ceo report | capslo

CEO Report

To The Board of Directors

August 16, 2018

Southwood Board Room

1030 Southwood Drive

San Luis Obispo CA 93401

02 Facilities - Page 4

03 Human Resources Department - Page 5

04 IT Department - Page 7

Central Administration

06 CCRC - Page 12

07 Head Start - Page 18

07.1 Early Head Start In-Kind YTD - 0

07.2 2019 Early Head Start budget vs. actual - Page 21

07.3 2018 Early Head Start CCP budget vs. actual - Page22

07.4 Early Head Start CCP In-Kind YTD - Page 23

07.5 Head Start In-Kind YTD - Page 24

07.6 2019 Head Start budget vs. actual - Page 25

08 Migrant and Seasonal Head Start Program - Page 26

08.1 2018 MSHS Board ETC - Page 30

08.2 2018 MSHS Board Child Counts - Page 31

08.3 June ETC Enrollment - MSEHS, 1st Partnership, and2nd Partnership - Page 32

09 San Diego Head Start Program - Page 38

09.1 6-18 NSD HS-EHS - Page 39

10 State Child Development Programs - Page 42

Child Youth and Family Services

12 Adult Day Services - Page 47

13 Energy - Page 48

Program Reports

05 Planning Department - Page 11

11 Meals served_2018 - Page 44

Program Update

CEO Report to the Board of Directors

Page 2 of 69

14 Family Support Services - Page 49

15 Health and Prevention - Page 51

16 Homeless Services - Page 55

17 Supportive Services for Veteran Families - Page 58

19 Introducing the Director of the Office of Head Start -Page 61

20 Applications for New Awards - Page 62

26 MSHS CLASS Scores - Page 63

21 Childhood & Family Experiences Study - Page 64

22 National School Lunch - Page 65

23 National Average Payment Rates - Page 66

24 Improve Well Being of Children - Page 67

Correspondence/Memorandums

18 Volunteer Program. - Page 60

25 MSHS CLASS Scores - Page 69

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FACILITIES DEPARTMENT

Facilities Director Jason Lal

Facilities Department Update

August 2018

MSHS/MSEHS:

Budget Revision Projects: We are currently working on some budget revision projects that include

adding HVAC in the Glenwood kitchen, HVAC at Artesi 2 in San Joaquin County, security fencing and

gates at El Jardin, adding a door and wall at Buena Vista, and playground repairs at Riverview.

Year-End Projects: We have approximately $46,000 in year end projects that are scheduled to be

completed by the end of the fiscal year. Each of these projects is under $5,000 and has been approved

by Program, Facilities, Finance and our COO. Projects include flooring, painting, plumbing, electrical,

etc., and are health and safety related.

Head Start/Early Head Start and State CDE:

Ongoing support: Ongoing support by performing preventative and routine day-to-day maintenance.

Homeless Program:

40 Prado Road: 40 Prado is continuing to progress well. Asphalt has been installed, bathroom stalls are

in, and floor coatings are in. Ongoing work continues in the kitchen, courtyard, designated fixture and

cabinetry areas, and the majority of the landscaping has begun. Playground equipment is expected to

ship the middle of September- the plastics part of the factory burned to the ground so those

components have been outsourced to accommodate the situation. Security system work is scheduled

to begin the week of August 13.

One bedbug was discovered recently at Maxine Lewis Memorial Shelter, but it was determined to be a

“lone hitchhiker” after several weeks of inspections by Clark Pest Control, who was using traps and lures to be sure.

Administration/Southwood/Other:

Current Projects: Continued assistance with day to day work requests as well as with grants, budget

development, inspections, year-end projects, renovations, set-ups for events, consulting, performing

walk through inspections, monitoring at our delegate agency’s sites, etc.

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HUMAN RESOURCES DEPARTMENT HR Director Ron Torres

HR Manager Brendan McMahon

HUMAN RESOURCES DEPARTMENT- JUNE/JULY 2018 Agency Headcount

Employee Headcount FT PT Totals

Regular 440 25 465

Seasonal 460 6 466

Limited Term 30 0 30

Subs/Temps 97 2 99

Total Employees 1060

New Hires Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD

Regular 6 7 7 8 5 7 10

Seasonal 1 8 6 5 5 4

Limited Term 0 1 2 4 4 1

Subs/Temps 7 4 4 6 5 3

Total 2017 14 11 20 22 14 21 18 98

Terminations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD YTD Turn %

Voluntary 20 19 10 17 25 16 14

Involuntary 2 2 2 1 2

Monthly Turnover % 2% 1.8% 1% 1.8% 2.6% 1.6% 1.5%

Turnover 2018 22 19 10 19 27 17 16 130 12.2%

I. Employee Benefits

CAPSLO 403B Plan Market Value

Participants with Balances 896 $25,679,869.22

YTD Total Contributions

$1,484,633.49

YTD Total Distributions $907,489.25

III: Workers’ Compensation Claims

2017 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

ENERGY 1

EHS 1 1

MSHS 2 1 1 2 6 1

HS 4 1 1 1

FSS

Admin 1

Homeless 1 1

CCRC 1

Total 2 3 2 7 3 8 2

YTD 2017 1 0 4 7 10 15 20 26 27 32 33 35

YTD 2018 2 5 7 14 17 25 27

Applicant Source Monthly – June/July 2018

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Current Jobs by Program – June/July 2018

Department Requisitions

HS & EHS & State Child Development 35

Migrant & Seasonal Head Start 60

Central Administration 4

CCRC 1

Family & Community Support Services 3

Energy Services 1

SSVF 2

Health & Prevention Youth Programs 2

Homeless Services 5

Adult Day Services 1

Facilities 3

Total 117

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IT DEPARTMENT

Program Lead Brian Crawford

1. 549 Work Orders completed during the last 30 days. Work order category counts:

54 Software - Support 5 Monitor/mount - Installs 38 Password 5 Training 32 Computer - Issue 5 Video Conferencing 31 Questions 4 ClientTrack - Client - Change 30 Purchase 4 ClientTrack - Questions 27 Printer - Issue 4 Email Group Update 24 *Invalid Requests 4 Printer - Install 19 *Duplicate Ticket 4 Website Issue 18 Phone - Desk 3 Browser Issues 18 User - Disable 3 ClientTrack - Client - Delete 17 Computer - Installs 3 ClientTrack - Client Duplicate 17 Email / Google Apps 3 ClientTrack - Password 17 Internal IT 3 ClientTrack - User - New 17 User - New 3 Website Intranet 16 Unlock Account 2 ClientTrack - Form change request 14 Smart Phone / Tablet 2 ClientTrack - User - Modify 11 ClientTrack - Data Request 2 Computer - Move 11 Equipment Checkout 2 Monitor Issue 11 Network Drive 2 Mouse/Keyboard 10 Meeting Room Setup 2 Software - Update 9 Phone - Cell 2 Time Clocks 8 Network Issues 1 Fax 8 Scanner - Issue 1 Meeting Room Equipment 8 Software - Install 1 Scanner - Install 7 User - Modify 1 Wireless - WiFi 6 Door Locks / Alarm

2. Installs: a. Adult Day Services

i. 1 scanner install b. CCRC

i. 1 computer install ii. 1 printer install

c. Cielito i. 2 computers installed

d. Hollister i. 1 laptop install

e. Kerman State/MSHS i. 1 scanner install

f. MLM Shelter i. 1 monitor repair

g. Nipomo Dana St. i. 1 computer install

h. Paso Union i. replace desk and portable phones

i. RJ Blunt State/MSHS

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i. 1 scanner ii. 1 printer install (color laserjet)

j. San Jerardo MSHS i. Repair desk phones

k. Southwood i. 3 Computers installed

ii. 16 monitors installed iii. 1 scanner installed iv. 1 printer installed

3. Moves: a. Sally Rogow home office b. Payroll reconfiguration

Projects: c. New CAPSLO website is live d. Cloud Spiceworks setup for CYFS Learning Genie support e. Airwatch migration project

i. 57/163 devices listed on airwatch migration plan are enrolled in new airwatch f. Network modernization project for E-Rate eligible sites are in progress

i. 4/49 sites completed. 11 sites scheduled for the next 2 weeks g. Ordered new internet connection from Digital West to replace internet from CenturyLink h. Preparing for 40 Prado network and telecom wiring

ClientTrack Update for July 2018

Updated CSBG CSD 295 Report has errors. Currently troubleshooting issues to ensure accuracy.

Program specific FNPIs and services have been added to the departments that requested them.

Development of a customized setup to fit the reporting needs of TAPP has been placed on hold until all of their

requirements are figured out.

Homeless Services is looking to start using scannable ID cards for all services at the new center.

The common intake and setups for all programs to collect new data fields have been completed.

o Once staff are trained on the new items, the final setups will sync over to the live site.

Below are the numbers for clients served between 1/1/2018 and 6/30/2018.

o Total clients served – 27,719

5196

3739

4551

3519

7693

1118 1011615

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

0 to 5 6 to 11 12 to 17 18 to 23 24 to 44 45 to 54 55 to 69 70+

Clients by Age

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CAPSLO IT Survey Results

Adult Day

Services

0.34%

Child, Youth,

and Family

Services

54.30%

Energy

Services

10.34%

Family and

Community

Support

Services

5.02%

Health and

Prevention

26.01%

Homeless

Services

3.64%

Veteran's

Services

0.36%

Clients by Department

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Google Apps Usage

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PLANNING DEPARTMENT

Program Lead Donna Fioravanti

Planning Department Activities for June and July, 2018

Grant application(s) Submitted in June and July:

First 5 Ventura County CCRC-Quality Counts $120,000

*Big Lots Foundation Adult Wellness $3,000

PG&E Community Giving 40 Prado $5,000

OAH Year 4 Renewal

Teen Sexual Health

Empowerment 830,000

*Rotary Paso Robles Adult Day Center 1,000

Monthly Totals $959,000

Grants Previously Submitted, Awarded in June and July:

Growing Together Initiative

– SLO Community

Foundation Clinics - INclued $ 3,000

Community Needs –

SLO Community Foundation

Adult Wellness & Prevention

Scrng. $15,000

*FHL Bank of San Francisco 40 Prado $720,000

GIA City of SLO Homeless Services 6,750

GIA City of SLO

Adult Wellness & Prevention

Scrng. 3,750

Monthly Total $748,500

Grants Previously Submitted, Denied in June and July:

Women’s Legacy Fund –

SLO Community Foundation Dream It, Be It $45,000

*DSS – SLO County Sex Ed Foster Youth $130,000

Harold J. Miossi Charitable

Trust 40 Prado $95,021

Altrusa International Liberty Tattoo Removal $2,000

* new funding source

Other Activities:

July is end-of-year reporting, as well as new contract time. The Planning Department timely submitted 20 annual

and 4th quarter reports to funders, and routed new contracts for the fiscal year.

New Planning Department Administrative Assistants Deb Burgo and CeeCee Mazelin were hired and are quickly

getting up to speed to become grant writers.

Commenced work on the new Community Needs Assessment for the 2019 CAP, with the help of volunteer Ellen

Morrison. This year surveys will be scantron-readable, saving valuable staff and volunteer time in coding data.

External agencies are being contacted for survey distribution. Partner and client surveys also reviewed.

Sally and Donna attend CSD Annual Report training in Sacramento, now ROMA-oriented.

Continued working with CCRC staff and a Cal Poly Sociology class for the Childcare survey that is part of an

agency Strategic Plan goal.

Submitted contract extension paperwork to the Area Agency on Aging for the Adult Day Center and Energy

Services.

Represented CAPSLO at regional Census planning meeting in Santa Maria

Commenced working on comprehensive MSHS community assessments

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CHILD CARE RESOURCE CONNECTION

Program Director Sheri Wilson

August 2018 REPORT

RESOURCE AND REFERRAL PROGRAMS

May-18 Jun-18 Jul-18

Requests for child care information 957 1091 961

Requests for child care referrals in-house 69 57 95

Requests for child care referrals online 161 150 143

Total Referrals 230 207 238

Child Care Referral Statistics

Ages

Infant (under 2 years) 116 125 125

Preschool (2 years through 5 years 11 months) 95 74 118

School Age (6 years and older) 63 44 40

Type of Care

Full-time child care (35 hours or more/week) 243 224 217

Part-time child care (less than 35 hours/week) 53 41 79

Before and/ or after school child care 14 6 43

Summer only child care 18 12 8

Other child care (evening, overnight, weekend, 60 31 39

rotating schedule, drop-in)

Family Needs for Care

Employed 211 187 208

Seeking Employment 13 8 65

In school/ training 6 9 5

Other parental needs 5 0 12

Child Protective Services 1 1 1

Alternate/ back up 0 1 7

Mildly ill child 0 0 0

Enrichment and/ or development 0 3 8

Upcoming Trainings:

8/25/18 Developmentally Appropriate Curriculum in Early Childhood (Spanish)

8/22/18 & 8/19/18 Google for your business (Spanish)

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Prevention and Early Intervention Program (PEI): Yenny Alvarez

In 2017-2018 we achieved the following results

Fifty-three percent (53%) of children assessed (132 children) demonstrated improved social competence

and skills

Sixty-three percent (63%) of children (45 children) initially identified as impulsive demonstrated a

decrease in impulsivity

Forty (40 %) of children (2 children) initially identified as emotionally aggressive demonstrated a decrease

in their emotionally aggressive behavior

One hundred percent (100%) of parent said newsletters have helped better understand child’s social and emotional development

o “It shows me how she interacts with others”

One hundred percent (100%) of parent said activities and lesson extension activities were helpful

Eighty Seven (87%) of parent said parenting skills have improved as a result of this resources o “Better able to play more with our child and listen to her” o “Better communication and better understanding” o “I make everyday activities like cooking/grocery shopping time to learn where I may have just

done without engaging my child” o “xxxx is more talkative and open about her needs and shares her experiences with me from

school” o “Being patient is the key, communicating and explaining” o “Much more social” o “My son is more social and great motor skills” o “Every bit of information helps as we navigate the “three-nager” years. o “Communicating much better” o “The activities she is participating in extends into what we do outside of school” o “Get to know my kids better has taught me to be a better parent” o “I don’t know if it helped my parenting per say but it’s helpful knowing how she is dealing with

conflict/issues at school so we can keep it consistent & refer to the “buzz words” used at school” Ninety five percent of parent said their child’s social emotional and behavior sills have improved

o “Our child has always been social, but this school and the teachers have improve her skills” o “xxxx loves her new preschool teachers and friends and enjoys attending very much” o “Communicates very well” o “These lessons give good prompts to continue lessons at home. It’s appreciated!” o “Being able for her to have group activities helps” o “My child is kind, sharing, and respectful. Thanks for the help of the program and provider” o “Children are learning to follow directions and why they need to follow them”

Child Care Food Program: by Rachel Puente

Child Care Food Program monitors conducted 33 site visits in the month of July. One-hundred and nine (109)

claims for reimbursement were processed for over 44,000 meals served to children in participating Family

Child Care Homes.

Visits to recently recruited programs revealed that many have joined our program as a result of

recommendations from their peers or other CAPSLO program staff. Through connections and relationship

building we have been able to sustain our program despite the decreasing numbers of licensed programs in

our county.

During visits this month, providers expressed their gratitude for our Food Program. They are able to feed the

children healthy food and some were proud to have switched to organic foods because the extra money from

the program allowed them to do so. It is great to have a program like this for our community.

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First 5 Improving and Maximizing Programs so All Children Thrive (IMPACT): by David Fimbres

Seventeen (17) site visits were conducted providing individualized support on the Family Child Care

Environmental Rating Scale (FCCERS), Desired Results Developmental Profile (DRDP), Child Development

Accreditation (CDA), Ages and Stages Questionnaire (ASQ), and/or the University of California Riverside (UCR)

class.

On July 21st and 22nd, we hosted the course, “Developmentally Appropriate Curriculum in Early Childhood

Education,” presented by UCR. Twenty (20) Quality Counts participants are enrolled and we have heard plenty of positive feedback regarding the content of this course. The book required for this class is out of print,

which has been a barrier for many of our participants. Because of this, we have worked to facilitate the

sharing of resource and materials in order to support the completion of coursework.

During the monthly Quality Counts meeting, we focused on provider successes in Fiscal Year 2017-2018.

Twenty-two (22) participants attended, sharing their experiences with ASQ and FCCERS, and describing

impacts on their programs and parent feedback. We facilitated reflection on where we started and opened up

the conversation to where we want to go as we move forward with quality improvement. Providers gave

feedback on the types of workshops they would like to attend. Providers were given time and space to study

together for their UCR class and asked that we plan another study session the following week.

Emergency Foster Bridge Program: Kellie Carey

In the month of July, the Bridge program received three new referrals, potentially serving an additional four

children. Two of the children have already been placed at licensed family child care homes. The other two

children are infants and their caregivers are still in the process of interviewing licensed programs. Many

enrolled foster children are school age and have been attending summer camps. Some of thee camps required

approval prior to the continuation of service which was a challenge because we hadn’t received approval to continue services in the new Fiscal Year until the last week of June.

