date are $116,163

Operating Cash Cash & Investments

Total Cash: $38,423,487 Fund balance Operating Cash: ($1,132,588)

Reserved Committed to date Reserves for CIP: 0cash: (23,740,609) Bond Proceeds: 0Available cash: $14,682,878 $2,117,975 Total: ($1,132,588)

* March~14 (General fund only) As of Mar 2014

Period to Period Comparison FY 2013 to FY 2014General Fund Utilities Fund

18

16

14

12

10

8

6

4

2

0FY2013 FY2014 FY2013 FY2014

115

PREPARED 04/15/14, 08:00:58

PROGRAM GM6O1L

CRVPDO 9

CURRENT YEAR REVENUE COMPARED TO PRIOR YEAR

FOR FISCAL YEAR 2014

JULY 1, 2013 - MARCH 31, 2014

ACCOUNT NUMBER

FY 2013

YTD

ACCOUNT DESCRIPTION 7/1 - 3/31

FUND 111 GENERAL OPERATING FUND

BASIC 31 REVENUE FROM LOCAL SOURCE

SUB 1 GENERAL PROPERTY TAXES

FY 2013 FY 2014

Year-end Original

Actual Budget

111-0000-311.01-01

111-0000-311.01-02

111-0000-311.01-03

111-0000-311.01-04

111-0000-311.01-05

111-0000-311.01-06

111-0000-311.01-07

111-0000-311.02-01

111-0000-311.02-03

111-0000-311.03-01

111-0000-311.03-02

111-0000-311.03-03

111-0000-311.03-04

111-0000-311.03-06

111-0000-311.03-07

CURRENT 12,009,834 24,647,530

DELINQUENT 879,785 1,195,411

DELINQUENT-PRIM/SECOND 9,535 11, 410

PRIMARY DISTRICT 36,218 70,321

SECONDARY DISTRICT 41,081 82,567

PENALTIES 87,132 112,900

INTEREST 45,092 87,861

REAL ESTATE 686,590 686,590

PERSONAL PROPERTY 247 247

CURRENT 6,147,979 7,100,416

DELINQUENT 233,504 308,397

MOBILE HOME TAXES 1,866 1,866

MACHINERY & TOOLS 1,636,534 1,636,534

PENALTIES 115,226 141,455

INTEREST 17,627 31,929

FY 2014

Amended

Budget

25,539,000

900,000

10,000

70,000

80,500

92,000

50,000

670, 000

500

7,300,000

250,000

1,000

1,900,000

120,000

50,000

FY 2014

YTD

7/1 - 3/31

12, 179, 762

982,214

8,380

35,376

40,898

92,676

87,332

641,635

267

6,639,000

304, 134

1,372

1,898,508

88,315

43,377

25,539,000

900,000

10,000

70,000

80,500

92,000

50,000

670,000

500

7,300,000

250,000

1,000

1,900,000

120,000

50,000

* GENERAL PROPERTY TAXES

SUB 2 OTHER LOCAL TAXES

21,948,251 36,115,434 37,033,000 37,033,000 23,044,348

FY 2014

~* of Budget

Realized

47.69

109.13

83 .80

51.97

50.81

100.74

174.66

95.77

53.42

90.95

121.65

137.21

99.93

73.60

86.75

62.23

59.96

64.89

67.46

.00

87.92

64.29

46.16

39.47

96.06

98 .73

96.89

196.79

98.97

61.29

109.39

111-0000-312.01-01

111-0000-312.01-02

111-0000-312.02-01

111-0000-312.02-02

111-0000-312.02-03

111-0000-312.02-51

111-0000-312.02-52

111-0000-312.03-01

111-0000-312.03-02

111-0000-312.03-03

111-0000-312.03-04

111-0000-312.03-05

111-0000-312.03-06

111-0000-312.03-07

111-0000-312.03-09

STATE SALES TAX

COMMUNICATIONS TAXES

ELECTRIC UTILITY

TELEPHONE UTILITY

GAS UTILITY

ELECTRIC CONSUMPTION

GAS CONSUMPTION

CONTRACTING

RETAIL

PROFESSIONAL

REPAIR & PERSONAL

WHOLESALE

OTHER

PENALTIES

TELEPHONE

5,225,726

1,481,329

888,348

0

339, 909

91, 198

14,211

342,746

2, 032, 874

2, 194, 798

721, 312

182, 793

1,841

38,580

80, 153

8, 718, 682

2,199,696

1,325,208

0

530,538

136,308

