bid document (dnit)

OFFICE OF THE STATE PROJECT DIRECTOR,

HARYANA SCHOOL SHIKSHA PARIYOJNA PARISHAD ( HSSPP),

SHIKSHA SADAN, SECTOR 5 , PANCHKULA

Tender No. 391/PO/HSSPP/2019-20 16-09-2019

1

BID DOCUMENT (DNIT)

FOR SUPPLY AND INSTALLATION OF TOOLS AND EQUIPMENTS

FOR AGRICULTURE SKILL FOR 120 GOVT. SCHOOLS UNDER

NATIONAL SKILL QUALIFICATION FRAMEWORK (NSQF)

STATE PROJECT DIRECTOR

HARYANA SCHOOL SHIKSHA PARIYOJNA PARISHAD, SHIKSHA SADAN,

3RD

FLOOR, SECTOR-5

PANCHKULA





2

Section 2- Bid Submission Form …………………………………..……… 09

Section 3- Bidder's Profile …………………………………..……………. 11

Section 4- Certificate of near relatives…………………………………..… 15

Section 5- Instructions to the Bidders ……………………………………… 17

Section 6- General Conditions of Contract (GCC) ………………………… 20

Section-7 Schedule of Work/Requirements ……………………………… 39

Section 8 Forms ………………………………………………………… 56

8.1 Form for Financial Capacity….………………………...…………

Form of Articles of Agreement………….…………………...…

Form of Performance Bank Guarantee……………………….

Section-9 Price Schedule………………………………………………………… 63

Section -10 Check List…………………………………..………………… 65

05

TENDER DOCUMENT

FOR PROCUREMENT OF TOOLS AND EQUIPMENTS

Table of Contents

Section-1 Notice Inviting Tender……………………………………………





3

BRIEF INFORMATION ON BID DOCUMENT

Sr.

No.

PARTICULARS REMARKS

1 Superscribed No. of Tender 391/PO/HSSPP/2019-20

2 Tools & Equipment to be provided for 120 Govt. Schools (Sanctioned during the year

2015-16, 2016-17, 2017-18, 2018-19 to 2019- 2020)

3 Online submission of EMD, Tender fee & e-

Service Fee - Option-1: Through Net

Banking and Debit card

On or before 07.10.2019 submission upto

12:00 hrs

4 Online submission of EMD

Option-2: Through RTGS/ NEFT-

(In case of above, the bidder has to pay

Tender Fee & e-Service Fee Through Net

Banking and Debit

card as per the given date & time schedule)

On or before 08.10.2019 Upto 11:00 hrs.

5 On line Bid Preparation & submission. On or before 08.10.2019 Upto 12:00 Hrs.

6 Date & time of opening of Technical Bids/s. On or after 09.10.2019 at 11:00 Hrs.

7 Date & time of opening of Financial Bids/s To be decided later on

8 Tender Fee For Each School

(I) For Haryana based manufacturing

Micro and Small Enterprises

(MSEs) & Khadi Village Industries

Unit eligible as per the ―Haryana

State Public Procurement Policy for

MSME - 2016‖ notified vide G.O.

No. 2/2/2016-4I BII(1) dated 20-10-

2016.

NIL

(II) For remaining bidders both from the

Haryana and Non Haryana

Rs. 5000/-

Earnest Money Deposit (EMD) required:





4

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(I) For Haryana based manufacturing

Micro and Small Enterprises

(MSEs) & Khadi Village Industries

Unit eligible as per the ―Haryana

State Public Procurement Policy for

MSME - 2016‖ notified vide G.O.

No. 2/2/2016-4I BII(1) dated 20-10-

2016.

NIL

(II) Central or Haryana Public Sector

Enterprises and ―approved sources‖ as

declared by the

Industries Department, Haryana

NIL

(III) For remaining bidders both from the

Haryana and Non Haryana

11 E-Service Fee Rs. 1000 + GST





5

SECTION-1

NOTICE INVITING TENDER

TENDER NOTICE

SR.

NO.

NAME OF

DEPART

MENT/

BOARD/C

ORP./

AUTH

NAME OF WORK/

NOTICE/ TENDER

OPENING

DATE/

CLOSING

DATE

(TIME)

WEBSITE OF

THE

DEPARTMENT

NODAL

OFFICER/

CONTACT

DETAILS/

EMAIL

TENDER

REF.NO /

TENDER NO

1

Haryana

School

Shiksha

Pariyojna

Parishad

SUPPLY AND INSTALLATION OF

TOOLS AND

EQUIPMENTS FOR

AGRICULTURE SKILL

FOR 120 GOVT.

