bidding documents of pic, lahore for drugs / medicine items
TRANSCRIPT
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PUNJAB INSTITUE OF CARDIOLOGY,
LAHORE Ph: No. 99203051 – 60
BIDDING DOCUMENTS
Bidding Documents of PIC, Lahore for Drugs / Medicine
items for the year 2013-2014.
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Invitation for Bids Punjab Institute of Cardiology, Lahore.
Procurement of Drugs and Medicines
Punjab Institute of Cardiology, Lahore invites sealed bids from the eligible bidders for supply of
Drugs/Medicines and Surgical Disposable Items etc. to meet the requirement of the institution.
Detailed description and quantities of Drugs/Medicines and Surgical Disposable Items etc. are
given in the Bidding Documents.
2. Interested eligible bidders may get the Bidding Documents at the address mentioned below on
submission of written application alongwith payment of nonrefundable fee of Rs. 1000/- (One
Thousand only). Bidding Documents shall be issued upto 03/10/ 2013 only during office hours.
3. Bidding will be conducted through Single Stage – Two Envelopes bidding procedure as per
Rule 36 (b) of Punjab PPR-2009 (Amended).
4. Bids must be delivered to the Meeting Room of Punjab Institute of Cardiology, Lahore, at or
before 10:30 hours on 24/10/2013. Bid security of 2% of the total bid value in the shape of call
deposit required to be supported with the financial bid.
Late bids will be rejected. Bids will be opened in the presence of the bidder‟s representatives
who choose to attend at the Meeting Room of Punjab Institute of Cardiology, Lahore at 11:30
hours on 24/10/2013.
5. The Bidders are requested to give their best and final prices as no negotiations on the prices
are allowed.
For and on behalf of Medical Superintendent
Punjab Institute of Cardiology, Lahore
Telephone(s) : +92-42-99200031
Facsimile : +92-42-99203204
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Bid Data Sheet ITB Ref Description Detail
N/A Commencement of sale of Bidding Document 12 August, 2013
N/A Last date of sale of Bidding Document 04 August, 2013
ITB Clause 24 Last date and time for the receipt of bidding document 04 August, 2013 11:00
hours
N/A Pre-bid meeting date, time and venue 04 September, 2013 01:00 hours in the Meeting
Room, Punjab Institute of Cardiology, Lahore
ITB Clause 27 Date, time and venue of opening of technical bids 05 September, 2013 11:30
hours
Meeting Room, Punjab Institute of Cardiology, Lahore
ITB Clause 16 Bid currency PKR
ITB Clause 13 Language of bid English or Urdu
ITB Clause 20 Amount of bid security 2% of the total bid value.
ITB Clause 21 Bid validity period 90 Days
ITB Clause 09 Bidding procedure Single stage – Two Envelop procedure
ITB Clause 27 Address for communication:
For and on behalf of Medical Superintendent,
Punjab Institute Cardiology, Lahore, Pakistan
Telephone(s) : +92-42-99200031
Facsimile : +92-42-99203204
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SECTION 1
Invitation to Bid
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Letter of Invitation Procurement of Drugs and Medicines
24/10/ 2013
Dear Sir/ Madam.
1. Punjab Institute of Cardiology, Lahore invites sealed bids from the eligible bidders for supply
of Drugs/Medicines Items etc. to meet the requirement of Director General Health Services,
Punjab, Lahore in quantities and specifications more specifically described in Section III of the
Bidding Documents.
2. Bidding shall be conducted as per the procedure specified in the Bidding Documents.
3. Interested bidders may obtain further information and inspect the Bidding Documents at the
address given below from 08:00 hours to 15:00 hours on any working day before closing date or
the same can be examined online at the PPRA website (www.ppra.punjab.gov.pk) as well as
Punjab Health Sector Reform Programme (www.phsrp.punjab.gov.pk) until the closing date for
the submission of bids.
4. A complete set of original Bidding Documents shall be purchased from the below mentioned
office on all working days from 08:00 hours to 15:00 hours on submission of a written
application and payment of non-refundable fee of Pak Rupees 1000/- only.
5. Prospective bidders may note that the pre-bid meeting will be held at 01:00 hours on 04
September, 2013 in the Meeting Room, Punjab Institute of Cardiology, Jail Road, Lahore
Pakistan.
6. Bids must be delivered, in the manner prescribed, at or before 11:00 hours on 24/10/2013. Late
Bids will be rejected. Bids will be opened on the same day at 11:30 hours in presence of bidders
or their representatives, who choose to be present.
7. All bids (financial) must be accompanied with a bid security which is 2% of the total bid value
in form of a Pay Order/ Bank Draft/Deposit at Call.
8. In an event where the last date for submission of bids be declared a public holiday the due date
for submission and opening of bids shall be the following working day at the same appointed
timings and venue.
9. Interested bidders may visit Government of the Punjab, Health Department websites http://
www.ppra.punjab.gov.pk and (www.phsrp.punjab.gov.pk) for more information.
For and on behalf of Medical Superintendent
Punjab Institute of Cardiology, Lahore, Pakistan
Telephone(s) : +92-42-99200031
Facsimile : +92-42-99203204
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Bidders are advised to read the contents of the Instruction to Bidders (ITB) carefully
SECTION II
Instructions to Bidders
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1. Scope of Bid
1.1 Punjab Institute of Cardiology, Lahore invites bids for supply of Drugs/Medicines
Items etc. to meet the requirement of Punjab Institute of Cardiology, Lahore specified in
the Schedule of Requirements along with Technical Specifications.
2. Source of Funds
2.1 The Government of Punjab.
3. Eligible Bidders.
3.1 This Invitation for Bids is open to all original manufacturers and in case of imported
goods their authorized agents / importers in Pakistan for supply of Goods more
specifically described in the Schedule of Requirement (Section-III.)
3.2 Government-owned enterprises in Pakistan may participate only if they are legally
and financially autonomous and authorized to participate in bidding.
3.3 The Agent/ Supplier/ Importer must possess valid authorization from the
Manufacturer and shall have to submit a copy of Memorandum of Association/
Partnership deed registered with the Registrar of Companies. However, in case of
Manufacturer, they should have a documentary proof as prescribed in the Bid Form
Section V to the effect that they are the original Manufacturer of the required
specifications of Goods.
3.4 Bidders under a declaration of ineligibility for corrupt and fraudulent practices issued
by any Government (Federal, Provincial or Local) or a public sector organization are
NOT ELIGIBLE.
4. Corruption and Fraud.
4.1 The Government of Punjab defines Corrupt and Fraudulent Practices as “the offering,
giving , receiving, or soliciting of anything of value to influence the action of a public official or
the supplier or contractor in the procurement process or in contract execution to the detriment of
the Procuring agencies; or misrepresentation of facts in order to influence a procurement
process or the execution of a contract , collusive practices among bidders (prior to or after bid
submission) designed to establish bid prices at artificial, non-competitive levels and to deprive
the Procuring agencies of the benefits of free and open competition and any request for, or
solicitation of anything of value by any public official in the course of the exercise of his duty”
4.2 Indulgence in corruption and fraudulent practices is liable to result in rejection of
Bids, cancellation of contracts, debarring and blacklisting of the Bidder, for a stated or
indefinite period of time.
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5. Eligible Goods and Services.
5.1 All goods and related services to be supplied under the contract shall conform to the
policies of the Government of Punjab in vogue. All expenditures made under the contract
shall be limited to such goods and services. For purposes of this clause, (a) the term
“Goods” Includes any goods that are the subject of this Invitation for Bids and (b) the
term “Services” includes related ancillary services such as transportation, insurance, after
sale service etc.
6. Cost of Bidding.
6.1 The Bidder shall bear all costs associated with the preparation and submission of its
bid, and the Procuring Agency shall in no case be responsible or liable for those costs,
regardless of the conduct or outcome of the bidding process.
7. Bidding for Selective Items.
7.1 A Bidder, if he so chooses, can bid for selective items from the list of goods provided
for in the Schedule of Requirements. A Bidder is also at a liberty to bid for all the goods
mentioned in the Schedule of Requirements. However, Bidders cannot bid for partial
quantities of an item in the Schedule of requirement. THE BID MUST BE FOR THE
WHOLE QUANTITY OF AN ITEM REQUIRED IN THE SCHEDULE OF
REQUIREMENT.
The Bidding Procedure 8. The Governing Rules.
8.1 The Bidding procedure shall be governed by the Punjab Procurement Rules, 2009
(Amended) of the Government of Punjab.
9. Applicable Bidding Procedure.
9.1 The bidding procedure is governed by Rule 36 “Procedures of Open Competitive
Bidding” sub-rule (b) “Single stage – Two Envelop procedure”. Bidders are advised also
to refer to the Bid Data Sheet above to confirm the Bidding procedure applicable in
the present bidding process.
9.2 The bidding procedure prescribed in the Bid Data Sheet above is explained in the
table below.
Single Stage: Two Envelope Procedure
i) The bid shall comprise a single package containing two separate envelopes. Each
envelope shall contain separately Bidding Document for Procurement of Drugs & Medicines – Health
Department, Punjab Page 10 the financial proposal and the technical proposal;
ii) the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL
PROPOSAL” in bold and legible letters to avoid confusion;
iii) initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened;
iv) the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody
of Procuring Agency without being opened;
v) the Procuring Agency shall evaluate the technical proposal, without reference to the
price and reject any proposal which do not conform to the specified requirements;
vi) during the technical evaluation no amendments in the technical proposal shall be
permitted;
vii) the financial proposals of bids shall be opened publicly at a time, date and venue to
be announced and communicated to the Bidders in advance;
viii)After the evaluation and approval of the technical proposal the Procuring Agency
shall at a time within the bid validity period, publicly open the financial proposals of the
technically accepted bids only. The financial proposal of bids found technically non-
responsive shall be returned unopened to the respective Bidders; and ix) The bid found to
be the lowest evaluated bid shall be accepted.
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The Bidding Documents 10. Contents of the Bidding Documents
10.1 The goods required, applicable bidding procedures, and Contract terms are
prescribed in the Bidding Documents. In addition to the Invitation for Bids, the Bidding
Documents include:
(a) Instructions to Bidders (ITB)
(b) Schedule of Requirement.
(c) Technical Specifications.
(d) Evaluation Criteria.
(e) Bid Forms
i) Letter of Intention
ii) Affidavit
iii) Technical Forms
iv) Financial Forms
(f) General Conditions of the Contract Bidding Document for Procurement of Drugs & Medicines –
Health Department, Punjab Page 11 (g) Special Conditions of Contract,
(h) Draft Contract.
10.2 The “Invitation for Bids” is not a formal part of the Bidding Documents and is
included as a reference only. In case of discrepancies between the Invitation for Bid and
the Bidding Documents listed in 10.1 above, the Bidding Documents shall take
precedence.
10.3 The Bidder is expected to examine all instructions, forms, terms, and specifications
in the Bidding Documents. Failure to furnish all information required by the Bidding
Documents or to submit a bid not substantially responsive to the Bidding Documents in
every respect shall be at the Bidder‟s risk and may result in the rejection of its bid.
11. Clarification(s) on Bidding Documents.
11.1 A prospective Bidder requiring any clarification(s) on the Bidding Documents may
notify the Procuring Agency1 in writing at the Procuring Agency‟s address indicated in
the Bid Data Sheet.
The Procuring Agency shall respond in writing to any request for clarification(s) of the
bidding documents, which it receives no later than ten (10) days prior to the deadline for
the submission of bids prescribed in the Invitation for Bids. Written copies of the
Procuring Agency‟s response (including an explanation of the query but without
identifying the source of inquiry) shall be sent to all prospective Bidders that have
received the Bidding Documents.
12. Amendment(s) to the Bidding Documents.
12.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for
any reason, whether at its own initiative or in response to a clarification(s) requested by a
prospective Bidder, may modify the Bidding Documents by amendment(s).
12.2 All prospective Bidders that have received the Bidding Documents shall be notified
of the amendment(s) in writing through Post, e-mail or fax, and shall be binding on them.
12.3 In order to allow prospective Bidders reasonable time for taking the amendment(s)
into account in preparing their bids, the Procuring Agency, at its discretion, may extend
the deadline for the submission of bids. 1 In this case Health Department, Government of the Punjab is the Procuring Agency.
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Preparation of Bids 13. Language of Bids.
13.1 All correspondences, communications, associated with preparation of Bids,
clarifications, amendments, submissions shall be written either in English or Urdu or both
languages. Supporting documents and printed literature furnished by the Bidder may be
in another language provided they are accompanied by an accurate translation of the
relevant passages in English or Urdu, in which case, for purposes of interpretation of the
Bid, the said translation shall take precedence.
14. Documents comprising the Bids.
14.1 The Bid shall comprise of the Bid Forms of this Bidding Document and all those
ancillary documentation that are prescribed for the eligibility of the bidders and goods
and ancillary services that are found necessary and highlighted in the Bid Forms in
Section V.
14.2 The Bidder shall complete the Bid Forms and an appropriate Price Schedule
furnished in the bidding documents, indicating the goods to be supplied, a brief
description of the goods, their general and specific characteristics, ancillary services that
the bidder is willing or required to provide along with the proposed price.
15. Bid Price.
15.1 The Bidder shall indicate on the appropriate form prescribed in this Bidding
Document the unit prices and total bid price of the goods, it proposes to supply under the
Contract.
15.2 Form prescribed for quoting of prices is to be filled in very carefully, preferably
typed. Any alteration/ correction must be initialed. Every page is to be signed and
stamped at the bottom.
Serial number of the quoted item may be marked with red/yellow marker.
15.3 The Bidder should quote the prices of goods according to the technical
specifications as provided in Section III of this document. The technical specifications of
goods, different from the required specifications, shall straightway be rejected.
15.4 The Bidder is required to offer a competitive price. All prices must include the taxes
and duties, where applicable. If there is no mention of taxes, the offered/ quoted price
shall be considered as inclusive of all prevailing taxes/ duties.
15.5 The benefit of exemption from or reduction in the taxes and duties shall be passed
on to the Procuring Agency.
15.6 Prices offered should be for the entire quantity of an item demanded in the Schedule
of Requirement; partial quantity offers
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shall straightaway be rejected. Conditional offer shall also be considered as non-
responsive Bid.
15.7 While making a price quote, trend/ inflation in the rate of goods and services in the
market should be kept in mind. No request for increase in price due to market fluctuation
in the cost of goods and services shall be entertained.
16. Bid Currencies.
16.1 Prices shall be quoted in Pak Rupees.
17. Samples.
17.1 The Bidder shall provide samples of quoted goods alongwith the bid at his own cost
and in a quantity prescribed by the Procuring Agency in Section III. However, samples of
cold chain (perishable) goods will be called later at the time of technical evaluation of
bids.
18. Documentation on Eligibility of Bidders.
18.1 Bidder shall furnish, as part of its bid (Bid Form) as specified in Section V,
documents establishing the Bidder‟s eligibility to bid and its qualifications to perform the
Contract if its bid is accepted.
18.2 The documentary evidence of the Bidder‟s eligibility to bid shall establish to the
Procuring Agency‟s satisfaction that the Bidder, at the time of submission of its bid, is an
eligible as defined under ITB Clause 3 above.
19. Documentation on Eligibility of Goods.
19.1 The Bidder shall furnish, as part of its bid (Bid Form) as specified in Section V,
documents establishing the eligibility and conformity to the bidding documents of all
goods, which the Bidder proposes to supply under the Contract.
20. Bid Security.
20.1 The Bidder shall furnish, as part of its bid, a Bid Security in the amount specified in
the Bid Data Sheet. Unsuccessful bidder‟s bid security shall be discharged or returned
soon after announcement of the successful bids.
20.2 The successful Bidder‟s bid security shall be discharged upon signing of contract
and furnishing the performance security.
20.3 The bid Security may be forfeited:
(a) if a Bidder withdraws its bid during the period of bid validity; or
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(b) in the case of a successful Bidder, if the Bidder fails to sign the Contract or fails to
provide a performance security (if any).
21. Bid Validity.
21.1 Bids shall remain valid for the period identified in the Bid Data Sheet after the date
of opening of technical bid prescribed by the Procuring Agency. A bid valid for a shorter
period shall be rejected by the Procuring Agency as non-responsive.
21.2 The Procuring Agency shall ordinarily be under an obligation to process and
evaluate the bid within the stipulated bid validity period. However under exceptional
circumstances and for reason to be recorded in writing, if an extension is considered
necessary, all those who have submitted their bids shall be asked to extend their
respective bid validity period. Such extension shall be for not more than the period equal
to the period of the original bid validity.
21.3 Bidders who,-
(a) agree to the Procuring Agency‟s request for extension of bid validity period shall not
be permitted to change the substance of their bids; and
(b) do not agree to an extension of the bid validity period shall be allowed to withdraw
their bids without forfeiture of their bid securities.
22. Format and Signing of Bids.
22.1 The Bidder shall prepare and submit its bid and provide original documents, as
appropriate. Copies of any documents must be signed and stamped by the bidder.
22.2 The Bid shall be accompanied by the original receipt for payment made for the
purchase of the bidding document. In an event where the Bidder has downloaded the
bidding document from the web, he will require to get the original payment receipt of the
prescribed fee from the Procuring Agency well before the date of submission of bid.
22.3 The original bid shall be typed or written in indelible ink and shall be signed by the
Bidder or a person or persons duly authorized to bind the Bidder to the Contract. The
person or persons signing the bid shall initial all pages of the bid form.
22.4 Any interlineations, erasures, or overwriting shall be valid only if they are initialed
by the person or persons signing the bid.
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Submission of Bids 23. Sealing and Marking of Bids.
23.1 The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL
PROPOSAL” in bold and legible letters to avoid confusion. Similarly, the Bidder shall
seal the proposals/ bids in separate envelopes. The envelopes shall then be sealed in an
outer envelope.
23.2 The inner and outer envelopes shall:
(a) be addressed to the Procuring Agency at the address given in the Invitation for Bids;
and
(b) Bid Reference No. indicated in the Bid Data Sheet, and a statement: “DO NOT OPEN
BEFORE,” the time and the date specified in the Bid Data Sheet for opening of Bids.
23.3 The inner envelopes shall also indicate the name and address of the Bidder to enable
the bid to be returned unopened in case it is declared as “non-responsive” or “late”.
23.4 In case the Bidder is bidding for more than one item, they will have to prepare
separate price schedule for each item, seal them in separate envelops with naming of
items. Envelops of each individual items will further be sealed in one envelope marked as
”Financial Proposal”. This arrangement will enable the Procuring Agency to return bid
related to any item of any Bidder unopened in case the item is declared as ineligible or
non-responsive.
23.5 If the outer as well as inner envelope is not sealed and marked as required by 23.1 to
23.4 above the Procuring Agency shall assume no responsibility for the bid‟s
misplacement or premature opening.
24. Deadline for Submission of Bids
24.1 Bids must be submitted by the Bidder and received by the Procuring Agency at the
address on the time and date specified in the Bid Data Sheet. Bids received later than
the time and date specified in the Bid Data Sheet will stand summarily rejected.
24.2 The Procuring Agency may, in its discretion, extend the prescribed deadline for the
submission of bids by amending the bidding documents in accordance with ITB Clause
12 above, in which case all rights and obligations of the Procuring Agency and Bidders
previously subject to the deadline shall thereafter be subject to the deadline as extended.
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25. Late Bids
25.1 Any bid received by the Procuring Agency after the deadline for submission of bids
prescribed by the Procuring Agency pursuant to ITB Clause 24 shall be rejected and
returned unopened to the Bidder.
26. Withdrawal of Bids
26.1 The Bidder may withdraw its bid after the bid‟s submission and prior to the deadline
prescribed for submission of bids.
26.2 No bid may be withdrawn in the period between deadline for submission of bids and
the expiration of the period of bid validity specified in Bid Data Sheet. Withdrawal of a
bid during this period may result in forfeiture of the Bid Security submitted by the
Bidder, pursuant to the ITB Clause 20 above.
Opening and Evaluation of Bids 27. Opening of Bids by the Procuring Agency.
27.1 All bids received, shall be opened by the Procuring Agency publically in the
presence of the Bidders or their representatives on the date, time and venue prescribed in
the Bid Data Sheet.
27.2 The opening of Bids shall be subject to the Bidding Procedure prescribed in the Bid
Data Sheet and elaborated in ITB Clause 9 above.
27.3 All Bidders in attendance shall sign an attendance sheet.
27.4 The Procuring Agency shall open one Bid at a time and read out aloud its contents
which may include name of the Bidder, items bided for and unit prices and total amount
of the Bid (if applicable). The Procuring Agency may choose to announce any other
details which it deems appropriate if not in conflict with the Punjab PPR-
2009, specifically Rule 28 (Opening of Bids)
27.5 The Procuring Agency shall have the minutes of the Bid opening (technical and
when applicable financial) recorded.
27.6 No bid shall be rejected at technical proposal/ bid opening, except for late bids,
which shall be returned unopened to the Bidder
27.7 The financial bids found having without Bid Security shall also be returned
unannounced to the Bidders. However, prior to return to the Bidder, the Chairman of the
Purchase/ Procurement Committee shall record a statement giving reasons for return of
such bid(s).
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28. Clarification of Bids.
28.1 During evaluation of the bids, the Procuring Agency may, at its discretion, ask the
Bidder for a clarification of its bid. The request for clarification and the response shall be
in writing, and no change in the prices or substance of the bid shall be sought, offered, or
permitted.
29. Preliminary Examination.
29.1 The Procuring Agency shall examine the bids to determine whether they are
complete, whether any computational errors have been made, whether required sureties
have been furnished, whether the documents have been properly signed, and whether the
bids are generally in order.
29.2 In the financial bids the arithmetical errors shall be rectified on the following basis.
a) If there is a discrepancy between the unit price and the total price that is obtained by
multiplying the unit price and quantity, the unit price shall prevail, and
the total price shall be corrected.
b) If the Bidder does not accept the correction of the errors, its bid shall be rejected, and
its Bid Security may be forfeited.
c) If there is a discrepancy between words and figures, the amount in words shall prevail.
29.3 The Procuring Agency may waive any minor informality, nonconformity, or
irregularity in a bid which does not constitute a material deviation, provided such waiver
does not prejudice or affect the relative ranking of any Bidder.
29.4 Prior to the detailed evaluation, the Procuring Agency shall determine the substantial
responsiveness of each bid to the bidding documents. For purposes of this clause, a
substantially responsive bid is one, which conforms to all the terms and conditions of the
bidding documents without material deviations. Deviations from, or objections or
reservations to critical provisions, such as those concerning Applicable Laws, Taxes &
Duties and internationally recognized best practices shall be deemed to be a material
deviation for technical proposals and Bid Security for financial proposals. The Procuring
Agency‟s determination of a bid‟s responsiveness is to be based on the contents of the bid
itself without recourse to extrinsic evidence.
29.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency
and may not subsequently be made responsive by the Bidder by correction of the
nonconformity.
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30. Evaluation of Bids.
30.1 The Procuring Agency shall evaluate and compare the bids, which have been
determined to be substantially responsive in accordance with ITB Clause 29 above.
30.2 All bids shall be evaluated in accordance with the Evaluation Criteria and other
terms and conditions set forth in these bidding documents.
30.3 For the purposes of comparison of bids quoted in different currencies, the price shall
be converted into Pak Rupees. The rate of exchange shall be the selling rate, prevailing
on the date of opening of bids specified in the bidding documents, as notified by the State
Bank of Pakistan/ National Bank of Pakistan on that day.
30.4 A bid once opened in accordance with the prescribed procedure shall be subject to
only those rules, regulations and policies that are in force at the time of issue of notice for
invitation of bids.
31. Qualification of Bidder
31.1 The Procuring Agency, at any stage of the procurement proceedings, having credible
reasons for or prima facie evidence of any defect in Bidder‟s capacities, may require the
Bidder to provide information concerning their professional, technical, financial, legal or
managerial competence whether already pre-qualified or not.
31.2 Such qualification shall only be laid down after recording reasons thereof in writing.
They shall form part of the records of that procurement proceeding.
31.3 The Procuring Agency shall determine to its satisfaction whether a Bidder,
technically and financially qualified and even having the lowest evaluated responsive bid
is qualified to perform the Contract satisfactorily.
31.4 The determination can take into account the Bidder‟s financial, technical, and
production capabilities. It shall be based upon an examination of the documentary
evidence of the Bidder‟s qualifications submitted by the Bidder, as well as such other
information as the Procuring Agency deems necessary and appropriate. Further, during
the process of technical evaluation of Bidder, the Procuring Agency may inspect the
manufacturing plant/ production capacity/ warehousing system/ practices by a team of
experts for assessment, if it deems necessary.
31.5 An affirmative determination shall be a prerequisite for award of the Contract to the
Bidder. A negative determination shall result in rejection of the Bidder‟s bid, in which
event the Procuring Agency
shall proceed to the next lowest evaluated bid to make a similar determination of that
Bidder‟s capabilities to perform satisfactorily.
31.6 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the
information submitted by him concerning his qualification as Bidder was false and
materially inaccurate or incomplete.
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32. Rejection of Bids
32.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance
of a bid. The Procuring Agency shall upon request communicate to any Bidder who
submitted a bid, the grounds for its rejection of any or all bids, but is not required to
justify those grounds.
32.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause
32.1 towards Bidders who have submitted bids.
32.3 Notice of the rejection of any or all bids shall be given promptly to the concerned
Bidders that submitted bids.
33. Re-Bidding
33.1 If the Procuring Agency rejected all bids in pursuant to ITB Clause 32, it may call
for a re-bidding. The Procuring Agency, if it deems necessary may prescribe another
method of procurement not inconsistent with the Punjab Procurement Rules-2009.
33.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for
rejection and may revise specifications, evaluation criteria or any other condition for
Bidders, as it may deem necessary.
34. Announcement of Evaluation Report
34.1 The Procuring Agency shall announce the results of the bid evaluation in form of a
report, not inconsistent with Rule 35 of the PPR-2009 giving justification for acceptance
or rejection of bids at least ten days prior to the award of procurement Contract.
35. Contacting the Procuring Agency.
35.1 Subject to ITB Clause 28 above, no Bidder shall contact the Procuring Agency on
any matter relating to its bid, from the time of the bid opening to the time of
announcement of Evaluation Repot. If a Bidder wishes to bring additional information to
the notice of the Procuring Agency, it should do so in writing.