22,210

346,846

2,065,382

2,245, 940

757,698

183,222

2,531

54, 949

80, 321

8,500,000

2,200,000

1,300,000

0

390,000

135,000

25,000

400,000

2,150,000

2,200,000

800,000

200,000

4,000

75, 000

80,000

8,500,000

2,200,000

1,300,000

0

390,000

135,000

25,000

400,000

2, 150, 000

2,200,000

800,000

200,000

4,000

75,000

80,000

5,096,990

1,427,520

876, 991

62

342,876

86,796

11,541

157,869

2,065,286

2,172,045

775, 130

393, 571

3,959

45, 967

87,515

116

PREPARED 04/15/14, 08:00:58

PROGRAM GM6O1L

CRVPDO 9



JULY 1, 2013 - MARCH 31, 2014

PAGE 2

FY 2013 FY 2013 FY 2014 FY 2014 FY 2014 FY 2014

YTD Year-end Original Amended YTD % of Budget

7/1 - 3/31 Actual Budget Budget 7/1 - 3/31 Realized

19,949 0 0 0 0 .00

105,771 216,259 200,000 200,000 147,080 73.54

60,020 95,021 70,000 70,000 74,573 106.53

48,750 48,750 50,000 50,000 36,563 73.13

386,175 518,723 550,000 550,000 423,389 76.98

28,195 39,080 40,000 40,000 34,550 86.38

21,038 490,943 430,000 430,000 1,586 .37

134,910 218,429 200,000 200,000 163,888 81.94

3,260 5,485 10,000 10,000 4,200 42.00

381,147 530,667 580,000 580,000 381,640 65.80

4,044 6,645 100,000 100,000 100,850 100.85

0 65 0 0 854 .00

0 7 0 0 0 .00

424,026 678,881 650,000 650,000 464,544 71.47

370 856 0 0 618 .00

62 108 0 0 42 .00

3,573,725 5,516,918 5,500,000 5,500,000 3,744,105 68.07

11,853 19,937 20,000 20,000 13,278 66.39

684 925 1,000 1,000 128 12.82

3,446 8,029 15,000 15,000 4,439 29.59

26 26 0 0 28 .00

0 0 0 0 3 .00

18,843,269 27,065,285 26,875,000 26,875,000 19,140,475 71.22

ACCOUNT NUMBER ACCOUNT DESCRIPTION



SUB 2 OTHER LOCAL TAXES

111-0000-312.04-01 CABLE

111-0000-312.04-02 ELECTRICAL

111-0000-312.04-03 TELEPHONE ROW

111-0000-312.04-05 GAS

111-0000-312.05-01 LICENSES

111-0000-312.05-03 PENALTIES

111-0000-312.06-01 BARK FRANCHISE

111-0000-312.07-01 RECORDATION

111-0000-312.07-02 WILL PROBATE

111-0000-312.08-02 CIGARETTES

111-0000-312.09-01 ADMISSIONS

111-0000-312.09-02 PENALTIES

111-0000-312.09-03 INTEREST

111-0000-312.10-01 MOTEL

111-0000-312.10-02 PENALTIES

111-0000-312.10-03 INTEREST

111-0000-312.11-01 MEALS

111-0000-312.11-02 PENALTIES

111-0000-312.11-03 INTEREST

111-0000-312.12-01 SHORT TERM

111-0000-312.12-02 PENALTIES

111-0000-312.12-03 INTEREST

* OTHER LOCAL TAXES

SUB 3 PERMITS, PRIVILEGE FEES

111-0000-313.01-01 DOG 3,908 12,611 11,000 11,000 2,811 25.55

111-0000-313.03-03 ON STREET PARKING 120 135 100 100 65 65.00

111-0000-313.03-05 TRANSFER FEES 407 627 1,000 1,000 407 40.68

111-0000-313.03-24 EROSION, SEDIMENT CONTROL 2,400 3,750 6,000 6,000 2,713 45.21

111-0000-313.03-28 WEAPONS 5,744 7,406 6,500 6,500 5,005 77.00

111-0000-313.03-30 RE TAX APPLICATION FEE 140 160 0 0 20 .00

111-0000-313.03-31 RE PUBLIC HEARING FEE 0 0 0 0 390 .00

111-0000-313.03-36 HAZARDOUS USE 650 1,850 1,000 1,000 500 50.00

117

PREPARED 04/15/14, 08:00:58

PROGR?’.N GM6O1L

CRVPDO9

CURRENT YEAR REVENUE COMPARED


JULY 1, 2013 - MARCH

TO PRIOR YEAR

31, 2014


SUB 4 FINES AND FORFEITURES

111-0000-314.01-01 COURTS

111-0000-314.01-03 REGISTRAR