At this time, we are providing Emergency Foster Bridge child care funding for 33 children and have plans to

reach out to the child care programs serving them to provide more Trauma Informed Care training.

Women’s Empowerment and Neighborhood Child Care Project: Magnolia Salazar

We were invited to participate in a resource fair at a People’s Self Help Housing apartment complex in the city

of Arroyo Grande. Residents were encouraged to attend the event where they received informational

resources from the community, children’s helmets, food bank distributions, free lunch and raffle prizes. Some

children danced with a Zumba instructor. It was a fun day that allowed us to connect with potential program

participants. We successfully recruited one attendee who has already participated in an informational meeting

and started the online orientation. She was exited that she could be licensed and work from home.

One continuing participant submitted her licensing application and received a pre-licensing inspection in

preparation for the one conducted by the licensing agency. We are also working to reconnect with participants

who had expressed interest but were unable to follow-through for various reasons. One individual has a

renewed interest in becoming licensed. She is already providing care to a family with three children. We

provided her with an overview of the licensing process and worked with her to support the completion of

online orientation. Another participant who was fingerprinted is now waiting to hear from licensing analyst to

schedule a licensing visit. We will be providing her a fire extinguisher and materials for her program and

environment.

Resource and Referral Program: Shana Paulson

The Child Care and Development Block Grant (CCBDG) Act of 2014 which reauthorized the Child Care Development Fund

has prompted California to move toward a Statewide Database for child care referrals. In response, the California

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Resource and Referral Network contracted with AJWI to pilot test a Statewide Database that local Resource and Referral

Agencies could use for their data or provide periodic uploads from existing systems. After seeing a presentation at the

2017 annual conference, we considered our programmatic needs and crafted a Request for Proposal.

We ultimately selected to contract with AJWI to use the My Child Care Plan (MCCP) for the following reasons:

MCCP will be the Statewide database for California. Resource and Referral data includes information about

Temporary Suspension Orders, License Revocations, Probationary Licenses and facility closures. Real-time

updates are critical to ensuring child safety through access to accurate and timely information.

MCCP referrals provide direct linkages to the Department of Social Services, Community Care Licensing

Transparency Website promoting the utilization of this resource. The Transparency Website provides

information on recent licensing inspections, substantiated complaints, and corrective action, all of which play a

critical role in consumer education.

Existing data indicated that 76% of our child care referrals were conducted online without any interface with a

referral counselor. We wanted a more user-friendly, quality product for our clients. Increased competition from

entities like Care.com, Craig’s list and others that do not conduct proper background checks or provide linkages

for informed decision-making put children at risk.

In 2015, membership of the California Resource and Referral Network adopted the Standards for Child Care

Planning and Referral. This resulted in the piloting of a system that integrates child care planning and resource

dispensation with referrals. MCCP will soon be able to provide us the means of tracking referrals for financial

supports, health and wellness services, and other resources that can be critical to a family’s ability to access quality child care in our county. The individualized plan created for each family will include action steps, income

threshold information for funded programs, and a number of other customizable components. MCCP will be

able to allow us to document the ways in which our agency does so much more than just provide a list of child

care programs.

Our new database was launched in July 2018 and plans are in the works to utilize program self-update features to

ensure high quality referrals are accessible to families in our community.

Subsidized Child Care: by Mika Buchanan

Our subsidized child care program serves families in San Luis Obispo County that are low income and have a

qualifying need (working, seeking work, education/Training) for child care services. Families choose whom

they wish to care for their child and CCRC reimburses the approved child care services provided, directly to the

child care provider. The California Department of Education and the Department of Social Services of SLO fund

CCRC.

The following chart shows the direct child care reimbursements per month and the number of children served.

Direct Services Paid by Month June 2018 July 2018

Children Served 1005 986

Child Care Payments $671,898.77 $640,212.23

Child Care Resource Connection Outstations: by Mika Buchanan

Family Resource Specialists are co-located in the Department of Social Service offices throughout the County

of San Luis Obispo. We currently have 5 Specialists covering the 5 DSS office locations. Specialists are there to

provide child care referrals to families looking for child care providers and to enroll all CalWORKs referred

families into the subsidized child care program. Specialists are also liaisons to the DSS workers and CCRC

workers with regard to the clients we serve.

Families requesting child care referrals are directed to contact Outstation workers for a provider listing. The

majority of child care referrals made by Outstation specialists have become “enhanced referrals” where staff makes multiple phone inquiries to providers to locate a child care opening meeting the parent’s need and

schedule, as well as utilizes MapQuest when distance and transportation issues impact a parent’s accessibility to services.

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Local Child Care Planning Council: by Raechelle Bowlay-Sutton

Council Meeting

At the June 6, 2018 meeting, the Council voted to approve the 2018 LPC Priorities Report, with data consistent

from the 2017 report. The LPC Priorities Report is a mandate of the Council to provide local direction and data

regarding waiting lists and needs of state-funded programs in the county. The LPC Priority assignments directs

where new funded programs should be located based on need if/when there is additional state funding. The

Council also voted Lauren Thorne, Classified Coordinator at SLOCOE for the position of 2019-2020 Council

Chair. Lisa Fraser will serve as 2018-2019 Council Chair. The Council also voted to update the 2018-2019

meeting times to 12:00 – 1:30pm on the first Wednesdays of the month. The next meeting of the Council will

be on Wednesday, September 12, 2018. All are welcome to attend.

Quality Counts (SLO County QRIS): by Britney Ogden

Engagement

36 center-based programs enrolled

39 family child care providers enrolled

During this reporting period, Quality Counts staff also met with an additional 13 center-based sites who are

interested in joining the initiative.

DRDP Trainer Certifications

DRDP Certified Trainer Institute is a training program designed by WestEd to increase the capacity of regional

trainers. In San Luis Obispo, two Quality Counts coaches have taken part in this institute:

Britney Ogden, center-based coach, completed DRDP (2015) and Meaningful Observations trainer

certifications on December 2, 2017. Britney is now perusing an additional three (3) trainer

Outstation Activity July 2018 Count

CD9600 Referrals from DSS to CCRC

Stage 1

Stage 2

WTW Exempt parents

13 families with 19 children were referred for Stage 1

4 families with 6 children were referred for PCW

2 families with 6 children were referred for Diversion

No Exempt families were referred for Stage 2

Client Intake Meetings

Stage 1

Stage 2

9 intakes were completed

4 intakes were completed

An additional 5 parents had an appointment for a Stage 1 or

a Stage 2 intake, but did not show for the meeting.

Enrollments 12 families with 21 children were enrolled into Stage 1

8 families with 11 children were enrolled into Stage 2 as

CalWORKs Direct Enrollment, Diversion or PCW

Outstation Contacts 186 phone calls received from parents and providers

regarding services in Stage 1 and Stage 2 Child Care.

Child Care Referrals 48

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certifications from WestEd including: (1) Planning with Data, (2) Sharpening your Skills, and (3)

DRDPTech.

Karina Ayala, FCC coach, began the certification process in January 2018. To date, she has completed

the entire in-person train-the-trainer workshop and her first co-training. Karina will complete her

second co-training and her final solo certification training in September.

CLASS Based Coaching Program

First 5 CA is funding participation in the CLASS Based Coaching Program for several counties throughout

California. CLASS Based Coaching is designed to certify coaches in providing support around the CLASS tool

and MyTeachstone subscriptions. This is a yearlong process and involves videotaping coaching sessions,

completing reflective homework, and participating in MyTeachstone coach support online. Participating staff

from San Luis Obispo County include:

Britney Ogden

David Fimbres

Karina Ayala

Environment Rating Scales (ERS) Recertification

Raechelle completed ERS recertification for Early Childhood Environment Rating Scale (ECERS), Infant Toddler

Environment Rating Scale (ITERS) and Family Child Care Environment Rating Scale (FCCERS) Regional Anchor.

ECERS Regional Anchor Recertification – April 24-27 in Ventura, CA

Raechelle Bowlay-Sutton and Kayla Benado

ITERS Regional Anchor Recertification – May 7-10 in Ventura, CA

Raechelle Bowlay-Sutton

FCCERS Regional Anchor Recertification – May 21-24

Raechelle Bowlay-Sutton

QRIS Hub Region 7 Assessor Pilot Project

The Council will be applying for the QRIS Hub Region 7 Assessor Pilot Project as described below.

First 5 Ventura County is the Fiscal Lead for the CA-QRIS IMPACT Hub Region 7 (Hub), which includes Ventura,

Santa Barbara, and San Luis Obispo counties. Funded by First 5 California, the Hub is a mechanism for

promoting regional collaboration to support a common CA-QRIS framework, share resources, create

efficiencies, and reduce administrative costs. Based on a Hub Needs Assessment conducted in 2017, the Hub

partners agreed to pursue the implementation of a Regional Assessment Pilot to efficiently coordinate CA-

QRIS assessments throughout the region.

Program Resource: by Sandra Woods, Program Resource Manager:

We recently received our much-anticipated augmentation in our Great Care program of $93,699.

Unfortunately, this still leaves us with a need of approximately $85K. We have been assured by our

consultant; however, that we will receive the needed funds to meet our provider pay needs in this grant. We

need an additional $150K from the County of San Luis Obispo for our Stage 1 contract to fully meet our

provider pay projections in that program. We have been in discussions recently with the County and

anticipate that these funds will also be forthcoming. Finally, we still await augmentations in Stages 2 and 3

with an anticipated need of $251K and $154K, respectively.

Our contracts from the state for the 18.19 FY should be coming anytime now but we believe we will be in good

fiscal shape for next year.

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HEAD START/EARLY HEAD START PROGRAM Program Director Debra Welch

San Luis Obispo County Regional Center Updates:

Paso Robles EHS – Submitted by Karen Easton, Center Supervisor

In the month of July Early Head Start had lots of fun! Playing with water was

one of their favorite things to do. Teachers would wet the sandbox and let it

rain while the kids played in the sand. Other activities included making their

own playdough, collage pictures of themselves. The best part was the end of

the year ceremony – the children sang songs for their parents, received

certificates, & saying good-bye to all the toddlers. All children will be moving on to preschool in the fall.

Paso Robles HS – Submitted by Karen Easton, Center Supervisor

In the month of July, the Head Start Full Day class focused on science and outdoor gross motor skills. With the

weather being so hot, we had many water play days. The children enjoyed being able to paint the sidewalk

with water and to be able to create their shadows onto paper with water. The highlight of July was planting

our grass seeds and watching the grass grow.

Georgia Brown EHS – Submitted by Brandy Blackburn-Herndon, Center Supervisor

The children have been very interested in the school bus that passes by our school every day so…. We rode a school bus and went on our VERY FIRST Field Trip In Georgia Brown EHS history last month!!! We boarded the

school bus, and took a tour around Paso Robles looking at the different buildings that our community services

agencies reside in. We stopped by the Paso Robles Library, the Paso Robles Police Department and the Paso

Robles Post Office. Our final stop (where we actually got to get off the bus) was the Paso Robles Fire

Department.

Once there, we were allowed to climb through an actual fire engine, see

where the firemen/woman sleep, eat, and work out. We also watched 3

recruits quickly dress from head to toe in all their fire gear. Once they were

dressed, one firefighter got down on our level so we could hear him talk

through his mask and know that he is not scary but rather he is there to keep

us safe. After some stickers and a photo in front of the fire engine, we were

on our way home. The bus was full of happy chatter all the way back to the

center. So much excitement!

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We always, we love introducing the children to new activities.

The lastest and most exciting activity has been Plunger Painting! They spent hours experimenting with

them...everything from the size and thickness of the ring to slamming down hard enough to have them stick to

the sidewalk.

Learning is happening everywhere we look!!

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SAN LUIS OBISPO EARLY HEAD STARTIn-Kind Breakdown

BUDGETED IN-KIND BY TYPE1,642,191

HS 280 52% 861,074

EHS 254 48% 781,117

total 534Total EHS In-Kind Needed 781,117

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindCambria Cambria 4 1.57% 12,301

Cuesta College SLO 8 3.15% 24,602

Georgia Brown Paso Robles 16 6.30% 49,204

High Street SLO 8 3.15% 24,602

Step by Step Arroyo Grande 18 7.09% 55,355

Sunnyside Los Osos 8 3.15% 24,602

FCC Various 36 14.17% 110,710

HBT Various 156 61.42% 479,741

254 100.00% 781,117

Estimate

Center

Budgeted

In-Kind In-Kind April In-Kind May In-Kind June

YTD

TOTALS

Amount

RemainingCambria 12,301 322 322 11,979 3%

Cuesta College 24,602 1,893 4,670 430 6,994 17,608 28%

Georgia Brown 49,204 3,645 6,461 1,988 12,093 37,111 25%

High Street 24,602 1,911 2,058 2,179 6,148 18,454 25%

Step by Step 55,355 3,130 3,298 2,773 9,201 46,154 17%

Sunnyside 24,602 1,206 1,206 23,396 5%

FCC 110,710 1,078 4,615 8,831 14,524 96,185 13%

HBT/Office 479,741 3,187 5,083 7,209 15,479 464,262 3%

TOTAL 781,117 14,844 26,185 24,939 65,968 715,149 8%

Other Funding Dept. April May June July August SeptemberCCTR CDE 720 27,927 32,211 22,466 - - -

148,572$ 21%

of 69

25%

Budget Expense thru

June 2018

Amount

Remaining

%

Spent

A. PERSONNEL

5020 Salaries and Wages 1,639,313$ 396,248$ 1,243,065$ 24%

B. FRINGE

5110 Payroll Taxes 144,145 32,120 112,025 22%

5120 Health Insurance 408,489 136,662 271,827 33%

5130 Workers Comp 75,030 18,507 56,523 25%

5140 Retirement 35,245 10,615 24,630 30%

662,909 197,904 465,005 30%

C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 437 203 234 46%

E. SUPPLIES

5510 Office Supplies 2,640 377 2,263 14%

5520 Program Supplies 80,344 11,640 68,704 14%

5521 Other Supplies 26,340 2,633 23,707 10%

5522 Information Technology 34,600 1,433 33,167 4%

5540 Food Supplies 1,500 55 1,445 4%

5920 Copy Charges 1,620 182 1,438 11%

5935 Postage 1,500 653 847 44%

148,544 16,973 131,571 11%

G. CONTRACTUAL

5220 Legal 500 500 0%5240 Participant Payments 207,785 38,483 169,303 19%5290 Consultants 12,000 240 11,760 2%

220,285 38,723 181,563 18%

H. OTHER

5150 Other Employee Benefits 3,200 319 2,881 10%

5310 Local Mileage 1,080 112 968 10%

5330 Vehicle Maintenance 31,200 7,475 23,725 24%

5351 Pupil Transportation 500 - 500 0%

5410 Rent 124,765 31,585 93,180 25%

5420 Utilities 30,241 6,869 23,372 23%

5440 Janitorial 10,260 1,513 8,747 15%

5450 Repairs & Maintenance 42,368 6,220 36,148 15%

5620 Leasehold Improvements 42,000 42,000 0%

5640 Equip Repair & Maint 9,930 902 9,028 9%

5720 Liability Insurance 28,682 9,270 19,412 32%

5905 Recruitment 4,160 420 3,740 10%

5911 Payroll Processing Fee 11,664 1,944 9,720 0%

5940 Printing 4,500 49 4,451 1%

5945 Dues & Subscriptions 875 378 497 43%

5950 Telephone 12,000 2,366 9,634 20%

5965 Health Exams & Supplies 2,880 1,451 1,429 50%

5970 Parent Involvement 6,048 2,069 3,979 34%

366,353 72,940 293,413 20%

6000 Indirect 239,667 57,839 181,828 24%

TRAINING AWARD

Dept 226 Training expenses 76,676 16,322 60,354 21%

TOTAL EXPENDITURES 3,354,184$ 797,152$ 2,557,033$ 24%

Based on Budget

In-Kind Needed 781,117$ 13,205$ Budgeted Cost per Child

In-kind Reported - 6/18 est (148,572) 3,138$ Projected Cost per Child

Under(Over) 632,545$ 20,520$

Community Action Partnership of San Luis Obispo County, Inc. Early Head Start YTD Actuals by Categories - FYE 3/31/19

Based on Spending

169,093$

(148,572)$

of 69

75%

Budget Expense

thru June 30

Estimate to

Complete

Total Expense

Amount Remaining

% Spent

A. PERSONNEL

5020 Salaries and Wages 1,114,385$ 970,435$ 97,437$ 1,067,872$ 46,513$ 96%

B. FRINGE

5110 Payroll Taxes 100,772 89,043 7,869 96,912 3,860 96%5120 Health Insurance 369,102 286,284 31,050 317,334 51,768 86%5130 Workers Compensation 58,391 45,003 4,200 49,203 9,188 84%5140 Retirement 32,437 25,350 2,200 27,550 4,887 85%