SCHOOLS UNDER

NATIONAL SKILL

QUALIFICATION

FRAMEWORK (NSQF)

17.09.2019

(14:00 hrs.)

&

08.10.2019

(12:00 hrs.)

www.hsspp.in

Dr.Anoop

Singh

pohsspp@

gmail.com

391/PO/HSSPP/

2019-20

For details, kindly visit at www.etenders.hry.nic.in.

Procurement Officer,

HSSPP, Shiksha Sadan

Sector-5, Panchkula

http://www.hsspp.in/

mailto:[email protected]

mailto:[email protected]

http://www.etenders.hry.nic.in/





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SECTION-2

BID SUBMISSION FORM


HARYANA SCHOOL SHIKSHA PARIYOJNA PARISHAD,

SHIKSHA SADAN, SECTOR 5, PANCHKULA


10

BID SUBMISSION FORM

Date:

LETTER OF BID

To

State Project Director,

Haryana School Shiksha Pariyojna Parishad,

3rd Floor, Shiksha Sadan,

Sector 5, Panchkula.

Ref: Invitation for Bids for TENDER NO. 391/PO/HSSPP/2019-20 dated. 16.09.2019.

We, the undersigned, declare that:

1. We have examined and have no reservations to the Bidding Documents, including

Addenda issued in accordance with Instructions to Bidders.

2. We offer to execute in conformity with the Bidding Documents for providing Tools and

Equipment for Agriculture Skills

3. Our bid shall be valid for a period of 6 months (180 days) after the deadline date for

submission of bid document and it shall remain binding upon us and maybe accepted

at any time before the expiration of that period.

4. If our bid is accepted, we commit to submit a performance security in accordance

with the Bid Document.

5. We also declare that Government of India, State Government or any other

Government body / Board, Corporation has not declared us ineligible or black listed

us on charges of engaging in corrupt, fraudulent, collusive or coercive practices or any

failure/lapses of serious nature.

6. We also accept all the terms and conditions of this bid document and undertake to

abide by them, including the condition that you are not bound to accept highest ranked

bid / lowest bid or any other bid that you may receive.

Yours sincerely,

Authorized Signatory

(Authorized person shall attached a copy of Authorization for signing on behalf of bidding

company)

Full Name and Designation

(To be printed on Bidder’s letterhead)





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SECTION-3

BIDDER'S PROFILE





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General:

1. Name of the firm/Company ………………………………………………………………………………….

2. Name of the person/authorized person submitting the Bid “Shri/ Smt………………………………………….

3. Designation of the person/ authorized person submitting the Bid……………………………………………….

4. Name, Designation, address and Mobile Number of alternate person………………………………………….

5. Address of the firm/Company ………………………………………………………………………………...

…………………………………………………………………………………

6. Tel no. with STD code (O) ………………………. (Fax) …………………….. (R) ……………………...

7. Mobile No. of the person submitting the Bid..………………………………………………………………….

8. E-mail of the person submitting the Bid………..……………………………………………………………...

9. Organization's email ID………………………………………………………………………………………..

10. Website Address ……………………………………………………………………………………………….

11. Registration & incorporation particulars of the firm:

Private Limited

Public Limited

Any other – Please specify ……………………………………………………………………….

12. Name of Director(s) ………………….…………………………………………………………………..……….

13. Email ID of Director (s) …………………………………………………………………………………….......

14. Mobile Number of Director (s) …………………………………………………………………………………

15. Bidder’s bank, its address and current account number ............……………………………………………….. ………………………………………………………. ……………………………………………………….

16. Permanent Income Tax number, Income Tax circle.………...................……………………………………… (Please attach copies of income tax return for last one year)





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17. GST Number …………………………………………………………………………………………... (Please attach copies of Goods & Service Tax Registration Number)

18. TIN Number ………………………………………………………………………………………………….....

19. Description of similar work of providing of Tools and Equipment for Agriculture Skills provided

executed during the last five years (Please furnish copies of completion certificate as per criteria of

bid document.





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UNDERTAKING

1. I, the undersigned certify that I have gone through the terms and conditions mentioned in the bidding

document and undertake to comply with them.

2. The rates quoted by me are valid and binding upon me for one year and it is certified that the

rates quoted are the lowest rates as quoted in any other institution in India.

3. I/We give the rights to the State Project Director, Haryana School Shiksha Pariyojna Parishad

Shiksha Sadan, Sector -5, Panchkula to forfeit the Earnest Money/Security money deposit by me/us

in case of breach of conditions of Contract.

4. I hereby undertake to provide Tools and Equipment for Agriculture Skills as per the directions given

in the tender document/contract agreement.

Place:

Date:

Signature of Bidder/Authorized signatory.......................................

Name of the Bidder..........................................................................