35.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid
evaluation, bid comparison, or Contract award may result in the rejection of the
Bidder’s bid. Canvassing by any Bidder at any stage of the bid evaluation is strictly
prohibited. Any infringement shall lead to disqualification.
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Award of Contract 36. Acceptance of Bid and Award Criteria.
36.1 the Bidder whose bid is found to be most closely conforming to the Evaluation
Criteria prescribed in Section IV and having the lowest evaluated bid, if not in conflict
with any other law, rules, regulations or policy of the Punjab Government, shall be
awarded the Contract, within the original or extended period of bid validity.
37. Procuring Agency’s Right to vary quantities at the time of Award.
37.1 The Procuring Agency reserves the right at the time of award of Contract to increase
or decrease, the quantity of goods originally specified in the Schedule of Requirements
without any change in unit price or other terms and conditions.
38. Notification of Award.
38.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall
notify to the successful Bidder in writing that its bid has been accepted.
38.2 The notification of award shall constitute the formation of the Contract between the
Procuring Agency and the successful Bidder.
38.3 The enforcement of the Contract shall be governed by Rule 44 of the PPR-2009.
39. Limitation on Negotiations.
39.1 Negotiations, that may be undertaken in finalization of the Contract shall not relate
to the price or substance of bid specified by the Bidder, but only to minor technical,
contractual or logistical details.
39.2 Negotiations may relate to the following areas; (the list is being provided as
guidance only and under no circumstances be treated as exhaustive and final):
minor alterations to technical details, such as the scope of work, the specification or
drawings;
minor amendments to the Special Conditions of Contract;
finalization of payment schedule and ancillary details;
mobilization arrangements;
agreements on final delivery or completion schedules to accommodate any changes
required by the Procuring Agency;
the proposed methodology or staffing;
inputs required from the Procuring Agency;
clarifying details that were not apparent or could not be finalized at the time of
bidding;
The Bidder‟s tax liability in Pakistan, if the Bidder is a foreign company.
24
Negotiations shall not be used to:
substantially change the technical quality or details of the requirement, including the
tasks or responsibilities of the Bidder or the performance of the goods;
substantially alter the terms and conditions of Contract;
reduce unit rates or reimbursable costs;
Substantially alter anything which formed a crucial or deciding factor in the evaluation
of the bids or proposals
40. Signing of Contract.
40.1 After the completion of the Contract Negotiations the Procuring Agency shall send
the Bidder the Contract Form provided in the bidding documents, incorporating all
agreements between the Parties.
40.2 Within ONE week of receipt of the Contract Form, the
successful Bidder and the Procuring Agency shall sign the Contract in accordance with
the legal requirements in vogue.
40.3 If the successful Bidder, after completion of all codal formalities shows an inability
to sign the Contract then its Bid Security shall stand forfeited and the firm may be
blacklisted an debarred from future participation, whether temporarily or permanently. In
such situation the Procuring Agency may award the contract to the next lowest evaluated
Bidder or call for new bids.
40.4 The Contract shall become effective upon affixation of signature of the Procuring
Agency and the selected Bidder on the Contract document, and shall be governed for
ONE year period and by the terms and conditions mutually agreed in the contract.
41. Performance Guarantee.
41.1 On the date of signing of Contract, the successful Bidder shall furnish a Performance
Guarantee, on the Form and in the mannered prescribed by the Procuring Agency.
41.2 The Bid Security submitted by the bidder at the time of submitting its bid shall be
returned to the Bidder upon submission of Performance Guarantee.
41.3 Failure to provide a Performance Guarantee by the Bidder is
a sufficient ground for annulment of the award and forfeiture of Bid
Security. In such event the Procuring Agency may award the
contract to the next lowest evaluated bidder or call for new bid.
25
SECTION III SCHEDULE OF REQUIREMENTS
& TECHNICAL SPECIFICATIONS
26
Schedule of Requirements: The supplies shall be delivered in accordance with the subsequent Purchase Orders to be
issued by the Health Department (provincial and concerned district) as per following
schedule of requirements:-
Provincial Health Department: Mode of Penalty 100% Quantity as per Purchase
Order Total delivery period
Without penalty 75 days2 75 days
With penalty @ 0.067 %
per day after 60 days of Purchase Order
30 days 105 days
District Health Department:
Mode of Penalty 100% Quantity as per Purchase Order Total delivery period
Without penalty 60 days3 60 days
With penalty @ 0.067 %
per day after 60 days of Purchase Order
30 days 90 days
District wise detail of quantities of drugs and medicines can be obtained from the office
of the Purchaser during office hours, however, Division wise detail is as under: 2. The validity of Purchase Order will start from its next date of issuance to the concerned Supplier.
3. As at 2 above No. NAME OF THE MEDICINES Unit
APPROXIMATE
QUANTITY REQUIRED
PLACE OF
DELIVERY
Technical Specifications and Sample Size: Note: Samples of Cold Chain (perishable) items will be called later at the time of
technical evaluation of bids.
27
SECTION IV EVALUATION CRITERIA
28
Evaluation Criteria:
Sr.
NO
.
Parameters Detail Total
Marks Remarks
1 Past
Performance
(Last one
Year
purchase
order of each
quoted item
of each
institute /
Retail Chain
Major Institutions Served: 15 Institutions
include
government
departments and
private hospitals.
Chain store with
documentary
evidence (chain
stores are defined
having minimum
three stores)
i No any Institution Served 0
ii 1 1
iii 2 to 3 2
iv 4 to 5 4
v 6 to 7 6
vi 8 and above 7
vii
Retail chain store (2 per
chain)
8
2 Market
Experience
in quoted
items
5 Bidders having
less than 1 year
experiences are
ineligible.
Experience will
be confirmed
from the date of
Registration
i 1-3 years 2
ii 3-5 years 4
iii Above 5 years 5
3 Credibility &
Certification 10 GMP certificate
issued by the
concerned Drug
Regulatory
Authority is
required
i Valid GMP Certification 5
ii Valid ISO Certification 3
iii
Any other international
reputed certification 2
4 Financial
Status 15 Bank Statements
are not required.
Bidder can
provide more than
one Bank
certificate
i
Last year Audited Balance
Sheet 7
ii Tax Return (Last 3 years) 5
Iii Bank certificate 3
5 Technical
Staff 10 The bidder is
required to attach
the list of
technical staff on
stamp paper of
worth Rs.100/-
i Plant Manager
B.Pharm 2
PHD/m.Phil 3
ii
Production
Manager
B.Pharm 2
PHD/m.Phil 3
iii
Quality Control
Manager
B.Pharm/MSc
Chemistry 2
iv
Quality
Assurance
Manager
B.Pharm/MSc
Chemistry 2
______________________
The Bank will certify about the Bidder‟s financial worth, liquidity status, reputation and that they have never
defaulted in financial transactions and letter of credit (LCs).
29
Sr
NO. Parameters Detail
Total
Marks Remarks
6 Production
Capacity
Per day production capacity of quoted
items against the total advertised
quantity:
10
i Less than 1% 0
ii 1% 5
iii 1.1% - 1.5% 7
iv 1.6% - 2% 10
7 Product
Sample
Sample will be examined per following
parameters:
a. Labeling and Packing Rules 1986
b. Outer Packing
c. Inner Packing
d. Physical Appearance
10 Product that 100%
Comply with the
advertised
specifications will be
considered for
evaluation
i Excellent 10
ii Good 7
iii Satisfactory 5
iv Unsatisfactory 0
Total Marks: 75
Qualifying marks 65%.
The financial bids of technically accepted bidders will be opened publicity at a time to be announced by the
procuring Agency and the financial bids found technically non-responsive shall be returned un-opened to
the respective bidders.
Disqualification of Technical Bids:
Scoring less than qualifying marks.
Firms failed to submit samples alongwith bid.
Provided samples rejected by technical evaluation committee.
Firms having experience less than one year.
Quoted products must be available in two retail chain pharmacy.
NOTE:
Bids not conform to above mention any one clause considered ineligible.
30
SECTION V BID FORM
31
BID COVER SHEET Bid Ref. No. ------------------------ Date----------------------------
Name of the Supplier/Firm Contractor: ------------------------------------------------------------
-----
------------------------------------------------------------------------------------------------------------
---------
Address:-------------------------------------------------------------------------------------------------
--------
------------------------------------------------------------------------------------------------------------
---------
E-mail:__________________________
Phone: __________________________
Facsimile: ________________________
Bid Security.
Bid Security attached with Financial Bid YES NO
Bid for:
: All Items mentioned in the Schedule of Requirements.
: Selected Items from the Schedule of Requirements5.
List of Selected Items: (In case the Bidder has opted to bid for Selected Items, please type
the Serial No6. and the name of the Items selected for Bidding. Use additional Sheets if
Required)
S. No. Name of the Item
Signed:
Dated:
Official Stamp:
Attachment7: Original receipt for the purchase of the bidding documents. 5 In case a bidder is bidding for only some of the items mentioned in the list Technical Specifications , he is advised to
take note of ITB Clauses 7 & 15.6
6 The Serial No. of the item as mentioned in the Technical Specifications.
7 The Attachment must be made with the Bid Cover Sheet.
32
BID FORM 1
Letter of Intention Bid Ref No.
Date of the Opening of Bids
Name of the Contract :{ Add name e.g Supply of Dugs and Medicines etc}
To: [Name and address of Procuring Agency]
Dear Sir/Madam,
Having examined the bidding documents, including Addenda Nos. [insert numbers&
Date of individual Addendum], the receipt of which is hereby acknowledged, we, the
undersigned, offer to supply and deliver the Goods under the above-named Contract in
full conformity with the said bidding documents and at the rates/unit prices described in
the price schedule or such other sums as may be determined in accordance with the terms
and conditions of the Contract. The above amounts are in accordance with the Price
Schedules attached herewith and are made part of this bid.
We undertake, if our bid is accepted, to deliver the Goods in accordance with the delivery
schedule specified in the schedule of requirements.
If our bid is accepted, we undertake to provide a performance security/guaranty in the
form, in the amounts, and within the times specified in the bidding documents.
We agree to abide by this bid, for the Bid Validity Period specified in the Bid Data Sheet
and it shall remain binding upon us and may be accepted by you at any time before the
expiration of that period.
Until the formal final Contract is prepared and executed between us, this bid, together
with your written acceptance of the bid and your notification of award, shall constitute a
binding Contract between us.
We understand that you are not bound to accept the lowest or any bid you may receive.
We undertake that, in competing for (and, if the award is made to us, in executing) the
above contract, we will strictly observe the laws against fraud and corruption in force in
Pakistan.
We confirm that we comply with the eligibility requirements as per ITB clauses 18 &19
of the bidding documents.
Dated this [insert: number] day of [insert: month], [insert: year].
Signed:
In the capacity of [insert: title or position]
Duly authorized to sign this bid for and on behalf of [insert: name of Bidder] Bidding Document for Procurement of Drugs & Medicines – Health Department, Punjab Page 33
33
BID FORM 2 AFFIDAVIT
I/We, the undersigned solemnly state that:
1) We have read the contents of the Bidding Document and have fully understood it.
2) The Bid being submitted by the undersigned complies with the requirements
enunciated in the bidding documents.
3) The Goods that we propose to supply under this contract are eligible goods within the
meaning of Clause 18 of the ITB.
4) The undersigned are also eligible Bidders within the meaning of Clause 19 of the ITB.
5) The undersigned are solvent and competent to undertake the subject contract under the
Laws of Pakistan.
6) The undersigned have not paid nor have agreed to pay, any Commissions or Gratuities
to any official or agent related to this bid or award or contract.
7) The undersigned are not blacklisted or facing debarment from any Government, or its
organization or project.
8) It is certified that the company is complying with GMP standard and has not changed
any ingredient or any source of any active or inactive ingredient since bioavailability /
bioequivalence study conducted by the lab.
9) It is also certified that drugs / medicines offered by the firm will be easily available in
the market / cold chain source.
10) It is certified that the prices offered to PIC are not more than the prices charged from
any other Govt. / Semi Govt. / Autonomous institutions. In case of over pricing, the firm
will be responsible to refund the over charged amount.
We affirm that the contents of this affidavit are correct to the best of our knowledge and
belief. In case of any discrepancy, the firm will be fully responsible and the institution
has right to take any legal action against the firm under the PPRA Rules, 2009
Signed--------------------------------
34
BID FORM 3(A) Name of the Firm
Bid Reference No:
Date of opening of Bid.
Documentary Evidence: Eligibility of the Bidders and Goods
Required Documentation
(To Be Filled by the Procuring
Agency)
Checklist8
(To be initialed by the Bidder against each document)
Relevant Page Number9 in the Bid (To be filled by the Bidder)
Supporting Documents10
(To be filled by the Bidder with name of the documents that are submitted to meet the requirement)
Column:1 Column:2 Column:3 Column:4 Valid Manufacturing License
Valid Registration(s) of quoted items
Valid Drugs Sale License11
Valid Import License (where applicable)
Letter of Manufacturer's
authorization
Partnership Deed (where applicable)
NTN Certificate
GST Certificate
Letter of Intention
Affidavit One year experience evidence
Child Labor Free Certificate12
Original Receipt of purchase of Bidding Documents 8 Bidders should only initial against those requirements that they are attaching with the form 3(a). In case
they do not
have any document to attach the corresponding cell in column 2 should be left blank.
9 Bidders are required to mention the exact page number of relevant document placed in the Bid.
10Bidders are advised to attach all Supporting documents with this form in the order of the requirement as
mentioned
in column 1.
11 In case of Sole Agent
12 Bidders are required to furnish a certificate to the effect that their firm is free from child labor and having
standard
child labor free policy
35
BID FORM 3(B)
MANUFACTURER’S AUTHORISATION13
To: [Name &Address of the Procuring Agency]
WHEREAS [name of the Manufacturer] who are established and reputable
Manufacturers of [name and/or description of the goods] having factories at [address of
factory] do hereby authorize [name and address of Supplier/ Agent] to submit a bid, and
subsequently negotiate and sign the Contract with you against the Invitation for Bids
(IFB) No. [Reference of the Invitation to Bid] for the goods manufactured by us.
We hereby extend our full guarantee and warranty as per Clause 15 of the General
Conditions of Contract for the goods offered for supply by the above firm against this
Invitation for Bids.
Signature:--------------------------------------.
Designation:--------------------------------------
Official Stamp:----------------------------------- 13 This letter of authority should be on the letterhead of the Manufacturer and should be signed by
a person
competent and having the power of attorney to bind the Manufacturer. It should be included by
the Bidder in its bid.
36
BID FORM 4 Firm’s Past Performance14.
Name of the Firm:
Bid Reference No:
Date of opening of Bid: 03 March 2012
Assessment Period: (One Year as per Evaluation Criteria)
Name of the Purchaser/Institution
Purchase Order No.
Description Of Order
Value of Order
Date of Completion
Purchaser‟s15 Certificate 14 Bidders may use additional Sheets if required.
15 All certificates are to be attached with this form.
37
BID FORM 5(A)
Price Schedule User Note: This form is to be filled by the Bidder for each individual item and shall
submit with Financial Proposal.
Name of the Firm:
Bid.Ref.No:
Date of opening of Bid.
S. No.
Name of the Item
Unit Price (inclusive all applicable taxes)
No. of Units
Total Price
Discounts (if any)
Final Total Price (Inclusive of all taxes)
1 2 3 4 5 6 7
3*4 5-6
TOTAL
A) FINAL TOTAL PRICE: --------------------------------------------------
B) DISCOUNT16:--------------------------------------------------
C) FINAL QOUTED PRICE: --------------------------------------------------
(C=A-B)
Signature: -------------------------------------------------
Designation: ------------------------------------------------
Date: ------------------------------------------------
Official Stamp: ------------------------------------------ 16 If a Bidder does not wish to offer an item wise discount but intends to offer an overall discount to its quoted price
that should be mentioned here.
38
BID FORM 5(B)
Price Schedule (Price Analysis)
(User Notes):
1. This form is to be filled by the Bidder for each individual item and shall submit with
Financial Proposal.
Name of the Firm:
Bid Reference No:
Date of opening of Bid.
Sl. No.
Name of the Item
Unit Price Total Price/Unit
No. of Units
Total Price
Ex-factory,
Ex Ware House, Ex-Showroom ,Off the Shelf Sales and Income Tax Other Levies and
Duties (if any) Packaging Transportation Costs incidental to delivery Other Incidental
Costs as defined in the Schedule of Requirement a b c D e f g h i
g=a+b+c+d+e+f i = g*h
Signature:-------------------------------------------------
Designation:------------------------------------------------
Date:------------------------------------------------
Official Stamp:---------------------------------------------
39
BID FORM 6 Performance Guarantee
To: [Name & Address of the Procuring Agency]
Whereas [Name of Supplier] (hereinafter called “the Supplier”) has undertaken, in
pursuance of Contract No. [number] dated [date] to supply [description of goods]
(hereinafter called “the Contract”).
And whereas it has been stipulated by you in the said Contract that the Supplier shall
furnish you with a Bank Guarantee by a scheduled bank for the sum of 5% of the total
Contract amount as a Security for compliance with the Supplier‟s performance
obligations in accordance with the Contract.
And whereas we have agreed to give the Supplier a Guarantee:
Therefore we hereby affirm that we are Guarantors and responsible to you, on behalf of
the Supplier, up to a total of [Amount of the Guarantee in Words and Figures] and we
undertake to pay you, upon your first written demand declaring the Supplier to be in
default under the Contract and without cavil or argument, any sum or sums within the
limits of [Amount of Guarantee] as aforesaid, without your needing to prove or to show
grounds or reasons for your demand or the sum specified therein.
This guarantee is valid until the____________ day of_________, 200
Signature and Seal of the Guarantors/ Bank
Address
Date
40
SECTION VI DRAFT STANDARD
CONTRACT
41
Special Conditions of the Contract
AGREEMENT THIS CONTRACT is made at on day of 2011,
between The Government of Punjab, Health Department, (hereinafter referred to as the
“Purchaser”) of the First Part; and M/s (firm name) a firm registered under the laws of
Pakistan and having its registered office at (address of the firm) (hereinafter called the
“Supplier”) of the Second Part (hereinafter referred to individually as “Party” and
collectively as the “Parties”).
WHEREAS the Purchaser invited bids for procurement of goods, in pursuance whereof
M/s (firm name) being the Manufacturer/ authorized Supplier/ authorized Agent of (item
name) in Pakistan and ancillary services offered to supply the required item (s); and
Whereas, the Purchaser has accepted the bid by the Supplier;
NOW THE PARTIES TO THIS CONTRACT AGREE TO THE
FOLLOWING; 1. The Contract: The following documents shall be deemed to form and be read and
construed as integral part of this Contract , viz:-
a. the Schedule of Requirements. Annex- A
b. the Technical Specifications. Annex- B
c. the Price Schedule submitted by the Bidder. Annex- C
d. the Purchaser‟s Notification of Award. Annex- D
e. the Purchase Order Annex-E
f. the General Conditions of Contract
2. Interpretation: In this Contract words and expressions shall have the same meanings
as are respectively assigned to them in the General Conditions of this Contract hereinafter
referred to as “Contract”:
3. The Term of the Contract: This contract shall remain valid for one year from the date
of signing, unless amended by mutual consent.
4. The Supplier declares as under:
i. [Name of the Supplier] hereby declares that it has not obtained or induced the
procurement of any Contract, right, interest, privilege or other obligation or benefit form
Government of Punjab or any administrative subdivision or agency thereof or any other
entity owned or controlled by it (Government of Punjab) through any corrupt business
practice.
ii. Without limiting the generality of the foregoing, [the Seller/ Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc, paid or payable to
anyone and not given or agreed to give and shall not give or agree to give to anyone
within or outside Pakistan either directly or indirectly through any natural or juridical
person, including its affiliate, agent, associate, broker, consultant, director, promoter,
shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder‟s fee or
kickback, whether described as consultation fee or otherwise, with the object of obtaining
or including the procurement of a Contract, right interest, privilege or other obligation or
benefit in whatsoever form from Government of Punjab, except that which has been
expressly declared pursuant hereto.
iii. [The Supplier] certifies that has made and shall make full disclosure of all agreements
and arrangements with all persons in respect of or related to the transaction with
Government of Punjab and has not taken any action or shall not take any action to
circumvent the above declaration, representation or warranty.
iv. [The Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely
to defeat the purpose of this declaration, representation and warranty.
42
It agrees that any Contract, right, interest, privilege or other obligation or benefit obtained
or procured as aforesaid shall, without prejudice to any other right and remedies available
to Procuring Agency under any law, Contract or other instrument, be void able at the
option of Procuring Agency.
v. Notwithstanding any rights and remedies exercised by Procuring Agency in this
regard, [The Supplier] agrees to indemnify Procuring Agency for any loss or damage
incurred by it on account of its corrupt business practices and further pay compensation
to Procuring Agency in an amount equivalent to ten time the sum of any commission,
gratification, bribe, finder‟s fee or kickback given by [The Supplier] as aforesaid for the
purpose of obtaining or inducing the procurement of any Contract, right, interest,
privilege or other obligation or benefit in whatsoever form from Procuring Agency.
vi. In case of any dispute concerning the interpretation and/or application of this Contract
shall be settled through arbitration. The Additional Chief Secretary or his nominee shall
act as sole arbitrator. The decisions taken and/or award made by the sole arbitrator shall
be final and binding on the Parties.
5. Items to be Supplied & Agreed Unit Cost: (i) The Supplier shall provide to the
Purchaser the items on the agreed cost more specifically described in the Price Schedule
Submitted by the Bidder (Annex C).
(ii) Each Items supplied shall strictly conform to the Schedule of Requirements (Annex
A) and to the Technical Specification (Annex B) prescribed by the Purchaser against each
item
(iii) The Unit Cost agreed in the Price Schedule (Annex C), is inclusive of all taxation
and costs associated with transportation and other agreed incidental costs.
6. Payments: The Purchaser hereby covenants to pay the Supplier in consideration of the
provision of the Goods and Services, as specified in the Schedule of Requirements and
Technical Specification in accordance with the Price Schedule submitted by the Supplier,
the amount against the delivered items or such other sum as may become payable under
the provisions of this Contract at the time and in the manner prescribed by this Contract.
7. Mode of Payment: All payments to the Supplier shall be made through Crossed
Cheques issued in the name of [supplier‟s name]
8. Payment Schedule: All payments to the Supplier shall be made in accordance with the
agreed Payment Schedule at Annex: F, upon satisfactory completion of delivery and
fulfillment of documentary and Codal formalities highlighted in the Payment Schedule at
Annex F.
9. Performance Guarantee: (i) The Supplier, within 07 days of signing of this contract,
shall provide to the Purchaser a Performance Guarantee equivalent to 05% of the total
Contract amount on the prescribed format and in prescribed manner. This Performance
Guarantee shall be released to the Supplier upon successful completion of the Contract.
ii) Supplier‟s Bid Security already submitted with the Bid shall only be released upon
satisfactory submission of a Performance Guarantee in accordance with sub-clause (i)
above.
iii) Failure to submit a Performance Guarantee shall result into forfeiture of Bid Security
and Cancellation of Contract.
10.Penalties/ Liquidated Damages.
i) Wherein the Supplier fails to make deliveries as per purchase order and within the
stipulated time frame specified in the Schedule of Requirement, the Contract to the extent
of non-delivered portion of supplies shall stand cancelled. ii) After the cancellation of the
Contract no supplies shall be accepted and the amount of Performance Guaranty/ Security
to the extent of non–delivered portion of supplies shall be forfeited.
43
iii) If the Supplier fails to supply the whole consignment and not able to deliver to any
district, the entire amount of Performance Guaranty/ Security shall be forfeited to the
Government account and the firm shall be blacklisted minimum for two years for future
participation.
iv) The exact time frame for making supplies with and without penalty shall be indicated
in subsequent purchase orders.
v) In case of late delivery of goods beyond the periods specified in the Schedule of
Requirements and subsequent purchase order, a penalty @ 0.067% per day of the cost of
late delivered supply shall be imposed upon the Supplier.
11.Notices: All notices and correspondences incidental to this contract shall be in English
language and shall be addressed to:
44
For the Purchaser:
[insert: name of office ]
[insert: name of officer ]
[insert: postal address ]
[insert: telephone number, indicate country and city code ]
[insert: facsimile or cable number or e-mail address ]
For the Supplier:
IN WITNESS Whereof the Parties hereto have caused this Contract to be executed
at_____________(the place) and shall enter into force on the day, month and year first
above mentioned.
Signed/ Sealed: For the Purchaser.
Signature: ____________________________
Name: ____________________________
Designation: ____________________________
Signed/ Sealed: For the Manufacturer/
Authorized Supplier/ Authorized Agent.
Signature: ___________________________________
Name: ___________________________________
Designation: ___________________________________
Annex. A
Schedule of Requirements
The supplies shall be delivered in accordance with the subsequent Purchase Orders to be
issued by the Health Department (provincial and concerned district) as per following
schedule of requirements:-
Provincial Health Department:
Mode of Penalty 100% Quantity as per Purchase Order
Total delivery period
Without penalty 75 days17 75 days
With penalty @ 0.067 %
per day after 60 days of Purchase Order 30 days 105 days
District Health Department:
Mode of Penalty 100% Quantity as per Purchase Order
Total delivery period
Without penalty 60 days18 60 days
With penalty @ 0.067 %
per day after 60 days of Purchase Order 30 days 90 days
District wise detail of quantities of drugs and medicines can be obtained from the office
of the Purchaser during office hours, however, Division wise detail is given at Section III. 17. The validity of Purchase Order will start from its next date of issuance to the concerned Supplier.