560,702 445,680 45,319 490,999 69,703 88%

D. EQUIPMENT

5630 Capital Purchases 150,000 73,575 76,425 150,000 - 100%

E. SUPPLIES

5510 Office Supplies 900 2,446 5 2,451 (1,551) 272%5520 Program Supplies 40,566 59,869 (1,530) 58,339 (17,773) 144%5521 Other Supplies 6,912 5,877 450 6,327 585 92%5522 Information Technology 10,837 15,907 435 16,342 (5,505) 151%5540 Food Supplies 2,700 3,588 150 3,738 (1,038) 138%5920 Copy Charges 240 - 240 0%5935 Postage 1,080 2,042 100 2,142 (1,062) 198%

63,235 89,729 (390) 89,339 (26,104) 141%

G. CONTRACTUAL

5240 Participant Payments 322,927 249,635 25,300 274,935 47,992 85%5290 Consultants 9,020 10,742 10,742 (1,722) 119%5525 Subcontracted Services 27,200 25,602 2,300 27,902 (702) 103%

359,147 285,979 27,600 313,579 45,568 87%

H. OTHER

5150 Other Employee Benefits 600 693 50 743 (143) 124%5310 Local Mileage 2,006 578 85 663 1,343 33%5322 Monitoring 6,048 1,950 100 2,050 3,998 34%5330 Vehicle Maintenance 8,400 15,465 1,040 16,505 (8,105) 196%5410 Rent 72,597 63,862 6,321 70,183 2,414 97%5420 Utilities 18,600 21,560 2,015 23,575 (4,975) 127%5440 Janitorial 3,600 5,853 475 6,328 (2,728) 176%5450 Repairs & Maintenance 45,918 25,482 1,950 27,432 18,486 60%5620 Leasehold Improvements 20,000 20,000 20,000 0 100%5640 Equip Repair & Maintenance 2,700 4,143 175 4,318 (1,618) 160%5720 Liability Insurance 7,500 8,145 8,145 (645) 109%5905 Advertising & Recruitment 3,000 2,437 150 2,587 413 86%5911 Payroll Processing Fee 180 3,096 25 3,121 (2,941) 1734%5940 Printing 600 5,210 100 5,310 (4,710) 885%5945 Dues & Subscriptions 120 116 80 196 (76) 163%5950 Telephone 3,360 5,768 440 6,208 (2,848) 185%5965 Health Exams & Supplies 2,132 1,897 70 1,967 165 92%5970 Parent Involvement 2,400 2,550 75 2,625 (225) 109%5991 Laundry 120 113 10 123 (3) 103%

199,881 168,976 33,103 202,079 (2,198) 101%

6000 Indirect 182,188 156,805 14,704 171,509 10,679 94%TRAINING AWARD

DEPT 246 Training expenses 109,417 107,315 2,102 109,417 (0) 100%

TOTAL EXPENDITURES 2,738,955$ 2,297,760$ 297,035$ 2,594,795$ 144,160$ (1) 95%

Based on Spending

In-Kind Needed 622,073$ # 550,411$ 10,783$ Budgeted Cost per Child

In-kind Reported - 6/18 est (1,193,210) 10,216$ Projected Cost per Child

Under(Over) (571,137)$

Based on Budget

(1,193,210)$ (642,799)$

Community Action Partnership of San Luis Obispo County, Inc. Early Head Start Partnership YTD Actuals by Categories - FYE 7/31/18

of 69

SAN LUIS OBISPO EARLY HEAD START CCPIn-Kind Breakdown

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindFCC SLO SLO 36 21.95% 136,553

FCC KERN KERN 36 21.95% 136,553

Borrego Springs SD 4 2.44% 15,173

Cambria Cambria 8 4.88% 30,345

Cuesta SLO 8 4.88% 30,345

High Street SLO 4 2.44% 15,173

Paso Robles Paso Robles 8 4.88% 30,345


Las Mariposas Delano 8 4.88% 30,345

Ruben J Blunt Bakersfield 8 4.88% 30,345

Sunset Bakersfield 20 12.20% 75,863

Tierra Serena Shafter 16 9.76% 60,690

164 100.00% 622,073

ESTIMATED ESTIMATED ESTIMATED

Center

Budgeted

In-Kind

In-Kind

Aug

In-Kind

Sep

In-Kind

Oct

In-Kind

Nov

In-Kind

Dec

In-Kind

Jan

In-Kind

Feb

In-Kind

Mar

In-Kind

Apr

In-Kind

May

In-Kind

Jun YTD TOTALS

Amount

Remaining

FCC KERN/SLO 273,105 1,389 1,696 5,072 3,439 - 4,531 6,464 24,866 4,500 4,500 4,500 60,956 212,149 22%

Borrego Springs 15,173 - 873 988 805 - 1,838 158 64,585 750 750 750 71,497 (56,325) 471%

Cambria 30,345 852 458 120 667 - 2,138 - 371 375 375 375 5,732 24,613 19%

Cuesta 30,345 - 84 - - - - - 578 - 150 150 962 29,383 3%

High Street 15,173 - - - - - 979 - 1,277 350 350 350 3,306 11,866 22%

Paso Robles 30,345 731 46 - 246 - 1,587 828 1,052 400 400 400 5,690 24,655 19%

Sunnyside 30,345 - 5,381 5,675 991 289 11,269 4,393 775 750 750 750 31,022 (677) 102%

Las Mariposas 30,345 - - - - - - - - - - - 30,345 0%

Ruben J Blunt 30,345 - 119 368 417 - 946 1,786 2,605 250 250 250 6,991 23,354 23%

Sunset 75,863 1,521 646 1,089 786 1,198 2,201 905 3,335 1,200 1,200 1,200 15,281 60,581 20%

Tierra Serena 60,690 2,451 2,205 2,680 2,615 7,690 1,876 4,247 3,475 750 750 750 29,489 31,201 49%

TOTAL 622,073 6,944 11,508 15,992 9,967 9,177 27,365 18,780 102,919 9,325 9,475 9,475 230,926 391,147

Other Funding Dept. Aug Sep Oct Nov December January February March April May June TotalsCMIG and CCTR 705 & 712 88,577 71,331 87,078 75,113 66,562 91,012 93,720 139,403 89,680 83,226 76,583 962,285

1,193,210$

of 69

SAN LUIS OBISPO HEAD STARTIn-Kind Breakdown

1,642,191 HS 280 52% 861,074

EHS 254 48% 781,117

total 534

Total HS In-Kind Needed 861,074

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindAtascadero ED Atascadero 20 7.14% 61,505

Atascadero FD Atascadero 20 7.14% 61,505

Cambria Cambria 16 5.71% 49,204

CWR SLO 16 5.71% 49,204

Five Cities Oceano 40 14.29% 123,011

Cuesta SLO 16 5.71% 49,204

Stern Nipomo 24 8.57% 73,806

Oceano Oceano 24 8.57% 73,806

Paso Robles ED/FD Paso Robles 40 14.29% 123,011

Sequoia Morro Bay 20 7.14% 61,505

Las Vinas Shandon 12 4.29% 36,903


HBT 12 4.29% 36,903

280 100.00% 861,074

estimate

Center

Budgeted

In-Kind In-Kind Apr In-Kind May In-Kind June

YTD

TOTALS

Amount

Remaining

Atascadero ED 61,505 782 978 - 1,761 59,745 3%

Atascadero FD 61,505 1,398 555 - 1,953 59,552 3%

Cambria 49,204 7,300 122 7,422 41,782 15%

CWR 49,204 716 2,806 716 4,238 44,966 9%

Cuesta 49,204 3,678 5,429 - 9,108 40,096 19%

Five Cities 123,011 3,629 3,629 3,629 10,886 112,124 9%

Stern 73,806 1,346 1,531 1,011 3,888 69,918 5%

Oceano 73,806 1,458 - - 1,458 72,348 2%

Paso Robles ED/FD 123,011 3,558 3,376 2,734 9,667 113,343 8%

Sequoia 61,505 1,552 6,465 900 8,917 52,588 14%

Las Vinas 36,903 - - - 36,903 0%

Sunnyside 61,505 3,820 2,568 3,820 10,207 51,298 17%

HBT/Office 36,903 3,630 2,020 2,631 8,281 28,623 22%

TOTAL 861,074 25,566 36,658 15,562 77,786 783,288 9%

Other Funding Dept. April May June July August SeptemberCSPP CDE 780 136,095 72,541.52 - - - -

286,422$ 33%

of 69

25%

Budget Expense thru

June 2018

Amount

Remaining

%

Spent

A. PERSONNEL

5020 Salaries 1,660,034$ 313,296$ 1,346,738$ 19%B. FRINGE BENEFITS

5110 Payroll Taxes 150,983 25,214 125,769 17%5120 Health Insurance 474,410 180,774 293,636 38%5130 Workers Compensation 75,931 14,438 61,493 19%5140 Retirement 66,145 14,797 51,348 22%

767,469 235,223 532,246 31%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 1,676 461 1,215 28%E. SUPPLIES

5510 Office Supplies 2,400 2,043 357 85%5520 Program Supplies 76,431 9,296 67,135 12%5521 Other Supplies 400 - 400 0%5522 IT Supplies 30,600 691 29,909 2%5540 Food Supplies 2,400 28 2,372 1%5920 Copy Charges 3,900 324 3,576 8%5935 Postage 1,500 1,269 231 85%

117,631 13,652 103,979 12%G. CONTRACTUAL

5220 Legal 250 - 250 0%5290 Consultants/Contractors 18,500 - 18,500 0%

18,750 - 18,750 0%H. OTHER

5150 Employee Benefits 4,400 416 3,984 9%5310 Local Mileage 2,700 184 2,516 7%5330 Vehicle Maintenance 35,000 9,629 25,371 28%5351 Pupil Transportation 21,545 1,855 19,690 9%5410 Rent 77,692 18,984 58,708 24%5411 Mortgage Payments 33,540 6,750 26,790 20%5420 Utilities 56,940 9,736 47,204 17%5440 Janitorial 13,260 1,508 11,752 11%

5450 Repairs for Centers 74,371 13,854 60,517 19%

5620 Leasehold Improvements 103,000 103,000 0%5640 Equip Repair & Maint 17,800 3,111 14,689 17%5720 Liability Insurance 42,738 12,357 30,381 29%5905 Recruitment 9,150 709 8,442 8%5911 Payroll Processing Fee 15,420 3,885 11,535 25%5940 Printing 6,300 350 5,950 6%5945 Dues & Subscriptions 1,500 738 762 49%5950 Telephone 11,700 1,996 9,704 17%5965 Medical/Dental Supplies 4,950 93 4,857 2%5970 Parent Activity Fund 3,960 1,489 2,471 38%5991 Laundry 960 126 834 13%

536,926 87,770 449,156 16%

6000 Indirect 239,959 52,032 187,927 22%

TRAINING AWARDTraining expenses 39,890 3,349 36,541 8%

TOTAL EXPENDITURES 3,382,335$ 705,783$ 2,676,552$ 21%

Based on Budget Based on Spending

In-Kind Needed 861,074$ 12,079.77$ Budgeted Cost per Child

In-kind Reported - 6/18 est (286,422) 2,521$ Projected Cost per Child

Under(Over) 574,652$ (136,711)$

Community Action Partnership of San Luis Obispo County, Inc. Head Start YTD Actuals by Categories - FYE 3/31/19

Dept 210

149,711

(286,422)

of 69

MIGRANT AND SEASONAL HEAD START PROGRAM

Program Director Bill Castellanos

Deputy Director Ellen Pezo

PROGRAM INFORMATION SUMMARY

Base Grant (MSHS and MSEHS)

Cumulative Enrollment: 1,839; Total Funded Enrollment: 1,627

Current Enrollment: 1,294

Note: MSHS enrollment is a cumulative number from 9/1

EHS-CC Partnership Grant

Cumulative Enrollment: 420; Total Funded Enrollment: 348

Current Enrollment: 276

Note: MSHS enrollment is a cumulative number from 9/1

EHS-CC Partnership Expansion Grant

Cumulative Enrollment: 109; Total Funded Enrollment: 86

Current Enrollment: 72

Disabilities Enrollment Through July 31, 2018

Children IEP/IFSP Grant % of Funded

Enrollment

36 IFSP Base 6.45%

69 IEP Base

15 IFSP Partnership 6.32%

7 IEP Partnership

3 IEP Exp. Partnership 3.49%

130 Total

PROGRAM UPDATE

Position Updates

Yvette Sanchez-Fuentes, the new CYFS division director, will begin her employment with CAPSLO in mid-

August. She will then hold interviews for the new MSHS director.

CAPSLO Service Awards

Service Awards will be presented to CAPSLO employees on August 20 at the Paso Robles Inn. Employees will

be recognized for 5, 10, 15, 20, 25, and 30 years of service. Eighty-six staff from the MSHS program will be

recognized.

Third Round of Early Head Start-Child Care Partnership Funds

We are waiting for the formal announcement of the 3rd round of Early Head Start-Child Care Partnership

funds. This will be an opportunity for expansion of our program for families with children 0 to 3 years of age.

Federal Review

The program received the Classroom Assessment Scoring System (CLASS®) scores from our recent federal

review. CLASS is an observation instrument that assesses the quality of teacher-child interactions in center-

based preschool classrooms.

of 69

CLASS® includes three domains or categories of teacher-child interactions that support children's learning and

development: Emotional Support, Classroom Organization, and Instructional Support. Within each domain are

dimensions which capture more specific details about teachers' interactions with children.

Emotional Support assesses the degree to which teachers establish and promote a positive climate in

their classroom through everyday interactions.

Classroom Organization assesses classroom routines and procedures related to the organization and

management of children’s behavior, time, and attention in the classroom.

Instructional Support assesses the ways in which teachers implement the curriculum to effectively

promote cognitive and language development.

The scores are presented below. Please note that each year, grantee-level dimension scores are averaged to

produce grantee-level domain scores. According to the 2018 federal review CLASS® scores for CAPSLO MSHS,

the domains of Emotional Support and Classroom Organization fall within the high range (scores of 6 or 7) and

are above the 2017 national averages. The Instructional Support domain for CAPSLO MSHS falls between the

lowest 10% and the median range of the 2017 national averages.

CAPSLO MSHS CLASS Scores 2018

Versus

National Grantee-Level CLASS Scores 2017

(By Domain)

Domain

National Grantee-Level

Scores 2017 CAPSLO MSHS

Scores 2018 Lowest 10% Median (50%) Highest 10%

EMOTIONAL

SUPPORT 5.7024 6.09 6.48 6.2904

CLASSROOM

ORGANIZATION 5.3264 5.85 6.33 6.0294

INSTRUCTIONAL

SUPPORT 2.3095 2.97 3.65 2.7353

CAPSLO MSHS CLASS Scores 2018

Versus

National Grantee-Level CLASS Scores 2017

(By Dimension)

Domain Dimension

National Grantee-Level

Scores 2017

CAPSLO

MSHS

Scores 2018 Mean Minimum Maximum

EMOTIONAL

SUPPORT

Positive Climate 6.01 4.83 7.00 6.22

Negative Climate 1.07 1.00 2.00 *1.01

Teacher Sensitivity 5.88 4.00 7.00 6.18

Regard for Student

Perspective 5.45 4.00 6.86 5.78

CLASSROOM

ORGANIZATION

Behavior

Management 6.00 3.50 6.92 6.18

of 69

Productivity 6.14 4.90 6.93 6.34

Instructional

Learning Format 5.35 4.00 6.50 5.57

INSTRUCTIONAL

SUPPORT

Concept

Development 2.49 1.25 4.55 2.26

Quality of

Feedback 2.99 1.38 5.38 2.63

Language

Modeling 3.51 2.00 5.15 3.31

*Denotes a lower score is more suitable for this dimension.

Health Initiative

The Wellness Committee has finalized a survey that will help determine the needs and interests of CAPSLO

employees concerning their health and wellbeing. The survey will be sent out at the end of August. There is

now an official mission statement: "We embody ‘Helping People, Changing Lives’ by motivating employees to

adopt healthier behaviors and effective coping strategies." The vision statement is "Employees of CAPSLO

model health and wellness to the clients we serve." The committee elected officers in July. The chair of the

Wellness Committee is Jenna Miller, the vice chair is Melinda Sokolowski, and the secretary is Colleen Plevel.

MSHS POLICY COUNCIL UPDATE

A meeting was held on July 10, 2018. It was a full Policy Council meeting via video conferencing with all nine

counties represented. There was a quorum. The agenda included approval of the past minutes. There was no

pending business or action items.

The agenda included the following reports:

1. Enrollment

2. In-Kind

3. Monthly Financials

4. Dollar per Child

5. Meal Count

6. ACF IM & PI Reports

7. Credit Card Charges

8. Parent Emergency Fund

9. Program Reports: PC President, Directors, PFCE Coordinator, and Board Liaisons

The next meeting will be on August 14, 2018 at 6:00 pm.