Seal of the Bidder





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SECTION-4

CERTIFICATE OF NEAR RELATIVES





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CERTIFICATE

Certificate on Non-Participation of near Relatives in the tender

I …………………………………………………, S/o .................................................................................. ,

R/O……………………………………………………………………………………………………….

hereby certify that none of my relative(s) as defined in tender document is/are employed in Haryana School

Shiksha Pariyojna Parishad as per details given in tender document. In case at any stage, it is found that the

information given by me is false/ incorrect, HSSPP office shall have the absolute right to take any action

including termination of the Contract as deemed fit/without any prior intimation to me.

Signed

For and on behalf of the Bidder

Name (caps)

Designation

Date





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SECTION-5

INSTRUCTIONS TO THE BIDDERS





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Instructions to bidder on Electronic Tendering System & General Instructions

A. Information to Bidders:

1. The Bidders can download the tender documents from the Portal:

https://etender.hry.nic.in

2. Date and Time of making payment of tender fee, earnest money deposit (EMD) and e-

service fee is as under:

A Online submission of EMD, Tender fee & e-Service Fee

(combined together)

Option-1: Through Net Banking

On or before 07.10.2019 upto

12:00 hrs.

B Online submission of EMD, Tender Fee & e-Service

Fee(combined together)

Option-2: Through RTGS/ NEFT

On or before 08.10.2019 upto

11:00 hrs.

3. Instruction to bidders on Electronic Tendering System:-

i. Registration of bidders on e-Procurement Portal:-

Detailed instructions may be seen under ― Help for Contractors‖ option available on

Home Page of NIC e-Procurement Portal i.e https.//etenders.hry.nic.

ii. Information about Digital Certificate:-

Detailed instructions may be seen under ―Information about DSC‖ option available

on Home Page of NIC e-Procurement portal i.e https.//etenders.hry.nic.

iii. Instruction about Online Payment of Tender Document Fee/e-Service

Fee/Earnest Money:

Bidders have to pay Earnest Money Deposit (EMD), tender Document fees & e-

Service Fees online only as applicable. For detailed instructions refer to FAQ for

Online Payment available at Home page of NIC e-Procurement portal i.e

https://etenders.hry.nic.in.

iv. Important Instructions & Help manual for online bidding:

Detailed instructions may be seen under ― Bidders Manual Kit‖ option available on

Home page of NIC e-Procurement Portal i.e https://etenders.hry.nic.in.

v. Other General issues:

Solutions of general queries may be seen under ― FAQ‖ option available on Home

Page of NIC e-Procurement Portal i.e https://etenders.hry.nic.in.

4. The Bidders shall have to pay for the Tender Documents Fee, EMD Fees & e-Service Fee

online by using the service of secure electronic payment gateway. The secure electronic

https://etender.hry.nic.in/

https://etenders.hry.nic.in/







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payments gateway is an online interface between bidders and online payment authorization

networks.

5. Intending bidders will be mandatorily required to sign-up online (create user account) on the

website https://etenders.hry.nic.in to be eligible to participate in the e-Tender. In case the

intended bidder fails to pay Tender Fee, e-Service Fee and EMD Fee (combined together)

under the stipulated time frame, he/she shall not be allowed to submit his/ her bids for the

respective event/ Tenders.

6. In case of payment of Tender Fee, e-Service Fee and EMD Fee through RTGS/ NEFT, the

interested bidders must remit the funds at least T+1 working day (Transaction + One Day) in

advance as mentioned above and make payment via RTGS/NEFT to the beneficiary account

number specified under the online generated challan. The intended bidder/ Agency thereafter

will be able to successfully verify their payment online, and submit their bids on or before

the expiry date & time of the respective events/ Tenders at https://etenders.hry.nic.in

7. However, the details of the EMD, Tender document Fee & E – Service Fee are required to

be filled/ provided at the time of online Bid Preparation.

8. Online Technical Envelope—Reference details of the Earnest Money Deposit, Tender

Document Fee & e-Service Fee instrument and scanned copies of supporting documents and

QR/technical criteria with proper index and page numbering on all the documents have to be

provided as per Checklist of this document.

9. The offer without prescribed earnest Money, Tender Fee & E-Service fee is liable to be

summarily rejected. The deficiency in the remaining documents and tender requirement can

be made subject to the decision of committee/authorities.

10. All bidders are hereby explicitly informed that conditional offers or offers with deviation

from the conditions of contract the bid not meeting the minimum eligibility or any other

requirements stipulated in the tender document are liable to be rejected.

11. The parties to the Bid shall be the ‗Bidders‘ (to whom the work has been awarded) and the

office of the State Project Director, HARYANA SCHOOL SHIKSHA PARIYOJNA

PARISHAD, Shiksha Sadan, Sector 5, Panchkula shall be the Client.