111-0000-314.01-10 INTEREST

* FINES AND FORFEITURES

SUB 5 REVENUE-USE OF MONEY/PROP

111-0000-315.01-01 INTEREST EARNINGS

FY 2013 FY 2014

Year-end Original

Actual BudgetACCOUNT NUMBER ACCOUNT DESCRIPTION

FY 2013

BASIC 31 REVENUE

SUB 3 PERMITS,

111-0000-313.03-37

111-0000-313.03-50

111-0000-313.04-08

111-0000-313.04-10

111-0000-313.04-12

111-0000-313.04-14

111-0000-313.04-15

111-0000-313.04-23

111-0000-313.04-32

111-0000-313.04-35

111-0000-313.04-37

111-0000-313.05-04

111-0000-313.05-06

111-0000-313.05-07

111-0000-313.05-19

111-0000-313.05-33

111-0000-313.05-34

111-0000-313.05-40

111-0000-313.05-41

111-0000-313.06-02

111-0000-313.06-03

111-0000-313.06-05

FROM LOCAL SOURCE

PRIVILEGE FEES

TAXI

STREET PERMITS

BUILDING

ELECTRICAL

PLUMBING

MECHANICAL

ELEVATOR

OCCUPANCY

FIRE PROTECTION

GAS

BUILDING PERMITS - SIGNS

LAND USE APPLICATION FEES

PLANNING ADVERTISING FEES

RE-ZONING & SUBDIV PERMIT

SIGNS, PERMITS & INSPECTI

ARCHITECTURAL REVIEW

BOARD OF ZONING APPEALS

MISC FEES

CIVIL PENALTIES

RNTL HOUSING/INSPECTIONS

RNTL HOUSING/PENALTIES

MISC FEES

FY 2014 FY 2014 FY 2014

YTD Amended YTD % of Budget

7/1 - 3/31 Budget 7/1 - 3/31 Realized

288 360 800 800 738 92.25

1,590 3,310 2,000 2,000 2,295 114.75

84,575 115,661 100,000 100,000 57,190 57.19

475 702 600 600 487 81.13

15,236 23,391 20,000 20,000 14,714 73.57

18,603 28,146 25,000 25,000 19,219 76.88

2,620 3,600 3,000 3,000 2,900 96.67

150 300 1,500 1,500 700 46.67

4,965 7,205 7,000 7,000 6,649 94.99

309 363 500 500 381 76.20

3,722 5,042 4,000 4,000 3,601 90.03

21,950 26,675 30,000 30,000 30,700 102.33

525 625 1,000 1,000 425 42.50

12,000 16,600 10,000 10,000 9,300 93.00

1,500 2,040 3,000 3,000 750 25.00

600 900 600 600 0 .00

4,600 4,600 10,000 10,000 5,000 50.00

1,250 2,100 2,500 2,500 2,550 102.00

800 2,200 1,000 1,000 3,500 350.00

5,425 8,940 35,000 35,000 25,240 72.11

1,875 3,425 4,000 4,000 5,400 135.00

1,607 3,023 10,000 10,000 3,062 30.62

198,033 285,747 297,100 297,100 206,712 69.58

120,071 157,394 300,000 300,000 99,342 33.11

100 100 0 0 100 .00

2,645 3,909 3,000 3,000 2,737 91.22

122,816 161,403 303,000 303,000 102,179 33.72

* PERMITS, PRIVILEGE FEES

64,395 65,775 130,000 130,000 53,714 41.32

118

PREPARED 04/15/14, 08:00:58

PROGRAM GM6O1L

CRVPDO 9



SUB 5 REVENUE—USE OF MONEY/PROP

111-0000-315.02-01 RENTAL - GENERAL PROPERTY

111-0000-315.02-02 RENTAL REC PROP/FACILITY

111-0000-315.02-03 CONCESSION RENTALS

* REVENUE-USE OF MONEY/PROP



JULY 1, 2013 - MARCH 31, 2014

PAGE


FY 2014

% of Budget

Realized

FY 2014 FY 2014

Amended YTD

Budget 7/1 - 3/31

0

SUB 6 CHARGES FOR SERVICES

50 0 0

0 .00

77,618 53.53

0 .00

47.76

FY 2013

YTD

7/1 - 3/31

0

92,646

50

157, 091

2,949

21,341

37,339

5,938

29,600

4,977

2, 717

4,275

49,433

0

3,000

13,300

0

1,337

40,500

2,392

19,700

3,000

66,965

27, 601

74, 318

31,056

133, 130

19,778

0

0

FY 2013

Year- end

Actual

500

143,401

209,726

2,949

28,781

50,360

8,731

39,757

7,333

3,679

17,459

61, 774

8,135

3,000