President Federico Montiel representing Santa Barbara County

Vice-President Josefina Perez representing Monterey County

Secretary Adrian Calderon representing Kern County

Treasurer Maritza Herrera representing San Joaquin County

Sergeant at Arms Ofelina Mendoza representing San Luis Obispo County

of 69

From left to right, Secretary Adrian Calderon, Vice-President Josefina Perez,

President Federico Montiel, Treasurer Maritza Herrera, and Sergeant at Arms Ofelina Mendoza

of 69

updated 8/2/18

Budget w/

Revisions

Actual Expense

thru

June 2018

ETC Total Expense Variance %

Spent

A. PERSONNEL NOTES

5020 Program Salaries 9,237,915$ 6,799,007$ 2,217,155 9,016,162$ $221,753 98% Vacancies, CSPP Expansion

B. FRINGE5110 PR Taxes 883,096 669,080 173,788 842,868 40,228 95% Vacancies, CSPP Exp

5120 Health Insurance 2,490,228 1,758,634 554,340 2,312,974 177,254 93% Vacancies, lower rates

5130 Workers' Compensation 506,386 319,019 99,968 418,987 87,399 83% Vacancies, lower rates

5140 Retirement 295,118 216,627 67,950 284,577 10,541 96%4,174,828 2,963,361 896,046 3,859,407 315,421 92%

C. OUT OF COUNTY TRAVEL5320 Out of County Travel 57,998 36,034 16,000 52,034 5,964 90%

D. EQUIPMENT5630 Capital Purchases 120,296 37,037 83,483 120,520 (224) 100%

E. SUPPLIES5510 Office Supplies 7,800 6,073 2,922 8,995 (1,195) 115%5520 Program Supplies 377,943 274,794 216,490 491,284 (113,341) 130% Spending greater than budget

5521 Program Supplies Other 119,479 73,577 30,356 103,933 15,546 87%5522 Program Supplies IT 202,811 44,529 168,904 213,433 (10,622) 105%5540 Food Supplies 8,950 18,891 1,829 20,720 (11,770) 232%5920 Copy Charges 6,900 6,415 1,600 8,015 (1,115) 116%5935 Postage 21,616 27,406 4,056 31,462 (9,846) 146%

745,499 451,685 426,157 877,842 (132,343) 118%

F. CONTRACTUAL5995 Delegate Agency 4,441,805 3,043,149 1,398,656 4,441,805 0 100%

4,441,805 3,043,149 1,398,656 4,441,805 - 100%

H. OTHER5150 Employee Health & Welfare 10,500 4,950 3,950 8,900 1,600 85%5220 Legal 4,975 - 4,975 0%5240 Provider Payments 2,212,006 1,477,143 777,909 2,255,052 (43,046) 102% Saturday Care

5290 Consultants 149,159 101,279 50,650 151,929 (2,770) 102%5310 Local Mileage 5,029 1,685 710 2,395 2,634 48%5322 Program Monitoring 21,895 12,252 6,667 18,919 2,976 86%5330 Vehicle Maint Expense 145,201 116,711 41,689 158,400 (13,199) 109%5351 Pupil Transportation 147,420 91,998 38,502 130,500 16,920 89%5410 Rent 486,280 392,182 81,695 473,877 12,403 97%5411 Mortgage Payments 19,281 16,067 3,213 19,280 1 100%5420 Utilities 247,192 200,513 59,280 259,793 (12,601) 105%5440 Janitorial 103,270 66,315 23,524 89,839 13,431 87%5450 Repairs for Centers 314,100 328,063 112,009 440,072 (125,972) 140% Additional projects added

5620 Leasehold Improvements 76,250 63,430 10,700 74,130 2,120 97%5640 Equipment Repairs & Maint 46,721 45,849 51,238 97,087 (50,366) 208% Wireless

5720 Liability Insurance 177,723 104,201 68,000 172,201 5,522 97%5905 Recruitment 36,820 27,778 21,013 48,791 (11,971) 133%5911 Service Fees 37,233 38,915 15,000 53,915 (16,682) 145%5940 Printing 11,100 10,257 3,130 13,387 (2,287) 121%5945 Subscriptions 24,600 21,306 1,500 22,806 1,794 93%5950 Telephone 71,308 52,677 18,508 71,185 123 100%5955 Training 16,974 2,240 2,000 4,240 12,734 25%5965 Medical & Dental Exams 24,539 16,986 5,485 22,471 2,068 92%5970 Parent Activity Fund 31,755 24,073 7,280 31,353 402 99%5991 Laundry 1,160 505 425 930 230 80%

4,422,491 3,217,374 1,404,077 4,621,451 (198,960) 104%

6000 Indirect 1,485,010 1,072,322 395,899 1,468,221 16,789 99%

OPERATING BUDGET 24,685,842 17,619,970 6,837,473 24,457,442 228,400 99%

TRAINING AWARDDept 615 Training expenses 235,349 157,534 77,815 235,349 0 100%

TOTAL EXPENDITURES 24,921,191$ 17,777,504$ 6,915,288$ 24,692,791$ 228,400$ 99%

Based on

Budget

Based on

Spending

In-Kind Needed 1,720,278$ 1,134,734$ In-kind Collected 6/30/18 (1,378,070) (1,378,070)

United Way/State & First 5 (637,619) (637,619) Amount Under(Over) (295,411)$ (880,955)$

Actual Cost per Child at 6/30/18 12,177$ Budgeted Cost per Child 13,979$

Community Action Partnership of San Luis Obispo County, Inc.

MSHS Funding - Contract # 90CM9821-03

YTD Actuals by Categories - FYE 8/31/18

of 69

COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.

MIGRANT AND SEASONAL HEAD START

2017-2018 ENROLLMENT

DEPT CENTERBUDGETED

ENROLLMENT

ACTUAL

DAILY ENROLL %

ACTUAL

DAILY ENROLL %

ACTUAL

DAILY ENROLL %

670/675 MONTEREY/SAN BENITO COUNTIESAlegria (King City) 36 32 89% 32 89% 31 86%La Paz (Gonzales) 40 37 93% 33 83% 27 68%Little Angels 40 20 50% 20 50% 18 45%Primavera (Chualar) 32 28 88% 28 88% 19 59%Salinas CDC (Salinas) 20 21 105% 20 100% 18 90%San Jerardo (Salinas) 56 52 93% 51 91% 48 86%Santa Lucia 36 21 58% 22 61% 21 58%Soledad (Soledad) 36 40 111% 40 111% 36 100%Valle Verde (Greenfield) 76 57 75% 49 64% 46 61%

372 308 83% 295 79% 264 71%

681 FRESNO COUNTYKerman 38 38 100% 38 100% 38 100%

38 38 100% 38 100% 38 100%

640 SLO/SANTA BARBARA COUNTIESCielito (Nipomo) 36 21 58% 15 42% 14 39%Bonita (Guadalupe) 28 5 18% 5 18% 3 11%Las Flores (Lompoc) 36 22 61% 20 56% 14 39%Pasitos (Santa Maria) 36 29 81% 25 69% 18 50%Riverview (Capacity 16 Preschoolers) 17 16 94% 15 88% 12 71%Las Vinas (Shandon) 20 6 30% 6 30% 6 30%

173 99 57% 86 50% 67 39%

645 VENTURA COUNTYBuena Ventura (Oxnard) 36 31 86% 32 89% 35 97%Encanto (Oxnard) 36 36 100% 35 97% 36 100%Linda Vista (Fillmore) 36 31 86% 33 92% 26 72%

108 98 91% 100 93% 97 90%

660 ORANGE COUNTYEl Jardin (Santa Ana) 28 17 61% 15 54% 13 46%

28 17 61% 15 54% 13 46%

680 KERN COUNTYBuena Vista (Lamont) 20 20 100% 20 100% 18 90%Las Mariposas (Delano) 16 17 106% 16 100% 13 81%Milagro (Arvin) 40 41 103% 39 98% 38 95%Glenwood (Delano) 80 72 90% 71 89% 53 66%Las Rosas (Wasco) 36 33 92% 32 89% 28 78%

192 183 95% 178 93% 150 78%

665 SAN JOAQUIN COUNTYArtesi IIA (French Camp) 30 23 77% 21 70% 9 30%Artesi III (French Camp) 10 20 200% 19 190% 8 80%Adelita (Lodi) 30 28 93% 23 77% 7 23%

70 71 101% 63 90% 24 34%

TOTALS 981 814 83% 775 79% 653 67%

FCC

DEPT FCCBUDGETED

ENROLLMENT

ACTUAL ENROLL %

ACTUAL ENROLL %

ACTUAL ENROLL %

670 San Benito 30 35 117% 35 117% 32 107%670 FCC - Hollister/Salinas 2 100% 2 100% 2 100%670 FCC - S MONT 3 29 25 86% 21 72% 18 62%670 FCC - S MONT 2 29 25 86% 24 83% 23 79%675 FCC - N MONT 2 29 31 107% 32 110% 32 110%675 FCC - N MONT 3 29 28 97% 28 97% 27 93%675 FCC - N MONT 4 29 22 76% 22 76% 19 66%675 FCC - N MONT 5 29 27 93% 27 93% 28 97%640 SLO/SB (SB/SLO) 30 13 43% 9 30% 3 10%645 Ventura (Oxnard/Fillmore) 40 46 115% 46 115% 35 88%682 Fresno B 48 38 79% 35 73% 20 42%682 No Kern (Kern 4) 42 37 88% 37 88% 28 67%682 No Kern (Kern 2) 30 23 77% 26 87% 16 53%680 So Kern (Kern 3) 45 21 47% 20 44% 14 31%680 So Kern (Kern 1) 45 23 51% 18 40% 9 20%

TOTALS 484 396 82% 382 79% 306 63%

MSHS TOTALS 1,465 1,210 83% 1,157 79% 959 65%

April 2018 Child

Counts

May 2018 Child

Counts

June 2018 Child

Counts

of 69


MSEHS Early Supplemental Funding


uDdated 7124/18

ExpenseTotal %

Budget thru ETCExpense

VarianceSpent

Notes

June 18

A. PERSONNEL

5020 Program SalariesQ $ 630,908 $ 492,947 $ 186,025 $ 678,972 (48,064) 108% Additional support required.

B. FRINGECola applied early.

5110 PR Taxes 59,385 49,432 14,664 64,096 (4,711 ) 108%

5120 Health Insurance 168,155 114,721 55,172 169,893 (1,738) 101%

5130 Workers' Compensation 36,500 22,868 8,478 31,345 5,155 86%

5140 Retirement 12,630 7,956 2,513 10,469 2,161 83%

276,670 194,977 80,827 275,804 866 100%


5320 Out of County Travel 1,166 36 1,000 1,036 130 89%

D. EQUIPMENT5630 Capital Purchases 18,065 18,065 18,065 0 100%

E. SUPPLIES

5510 Office Supplies 564 377 170 547 17 97%

5520 Program Supplies 31,260 20,276 26,455 46,730 (15,470) 149% Classroom furniture.

5521 Program Supplies Other 43,119 23,086 19,860 42,946 173 100%

5522 Program Supplies IT 11,318 2,260 14,000 16,260 (4,942) 144% PC purchases.

5540 Food Supplies 860 477 340 817 43 95%

5935 Postage 440 683 200 883 (443) 201% Additional shipments.

87,561 47,158 61,025 108,183 (20,622) 124%

H. OTHER

5150 Employee Health & Welfare 448 261 150 411 37 92%

5240 Provider Payments 671,680 407,535 172,447 579,981 91,699 86% Under enrolled during Sep, Oct,

Jan, Feb, Mar, and Apr.

5290 Consultants 9,089 4,863 3,850 8,713 376 96%5310 Local Mileage 107 180 49 229 (122) 214% Additional monitoring.

5330 Vehicle Maint Exp 7,296 6,498 1,700 8,198 (902) 112% S. Mont FCC vehicle.

5351 Pupil Transportation 810 500 500 310 62%

5410 Rent 52,452 38,169 7,702 45,871 6,581 87% Location change.

5420 Utilities 18,240 13,859 4,800 18,659 (419) 102% Under budgeted amount.

5440 Janitorial 6,000 2,923 1,700 4,623 1,377 77%

5450 Repairs for Centers 17,520 12,666 14,700 27,366 (9,846) 156% Repairs at Buena Vista.

5620 Leasehold Improvements 9,165 9,165 9,165 100%

5640 Equip Repair & Maint 3,792 3,571 300 3,871 (79) 102% EccoVia amount higher.

5720 Liability Insurance 12,540 9,186 3,300 12,486 54 100%

5905 Advertising & Recruiting 640 931 150 1,081 (441) 169% Several vacancies.

5911 Service Fees 3,724 2,754 1,000 3,754 (30) 101% Ceridian fees.

5940 Printing 1,000 1,128 150 1,278 (278) 128% Home activity calendars.

5945 Dues & Subscriptions 2,100 1,734 1,734 366 83%

5950 Telephone 2,328 1,463 530 1,993 335 86%5955 Training 250 2 4,500 4,502 (4,252) 1801% Additional trainings required.

5965 Medical & Dental Exams 3,874 1,202 2,890 4,092 (218) 106% Pregnant mother support.

5970 Parent Activity Fund 2,058 879 749 1,628 430 79%

825,113 509,803 230,332 740,134 84,979 90%

6000 Indirect 144,980 99,594 44003 143,597 1,383 99%

OPERATING BUDGET 1,984,463 1,344,514 621,277 1,965,791 18,672 99%

TRAINING AWARD

Dept 686 Training expenses 45,242 36,073 9,169 45,242 100%

TOTAL EXPENDITURES $ 2,029,705 $ 1,380,587 $ 630,446 $ 2,011,033 $ 18,672 99%

$ 8,522 Actual Cost per Child at 6/30

$ 12,529 Budgeted Cost per Child

of 69


MIGRANT AND SEASONAL EARLY SUPPLEMENTAL HEAD START

2017 -2018 ENROLLMENT

ACTUAL ACTUAL ACTUAL

BUDGETED DAILY DAILY DAILYTRPNEDCDEPT CENTER ENROLLMENT ENROLL % ENROLL % ENROLL %685 Little Angels (King City) 16 11 69%Q 8 50% 8 50%

Glenwood (Delano) 16 16 100% 15 94% 5 31%Milagro (Arvin) 8 8 100% 8 100% 5 63%Buena Vista (Lamont) 8 4 50% 4 50% 4 50%bas MaFif3esas ((;)elaAe) 8 - 0% - 0% - 0%

CENTERS TOTAL 48 39 81% 35 73% 22 46%

June 2018 Child May 2018 Child April 2018 Child

Counts Counts Counts

FCC

BUDGETED ACTUAL ACTUAL ACTUAL

DEPT CENTER ENROLLMENT ENROLL % ENROLL % ENROLL %

685 FCC - SANTA MARIA 35 22 63% 21 60% 20 57%

FCC - S MONT 1 33 25 76% 21 64% 14 42%~GG KERN 4 3 - 0% - 0% - 0%FCC - N MONT 1 33 35 106% 40 121% 37 112%

FCCS TOTAL 101 82 81% 82 81% 71 70%

MSEHS SUBTOTAL 1491 121 1 81% 1 1171 79% 1 931 62% 1

PREGNANT MOTHERS 131 3123% 1 2115% 1 1 1 8% 1

MSEHS TOTAL 1621 1241 77% 1 1191 73% 1 941 58% I

of 69


MSEHS 1st Partnership Funding - ContractQ# 90HMOOO3


Undated 7/2412018

ExpenseTotal %

Budget thru June ETCExpense

VarianceSpent

Notes

2018A.PERSONNEL

5020 Program Salaries $ 1,615,559 $ 1,157,668 $ 341,670 $ 1,499,338 $ 116,221 93% Several Vacant posrtions in

B. FRINGE classrooms.

5110 PR Taxes 148,714 107,315 25,300 132,616 16,Q98 89%

j5120 Health Insurance 416,582 246,686 79,659 326,345 90,237 78%


5140 Retirement 33,734 27,034 6,923 33,956 (222) 101%

679,752 432,110 126,496 558,606 121,146 82%


5320 Out of County Travel 4,476 3,474 450 3,924 552 88%

D. EQUIPMENT

5630 Capital Purchases 12,500 12,500 12,500 100%

E. SUPPLIES

5510 Office Supplies 4,000 1,882 1,400 3,282 718 82%

5520 Program Supplies 60,244 41,107 16,750 57,857 2,387 96%

5521 Program Supplies Other 128,560 82,122 105,000 187,122 (58,562) 146% Addrtional FCC supplies required.

5522 Program Supplies IT 34,207 6,874 24,975 31,849 2,358 93%

5540 Food Supplies 1,824 1,284 340 1,624 200 89%

5920 Copy Charges 320 35 35 285 11%

5935 Postage 3,360 3,962 1,050 5,012 (1,652) 149% Addrtional shipments.

232,515 137,231 149,550 286,781 (54,266) 123%

H.OTHER

5150 Employee Benefits 1,920 295 55 350 1,570 18% Over budgeted amount.

5240 Provider Payments 1,852,648 1,305,780 419,734 1,725,514 127,134 93%

5290 Consultants 12,180 14,540 4,900 19,440 (7,260) 160% Addrtional temp services.

5310 Local Mileage 1,605 257 50 307 1,298 19% Over budgeted amount.

5322 Program Monitoring 7,600 5,526 900 6,426 1,174 85%

5330 Vehicle Maint Expense 15,840 14,157 4,700 18,857 (3,017) 119%

5410 Rent 77,980 68,545 14,755 83,300 (5,320) 107% Extended season in SJ.

5420 Utilities 15,840 11,285 3,850 15,135 705 96%

5440 Janitorial 5,040 7,659 1,770 9,429 (4,389) 187% Addrtional janrtorial needed.

5450 Repairs for Centers 25,440 34,535 16,000 50,535 (25,095) 199% Addrtional SJ repairs required.

5640 Equipment Repairs & Maint 4,800 8,000 9,320 17,320 (12,520) 361% Child Plus and Wi-Fi wiring.

5720 Liability Insurance 16,169 14,630 14,630 1,539 90%

5905 Recruitment 2,400 2,913 2,320 5,233 (2,833) 218% Recrurtment at SJ.

5911 Service Fees 6,720 4,473 1,500 5,973 747 89%

5940 Printing 2,880 2,444 420 2,864 16 99%

5945 Subscriptions 4,200 3,981 3,981 219 95%

5950 Telephone 10,764 7,936 2,125 10,061 703 93%

5955 Training 500 43,412 250 43,662 (43,162) 8732% KMI Project.

5965 Medical & Dental Exams 4,176 2,447 49,020 51,467 (47,291) 1232% Addrtional medical needed.

5970 Parent Activity Fund 4,615 5,859 540 6,399 (1,784) 139% Addrtional parent activrties.

2,073,317 1,544,043 546,839 2,090,883 (17,566) 101%

6000 Indirect 368,449 261,962 93,200 355,162 13,287 96%

OPERATING BUDGET 4,986,568 3,536,487 1,270,706 4,807,193 179,375 96%

TRAINING AWARD

Dept 625 Training expenses 121,247 91,006 30,241 121,247 100%

TOTAL EXPENDITURES $ 5,107,815 $ 3,627,493 $ 1,300,948 $ 4,928,440 $ 179,375 96%

Based on

Budget

Based on

Spending

In-Kind Needed

In-Kind Collected 6/30 Est.