18. As at 2 above
45
Annex. B
Technical Specifications and Ancillary Services
a). Product Specifications. (Detailed technical specifications, given in Section III, will be followed)
b). Labeling and Packing
i. The manufacturer shall follow the Drugs (Labelling and Packing) Rules 1986, framed
under the Drugs Act, 1976.
ii. However, the name of Drug / Medicine (Generic & Brand), equally prominent, should
be printed/ written in indelible ink both in English and Urdu on the outer cartons and on
each Pack, Bottle, Strip/ Blister, Tubes etc. Besides the name and principal place of
business of the Manufacturer, the drug manufacturing license No., manufacturing date,
expiry date, registration No., batch No., retail price, and Urdu version namely: name of
drug, dosage and instructions, should also be written on the outer carton and on the most
inner container in bold letters. All tablets shall be supplied in aluminium strip / blister
pack. Expiry date must be printed on each aluminium strip / blister. The syrup should be
supplied in glass / pet bottle with sealed caps.
c) Additional instructions for packing
i. The suppliers are required to furnish the Warranty certificate with regard to the potency
and stability (Including colouration of medicines) of the Drug for human consumption
etc. in accordance with the Drug Act, 1976 on judicial paper.
ii. The bidder shall supply the drugs/medicines in special green packing with Logo of the
Government of Punjab. The following wording/insignia shall be printed in bold letters
both in Urdu & English in indelible red color ink on each carton, pack, bottle, strip /
blister, tubes, vial / ampoule etc. In case of items supplied by the foreign manufacturer
the mentioned condition may be relaxed by the Procuring Agency.
“NOT FOR SALE” “PUNJAB GOVERNMENT/ DISTRICT GOVERNMENT
PROPERTY”
iii. After signing of the Contract, the Supplier shall submit the samples of finished
medicines in accordance with the above instructions for approval of the Health
Department. The approved samples will be shared with the districts and all subsequent
supplies must be in accordance with the approved samples.
d). Shelf life
i. The shelf life must be up to 85% for the locally manufactured drugs and 75% for the
imported drugs.
46
ii. The lower limit of the shelf life must be up to 80% and 70% with imposition of 1%
penalty charges of actual shortfall in shelf life below prescribed limit for locally
manufactured and imported medicines respectively.
iii. In case of vaccines & other biotechnical products, the stores with the shelf life up to
70% will be accepted without penalty charges and up to 60% with imposition of 1%
penalty charges of actual shortfall in shelf life below prescribed limit”
e). Testing/Verification Procedures
i. After delivery of drugs and medicines at the Purchaser‟s premises, the Purchaser shall
send the samples from each batch to the Drugs Testing Laboratory, Punjab for testing.
The Inspection Committee constituted by the Purchaser shall inspect the quantity,
specifications of goods after receipt of standard quality report from DTL concerned. The
cost of the lab tests shall be borne by the Supplier.
ii. In case of substandard report of any batch, the Supplier has the right to go for appellate
laboratory. If it is again declared substandard, the Supplier will be intimated and they will
be bound to re-supply the entire fresh stock of that batch free of cost within the
reasonable time period to be intimated by the purchaser but not later than 21 days (three
weeks) from the date of intimation, which will be subject to completion of all testing and
verification formalities. At the parallel, the case will also be forwarded to the Drugs
Regulatory Authority for legal action as per Drugs Act 1976 and disposal of substandard
stocks.
iii. The Inspection Committee will carry out detailed physical examination of stocks and
can reject, even if it is declared of standard quality by DTL, if found not according to the
approved sample and other technical specifications like packaging, labeling, printing and
quantity etc. Moreover, the Supplier will also be responsible to replace the unconsumed
expired stores without any further charges.
f). Transportation/Delivery Requirements
i. The Supplier shall arrange such transportation of the drugs and medicines as is required
to prevent their damage or deterioration during transit to their final destination and in
accordance with the terms and manner prescribed in the Schedule of Requirement
ii. All costs associated with the transportation including loading/unloading of drugs and
medicines and road taxes shall be borne by the Supplier.
iii. All cold chain (perishable) items must be delivered in a safe and proper manner,
prescribed for such types of items.
47
Annex. C
Price Schedule submitted by the Bidder.
(The approved price schedule submitted by the Bidder will be attached)
Annex. D
Purchaser’s Notification of Award
(Copy of the final letter will be attached)
Annex. E
Purchase Order.
(Specimen Sample of PO) PUNJAB INSTITUTE OF CARDIOLOGY
DISTRICT ……………….
1 Purchase Order No
Date
2 Supplier/Firm Name
3 Supplier/Firm’s Address
4 Firm Contact No
5 Conditions of the Contract: As already communicated in the Bidding Document & Contract
6 Particulars of Stores: As per detail given below Item No.
Item Name
Approved Specifications
Unit Price
in PKR
(As per contract)
Quantity Total Cost (PKR)
Additional instructions (if any): 1.
2. 3.
Medical Superintendent
Annex F
Payment Schedule
(Payment to the Suppliers will be made against satisfactory performance and upon
submission of required documents and in accordance with the procedure mentioned in
the PPR-2009. However, if there is any alternate payment schedule, agreed by the
Procuring Agency and Supplier, will be annexed here)
48
General Conditions of Contract (GCC) 1. Definitions 1.1 In this Contract, the following terms shall be interpreted as indicated:
(a) “The Contract” means the agreement entered into between the Purchaser (provincial
and district Health department) and the Supplier, as recorded in the Agreement signed by
the Parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.
(b) “The Contract Price” means the price payable to the Supplier under the Contract for
the full and proper performance of its Contractual obligations.
(c) “The Goods” means all those supplies which the Supplier is required to supply to the
Purchaser under the Contract.
(d) “The Services” means those services ancillary to the supply of above goods, such as
printing of special instructions on the label and packing, design and logo of the
government of Punjab, transportation of goods upto the desired destinations and other
such obligations of the Supplier covered under the Contract.
(e) “GCC” means the General Conditions of Contract contained in this section.
(f) “SCC” means Special Conditions of the Contract.
(g) “The Purchaser” means the Punjab Institute of Cardiology, Lahore.
(h) “The Supplier” means the individual or firm supplying the goods under this Contract.
(i) “Day” means calendar day.
2. Application 2.1 These General Conditions shall apply to the extent that they are not
superseded by provisions of other parts of the Contract.
3. Source of
Import
3.1 All goods and related services to be supplied under the contract that are required to be
imported in Pakistan shall have their origin in eligible source countries as prescribed by
the commercial policies of the Federal Government of Pakistan and all expenditures
made under the contract shall be limited to such goods and services.
3.2 For purposes of this clause, “origin” means the place where the goods are produced,
or the place from which the related services are supplied. Goods are produced when,
through manufacturing or processing.
4. Standards 4.1
4.2
4.3
4.4
49
The goods supplied under this Contract shall conform to the standards mentioned in the
Technical Specifications.
In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the
Goods and Services and to remedy defects therein in conformity in all respects with the
provisions of this Contract.
If the Supplier provide substandard item and fail to provide the fresh supply, the payment
of risk purchase (which will be purchased by the Health Department) the price difference
shall be paid by the Supplier.
In case of supply of substandard product the cost associated with disposal/destruction or
associated handling shall be borne by the Supplier i.e removal from purchaser‟s premises,
burning, dumping, or incretion.
5. Use of Contract Documents and Information.
5.1
5.2
The Supplier shall not, without the Purchaser‟s prior written consent, disclose the
Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or
information furnished by or on behalf of the Purchaser in connection therewith, to any
person other than a person employed by the Supplier in the performance of the Contract.
Disclosure to any such employed person shall be made in confidence and shall extend
only so far as may be necessary for purposes of such performance.
The Supplier shall not, without the Purchaser‟s prior written consent, make use of any
document or information
5.3
5.4
enumerated in GCC Clause 5.1 except for purposes of performing the Contract.
Any document, other than the Contract itself, enumerated in GCC Clause 5.1 shall remain
the property of the Purchaser and shall be returned (all copies) to the Purchaser on
completion of the Supplier‟s performance under the Contract if so required by the
Purchaser.
The Supplier shall permit the Purchaser to inspect the Supplier‟s accounts and records
relating to the performance of the Supplier.
6. Patent Rights 6.1 The Supplier shall indemnify the Purchaser against all third-party
claims of infringement of patent, trademark, or industrial design rights arising from use
of the Goods or any part thereof in the country.
7. Submission of Samples
7.1 Before commencing supplies, the Supplier shall provide samples free of cost, if and
as specified in the Schedule of Requirements of the product to the designated office or
staff, as the case may be.
50
8. Ensuring storage arrangements
8.1 To ensure storage arrangements for the intended supplies, the Supplier shall inform
the Purchaser at least 0ne (01) week in advance. However, in case no space is available at
the Purchaser‟s premises at the time of supply, the Purchaser shall , at least 02 days prior
to such situation, shall inform the Supplier, in writing, of the possible time frame of
availability of space by which the supplies can be made. In case the Supplier abides by
the given time frame it shall not be penalized for delay.
9. Inspections and Tests
9.1 The Purchaser or its representative shall have the right to inspect and/or to test the
goods in accordance with the procedure given in the SCC to confirm their conformity to
the Contract specifications at no extra cost to the Purchaser.
9.2 All costs associated with testing shall be borne by the Supplier.
9.3
9.6
The Purchaser‟s right to inspect, test and, where necessary, reject the goods after the
goods either at Supplier‟s premises or upon arrival at Purchaser‟s destinations shall in no
way be limited or waived by reason of the goods having previously been inspected,
tested, and passed by the Purchaser or its representative prior to the goods delivery from
the point of Supply or manufacturing.
Nothing in GCC Clause 9 shall in any way release the Supplier from any warranty or
other obligations under this Contract.
10. Delivery and Documents
10.1
10.2
10.3
The Supplier in accordance with the terms and manner specified in the Schedule of
Requirements shall make delivery of the goods. The Supplier shall furnish all necessary
documentation necessary for completion of the delivery, at the time of delivery and in the
manner prescribed.
The goods supplied under the Contract shall be Delivered Duty Paid (DDP) under which
risk is transferred to the buyer after the Goods having been delivered;
11. Insurance 11.1 The supplier shall be solely responsible for Insurance of the Goods
subject to the contract.
12.Transportation
2.1
12.2
The Supplier shall arrange such transportation of the goods as is required to prevent their
damage or deterioration during transit to their final destination and in accordance with the
terms and manner prescribed in the Schedule of Requirement. All costs associated with
the transportation of the goods subject to this contract shall be borne by the Supplier.
13. Incidental Services
13.1 The Supplier shall be required to provide the incidental services as specified in the
SCC and the cost of which is included in the total bid price.
51
14. Warranty
14.1
14.2
All goods subject to this contract shall be accompanied by the necessary warranty in the
manner prescribed in the SCC. The Purchaser shall promptly notify the Supplier in
writing of any claims arising under this warranty.
15. Payment
15.1
15.2
The purchaser shall make payments to the Supplier in accordance with the conditions set
forth in the Payment Schedule agreed and annexed to this contract. The currency of
payment shall be Pakistan Rupee.
16. Prices
16.1 Prices charged by the Supplier for goods delivered under the Contract shall not vary
from the prices quoted by the Supplier in its bid and shall remain the same till the expiry
of the contract unless the Parties to this contract mutually agree to vary the prices.
17. Contract Amendments
17.1 No variation in or modification of the terms of the Contract shall be made except by
written amendment signed by the Parties.
18. Assignment
18.1 The Supplier shall not assign, in whole or in part, its obligations to perform under
this Contract, except with the Purchaser‟s prior written consent.
19. Subcontracts
19.1 The Supplier shall not be allowed to sublet and award subcontracts under this
Contract.
20.Delays in the Supplier’s Performance
20.1
20.2
20.3
Delivery of the goods shall be made by the Supplier in accordance with the time schedule
prescribed by the Purchaser in the Schedule of Requirements.
If at any time during performance of the Contract, the Supplier encounters conditions
impeding timely delivery of the goods, the Supplier shall promptly notify the Purchaser
in writing of the fact of the delay, its likely duration and its cause(s). As soon as
practicable after receipt of the Supplier‟s notice, the Purchaser shall evaluate the situation
and may at its discretion extend the Supplier‟s time for performance, with or without
liquidated damages, in which case the extension shall be ratified by the Parties by an
amendment to the Contract.
Except as provided under GCC Clause 20, a delay by the Supplier in the performance of
its delivery obligations shall render the Supplier liable to the imposition of liquidated
damages as prescribed in the SCC, unless the parties to this contract mutually agree for
extension of time.
52
21.Termination for Default
21.1 The Purchaser, without prejudice to any other remedy for breach of Contract, by
written notice of default sent to the Supplier, may terminate this Contract in whole or in
part:
(a) if the Supplier fails to deliver any or all installments of the goods within the period(s)
specified in the Contract and subsequent purchase order, or within any extension thereof
granted by the Purchaser pursuant to GCC Clause 20; or
(b) if the Supplier fails to perform any other obligation(s) under the Contract.
(c) if the Supplier, in the judgment of the Purchaser has engaged in corrupt or fraudulent
practices in competing for or in executing the Contract.
For the purpose of this clause Corrupt and fraudulent practices means: the offering, giving, receiving, or soliciting of any thing of value to influence the action of a
public official or the supplier or contractor in the procurement process or in contract execution
to the detriment of the Procuring agencies; or misrepresentation of facts in order to influence a
procurement process or the execution of a contract, collusive practices among bidders (prior to
or after bid submission) designed to establish bid prices at artificial, non-competitive levels and
to deprive the Procuring agencies of the benefits of free and open competition and any request
for, or solicitation of anything of value by any public official in the course of the exercise of his
duty”
22.Force Majeure 22.1 Notwithstanding the provisions of GCC Clauses 20 and 21, the
Supplier shall not be liable for forfeiture of its Performance Guaranty, or termination/
blacklisting for default if and to the extent that it‟s delay in performance or other failure
to perform its obligations under the Contract is the result of an event of Force Majeure.
For the purposes of this clause Force Majeure means an act of God or an event beyond
the control of the Supplier and not involving the Supplier‟s fault or negligence directly or
indirectly purporting to mis-planning, mismanagement and/or lack of foresight to handle
the situation. Such events may include but are not restricted to acts of the Purchaser in its
sovereign capacity, wars or revolutions, fires, floods, earthquakes, strikes, epidemics,
quarantine
22.2
22.3
restrictions and freight embargoes.
If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in
writing with sufficient and valid evidence of such condition and the cause thereof.
The Purchaser shall examine the merits of the case and all reasonable alternative means
for completion of purchase order under the Contract and inform the Supplier of its
findings promptly.
Unless Purchaser informs the Supplier in writing of its agreement on the application of
force majeure, the Supplier shall continue to perform its obligations under the Contract as
far as is reasonably practical and shall seek reasonable alternative means for performance
not prevented by the Force Majeure event.
23. Termination for Insolvency
23.1 The Purchaser may at any time terminate the Contract by giving written notice of
one month time to the Supplier if the Supplier becomes bankrupt or otherwise insolvent.
In this event, termination shall be without compensation to the Supplier, provided that
such termination shall not prejudice or affect any right of action or remedy which has
accrued or shall accrue thereafter to the Parties.
53
24. Arbitration and Resolution of Disputes
24.1
24.2
24.3
The Purchaser and the Supplier shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the Contract.
If, after thirty (30) days from the commencement of such informal negotiations, the
Purchaser and the Supplier have been unable to resolve amicably a Contract dispute,
either party may require that the dispute be referred to the Arbitrator for resolution
through arbitration.
In case of any dispute concerning the interpretation and/or application of this Contract
shall be settled through arbitration under the Arbitration Act of 1940 (As amended from
time to time).
25. Governing Language
25.1 The Contract shall be written in English language. Subject to GCC Clause 26, the
version of the Contract written in the specified language shall govern its interpretation.
All correspondence and other documents pertaining to the Contract, which are exchanged
by the Parties, shall be written in English.
54
PUC: TENDER PURCHASE OF MEDICINE IN BULK.
An advertisement for Annual Tender of Medicine in Bulk for the year 2012-2013 was prepared
by Purchase Section, which appeared in the newspapers daily “THE TIMES” on 25/05/2012 and
daily “Nawa e Waqt” on 26/05/2012.
Following firms purchased the tenders to participate from which circled / signed firms deposited
their tenders:
S. # FIRM NAME RECEIPT
DATED.
01 M/s. Munawar Pharma 11940 04/06/2013
02 M/s.Pharm Evo Pvt. Ltd. 11970 06/06/2013
03 M/s. Helix Pharma 12041 10/06/2013
04 M/s. Sonafi Aventis Pharma 11967 06/06//2013
05 M/s. Brookes Pharmaceuticals Lab. 11968 06/06/2013
06 M/s. Bosch Pharmaceuticals Pvt. Ltd. 11969 06/06/2013
07 M/s.Mezan International 12046 10/06/2013
08 M/s. 3 H Hoffman Human 1197 06/06/2013
09 M/s. Well & Well Pharma 12053 11/06/2013
10 M/s. CCL Pharmaceutical 12063 11/06/2013
11 M/s. Ali Gohar & Co. Pvt. Ltd. 11975 06/06/2013
12 M/s. Hospital Corporation 12027 08/06/2013
13 M/s. Apsta International 12096 12/06/2013
14 M/s. Siza International 10843 05/06/2012
15 M/s. Tread Pharmaceuticals Pakistan Pvt. Ltd. 12123 14/06/2013
16 M/s. Medi Pharm Pvt. Ltd. 11943 05/06/2013
17 M/s. Medi Mark Pharmacuticals 12074 11/06/2013
18 M/s. Glaxo SmithKline Pakistan 12106 13/06/2013
19 M/s. Valor Pharmaceuticals 12054 11/06/2013
20 M/s. Shaigan Pharmaceuticals 10961 12/06/2012
21 M/s. English Pharmaceuticals 10960 12/06/2012
22 M/s. Harmann Pharmacrutical Lab 12079 11/06/2013
23 M/s. Barrett Hodgson Pak. 12086 12/06/2013
24 M/s. Pharma Wise Labs 11974 06/06/2013
25 M/s. Bensons Pharmaceuticals 11934 05/06/2013
26 M/s. Cheisi 12085 12/06/2013
27 M/s. Abbott Laboratories Pakistan Ltd. 10587 29/02/2012
28 M/s. Medi Pak Ltd. 11944 05/06/2013
29 M/s. A. J. & Company 112008 08/06/2013
30 M/s. Pulse Pharmacutical 12114 14/06/2013
31 M/s. ICI Pakistan ` 10955 13/06/2012
32 M/s. Razee Theraputics Pvt. Ltd. 11003 13/06/2012
33 M/s. Bio Care Pharmacuticals 12017 08/06/2013
34 M/s. Haji Medicine Co. 11972 06/06/2013
35 M/s. Pacific Pharmaceuticals 111015 14/06/2012
36 M/s. ATCO Laboratories 11982 06/06/2013
37 M/s. S. Ejaz ul Din & Co. 12036 10/06/2013
38 M/s. Farhat Ali Pharma 12019 08/06/2013
39 M/s. Allied Distributors 11063 16/06/2012
40 M/s. Ontech Corporation 11065 16/06/2012
41 M/s. Saffron Pharmaceuticals 11064 16/06/2012
42 M/s. Bio Pharma 12106 13/06/2013
43 M/s. Zafa Pharmaceuticals 10891 09/06/2012
44 M/s. Global Pharmacuticals 12106 12/06/2013
45 M/s. Hakim Sons (Impex) Pvt. Ltd. 11077 16/06/2012
46 M/s. Zafa Pharmaceuticals 10899 09/06/2012
47 Medera Pharmaceuticals 10620 02/03/2012
48 M/s. Graton Pharma 10621 02/03/2012
49 M/s. 10562 27/02/2012
50 M/s. High Noon Laboratories Ltd. 10627 03/03/2012
51 M/s. ZAM ZAM Corporation 10629 03/03/2012
52 M/s. Primer Agencies 11091 18/06/2012
53 M/s. Pak Punjab Cardex Medical Store 12113 13/06/2013
54 M/s. Surge Laboratories 11039 15/06/2012
55 M/s. Tagma Pharma 11095 19/06/2012
56 M/s. Medinet 11097 19/06/2012
57 M/s. Humanyon Dental Supplies 11056 16/06/2012
58 M/s. Angel Enterprises 11100 19/06/2012
59 M/s. B. Braun 12075 11/06/2013
60 M/s E.N Crystal Enterprises 11107 19/06/2012
61 M/s. High Noon 11067 16/06/2012
62 M/s. Getz Pharma 11983 06/06/2013
63 M/s. Pfizer Pakistan 11068 16/06/2012
64 M/s. Stand Pharm 11111 20/06/2012
65 M/s. Reckit & Benckiser 11112 20/06/2012
66 M/s. Mapple Pharmaceuticals 11110 20/06/2012
67 M/s. 11113 20/06/2012
68 M/s. Gene Tech Laboratories 12087 12/06/2013
69 M/s. Medera Pharmaceuticals 11116 20/06/2012
70 M/s. Obsons Pharmaceuticals 11118 20/06/2012
71 M/s. Muller & Phipps 11119 20/06/2012
Submitted for open and signature please.
I.P.C
DMS (P)
TENDER PURCHASE COMMITTEE:
REPRESENTATIVE OF HEALTH DEPT. DEPUTY DRUG CONTROLLER.
DIRECTOR FINANC ADDL. MEDICAL SUPERINTENDENT(P)
MEDICAL SUPERINTNDENT
TENDER MEDICINE IN BULK
YEAR – 2012-2013
ATTENDANCE SHEET DATED: 26/03/2012
MEDICAL SUPERINTENDENT CHAIRMAN
ADDL: MEDICAL SUPERINTENDENT (P)
MEMBER
HRAD OF CARDIOLOGY
MEMBER
DIRECTOR FINANCE
MEMBER
DEPUTY DRUG CONTROLLER
MEMBER
REPRESENTATIVE OF HEALTH DEPT.
MEMBER
FIRMS ATTENDANCE
S. # FIRM NAME REPRESENTATIVE OF FIRMS
01 M/s. Munawar Pharma
02 M/s.Crescent Formillia
03 M/s. Nabi qasim Pvt. Ltd.
04 M/s. Sonafi Aventis Pharma
05 M/s. Brookes Pharmaceuticals Lab.
06 M/s. Bosch Pharmaceuticals Pvt. Ltd.
07 M/s. Grace Pharmaceuticals
08 M/s. Star Laboratories
09 M/s. Fynk Pharmaceuticals
10 M/s. Novartis Pharma Pakistan Ltd.
11 M/s. Ali Gohar & Co. Pvt. Ltd.
12 M/s. Akram Brothers
13 M/s. Apsra International
14 M/s. Siza International
15 M/s. Tread Pharmaceuticals Pakistan Pvt. Ltd.
16 M/s. Medi Pharm Pvt. Ltd.
17 M/s. Promed International
18 M/s. Macter Pvt Ltd.
19 M/s. Valor Pharmaceuticals
20 M/s. Shaigan Pharmaceuticals
21 M/s. English Pharmaceuticals
22 M/s. Ferozsons laboratories
23 M/s. Mass Pharma.
24 M/s. Pharma Wise Labs
25 M/s.Bensons Pharmaceuticals
26 M/s. Searl Pakistan
27 M/s. Abbott Laboratories Pakistan Ltd.
28 M/s. Medi Pak Ltd.
29 M/s. Uni Mark
30 M/s. Novo Nordisk
31 M/s. ICI Pakistan `
32 M/s. Razee Theraputics Pvt. Ltd.
33 M/s. Intra Health
34 M/s. Haji Medicine Co.
35 M/s. Pacific Pharmaceuticals
36 M/s. ATCO Laboratories
37 M/s. S. Ejaz ul Din & Co.
38 M/s. Surge Laboratories
39 M/s. Allied Distributors
40 M/s. Ontech Corporation
41 M/s. Saffron Pharmaceuticals
42 M/s. Aay Jay Company
43 M/s. Zafa Pharmaceuticals
44 M/s. Lilly
45 M/s. Hakim Sons (Impex) Pvt. Ltd.
46 M/s. Zafa Pharmaceuticals
47 Medera Pharmaceuticals
48 M/s. Graton Pharma
49 M/s. Atco Laboratoties
50 M/s. High Noon Laboratories Ltd.
51 M/s. ZAM ZAM Corporation
52 Primer Agencies
53 Pak Punjab Cardex Medical Store
54 Surge Laboratories
55 M/s. Tagma Pharma
56 M/s. Medinet
57 M/s. Humanyon Dental Supplies
58 M/s. Angel Enterprises
59 M/s. B. Braun
60 M/s E.N Crystal Enterprises
61 M/s. High Noon
62 M/s. Getz Pharma
63 M/s. Pfizer Pakistan
64 M/s. Stand Pharm
65 M/s. Reckit & Benckiser
66 M/s. Mapple Pharmaceuticals
67 M/s. Cheisi
68 M/s. Gene Tech Laboratories
69 M/s. Medera Pharmaceuticals
70 M/s. Obsons Pharmaceuticals
71 M/s. Muller & Phipps
PURCHASE OF MEDICINE IN BULK.
Tender invited through press for the procurement of Medicine in Bulk for the year 2013-2014. In response
of advertisement 63 tenders were purchased by the companies out of which 45 parties deposited their
tenders:
Tenders opened on 21/06/2013 in public. Two types of bids (technical bids and Financial Bids) received
from the firm, technical bids has been opened and signed.
The tenders may be forwarded to technical evaluation committee for evaluation please.
I.P.C
DMS (P)
AMS (P)
M.S
Through Special Messenger / Regitered A.D.
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
No.PC/AT-16/Medicine/2013-14/ DATED: / 09 /2013.
To
FIRMS NAME ADDRESS
M/s. Well & Well Pvt. Ltd. Plot-7, St.S-8, national Industrial Zone, RCCi, Rawat, Islamabad,
Ph.#.051-4322446
M/s. Munawar Pharma Pvt.
Ltd., 224-A, Ground Floor, New Muslim Town, Lahore, Ph.35833792
M/s. Wyeth Pakistan Ltd., S - 33 Hawkes Bay Road, S.I.T.E, P.O Box167, karachi.
Ph.#.32354651-60
M/s. Maple Pharmaceuticals
Pvt. Ltd., 147-Sector 23, Korangi Industrial Area, Karachi, Ph.#.021-35056676
M/s. B. Braun, 108/4, J-Block, Johar Town, Lahore, Ph.#.35863934
M/s. Pak Punjab Cardex
Medical System, 202-Eden Heights, Jail Road, Lahore, Ph/#/35717648
M/s. Macter International Pvt.
Ltd., F-216, S.I.T.E, Karachi,
M/s. Rasco Pharma, 5.5-K.M, Near Ali razaabad, HolidayPark, Plot.#.27, Rawalpindi
Road, Lahore, Ph.#.35321715-6
M/s. Biocare Pharmaceutica 108-B, New Muslim Town, Lahore, Ph.#.35884214-5
M/s. Ontech Corporartion, B-90, Block – 10, Gulshan – e Iqbal, Karachi, Ph.#.021-4814955-58
M/s. Allied Distributors, 103-K, 1st Floor, Block-2, P.E.C.H.S, Shahra e Quaideen, Karachi,
Ph.#.021-34554127
M/s. Nabi Qasim Industries.