16,300

0

1,914

54,000

3,100

30,203

2,900

87, 010

48,359

98, 064

62,440

184, 592

27,829

0

0

111-0000-316.01-03

111-0000-316.01-05

111-0000-316.01-09

111-0000-316.01-11

111-0000-316.01-12

111-0000-316.02-01

111-0000-316.03-02

111-0000-316.03-10

111-0000-316.04-03

111-0000-316.04-05

111-0000-316.04-06

111-0000-316.04-07

111-0000-316.04-08

111-0000-316.06-01

111-0000-316.06-18

111-0000-316.08-02

111-0000-316.08-05

111-0000-316.13-01

111-0000-316.13-02

111-0000-316.13-06

111-0000-316.13-21

111-0000-316.13-24

111-0000-316.13-26

111-0000-316.13-28

111-0000-316.13-30

111-0000-316.13-31

FY 2014

Original

Budget

0

145, 000

275,000

3,000

30,000

60,000

7,000

50,000

6,000

4,000

0

5,000

7,000

5,000

20,000

50,000

2,000

54,000

4,000

50,000

5,000

112, 150

91,000

135,000

115,850

180,000

28,000

0

0

SHERIFF FEES

CASE ASSESSMENT

COURTHOUSE SECURITY FEE

MISCELLANEOUS FEES

COURTHOUSE COMPLIANCE FEE

COMMONWEALTH ATTORNEY FEE

MISC POLICE FEES

POLICE O/T REIMBURSEMENT

HAZ/MAT

LEPC FUNDS

ALARM FEES

FALSE ALARM FEES

FIRE INSPECTION FEES

ANIMAL IMPOUNDING FEES

GAS INSPECTION

WASTE COLL/DISPOSAL FEES

SALE OF RECYCLE MATERIAL

RECREATION ACTIVITIES

INDOOR POOL

OUTDOOR POOL

ADMISSIONS & MEMBERSHIPS

ATHLETICS

CHILD CARE

CONCESSION SALES

PARKS CAPITAL REPL FEES

SPECIAL EVENTS

145,000

275,000

3,000

30,000

60,000

7,000

50,000

6,000

4,000

0

5,000

7,000

5,000

20,000

50,000

2,000

54, 000

4,000

50,000

5,000

112,150

91,000

135,000

115,850

180,000

28,000

0

0

131, 331

2,949

21, 031

34,423

5,465

28,095

4,546

4,476

7,034

4,826

4,692

0

10,300

0

1,322

40,500

2,284

16,390

6,206

49, 310

36,304

73,688

36,592

127, 878

15, 132

5,292

688

98.29

70.10

57.37

78.07

56.19

75.76

111.90

.00

96.52

67.02

.00

51.50

.00

66.10

75 .00

57.10

32.78

124.12

43.97

39.89

54.58

31.59

71.04

54 .04

.00

.00

119

PREPARED 04/15/14, 08~00:58

PROGRAM GM601L

CRVPDO 9



SUB 6 CHARGES FOR SERVICES

* CHARGES FOR SERVICES

SUB 8 MISCELLANEOUS REVENUE



JULY 1, 2013 - MARCH 31, 2014

PAGE

* MISCELLANEOUS REVENUE 474,120 870,765 1,115,000 1,123,400 655,220 58.32

SUB 9 RECOVERED COSTS


FY 2013

Year- end

Actual

FY 2014

Original

Budget

FY 2014

Amended

Budget

FY 2014

YTD

7/1 - 3/31

FY 2014

~* of Budget

Realized

848,669 1,024,000 1,024,000

FY 2013

YTD

7/1 - 3/31

594,646

425, 175

0

0

2,550

0

305

36, 015

546

4,619

477

500

0

2,452

1,250

231

111-0000-318.01-01

111-0000-318.04-01

111-0000-318.04-03

111-0000-318.04-04

111-0000-318.04-05

111-0000-318.98-01

111-0000-318.98-02

111-0000-318.99-05

111-0000-318.99-06

111-0000-318.99-14

111-0000-318.99-22

111-0000-318.99-23

111-0000-318.99-32

111-0000-318.99-33

111-0000-318.99-99

539,421 52.68

PAYMENT IN LIEU OF TAXES

SPECIAL EVENTS

OLD TOWN WINCHESTER MISC

ARTSCAPE PROGRAM

OLD TOWN PUBLIC RESTROOM

BAD CHECKS

ADMIN & COLLECTION FEES

SALE OF SUPPLIES

SALE OF SURPLUS PROPERTY

SALE OF COPIES & DOCUMENT

DONATIONS- FIRE DEPT

DONATIONS - POLICE DEPT.