State In-Kind 6/30

Amount Under(Over) 6/30

$ 326,030 $ 231,542

(244,529) (244,529)

(459,698) (459,698)

$ (378,198) $ (472,685)

Actual Cost per Child at 6/30 ==$==10=,,=42=4=

Budgeted Cost per Child ==$==14=,,=67=8=

of 69


MIGRANT AND SEASONAL EARLY HEAD START EXPANSION PARTNERSHIP2017-2018 ENROLLMENTYUTRPONMLIGEDCBA

ACTUAL ACTUAL ACTUALBUDGETED DAILY DAILY DAILY

DEPT CENTER ENROLLMENT ENROLL % ENROLL % ENROLL %620 Little Angels (King City) 8 9 113% 9 113% 8 100%

Las Vinitas (Shandon) 8 6 75% 6 75% 6 75%622 Artesi IIA (French Camp) 16 13 81% 8 50% 4 25%

Artesi liB (French Camp) 28 5 18% 6 21% 4 14%

Artesi III (French Camp) 34 20 59% 18 53% 1 3%

Adelita (Lodi) 22 17 77% 18 82% 11 50%

CENTERS TOTAL 116 70 60% 65 56% 34 29%

June 2018 Child

Counts

May 2018 Child

Counts

April 2018 Child

Counts

FCCACTUAL ACTUAL ACTUAL

BUDGETED DAILY DAILY DAILYDEPT CENTER ENROLLMENT ENROLL % ENROLL % ENROLL %

620 FCC - N MONT6 36 41 114% 36 100% 39 108%

San Benito (Hollister/Salinas) 36 31 86% 31 86% 32 89%

Orange (Orange) 40 27 68% 23 58% 22 55%

Fresno (Fresno A) 40 41 103% 41 103% 40 100%

Fresno (Fresno C) 25 25 100% 25 100% 26 104%

Santa Maria 10 10 100% 9 90% 11 110%

Kern 5 (Arvin/Bakersfield) 45 49 109% 45 100% 47 104%

FCCS TOTAL 232 224 97% 210 91% 217 94%

3481 2941 84% 1 275 1 79% 1 251 1 72% 1MSEHS EXP PART TOTAL

of 69


MSEHS Partnership 2nd Round - ContractQ # 90HMOOOO10

YTD Actuals by Categories - 8/31/18

Uodated 7/25/18

ExpenseTotal %

Budget thru ETCExpense

VarianceSpent

Notes

June 18

A. PERSONNEL

5020 Program Salaries $ 476,648 439,603 $ 77,399 $ 517,001 (40,353) 108% OpenedSantaLuciaearlier.

B. FRINGE

5110 PR Taxes 45,207 40,881 6,548 47,429 (2,222) 105%

5120 Health Insurance 131,133 84,734 19,627 104,360 26,773 80%


5140 Retirement 11,024 4,299 1,161 5,460 5,564 50%

213,311 150,389 31,252 181,641 31,670 85%


5320 Out of County Travel 2,088 1,500 1,500 588 72%

D. EQUIPMENT

5630 Capital Purchases 17,765 9,789 7,765 17,554 211 99%

E. SUPPLIES

5510 Office Supplies 846 273 160 433 413 51%

5520 Program Supplies 17,590 14,391 9,500 23,891 (6,301) 136% Additionalsuppliesrequired.5521 Program Supplies Other 32,725 16,598 13,600 30,198 2,527 92%

5522 Program Supplies IT 16,819 4,525 4,750 9,275 7,544 55%5540 Food Supplies 1,000 734 540 1,274 (274) 127% Additionalsuppliesrequired.

5935 Postage 500 1,192 325 1,517 (1,017} 303% Additionalshipments.

69,480 37,714 28,875 66,589 2,891 96%

F. CONTRACTUAL

5995 Delegate Agency 443,394 238,332 115,062 353,394 90,000 80%

443,394 238,332 115,062 353,394 90,000 80%

H. OTHER

5150 Employee Health & Welfare 935 135 30 165 770 18% Overbudgetedamount.

5240 Provider Payments 803,905 315,172 106,808 421,980 381,925 52% Lowenrollment.

5290 Consultants 7,077 15,675 6,320 21,995 (14,918) 311% Additionaltemp services.5310 Local Mileage 229 40 40 189 17%5322 Monitoring 4,092 1,333 1,450 2,783 1,309 68%

5330 Vehicle Maint Exp 3,720 1,871 600 2,471 1,249 66%

5351 Pupil Transportation 960 250 250 710 26%

5410 Rent 45,090 26,553 3,660 30,213 14,877 67% Latestart.

5420 Utilities 11,910 4,333 700 5,033 6,877 42% t5440 Janitorial 4,500 2,962 500 3,462 1,038 77%

5450 Repairs for Centers 10,500 15,299 4,000 19,299 (8,799) 184% S. LuciaCam.

5640 Equip Repair & Maint 3,732 2,412 500 2,912 820 78% Overbudgetedamount.

5720 Liability Insurance 5,612 1,457 4,100 5,557 55 99%

5905 Advertising & Recruiting 1,605 946 425 1,371 234 85%5911 Service Fees 2,370 2,548 520 3,068 (698) 129% Ceridianfeeshigher.

5940 Printing 750 349 220 569 181 76%

5945 Dues & Subscriptions 2,430 3,142 3,142 (712) 129% NMSHSA

5950 Telephone 3,660 526 175 701 2,959 19% Latestart.5955 Training 250 31 75 106 144 43% Overbudgetedamount.

5965 Medical & Dental Exams 3,870 26,657 300 26,957 (23,087) 697% Visiontesting.

5970 Parent Activity Fund 2,100 3,465 2,800 6,265 (4,165} 298% Additionalparentactivities.

919,297 424,866 133,473 558,339 360,958 61%

6000 Indirect 134,466 84,206 21800 106,006 28,460 79%

OPERATING BUDGET 2,276,449 1,384,899 417,126.31 1,802,025 474,424 79%

TRAINING AWARD

Dept 629 Training Expenses 86,051 58,161 12,890 71,051 15,000 83% Re-scheduledevents.

START-UP AWARD

Dept 621 Start-Up Expenses 279,464 225,628 40,171 265,799 13,665 95%

TOTAL EXPENDITURES 2,641,964 $ 1,668,688 $ 470,187 $ 2,138,875 $ 503,089 81%

In-Kind Needed $ 73,267 $ 51,609

In-Kind Collected 6/30 Est. (65,270) (65,270) * Estimated

Del. Collected In-Kind 6/30 Est (22,378) (22,378) * Estimated

Amount UnderCOver) 6/30 $ (14,381) $ (36,039)

Based on

Budget

Based on

Spending

Actual Cost per Child at 6/30

$ 14,385

Budgeted Cost per Child

$ 22,776

of 69


MIGRANT AND SEASONAL EARLY HEAD START 2ND EXPANSION PARTNERSHIP


June 2018 Child

Counts

May 2018 Child

Counts

April 2018 Child

Counts

ACTUAL ACTUAL ACTUAL

BUDGETED DAILY DAILY DAILY

DEPT CENTER/FCC ENROLLMENT ENROLL % ENROLL % ENROLL %

628 FCC - S MONT 4 40 38 95% 40 100% 31 78%

Santa Lucia 16 10 63% 10 63% 12 75%

FCC - KERN 6 30 26 87% 26 87% 17 57%

MSEHS 2ND EXP PART TOTALS 86 74 86% 76 88% 60 70%

of 69

SAN DIEGO HEAD START PROGRAM Program Director Debra Welch

San Diego County Head Start/Early Center Updates: Borrego Springs HS/EHS - submitted by Teresa West, Center Supervisor

We currently have four children in our EHS program - two toddlers and two infants. We have seen

great growth in our children. With the summer season upon us, and temperatures of 100 to 115

degrees, we have been doing lots of fun and exciting indoor play such as painting and bubble play.

We have also enjoyed a little outside fun water play but with the very high temperatures on a daily

basis we strive to make the inside playtime as fun as we can. The Borrego Springs Center will be

closed the month of August for summer break.

of 69

Community Action Partnership of San Luis 'Obispo County, Inc.

San Diego Head Start YTD Actuals by Categories - FYE 3/31/19

Contract # 09CH010460-02-0125.00% into current year

BudgetExpense thru

Variance % Spent6/30/2018

A. PERSONNEL

5020 Salaries $ 1,744,375 $ 401,081 $ 1,343,294 23%FBB. FRINGE

5110 Payroll Taxes 156,170 31,082 125,088 20%


5130 Workers Compensation 80,311 18,301 62,010 23%

5140 Retirement 32,621 15,018 17,603 46%

708,435 175,749 532,686 25%


5320 Out of County Travel 18,510 1,929 16,581 10%

E. SUPPLIES

5510 Office Supplies 3,250 664 2,586 20%


5522 IT Supplies 49,881 1,128 48,753 2%

5540 Food Supplies 42,036 13,858 28,178 33%

5920 Copy Charges 600 7 593 1%

5935 Postage 3,750 1,606 2,144 43%

156,302 35,553 120,749 23%

F. CONTRACTUAL

5290 Consultants 29,750 4,474 25,276 15%

5525 Contractual 429,226 66,214 363,012 15%

458,976 70,688 388,288 15%

H. OTHER

5150 Employee Benefits 2,118 559 1,559 26%

5310 Local Mileage 6,075 219 5,856 4%

5322 Monitoring 3,900 3,900 0%


5410 Rent 218,995 57,820 161,175 26%

5420 Utilities 31,115 6,656 24,459 21%

5440 Janitorial 12,824 3,390 9,434 26%

5450 Repairs for Centers 39,701 3,381 36,320 9%

5620 Leasehold Improvements 73,750 73,750 0%


5720 Liability Insurance 29,064 5,928 23,136 20%

5905 Recruitment 7,760 32 7,728 0%

5911 PR Fees 18,017 4,635 13,382 26%

5940 Printing 2,820 423 2,397 15%

5945 Dues & Subscriptions 588 (588) 0%

5950 Telephone 10,312 3,837 6,475 37%

5965 MedicallDental Supplies 7,360 907 6,453 12%

5970 Parent Activity Fund 6,700 1,625 5,075 24%

5991 Laundry 300 300 0%

492,487 93,503 398,984 19%

6000 Indirect 280,427 62,280 218,147 22%

TRAINING AWARD


TOTAL EXPENDITURES $ 3,878,159 $ 848,502 $ 3,029,657 21.88%

22%

See Credit Card Charges itemized in a separate handout at meeting.


In-Kind Needed $ 969,540 $ 212,126 $ 12,351 Budgeted Cost per Child

In·kind ESTIMATED 4/1/18·6/30/18 (390,177) (390,177) $ 2,702 YTD Cost per Child

Under(Over) YTD $ 579,363 $ (178,051) 314 Budgeted Enrollment

40%

of 69


San Diego Early Head Start YTD Actuals by Categories - FYE 3/31/19

Contract # 09CH010460-02-012500% into current year

BudgetExpense thru

Variance%

6/30/2018Spent

A. PERSONNEL

5020 Salaries $ 542,229 $ 86,519 $455,710 16%FBB. FRINGE

5110 Payroll Taxes 51,612 6,618 44,994 13%


5130 Workers Compensation 27,313 4,117 23,196 15%

5140 Retirement 6,279 1,346 4,933 21%

217,159 32,099 185,060 15%


5320 Out of County Travel 4,630 7 4,623 0%

E. SUPPLIES

5510 Office Supplies 480 100 380 21%


5522 IT Supplies 2,172 548 1,624 25%

5540 Food Supplies 5,706 1,618 4,088 28%

5920 Copy Charges 180 180 0%

5935 Postage 540 222 318 41%

40,358 8,734 31,624 22%

F. CONTRACTUAL

5220 Legal 375 375 0%

5290 Consultants 19,650 100 19,550 1%

20,025 100 19,925 0%

H. OTHER

5150 Employee Benefits 962 22 940 2%

5310 Local Mileage 3,888 3,888 0%

5322 Monitoring 1,944 1,944 0%


5410 Rent 23,632 3,398 20,234 14%

5420 Utilities 4,767 2,034 2,733 43%

5440 Janitorial 1,908 492 1,416 26%

5450 Repairs for Centers 4,614 296 4,318 6%


5720 Liability Insurance 3,208 3,208 0%

5905 Recruitment 786 786 0%

5911 PR Fees 3,546 537 3,009 15%

5940 Printing 360 75 285 21%

5945 Dues & Subscriptions 84 (84) 0%

5950 Telephone 1,200 50 1,150 4%

5965 Medical/Dental Supplies 2,162 81 2,081 4%

5970 Parent Activity Fund 2,160 192 1,968 9%

5991 Laundry 180 180 0%

62,444 8,707 53,737 14%

6000 Indirect 70,948 10,893 60,055 15%

TRAINING AWARD


TOTAL EXPENDITURES $ 981,738 $ 148,866 $ 832,872 15.2%

15%

See Credit Card Charges itemized in a separate handout at meeting.


In-Kind Needed $ 245,435 $ 37,217 $ 10,444 Budgeted Cost per Child

In·kind ESTIMATED 4/1/18·6/30/18 (19,465) (19,465) $ 1,584 YTO Cost per Child

Under(Over) YTD $ 225,970 $ 17,752 94 Budgeted Enrollment

8%

of 69


SAN DIEGO HEAD START AND EARLY HEAD START


Center Based

Jun 2018 Child May 2018

Counts Child Counts

Apr 2018 Child

Counts

**BUDGETED BIS BIS BISDEPT CENTER ENROLLMENT ENROLL % ENROLL % ENROLL %

SAN DIEGO

260 Poway (Boys & Girls Club) 40 40 100% 40 100% 40 100%Poway (Midland) 60 55 92% 59 98% 57 95%

Poway (Hillside) 20 - 0% 18 90% 20 100%Ramona 40 39 98% 40 100% 40 100%

Ramona (Nuevo) 37 37 100% 35 95% 37 100%

Poway USD 100 100 100% 100 100% 100 100%\1/ Borrego Springs Children's Center 22 - 0% 22 100% 22 100%266 Ramona/Hillside - EHS 16 16 100% 16 100% 16 100%TSOLA

TOTALS 335 287 86% 330 99% 332 99%

Home Based

**BUDGETED BIS BIS BISDEPT CENTER ENROLLMENT ENROLL % ENROLL % ENROLL %

SAN DIEGO

260 Poway (Boys & Girls Club) 26 - 0% 23 88% 25 96%

260 Ramona (Nuevo) 13 - 0% 11 85% 11 85%

266 Poway - EHS 24 25 104% 24 100% 25 104%266 Ramona (Nuevo) - EHS 24 23 96% 23 96% 24 100%

TOTALS 87 48 55% 81 93% 85 98%

San Diego HS/EHS TOTALS 4221 3351 79% 1 411 97% 1 4171 99%

Total Head Start - Center & HB 358

Total Early Head Start - Center & HB 64-----

** Total 422

271

64

348

63

352

65

335 411 417

** Budgeted enrollment shown is for Apr-Jul 2018. Beginning Aug 2018

approved slots will be 314 HS and 94 EHS for a total of 408.