12. For all purposes of the contract including arbitration there under, the address of the bidder

mentioned in the bid shall be final unless the bidder notifies a change of address by a

separate letter sent by registered post with acknowledgement due to the Office of the State

Project Director, HARYANA SCHOOL SHIKSHA PARIYOJNA PARISHAD, Shiksha

Sadan, Sector 5, Panchkula . The bidder shall be solely responsible for the consequences of

any omission or error to notify change of address in the aforesaid manner.

13. The authorized dealer should submit authority letter of their manufacturer, to quote the rates

on their behalf failing which tender is liable to be rejected. When manufacturer as well as its

dealer/s both quote the rates in the same purchase case, then for the purpose of distribution

of order, they will be considered as one offer & the order/rate contract will be placed on that

firm only which has quoted lower rates among such offers & the offer is as per NIT.

14. Bidding is open to all eligible bidders meeting the eligibility criteria. One bidder can submit

only one bid. All costs of preparing tender including visits to site and carrying out

investigation and research are to bidders account. The bidders are advised to contact State







20

Project Director, HSSPP in the office of client for any clarification and amplification on the

equipment material required to be provided.

15. The Client shall have the authority to get the statements/submissions furnished by the

bidders verified from the concerned officers/offices.

16. Bidders making false or misleading representations or submissions in the forms, Statements

and attachments submitted in proof of qualification requirement shall be debarred from

future tendering and shall also be blacklisted in addition to disqualification for the work

apart from forfeiture of earnest money.

17. In case there is a single bid, the same may be referred to the higher authority for its

further decision. Decision of higher authorities shall be final.

18. EMD:-

The firms are required to deposit Earnest Money as indicated above failing which

the tenders are liable to be rejected. Manufacturing Micro & Small Enterprises (MSEs) of the

State, Central or Haryana Public Sector Enterprises and ―approved sources‖ as declared by

the Industries Department, Haryana, are exempted from the deposit of EMD. The condition

shall be deemed to be amended to this extent as per provisions contained at Para 13(i)(ii) of

G.O. No.2/2/2010-4I-BII of dated 28.05.2010 (Annexure-I) and Para no 3(A)(ii) of G.O. No.

2/2/2016-4I BII (1) of dated 20.10.2016 (Annexure-II) (or as amended from time to time in

this regard)

19. Performance Security:

The successful tenderer shall be required to deposit Performance Security Deposit

as per provisions contained in Govt. of Haryana G.O. No. 2/2/2016-4I BII(2) dated 20-10-

2016 as under:-

Sr. No. Type of Firm/Enterprises Value of Performance Security Deposit

1 Haryana based firms:-

(i) # Haryana Based Micro and

Small Enterprises (MSEs)

(i) @0.2% of the order value or estimated value of

Rate Contract (where maximum value of rate

contract (RC) is indicated, it will be on the

basis of the same)

(ii) @2% of the order value or estimated value of

Rate Contract (where maximum value of rate

contract (RC) is indicated, it will be on the

basis of the same)

(ii) Haryana based

other

firms/enterprises

2 Other States/ UTs based firms @5% of the order value or estimated value of Rate

Contract

(where maximum value of rate contract (RC) is

indicated, it will be on the basis of the same)





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The performance security will be submitted in the shape of Bank Guarantee of any

scheduled bank by the bidder/contractor. The said condition shall be deemed to be amended to

this extent as per provisions contained G.O. No. 2/2/2016-4I BII(2) dated 20-10-2016 as at

Annexure III (or as amended from time to time in this regard)

20. Price Fall Clause:

Price quoted in the tender/quotation or approved in the Rate Contract for the stores

(equipments) shall not exceed in any way the lowest price at which the tenderer quote for the

supply the stores of identical description to HSSPP, Panchkula/ State Government

Institutions/Undertakings/any other person during the delivery period/currency period of the

rate contract. If, at any time during the delivery period/currency period, the successful tenderer

reduces the rates/sale price of the quoted stores (equipments) to any person at the price lower than

the price chargeable under the supply order/ rate contract, the tenderers should forthwith notify

such reduction and inform this office and the price payable under the supply order/contract for the

stores (equipments) supplied after the date of coming into force of such reduction of the rates

shall stand correspondingly reduced to that level. The successful tenderers shall promptly notify

the reduction of rates to this office. The tenderer shall also give a certificate on their bills that the

rates charged by them are not in any way higher to those quoted by them to HSSPP and other

State (Annexure-I) Government etc., during the corresponding period. HSSPP shall be required to

ensure that requisite certificate is given by the concerned bidder on the bills before releasing their

payments.