PARKS & RECREATION

SHERIFF

MISCELLANEOUS

800, 175

0

5,000

2,550

335

455

48,795

769

4, 649

688

500

2, 870

2,467

1,250

262

845,000

155,000

0

1,000

0

1,000

40,000

1,000

10,000

2,000

0

0

60,000

0

0

845, 000

155,000

0

1,000

0

1,000

40,000

1,000

18,400

2,000

0

0

60,000

0

0

447, 915

106,375

1,110

0

2,460

575

34,346

385

27,318

613

1,485

0

31,445

1,000

193

53 .01

68.63

.00

.00

.00

57.50

85.86

38.51

148.47

30.65

.00

.00

52.41

.00

.00

111-0000-319.02-01 MISCELLANEOUS 1,827 2,095 0 0 932 .00

111-0000-319.02-05 REBATES 0 2,103 0 0 0 .00

111-0000-319.02-21 PUBLIC WORKS 0 0 0 0 741 .00

111-0000-319.02-22 FIRE DEPARTMENT 124 186 0 0 5,710 .00

111-0000-319.02-24 SOCIAL SERVICES 0 52,875 62,000 62,000 0 .00

111-0000-319.02-25 COMMISSIONER OF REVENUE 0 0 0 0 14,905 .00

111-0000-319.02-34 CIRCUIT COURT 69,057 72,586 70,000 70,000 68,851 98.36

111-0000-319.02-35 JJC BUILDING 140,671 328,187 416,000 416,000 132,870 31.94

111-0000-319.02-40 LANDFILL-RECYCLING 0 165,280 170,000 170,000 0 .00

111-0000-319.02-43 POLICE DEPARTMENT 50,397 45,265 0 0 1,897 .00

111-0000-319.02-45 PARKS & RECREATION 249 249 0 0 143 .00

111-0000-319.02-51 DATA PROCESSING 0 54,150 40,000 40,000 40,000 100.00

120

PREPARED 04/15/14, 08:00:58

PROGRAN GM6O1L

CRVPDO 9



JULY 1, 2013 MARCH 31, 2014

FY 2013

YTD Year-end Original

7/1 - 3/31 Actual Budget

FY 2014 FY 2014 FY 2014

Amended YTD % of Budget

Budget 7/1 - 3/31 Realized



SUB 9 RECOVERED COSTS

* RECOVERED COSTS

** REVENUE FROM LOCAL SOURCE

SHARED EXPENSES

SUB 4 STATE CATEGORICAL FUNDS

111-0000-324.02-35 DEPT OF HEALTH

42,600,551 66,280,005 67,680,100 67,688,500 44,085,733

1,177,917 1,711,119 1,495,000 1,495,000 1,045,984

65 .13

69.97


FY 2013 FY 2014

262,326 722, 976 758,000 758,000 266,047 35.10

BASIC 32 REVENUE FROM COMMONWEALTH

SUB 2 NON-CATEGORICAL AID

111-0000-322.01-01 ABC PROFITS 0 664 0 0 0

111-0000-322.01-05 MOBILE HOME TITLING TAXES 360 1,800 0 0 180

111-0000-322.01-06 TAX ON DEEDS 38,764 76,009 100,000 100,000 44,407

111-0000-322.01-08 RAILROAD ROLLING STOCK TX 7,501 7,530 7,000 7,000 8,251

111-0000-322.01-10 GRANTOR’S TAX 48,386 71,859 75,000 75,000 42,078

111-0000-322.01-11 RENTAL CARS TAX 139,422 186,910 175,000 175,000 138,439

111-0000-322.01-12 PERSONAL PROPERTY REIMB. 2,622,084 2,622,084 2,622,100 2,622,100 2,622,084

NON- CATEGORICAL AID

SUB 3 SHARED EXPENSES

2,856,517 2,966,856 2,979,100 2,979,100 2,855,439

111-0000-323.01-01

111-0000-323.02-01

111-0000-323.02-02

111-0000-323.03-01

111-0000-323.04-01

111-0000-323.06-01

111-0000-323.07-01

111-0000-323.07-02

111-0000-323.10-01

111-0000-323.10-03

COMMONWEALTH’ S ATTORNEY

SHERIFF

SHERIFF MILEAGE

COMMMISSIONER OF REVENUE

TREASURER

REGISTRAR/ELECTORAL BOARD

CLERK OF CIRCUIT COURT

JURY REIMBURSEMENT

SHARED-VICTIM WITNESS

SHARED-WITNESS FEES

511, 628

245, 344

2,343

84,343

62,539

3,790

251, 644

3,780

12,505

0

713,945

344,376

2,889

116,055

93, 697

41,755

367,632

5,760

25, 010

0

.00

.00

44.41

117.87

56.10

79.11

100.00

95.85

72.13

75.78

114.00

79.55

74 .75

.00

69.38

.00

25.01

.00

630,000

300,000

3,000

85,000

83, 000

40,000

324,000

5,000

25,000

0

630,000

300,000

3,000

85,000

83,000

40,000

324,000

5,000

25,000

0

454,426

227,350

3,420

67, 618

62,041

0

224,802

0

6,253

75

0 2,000 0 0 0 .00

121

PREPARED 04/15/14, 08:00:58

PROGRAM GM6O1L

CRVPDO 9

CURRENT YEAR REVENUE COMPARED


JULY 1, 2013 - MARCH

TO PRIOR YEAR

31, 2014

PAGE 7

FY 2014 FY 2014 FY 2014



FY 2013

YTD

FY 2013 FY 2014

Year-end Original

0 0 .00

10,000 5,908 59.08

6,000 6,682 111.37

70,000 66,253 94.65

20,000 0 .00

24,300 15,000 61.73

820,000 609,603 74.34

20,000 19,098 95.49

252,000 187,969 74.59

8,000 4,040 50.49

0 0 .00

7,500 8,842 117.90

0 1,596 .00

49,000 35,300 72.04

0 0 .00

993,987 1,370,927 1,279,300 1,286,800 960,291 74.63

5,028,420 6,048,902 5,753,400 5,760,900 4,861,714

ACCOUNT NUMBER ACCOUNT DESCRIPTION 7/1 - 3/31 Actual Budget