Pvt. Ltd, 5th Floor, Commerece Centre, Hasrat Mohani Road, Karachi, Ph.#.
111-742-762
M/s. ATCO Laboratories Ltd, B-18, S.I.T.E, Karachi, Ph. 111 111 645
M/s. Servier Research and
Pharmaceuticals Pakistan Pvt.
Ltd.
65 -Main Bouleward Gulberg, Lahore, Ph.#.35879500
M/s. Tread Pharmaceuticals
Pakistan Pvt. Ltd, 1st Floor, Iqbal Complex, 60-Shadman Market, Lahore, Ph.#.37564108
M/s. Chiesi Pharmacuticals Pvt.
Ltd., 60/1A-XX-Phase-III, Khyaban e Iqbal, DHA, Lahore, Ph.#.35746796
M/s. S. Ezauddin & Co., 115-Shadman, Lahore, Ph.#.37562512-13
M/s. BOSCH Pharmaceuticals
Pvt. Ltd, 8-Modern Society, Tipu Sultan Road, Karachi, Ph.#.34543618
M/s. Surge Laboratories Pvt.
Ltd., , 509-510, 5th Floor Commerce Centre, Hassrat Mohani Road,
Karachi, Ph.#.111 742 762
M/s. Novartis Pharma Pakistan
Ltd., P15 – West Wharf Road, Karachi, Ph.#.021-32202071-80
M/s. 3 H - Hoffmann Human
Health Pakistan Ltd., 35 – masson Road, Lahore. Ph.#.35868800
M/s. Sanofi Aventis Pakistan
Ltd, 23, Sector.#.22, Korangi Industrial Area, Karachi., Ph.#.021-35060221-
35
M/s. PharmaWise Labs Pvt.
Ltd, 25-M, Q.A Industrial Estate, Lahore, Ph#35120719-21
M/s. Harmann Pharmaceuticals
Lab. Pvt. Ltd.,
16-KM, Multan Road, Lahore
M/s. Benson Pharmaceutical, Plot No.119, Street No. 8, 1 10/3, Industrial Area, Islamabad,
Ph.#.4449914, 4448188
M/s. Bio Pharma, 97-A-1, Gulgashat, Multan, Ph.#. 61-6524338
M/s. ZAFA Pharmaceuticals
Laboratories Pvt. Ltd., L-1 . B, Block-22, Federal “B” Industrial Area, Krachi. Ph.#.021-
36349226-7
M/s. Medi Pharm Pvt. Ltd., 29-Ground Floor, Gohar Centre, Wahdat Road, Lahore, Ph.#.5882906
M/s. Angels Enterprises, 70-L, Block – 6PECHS, Karachi, Ph.#.021-34540005
M/s. Medi Mark
Pharmaceuticals, Suit #. 102, 6-Civic Centre, Moon Market, Gulshan e Ravi, Lahore,
Ph.#.37419543
M/s. Valor Pharmaceuticals, Office No.20, OPP. Ayub National Park, Jehlum Road, Rawalpindi,
051-5488288
M/s. Haji Medicines Co, B-327, Iqbal Road, Rawalpindin Ph.#.51-35552283
M/s. ICI Pakistan Ltd., ICI House, 63 - 63 Mozang Road, Lahore, Ph.#.111 100 200
M/s. Mega Pharmaceuticals
Ltd., , 27-K.M, Raiwind Road, Lahore. Ph.#.35323185
M/s. Medera Pharmaceuticals
Pvt. Ltd., , 249 – A, Industrial Triangle, Kahuta Road,
M/s. Abbott Laboratories Pvt.
Ltd., 8th Floor, Faysal House, SR-02, Shahrah-e-Faisal, Karachi, Ph.#.021-
32799018-9
M/s. Brookes Pharma Pvt. Ltd, Plot #. 58-59, Sector No.15, Korangi Industrial Area, Karachi, Ph.#.35711243
M/s. Glaxosmith Kline
Pakistan, 35 -Dokyard Road, West Wharf, Karachi, Ph.#. 021-32315478-82
M/s. A. J. & Company
Pharmaceuticals, Mandviwala Chamber, Talpur Road, Karachi, Ph.#.021-2415851-641
M/s. Intra Health, 50-B -1, Birdwood, Kacha lawrence Road, Lahore, 36375532
M/s. CCL Pharmaceuticals Pvt.
Ltd., 65 - Industrial Estate, Kot Lakhpat, Lahore, Ph.#.35140971
M/s. Reckit & Benckiser, 9th Floor, QM Building, Plot No.BC - 15, Block7, Clifton, Karachi,
Ph.#.021-111 23 23 23 M/s. Gene Tech Laboratories, 246 / B, P.E.C.H.S, Block-6, Karachi, Ph.#.021-34553415
Subject: OPENING OF FINANCIAL BIDS OF TENDER MEDICINE IN BULK.
Reference your quotation opened on 21/06/2013 for the tender medicine in bulk
for the year 2013-2014, Punjab Institute of Cardiology, Lahore is going to finalize the tender.
In this context, financial bids opening meeting is hereby scheduled to be held on
26/09/2013 at 11: AM. in the meeting room of this institute.
NOTE: Technical report has been uploaded on health dept.‟s website. In case of
grievance, firm should submit their presentations uptil 05/10/2013.
You are requested to attend the meeting on scheduled date and time.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
No.PC/AT-16/Medicine/2013-14/ DATED: / 09 /2013.
Copy forwarded for information to:
1. Head of Institution, PIC, Lahore
2. Finance Director, PIC, Lahore.
3. Deputy Drug Controller, PIC, Lahore
4. Representative of Health Dept., Govt. of the Punjab, Health Dept., Lahore
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
OFFICE OF THE MEDICAL SUPERINTENDENT,
PUNJAB INSTITUTE OF CARDIOLOGY, LAHORE,
Ph.#.Off.042-99200031, 042-99203051 (EXT.313) FAX.#.042-99203204
No.PC/AT/Medicine/2013-2014/ DATED: / /2013.
To
The Managing Director,
PPRA, Lahore
Subject: TECHNICAL EVALUATION REPORT PERTAINING TO
PROCUREMENT OF MEDICINE IN BULK FOR PUNJAB
INSTITUTE OF CARDIOLOGY, LAHORE .
It is stated that Technical Evaluation Report pertaining to procurement of
Medicine in Bulk for Punjab Institute of Cardiology, Lahore, is to be uploaded on PPRA
Website.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
No.PC/AT/Medicine/2013-2014/ DATED: / /2013.
Copy forwarded for information to:
1. System Analyst, PIC, Lahore to upload the technical report on PIC, Website and PPRA
Website.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
TECHNICAL EVALUATION OF MEDICINE TENDER
FINANCIAL YEAR 2011-2012.
S.#. COMPANY NAME Manufacturing
License + 2 Years Audit Report (30
Marks)
Manufacturing
Capacity (20 Marks)
Technical Staff
(15 Marks)
Ware House
(10 Marks)
National /
International Certificate (10
Marks)
Past
Performance (15 Marks)
Total
Marks
Remarks
1 Sonafi Aventis 30 20 15 10 10 90
2 Sheeba Corporation 30 20 15 10 10 95
3 FIBS Pharma 20 20 10 7 10 67
4 Mega Pharma 30 14 10 05 05 15 79
5 Brooks Pharma 10 20 10 5 10 10 65
6 Siza International 30 20 10 10 5 15 90
7 Gene Tech 30 03 10 5 15 63
8 Alfalah Pharma 30 20 10 5 5 15 85
9 Pharma Wise 20 20 3 5 10 15 73
10 Swiss Pharmaceuticals 30 12 05 10 15 72
11 Allied Distributors 30 20 12 5 10 05 82
12 Frontier Dextrose 30 20 12 10 5 5 82
13 Nabi Qasim 30 20 10 7 5 5 77
14 Lawrence Pharma 30 20 12 5 5 72
15 Elko Organization 30 14 10 6 5 10 75
16 Prime Laboratories 30 20 8 5 63
17 S E S Associates 30 20 12 10 5 77
18 Onco Care Pharmacy 20 20 10 8 5 10 73
19 Genome Pharma 30 20 8 6 64
20 F. Rabbi & Co. 30 20 12 10 72
21 ESS & ESS Enterprises 30 20 15 10 15 80
22 Drugmax Distributors 30 7 6 5 5 15 68
23 Searl Pharma 30 20 10 10 15 95
24 Munawar Pharma 30 20 10 10 5 10 95
25 New Omni Traders 10 5 15 Not Qualified
26 J. M Marketing 30 20 13 5 5 73
27 Medi Pak 30 7 13 5 10 65
28 Pulse International 30 20 6 10 66
29 Ali Gohar & Co. 30 20 8 5 5 68
30 Pak Punjab Cardex 30 20 10 10 7 10 87
31 Linkers Asia 20 10 6 8 44 Not Qualified
32 Ray Pharma 30 12 7 15 64
33 Hoffman Human Health 30 8 10 5 15 68
34 Harmann Pharmaceuticals 30 20 7 5 62
35 Tread Pharmaceuticals 30 14 6 8 5 15 88
36 Glaxo Smith Kline 20 7 12 7 5 15 66
37 S. Ejaz ul Din & Co. 30 20 10 10 5 15 90
38 Haji Medicine 08 07 05 20 Not Qualified
39 Bosch Pharm 30 20 10 8 5 10 83
40 Onco Link 30 20 14 7 5 15 91
41 Zafa Pharmaceuticals 30 20 12 10 5 10 87
42 Allons Enterprises 20 14 10 6 5 10 65
43 Makrison Pharmaceuticals 06 04 02 04 5 5 26 Not Qualified
44 Vikor Enterprises 30 20 12 8 5 10 85
45 NOVO Nordisk 30 16 10 7 5 15 83
46 B. Braun 30 20 14 10 5 15 94
47 Nova med Pharmacy 30 20 10 10 5 10 85
48 Medi Search 20 15 10 8 5 10 68
49 Caylex Pharmaceuticals 30 14 10 8 5 10 77
50 Omar Trading Co. 30 20 10 10 5 15 90
51 Mass Pharma 20 14 10 10 5 15 74
TECHNICAL EVALUATION COMMITTEE:
Audit Officer Hospital Pharmacist End User
DMS (S) Associate Professor of Cardiac Surgery / Cardiology
AMS (P) Medical Superintendent Head of Institution
TECHNICAL EVALUATION OF MEDICINE TENDER
FINANCIAL YEAR 2011-2012.
S.#. COMPANY NAME Manufacturing
License + 2
Years Audit
Report (30
Marks)
Manufacturing
Capacity (20
Marks)
Technical
Staff (15
Marks)
Ware
House (10
Marks)
National /
International
Certificate
(10 Marks)
Past
Performance
(15 Marks)
Total
Marks
Remarks
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
TECHNICAL EVALUATION COMMITTEE:
Audit Officer Hospital Pharmacist Representative of Health Dept.
Chief Drug Inspector Director Pharmacy
DMS (P) AMS (A) Prof. of cardiology
APPROVAL TO PURCHASE HIGH QUALITY MEDICINE FOR THE
PATIENTS
Honorable Chief Minister Punjab visited the PIC, Lahore and advised to purchase
and deliver the high quality medicines to all Cardiac Patients in public interest on
emergency basis.
MINUTES OF TECHNICAL EVALUATION COMMITTEE MEETING HELD ON 13/02/2012
In the technical Evaluation Committee meeting following decisions were taken:
1. All companies except M/s. Efroze Chemicals Pvt Ltd.will be evaluated
2. Audit report evaluation of the companies will be done by the Audti Officer /
Director Finance.
3. The Other documents of the companies will be verified by the committee
4. Past performance will be verified on provision of medicines in other Govt.
institutions and availability of medicines in open market.
5. The Qualifying marks will be 70 % over all and 50% in each segment of
technical evaluating criteria
6. each firm will submit and under taking on judicial paper that the
information are correct and incase of any discrepancy they will be
penalized as per Govt. rules.
The next meeting on the committee will be held on 20/02/2012.
TECHNICAL EVALUATION COMMITTEE
ATTENDANCE SHEET
S. # FIRM NAME SIGNATURE OF REPRESENTATIVE
01
02
03
04
05
06
07
08
09
10
S.#. FIRMS NAME SIGNATURE OF REPRESENTATIVE
35 M/s. Pfizer Pakistan Ltd.
36 M/s. Macter International
37 M/s. Swiss Pharmaceuticals
38 M/s. Ontech Corporation
39 M/s. Allied Distributors
40 M/s. Bio Care Pharmaceutical
41 M/s. ESS & ESS Enterprises
42 M/s. Valor Pharmaceuticals
43 M/s. J. M. Marketing
44 M/s. Medi Urge Pharma
45 M/s. Siza International
46 M/s. Zafa Pharmaceuticals
47 Medera Pharmaceuticals
48 M/s. Graton Pharma
49 M/s. Atco Laboratoties
50 M/s. High Noon Laboratories Ltd.
51 M/s. ZAM ZAM Corporation
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
NO.PC/M.S/2012-2013/ DATED: / 11 / 2012.
Subject:- MEETING NOTICE
A Meeting of Technical Evaluation Committee for Medicine comprising of the following
officers is scheduled to be held on 22/11/2012 at 10:11 A.M. in the committee room of Punjab Institute of
Cardiology, Lahore:-
1. Prof. Nadeem Hayat Mallick Chairman
Prof. of Cardiology, PIC, Lahore
2. Dr. Zafar Tufail Member
Associate Prof. of Cardiac Surgery
3. Dr. Ahmae Noeman Member
Assist. Prof. of Cardiology
4. Dr. Irfan Azmat Ullah Khan Member
Assist. Prof. of Cardiac Surgery
5. Mr. Shaheen Iqbal Member
Deputy Drug Controller
All the officers are requested to attend the meeting on above said scheduled date & time.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
NO.PC/M.S/2012-2013/ DATED: / 11 / 2012.
Copy forwarded for information to:
1. P.A to Head of Institution, PIC, Lahore.
2. P.A to Medical Superintendent, PIC, Lahore
3. P.A to Head of Cardiac Surgery, PIC, Lahore.
4. Director Finance, PIC, Lahore.
5. All Officers Concerned.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
To be substituted bearing same number and date:
OFFICE OF THE MEDICAL SUPERINTENDENT,
PUNJAB INSTITUTE OF CARDIOLOGY, LAHORE,
Ph.#.Off.042-99200031, 042-99203051 (EXT.313) FAX.#.042-99203204
NO.PC/AT-16/2012-2013/34211-14 DATED: 04 / 12 /2012.
OFFICE ORDER
A committee consisting of following officers is hereby constituted for visit of
Factories / Companies participated in the tender of Medicine in Bulk for the Technical Evaluation
of their quotations.
1. Dr. Shahid Hameed Chairman
Associate Prof. of Cardiology.
2.. Dr. Zubair Nazar Member
DMS / AMS (P)
3.. Mr. Shaheen Iqbal Member
Deputy Drug Controller
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
NO.PC/AT-16/2012-2013/ DATED: / 12 /2012.
Copy forwarded for information to:
1. Head of Institution, PIC, Lahore
2. Medical Superintendent, PIC, Lahore
3. All Officers Concerned.
.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
PUC : EXTENSION IN DELIVERY PERIOD
A letter No.skd-313-12 dated 18/11/2012 received from M/s. Tread Pharmaceuticals Pakistan
Pvt. Ltd. regarding extension in delivery period of this office purchase order No. PC/ARC-
20/2010-2011/27212-15 dated 19/09/2011 (Flag-„B‟) of Tab. Spirotech – 40 mg of qty =
5,00,000/-.
Firm has delivered the stock of qty = 4,90,000/- tabs. on 18/01/2012 (Flag „C‟). The remaining
stock of qty = 10,000/- tabs. Was delivered on 15/08/2012 (Falg „D‟).
The firm explained that that delay in the supply was also took place due to the refusal of then
store incharge to receive stock of drug due to untoward situation of PIC, Lahore. Their bill of
supply was delayed due to left over stock of just 10,000/- tabs. as well. Firm expressed that they
had to face a lot of hardships due to cancellation of annual rate contract from PIC, Lahore as
ordered by Health Dept. Punjab, Lahore.
In this regard, firm requested to give extension in delivery period uptill 15/08/2012 so that they
may be able to submit their bill.
The case is submitted for necessary orders please.
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
NO.PC/M.S/2012-2013/ DATED: / 01 / 2013.
Subject:- MEETING NOTICE
A Meeting of Technical Evaluation Committee for Medicine comprising of the following
officers is scheduled to be held on 30/01/2013 at 11:00 A.M. in the committee room of Punjab Institute of
Cardiology, Lahore:-
1. Prof. Nadeem Hayat Mallick Chairman
Prof. of Cardiology, PIC, Lahore
2. Dr. Zafar Tufail Member
Associate Prof. of Cardiac Surgery
3.. Dr. Ahmad Noeman Member
Assist. Prof. of Cardiology
4. Dr. Irfan Azmat Ullah Khan Member
Assist. Prof. of Cardiac Surgery
5. Mr. Shaheen Iqbal Member
Deputy Drug Controller
All the officers are requested to attend the meeting on above said scheduled date & time.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
NO.PC/M.S/2012-2013/ DATED: / 01 / 2013.
Copy forwarded for information to:
1. Head of Institution, PIC, Lahore.
2. P.A to Medical Superintendent, PIC, Lahore
3. P.A to Head of Cardiac Surgery, PIC, Lahore.
4. All Officers Concerned.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
The Chief Manager,
UBL, Jail Road,
Lahore
Subject: CANCELLATION OF L/C #. 105467 AMOUNTING USD150000.00
Punjab Institute of Cardiology, Lahore opened this L/C with beneficiary M/s. ZAM ZAM
Corporation through your bank. M/s. ZAM ZAM Corporation showed its inability to supply this L/C.
therefore, it is requested to cancel this L/C.
Thanking you,
Medical Superintendent,
PIC, Lahore
Copy forwarded for information to:
1. M/s. ZAm ZAM Corporation.
Through Special Messenger / Regitered A.D.
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
No.PC/AT-16/Medicine/2012-13/ DATED: / 02 /2013.
To
M/s. Medinet Pharmaceuticals Pakistan Pvt. Ltd., Building #.601, Main Peshawar Road, Near
Lane.#.5, Rawalpindi Ph.#.051-35479019
M/s. Summit Intertrade, 16/80 Taxali Gate(Mason), Itehad Colony, Off Mohni Road, Lahore,
Ph.#.37230276
M/s. Ontech Corporartion, B-90, Block – 10, Gulshan – e Iqbal, Karachi, Ph.#.021-4814955-58
M/s. Allied Distributors, 103-K, 1st Floor, Block-2, P.E.C.H.S, Shahra e Quaideen, Karachi
Ph.#.021-34554127
M/s. Obsons Pharmaceuticals, 209-S, Industrial Estate, Kot Lakhpat, Lahore Ph.#.042-35153571-2
M/s. S. Ezauddin & Co., 115-Shadman, Lahore Ph.#.37562512-13
M/s. PharmaWise Labs Pvt. Ltd, 25-M, Q.A Industrial Estate, Lahore Ph#35120719-21
M/s. Muller & Phpps Pakistan Pvt. Ltd., Uzma Court, Main Clifton Road, P.O. Box.3880, Karachi
Ph#.021-35834471-3
M/s. G - 9, Mezzainine Floor, 33-C, Rahat Lane 2, Commercial, DHA PhaseVI, Karachi Ph.#.021-
35393889
M/s. Premier Agencies, 60-Muslimabad, Jamshed Quarters, M.A JinnahRoad Extension Post
Box3535, Karachi, Ph.#.042-35874926-28
M/s. Cirin Pharmaceuticals, 245-Street-11, Race Course, Rawalpindi, Ph.#.051-5519940-1
M/s. Promed International, 10, The Mall, Rawalpindi Ph.#.051-5700058
Subject: ANNOUNCEMENT OF EVALUATION REPORT.
Reference your quotation opened on 21/06/2012 for the tender medicine in bulk
for the year 2012-2013, Punjab Institute of Cardiology, Lahore is going to finalize the tender.
As per bidding documents rule (34.1) given below:
“The Procuring Agency shall announce the results of the bid
evaluation in form of a report, not inconsistent with Rule 35 of the
PPR-2009 giving justification for acceptance or rejection of bids at
least ten days prior to the award of procurement Contract.”
It is pointed out that your quotation has been rejected in technical evaluation
meeting by the technical evaluation committee for tender medicines in bulk for the year 2012-
2013.
You are requested to appear before the grievance committee in the meeting being
held on 16/02/2013 at 11:00 A.M in the committee room of this hospital.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
No.PC/AT-16/Medicine/2012-13/ DATED: / 02 /2013.
Copy forwarded for information to:
1.. Head of Institution, PIC, Lahore
2. Finance Director, PIC, Lahore.
3. System Analyst, PIC, Lahore for displaying the letter on PPRA website.
4. Representative of Health Dept., Govt. of the Punjab, Health Dept., Lahore
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
MINUTES OF TECHNICAL EVALUATION COMMITTEE MEETING HELD ON
19/08/2013 FOR TENDER MEDICINE IN BULK.
A technical evaluation committee meeting was held on 19/08/2013 at 10:00 A M in the
committee room of this institution.
Following attended the meeting:
1. Prof. Dr. Bilal Zakariyah Khan
2. Prof. Dr. Nadeem Hayyat Mallick
3. Dr. Zafar Tufail
4. Dr. Irfan Azmat Ullah
5. Dr. Ahmad Nauman
6. Mr. Shaheen Iqbal
Following firms were rejected / disqualified because their bids were not responsive.
M/s. Well & Well.
M/s. Valor Pharmaceuticals
M/s. Medera Pharmaceuticals
M/s. Allied Distributors
M/s. SurgE Laboratories
M/s. PharmaWise Labs Pvt. Ltd,
M/s. Medi Mark Pharmacuticals
M/s. Intra Health
M/s. Rasco Pharma
M/s. Tread Pharmaceuticals Pakistan
M/s. Mega Pharmaceuticals
M/s. Maple Pharmacuticals
M/s. Harmann Pharmaceuticals
Technical evaluation committee discussed the agenda items in detail and after due deliberation
agreed with the opinion of end user. Keeping in view, the previous crisis of contaminated drugs
causing death of patients who took the medicine from this hospital, the end user accepted the
quality brands and not recommend the other brands on following grounds:
1. Not Good Brand with unreliable efficacy
2. No Past Experience
The detail of the recommendations / decisions are depicted as under:
S.# MEDICINE
NAME.