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STATE CHILD DEVELOPMENT PROGRAMS

Program Director Debra Welch

State Programs/Kern Co. Updates: Oceano CDC – Submitted by Maria Orozco, Center Supervisor Total Enrollment: 24

C

urriculum and Desired Results:

During the Month of July, children and staff prepared for transitioning of several children to Kindergarten.

In preparation for kindergarten, the children were encouraged to call each other by their full names and

random children were asked the names of their parents’ names. The children were also reminded about the end of the school year. The last day of the 2018-19 program year will be 8/3/2018 and the new school

year will begin on 8/20/18.

Parent/Community Involvement:

Parents were notified that center will be closed form 8/6/18 to 8/9/2018 and teachers will have a

vacation time. Staff will attend training on 8/13/2018 to 8/16/2018 in preparation for the new school

year. The Policy Council report was given by Mellisa who attended the May Policy Council meeting and

shared with parents that next year in-kind needs to be completed monthly. If a center/program option

has not turned in their monthly in-kind amount, they will be add the required amount to the following

month’s in-kind amount. She asked parents to please be mindful of in-kind for the next school year.

State Board Report as of June 30, 2018

CMIG - 5012

Department Number Center Name Budgeted Enrollment Current Enrollment %

750/752/755 Adelita 77 67 87%

750/755 Artesi II 67 59 88%

750/752/755 Artesi III 68 51 75%

750 FCC Kerman 6 4 67%

751 Kerman 38 36 95%

Totals: 256 217 85%

CMIG- 5011


705 FCC- North Kern 20 26 130%

705 FCC- South Kern 20 29 145%

705 FCC - SLO 3 0 0%

700 Oceano 4 6 150%

705/706 Ruben J. Blunt 24 25 104%

705 Sunset 54 53 98%

Totals: 125 139 111%

CSPP


789 Atascadero 40 0 0%

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792 Boys & Girls 40 40 100%

Buena Ventura 15 0 0%

781 Cambria 24 0 0%

Cielito 20 3 15%

780 Cuesta 16 0 0%

780 CWR 16 16 100%

Encanto 20 19 95%

780 Five Cities 40 0 0%

La Paz 30 14 47%

780 Las Mariposas 32 29 91%

Las Vinas 12 0 0%

Linda Vista 15 12 80%

Midland 40 52 130%

784 Nipomo 24 20 83%

Nuevo 37 37 100%

780 Oceano 16 18 113%

Pasitos 15 5 33%

782 Paso Robles 44 40 91%

791 Ramona 57 40 70%

780 Salinas 24 20 83%

San Jerardo 30 23 77%

Santa Lucia 15 8 53%

783 Sequoia 20 17 85%

780 Sunnyside 20 20 100%

780 Tierra Serena 24 23 96%

Valle Verde 50 23 46%

Totals: 736 479 65%

CCTR


712/720 Cambria EHS 8 6 75%

720 Cuesta EHS 6 4 67%

717 Georgia Brown EHS 16 15 94%

712/720 High Street EHS 16 13 81%

720 Las Mariposas 1 1 100%

712 Paso Robles 8 7 88%

720 Sequoia 1 2 200%

715 Step by Step EHS 18 17 94%

712/720 Sunnyside EHS 16 11 69%

712/720 Tierra Serena 18 17 94%

718 FCC- SLO 36 36 100%

712 FCC - North Kern 16 11 69%

712 FCC - South Kern 16 10 63%

Totals: 176 93 53%

Program Totals 1293 928 72%

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MEAL COUNT

2018 Numero de comidas servidas/

June/ Junio Number of Meals Served

DESAYUNO/ BREAKFAST

ALMUERZO/ LUNCH

BOCADILLO/ SNACK

ADA NINO/CHILD NINO/CHILD NINO/CHILD

MSHS CENTROS/CENTERS

Alegria (King City) 27 533 527 388

Bonita (Guadalupe) 5 95 92 75

Buena Ventura (Oxnard) 28 211 218 182

Buena Vista (Lamont) 22 405 418 304

Cielito (Nipomo) 17 336 335 304

El Jardin (Santa Ana) 14 269 269 259

Encanto (Oxnard) 30 620 621 583

Glenwood - Inf/Tod 12 236 235 195

Glenwood - Pre braided 65 1281 1259 1038

Kerman Full Day-A 33 672 685 644

La Paz (Gonzales) 31 609 597 525

Las Flores (Lompoc) 20 407 405 380

Las Mariposas - Inf/Tod

Las Mariposas - Pre braided 13 257 257 158

Las Rosas (Wasco) 27 536 535 507

Las Vinas 5 103 104 42

Linda Vista (Fillmore) 26 512 509 461

Little Angels - Pre & Tod2a&b 26 519 513 448

Milagro (Arvin) 42 825 804 627

Pasitos (Santa Maria) 25 522 515 459

Primavera (Chualar) 26 499 495 476

Riverview (Guadalupe) 14 276 277 162

Salinas CDC 18 311 339 250

San Jerardo (Salinas) 50 963 981 880

Santa Lucia 15 284 283 254

Soledad 37 727 722 690

Valle Verde (Greenfield) 50 995 994 914

MSHS TOTALS: 678 13003 12989 11205

MSEHS - Partnership w/ CMIG

Adelita (Lodi) 33 489 469 487

Artesi II (French Camp) 23 467 465 466

Artesi III (French Camp) 21 423 420 423

Las Vinitas 5 82 95 44

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Little Angels - PI 7 137 135 112

Santa Lucia-Toddlers 15 286 282 256

MSHS TOTALS: 104 1884 1866 1788

* teachers meals not included in these numbers.

*comidas de las maestras no están incluidas en estos números.

ADA

Meal Count

PROGRAM/ BREAKFAST LUNCH SNACK

CENTER Child Child Child

HEAD START:

Atascadero

Cambria

C.W.R. 13 224 230 134

Cuesta

Five Cities

Nipomo 19 366 358 161

Oceano - Braided 22 449 451 345

Paso Robles 37 691 691 232

Sequoia (Morro Bay) 16 324 326 147

Sunnyside 16 292 284 88

HS TOTALS: 123 2346 2340 1107

San Diego

HEAD START:

Boys & Girls Club 35 677 679 664

Hillside Village

Midland 44 598 860 527

Nuevo 33 593 614

Ramona 31 603 590 487

San Diego HS

TOTALS: 143 2471 2743 1678

SAN DIEGO EARLY HEAD START:

Hillside Village EHS 8 129 128 128

Ramona EHS 7 131 132 129

SD EHS TOTALS: 15 260 260 257

EARLY HEAD START:

Cuesta - infant room 5 61 66 49

Georgia Brown EHS 15 262 268 175

Step by Step (Lopez HS-AG) 11 197 207 218

Sunnyside EHS 13 248 248 176

EHS - TOTALS: 44 768 789 618

EHS - Partnership expansion

Cambria EHS 6 94 113 79

Cuesta - toddler EHS 3 32 33 24

High St - infant/toddler 13 212 222 178

Las Mariposas (EHS -

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tods)

Paso Robles - Tod CCTR braided

8 130 135 112

Ruben J. Blunt CDC - toddler

4 62 61 40

Sunset CDC - infant/toddler

24 479 494 381

Tierra Serena - Inf/Tod CMIG braided

Tierra Serena - Inf/Tod CCTR braided

14 273 285 236

EHS Partnership TOTALS: 72 1282 1343 1050

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ADULT DAY SERVICES

Program Manager Mara Whitten

Adult Day Center

Current enrollment at the Center = 29

Daily average = 12

Hours of services provided = 1,511.22

Number of meals served = 264

We wish to thank everyone who attended and supported the Wailing Winemakers Karaoke Competition to

benefit ADC. The event was a huge success! A special thank you to Hollie Wogan and her friends for organizing

the event.

Cuesta College Emeritus classes will resume on August 13 at the Center. The classes are free to our clients and

open to the public. Our clients will have the opportunity to participate in reminiscing, art and exercise classes.

Interns from the Atascadero State Hospital will once again be working at the Center. Students will learn about

the special needs and care of older adults with dementia and Alzheimer’s disease.

Success story:

This month I like to introduce our dear friend and client, Leta. Leta was born

in 1937 at her home in Paso Robles, just two blocks from the Center. Last

year Leta suffered a mild stroke and since then is fearful of being home

alone during the day. Although Leta struggles with short-term memory loss,

she enjoys reminiscing about the area and has reunited with a childhood

friend at the Center.

Leta now lives with her daughter in Paso Robles and attends the Center two

days a week while her daughter is working. Attending the Center has given

Leta the opportunity to get out of the house and spend time with her

friends.

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ENERGY DEPARTMENT

Program Director Jim McNamara

LIHEAP

CAPSLO just received an increase in LIHEAP funds for utility assistance and Heating & Water Heater

Replacements. Funds will be used for utility assistance, weatherization and heating, cooling and water heater

replacements year:

Utility Assistance EHA-16 Weatherization

Initial Allocation $366,202 $427,277 $226,065

Increase 39,120 233,117 0

New Totals $405,322 $660,394 $226,065

Expenditures through 7/31 $235,400 $396,561 $164,510

The goal is to spend out all program funds by the end of 2018.

Here are our statistics for utility assistance for the period from 1/1/2018 to 7/31/2018.

Total Households Assisted: 873

Total Individuals Assisted: 1,840

% of Households with Elderly Persons: 56%

% of Households with Disabled Persons: 53%

% of Households with Children Under 5: 23%

This shows that the majority of our funds are directed to the most vulnerable populations in our county.

Home Repair Programs

Energy completed work on its 2017-2018 Santa Maria CDBG contract and is making plans for the next round of

funding, which has increased to $125,000. Fifteen home repair projects were completed in the last funding

cycle, including two wheel chair lifts, three wheelchair ramps and seven bathroom accessibility remodels.

The City of Pismo Beach is offering $34,647 in CDBG funds for home repairs for lower income residents of

Pismo Beach. This should also start by early August. We are receiving this contract very late from the County

and have just three months to spend all funds. Energy is lining up projects to be ready once the contract is

released.

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FAMILY AND COMMUNITY SUPPORT SERVICES

Program Director Melinda Sokolowski

Family & Community Support Services Division: -reported by Melinda Sokolowski:

The Family Preservation Program (FPP): FPP has maintained a consistent stream of referrals from Child

Welfare Services. We are averaging 54 new referrals per month. We have closed 656 referrals as of June 2018.

We are responding to a variety of referrals within this program year for parent education, and referrals for

direct service items such as: beds, clothing, infant supplies. We have maintained a 54% acceptance rate, which

is average for our program. We have provided parent education services to 302 families with children ages 0-

5.

In addition to working with CWS referred families we have been receiving referrals from Juvenile Probation

Department and CWS Foster Support Unit. Our services include parent education, resources, and advocacy

services. Below is a summary of the last two years:

2016-2017 Families served: 71 Children served: 103

2017-2018 Families served: 94 Children served: 160

Martha’s Place Family Advocate reported by Danijela Dornan: Client Success Story

Maria is a single mother of a boy and a girl. She is a hardworking mom who works hard to provide for her two

children. Maria works Monday- Friday at a restaurant. There she helps with cleaning and dishwashing. Maria

does not receive child support for her children therefore; she tries her best to provide for her children. One

day when Maria was a work a coworker noticed that Maria’s tires where really worn out to the point that the threads on the tires were noticeable and needed to be replaced. Maria’s friend told Maria that driving the car

like that was very dangerous. Maria then called the Family Advocate and asked if there was a way that she

could get some help with the front tires because she could not afford to buy them and she needed because it

was her only source of transportation to be able to work and to take/pick up her children from school. In

addition, if she did not have a car to go to work then she would not be able to make money and pay her bills

on time. Maria in the previous months got hurt at work and was unable to work for more than 2 weeks

without pay. By Maria not being, able to work and not be paid she barely had enough money to pay her bills

and could not afford to buy tires for her car. FA was able to put in a request for OTT (Opportunity to Thrive)

funds to help purchase the tires. By helping the client with tires, she will be able to go to work and make

money to provide for her children and take and pick up her children from and to school.

Fiscal YearReferrals

ClosedSpecialty

Type of

ServicePath/ Source Client Response

SP 0-5 re2 PE DS One Two CW Accpt Cnslt Decln Non Othr Pend

Jun-16 13% 72% 24% 83% 17% 54% 44% 2% 58% 15% 12% 19% 5% 0%

2016-2017 Totals 648 92 382 182 573 76 421 214 12 355 96 93 140 15 0

Jun-17 14% 59% 28% 88% 12% 65% 33% 2% 55% 15% 14% 22% 8% 0%

2017-2018 Totals 656 74 302 96 606 56 432 207 12 356 162 57 117 7 0

Jun-18 11% 46% 15% 92% 8% 66% 32% 2% 54% 25% 9% 18% 7% 0%

LEGEND:

SP = Spanish speaking PE = Parent Education Accpt = Accepted Svcs

0-5 = Child <6-years-old in the home DS = Direct Services (beds, bedding, child safety items) Cnslt = Consultation only / referred out

re2 = Re-referred w/in 18 mos. CW = CalWORKS Decln = Declined Svcs

Non = Non-responsive

Other = Withdrawn_Ineligible

Pend = 5/10 Day Pending/Path 1 Rpts only!

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2-1-1 Community Resource Project reported by Danijela Dornan:

The 2-1-1 Community Resource Project is going strong mid-way through it’s 2nd year! Since the project began

educating local agencies and reaching out to the public, we have seen a strong increase in the number of calls

and online searches for 2-1-1 resources. In the first year of our awareness campaign 2-1-1 experienced a 23%

increase in call volume, and a 40% increase in online usage. These are promising numbers, and we look

forward to even more growth as we continue sharing the message to ask 2-1-1 when you need help finding

resources and services.

South County SAFE reported by Mary Squellati:

The South County SAFE program has had a busy productive summer! We were able to have a presence at two

Lucia Mar School District summer school sites so that outreach for food, clothing, school supplies, and family

advocacy was available to parents of summer school students. There are presently four therapists working out

of the Oceano Family Resource Center so we have been able to offer more families our services. The OFRC also

has Rolando Rojas, a Parent Coach/Mentor through Parent Connection, working at this site. This summer the

provider collaboration and teamwork has been spectacular! Although the number of overall referrals are

down during summer because of school being out, the Family Resource Centers have been busy for basic

needs such as food and clothing. We are all looking forward to the new school year which begins on August

16, 2018. Our three bilingual, bicultural Family Advocates will be assisting the Families in Transition program in

distributing school supplies and backpacks on 8/14/18. Off to another great year of assisting families in moving

toward self-sufficiency!

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HEALTH AND PREVENTION SERVICES Program Director Raye Fleming

Sincere thanks to all Agency Board members and staff who supported an Afternoon of Epicurean Delights by being an event sponsor, purchasing tickets, volunteering or

donating an auction item. The Division is extremely appreciative of your support. All proceeds raised were able to go directly into providing services to some of the most

vulnerable individuals in our community. I want to share with you a comment emailed to us this week by a vendor this year, “What a wonderfully executed event, as usual. Truly a pleasure to participate in this great afternoon. Wish our other engagements were that well planned.”

Adult Wellness and Prevention Screening, Heather Murphy, R.N., Program Coordinator

Dian Newel, Clerk Aide

For the month of June AWAPS saw 61 clients over 9 clinics. One of our success stories this month is praise

from a new client. The client first visited our Morro Bay clinic in May. She recently moved here from Los

Angeles after the death of her longtime partner. In her grief she had let her own health suffer. After spending

a health screening session with Nurse Heather Murphy, she was so impressed that she made an appointment

for a lipid panel at our new Cambria site. On the day of the Cambria clinic she drove all the way to Cambria

just to tell us that she didn’t need the lipid panel because she’d found a doctor and was scheduled for a check-

up and all the medical tests she’d neglected to take while taking care of her partner. She said she thought it

was important to tell us in person that our program inspires people to take care of their health. And to say

Thank-you. We receive many thanks from our clients, but most people do not drive miles out of their way just

to say it in person. It made our day!

In the month of July AWAPS held 8 clinics and saw a total of 57 clients; 52 returning, 5 new. We welcomed

Magi Mejorado to our Paso Robles clinic. Magi is from the SLO Public Health Department. She will be visiting a

few of our clinics to dispense information on free breast and cervical cancer treatments for women 40 plus,

with emphasis on women 55 an over. Magi informed us that the Health Dept. also has a free service to

evaluate senior’s living spaces for falling risk. We look forward to this collaboration.