BASIC 32 REVENUE FROM COMMONWEALTH

SUB 4 STATE CATEGORICAL FUNDS

111-0000-324.04-02 EMERGENCY SERVICES GRANTS 1,136 0 0

111-0000-324.04-04 JUV & DOMESTIC RELATIONS 5,466 11,848 10,000

111-0000-324.04-07 LITTER CONTROL 7,575 7,575 6,000

111-0000-324.04-12 FIRE PROGRAMS FUND 63,042 74,733 70,000

111-0000-324.04-13 TWO FOR LIFE GRANT 0 23,291 20,000

111-0000-324.04-17 HAZ MAT FUNDING 15,000 15,000 24,300

111-0000-324.04-23 POLICE 590,714 775,025 820,000

111-0000-324.04-25 JAIL 21,327 21,327 20,000

111-0000-324.04-42 HEALTH DEPARTMENT 185,408 248,064 252,000

111-0000-324.04-44 GENERAL DISTRICT COURT 3,610 7,684 8,000

111-0000-324.04-98 MISC STATE FUNDS 290 290 0

111-0000-324.05-23 ASSET FORFEITURE POLICE 3,253 S,430 0

111-0000-324.05-45 ASSET FORFEITURE COMM ATY 744 4,785 0

111-0000-324.10-38 WIRELESS E911 SERVICE BD 34,475 83,500 49,000

111-0000-324.10-61 PUBLIC ASSISTANCE GRANT 61,947 90,375 0

* STATE CATEGORICAL FUNDS

* * REVENUE FROM COMMONWEALTH 84 .39

BASIC 33 REVENUE FROM FEDERAL GOVT

SUB 3 CATEGORICAL AID

111-0000-333.01-13 EMERGENCY SERVICE GRANT 8,905 8,905 0 0 8,905 .00

111-0000-333.01-14 ASSET FORFEITURE FUNDS 519 636 0 90,000 29,813 33.13

111-0000-333.04-15 COMMISSION OF ARTS GRANT 0 5,000 5,000 5,000 5,000 100.00

111-0000-333.06-04 CHILD/ADULT CARE FOOD 3,571 5,407 5,000 5,000 2,640 52.80

111-0000-333.10-08 JUVENILE JUSTICE 0 0 0 0 538 .00

111-0000-333.10-11 POLICE - DCJS GRANTS 6,486 16,926 0 4,237 4,150 97.94

111-0000-333.10-28 JUSTICE ASSISTANCE GRANTS 0 250 0 0 0 .00

111-0000-333.10-30 COPS 105,270 166,136 0 0 0 .00

111-0000-333.10-40 CDBG GRANT 0 125,525 213,000 213,000 321,178 150.79

111-0000-333.10-42 HAZ/MAT EMERGENCY PLANNIN 2,476 2,476 0 0 0 .00

111-0000-333.10-46 BALLISTIC VEST PROGRAM 0 0 5,000 5,000 5,463 109.26

122

PREPARED 04/15/14 08:00:58

PROGRAM GM6O1L

CRVPDO 9



JULY 1, 2013 - MARCH 31, 2014

FY 2014 FY 2014 FY 2014



* NON-REVENUE RECEIPTS

** OTHER FINANCING SOURCES

28,209,325 29,660,478 6,223,500 26,468,208 21,462,743

28,209,325 29,660,478 6,223,500 26,468,208 21,462,743

81.09

81.09

FY 2013

YTD

FY 2013 FY 2014

Year-end Original

ACCOUNT NUMBER ACCOUNT DESCRIPTION 7/1 - 3/31 Actual Budget


BASIC 33 REVENUE FROM FEDERAL GOVT

SUB 3 CATEGORICAL AID

111-0000-333.10-49 VICTIM WITNESS 37,516 75,032 75,000 75,000

111-0000-333.10-55 DMV GRANTS 14,217 25,057 25,000 25,000

111-0000-333.10-61 PUBLIC ASSISTANCE GRANT 137,356 327,529 0 0

111-0000-333.10-63 HOMELAND SECURITY/ODP 27,833 43,394 15,000 1S,000

111-0000-333.10-64 NVRDTF GRANT 20,193 75,657 0 0

* CATEGORICAL AID 364,342 877,930 343,000 437,237

** REVENUE FROM FEDERAL GOVT 364,342 877,930 343,000 437,237

BASIC 34 OTHER FINANCING SOURCES

SUB 1 NON-REVENUE RECEIPTS

111-0000-341.01-01 INSURANCE RECOVERIES 45,283 47,216 0

111-0000-341.04-04 CDBG LOANS PRINCIPAL 957 1,000,127 0

111-0000-341.04-li CDBG LOANS INTEREST 13 63 0

111-0000-341.04-20 PREMIUMS ON BONDS 4,837,787 4,837,787 0 1,481,730

111-0000-341.04-58 SALE OF BONUS 22,125,285 22,125,285 0 18,709,519

111-0000-341.05-27 UTILITIES FUND 1,200,000 1,600,000 1,600,000 1,600,000

111-0000-341.05-45 OTDB 0 50,000 50,000 50,000

111-0000-341.06-01 FUND BALANCE 0 0 1,084,500 1,084,500

111-0000-341.06-04 ASSIGNED FIRE PROGRAMS 0 0 89,000 89,000

111-0000-341.07-01 SUPPLEMENTAL APPROP 0 0 0 53,459

111-0000-341.07-02 CARRY FORWARD 0 0 3,400,000 3,400,000 0

62, 519

15,056

0

17,253

33,162

505, 676

505, 676

0 21,244

0 195

0 55

1,481,730

18, 709, 518

1,200,000

50,000

0

0

0

83.36

60.22

.00

115.02

.00

115.65

115.65

.00

.00

.00

100.00

100.00

75.00

100.00

.00

.00

.00

.00

*** GENERAL OPERATING FUND 76,202,638 102,867,315 80,000,000 100,354,845 70,915,866 70.67

123

PREPARED 04/15/14, 08:00:58 CURRENT YEAR REVENUE COMPARED TO PRIOR YEAR PAGE 9

PROGRAN GMGO1L FOR FISCAL YEAR 2014

CRVPD09 JULY 1, 2013 - MARCH 31, 2014

FY 2013 FY 2013 FY 2014 FY 2014 FY 2014 FY 2014


ACCOUNT NUMBER ACCOUNT DESCRIPTION 7/1 - 3/31 Actual Budget Budget 7/1 - 3/31 Realized