STRENG
TH
NAME OF BRANDS &
COMPANIES
RECOMMENDATIO
NS
1 Cap. Amoxicillin
Blister Pack of 100
500 mg Ospamox, Novartis,
Pakistan
Accepted
Amoxil, Glaxosmith Kline,
Pakistan
Accepted
2 Cap. Omeprazole
Blister Pack of 14
20 mg Omrel 20 mg Well & Well,
Pakistan
Rejected
Zemnol, Munawar Pharma,
Pakistan
Accepted
Sante, Macter Intl:, Pakistan Accepted
Lozal, Novartis, Pakistan Accepted
Xerosec, Sanofi Aventis,
Pakistan
Accepted
Zampra, Zafa
Pharmaceutical, Pakistan
Rejected
Omepraval, Valor
Pharmaceutical, Pakistan
Rejected
Amazole, Medera, Pakistan Rejected
Omesec, Brookes Pharma,
Pakistan
Accepted
Valuprazol, Glaxosmith
Kline, Pakistan
Accepted
Risek, Getz Pharma,
Pakistan
Accepted
3 Glucoprotein 2B3A
Inhibitors
(Abiximab /
Tirofiban HCl /
Eptifibitide)
Individually Pack
0 Aggrastat Accepted
4 Inhail. Isoflourane
Individually Packed
100ml Restane, Piramal Critical
Care Inc., USA
Rejected
Forane, Aseica Queen
Borough Ltd., UK
Accepted
6 Inj. (Piperacillin +
Tazobactum)
Individually Packed
with Diluent
4.5 gm Tanzo, BOSCH, Pakistan Accepted
7 Inj. (Piperacillin +
Tazobactum)
Individually Packed
with Diluent
2.25 gm Tanzo, BOSCH, Pakistan Accepted
10 Inj. Amikacin,
Individual Pack,
Liquid Form
500mg Amikacin, Zafa
Pharmaceutical, Pakistan
Accepted
Amikin, Glaxosmith Kline,
Pakistan
Accepted
13 Inj. Ampicillin 250
+ Cloxacillin 250
mg, Individually
Pack
500mg Zampilox, Zafa
Pharmaceutical, Pakistan
Accepted
14 Inj. Atracurium
Besylate Pack of 5
5 ml Relaxtron, Zafa
Pharmaceutical, Pakistan
Rejected
Atrelax, Abbott, Pakistan Accepted
Acuron, Brookes, Pakistan Accepted
Tracrium, Glaxosmith Kline,
Pakistan
Accepted
20 Inj. Cefoperazone
& Sulbactam
Individual Packed
with Diluent
2 Gm Sulzone, Suzhou Dawnrays
Pharmacuticals, China
Accepted
Cebac, BOSCH, Pakistan Rejected
Xtracef, Surge Lab, Pakistan Rejected
21 Inj. Ceftriaxone
individualy Packed
with Diluent
1Gm Titan, Macter Intl:, Pakistan Accepted
Sergifex, Surge Lab,
Pakistan(with WFI without
tray)
Rejected
Aventriax, Sanofi Aventis,
Pakistan
Accepted
Zeftrox IV, Zafa
Pharmaceutical, Pakistan
Rejected
Traxef, Korea Pharma Co,
Korea
Rejected
Ryxon, Brookes, Pakistan Accepted
22 Inj. Ciprofloxacin
with I.V Set
(Registered) &
Hanger
200mg Stericipro with set FDL Accepted
Bacip, Surge Lab,
Pakistan(without drip set
and cartoon)
Rejected
Gen-Sipro, Brookes,
Pakistan
Accepted
Cipesta, Getz Pharma,
Pakistan
Accepted
23 Inj. Clavulanic
Acid 200mg +
Amoxycillin 1000
mg
1.2 gm Calamox, BOSCH, Pakistan Accepted
Amoxiclave, Novartis,
Pakistan
Accepted
Zamoclav, Zafa
Pharmaceutical,
Pakistan(with WFI)
Accepted
24 Inj. Contrast
Medium Non Ionic
Individual Pack
50 ml Iopamiro, 370/50 ml,
Bracco, Italy
Accepted
Ultravist 370, Medipharm,
Pakistan
Accepted
25 Inj. Contrast
Medium Non Ionic
Individual Pack
100 ml Iopamiro, 370/50 ml,
Bracco, Italy
Accepted
Ultravist 370, Medipharm,
Pakistan
Accepted
26 Inj. Dextrose Water
25%
20 / 25 ml Dextrose 25 %, Zafa
Pharmaceutical, Pakistan
Accepted
27 Inj. Dextrose Water
5% With Set
(Registered)
1000 ml Sterifluid 5% with set FDL Accepted
32 Inj. Dobutamine 250mg / 5
ml
Myungmoon, Myunmoon
Pharm Co.Seoul Korea
Dobamine, Korea Pharma
Co, Korea
Rejected
Dobuject, Primex
Pharmaceuticals Oy, Finland
Accepted
33 Inj. Dopamine 200mg / 5
ml
Inopan, Myunmoon Pharm
Co.Seoul Korea
34 Inj. Frusimide Pack
of 50
20 mg Laxide, Munawar Pharma,
Pakistan
Rejected
Lasix, Sanofi Aventis,
Pakistan
Accepted
35 Inj. Modified Fluid
Gelatin / Polygeline
with IV Set
(Registered)
500 ml Haemaccel, Sanofi Aventis,
Pakistan
Accepted
36 Inj. Gentamycin
Pack of 25
80 mg / 2
ml
Genxat, Surge Lab, Pakistan Re-Tender
37 Inj. Hartman
Solution with IV set
(Registered)
1000 ml Sterifluid RL with set FDL Accepted
38 Inj. Heparine 5000 iu /
ml
Heparine Sodium, B. Braun,
Germany
Accepted
Multiparin, Bio Pharma, UK Rejected
Heparotex, Rotexmedica,
Germany
Rejected
40 Inj. Human Insuline
NPh Individually
Packed
100 iu / ml Insuman Basal, Sanofi
Aventis, Pakistan
Accepted
41 Inj. Human Insuline
Regular
Individually Packed
100 iu / ml Insuman Rapid, Sanofi
Aventis, Pakistan
Accepted
42 Inj. Hydrocortisone
Sod. Succinate
Individually Packed
250 mg Hydro Sod. Suc., Zafa
Pharmaceutical, Pakistan
Accepted
43 Inj. Isosorbide
Dinitrate Pack of 10
10 mg / ml Isoket, Schwarz, Germany Accepted
Sorbid, Myunmoon Pharm
Co.Seoul Korea
Accepted
45 Inj. Levofloxacin
with IV Set
(Registered) &
Hanger
500 mg Sterilevo with set FDL Accepted
Tavanic, Sanofi Aventis,
Pakistan
Accepted
Gen-Levo, Brookes,
Pakistan
Accepted
Leflox, Getz Pharma,
Pakistan
Accepted
47 Inj. Lignocaine 2%
HCl Pack of 50
10 ml Lidoject, Surge Lab,
Pakistan
Re-Tender
49 Inj. Mannitol 20 %
with IV Set
(Registrered)
500 ml Steriflutol 20% with set
FDL
Accepted
50 Inj. Dextrose 5%
with IV Set
(registered)
1000 ml Sterifluid 5% with set FDL Accepted
51 Inj. Meropenem
Pack of 10
500 mg Penro, BOSCH, Pakistan Rejected
Meronem, ICI, Italy Accepted
52 Inj. Metclopramide
Pack of 10
5 mg / ml Clotide, Surge Lab, Pakistan Rejected
Maxolon, Glaxosmith Kline,
Pakistan
Accepted
53 Inj. Metoprolol
Pack of 5
5 mg / m5
ml
Merol, ATCO, Pakistan Accepted
Lopresor, Novartis, Pakistan Accepted
54 Inj. Metronidazole
with IV Set
(Registered) &
Hanger
100 ml Sterimet with set FDL Accepted
Flazol, BOSCH, Pakistan Accepted
Intobix, Surge Lab,
Pakistan(without drip set
and cartoon)
Rejected
Flagyl, Sanofi Aventis,
Pakistan(with out set)
Accepted
55 Inj. Midazolam
Pack of 10
5 mg / 5
ml
Idazol, BOSCH, Pakistan Accepted
Hypozam, Brookes, Pakistan Accepted
56 Inj. Nor -
Adrenaline Pack of
10
4 mg / ml Norepine,(sterop lab
belgium). Ontech
Corporation, Pakistan
Rejected
Nor-Adrine, ATCO,
Pakistan
Accepted
57 Inj. Normal Saline
0.9% with IV Set
(Registered)
1000 ml Sterifluid NS with set FDL Accepted
58 Inj. Normal Saline
0.9% with IV Set
(Registered)
100 ml Sterifluid NS with set FDL Accepted
59 Inj. Omeperazol
Individually Packed
40 mg Loprot, Nabiqasim, Pakistan Accepted
Omezol, BOSCH, Pakistan Accepted
Risek, Getz Pharma,
Pakistan
Accepted
62 Inj. Propofol 1%
Pack of 5
10 mg / ml Propofol Lipuro, B. Braun,
Germany
Accepted
Pofol, Dongkook, Pharma
Co. Korea
Rejected
Recofol, Primex
Pharmaceuticals, Finland
Accepted
64 Inj. Ranitidine Pack
of 5
50mg /
2ml
Rantin, Macter Intl:,
Pakistan
Accepted
Peptiject, Surge Lab,
Pakistan
Rejected
Zantac, Glaxosmith Kline,
Pakistan
Accepted
66 Inj. Streptokinase
Individually Packed
1.5 miu Dilcair - ST, BBt-Biotech
GmbH, Germany
Accepted
67 Inj. Teicoplamine
Individually Packed
200 mg Targocid, Sanofi Aventis,
Pakistan
Accepted
68 Inj. Teicoplamine
Individually Packed
400 mg Targocid, Sanofi Aventis,
Pakistan
Accepted
69 Inj. Tygacyline
Pack of 10
50 mg Tygacil, Patheon Italia, Italy Accepted
70 Inj. Vancomycin
Individually Packed
500mg Hisun, Zhejiang Hisun
Pharmaceuticals Co. China
Rejected
Vanbact, Nabiqasim,
Pakistan
Rejected
Vinjec, BOSCH, Pakistan Rejected
Vancomycin, Abbott,
Pakistan
Accepted
72 Nebule Ipratropium
(Nebulizing
Sloution)
0.00025%. Ipneb Soln, ATCO, Pakistan Accepted
Tropum, Zafa
Pharmaceutical, Pakistan
Accepted
Optra, Getz Pharma,
Pakistan
Accepted
Atem Accepted
73 Soln. Hydrogen
Peroxide 6%
450 ml Hudrogen Peroxide,
Pharmawise, Pakistan
Re-tender
74 Soln. Instrument
Disinfactant
2 Lit / G Korsolex Basic, Bode-
Chemie, Germany
Accepted
Combi, Antiseptica,
Germany
Rejected
75 Soln. Povidone
Solution 10%
450 / 500
ml
Povine, Pharmawise,
Pakistan
Rejected
Pyodine Soln, Brookes,
Pakistan
Accepted
76 Soln. Propanol
Hand Rub
Disinfection
1000 ml Sterillium, Bode-Chemie,
Germany
Accepted
Manorapid, Antiseptica,
Germany
Rejected
77 Soln. Surface
Disinfactant
4 / 5 Lit /
G
Kohrsolin FF, Bode-
Chemie, Germany
Accepted
Descocid N, Antiseptica,
Germany
Rejected
78 Syp. Lactulose
Individually Packed
120 ml Sanlac, Novartis, Pakistan Accepted
Duphalac, Abbott, Pakistan Accepted
Lilac, Getz Pharma, Pakistan Accepted
80 Tab. Amiodarone
HCL Blister Pack,
Pack of 30
200 mg Cordarone, Sanofi Aventis,
Pakistan
Accepted
81 Tab. Amlodipine,
Blister Pack, Pack
of 20
5mg Rasdipine, Rasco Pharma,
Pakistan
Rejected
Amdipine, Nabiqasim,
Pakistan
Accepted
Adoptin, Fynk, Pakistan Rejected
Quvasc, Novartis, Pakistan Accepted
Zamlo, Zafa Pharmaceutical,
Pakistan
Accepted
Megadip, Mega
Pharmaceuticals, Pakistan
Rejected
82 Tab. Aspirin
Enteric Coated,
Pack of 30
75 mg Ascard, ATCO, Pakistan Accepted
Disprin CV, Reckitt &
Benckiser, Pakistan
Accepted
83 Tab. Aspirn
Soluble,
Aluminium Strip
Pack, Pack of 600
300 mg Solprin, Pharmawise,
Pakistan
Rejected
Disprin, Reckitt &
Benckiser, Pakistan
Accepted
84 Tab. Atenolol
Bisected Blister
Pack, Pack of 20
100 mg Nomin, Maple, Pakistan Rejected
Normitab, Nabiqasim,
Pakistan
Accepted
konduct, Fynk, Pakistan Rejected
Qunoten, Novartis, Pakistan Accepted
Atenolol, Zafa
Pharmaceutical, Pakistan
Accepted
85 Tab. Atorvastatin
Bisected Blister
Pack, Pack of 10
20 mg Tavist, Macter Intl:, Pakistan Accepted
Colstat, Rasco Pharma,
Pakistan
Rejected
Descol, Nabiqasim, Pakistan Accepted
Stator, Fynk, Pakistan Rejected
Winstor, Sanofi Aventis,
Pakistan
Accepted
Colezaf, Zafa
Pharmaceutical, Pakistan
Rejected
Megavastin, Mega
Pharmaceuticals, Pakistan
Rejected
Eravas, Medera, Pakistan Rejected
Lipiget, Getz Pharma,
Pakistan
Rejected
88 Tab. Captopril
Bisected Blister
25 Mg Eptril, Fynk, Pakistan Rejected
Acetopril, Zafa Accepted
Pack, Pack of 30 Pharmaceutical, Pakistan
Capoten, Glaxosmith Kline,
Pakistan
Accepted
89 Tab. Carvedalol
Bisected Blister
Pack, Pack of 30
6.25 mg Hart, Macter Intl:, Pakistan Accepted
Normidilol, Nabiqasim,
Pakistan
Accepted
90 Tab. Ciprofloxacin,
Blister Pack, Pack
of 10
500 mg Cipnolone Well & Well,
Pakistan
Rejected
CP Zaf, Zafa
Pharmaceutical, Pakistan
Accepted
Zecip, Valor
Pharmaceutical, Pakistan
Rejected
Gen-Sipro, Brookes,
Pakistan
Accepted
Cip val, Glaxosmith Kline,
Pakistan
Accepted
Cipesta, Getz Pharma,
Pakistan
Accepted
91 Tab. Clopidogrel
Blister Pack, Pack
of 20
75 mg Platagrel, Munawar Pharma,
Pakistan
Accepted
Loclog, Maple, Pakistan Rejected
Locril, Macter Intl:, Pakistan Accepted
Nilcot, Rasco Pharma,
Pakistan
Rejected
Deplat, Nabiqasim, Pakistan Accepted
Plavix, Sanofi Aventis,
Pakistan
Accepted
Platagg-I , Zafa
Pharmaceutical, Pakistan
Accepted
Noclot, CCL
Pharmaceuticals, Pakistan
Accepted
92 Tab. Demperidone,
Blister Pack, Pack
of 50
10 mg Vomilux, ATCO, Pakistan Accepted
MOvedone, Medera,
Pakistan
Rejected
94 Tab. Diltiazem
Bisected Blister
Pack, Pack of 30
60 mg Myozem, Fynk, Pakistan Re-Tender
95 Tab. Enalapril
Bisected Blister
Pack, Pack of 30
10 mg Cardace, Zafa
Pharmaceutical, Pakistan
Accepted
96 Tab. Frusemide
Blister Pack, Pack
of 100
40 mg Laxide, Munawar Pharma,
Pakistan
Rejected
Lasix, Sanofi Aventis,
Pakistan
Accepted
Frusa, Medera, Pakistan Rejected
97 Tab. Frusemide +
Amiloride Blister
Pack, Pack of 30
40 mg / 5
mg
Truride, Fynk, Pakistan Rejected
Lasoride, Sanofi Aventis,
Pakistan
Accepted
98 Tab. Frusemide +
Spironolactone
Blister Pack, Pack
of 30
40 mg Re-tender
99 Tab. Glyceryl
Trinitrate S/L,
Aluminium Strip
pack, Pack of 30
0.5 mg Angilingual, Zafa
Pharmaceutical, Pakistan
Re-Tender
100 Tab. Isosorbide
Mononitrate
Bisected Blister
Pack, Pack of 20
20 mg Unitrate, Benson, Pakistan Accepted
Monocard, Valor
Pharmaceutical, Pakistan
Rejected
101 Tab. Levofloxacin
Blister Pack, Pack
of 10
500 mg Lefnil Well & Well,
Pakistan
Rejected
Tavanic, Sanofi Aventis,
Pakistan
Accepted
Vofloza, Zafa
Pharmaceutical, Pakistan
Accepted
Lecin, Valor
Pharmaceutical, Pakistan
Rejected
Leflox, Getz Pharma,
Pakistan
Accepted
102 Tab. Lisinopril
Bisected Blister
Pack, Pack of 20
10 mg Lame, ATCO, Pakistan Accepted
Renopril, Harmann, Pakistan Rejected
Lisopril, Valor
Pharmaceutical, Pakistan
Rejected
103 Tab. Losartan - K
Bisected Blister
Pack, Pack of 20
50 mg Goronil, Rasco Pharma,
Pakistan
Rejected
Bepsar, Nabiqasim, Pakistan Accepted
Tansar, Fynk, Pakistan Rejected
Noktan, Novartis, Pakistan Accepted
Zosartan-K, Zafa
Pharmaceutical, Pakistan
Rejected
Megasar, Mega
Pharmaceuticals, Pakistan
Rejected
104 Tab. Metoprolol
Bisected Blister
Pack, Pack of 30
100 mg Merol, ATCO, Pakistan Accepted
Mepresor, Novartis,
Pakistan
Accepted
Megatop, Mega
Pharmaceuticals, Pakistan
Rejected
105 Tab.
Metronidazole,
Blister Pack, Pack
of 200
400 mg Flagyl, Sanofi Aventis,
Pakistan
Accepted
Elazyl, Pharmawise,
Pakistan
Rejected
106 Tab. Orphenadrine
+ Paracetamol
Blister Pack, Pack
of 100
0 Anorol, Medera, Pakistan Re-Tender
107 Tab. Paracetamol
Blister Pack, Pack
of 200
500 mg Febrinol, Pharmawise,
Pakistan
Rejected
Paracetamol, Zafa
Pharmaceutical, Pakistan
Accepted
Calpol, Glaxosmith Kline,
Pakistan
Accepted
Disprol, Reckitt &
Benckiser, Pakistan
Accepted
108 Tab. Propranolol
Blister Pack
10 mg Hyprol, Munawar Pharma,
Pakistan
Accepted
Inderal, ICI, India Rejected
109 Tab. Ranitidine
Aluminium Strip
Pack, Pack of 10
150 mg Zantac, Glaxosmith Kline,
Pakistan
Accepted
110 Tab. Simvastatin
Bisected Blister
Pack, Pack of 10
20 mg Simtanil, Munawar Pharma,
Pakistan
Accepted
Simva, Nabiqasim, Pakistan Accepted
Simvazaf, Zafa
Pharmaceutical, Pakistan
Rejected
112 Tab. Trimetazidine
Blister Pack, Pack
of 20
20 mg Dinemic, Maple, Pakistan Rejected
Vastarel, Servier, Pakistan Accepted
113 Tab. Trimetazidine
MR Blister Pack,
Pack of 20
35 mg Dinemic SR, Maple,
Pakistan
Rejected
Vastarel MR, Servier,
Pakistan
Accepted
Mr. Shaheen Iqbal Dr. Ahmas Nauman
Deputy Drug Controller Assistant Prof. of Cardiology.
Dr. Irfan Azmat Ullah Dr. Zafar Tufail
Assistant Prof. of Cardiac Surgery Associate Prof. of Cardiac Surgery
Prof. Dr. Nadeem Hayyat Mallick,
Chairman Technical Evaluation Committee for Medicine in Bulk,
Punjab Institute of Cardiology, Lahore
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
NO.PC/M.S/2012-2013/ DATED: / 02 / 2013.
OFFICE ORDER.
A committee consisting of following officers is hereby constituted for “Redressal of
Grievances” in light if PPRA-Rules, 2009:-
1. Prof. Dr. Muhammad Shahnawaz Chairman
Prof. of Radiology, PIC, Lahore
2. Dr. Hassan un Banna Member
Associate Prof. of Cardiology
3.. Dr. Hamid Mahmood Member
Additional Medical Superintendent (A)
4. Mr. Shaheen Iqbal Member
Deputy Drug Controller
S/d
Head of Institution,
Punjab Institute of Cardiology,
Lahore.
NO.PC/M.S/2012-2013/ DATED: / 02 / 2013.
Copy forwarded for information to:
1. P.A to Head of Institution, PIC, Lahore.
2. Director Finance, PIC, Lahore.
3. All Officers Concerned.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
TENDER MEDICINE IN BULK YEAR – 2012-2013
Financial Bid opening Meeting
ATTENDANCE SHEET DATED: 26/02/2013
MEDICAL SUPERINTENDENT CHAIRMAN
ADDL: MEDICAL SUPERINTENDENT (P) MEMBER
HRAD OF CARDIOLOGY MEMBER
DIRECTOR FINANCE MEMBER
DEPUTY DRUG CONTROLLER MEMBER
REPRESENTATIVE OF HEALTH DEPT. MEMBER
FIRMS ATTENDANCE
S. # FIRM NAME REPRESENTATIVE
Contact Number
01 M/s. Angels Enterprises
02 M/s. B. Braun,
03 M/s. Fynk Pharmaceuticals Co. Pvt. Ltd,
04 M/s. Nabi Qasim Industries
05 M/s. ATCO Laboratories Ltd,
06 M/s. Tread Pharmaceuticals Pakistan
07 M/s. Apsta International,
08 M/s. Chiesi Pharmacuticals Pvt. Ltd.,
09 M/s. Siza International,
10 M/s. BOSCh Pharmaceuticals Pvt. Ltd,
11 M/s. ZAM ZAM Corporation,
12 M/s. Summit Intertrade,
13 M/s. Novartis Pharma Pakistan Ltd.,
14 M/s. Pacific Pharmaceuticals Ltd.,
15 M/s. Sonafi Aventis Pakistan Ltd,
16 M/s. Benson Pharmaceutical,
17 M/s. ZAFA Pharmaceuticals Laboratories
REPRESENTATIVE
Contact Number
18 M/s. Medi Pharm Pvt. Ltd.,
19 M/s. Valor Pharmaceuticals,
20 M/s. Haji Medicines Co,
21 M/s. Pfizer Pakistan Ltd.,
22 M/s. Medera Pharmaceuticals Pvt. Ltd.,
23 M/s. Abbott Laboratories Pvt. Ltd.,
24 M/s. Saffron Pharmaceuticals Pvt. Ltd.
25 M/s. Brookes Pharma Pvt. Ltd,
26 M/s. Intra Health,
27 M/s. Reckit & Benckiser,
28 M/s. Maple Pharmaceuticals Pvt. Ltd.,
29 M/s. Mass Pharma Pvt. Ltd.,
30 M/s. Getz Pharma Pvt. Ltd.,
31 M/s. Gene Tech Laboratories,
32 M/s. PharmEvo,
33 M/s. Munawar Pharma Pvt. Ltd.,
34 M/s. Pak Punjab Cardex Medical System,
35 M/s. Shaigan Pharmaceuticals,
36 M/s. Hakim Sons (Impex) Pvt. Ltd.
37 M/s. Mediceena Pharma Pvt. Ltd.,
38 M/s. Mabro International,
39 M/s. Humanyon Dental Supplies,
40 M/s. ICI Pakistan Ltd.,
41 M/s. Stand Pharm Pakistan Pvt. Ltd.,
42 M/s. Glaxosmith Kline Pakistan,
43 M/s. A. J. & Company Pharmaceuticals,
44 M/s. Macter International Pvt. Ltd
45 M/s. Ali Gohar & Co.
Through Special Messenger / Regitered A.D.
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
No.PC/AT-16/Medicine/2012-13/ DATED: / 03 /2013.
To
M/s. Ontech Corporartion, B-90, Block – 10, Gulshan – e Iqbal, Karachi, Ph.#.021-4814955-58
.#.051-5519940-1
M/s. Saffron Pharmaceuticals Pvt. Ltd., 19-KM, Sheikkhupura Road, Faisalabad Ph.#.041-4364214 -
18
Subject: REDRESSEL COMMTTEE MEETING.
Reference your letters on the subject cited above.
A redressel committee meeting for the tender medicine in bulk for the year 2012-
2013 is scheduled to be held on 09/03/2013 at 10:30 a.m in the committee room under the
chairmanship of Prof. Dr. Shahnawaz, Prof. of Radiology, PIC, Lahore.
You are requested to appear before the undersigned on scheduled date and time.
Chairman Redressel Committee,
Punjab Institute of Cardiology,
Lahore.
No.PC/AT-16/Medicine/2012-13/ DATED: / 03 /2013.
Copy forwarded for information to:
Head of Institution, PIC, Lahore
Dr. Shahnawaz, Prof. of Radiology, PIC, Lahore.
Dr. Hassan un Banna, Associate Prof. of Cardiology, PIC, Lahore.
Mr. Shaheen Iqbal, Seputy Drug Controller, PIC, Lahore
Chairman Redressel Committee,
Punjab Institute of Cardiology,
Lahore.
Through Special Messenger / Regitered A.D.
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
No.PC/ARC-16/Medicine/2012-13/ DATED: / 03 /2013.
To
M/s. Medinet Pharmaceuticals Pakistan Pvt. Ltd., Building #.601, Main Peshawar Road, Near
Rawalpindi Lane.#.5, Ph.#.051-35479019
M/s. Munawar Pharma Pvt. Ltd., 224-A, Ground Floor, New Muslim Town, Lahore Ph.35833792
M/s. Summit Intertrade16/80 Taxali Gate(Mason), Itehad Colony, Off Mohni Road, Lahore.
Ph.#.7230276
M/s. Pak Punjab Cardex Medical System, 202-Eden Heights, Jail Road, Lahore Ph/#/35717648
M/s. Shaigan Pharmaceuticals, 61-Bank Square market, Model Town, Lahore Ph.#.35855133
M/s. Ontech Corporartion, B-90, Block – 10, Gulshan – e Iqbal, Karachi, Ph.#.021-4814955-58
M/s. Obsons Pharmaceuticals, 209-S, Industrial Estate, Kot Lakhpat, Lahore Ph.#.042-35153571-2
M/s. Hakim Sons (Impex) Pvt. Ltd. 19-West Wharf Road, P.O.Box No. 5580, Karachi Ph.#. 021-
32314765-6
M/s. Muller & Phpps Pakistan Pvt. Ltd., Uzma Court, Main Clifton Road, P.O. Box.3880, Karachi
Ph#.021-35834471-3
M/s. Mediceena Pharma Pvt. Ltd., 84-C, New Muslim Town, Lahore Ph.#.35847581
M/s. Mabro International, L - 151, Ground Floor, Sehba Akhtar Road, Block13-G, Gulshan e
Iqbal, Karachi, Ph.#.021-34960116
M/s. Humanyon Dental Supplies, 43 - Mozang Road, Lahore Ph.#.36363763
M/s. ICI Pakistan Ltd., ICI House, 63 - 63 Mozang Road, Lahore Ph.#.111 100 200
M/s. Stand Pharm Pakistan Pvt. Ltd., 20 - KM, Feroz Pur Road, Lahore Ph.#.042-34814955-58
M/s. Glaxosmith Kline Pakistan, 27 - Industrial Estate Kot Lakhpat, Lahore Ph.#.042 -35111061-62
M/s. A. J. & Company Pharmaceuticals, Mandviwala Chamber, Talpur Road, Karachi, Ph.#.021-
2415851-641
M/s. Cirin Pharmaceuticals, 245-Street-11, Race Course, Rawalpindi Ph.#.051-5519940-1
M/s. Macter International Pvt. Ltd., F-216, S.I.T.E, Karachi, Ph.#.021-
Subject: PROVISION OF SHORT DOCUMENTS.
Reference your quotation for the tender medicine in bulk for the year 2012-2013.
Punjab Institute of Cardiology, Lahore is going to finalize the tender medicine in
bulk for the year 2012-2013.
In this context, you are requested to visit the purchase section of this institute to
provide the short documents uptill 29/11/2012 failing which it will be presumed that you are not
interested.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
No.PC/ARC-16/Medicine/2012-13/ DATED: / 03 /2013.
Copy forwarded for information to:
1. Head of Institution, PIC, Lahore
2. Finance Director, PIC, Lahore.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
Through Special Messenger / Regitered A.D.
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
No.PC/AT-16/Medicine/2012-13/ DATED: / 03 /2013.