21. Negotiation of Rates

Regarding negotiations of rates, policy issued by the State Government vide G.O.

No.2/2/2010-4-IB-II dated 18.06.2013 (Annexure-IV), G.O. No.2/2/2010-4-IB-II dated

16.06.2014 (Annexure-V), G.O. No.2/2/2010-4-IB-II dated 09.02.2015 (Annexure-VI) will be

applicable. The decision of competent authority shall be final.

22. Concession to MSMEs of State:

State Government ―Haryana State Public Procurement Policy for MSME -2016‖ issued

vide G.O. No. 2/2/2016-4I BII(1) dated 20-10-2016 and G.O. No. 2/3/2018-4IB-II dated

# Haryana based MSEs will be eligible for performance security deposit @ 0.2% who have

filed Entrepreneurs Memorandum (Micro or Small Enterprise category) in the Industries

Department Haryana and who participate directly in the tendered/quoted items and offering

to supply the entire quoted quantity manufactured from their own Haryana based unit.





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23.04.2018 (Annexure-VII) will be applicable in respect of concessions to Haryana based

MSMEs and KVIs. For claiming the relevant concession/s like Tender Fee, Earnest Money Deposit

(EMD), Turnover, Exemption in respect of Past Performance & Experience, Purchase Preference

and Performance Security, the bidders are required to submit the documentary proof from

Government authorities showing that they come under Haryana based manufacturing MSME/KVI

units as the case may be e.g. *Entrepreneurs Memoranda in Haryana in bidder‘s name and further

subject to fulfillment of eligibility criteria as provided in the said Policy of 2016.

*Note:- To claim the concessions/benefits under the above policy, the bidder is required to submit

Manufacturing Entrepreneurs Memorandum issued by the Industries Department Haryana in

respect of the quoted item or Udhyog Aadhaar Memorandum (UAM) of Haryana based

manufacturing enterprises in respect of the quoted item (Ref. Industries & Commerce Department

Haryana Memo No.TS/DS&D/11389-A Dated 03.07.2018) and further subject to fulfillment of

eligibility criteria as provided in the said Policy of 2016 and amendments from time to time.

23. Purchase Preferences for approved Sources

HSSPP reserves the right to allow purchase preference to the approved sources,

including Central or Haryana State Public Sector Undertakings/Enterprises, provided that such

approved source takes part in the bidding process and the quoted prices of the approved source is

within 10% of the lowest acceptable price, other things being equal. However, such purchase

preference would be available to the approved source only at the lowest acceptable price. The

latest list of Approved Source is contained in Government Order no. 6/03/2007-4IB-II dated: 14-

02-2008 of the Industries Department and is subject to further amendment from time to time.

24. Grievance Redressal Mechanism for dealing with the representations/ complaints/ letters of the

participating bidders/ firms:

A time bound Grievance Redressal Mechanism for dealing with the representations/ complaints/

letters of the participating bidders/ firms in the tendering process in the State Public Procurement will

be governed by State Government Policy issued vide G.O No.2/2/2016-4I-B II of dated 25.07.2016

(Annexure-VIII). All the bidders/ firms who want to make any representation/ complaint against any

issue related to their technical scrutiny of the bids may do the same within 5 working days (up to

05:00 P.M. of the Fifth Working day) of the date of issue of letter/ intimation. They have to ensure

that their communication is delivered/ reached within 5 working days and delay in postal will not be

counted as a valid reason. No representation/ complaint in whatsoever manner from the bidders/ firms

will be entertained after the opening of Financial Bid.





23

25. Procurement of Stores through Rate Contract System : Wherever competent authorities considers

expedient that more than one supplier/ manufacturers should be kept on rate contract, it may so decide on case to

case basis.

26. All Annexures, as mentioned above are available at website i.e. www.hsspp.in.‖

27. Warranty

Warranty of equipments should be ensured by the successful bidder.

28. MINIMUM ELIGIBILITY CRITERIA

The following shall be the minimum eligibility criteria for selection of bidders technically.

a. Legal Valid Entity: The biddershould be a firm/ Organization/ Institute/ Company/

Corporation/ Society/Registered Trust/Incorporated in India and should be registered as

Manufacturer/supplier of material/equipment/machinery for any skill viz. Retail, Security,

Automobile, Beauty & Wellness, Physical Education & sport, Health Care, Banking

Finance Insurance Services, Apparel and Fashion, Travel and Tourism & Agriculture.

b. Registration: The Bidder should have a registered number of GST for the location where

business is located income tax/pan number and TIN/GST number.

c. Certification: The Bidder must possess a valid ISO certification as on date of

submission of bid. Relevant proof in support shall be submitted.

d. Experience: The Bidders should have experience of 5 years in the similar field i.e.

providing and installation of tools and equipments of Agriculture skill to Government

Departments/Public Sector/Undertakings (Central or State)/ reputed Organizations and has

to submit the relevant experience certificate to the tune of 03 works of each 30% estimated

value or 2 works of each of 45% of estimated value or 1 work of 60% value of the

estimated cost in last five years..

e. The bidder should have minimum average turnover of Rs.3.00 Crore for the last 3

financial years i.e. 2015-16, 2016-17 & 2017-18.