FUND ill GENERAL OPERATING FUND

BASIC 34 OTHER FINANCING SOURCES

SUB 1 NON-REVENUE RECEIPTS

76,202,638 102,867,315 80,000,000 100,354,845 7Q~’8~6 70.67

124

PREPARED 04/15/14, 08:01:09 EXPENDITURES BY DIVISION BY CATEGORY PAGE 1

** GENERAL & FINANCIAL ADMIN

DEPT 13 BOARD OF ELECTIONS* ELECTORAL BOARD OFFICIALS

* REGISTRAR

** COURTS

DEPT 22 COMMONWEALTH’S ATTORNEY

* COMMONWEALTH ATTORNEY

1,326,374 1,828,093 1,896,000 1,956,000 1,370,508 70.07

PROGRAM GM6O1L FOR FISCAL YEAR 2014

CXDVSMO9 JULY 1, 2013 - MARCH 31, 2014

FY 2013 FY 2013 FY 2014 FY 2014 FY 2014

YTD Year-end Original Amended YTD

ACCOUNT DESCRIPTION 7/1 - 3/31 Actual Budget Budget 7/1 - 3/31


DEPT 11 LEGISLATIVE* CITY COUNCIL 88,683 114,936 122,400 122,400 100,752

* CLERK OF COUNCIL 27,695 37,034 36,600 36,600 29,996

~ LEGISLATIVE 116,378 151,970 159,000 159,000 130,748

DEPT 12 GENERAL & FINANCIAL ADMIN* CITY MANAGER 194,148 299,268 387,000 387,000 306,641

* CITY ATTORNEY 213,036 283,752 343,400 343,400 217,520

* INDEPENDENT AUDITORS 49,480 63,700 80,000 80,000 55,100

* HUMAN RESOURCES 258,120 373,712 453,600 453,600 273,380

* COMMISSIONER OF REVENUE 367,882 508,317 521,400 521,400 365,691

* EQUALIZATION BOARD 0 0 0 0 72

~ TAX FIELD OFFICE 100 0 0 0 0

* TREASURER 329,096 438,887 439,100 439,100 277,659

* FINANCE 366,873 508,336 565,000 565,000 337,910

* INFORNATION TECHNOLOGY 708,296 1,308,607 1,740,800 1,674,800 818,327

* RISK MANAGEMENT 48,535 48,535 50,000 50,000 45,767

FY 2014

% of Budget

Realized

82.31

81.96

82.23

79.24

63.34

68.88

60.27

70.14

.00

.00

63 .23

59.81

48.86

91.53

59.77

49.87

62 .52

59.15

70.98

57.97

65.41

68.88

72.96

66.08

17.31

2,535,566 3,833,114 4,580,300 4,514,300 2,698,067

** BOARD OF ELECTIONS

DEPT 21 COURTS

* CIRCUIT COURT

* GENERAL DISTRICT COURT

* J & D RELATION GIST COURT

* CLERK OF CIRCUIT COURT

* CITY SHERIFF

* COURTHOUSE SECURITY

* JUROR SERVICES

38, 979

78,536

117, 516

56, 904

15,009

31,468

356, 935

722,146

123, 911

20,000

60, 680

104, 690

165,370

78, 101

18, 958

45, 564

501, 747

991, 391

172,332

20,000

51,000

140,600

191,600

81,800

28,800

50,400

503, 100

1,032,400

173,500

26,000

51,000

140,600

191,600

81,800

28,800

50,400

503,100

1,092,400

173,500

26,000

25,435

87,902

113,337

58,065

16,696

32, 964

346,560

797,066

114, 657

4,500

790,995 1,095,657 1,085,100 1,111,275 774,572 69.70

125



DEPT 22 COMMONWEALTH’S ATTORNEY* VICTIM WITNESS PROGRAM

** COMMONWEALTH’S ATTORNEY

DEPT 31 LAW ENFORCEMENT & TRAFFIC

* POLICE DEPARTMENT

* INVESTIGATION DIVISION

* POLICE GRANTS

** LAW ENFORCEMENT & TRAFFIC

DEPT 32 FIRE AND RESCUE SERVICES

* FIRE DEPARTMENT

* EMERGENCY MEDICAL

* FIRE GRANTS

** FIRE AND RESCUE SERVICES

DEPT 33 CORRECTION AND DETENTION

* PROBATION OFFICE


JULY 1, 2013 MARCH 31, 2014

PROGRAM GM6O1L

CXDVSMO9

ACCOUNT DESCRIPTION

FY 2013 FY 2013 FY 2014 FY 2014

YTD Year-end Original Amended

7/1 - 3/31 Actual Budget Budget

101,834 139,874 141,100 141,100

0

261, 159

0

301,207

0

47,200

0 8,293

81, 947

34,532

50,822

53,697

80,274

0

203,100

0

203,100

1,674

FY 2014 FY 2014

YTD % of Budget

7/1 - 3/31 Realized

103,126 73.09

892,829 1,235,531 1,226,200 1,252,375 877,698 70.08

5,077,654 7,194,380 7,500,200 7,574,600 5,298,947 69.96

.00

66,762 122.74

5,338,813 7,495,587 7,547,400 7,641,362 5,389,187 70.53

3,403,578 4,684,185 4,923,700 4,923,700 3,691,874 74.98

3,488,931 4,818,156 5,126,800 5,126,800 3,775,646 73.65

1,694 48.41

1,694 48.41

343,818 70.82

343,818 70.82

130,479 78.79

43,135 91.78

36,014 86.16

685,266 73.68

888,420 1,179,527 1,184,500 1,184,500 894,895 75.55

22,336 29,219 23,600 23,600 15,424 65.36

23,676 35,978 35,000 35,000 18,336 52.39

35,453 51,695 70,800 70,800 51,144 72.24

40

83, 732

2,567

1,674

.00

41.23

3,500

2,567

3,500

3,500

321, 524

321,524

449,706

** CORRECTION AND DETENTION

DEPT 34 INSPECTIONS

* INSPECTIONS DEPARTMENT

** INSPECTIONS

DEPT 35 OTHER PROTECTION