To
M/s. B. Braun, 108/4, J-Block, Johar Town, Lahore Ph.#.35863934
M/s. ATCO Laboratories Ltd, B-18, S.I.T.E, Karachi Ph.#.111 111 645
M/s. Chiesi Pharmacuticals Pvt. Ltd., 60/1A-XX-Phase-III, Khyaban e Iqbal, DHA, Lahore, Ph.#.35746796
M/s. BOSCh Pharmaceuticals Pvt. Ltd, 8-Modern Society, Tipu Sultan Road, Karachi, Ph.#.34543618
M/s. ZAM ZAM Corporation, Office No.205 - 206, Second Floor, Beaumont Plaza Plt No.6 S/CL – 10,
Beaumo, Karachi
M/s. Sonafi Aventis Pakistan Ltd, 23, Sector.#.22, Korangi Industrial Area, Karachi. Ph.#.021-35060221-35
M/s. ZAFA Pharmaceuticals Laboratories Pvt. Ltd., L-1 . B, Block-22, Federal “B” Industrial Area, Karachi
Ph.#.021-36349226-7
M/s. Fynk Pharmaceuticals Co.,. Pvt. Ltd, 299-Hadyat Ullah Block, Musrafa Town, Wahdar Road, Lahore
Ph.#.35427780-81
M/s. Medi Pharm Pvt. Ltd., 29-Ground Floor, Gohar Centre, Wahdat Road, Lahore Ph.#.5882906
M/s. Abbott Laboratories Pvt. Ltd., 8th Floor, Faysal House, SR-02, Shahrah-e-Faisal, Karachi, Ph.#.021-
32799018-9
M/s. Brookes Pharma Pvt. Ltd, Plot #. 58-59, Sector No.15, Korangi Industrial Area Karachi, Ph.#.35711243
M/s. Getz Pharma Pvt. Ltd., 29-30, Sector-27, Korangi Industrial Area, Karachi, Ph.#.021-4814955-58
M/s. Gene Tech Laboratories, 246 / B, P.E.C.H.S, Block-6, Karachi, Ph.#.021-34553415
M/s. Munawar Pharma Pvt. Ltd., 224-A, Ground Floor, New Muslim Town, Lahore Ph.35833792
M/s. Tread Pharmaceuticals Pakistan Pvt. Ltd, 1st Floor, Iqbal Complex, 60-Shadman Market, Lahore
Ph.#.37564108
M/s. Pak Punjab Cardex Medical System, 202-Eden Heights, Jail Road, Lahore Ph/#/35717648
M/s. Hakim Sons (Impex) Pvt. Ltd. 19-West Wharf Road, P.O.Box No. 5580, Karachi Ph.#. 021-32314765-6
M/s. Glaxosmith Kline Pakistan, 27 - Industrial Estate Kot Lakhpat, Lahore Ph.#.042 -35111061-62
M/s. A. J. & Company Pharmaceuticals, Mandviwala Chamber, Talpur Road, Karachi, Ph.#.021-
2415851-641
M/s. Tread Pharmaceuticals Pakistan Pvt. Ltd, 1st Floor, Iqbal Complex, 60-Shadman Market, Lahore
Ph.#.37564108
Subject: MEETING NOTICE.
Reference your quotations opened on 21/06/2012 and financial bids opening on
26/02/2013 for the tender medicine in bulk for the year 2012-2013, Punjab Institute of
Cardiology, Lahore is going to finalize the injectable items of medicine tender.
In this context, a tender committee meeting is hereby scheduled to be held on
09/03/2013 at 12:00 noon in the meeting room.
You are requested to attend the meeting on scheduled date and time.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
No.PC/AT-16/Medicine/2012-13/ DATED: / 03 /2013.
Copy forwarded for information to:
1. Head of Institution, PIC, Lahore
2. Finance Director, PIC, Lahore.
3. Representative of Health Dept., Govt. of the Punjab, Health Dept., Lahore
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
TENDER MEDICINE IN BULK YEAR – 2012-2013
Redressel Committee
ATTENDANCE SHEET DATED: 09/03/2013
Prof. Dr. Shahnawaz Prof. of Radiology CHAIRMAN
Dr. Hamid Mahmood Addl: Medical
Superintendent (A)
MEMBER
Dr. Hassan Un Banna Associate Prof. fo
Cardiology
MEMBER
Mr. Shaheen Iqbal Deputy Drug
Controller
MEMBER
FIRMS ATTENDANCE
S. # FIRM NAME REPRESENTATIVE
CONTACT NUMBER
01 M/s. Saffron
02 M/s. Ontech,
03 M/s. PharmWise
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
TENDER MEDICINE IN BULK YEAR – 2012-2013
Tender Committee Meeting
ATTENDANCE SHEET DATED: 09/03/2013
Dr. Muhammad Javaid Medical Superintendent CHAIRMAN
Dr. Aslam Hameed Addl: Medical Superintendent
(P)
MEMBER
Mr. Hassan Latif Director Finance MEMBER
Mr. Shaheen Iqbal Deputy Drug Controller MEMBER
Representative of
Health Dept.
MEMBER
FIRMS ATTENDANCE
S. # FIRM NAME REPRESENTATIVE
CONTACT NUMBER
01 M/s. B. Braun
02 M/s. Atco Lab.
03 M/s. Cheisi
04 M/s. BOSCH
05 M/s. ZAM ZAM Corp.
06 M/s. Sanofi Aventis
07 M/s. ZAFA
08 M/s. Fynk Pharma
09 M/s. Medi Pharm
10 M/s. Abbott Lab.
11 M/s. Brookes Pharma
12 M/s. Getz
13 M/s. Gene Tech
14 M/s. Munwar Pharma
15 M/s. Tread Pharmaceuticals
16 M/s. Pak Punjab Cardex
17 M/s. Hakim Sons
18 M/s. GlaxoSmith Kline
19 M/s. A. J & Co.
Through Special Messenger / Regitered A.D.
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
No.PC/AT-16/Medicine/2012-13/ DATED: / 03 /2013.
To
M/s. Macter International Pvt. Ltd., F-216, S.I.T.E, Karachi, Ph.#.021-
M/s. ICI Pakistan Ltd., ICI House, 63 - 63 Mozang Road, Lahore Ph.#.111 100 200
M/s. Stand Pharm Pakistan Pvt. Ltd., 20 - KM, Feroz Pur Road, Lahore Ph.#.042-34814955-58
M/s. Mediceena Pharma Pvt. Ltd., 84-C, New Muslim Town, Lahore Ph.#.35847581
M/s. Mabro International, L - 151, Ground Floor, Sehba Akhtar Road, Block13-G, Gulshan e Iqbal,
Karachi, Ph.#.021-34960116
M/s. Nabi Qasim Industries 5th Floor, Commerece Centre, Hasrat Mohani Road, Karachi Ph.#. 111-742-762
M/s. Novartis Pharma Pakistan Ltd., P15 – West Wharf Road, Karachi, Ph.#.021-32202071-80
M/s. Pacific Pharmaceuticals Ltd., 30th KM, Multan Road, Lahore Ph.#. 37540491-3
M/s. ATCO Laboratories Ltd, B-18, S.I.T.E, Karachi Ph.#.111 111 645
M/s. Siza International, 18-KM, Main Ferozpur Road, Lahore, Ph.#.35811172
M/s. Benson Pharmaceutical, Plot No.119, Street No. 8, 1 10/3, Industrial Area, Islamabad, Ph.#.4449914,
4448188
M/s. Valor Pharmaceuticals, Office No.20, OPP. Ayub National Park, Jehlum Road, Rawalpindi 051-5488288
M/s. Pfizer Pakistan Ltd., 12 - Dockyard Road, West Wharf, Karachi, Ph.#.021-32310056, 32200121-5
M/s. Medera Pharmaceuticals Pvt. Ltd., 249 - A, Industrial Triangle, Kahuta Road, Islamabad Ph.#.051-
4491045
M/s. Humanyon Dental Supplies, 43 - Mozang Road, Lahore Ph.#.36363763
M/s. Summit Intertrade16/80 Taxali Gate(Mason), Itehad Colony, Off Mohni Road, Lahore.
Ph.#.7230276
M/s. Reckit & Benckiser, 9th Floor, QM Building, Plot No.BC - 15, Block7, Clifton, Karachi, Ph.#.021-111
23 23 23
M/s. Maple Pharmaceuticals Pvt. Ltd., 147-Sector 23, Korangi Industrial Area Karachi, Ph.#.021-35056676
M/s. Mass Pharma Pvt. Ltd., 17 KM, Feroz Pur, Road, Lahore Ph.#.042-35824881-4
M/s. PharmEvo, 392-Mehran Block, Allama Iqbal Town, Lahore Ph.#.35416632-0321 - 4205253
M/s. Shaigan Pharmaceuticals, 61-Bank Square market, Model Town, Lahore Ph.#.35855133
M/s. BOSCh Pharmaceuticals Pvt. Ltd, 8-Modern Society, Tipu Sultan Road, Karachi, Ph.#.34543618
M/s. Sonafi Aventis Pakistan Ltd, 23, Sector.#.22, Korangi Industrial Area, Karachi. Ph.#.021-35060221-35
M/s. ZAFA Pharmaceuticals Laboratories Pvt. Ltd., L-1 . B, Block-22, Federal “B” Industrial Area, Karachi
Ph.#.021-36349226-7
M/s. Angels Enterprises, 70-L, Block – 6PECHS, Karachi, Ph.#.021-34540005 M/s. Fynk Pharmaceuticals Co.,. Pvt. Ltd, 299-Hadyat Ullah Block, Musrafa Town, Wahdar Road, Lahore
Ph.#.35427780-81
M/s. Getz Pharma Pvt. Ltd., 29-30, Sector-27, Korangi Industrial Area, Karachi, Ph.#.021-4814955-58
M/s. Munawar Pharma Pvt. Ltd., 224-A, Ground Floor, New Muslim Town, Lahore Ph.35833792
M/s. Tread Pharmaceuticals Pakistan Pvt. Ltd, 1st Floor, Iqbal Complex, 60-Shadman Market, Lahore
Ph.#.37564108
M/s. Glaxosmith Kline Pakistan, 27 - Industrial Estate Kot Lakhpat, Lahore Ph.#.042 -35111061-62
Subject: MEETING NOTICE.
Reference your quotations opened on 21/06/2012 and financial bids opening on
26/02/2013 for the tender medicine in bulk for the year 2012-2013, Punjab Institute of
Cardiology, Lahore is going to finalize the tablets and solution items of medicine tender.
In this context, a tender committee meeting is hereby scheduled to be held on
19/03/2013 at 12:00 noon in the meeting room.
You are requested to attend the meeting on scheduled date and time.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
No.PC/AT-16/Medicine/2012-13/ DATED: / 03 /2013.
Copy forwarded for information to:
1. Head of Institution, PIC, Lahore
2. Finance Director, PIC, Lahore.
3. Representative of Health Dept., Govt. of the Punjab, Health Dept., Lahore
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore.
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
M/s. Gene Tech Laboratories,
246 / B, P.E.C.H.S, Block-6, , Karachi, ,Ph.#. Ph.#.021-34553415
DELIVERY SCHEDULE
S.
#.
ITEM
NAME
STRENG
TH
DELIVERY DETAILS
4
9
Inj.
Streptoki
nase
1.5 miu i) 600 nos. from 18th March, 2013 to 30
th March, 2013.
ii) 600 nos. from 11st April, 2013 to 24
th April, 2013
iii) 600 nos. from 26th April, 2013 to 07
th May, 2013
iv) 700 nos. from 08th
May, 2013 to 15th May, 2013.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
M/s. Medi Pharm Pvt. Ltd.,
29-Ground Floor, Gohar Centre, Wahdat Road, , Lahore ,Ph.#. Ph.#.5882906
DELIVERY SCHEDULE
S.#. ITEM NAME STRENGT
H
DELIVERY DETAILS
22 Inj. Contrast Medium
Non Ionic
50 ml i) 300 nos. from 18th March, 2013 to 30
th March, 2013
ii) 300 nos. from 1st April, 2013 to 10
th April, 2013
iii) 300 nos. from 11th April, 2013 to 20
th April, 2013
iv) 300 nos. from 1st May, 2013 to 15
th May, 2013
23 Inj. Contrast Medium
Non Ionic
100 ml i) 1400 nos. from 18th March, 2013 to 30
th March, 2013
ii) 1400 nos. from 1st April, 2013 to 10
th April, 2013
iii) 1400 nos. from 11th April, 2013 to 20
th April, 2013
v) 1400 nos. from 21st April, 2013 to 30
th April, 2013.
vi) 1400 nos. from 1st May, 2013 to 15
th May, 2013.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore
OFFICE OF THE MEDICAL SUPERINTENDENT
PUNJAB INSTITUE OF ACRDIOLOGY, LAHORE PH.#.042-99200031,(Ext.313), 042-99203051, FAX 042-99203204
No.PC/AT-17/Pathology/2012-13/ DATED: / 06 /2013.
To
Section Officer (B& A),
Governement of the Punjab,
Health Department, Lahore
Subject: APPROVAL FOR SANCTION OF PURCHASE OF PATHOLOGY LAB KITS AND
CHEMICALS OF AMOUNTING TO Rs.62,63M689/-
Reference your letter No.SO(B&A) 28-4/2011 GOVERNEMENT OF THE PUNJAB, HEALTH
DEPARTMENT, Dted: Lahore, June3, 2013 on the subject cited above.
The required documents are attached.
This office purchased the lab kits and chemicals on FOR Basis.
Medical Superintendent,
Punjab Institute of Cardiology,
Lahore
PUNJAB INSTITUE OF CARDIOLOGY,
LAHORE Ph: No. 99203051 – 60
BIDDING DOCUMENTS
Bidding Documents of PIC, Lahore for General Store –
General items for the year 2013-2014.
Table of Contents
Instructions To Bidder ................................................................................................................. 5
General Instructions ....................................................................................................................... 5
1. Content of Bidding Documents ..................................................................................................... 5
2. Source of Funds ............................................................................................................................. 5
3. Eligible Bidders ............................................................................................................................. 5
4. Eligible Goods and Services ......................................................................................................... 5
5. Cost of Bidding ............................................................................................................................. 6
6. Clarification of Bidding Documents ............................................................................................. 6
7. Amendment of Bidding Documents .............................................................................................. 6
8. Qualification and disqualification of Bidders ................................................................................ 6
9. Corrupt or Fraudulent Practices .................................................................................................... 7
Preparation of Bids ........................................................................................................................ 7
10. Language of Bid ............................................................................................................................ 7
11. Documents Comprising the Bid .................................................................................................... 7
12. Bid Form and Price Schedule ........................................................................................................ 7
13. Bid Prices ...................................................................................................................................... 7
14. Bid Currencies ............................................................................................................................... 8
15. Documents Establishing Bidder‟s Eligibility and Qualification.................................................... 8
16. Documents Establishing Good‟s Eligibility and Conformity to Bidding Document .................... 9
17. Bid Security ................................................................................................................................... 9
18. Bid Validity ................................................................................................................................... 9
Submission of Bids ........................................................................................................................ 9
19. Format and Signing of Bid ............................................................................................................ 9
20. Sealing and Marking of Bids ......................................................................................................... 9
21. Deadline for Submission of Bids................................................................................................. 10
22. Late Bid ....................................................................................................................................... 10
23. Withdrawal of Bids ..................................................................................................................... 10
Bidding Procedure ....................................................................................................................... 10
24. Single stage-two envelops bidding procedure ............................................................................. 10
Opening and Evaluation of Bids .................................................................................................. 11
25. Opening of Bids by the Procuring Agency.................................................................................. 11
26. Clarification of Bids .................................................................................................................... 11
27. Preliminary Examination ............................................................................................................. 11
28. Evaluation and Comparison of Bids ............................................................................................ 12
29. Evaluation Criteria ...................................................................................................................... 12
30. Contracting the procuring agency ............................................................................................... 13
31. Rejection of bids ......................................................................................................................... 13
32. Re-bidding ....................................................................................................................... 13
33 Announcement of evaluation report ............................................................................................ 14
Award of contract
34 Acceptance of bid and award criteria ………………………………………………………………..
14
35 Procuring agency‟s right to very quantities at the time of award …………………………………. 14
36 Limitations of negotiation………………………………… …………… …………………
……………14
37 Notification of Awards ................................................................................................................ 14
38 Signing of Contract ..................................................................................................................... 14
39 Performance Guarantee ............................................................................................................... 14
40 Schedule of Requirements ........................................................................................................... 14
41 Redressal of grievances by the Procuring Agency ....................................................................................... 15
General Conditions of Contract ............................................................................................................. 16
1. Definitions .......................................................................................................................................... 16
2. Application ......................................................................................................................................... 16
3. Country of Origin ............................................................................................................................... 16
4. Standards ............................................................................................................................................ 16
5. Use of Contract Documents and Information ..................................................................................... 16
6. Patent Rights ...................................................................................................................................... 17
7. Submission of Samples ...................................................................................................................... 17
8. Ensuring storage/installation arrangements ........................................................................................ 17
9. Inspection and Tests ........................................................................................................................... 17
10. Physical examination/inspection of goods ......................................................................................... 17
11. Delivery of Documents ...................................................................................................................... 17
12. Insurance ............................................................................................................................................ 18
13. Transportation .................................................................................................................................... 18
14. Incidental Services ............................................................................................................................. 18
15. Warranty ............................................................................................................................................. 18
16. Payment .............................................................................................................................................. 18
17. Prices .................................................................................................................................................. 18
18. Contract Amendments ........................................................................................................................ 18
19. Assignment ......................................................................................................................................... 19
20. Subcontracts ....................................................................................................................................... 19
21. Delays in the Supplier‟s Performance ................................................................................................ 19
22. Penalties/liquidated Damages ............................................................................................................. 19
23. Termination for Default ...................................................................................................................... 19
24. Force Majeure .................................................................................................................................... 19
25. Termination for Insolvency ................................................................................................................ 20
26. Arbitration and Resolution of Disputes .............................................................................................. 20
27. Governing Language .......................................................................................................................... 20
28. Applicable Law .................................................................................................................................. 20
29. Notices ................................................................................................................................................ 20
Special Conditions of Contract .............................................................................................................. 21
Annexures
1. Invitation for Bids for Procurement of Medical Equipment ............................................................... 25
2. Performance Guarantee Form ............................................................................................................. 26
3. Manufacturer‟s Authorization Form ................................................................................................... 27
4. Joint Venture/ Consortium/ Alliance Form ........................................................................................ 28
5. Contract Form .................................................................................................................................... 29
6. Bid Form ............................................................................................................................................ 32
7. Price Schedule-A (05-Years Warranty for DDP items) ...................................................................... 33
8. Price Schedule-B (05-Years Warranty for CIF items)........................................................................ 34
A. Instructions to Bidders (ITB)
General Instructions: 1. Content of Bidding Document
1.1 The goods required, bidding procedures, and Contract terms are prescribed in the bidding
documents. In addition to the Invitation for Bids, the bidding documents include:
(a) Instructions to Bidders (ITB);
(b) General Conditions of Contract (GCC);
(c) Special Conditions of Contract (SCC);
(d) Schedule of Requirements;
(e) Technical Specifications;
(f) Contract Form;
(g) Manufacturer‟s Authorization Form;
(h) Performance Guaranty Form;
(i) Bid Form; and
(j) Price Schedule.
1.2 The “Invitation for Bids” does not form part of the Bidding Documents and is included as a
reference only. In case of discrepancies between the Invitation for Bid and the Bidding Documents
listed in 1.1 said Bidding Documents shall take precedence.
1.3 The Bidder is expected to examine all instructions, forms, terms, and specifications in the
bidding documents. Failure to furnish all information required by the bidding documents or to submit
a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder‟s
risk and may result in the rejection of its bid.
2. Source of Funds
2.1 The Government of Punjab has allocated funds to the institution for purchase of medical
equipment and other items under the relevant head of Account during the financial year 2012-2013
(herein referred to as the “Procuring Agency”).
3. Eligible Bidders 3.1 This Invitation for Bids is open to all original Manufacturers/authorized Agents of Foreign
manufacturers in Pakistan for supply of goods. The alliance/ consortium in the form of lead contractor
and sub-contractors and joint venture of local agents to complete a package will also be considered as
eligible.
3.2 The bidder must possess valid legal enforceable authorization from the Foreign Manufacturer;
they should have a documentary proof to the effect that they are the original Manufacturer of the
required goods.
3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices
issued by any Government (Federal, Provincial), a local body or a public sector organization.
4. Eligible Goods and Services
4.1 All goods and related services to be supplied under the contract shall have their origin of
manufacturers in USA, Europe and Japan unless otherwise mentioned against specifications of
the items and all expenditures made under the contract shall be limited to such goods and services.
4.2 For the purpose of this clause, (a) the term “Goods” includes any Goods that are the subject of
this Invitation for Bids and (b) the term “Services” includes related services such as
transportation, insurance, after sale service, spare parts availability, etc. For purposes of this
clause, “origin” means the place where the goods are mined, grown, or produced, or the place
from which the related services are supplied. In case of the “manufacturer” the “origin” means
the firm is based and registered in that country and registered with their stock exchange.
Goods are produced when, through manufacturing or processing, or substantial and major
assembly of components, a commercially recognized product is produced that is substantially
different in basic characteristics or in purpose or utility from its components.
5. Cost of Bidding
5.1 The Bidder shall bear all costs associated with the preparation and submission of its bid, and
the Procuring Agency shall in no case be responsible or liable for those costs, regardless of the
conduct or outcome of the bidding process.
6. Clarification of Bidding Documents
6.1 A prospective Bidder requiring any clarification of the bidding documents may notify the
Procuring Agency in writing at the Procuring Agency‟s address indicated in the Invitation for Bids.
The Procuring Agency shall respond in writing to any request for clarification of the bidding
documents, which it receives not later than ten (10) days prior to the deadline for the submission of
bids prescribed in the Invitation for Bids. Written copies of the Procuring Agency‟s response
(including an explanation of the query but without identifying the source of inquiry) shall be sent to all
prospective Bidders that have received the bidding documents.
7. Amendment of Bidding Documents
7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for any
reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder,
may modify the bidding documents by amendment.
7.2 All prospective Bidders that have received the bidding documents shall be notified of the
amendment in writing or by cable or by phone, and shall be binding on them.
7.3 In order to allow prospective Bidders reasonable time in which to take the amendment into
account in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline for
the submission of bids. Amendment notice to that effect shall be communicated in the same manner as
the original invitation to bid.
8. Qualification and Disqualification of Bidders
8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfaction
whether the Bidder that is selected as having submitted the lowest evaluated responsive bid is
qualified to perform the Contract satisfactorily, in accordance with the criteria listed in ITB Clause
29.2.
8.2 The determination shall take into account the Bidder‟s financial, technical or production
capabilities (in case of manufacturer), infrastructure of the firm, past performance in similar contracts,
engineering staff and their capabilities, inventory of spare parts, repair and calibration tools, workshop
facilities to provide the after sales services. It shall be based upon an examination of the documentary
evidence of the Bidder‟s qualifications submitted by the Bidder, pursuant to ITB Clause 29.2, as well
as such other information/ premises visit as the Procuring Agency deems necessary and appropriate.
8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder.
A negative determination shall result in rejection of the Bidder‟s bid, in which event the Procuring
Agency shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder‟s
capabilities to perform satisfactorily.
8.4 The Procuring Agency, at any stage of the procurement proceedings, having credible reasons
for or prima facie evidence of any defect in Supplier‟s capacities may require the Suppliers to provide
information concerning their professional, technical, financial, legal or managerial competence.
8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the information
submitted by him concerning his qualification as Supplier was false and materially inaccurate or
incomplete.
8.6 Bidders that are found to consistently fail to provide satisfactory performances or are found to
be indulging in corrupt or fraudulent practices shall be black listed.
9. Corrupt or Fraudulent Practices
9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the highest
standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy,
the Procuring Agency:
a. defines, for the purposes of this provision, the terms set forth below as follows:
I. “corrupt practice” means the offering, giving, receiving or soliciting of any thing of
value to influence the action of a public official in the procurement process or in
Contract execution; and
II. “fraudulent practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of a Contract to the detriment of the Procuring
Agency, and includes collusive practice among Bidders (prior to or after bid
submission) designed to establish bid prices at artificial non-competitive levels and to
deprive the Procuring Agency of the benefits of free and open competition;
b. shall reject a proposal for Award if it determines that the Bidder recommended for award
has engaged in corrupt or fraudulent practices in competing for the Contract in question;
shall declare a firm ineligible, either indefinitely or for a stated period of time, to be
awarded a Contract if it at any time determines that the firm has engaged in corrupt or
fraudulent practices in competing for, or in executing, a Contract.
Preparation of Bids 10. Language of Bid
10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to the
bid exchanged by the Bidder and the Procuring Agency shall be written in English. Supporting
documents and printed literature furnished by the Bidder may be in another language provided they are
accompanied by an accurate translation of the relevant passages in English, in which case, for
purposes of interpretation of the Bid, the translation shall govern.
11. Documents Comprising the Bid
11.1 The bid prepared by the Bidder shall comprise the following components:
(a) A Bid Form and Price Schedule completed in accordance with ITB Clauses 12 and 13 (to
be submitted along with financial proposal);
(b) Documentary evidence established in accordance with ITB Clause 15 that the Bidder is
eligible to bid and is qualified to perform the Contract if its bid is accepted;
(c) Documentary evidence established in accordance with ITB Clause 15 that the goods to be
supplied by the Bidder are eligible goods and conform to the bidding documents.
12. Bid Form and Price Schedule
12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in the
bidding documents (Annexure A Form), indicating the goods to be supplied, a brief description of the
goods, specifications, taxes, quantity, and prices.
13. Bid Prices
13.1 The Bidder shall indicate on the Price Schedule the unit prices and total Package Price of the
goods, it proposes to supply under the Contract.
13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/
correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/ bid
number of the quoted item may be marked or highlighted with red/yellow marker.
13.3 The Bidder should quote the prices of goods according to the technical specifications for
complete package. The specifications of goods, different from the demand of enquiry and packaged
items, shall straightway be rejected.
13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes and
duties, where applicable. If there is no mention of taxes, the offered/ quoted price shall be considered
as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction in the GST or
other taxes shall be passed on to the Procuring Agency.
13.5 Prices offered should be for the entire package demanded; partial quantity/package offer shall
straightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder.
13.6 While tendering your quotation, the present trend/ inflation in the rate of goods and services in
the market should be kept in mind. No request for increase in price due to market fluctuation in the
cost of goods and services shall be entertained after the bid has been submitted.
14. Bid Currencies
14.1 Prices shall be quoted in Pak Rupees in case of Local /imported minor products free delivery
basis (DDP). For imported products it may be in $, £, € and ¥.
14.2 State Bank of Pakistan‟s foreign currency selling rate will be considered from the date of
opening of financial bid for comparison purposes.
14.3 The price for complete Package will be considered for determining the lowest bidder.
15. Documents Establishing Bidder’s Eligibility and Qualification
15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder‟s
eligibility to bid and its qualifications to perform the Contract if its bid is accepted.
15.2 The documentary evidence of the Bidder‟s eligibility to bid shall establish to the Procuring
Agency‟s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as defined
under ITB Clause 3.