Documents supporting the Minimum Eligibility Criteria:-

(i) In proof of having fully adhered to the minimum eligibility criteria at 28(a), attested

copy of Certificates of Incorporation issued by the respective registrar of

firms/companies.

(ii) In proof of having fully adhered to minimum eligibility criteria at 28 (b), attested

copies of P A N n o . & GST no.

(iii) In proof of having fully adhered to minimum eligibility criteria at 28 (c), attested

http://www.hsspp.in/





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copies of Certificate be attached.

(iv) In proof of having fully adhered to minimum eligibility criteria at 28 (d), attested

copy of experience certificates for completed work be attached.

(v) Attested copy of the Audited Balance Sheets along with audit report signed by the CA

having CA‘s Registration No. /Seal for the last three financial year i.e. for 2015-16, 2016-

2017 and 2017-18 shall be acceptable, as per 28 (e).

29 Forfeiture of EMD

Earnest money deposit may be forfeited:

i. If the bidder withdraws his bid during the period of bid validity specified by the

bidder in the bid form; or

ii. In case of successful bidder, if the bidder

Fails to sign the contract in accordance with the terms of the tender

document.

Fails to furnish required performance security in accordance with the terms

of tender document within the time frame specified by the Client.

Fails or refuses to honor his own quoted prices for the services or part

thereof.

30. VALIDITY OF BIDS:

Bids shall remain valid and open for acceptance for a period of

6 m o nt h s ( 1 8 0 d a ys ) from the last date of submission of Bids.

In case Client calls the bidder for negotiation then this shall not amount to cancellation

or withdrawal of original offer which shall be binding on the bidder.

The Client may request for extension of validity period of bid for another period of 60

days, without any modifications and without giving any reasons thereof.

31. SUBMISSION OF BIDS:

The Bid cannot be submitted after the last date of bid submission. However, the competent

authority of the office of the state Project Director, Haryana School Shiksha Pariyojna

Parishad, Shiksha Sadan, Sector-5, Panchkula reserves the right to extend the date/time for

receipt of bids, before opening of the Technical bids.

The tender documents along with the required eligibility documents have to be scanned and

kept ready for uploading on the e-procurement portal.

The documents are to be saved in the PDF format.





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The tender document along with eligibility documents have to be scanned and saved as

Technical documents. The Technical document saved in the PDF format is to be uploaded

on the e-procurement portal in the Technical Document Folder.

As per Section 10, Financial Bid is to be filled online in the given online form on the e-

procurement portal.

32. BID OPENING PROCEDURE

The Technical Bids shall be opened on prescribed date by the Committee

authorized by the competent authority of the office of the State Project Director,

Haryana School Shiksha Pariyojna Parishad.

The date fixed for opening of bids, if subsequently declared as holiday by

the Government, the revised date of schedule will be notified. However, in

absence of such notification, the bids will be opened on next working date,

time remaining unaltered.

33. CLARIFICATION ON TECHNICAL BID EVALUATION

The technical bids shall be evaluated based on the available documents submitted

by the bidder. To assist in the examination, evaluation, and comparison of the

bids, and qualification of the bidders, the Client may, at its discretion, ask any

bidder for a clarification of its bid. Any clarification submitted by a bidder that is

not in response to a request by the Client shall not be considered. The Client‘s

request for clarification and the response shall be in writing.

If a bidder does not provide clarifications of its bid by the date and time set

in the Client‘s request for clarification, his bid will be rejected.

Client also reserves right to seek confirmation/clarification from the issuing

agency, on the supporting documents submitted by the bidder.

34. TECHNICAL BID EVALUATION (SEGREGATED TYPE)

The Client shall follow two bid system where the Technical bid and financial bid

shall be evaluated separately.

The Technical bids basic evaluation shall be based on the following

Responsiveness of the bid i.e. receipts are duly filed, signed and accepted with

documents in complete form, including authorization letter.

Documents in proof of meeting the minimum eligibility Criteria.

Any other documents as required to support to responsiveness of the bidder as per

the bid document.





26

35. FINANCIAL BID OPENING PROCEDURE:

The Financial Bids of all the technically qualified Bidders shall be opened, as decided

by committee.