* ANIMAL CONTROL

* EMERGENCY SERVICES CD

* HAZARDOUS MATERIAL* COMMUNICATION OPERATIONS

** OTHER PROTECTION

DEPT 41 MAINT HIGHWAY, STREET ETC

* STREETS

* STORM DRAINAGE

* LOUDOUN MALL

3,500

466,000

449,706

485,459

466,000

95,592

61, 904

46,664

684,260

485,459

137,768

77,098

66,397

898, 264

165,600

47,000

41,800

930, 100

165, 600

47,000

41,800

930, 100

126


FY 2013

YTD

7/1 - 3/31

81,466

FY 2013

Year- end

Actual

116,892

FY 2014

Original

Budget

129,400

FY 2014

Amended

Budget

129,400

943,174 1,315,126 1,388,300 1,388,300

943,174 1,315,126 1,388,300 1,388,300

FY 2014

YTD

7/1 - 3/31

84, 903

969, 661

969, 661

348,491

823,414

340,555

822,952

515, 138

1,094,213

FY 2014

% of Budget

Realized

65.61

69.85

69.85

49.40

73.70

64.29

705,400

1,117,300

705,400

1,117,300

1,163,508 1,609,351 1,822,700 1,822,700 1,171,905

0 496,565

PROGRAM GM6O1L FOR FISCAL YEAR 2014

CXDVSMO9 JULY 1, 2013 - MARCH 31, 2014

ACCOUNT DESCRIPTION


DEPT 41 MAINT HIGHWAY, STREET ETC

~‘~‘ MAINT HIGHWAY, STREET ETC

DEPT 42 SANITARY & WASTE REMOVAL* REFUSE COLLECTION

~“~‘ SANITARY & WASTE REMOVAL

DEPT 43 MAINT GENERAL BLDG/GROUND

~ JOINT JUDICIAL CENTER

* FACILITIES MAINTENANCE

~‘~‘ MAINT GENERAL BLDG/GROUND

DEPT 53 WELFARE/SOCIAL SERVICES

* ELDERLY PROP TAX RELIEF

** WELFARE/SOCIAL SERVICES

DEPT 71 PARKS & RECREATION

* SUPERVISION PARKS & REC

* SPECIAL EVENTS TROLLEY

* MAINTENANCE

* COMMUNITY REC PROGRAMS

* OUTDOOR SWIMMING POOL

* INDOOR POOL

~ WAR MEMORIAL & ADDITIONS

* SCHOOL AGE CHILD CARE

* ATHLETIC PROGRAMS

** PARKS & RECREATION

DEPT 72 CULTURAL ENRICHMENT

* APPLE BLOSSOM FESTIVAL 17,464 55,996 29,500 29,500 10,481 35.53

~ CULTURAL ENRICHMENT 17,464 55,996 29,500 29,500 10,481 35.53

DEPT 81 PLANNING & COMMUNITY DEVL

* PLANNING DEPARTMENT 147,671 227,002 278,900 278,900 205,310 73.61

* REDEVELOPMENT & HOUSING 1,087,168 1,087,168 21,500 21,500 15,090 70.19

* ZONING DEPARTMENT 106,437 141,175 211,200 241,200 134,047 55.57

* ECONOMIC DEVELOPMENT 701,885 1,384,953 799,500 799,500 210,737 26.36

520,000

0 496,565

520,000

320,596

0

520,000

454,602

0

520,000

.00

567,700

0

580,200

0

1, 113, 165

55, 316

62,849

115,284

267,600

123,037

124,385

.00

1,326,365

75, 651

106, 824

161,304

386,838

170, 973

174,639

971,430

73,100

110, 600

226,450

377,825

183,650

199,525

958,930

73,100

110,600

226,450

377,825

183,650

199,525

337, 502

3,815

606,706

56,266

57,709

133, 755

242, 183

126,215

120,536

58.17

.00

63.27

76.97

52 .18

59.07

64 .10

68 .73

60.41

62 .162,182,233 2,857,196 2,710,280 2,710,280 1,684,689

127

PREPARED 04/15/14, 08:01:09 EXPENDITURES BY DIVISION BY CATEGORY PAGE

PROGRAN GM6O1L

CXDVSMO 9


JULY 1, 2013 - MARCH 31, 2014

FY 2013 FY 2013 FY 2014 FY 2014 FY 2014 FY 2014


ACCOUNT DESCRIPTION 7/1 - 3/31 Actual Budget Budget 7/1 - 3/31 Realized


DEPT 81 PLANNING & COMMUNITY DEVL

* OLD TOWN WINCHESTER ADMIN 151,140 292,870 437,100 437,100 317,148 72.56

~ GIS 61,202 81,259 89,300 89,300 59,035 66.11

~‘~‘ PLANNING & COMMUNITY DEVL 2,255,504 3,214,427 1,837,500 1,867,500 941,366 50.41

DEPT 91 NONDEPARTMENTAL

* OTHER 105,855 456,937 588,144 588,144 110,645 18.81

* OUTSIDE AGENCIES 157,832 182,713 282,713 282,713 247,832 87.66

* REGIONAL AGENCIES 4,519,180 4,862,867 5,065,041 5,065,041 4,633,160 91.47

~ NONDEPARTMENTAL 4,782,867 5,502,517 5,935,898 5,935,898 4,991,636 84.09

DEPT 93 TRANSFERS

* INTERFUND 20,064,152 30,493,422 33,989,702 53,989,702 19,801,652 36.68

~ TRANSFERS 20,064,152 30,493,422 33,989,702 53,989,702 19,801,652 36.68

DEPT 95 DEBT SERVICE

~ DEBT 35,467,525 36,195,347 9,255,420 9,446,669 9,318,678 98.65

** DEBT SERVICE 35,467,525 36,195,347 9,255,420 9,446,669 9,318,678 98.65

‘~‘~‘ GENERAL OPERATING FUND 81,985,915 103,016,460 80,000,000 100,354,845 54,570,567 54.38

81,985,915 103,016,460 80,000,000 100,354,845 54,570,567 54.38

128

city council work session tuesday, april 22, 2014 6:00 pm

Documents