15.3 The documentary evidence to be submitted in the Technical Proposal for the purposes of
qualification and technical evaluation shall include:
(a) The Supplier/ agent shall have to produce letter of authorization from Manufacturer and in
case of Manufacturer, documentary proof to the effect that they are the original Manufacturer
of the required goods shall be provided, or joint venture/consortium/alliance of the local
agents/manufacturers.
(b) National Tax Number (NTN) and General Sales Tax Number with documentary proof shall
have to be provided by the bidder and in case of alliance; the Lead Bidder.
(c) The Lead Bidder shall submit an affidavit on legal stamp paper of Rs. 20/- that their firm or
any one from the alliance has not been blacklisted in the past on any ground by any
Government (Federal, Provincial), a local body or a public sector organization. On account of
submission of false statement the Bidder shall be disqualified forthwith and subsequently
black listed.
(d) The Lead bidder should have strong engineering background and necessary tools/ test
equipment, trained staff for after sales services.
(e) The Bidder is required to provide with the technical proposal the name of item(s), tender
number and serial number in the exact manner as quoted in the financial proposals.
(f) The Bidder must indicate the country of origin of the goods, capacity of production of the firm
(in case of manufacturer), its financial status, necessary assurance of quality production,
Certificate(s) for conformity with International standards of Quality (FDA 510k, MDD or
MHLW (Ministry of Health, Labour and Welfare) and list of qualified technical persons along
with qualification and trainings, payroll details of staff, list of main service, testing and
calibration tools and supervisory staff working in the production and quality control
departments in the manufacturing plants.
16. Documents Establishing Goods’ Eligibility and Conformity to Bidding Documents
16.1 Pursuant to ITB Clause 11, the Bidder shall furnish along with technical proposal, as part of
its bid, documents establishing the eligibility and conformity to the bidding documents of all goods,
which the Bidder proposes to supply under the Contract.
16.2 The documentary evidence of the eligibility of the goods shall consist of a statement in the
Price Schedule of the country of origin of the goods offered.
16.3 Submission of sample if so required by the Technical Committee, the bidder shall provide a
sample or demonstration as the case may be for satisfaction of the Committee.
16.4 Alternative bids are not allowed.
17. Bid Security
17.1 Bid Security is 2% of the package price in the shape of Bank Guarantee or CDR. Bid Security
amounting to less than 2% shall not be acceptable.
18. Bid Validity
18.1 Bids shall remain valid for a period of Sixty (60) days after opening of Technical Bid
prescribed by the Procuring Agency. A bid valid for a shorter period shall be rejected by the Procuring
Agency as non-responsive.
18.2 The Procuring Agency shall ordinarily be under an obligation to process and evaluate the bid
within the stipulated bid validity period. However, under exceptional circumstances and for reasons to
be recorded in writing, if an extension is considered necessary, all those who have submitted their bids
shall be asked to extend their respective bid validity period. Such extension shall be for not more than
the period equal to the period of the original bid validity. Such extension shall not be for more than the
period equal to the period of the original bid validity.
18.3 Bidders who,
(a) agree to the Procuring Agency‟s request for extension of bid validity period shall not be
permitted to change the substance of their bids; and
(b) do not agree to an extension of the bid validity period shall be allowed to withdraw their
bids, if any.
Submission of Bids 19. Format and Signing of Bid
19.1 The bid shall be d and shall be signed by the Bidder or Lead Bidder (in case of alliance) or a
person or persons duly authorized to bind the Bidder to the Contract. The person or persons signing
the bid shall initial all pages of the bid.
19.2 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the
person or persons signing the bid.
19.3 All biding documents to be duly attested (signed and stamped) by the authorized person of
Lead Bidder.
19.4 In case of Alliance/Joint Venture/ Consortium; JV deed will be the part of the bid as per specimen
contained in the Bidding Documents (an alliance/ joint venture/ consortium may be formed if the firms are
contributing more than 50% of the total value of major items of the package to complete the package.
20. Sealing and Marking of Bids
20.1 The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL
PROPOSAL” in bold and legible letters to avoid confusion. The envelopes shall then be sealed in an
outer envelope. It should contain the package name and its number.
20.2 The inner and outer envelopes shall:
a) be addressed to the Procuring Agency at the address given in the Invitation for Bids; and
bear the Institution/Hospital name and number indicated in the Invitation for Bids, and shall be
inscribed by the following sentence: “DO NOT OPEN BEFORE,” to be completed with the time and
the date specified in the invitation for Bid.
20.3 The inner envelopes shall also indicate the name and address of the Bidder/ Lead Bidder to
enable the bid to be returned unopened in case it is declared as non-responsive or late.
20.4 If the outer as well as inner envelope is not sealed and marked properly, the Procuring Agency
shall assume no responsibility for the bid‟s misplacement or premature opening.
21. Deadline for Submission of Bids
21.1 Bids must be submitted by the Bidder and received by the Procuring Agency at the address
specified under ITB Clause 19.1 not later than the time and date specified in the Invitation for Bids.
21.2 The Procuring Agency may, at its discretion, extend this deadline for the submission of bids
by amending the bidding documents in accordance with ITB Clause 7 , in which case all rights and
obligations of the Procuring Agency and Bidders previously subject to the deadline shall thereafter be
subject to the deadline as extended.
22. Late Bid
22.1 Any bid received by the Procuring Agency after the deadline for submission of bids prescribed
by the Procuring Agency pursuant to ITB Clause 21 shall be rejected and returned unopened to the
Bidder.
23. Withdrawal of Bids
23.1 The Bidder may withdraw its bid prior to the deadline specified in the invitation to bid.
23.2 No bid may be withdrawn in the interval between the deadline for submission of bids and the
expiration of the period of bid validity specified in ITB Clause 18.2 Withdrawal of a bid during this
interval will make the bidder eligible to be debarred for further procurements for a period as deem
necessary by the Procuring Agency.
The Bidding Procedure 24. Single stage – two envelopes bidding procedure
24.1 Single stage – two envelopes bidding procedure shall be applied:
(i) The bid shall comprise a single package containing two separate envelopes. Each
envelope shall contain separately the financial proposal and the technical proposal;
(ii) the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL
PROPOSAL” in bold and legible letters to avoid confusion;
(iii) initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened;
(iv) the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of
Procuring Agency without being opened;
(v) the Procuring Agency shall evaluate the technical proposal, without reference to the price
and reject any proposal which do not conform to the specified requirements;
(vi) during the technical evaluation no amendments in the technical proposal shall be
permitted;
(vii) the financial proposals of bids shall be opened publicly at a time, date and venue to be
announced and communicated to the Bidders in advance;
(viii) After the evaluation and approval of the technical proposal the Procuring Agency shall at
a time within the bid validity period, publicly open the financial proposals of the
technically accepted bids only. The financial proposal of bids found technically non-
responsive shall be returned un-opened to the respective Bidders; and
(ix) The bid found to be the lowest evaluated bid shall be accepted.
Opening and Evaluation of Bids 25. Opening of Bids by the Procuring Agency
25.1 The Procuring Agency shall initially open only the envelopes marked “TECHNICAL
PROPOSAL and Package Number” in the presence of Bidders‟ representatives who choose to attend,
at the time, on the date, and at the place specified in the Invitation for Bids. The Bidders‟
representatives who are present shall sign the Attendance Sheet as evidence of their attendance.
However, the envelope marked as “FINANCIAL PROPOSAL and package no.” shall remain
unopened and shall be retained in safe custody of the Procuring Agency till completion of the
evaluation process.
25.2 The Bidders‟ names, item(s) for which they quoted their rate and such other details as the
Procuring Agency, at its discretion, may consider appropriate, shall be announced at the opening of
technical proposal. No bid shall be rejected at technical proposal/ bid opening, except for late bids,
which shall be returned unopened to the Bidder pursuant to ITB Clause 21. However, at the opening
financial proposals (the date, time and venue would be announced later on), the bid prices, discounts
(if any), and the presence or absence of requisite bid Security and such other details as the Procuring
Agency, at its discretion, may consider appropriate, shall be announced.
25.3 The Procuring Agency shall prepare minutes of both the technical proposal as well as the
financial proposal bid opening.
26. Clarification of Bids
26.1 During evaluation of the bids, the Procuring Agency may, at its discretion, ask the Bidder for a
clarification of its bid. The request for clarification and the response shall be in writing, and no change
in the prices or substance of bid like indication of make/model/brand etc. shall be sought, offered, or
permitted.
27. Preliminary Examination
27.1 The Procuring Agency shall examine the bids to determine whether they are complete,
whether any computational errors have been made (at the time of opening the financial proposal),
whether required sureties have been furnished, whether the documents have been properly signed, and
whether the bids are generally in order.
27.2 In the financial bids (at the time of opening the financial proposal) the arithmetical errors shall
be rectified on the following basis. If there is a discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total
price shall be corrected. If the Bidders/Suppliers do not accept the correction of the errors, its bid shall
be rejected. If there is a discrepancy between words and figures, the amount in words shall prevail.
27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in a
bid which does not constitute a material deviation (or changes the substance of the bid), provided such
waiver does not prejudice or affect the relative ranking of any Bidder.
27.4 Prior to the detailed evaluation, pursuant to ITB Clause 27 the Procuring Agency shall
determine the substantial responsiveness of each bid to the bidding documents. For purposes of these
Clauses, a substantially responsive bid is one, which conforms to all the terms and conditions of the
bidding documents without material deviations. Deviations from, or objections or reservations to
critical provisions shall be deemed to be a material deviation for technical proposals. The Procuring
Agency‟s determination of a bid‟s responsiveness is to be based on the contents of the bid itself
without recourse to extrinsic evidence.
27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may
not subsequently be made responsive by the Bidder by correction of the nonconformity.
28. Evaluation and Comparison of Bids
28.1 The Procuring Agency shall evaluate and compare the bids on the basis of all items of the
package(s), which have been determined to be substantially responsive, pursuant to ITB Clause 25.
28.2 The Procuring Agency‟s evaluation of technical proposal/ bid shall be on the basis of previous
performances, test reports, inspection of plant/ factory/ premises, previous experience of similar
contracts, availability of engineering staff and their capabilities, inventory of spare parts, workshop
facility to provide the after sales services, financial soundness and such other details as already
highlighted. However, the evaluation of financial proposal shall be on the basis of price.
28.3 All bids shall be evaluated in accordance with the evaluation criteria (ITB Clause 29) and
other terms and conditions set forth in these bidding documents.
28.4 In case of procurement on C&F/ CIP/ CIF basis; for the purpose of comparison of bids quoted
in different currencies, the price shall be converted into Pak Rupees in pursuant to ITB Clause 13. The
rate of exchange shall be the selling rate, prevailing on the date of opening of bids specified in the
bidding documents, as notified by the State Bank of Pakistan on that day.
28.5 A bid once opened in accordance with the prescribed procedure shall be subject to only those
rules, regulations and policies that are in force at the time of issue of notice for invitation of bids.
29. Evaluation Criteria
29.1 For the purposes of determining the lowest evaluated bid, factors other than price such as
previous performances, previous experience, engineering/ technical capabilities, repair/
calibration tool, workshop facilities, financial soundness and such other details as the Procuring
Agency at its discretion, may consider appropriate shall be taken into consideration and these
should be available with the bidders/ lead bidder in case of alliance/association. The following
evaluation factors/ criteria will be employed on technical proposals.
29.2 Technical Evaluation Criteria
TECHNICAL EVALUATION CRITERIA
29.2.1 For evaluation of bids KNOCKED DOWN CRITERIA will be applied. The bids
conforming to the specifications and pre-requisite conditions indicated with specification of
each package will be considered for further technical evaluation.
29.2.2 Submission of legally enforceable authorization letter of manufacturer assuring full
guarantee and warranty obligations.
29.2.3 The products offered from foreign countries of Europe, USA and Japan shall be
eligible to participate and must bear FDA510k, MDD or MHLW (Ministry of Health, Labour
and Welfare) standard and those products should be marketed world widely. (The product
manufactured and marketed for certain region shall be knocked down).
29.2.4 Infrastructure for execution of after sales services mentioned by the bidders shall be
evaluated for its suitability as per provisions given in specification of each package and other
requirements mentioned in the bidding documents.
29.2.5 The firms shall also declare the make, model, country of origin of all accessories to be
provided with the equipment.
29.2.6 The Procuring Agency has the right to inspect the premises of bidders to inspect their
premises/ setups ensuring proper after sales services.
An affidavit from lead bidder and joint venture firms shall be submitted on stamp paper of
Rs.20/- stating that their firm (s) has never been blacklisted by any of the Federal and
Provincial Government or organizations of the State/ Central Government in Pakistan in
the past three years.
29.2.7 Bidders are required to submit the following information in the following format
along with documentary evidence as under. Additional column / rows can be added as per no.
of Consortium/JV.
a) Profile of the Bidder
Sr.# Particulars Bidder
1. Name of the company
2. Registered Office
Address
Office Telephone Number
Fax Number
3. Contact Person
Name
Personal Telephone Number
Email Address
4. Local office if any
Address
Office Telephone Number
Fax Number
5. Bid Signing Authority
Name
Address
Personal Telephone Number
Email Address
Please enclose Authorization or Power of Attorney to sign and
submit the Bidding (written evidence)
6. Address for communication under the current Bidding
7. Registration Details
NTN Registration Number
GST Registration Number
Banker‟s Name, Address and Account Numbers b) Bid Security
# Particulars Please furnish details
1. Name of the Bank
2. CDR / Bank Guarantee
3. Date c) Details of audit Report and Balance Sheet (last three years)
# Audited reports and Balance Sheets Lead Bidder
1. 2012-13
2. 2011-12
3. 2010-11
4. Please enclose audited reports and annual balance sheets. d) Details about Income Return Tax (last three years
# Audited years Lead Bidder
1. 2012-13
2. 2011-12
3. 2010-11
4. Please enclose Income Tax Returns
e) Details about Annual Turnover (last three years).
# Audited years Lead Bidder
1. 2012-13
2. 2011-12
3. 2010-110
29.3 Financial proposals would be evaluated as follows:
i) After technical evaluation is completed, the Procuring Agency shall notify the date,
time and location for opening of the financial proposals. Bidders‟ attendance at the
opening of financial proposals is optional.
ii) Financial proposals shall be opened publicly in the presence of the bidders‟
representatives who choose to attend. The name of the bidders shall be read aloud.
The financial proposal of the technically responsive bidders shall then be inspected
to confirm that they have remained sealed and unopened (financial proposals of
technically non-responsive Bidders shall be returned unopened). These financial
proposals shall be then opened, and the total prices read aloud and recorded.
iii) Incomplete bid shall stand rejected. All items described in the technical proposal
must be priced in financial proposal. Items described in the technical proposal but
not priced, shall be assumed to be included in the price of other items.
iv) Minor oversight, clerical mistakes, other minor inconsistencies that do not alter the
substances of the financial bid may be corrected by the Procuring Agency. When
correcting computation error in case of discrepancy between a partial amount and
the total amount or between the words and figures, the formers will prevail.
v) The bidders will quote the respective Price Schedules for DDP/CIF items for
complete package. The total price of the package will be calculated by converting
the price to single currency (Pak Rs.) on the rate of date of opening of Financial
Proposal.
vi) Price Schedule for Standard Warranty of 05 Years is required to be filled in.
30. Contacting the Procuring Agency
30.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the time
of the bid opening to the time the Contract is awarded.
30.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation,
bid comparison, or Contract Award will result in the rejection of the Bidder‟s bid and subsequent
black listing. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited.
31. Rejection of Bids
31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of a bid.
The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, the
grounds for its rejection of any or all bids, but is not required to justify those grounds.
31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1 towards
Bidders who have submitted bids.
31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Bidders that
submitted bids.
31.4 The items contained in the package should be bid in total and technical rejection of any item
not complying with the technical specifications may lead to the rejection of complete package.
32. Re-Bidding
32.1 If the Procuring Agency rejects all bids in pursuant to ITB Clause 30, it may call for a re-
bidding or if deems necessary and appropriate the Procuring Agency may seek any alternative
methods of procurement.
32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejection
and may revise specifications, evaluation criteria or any other condition for Bidders, as it may deem
necessary.
33. Announcement of Evaluation Report
33.1 The Procuring Agency shall announce the results of bid evaluation of a report giving
justification for acceptance or rejection of bids at least ten days prior to the award of procurement
Contract.
Award of Contract 34. Acceptance of Bid and Award criteria
34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other
law, rules, regulations or policy of the Government, shall be awarded the Contract, within the original
or extended period of bid validity for complete package.
35. Procuring Agency’s right to vary quantities at time of Award
35.1 The Procuring Agency reserves the right at the time of Contract award to increase or decrease,
the quantity of goods originally specified in the Price Schedule and Schedule of Requirements without
any change in unit price or other terms and conditions.
36 Limitations on Negotiations
36.1 Save as otherwise provided there shall be no negotiations with the bidder having submitted the
lowest evaluated bid or with any other bidder: provided that the extent of the negotiation permissible
shall be subject to the regulations issued by the PPRA.
37. Notification of Award
37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify the
successful Bidder in writing by registered letter that its bid has been accepted.
37.2 The notification of Award shall constitute the formation of the Contract.
38. Signing of Contract
38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid has been
accepted, the Procuring Agency shall send the Bidder the Contract Form provided in the bidding
documents, incorporating all agreements between the Parties.
38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and the
Procuring Agency shall sign and date the Contract. The Procuring Agency shall issue Purchase Order
on the same date of signing of Contract after ensuring the submission of Bank Security for execution
of the contract by the Contractor. If the successful Bidder, after completion of all codal formalities
shows inability to sign the Contract then their Bid Security/ Earnest Money/ Contract Security to the
extent of proportionate percentage shall be forfeited and the firm shall be blacklisted minimum for
three years for future participation. In such situation the Procuring Agency may make the Award to the
next lowest evaluated Bidder or call for re-bidding.
39. Performance Guarantee
39.1 On the date of signing of the Contract, the successful Bidder shall furnish the Performance
Guarantee/Security in accordance with the Special Conditions of Contract, in the Performance
Guarantee/Security Form. The Performance Guarantee will be 5% of the contract amount. The
performance security shall be deposited in the shape of Deposit at Call/ Bank Guarantee.
39.2 Failure of the successful Bidder to comply with the requirement of ITB Clause 37 or ITB
Clause 38.1 shall constitute sufficient grounds for the annulment of the Award, in which event the
Procuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding.
40. Schedule of Requirement
40.1 The supplies shall be delivered/ shipped within 90 to 105 days w.e.f the next date after the
date of issue of Purchase Order (without penalty)/ opening of LC, and with prescribed penalty, as per
following schedule of requirement:
Mode of penalty Shipping Period Grace Period Total Period
Without Penalty 90 Days 15 days 105
40.2 In case of late delivery of goods beyond the periods specified in the Schedule of
Requirements, penalty @ 0.1% per day of the cost not exceeding 10% of the purchase order value for
late delivered supply shall be imposed upon the Supplier.
41. Redressal of grievances by the Procuring Agency
41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons,
with proper powers and authorizations, to address the complaints of bidders that may occur prior to the
entry into force of the procurement contract.
41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his
bid may lodge a written complaint concerning his grievances not later than fifteen days after the
announcement of the bid evaluation report under rule35.
41.3 The committee shall investigate and decide upon the complaint within fifteen days of the
receipt of the complaint.
41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process.
41.5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may
lodge an appeal in the relevant court of jurisdiction.
B. General Conditions of Contract (GCC)
1. Definitions
1.1 In this Contract, the following terms shall be interpreted as indicated:
a. “The Contract” means the agreement entered into between the Procuring Agency and the
Supplier, as recorded in the Contract Form signed by the Parties, including all attachments and
appendices thereto and all documents incorporated by reference therein.
b. “The Contract Price” means the price payable to the Supplier under the Contract for the full
and proper performance of its contractual obligations.
c. “The Goods” means electro medical equipment and other items which the Supplier is required
to supply to the Procuring Agency under the Contract.
d. “The Services” means those services ancillary to the supply of above goods, such as printing
of special instructions on the label and packing, design and logo of the Institute/ Hospital,
Insurance, transportation of goods up to the desired destinations, commissioning, training and
other such obligations of the supplier covered under the Contract.
e. “GCC” mean the General Conditions of Contract contained in this section.
f. “SCC” means the Special Conditions of Contract.
g. “The Procuring Agency” means the Secretary Health, Government of the Punjab.
h. “The Procuring Agency‟s Country” is the country named in SCC
i. “The Supplier” means the individual or firms or joint venture supplying the goods under this
Contract.
j. “Day” means calendar day.
2. Application
2.1 These General Conditions shall apply to the extent that they are not superseded by provisions
of other parts of the Contract.
3. Country of Origin
3.1 All goods and related services to be supplied under the contract shall have their origin of
manufacturer in USA, Europe and Japan; registered in that country and registered with their stock
exchange, unless otherwise mentioned against the items and all expenditures made under the contract
shall be limited to such goods and services.
4. Standards
4.1 The imported goods supplied under this Contract shall conform to FDA 510k/FDA, CE or
MHLW (Ministry of Health, Labour and Welfare).
5. Use of Contract Documents and Information
5.1 The Supplier shall not, without the Procuring Agency‟s prior written consent, disclose the
Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information
furnished by or on behalf of the Procuring Agency in connection therewith, to any person other than a
person employed by the Supplier in the performance of the Contract. Disclosure to any such employed
person shall be made in confidence and shall extend only so far as may be necessary for purposes of
such performance.
5.2 The Supplier shall not, without the Procuring Agency‟s prior written consent, make use of any
document or information enumerated in GCC Clause 5.1 except for purposes of performing the
Contract.
5.3 Any document, other than the Contract itself, enumerated in GCC Clause 5.1 shall remain the
property of the Procuring Agency and shall be returned (all copies) to the Procuring Agency on
completion of the Supplier‟s performance under the Contract if so required by the Procuring Agency.
6. Patent Rights
6.1 The Supplier shall indemnify the Procuring Agency against all third-party claims of
infringement of patent, trademark, or industrial design rights arising from use of the Goods or any part
thereof in the country.
7. Submission of Samples
7.1 The samples shall be submitted as per detail in ITB 16.3.
8. Ensuring Storage/ Installation Arrangements
8.1 To ensure storage and installation arrangements for the intended supplies, the Supplier shall
inform end user for pre-requisites well in time for proper installation. In case the Supplier abides by
the given time frame he shall not be penalized for delay.
8.2 In case of late delivery of goods beyond the periods specified in the Schedule of
Requirements, penalty @ 0.1% per day of the cost not exceeding 10% of the purchase order value for
late delivered supply shall be imposed upon the Supplier.
9. Inspections and Tests
9.1 The Procuring Agency or its representative shall have the right to inspect and/or to test the
goods to confirm their conformity to the Contract specifications at no extra cost to the Procuring
Agency.
9.2. For the purpose of inspections and tests of equipment. The Supplier, shall furnish all
reasonable facilities and assistance, to the inspectors at no charge to the Procuring Agency. In the
event that inspection & testing is required prior to dispatch and categorically mentioned in the LC
clauses, the goods shall not be supplied unless a satisfactory inspection report has been issued in
respect of those Goods by the Procuring Agency. However, if the Supplier proves an undue delay in
conduct of inspection on the part of Procuring Agency, the Supplier shall not be liable for penalty on
account of that delay. The cost of such lab tests shall be borne by the Manufacturer/ Supplier.
9.3 The Procuring Agency‟s right to inspect, test and, where necessary, reject the goods after the
goods have been installed at Procuring Agency‟s destinations.
9.4 The Procuring Agency‟s right to inspect the premises of bidders/ lead bidders/ firms of
alliance to inspect their premises/ setups ensuring proper after sales services.
9.5 Nothing in GCC Clause 9 shall in any way release the Supplier from any warranty or other
obligations under this Contract.
10. Physical Examination/ Inspection of Goods
10.1 The goods shall be acceptable subject to physical inspection, tests and/ or in accordance with
the approved sample as decided by the Procuring Agency.
10.2 The Inspection Team will be designated by the Procuring Agency which will inspect each of
the equipment/ goods as per contracted specifications and installation protocols recommended by the
manufacturers.
11. Delivery and Documents
11.1 The Supplier in accordance with the terms specified in the Schedule of Requirements shall
make delivery of the goods which is maximum 90-days from the date of signing of this contract or
opening of LC. The details of original documents to be furnished by the Supplier are as follows;
a. Operational Manuals of the medical equipment
b. Service Manuals indicating step by step service/ maintenance protocols of each of the
medical equipment.
c. Service Codes of Digital/ Computer controlled equipment
Periodic Preventive Maintenance schedules with recommended list of parts/ kits to be replaced during
PPM.
d. A copy of Test/ Inspection Procedure Manual of all equipment as duly recommended by
the manufacturer. All related test equipment will be made available at the time of
installation, testing and commissioning by the firm.
e. Product model and part numbers, bar code (If available) and Catalogue
12. Insurance
12.1 The goods supplied under the Contract shall be delivered duty paid (DDP)/ C&F under which
risk is transferred to the buyer after having been delivered; hence, marine and inland insurance
coverage is Supplier‟s responsibility. The Supplier shall ensure insurance in advance in full on
prevailing premium rates at the time of shipment of the Goods on the behalf of the Purchaser for
which the cost is inclusive in the Contract Price. The value for the purpose of insurance shall be 10%
more than the value of goods in the contract.
13. Transportation
13.1 The Supplier shall arrange such transportation of the goods as is required to prevent their
damage or deterioration during transit to their final destination as indicated in the Schedule of
Requirement.
13.2 Transportation including loading/ unloading of goods shall be arranged and paid for by the
Supplier, and related cost shall be inclusive in the Contract price. The addresses of destinations/
offices shall be provided at the time signing of Contract.
14. Incidental Services
14.1 The Supplier shall be required to provide all the incidental service charges and the cost of such
incidental services include in total Contract price.
14.2 The Procuring Agency will not pay any extra amount against any expenditure incurred on it,
as the Contract shall be construed as fixed amount Contract and includes all costs.
14.3 The Procuring Agency will provide all the necessary documentations for facilitation but no
amount to be given in any case except the Contracted amount.
14.4 All Custom Duties, if any, Octroi, Clearing Charges, transportation etc will be borne by the
Contracting firm. However, Procuring Agency will provide all necessary documents for facilitation
but no amount to be given in any case except the Contracted amount.