36. RIGHT OF ACCEPTANCE:

The State Project Director, Haryana School Shiksha Pariyojna Parishad, Shiksha Sadan,

Sector -5, Panchkula reserves all rights to reject any bid including of those bidders who

fail to comply with the instructions without assigning any reason whatsoever and does

not bind itself to accept the lowest or any specific bids. The decision of competent

authority in this regard shall be final and binding.

Any failure on the part of the bidder to observe the prescribed procedure and any attempt

to canvass for the work shall render the bidder‗s bids liable for rejection.

Higher authority reserves the right to award any or part or full contract to any successful

bidder/agency(s) at its discretion and this will be binding on the bidders.

In case of failure to comply with the provisions of the terms and conditions mentioned, by

the agency that has been awarded the contract, competent authority reserves the right to

award the contract to the next higher bidder or any other outside agency and the

difference of price shall be recovered from the defaulter agency who has been

awarded the initial contract and this will be binding on the bidders.

The competent authority of Haryana School Shiksha Pariyojna Parishad Shiksha Sadan,

Sector -5, Panchkula may terminate the Contract if it is found that the Contractor is black

listed on previous occasions by any of the Government Departments / Institutions /

Local Bodies / Municipalities / Public Sector Undertaking etc.

37. NOTIFICATION OF AWARD BY ISSUANCE OF „LETTER OF ACCEPTANCE‟

After determining the successful evaluated bidder, Client shall issue a Letter of

Acceptance (LoA) in duplicate, who will return one copy to Client duly acknowledged,

accepted and signed by the authorized signatory, within Three (3) days of receipt of the

same by him.

The issuance of the Letter of Acceptance to the bidder shall constitute an integral part

and it will be a binding to the contract.

The time taken between the date of issue of LoA and Notice to Proceed shall not

prevent the contractor to mobilize the resources for providing the required Tools and

Equipments for Agriculture skills.

The supply/provisioning of the required Tools and Equipments for Agriculture skill to





27

various Schools will only commence once the sample products/material submitted by the

Contractor are approved by the nominated committee authorized by the State Project

Director, HSSPP.

38. PEROFRMANCE BANK GUARANTEE /SECURITY DEPOSIT:

The successful bidder within 10 days of the acceptance of the LoA shall execute a

Performance Bank Guarantee (PBG) in the form of bank guarantee of any nationalized

bank, on the ordered value of the contract, as per clause-19 of bid document. The

Performance bank Guarantee (PBG) should remain valid for one year, to be reckoned from

the date of issuance of LOA.

The Bank Guarantee shall be forfeited by order of the competent authority of the client in

the event of any breach or negligence or non-adherence of any terms/conditions of

contract or for unsatisfactory performance or non-acceptance of the work order

If the contractor is called upon by the competent authority of the client to deposit security

and the contractor fail to provide the security deposit within the period specified such

failure shall constitute a breach of contract and contract shall be terminated. In that case,

the client shall be entitled to make other arrangement at the risk, cost and expense of the

contractor.

On due performance and completion of the contract in all respects, the security deposit

will be returned to the contractor without any interest.

39. NOTICES TO PROCEED

After the acceptance of the LoA and securing Performance Bank Guarantee from the

successful bidder, Client shall issue the ‗Notice to proceed‘, to the contractor authorizing

to commence supply only once the sample of the material equipment is approved by the

Authorized Committee at specified locations.

40. SIGNING OF CONTRACT AGREEMENT

The successful Bidder shall enter into contract and shall execute and sign the Contract

Agreement in accordance with the Articles of Agreement before commencement of the

services.

Client shall prepare the draft Articles of Agreement in the Performa included in this

Document, duly incorporating all the terms of agreement between the two parties and

send the same in duplicate to the successful Bidder for their concurrence.

The successful Bidder shall return the duly concurred copies of the draft Articles of

Agreement within Two (02) days, duly printed on the correct amount of stamp





28

paper, duly adjudicated by the registrar of stamps where the contract is proposed to be

executed.

The Client shall sign the Contract Agreement and return a copy of the same to the successful

bidder.

41. RETURNING OF EARNEST MONEY DEPOSIT

The Earnest money Deposit of the unsuccessful bidders in the technical bid shall be

returned o n award of contract/supply order to the Successful bidder.

The Earnest money deposit of all the bidders shall be returned, in case of cancellation of

Tender after the opening of Technical Bids and prior to opening of financial bids.

For the successful bidders, Earnest money will be discharged upon the bidder signing the

contract form and after furnishing the requisite performance security in the form of Bank

Guarantee which will got verified by Parishad.