Our success story for July centers on one of our homeless clients who visits our Morro Bay clinic. He originally

discovered us a few years ago when he came to eat at the senior lunch. Mitch (not his real name) sleeps in his

camper and rarely has money for gas or, more importantly, his blood pressure and cholesterol medications.

When he first came to our clinic his blood pressure and cholesterol were alarmingly high. Nurse Heather

Murphy called CHC for him, enabling him to get his meds in Morro Bay instead of driving to SLO. For Mitch

and so many others like him, our clinic is a life-saving weigh station.

Youth Programs, Joanne Benham, Director

The courts ordered the federal government to reinstate funding for Teen Pregnancy Program grants

previously shortened from five to three years. Continuation Application packets will be due July 2nd for

Year 4 funding.

Health educators led sex education programs at schools sites including: Mesa Middle and Righetti

summer school to over 150 students.

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The program hosted a two- day Training of Facilitators on Positive Prevention Plus to 15 community

partners.

CAPSLO Sex Ed team presented at the Positive Youth Development Meeting in Santa Maria and

highlighted grant accomplishments, lessons learned, and explored further collaborative opportunities

with attendees.

Staff attended the Gender Odyssey Conference in Pasadena to learn innovative way to support trans and

non-binary youth.

Two staff attended a Training of Trainers in Oakland on the 2018 version of Positive Prevention Plus.

Met with CHC Navigation Center Manager to discuss our referral of teens for reproductive health services

and ways to enhance their access to clinical services.

Collaborative Meetings Attended: Central Coast Coalition for Inclusive Schools, The Fund for Santa

Barbara Activist Luncheon

CAPSLO staff and training participants at the Positive Prevention Plus Training Youth Leadership

Youth Leadership Retreat at Vista Lago for 30 program participants.

Accepted a grant from the Fund for Santa Barbara to replicate Teen Monologues in Santa Maria year.

Project Team Health, Jenna Miller, Supervisor

Over 15 students attended the Youth Programs 2nd Annual Year-end Retreat at the Vista

Lago Adventure Park near Lopez Lake. Students enjoyed a picnic, games, Zumba, as well as a

ropes course and zip lining!

62 students from Paso Robles High School(PRHS) participated in PTH’s After School Fitness Challenge, with student participation averaging 30 students per day. 20 students received a

physical fitness pre- and post-test, using the YMCA 3 Minute Step Test to measure changes

in resting and active heart rates. Results showed that students who participated in all 9

workouts saw an average decrease of 13 beats per minute (bpm) in their active heart rate.

Students who attended most workouts (6-8 sessions) saw a decrease in their active

heart rates by 5 bpm.

31 students from PRHS received 6 week Kennedy Club Fitness Gym Memberships

reported enjoying the classes offered at Kennedy, as a way to learn new fitness

routines and continuing their fitness journeys after the PTH fitness challenge.

Three families attended PTH’s parent workshops at grocery stores in Paso Robles and Nipomo. Parents and teens came together to learn how to choose both healthy and

budget friendly food options at their local grocery store.

Three Santa Maria High School PTH Club Members attended Rockin’ Jump, a trampoline arena in Santa Maria. This summer, PTH partnered with the Boys and Girls Club to lead over one dozen of their teens through fun fitness

classes, healthy eating workshops, and other wellness topics such as healthy relationships and goal setting.

Kimberly Umana attended the IdeaFit Health and Fitness Conference in San Diego learning from the world’s top leaders in nutrition and fitness. Such workshops included lessons on retaining program participants, diabetes

prevention, fitness program design for obese clients, and more!

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Teen Academic Parenting Program (TAPP) – Joanne Benham, Youth Programs Director

The TAPP Program has exited all remaining clients, and the 5 remaining Cal Learn clients have now been transferred

to Family and Community Support.

Caseworker Michelle Gordon has officially transferred to the new division as well, and her home office will be

located at the DSS office in Arroyo Grande.

All client data collected over the years in the LodeStar system was backed-up, and the LodeStar Program was un-

installed from our CAPSLO computer.

A formal notice of program changes is being sent to our past community partners so that they can connect with

Family and Community Support staff regarding future needs for pregnant and parenting teens.

Congratulations to our teens that graduated this June, and best wishes to the Cal Learn clients

who will continue to receive CAPSLO support as they finish working on their high school

diplomas. We want to thank Michelle Gordon for her dedication to the teens and our Youth

Programs Department and wish her all the best in her new location. We’ll miss having you on our staff!

And finally, thank you Family and Community Support for adopting our program, and we hope you enjoy working

with our teen clients as much as we have!

JULY

The mission of Youth Programs is to improve the health and well-being of youth in our communities through innovative,

inclusive, youth-driven programs that provide support, teach skills, and inspire self-empowerment. In the past year, we

went were thrown into crisis mode when a major grant was suddenly discontinued mid-contract. Through legal action,

we eventually were able to recoup our funding, but the experience awakened us to a need to reposition ourselves so

that we can continue our important work with teens, despite the uncertainty of funding decisions.

As a result, our sustainability planning launched into hyper-drive, and we engaged the help of consultants Tom Klaus and

Forrest Alton in this critical review of our operations. With their guidance, we took a deep dive into our values and the

health needs of young people. What are we doing well? What are things we should be doing to have a greater impact

but have not done? Can we restructure ourselves to be more nimble? How can we capture the essence of what we do

and communicate that in a way that would make us eligible for a wider variety funding sources?

Tom and Forrest were able to lead us to some conclusions about the changes we can make now and those changes that

could take place in the future if we lay the groundwork now. This month, we officially began our journey of restructuring

and redefining our programs serving teens. We are officially blending the skills of staff and the budgets from two

different programs, with goal of creating one overarching approach to achieving optimal teen health, especially in

populations of youth that are typically under-served.

In the future, we’ll update board members and staff on the steps taken as a Youth Programs Department and the how

those changes affect our work. In the meantime, we will continue to report on the two main programs we are

implementing in SLO County and Santa Maria. As you read these reports, you will begin to see how the two programs

are becoming more integrated into each other. We welcome your observations and comments on this approach.

Project Teen Health (PTH) - Program Supervisor, Jenna Miller Project Teen Health collaborated with the Boys and Girls (BGC) Club of Oceano to deliver eight healthy eating and

fitness workshops to thirteen BGC teen participants. The BGC Director, Rebecca Britton, approached Jenna about

the need for sexual health education for both the BGC participants and her staff. PTH then collaborated with the

Sex Ed team to deliver additional wellness topics, including healthy relationships and gender identity. Rebecca was

so impressed that she asked Youth Programs to provide fitness and sexual health education to the BGC at Grover

Beach Elementary. There, over twenty-five 5th and 6th graders received lessons on puberty, followed by a fun

Zumba workout.

PTH and Sex Ed will be working on merging the two programs together more in the following school year.

The PTH team began a 6-week coach’s mentorship program with HeadStrong Fitness to learn hands-on, practical

information about how to be an excellent coach, with safety and proper technique, as a priority to prescribing and

coaching exercises.

–shirts reading ‘real issues deserve real conversations’.

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PTH received $2,000 of the proceeds earned from registrations from the Superhero 5K Fundraiser last March.

Teen Sexual Health Empowerment Program

Program Coordinators, Emma Fay and Charley Newel

Three staff from the Teen Sexual Health Empowerment Program attended a Prevention Education collaborative

meeting. RISE SLO, Stand Strong, and CAPSLO’s Teen Sexual Health Empowerment Program discussed potential ways to cross train and collaborate on issues surrounding positive youth development. The next meeting will be

hosted by CAPSLO at 814 Ricardo Ct.

One health educator hosted a booth as a representative of CAPSLO Youth Programs and the Central Coast Coalition

for Inclusive Schools (CCC4IS) at the 4th Annual Better Together California Teachers Summit hosted at Cal Poly.

A staff member was one of twenty selected by the Tranz Central Coast Education Committee to participate in an

inspiring three-day training, led by the CEO and Founder of the Transgender Training Institute and creator of the

Teaching Transgender Toolkit. This training also initiated opportunities for networking and collaborative

opportunities among diverse SLO County youth-serving professionals. This training will be impactful in informing a

series of six, Client Intake Form trainings that Youth Programs staff will lead for CAPSLO staff in August.

Tattoo Removal, Jim Jolicoeur, Coordinator

This month’s tattoo removal clinic was held on June 10th, with Dr. Aquino in attendance. 20 participants attended,

with 6 of these engaging in a treatment for the first time.

Five participants were from the Honor Farm and two were Day Reporting Center clients. There were 42 laser

treatments performed by Dr. Aquino at this clinic.

Kim attended 4 Post Release Offender meetings (PROM) this month, 1 Parole and Corrections Team meeting (PACT)

and 2 Jail To Community meetings. These meetings serve as an outreach tool, as well as to collaborate with

community resources to best serve common clients.

Kim has increased outreach and awareness efforts by presenting at groups held by America’s Job Center every other Tuesday afternoon. This allows for a more intimate setting for individuals on probation, to ask questions about the

program and connect the success of tattoo removal with employability. LTR’s presence has been well received and looking forward to nurturing this relationship.

The Day Reporting Center in Santa Maria continues to refer clients on a regular basis and Kim visits the facility every

other Tuesday morning for collaboration and presentation, as well as to meet with clients for orientation. This

relationship has become a positive one and continues to grow.

July’s clinic was held on July 14th, with Dr. Plateroti in attendance. Twenty clients attended and 43 laser treatments

were performed. Four of these clients were engaging in treatment for the first time, with three being on parole and

one client that initially signed up for treatment while incarcerated.

Kim continues to increase outreach and awareness within the community and to various non-profits as she learns of

them. This has been a great relationship builder and hopefully new referrals.

Liberty Tattoo attended the regular scheduled community meetings this month to include three Post Release

Offender meetings, two Jail to Community meetings, and two program presentations at America’s Job Center regular orientation.

There is also a new meeting being developed by SLO County Probation dept., which will address the needs of

individuals that are on general probation. LTR attended the preliminary meeting to address the meetings’ format, needs and procedures. This meeting will be very similar to the PROM (Post Release Offender Meeting) and will

increase resource referral and help for individuals who are mandated to general supervision probation. This is a

positive and proactive move that benefits the whole community.

Kim was invited to present at an Employment prep class held at the men’s honor farm within the county jail, once per month on Wednesday evening. Kim is excited to present directly to the inmates of the honor farm.

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HOMELESS SERVICES Program Lead Darlene Mims

Maxine Lewis Memorial Shelter (MLM) and The Interfaith Coalition for the Homeless Church Shelter

Program (ICH):

During the month of July, the shelter programs served an average of 86 persons per night; each person

received one or more nights of shelter, for a monthly total of 2,663.

The ICH shelter host for the first month of July was Grace Church. The ICH bed total for the month was

1164.

Children used 806 beds this month for an average of 26 children per night.

Diner and Dashers totaled a nightly average of 6 persons. Total meals (breakfast and dinners including

Diners and Dashers) served were 5714.

One hundred and seventy in need were turned away for a shelter bed due to over-capacity, an average of

6 people per night.

Facilities Update:

Facilities fixed a toilet in the woman’s restroom and a men’s shower hose. A bug in a bag was taken to facilities to confirm if it was a bed bug. Clark Pest Control came out and set traps in the family dorm as well as the dirty

linen shed. The results came back negative. We do not have bed bugs!

Program Update:

We hired new staff Sophia Longas who is doing a fantastic job. We also hired a new RCP staff, Andrea

Cabanas who is also doing a fantastic job.

RCP has been full at 6 beds.

The staff have received a lot of training over the last two months – including Harm Reduction, Motivational

Interviewing and Trauma Informed Care. The staff is now practicing using the skills learned to develop

better relationships with clients to better help them become more self-sufficient.

We now have a new Coordinator, Darlene Mims who is a long time CAPSLO employee and is a calming

presence for the staff. Welcome Darlene!

Success Story:

This success story is about an elderly couple. Married late in life they were friends for a long time prior to

marriage. They lost their housing and became homeless. The two went from sleeping on the streets to

sleeping in the shelter. With the help of CAPSLO they were able to obtain their Section 8 voucher and

immediately became housed. They were very optimistic about the whole process, but through positive talk

with them I encouraged them to keep their hopes up for every meeting. Barbara spoke of looking forward to

being able to nap during the day as the couple are elderly. Through all their ups and downs the two remained

committed to each other fully. They are such beautiful people to be around.

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Homeless Services Case Management – Dee Barrios

At the end of July 2018, Homeless Services Case Management was serving the following:

SLO Case Management

San Luis Obispo Case Management was serving a total of 18 clients. This included 3 families, made up of 5

adults/parents and 4 children as well as 9 single adults. Of these, 5 were seniors, 7 disabled adults and 0

disabled children. During the month of July, 1 client was housed.

SLO Coordinated Entry Process

We have processed 32 new individuals and families for the month of July through our Coordinated Entry

Process.

SLO Hub

For the month of July, we have outreached to 10 individuals. We have 20 clients now enrolled in our program.

Success Story:

One male client has been doing well overall with sobriety with 100 days clean. Recently he had a relapse and

went back out to the streets drinking. Program staff had picked him up and brought him to the hospital. His

face was swollen and he was barely recognizable. Once he was cleared from the hospital, he was discharged

and recovering at the MLM Night Shelter. Shortly after his arrival back into services he was able to complete

an assessment with T-MHA. The next week was here and he received an offer for a room to rent. I gave him a

ride over and he signed a lease agreement and moved in that day. This man that was a regular problem

drinker in the downtown SLO area for 7 years struck gold when he decided to accept help. He is now housed in

a nice neighborhood and has continued to get back on track with recovery.

Recuperative Care Program:

We served 6 medically fragile clients during the month of July. One individual was housed!

Prado Day Center

In July, the Prado Day Center averaged 98 people daily, for a total of 3,026 persons using the site one or more

days. An average of 10 children used the site daily for a total of 306 times children used the center during the

month.

People’s Kitchen continued to provide a daily hot meal with an average of 81 persons each day and a total of

2,494 meals served. The breakfast program served 1,781 meals for the month with an average of 57 persons

served each day. We had 13 hot breakfasts prepared and served by volunteers in the month of July, which our

clients continue to enjoy very much.

Safe Parking Program:

The Safe Parking program was utilized a monthly total of 146 nights by Safe Parking participants in the month

of July. There are currently 6 participants in the Safe Parking Program with one member leaving the program

in July. Staff member Jennifer meets periodically with each individual to discuss personal, financial and health

related goals. She is also holding clients accountable in developing and keeping to, a budget as clients in the

program move towards self-sufficiency.

Facilities Update:

Andrea, one of our front desk volunteers, was able to facilitate the donation of a new washing machine. We

are still down one washer, but we are managing with two good washers and two good dryers. Facilities

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repaired the handicapped shower and one sink in the women’s restroom. We had an infestation of ants in the kitchen and pantry area

Program Update:

The Doggie Days staff did not come in July and will not be coming in August due to students being out for

summer vacation. They will return in September. The CHC Dental Van served the dental needs of 23 of our

clients over the course of three days in July. We have hired a new substitute worker by the name of Holly

Harrison. She trained for three day and has already picked up Client Track, completing intakes and incident

reports. She is doing a fantastic job!