15. Warranty
15.1 A comprehensive warranty of three years will be provided free of cost including parts, labour.
16. Payment
16.1 The method and conditions of payment to be made to the Supplier under this Contract shall be
specified in SCC. The currency of payment is Pak Rupees which will be paid after installation and
satisfactory report by the Inspection Committee for Delivered Duty Paid (DDP)/free delivery at the
consignee end.
16.2 In case of Import cases the payment will be made 100% via establishing the LC at sight and
receiving shipping documents/ Bill of lading, Insurance, Inspection certificate of the manufacturer,
Country of origin, compliance of International standards of quality as per INCOTERMS of latest
version.
16.3 In case of locally manufactured items the supplier shall submit prototype samples for the
approval of inspection committee prior to final supply.
17. Prices
17.1 Prices charged by the Supplier for goods delivered under the Contract shall not vary from the
prices quoted by the Supplier in its bid and shall remain the same till expiry of the original bid validity
period provided the Procuring Agency‟s request for bid validity extension.
18. Contract Amendments
18.1 No variation in or modification of the terms of the Contract shall be made.
18.2 No variation in finalized brands/ makes/models shall be allowed except in special conditions
where the manufacturer has stopped producing or suspended that model or non availability due to
international mergers of the manufacturers or similar unavoidable constraints.
19. Assignment
19.1 The Supplier shall not assign, in whole or in part, its obligations to perform under this
Contract, except with the Procuring Agency‟s prior written consent.
20. Subcontracts
20.1 The Supplier shall not be allowed to sublet the job and award subcontracts under this Contract
except the firms involved in the Joint Venture/ Consortium.
21. Delays in the Supplier’s Performance
21.1 Delivery of the goods shall be made by the Supplier in accordance with the time schedule
prescribed by the Procuring Agency in the Schedule of Requirements.
21.2 If at any time during performance of the Contract, the Supplier should encounter conditions
impeding timely delivery of the goods, the Supplier shall promptly notify the Procuring Agency in
writing of the fact of the delay, its likely duration and its cause(s). As soon as practicable after receipt
of the Supplier‟s notice, the Procuring Agency shall evaluate the situation and may at its discretion
extend the Supplier‟s time for performance, with or without liquidated damages, in which case the
extension shall be ratified by the Parties by amendment of Contract.
21.3 Except as provided under GCC Clause 8.2, a delay by the Supplier in the performance of its
delivery obligations shall render the Supplier liable to the imposition of liquidated damages pursuant
to GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause 21.2 without
the application of liquidated damages.
22. Penalties/Liquidated Damages
22.1 In case of late delivery beyond the presented period, penalty as specified in SCC shall be
imposed upon the Supplier/ Manufacturer. The above Late Delivery (LD) is subject to GCC Clause
24, including late delivery for reasons beyond control. Once the maximum is reached, the Procuring
Agency may consider termination of the Contract pursuant to GCC Clause 23.
22.2 If the firm provide substandard item and fail to provide the item the payment of risk purchase
(which will be purchased by the indenter) the price difference shall be paid by the Firm.
23. Termination for Default
23.1 The Procuring Agency, without prejudice to any other remedy for breach of Contract, by
written notice of default sent to the Supplier, may terminate this Contract in whole or in part:
a. if the Supplier fails to deliver any or all installments of the goods within the period(s)
specified in the Contract, or within any extension thereof granted by the Procuring Agency
pursuant to GCC Clause 8.2; or
b. if the Supplier fails to perform any other obligation(s) under the Contract.
if the Supplier, in the judgment of the Procuring Agency has engaged in corrupt or fraudulent practices
in competing for or in executing the Contract. For the purpose of this clause: “corrupt practice”
means the offering, giving, receiving or soliciting of any thing of value to influence the action of a
public official in the procurement process or in Contract execution.
“fraudulent practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of a Contract to the detriment of the Procuring
Agency, and includes collusive practice among Bidders (prior to or after bid submission)
designed to establish bid prices at artificial non-competitive levels and to deprive the
Procuring Agency of the benefits of free and open competition.
24. Force Majeure
24.1 Notwithstanding the provisions of GCC Clauses 21, 22, and 23, the Supplier shall not be liable
for forfeiture of its Performance Guaranty/ bid Security, or termination/ blacklisting for default if and
to the extent that its delay in performance or other failure to perform its obligations under the Contract
is the result of an event of Force Majeure. For the purposes of this clause Force Majeure means an act
of God or an event beyond the control of the Supplier and not involving the Supplier‟s fault or
negligence directly or indirectly purporting to mis-planning, mismanagement and/or lack of foresight
to handle the situation. Such events may include but are not restricted to acts of the Procuring Agency
in its sovereign capacity, wars or revolutions, fires, floods, earthquakes, strikes, epidemics, quarantine
restrictions and freight embargoes. If a Force Majeure situation arises, the Supplier shall promptly
notify the Procuring Agency in writing with sufficient and valid evidence of such condition and the
cause thereof. The Committee of Ministry of Health, constituted for Redressal of grievances, shall
examine the pros and cons of the case and all reasonable alternative means for completion of purchase
order under the Contract and shall submit its recommendations to the competent authority. However,
unless otherwise directed by the Procuring Agency in writing, the Supplier shall continue to perform
its obligations under the Contract as far as is reasonably practical and shall seek reasonable alternative
means for performance not prevented by the Force Majeure event.
25. Termination for Insolvency
25.1 The Procuring Agency may at any time terminate the Contract by giving written notice of one
month time to the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this event,
termination shall be without compensation to the Supplier, provided that such termination shall not
prejudice or affect any right of action or remedy which has accrued or shall accrue thereafter to the
Parties.
26. Arbitration and Resolution of Disputes
26.1 The Procuring Agency and the Supplier shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in connection with
the Contract.
26.2 If, after thirty (30) days from the commencement of such informal negotiations, the Procuring
Agency and the Supplier have been unable to resolve amicably a Contract dispute, either party may
require that the dispute be referred to the Arbitrator for resolution through arbitration.
26.3 In case of any dispute concerning the interpretation and/or application of this Contract shall be
settled through arbitration. Additional Chief Secretary, Government of the Punjab, Civil Secretariat,
Lahore shall act as arbitrator. The decisions of the arbitrator shall be final and binding on the Parties.
27. Governing Language
27.1 The Contract shall be written in English language. Subject to GCC Clause 28, the version of
the Contract written in the specified language shall govern its interpretation. All correspondence and
other documents pertaining to the Contract, which are exchanged by the Parties, shall be written in
English.
28. Applicable Law
28.1 This Contract shall be governed by the laws of Pakistan and the courts of Pakistan shall have
exclusive jurisdiction.
29. Notices
29.1 Any Notice given by one party to the other pursuant to this Contract shall be sent to the other
party in writing and confirmed to other party‟s address specified in SCC.
29.2 A notice shall be effective when delivered or on the notice‟s effective date, whichever is later.
Special Conditions of Contract (SCC)
Special Conditions of Contract shall be concluded between the Procuring Agency and the
successful bidder(s) as per specific requirement of the specific Product. In case where there is a
conflict between the general conditions of the contract and the special conditions of contract, the
special condition of contract shall prevail.
1. General:
1.1 The imported goods shall be of USA, European or Japanese Origin firms; however their
delivery/ provision may vary according to geographical location their factories.
1.2 The fee of all necessary licenses required to install and operate the equipment shall be born by
the Supplier and Procuring agency will facilitate through documents only.
1.3 The Bank Guaranty will be discharged after successful installation, commissioning, servicing
and completion of 05-years comprehensive warranty Period. A clearance letter will be issued by the
head of concerned institution.
1.4 The Supplier shall be deemed to have obtained all the information regarding facilities and
charges, in respect of port clearance, loading and unloading, storage, transportation, congestion, Octri,
licensing fee and confirmed the requirements thereof at his own responsibility and all such costs and
charges are deemed to be included in the rates and prices mentioned in the Priced BOQ and the
Procuring Agency will not pay any amount over this contracted amount whether in case of CIF or free
delivery consignments.
1.5 The Supplier shall arrange the necessary arrangements for training of hospital staff including
doctors, technician, paramedical staff and biomedical engineers.
2. Insurance of Local Goods
2.1 Insurance of Local Goods and other materials from factory to Site shall include all insurance
costs covering the responsibility of all losses or damages, while loading, unloading, storing, trimming
on the carrier and transporting to Site up to the installation, testing & commissioning of the medical
equipment.
2.2 Checking and verifying of consignments, issuance of receiving reports and damage reports
(when applicable) shall be the Contractor‟s responsibility.
2.3 The cost of insurance shall be quoted on the basis of insurance through National Insurance
Company (NIC) of Pakistan or any other insurance company operating in Pakistan acceptable to the
Procuring Agency.
3. Payment
3.1 In case of imported goods; the payment will be made 100% via establishing the LC at sight
and receiving of mentioned documents. The payment will be made in the following manner through a
letter of credit to be opened by the Procuring Agency as per following payment details. The details of
amount to be paid to manufacturer / beneficiaries, along with product, make/model, is placed at
Annex-
3.2 The detail of Local and LC items has been indicated for execution. The amount of locally
provided items will be paid after the inspection as per inspection details.
3.3 The amount of Letter of Credit shall be paid to beneficiary on production of the following
non-negotiable documents.
i. Draft.
ii. Three original and two copies of the Supplier's Invoice showing purchaser as Secretary,
Health, Government of Punjab, Pakistan, the Contract No., Goods description, quantity, unit
price and total amount. Invoice must be signed in original stamped or sealed with company
stamp or seal.
Four Copies of packing list identifying content of each package. One original and two copies
of the negotiable, clean, on board through bill of lading marked “freight prepaid” and showing
purchaser as Secretary Health.
iii. Copy of insurance certificate showing purchaser as the beneficiary;
iv. The original of the manufacturer‟s warranty certificate covering all items supplied;
v. One original copy of the Supplier‟s Certificate of origin covering all items supplied.
vi. Test/ Inspection Certificate of manufacturers.
vii. Manufacturer's Guarantee Certificate to the effect that:
a) the goods supplied by them are strictly in conformity with the specifications stipulated in
the contract.
b) the goods have been packed and marked suitable for transport by Sea, Rail, Road and Air
in terms of the contract.
c) the stores supplied by them are brand new and absolutely free from any material or
manufacturing defects.
d) Manufacturer's test certificate in respect of each consignment.
4. Execution of Warranty
4.1 A Log Book for each of the equipment shall be maintained by the Biomedical Engineer/
Technical Coordinator of the Supplier and Enduser/Biomedical Engineer of the Hospital jointly. This
will include the name of the equipment, down time, preventive maintenance schedule, replacement of
parts, down time etc.
4.2 The Warranty will start from the date of acceptance of equipment (properly installed, as per
contracted specifications and handing over of related documents mentioned in GCC and will last for
three years at 95% uptime.
4.3 The maintenance will be the responsibility of the manufacturer / their agent. An annual
optimal uptime of 95% is considered as acceptable level of performance.
4.4 Software and hardware up gradation of the computing system should be carried out as
available during warranty period as desired by end user or as recommended by the manufacturer.
4.5 Manufacturer / Supplier shall be responsible for rectifying with all possible speed at their own
expense any defect or fault in the system which may develop at any time during installation,
commissioning period.
4.6 Shielding of the Radiation Rooms will be the responsibility of the firm. The firm will be
responsible for complete interference free installation keeping in view the requirement and
recommendation of manufacturers and its surroundings to ensure artifacts free examinations/
procedures.
4.7 Manufacturer will guarantee the availability of spare parts and accessories for the system for
ten years.
4.8 Uptime shall be defined as the time available to the user for doing procedures/ data acquisition
and processing during working hours throughout the year.
4.9 Manufacturer / Supplier shall check system performance during and after every 4-months. An
“Optimal Percentage” will be calculated by dividing “System in Service” hours by hours available,
both measured on the basis of working hours as detailed above.
4.10 If the uptime percentage for the measurement period (04-months) shall fall short of 95% the
following formula will be applied to determine additional days in the warranty / service contract
period.
a. 100% - 95% No Penalty
b. 95% - 90% The warranty period will be extended by 2.0 times
the number of days as extra down time.
c. 90% - 80% The warranty period will be extended by 3.0 times
the number of days as extra down time
d. Below 80% The warranty period will be extended by 4.0 times
the number of days as extra down time
4.11 Down time is defined as the failure in the equipment operation to acquire or process the data
or procedure, resulting in inability to carry out the required procedure properly.
4.12 The firm will bound to place at least one Senior Bio-Medical Engineer/ Technical Coordinator
in the 410 Bedded Civil Hospital, affiliated with QAMC Bahawalpur, for prompt execution/
coordination of after sales services.
4.13 Down time will start when the end user/ Staff In-charge notifies the designated service facility
verbally or in writing to Bio-Medical Engineer/ Technical Coordinator of the firm stationed in the
Hospital.
4.14 Down time will end once the repairs have been affected and the system is again available for
clinical use.
4.15 The firm will provide the recommended preventive maintenance schedule of each of the
equipment at the time of delivery.
4.16 The firm will bound to execute the installation/ maintenance according to the installation/
service protocol and will replace the components/ kits recommended by the manufacturers for
installation and Periodic Preventive maintenance.
4.17 The scheduled preventive maintenance shall be in accordance with Service Protocol
recommended/ advised by the manufacturer.
4.18 Remote service via modem shall be preferred if provided by the manufacturer to pick-up early
faults at no cost to the hospital for the high-tech equipment.
4.19 The manufacturer / supplier will be responsible for preventive maintenance of equipment as
per manufacturers‟ Service Manuals and shall keep a check for electrical / magnetic / temperature and
humidity conditions. Such a check should be made monthly and record should be maintained in the
log book of the hospital.
5. Packing & Marking
5.1 Packing: Usual export packing to ensure safe journey up to the site of consignee.
Marking: Each packing should be clearly marked in suitable size in bold letters as per
requirement.
6. Trans-shipment
6.1 Trans-shipment is not allowed.
7. Place of delivery
7.1 CIF (fixed value) & DDP for local goods, place of delivery is Punjab Institute of Cardiology,
Jail Road, Lahore
9. Correspondence addresses
Procuring Agency
Medical Superintendent
Punjab Institute of Cardiology,
Jail Road,Lahore
Phone: 042-99203051-65
Contracting Firm
M/s _______________
_________________
________________
______________
_________
INVITATION FOR BIDS
Procurement of Medical Equipment for Punjab Institute of
Cardiology
Punjab Institute of cardiology invites sealed bids from the firms having established credentials in terms of Technical,
Financial and Managerial capabilities for the supply of medical equipments as per details given below during current
financial year (2013-2014) on free delivery to Consignee‟s end/CIF basis:
PIC-Tender- 2013-14 Item General Store – General Items
2. Interested bidders may get the bidding documents from the Purchase Section on submission of written
application on letter head and a copy of CNIC along with payment of non-refundable fee of Rs.1,000/- (One thousand
only) for each bidding document (package). Bidding documents including detailed specifications, terms & conditions
shall be issued from 03.10.2013 upto 23.10.2013 till 03.00 p.m.
3. 02% Bid Security shall be attached with the bid in the shape of Bank Guarantee or CDR from any scheduled
bank otherwise tender will be rejected.
4. Single Stage – Two Envelopes bidding procedure shall be applied. The envelopes shall be marked as
“FINANCIAL PROPOSAL” AND TECHNICAL PROPOSAL” in bold and legible letters. Financial proposal of bids
found technically non-responsive shall be returned un-opened to the respective bidders.
5. Procurements shall be governed under the Punjab Procurement Rules 2009.
6. Sealed bids are required to be brought in person by the authorized representative of the interested bidders on
24/10/2013 positively in the committee room of PIC. The bids received till the stipulated date & time shall be opened
on the same day at 11:30 A.M in the presence of the bidders or their authorized representatives by the purchase
committee.
7. The bidders are required to submit the company profiles including Technical, Engineering, Managerial
capabilities, after-sales services and past experience/ performance alongwith their technical bids.
8. All bids should be submitted in tape or ring binding. Bids with loose papers shall be rejected straightaway. All
documents should contain proper page marking, attached in sequence as indicated for evaluation in the bidding
document and signatures of authorized person. Moreover, signing and stamping of each page of bidding
document/form is mandatory otherwise bid shall be rejected straightaway.
10. In case the date of opening or last date of sale is declared as a public holiday by the government or non-
working day due to any reason, the next official working day shall be deemed to be the date of sale and submission and
opening of tenders accordingly. The time and venue shall remain the same.
11. Pre-bid conference shall be held on 17/06/2013 at 01: 00 P.M in the Committee Room of PIC, Lahore.
12. The Procuring Agency however, reserves the rights to accept or reject any or all bids with or without
assigning any reason.
Medical Superintendent
PIC, Lahore
Performance Guarantee Form
To: [Name & Address of the Procuring Agency]
Whereas [Name of Supplier] (hereinafter called “the Supplier”) has undertaken, in pursuance of
Contract No. [number] dated [date] to supply [description of goods] (hereinafter called “the
Contract”).
And whereas it has been stipulated by you in the said Contract that the Supplier shall furnish you with
a Bank Guarantee by a scheduled bank for the sum of 5% of the total Contract amount as a Security
for compliance with the Supplier‟s performance obligations in accordance with the Contract.
And whereas we have agreed to give the Supplier a Guarantee:
Therefore we hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier,
up to a total of [Amount of the Guarantee in Words and Figures] and we undertake to pay you, upon
your first written demand declaring the Supplier to be in default under the Contract and without cavil
or argument, any sum or sums within the limits of [Amount of Guarantee] as aforesaid, without your
needing to prove or to show grounds or reasons for your demand or the sum specified therein.
This guarantee is valid until the____________ day of_________, 2013__
Signature and Seal of the Guarantors/Bank
Address
Date
Note: 1. It should be valid for a period equal to the warranty period.
2. The contract will be signed/ issued after submission of this Performance Security.
Manufacturer’s Authorization Form
[See Clause 3.1 (a) of the Instruction to Bidders]
To: [name of Procuring Agency]
WHEREAS [name of the Manufacturer] who are established and reputable Manufacturers of [name
and/or description of the goods] having factories at [address of factory] do hereby authorize [name
and address of Supplier/ Agent] to submit a bid, and subsequently negotiate and sign the Contract with
you against IFB No. [reference of the Invitation to Bid] for the goods manufactured by us.
We hereby extend our full guarantee and warranty as per Clause 15 of the General Conditions of
Contract for the goods offered for supply by the above firm against this Invitation for Bids.
[Signature for and on behalf of Manufacturer]
Note: 1. This letter of authority should be on the letter head of the Manufacturer and should be
signed by a person competent and having the power of attorney to bind the
Manufacturer.
2. It should be included by the Bidder in its bid.
3. The standard authorization letter/ sole agency agreement already signed by the
manufacturer may also be acceptable, depicting the above mentioned requirements.
1. Contract Form
THIS CONTRACT is made at on day of 2013, between the Medical
Superintendent, Punjab Institute of Cardiology, Lahore (hereinafter referred to as the “Procuring
Agency”) of the First Part; and M/s (firm name) a firm having its registered office at (address of the
firm) (hereinafter called the “Supplier”) of the Second Part (hereinafter referred to individually as
“Party” and collectively as the “Parties”).
WHEREAS the Procuring Agency invited bids for procurement of goods, in pursuance where of M/s
(firm name) being the Manufacturer/ authorized Supplier/ authorized Agent of (item name) in Pakistan
and ancillary services offered to supply the required item (s); and Whereas the Procuring Agency has
accepted the bid by the Supplier for the supply of (item name) and services in the sum of Rs (amount
in figures and words) cost per unit, the total amount of (quantity of goods) shall be Rs (amount in
figures and words) for free delivery items and unit price €/£/$/¥________ for the total
price_______________ €/£/$/¥ of the items of CIF portion for establishing the LC.
NOW THIS CONTRACT WITNESSETH AS FOLLOWS:
1. In this Contract words and expressions shall have the same meanings as are
respectively assigned to them in the General Conditions of this Contract hereinafter referred to
as “Contract”:
2. The following documents shall be deemed to form and be read and construed as
integral part of this Contract , viz:-
a. the Price Schedule submitted by the Bidder,
b. the Schedule of Requirements;
c. the Technical Specifications;
d. the General Conditions of Contract;
e. the Special Conditions of Contract;
f. the Procuring Agency‟s Notification of Award;
g. the scope of work;
h. the Contract; and
i. the Bid & its clarifications.
j. the contracted specifications (attached as annexure)
k. Any undertaking provided by the firm
3. In consideration of the payments to be made by the Procuring Agency to the Supplier/
Manufacturer as hereinafter mentioned, the Supplier/ Manufacturer hereby covenants with the
Procuring Agency to provide the Goods and Services and to remedy defects therein in
conformity in all respects with the provisions of this Contract.
4. The Procuring Agency hereby covenants to pay the Supplier in consideration of the
provision of the Goods and Services and the remedying of defects therein, the Contract Price or
such other sum as may become payable under the provisions of this Contract at the time and in
the manner prescribed by this Contract.
[The Supplier] hereby declares that it has not obtained or induced the procurement of any
Contract, right, interest, privilege or other obligation or benefit form Government of the Punjab
or any administrative subdivision or agency thereof or any other entity owned or controlled by it
(Government of the Punjab) through any corrupt business practice.
5. Without limiting the generality of the foregoing, [the Seller/ Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc, paid or payable to anyone
and not given or agreed to give and shall not give or agree to give to anyone within or outside
Pakistan either directly or indirectly through any natural or juridical person, including its
affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or
subsidiary, any commission, gratification, bribe, finder‟s fee or kickback, whether described as
consultation fee or otherwise, with the object of obtaining or including the procurement of a
Contract, right interest, privilege or other obligation or benefit in whatsoever form from
Government of the Punjab, except that which has been expressly declared pursuant hereto.
6. [The Supplier] certifies that has made and shall make full disclosure of all agreements
and arrangements with all persons in respect of or related to the transaction with Government of
the Punjab and has not taken any action or shall not take any action to circumvent the above
declaration, representation or warranty.
7. [The Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to
defeat the purpose of this declaration, representation and warranty. It agrees that any Contract,
right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall,
without prejudice to any other right and remedies available to Government of the Punjab under
any law, Contract or other instrument, be void able at the option of Government of the Punjab.
8. Notwithstanding any rights and remedies exercised by Government of the Punjab in
this regard, [The Supplier] agrees to indemnify Government of the Punjab for any loss or
damage incurred by it on account of its corrupt business practices and further pay compensation
to Government of the Punjab in an amount equivalent to ten time the sum of any commission,
gratification, bribe, finder‟s fee or kickback given by [The Seller/ Supplier] as aforesaid for the
purpose of obtaining or inducing the procurement of any Contract, right, interest, privilege or
other obligation or benefit in whatsoever form from Government of the Punjab.
9. In case of any dispute concerning the interpretation and/or application of this Contract
shall be settled through arbitration. Additional Chief Secretary shall act as arbitrator. The
decisions taken and/or award made by the arbitrator shall be final and binding on the Parties.
10. This Contract shall be governed by the laws of Pakistan and the courts of Pakistan
shall have exclusive jurisdiction.
IN WITNESS Whereof the Parties hereto have caused this Contract to be executed
at_____________(the place) and shall enter into force on the day, month and year first above
mentioned.
Signed/ Sealed by the Manufacturer/
authorized Supplier/ authorized Agent Signed/ Sealed by Procuring Agency
1. 1.
2. 2.
Bid Form
Date:18/06/2013
Tender No.:
To: [Name and address of Procuring Agency]
Respected Sir/Madam
Having examined the Bidding Documents, the receipt of which is hereby duly acknowledged, we, the
undersigned, offer the supply and deliver the goods specified in and in conformity with the said
Bidding Documents for the sum of [Total Bid Amount], [Bid Amount in words] or such other sums as may be
ascertained in accordance with the Schedule of Prices attached herewith and made part of this bid.
We undertake, if our bid is accepted, to deliver the goods in accordance with the delivery schedule
specified in the Schedule of Requirements.
If our bid is accepted, we shall obtain an unconditional guarantee of a bank in the sum of ____ percent
of the Contract Price for the due performance of the Contract, in the form prescribed by the Procuring
Agency.
We agree to abide by this bid for a period of [number] days from the date fixed for bid opening under
ITB Clause 18 of the Instructions to Bidders, and it shall remain binding upon us and may be accepted
at any time before the expiration of that period. Until a formal Contract is prepared and executed, this
bid, together with your written acceptance thereof and your notification of award, shall constitute a
binding Contract between us.
We understand that you are not bound to accept the lowest or any bid you may receive. Commissions
or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and to contract execution if
we are awarded the contract, are listed below:
Name and address of bidder Amount and Currency
(if none, state “none”).”
Dated this day of , 2013
Signature
(in the capacity of)
Duly authorized to sign bid for and on behalf of . Attachment
Price Schedule-A
(03-Years warranty)
(for the items of the package to be supplied on free delivery basis)
Name of Bidder__________________________________________________________________
Tender No. and the name of the package -------------------------------------------------------------------------
Item. No.
(as per
serial
original
serial in
the
package)
Name of
Item
(As listed
in
invitation
of bid)
Make
Mode
l
Country
of Origin
Country
of Manu-
facturer
Qty
Name of
Port of
dis-patch Unit
Price
(Rs.)
Total
Cost
(Rs.)
1
15
21
35
Total Cost (Rs.)
Sign and Stamp of Bidder_________________________________________________
Note: In case of discrepancy between unit price and total, the unit price shall prevail.
Price Schedule-B
(03-Years warranty)
(for the items of the package to be supplied on CIF basis)
Name of Bidder__________________________________________________________________
Tender No. and the name of the package -------------------------------------------------------------------------
Item. No.
(as per serial
original serial
in the
package)
Name of Item
(As listed in
invitation of
bid)
Make
Mode
l
Country
of Origin
Country
of
Manufa
cturer Qty
Unit CIF
Price
(€/£/$/¥)
Total
cost
for each
item
(€/£/$/¥)
1
15
21
35
Total Cost (Rs.)
Sign and Stamp of Bidder_________________________________________________
Note: 1. In case of discrepancy between unit price and total, the unit price shall prevail.
2. Foreign currency rate will be considered on the date of opening of Financial Bid as per selling rate
announced by the national/ State Bank.