Success Story

A big success story is that one of our male clients was housed recently in his own place. I never thought I

would see the day! In the beginning he started staying at the shelter as a regular client. As his health

deteriorated with his cancer, he was put in the RCP program. He has been a fixture at the shelter for over one

year. He was always around to lend a hand to help and he could be pretty funny too. He loved to eat and

watch his videos. I know it is hard for him to live outside the shelter, but this move is the best thing that could

ever happen to him. I have heard his new place is very nice. I don’t know if I will ever see him again, but he will be missed. It was nice to come to the shelter and have him greet me on my shifts. I wish him the best of

luck in his new adventure! - Diane Deturk

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Supportive Services for Veteran Families

Program Manager: Brandy Bowser

SSVF Activity to Date (6/12/2018)

Number of potential Veterans engaged: 548 Number of Veterans deemed eligible or pending eligibility: 390 Number of Veterans served: 394 Number of participants/Homeless Prevention (HP): 118 Number of participants/Rapid Re-Housing (RRH): 359 Number of participants referred by HUD-VASH: 30 Total number supported by SSVF including family members: 477 Number of Rapid Re-Housing Households housed: 198 Number of Participants that have exited the program: 399 Temporary Financial Assistance (TFA) expenditures to date (HMIS data): Category 1 - $217,150.88 Category 2&3 - $922,909.42 Total - $1,140,060.30 SSVF Activity to date for FY18 Grant Cycle beginning 1/1/2018

Number of potential Veterans engaged: 63 Number of Veterans deemed eligible or pending eligibility: 43 Number of Veterans served: 107 Number of participants/Homeless Prevention (HP): 32 Number of participants/Rapid Re-Housing (RRH): 89 Number of participants referred by HUD-VASH: 6 Total number supported by SSVF including family members: 121 Number of Rapid Re-Housing households housed: 16 Number of Participants that have exited the program: 64 Temporary Financial Assistance (TFA) expenditures to date (HMIS data): Category 1 - $42,730.58 Category 2&3 - $159,666.99 Total - $202,397.57 SSVF Program Update SSVF received notification of our Annual Monitoring Visit which will be on August 21, 2018. The team is busy preparing for the Monitoring process. Our new Benefits Acquisition Specialist came on board July 11, 2018. Jason has been busy completing mandatory SSVF trainings. He has also completed his SOAR Certification. SOAR is a national program designed to increase access to the disability income benefit programs administered by the Social Security Administration (SSA) for eligible adults who are experiencing or at risk of homelessness and have a serious mental illness, medical impairment, and/or a co-occurring substance use disorder. This certification gives our participants the access to apply for SSI/SSDI benefits through the SSVF program. Jason has also reached out to

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the San Luis Obispo County DSS to Acquire CalWIN access to assist our Veterans with applying for food stamps, cash aid, and Medi-Cal. This benefits our SSVF participants as it allows them to apply for these benefits through SSVF, thus eliminating the need for them to go down and apply at DSS in person. Jason has also met with the SLO County Veteran Service Office to continue to assist our Veterans in applying for VA healthcare, VA Pensions, and VA Service Connected Disability Claims. He has worked with the VSO to streamline the applications process for these benefits. In addition will be helping the Veteran setup a VA/DoD eBenefits account. VA/DoD e-Benefits provide the Veteran with access to a variety of records and the ability to track the progress of applications and claims. We are very excited about the recent changes and increase in services we can provide our Veterans! Success Story Mr. G and his Fiancé Katie moved to the Central Coast from the Washington D.C. area in early June of 2018. They were both out of work and because Mr. G is familiar with the area and previously worked in Monterey County, they set their sights on SLO County. Katie was in the process of applying for a position at Hearst Castle. They arrived in SLO County with no place to go and limited resources. Mr. G had served in the U.S Navy in the late Eighties, early Nineties. He learned of the SSVF program and contacted our Veteran Advocate. He completed intake and was enrolled in the program 3 days later. Mr. G’s Housing Stability Plan included the goals of obtaining permanent housing, securing employment and exploring benefits through the VA. Within 28 days of enrollment, Mr. G and his fiancé were housed in a nice apartment in Morro Bay, Katie was working for Hearst Castle, and Mr. G was working for CA State Parks in San Simeon. Mr. G is also scheduled to meet with SSVF benefits specialist within 1 day of this report. Both are extremely grateful for SSVF’s support and are moving onward and upward quickly. SSVF couldn’t be happier for them and love when a plan comes together.

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Volunteer Program

Program Coordinator: Hollie Wogan

June & July 2018 - Volunteer Coordinator Board Report

June 2018 - Total volunteer applications received- 70

June 2017 - Total volunteer applications received - 38

June volunteer hours by program:

Adult Day Center - 52.75 hours (5 volunteers)

Central Administration (Interns & Cuesta College Work Study Participants) 10.5 hours (2 volunteers/interns)

CYFS Interns 45.75 hours (2 interns)

Health Services - AED volunteer hours 75 (2 volunteers)

Maxine Lewis Memorial Shelter -211.5 hours (61 volunteers)

Prado Day Center - 338.25 (36 volunteers)

Total volunteers hours for June 2018 - 782.75

July 2018 - Total volunteer applications received - 87

July 2017 - Total volunteer applications received - 28

July volunteer hours by program:

Adult Day Center – 65.87

Central Administration (Interns & Cuesta College Work Study Participants) 60.5 (1 Intern)

CYFS Interns - 25 hours (1 intern)

Maxine Lewis Memorial - 789

Prado Day Center - 265

Total Reported Volunteer hours for July 2018 1205.37

Volunteer Coordinator updates:

The Wailing Winemaker fundraiser for the Adult Day Center, was well attended by CAPSLO employees and

locals from the North County. Over $2,200.00 was raised. Program Manger Mara Witten spoke about the

program, which helped to raise awareness about the program.

Homeless Services has now hired 3 soon to be 4 volunteers to be full time staff.

The Cal Poly Construction Management Department worked on two service-learning projects for Energy with

hours totaling 280.

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Introducing the Director of the Office of Head Start

Meet Dr. Deborah Bergeron

Dear Head Start program staff:

I am thrilled to be working as the director of the Office of Head Start. My background is in pre-kindergarten through 12th grade public

education, as a classroom teacher and elementary and high school administrator. While I’ve led schools with Head Start, my efforts

have been centered around public education. It is this experience, I am sure, that is driving my focus on school readiness as it pertains

to a child’s transition into kindergarten. There are many ways in which Head Start programs and the receiving elementary schools can

work together to ensure that the gains children make in Head Start are appreciated and sustained. I believe the folks who show up

daily to run Head Start programs can directly and effectively impact how children are being prepared for life beyond Head Start—most

typically, public school kindergarten.

As I begin to unfold this priority and the action steps that will follow, I would ask you to reflect on your practice. As Head Start staff,

what do you currently do to ensure your children leave your Head Start center prepared for kindergarten? Do you have a strong

relationship with your children’s receiving kindergartens? Its administrator? Its kindergarten staff? Do you know what kinds of

assessments your receiving kindergartens will conduct when children arrive? Have you worked together to agree on what children

should know and do when they arrive in kindergarten? If so, does that knowledge inform your curriculum? Do your children and their

parents know where they will go to kindergarten? Have they met potential teachers? Visited their possible building or classroom?

School readiness is complex for sure. It has been a driving force within Head Start since it began more than 50 years ago. I am

confident you are already tackling children’s readiness for kindergarten in many ways. My hope is by raising awareness around this

very important standard, sharing Head Start success stories, and following up with support that will enhance your programming,

together we can ensure our most vulnerable children arrive in kindergarten presenting exemplary school readiness skills. Head Start

center directors and public school principals have very similar roles. As a former principal, I understand how busy you are all year, but I

know it gets especially busy when the regular program year begins. My hope is to provide you with as much direction as possible in the

area of kindergarten readiness prior to the start of the new program year this fall so you can take time to think, reflect, plan, and start

taking some action.

I invite you to tune in for more information on Monday, July 9, 2018 at 10 a.m. ET. Through a video message, I will be expanding on

this dimension of school readiness. It will be available for on-demand viewing at https://eclkc.ohs.acf.hhs.gov/about-

us/article/leadership. Head Start’s comprehensive programming sets it apart from so many other children’s programming. Transition to kindergarten is only one component. I look forward to working with you on all of the very important aspects of Head Start and

supporting you in ways that help you along the path of continuous improvement. Our most vulnerable children are worth it!

Thank you for the work you do on behalf of children and families.

/ Dr. Deborah Bergeron /

Dr. Deborah Bergeron

Director

Office of Head Start

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View the web version

Go to ECLKC

Title: Applications for New Awards; Child Care Access Means Parents in School Program

Category: Notices

Issuing Agency: U.S. Department of Education, Office of Postsecondary Education

Action: Notice

Issue Date Month/Year: 8/2016

Citation: Federal Register Volume 83, Number 118 (Tuesday, June 19, 2018, Pages 28418-28422)

URL: https://www.gpo.gov/fdsys/pkg/FR-2018-06-19/html/2018-13150.htm

Summary: The Department of Education (Department) is issuing a notice inviting applications for new awards for

fiscal year (FY) 2018 for the Child Care Access Means Parents in School (CCAMPIS) Program.

The CCAMPIS Program supports the participation of low-income parents in postsecondary education through the

provision of campus-based child care services.

Action Dates:

Applications Available: June 19, 2018

Deadline for Transmittal of Applications: July 24, 2018

Contact: Antoinette Clark Edwards, U.S. Department of Education, 400 Maryland Avenue SW, Room 278-50,

Washington, DC 20202-4260. Telephone: 202-453-7121. Email: [email protected].

If you use a telecommunications device for the deaf (TDD) or a text telephone (TTY), call the Federal Relay

Service (FRS), toll-free, at 1-800-877-8339.

Full Text: https://www.gpo.gov/fdsys/pkg/FR-2018-06-19/html/2018-13150.htm

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https://hsicc.cmail20.com/t/j-l-nwditt-druyhipr-i/

mailto:[email protected]

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https://hsicc.cmail20.com/t/j-l-nwditt-druyhipr-t/

Title: Childhood & Family Experiences Study

Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families

Action: Submission for OMB Review; Comment Request

Date Month/Year: 7/2018

Citation: Federal Register Volume 83, Number 143 (Wednesday, July 25, 2018, Pages 35275-35276)


OMB No.: New Collection

Description: The Administration for Children and Families (ACF), U.S. Department of Health and Human Services

(HHS) is proposing data collection activities as part of a project to understand how public programs can better

serve low-income families. The Childhood & Family Experiences study will examine the perspectives and lived

experiences of children and families living in poverty. This qualitative study intends to use this information to

increase understanding of the lives of children in poverty and their families in order to improve how human services

programs can help families achieve self-sufficiency.

This Federal Register Notice provides the opportunity to comment on proposed new information collection

activities for this study: (1) Adult interviews will collect information about household income and finances,

conversations parents have with their children about finances, and their experiences, if applicable, receiving public

benefits. (2) Adolescent interviews will collect information about adolescents' understanding of their family's

economic circumstances, how they communicate with their parents about them, and how they feel about these

circumstances, including public benefits, if applicable. (3) Child interviews will collect information about children's

understanding of their family's economic circumstances, how they communicate with their parents about them, and

how they feel about these circumstances, including public benefits, if applicable. (4) A phone screener will be used

with prospective families to assess their eligibility for the study and, for those who are eligible, provide them with

additional materials about the study, including any risks, to assess their interest in participating.

Respondents: Children and their parents who are living in poverty.

Action Date: OMB is required to make a decision concerning the collection of information between 30 and 60 days

after publication of this document in the Federal Register. Therefore, a comment is best assured of having its full

effect if OMB receives it within 30 days of publication.

Contact: Written comments and recommendations for the proposed information collection should be sent directly to

the following: Office of Management and Budget, Paperwork Reduction Project,

Email: [email protected], Attn: Desk Officer for the Administration for Children and Families.


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There are two Federal Register notices here from the U.S. Department of Agriculture (USDA), Food and Nutrition

Service. The first announces national average payments and maximum reimbursement rates for the National

School Lunch, Special Milk, and School Breakfast Programs. The second announces national average payment

rates, day care home food service payment rates, and administrative reimbursement rates for the Child and Adult

Care Food Program.

Title: National School Lunch, Special Milk, and School Breakfast Programs, National Average Payments/Maximum

Reimbursement Rates

Category: Notices

Issuing Agency: USDA, Food and Nutrition Service

Action: Notice


Citation: Federal Register Volume 83, Number 139 Pages 34105-34108


Summary: This Notice announces the annual adjustments to the national average payments, the amount of money

the Federal Government provides States for lunches, afterschool snacks, and breakfasts served to children

participating in the National School Lunch and School Breakfast Programs; to the maximum reimbursement rates,

the maximum per lunch rate from Federal funds that a State can provide a school food authority for lunches served

to children participating in the National School Lunch Program; and to the rate of reimbursement for a half-pint of

milk served to non-needy children in a school or institution that participates in the Special Milk Program for

Children. The annual payments and rates adjustments for the National School Lunch and School Breakfast

Programs reflect changes in the Food Away From Home series of the Consumer Price Index for All Urban

Consumers. The annual rate adjustment for the Special Milk Program reflects changes in the Producer Price Index

for Fluid Milk Products. Further adjustments are made to these rates to reflect higher costs of providing meals in

Alaska, Hawaii and Puerto Rico. The payments and rates are prescribed on an annual basis each July.

Action Date: These rates are effective from July 1, 2018 through June 30, 2019.

Contact: Jessica Saracino, Branch Chief, Program Monitoring and Operational Support Division, Child Nutrition

Programs, Food and Nutrition Service, U.S. Department of Agriculture, 3101 Park Center Drive, Room 640,

Alexandria, VA 22302-1594.


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Title: Child and Adult Care Food Program: National Average Payment Rates, Day Care Home Food Service Payment Rates, and Administrative Reimbursement Rates for Sponsoring Organizations of Day Care Homes for the Period July 1, 2018 Through June 30, 2019

Category: Notices

Issuing Agency: USDA, Food and Nutrition Service

Action: Notice


Citation: Federal Register Volume 83, Number 139 Pages 34108-34110


Summary: This notice announces the annual adjustments to the national average payment rates for meals and snacks served in child care centers, outside-school-hours care centers, at-risk afterschool care centers, and adult day care centers; the food service payment rates for meals and snacks served in day care homes; and the administrative reimbursement rates for sponsoring organizations of day care homes, to reflect changes in the Consumer Price Index. Further adjustments are made to these rates to reflect the higher costs of providing meals in Alaska and Hawaii. The adjustments contained in this notice are made on an annual basis each July, as required by the laws and regulations governing the Child and Adult Care Food Program.

Action Date: These rates are effective from July 1, 2018 through June 30, 2019.

Contact: Jessica Saracino, Branch Chief, Program Monitoring and Operational Support Division, Child Nutrition Programs, Food and Nutrition Service, U.S. Department of Agriculture, 3101 Park Center Drive, Room 640, Alexandria, Virginia 22302-1594.


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Title: Regional Partnership Grants to Increase the Well-Being of, and to Improve the Permanency Outcomes for,

Children Affected by Substance Abuse

Category: Grants Notice

Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families,

Administration on Children, Youth and Families, Children's Bureau Issue Date Month/Year: 8/2016


URL: https://www.grants.gov/web/grants/search-grants.html?keywords=HHS-2018-ACF-ACYF-CU-1382

Summary: The purpose of this funding opportunity announcement (FOA) is to provide competitive grant funds for

Regional Partnership Grants (RPGs) to improve the well-being of children affected by substance abuse. These

targeted grants will be awarded to Regional Partnerships that provide through interagency collaboration and

integration of programs and services, activities and services that are designed to increase the well-being of,

improve permanency outcomes for, and enhance the safety of children who are in out-of-home placements or are

at risk of entering out-of-home placements as a result of a parent's or caretaker's substance abuse. Applicants are

expected to have a collaborative structure in place that is capable of building a region's capacity to meet a broad

range of needs for families involved with both substance abuse treatment and the child welfare system. Per the

legislative requirements, RPGs are required to select and report on performance indicators and evaluation

measures to increase the knowledge that can be gained from the program. Partnerships will: Use specific, well-

defined, and evidence-based programs that are also trauma-informed and targeted to the identified population;

Conduct an evaluation that is sufficiently rigorous to contribute to the evidence base on service delivery, outcomes,

and costs associated with the project's chosen interventions; and Participate in the national cross-site evaluation,

which includes an implementation and partnership study, an outcomes study, and an impact study. This project is

for one 36-month project period. Grantees should anticipate spending approximately one-third of the project award

per each 12-month period.

Eligible Applicants: Applications must identify a primary applicant responsible for administering the grant. The

primary applicant MUST be one of the Regional Partnership organizations listed here. Applications must represent

Regional Partnerships formed by a collaborative agreement. As required by the legislation, Regional Partnership

means a collaborative agreement (which may be established on an interstate or intrastate basis) entered into by at

least two of the following parties: The State child welfare agency that is responsible for the administration of the

State plan under title IV-B or title IV-E of the Social Security Act MUST BE INCLUDED IN REGIONAL

PARTNERSHIP; The State agency responsible for administering the substance abuse prevention and treatment

block grant provided under subpart II of part B of title XIX of the Public Health Service Act (42 U.S.C. Section 300x-

21 et seq.); An Indian Tribe or Tribal consortium; Non-profit or for-profit child welfare service providers; Community

health service providers; Community mental health providers; Local law enforcement agencies; Judges and court

personnel; Juvenile justice officials; School personnel; Tribal child welfare agencies or a consortia of such

agencies; or Any other providers, agencies, personnel, officials, or entities that are related to the provision of child

and family services under this subsection. Please refer to the authorizing legislation for additional specifications on

the eligibility and requirements of a Regional Partnership. Eligibility for this funding opportunity is based strictly on

the authorizing legislation - Title IV, part B, subpart 2 - Promoting Safe and Stable Families, section 437(f) of the

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Social Security Act (42 U.S.C. 629g(f)). Applications from individuals (including sole proprietorships) and foreign

entities are not eligible and will be disqualified from competitive review and from funding under this announcement.

Action Date: Current Closing Date for Applications: Aug. 13, 2018

Contact:

Program Office Contact

Jean Blankenship

Children's Bureau

Administration on Children, Youth, and Families

Administration for Children and Families

C/O LCG, Inc.

1400 Key Blvd, Suite 900

Arlington, VA 22209

Email: [email protected]

Office of Grants Management Contact

Bridget Shea Westfall

Administration for Children and Families

Office of Administration

Office of Grants Management

C/O LCG, Inc.

1400 Key Blvd, Suite 900

Arlington, VA 22209

Email: [email protected]

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