29

SECTION-6

GENERAL CONDITIONS OF

CONTRACT (GCC)





30

1. DEFINITIONS

GENERAL

In this Contract including the Schedules the following words and expressions shall

(unless the context requires otherwise) have the meaning assigned to them in this Schedule.

―Agreement‖ The word ―Agreement‖ and ―Contract‖ has been used interchangeably.

"Contractor" The word "Contractor" and the "Successful Bidder' has been used interchangeably.

Client The word "Client" shall mean the Office of the State Project

Director, Haryana School Shiksha Pariyojna Parishad Shiksha

Sadan, Sector -5, Panchkula

Party The word ―party‖ means the Successful Bidder to whom the work of

providing Tools and Equipments for Agriculture Skills has been awarded and the Client.

Name of skill Tools and Equipments for Agriculture Skills

Letter of

Acceptance

Shall mean the intent of the Client to engage the successful

bidder for supply of items/materials.

Notice to

Proceed

Shall mean the date at which the supply of items/materials are to

commence in Client‘s specified locations.

‗Confidential

Information‘

Shall mean all information that is not generally known and which is

obtained / received during the tenure of the contract and relates

directly to the business / assets of Client including the information having the commercial value.

Termination

Date”

Shall mean the date specified in the notice of Termination given

by either Party to the other Party, from which the Contract shall stand terminated.

Termination Notice

Shall mean the notice of Termination given by either Party to the

other Party Contractor Shall mean the successful bidder to whom the work of providing

mechanized housekeeping services in Client‘ premises have been

CONFIDENTIALITY

The Contractor shall take all precautions not to disclose, divulge and / or disseminate

to any third party any confidential information, proprietary information on the Client‘s

business or security arrangements (including but not limited to the Assignment

Instructions, Schedules and other subsequent Agreements) and/or business of the

Client. The obligation is not limited to any scope and the Contractor shall be held

responsible in case of breach of the confidentiality of Client‘s information.





31

If the Contractor receives enquiries from Press / News / Media/ Radio / Television

or other bodies / persons, the same shall be referred by the Contractor to Client

immediately on receipt of such queries.

2. SERVICES REQUIRED BY THE CLIENT

The Contractor shall provide/supply Tools and Equipments for Agriculture Skills at

Client‘s specified location as per the details given in the tender document, or at any

other location as required by the Client to be read with the Special Conditions of

Contract, Assignment Instructions and Schedule of Requirements.

The Contractor shall provide/supply required equipment and machinery to the Client‘s

as given in the tender and it is the sole responsibility of the Contractor that the work is

executed in all respects in accordance with the Contractor‘s obligations.

3. COMMENCEMENT OF SERVICES

The Contract shall become legally binding and in force only upon:

The successful Bidder within 10 days of acceptance of LoA shall execute and furnish Bank

Guarantee from a Commercial Bank/Nationalize Bank in an acceptable form in favour of the

State Project Director, HSSPP, Panchkula.

The Performance bank Guarantee (PBG) should remain valid for one year, to be reckoned

from the date of issuance of LOA.

The Contractor shall commence supply of items/material to the Client‘s within 60 days

from the date of samples are approval by the committee appointed by HSSPP.

4. CONTRACTOR‟S OBLIGATIONS:

The Contractor shall provide the required tools and equipments to the Client‘s as per

Schedule o f R e q u i r e m e n t S ection-7 which may be amended from time to time by

the Client during the Contractual period and it shall always form part and parcel of the

Contract. The Contractor shall abide by such assignments, as provided by the Client

from time to time.

All rates quoted must be F.O.R destination where the Tools and Equipments for Agriculture

Skills items are to be supplied and shall include all incidental charges include GST. HSSPP

will not pay any cartage or transportation charges.

The Contractor/Bidders must agree for immediate free replacement in case any discrepancy

is found with regard to quality/quantity of the material to be supplied by them under the

Contract/Tender.

The successful Bidder will supply the ordered material and submit the delivery challan from





32

school authorities along with stock register entry to HSSPP, Head quarter under this tender

after completion of 60 days (60 days to be reckoned from the date after receipt of inspection

note from HSSPP).

5 CONTRACTOR‟S LIABILITY

The Contractor shall completely indemnify and hold harmless the Client and its employees

against any liability, claims, losses or damages sustained by it or them by reason of

any breach of contract, wrongful act or negligence or accident by the Contractor or any of

its employees engaged in the supply and installation of the required Equipments to the

Client. The Client is not responsible for any compensation or otherwise.

The Contractor shall not be liable in any way whatsoever and the Client hereby expressly

waives any right to, any loss, injury, damage, cost or expense of whatsoever nature

directly or indirectly:

Caused by, resulting from or in connection with any Act of Terrorism or any Biological

or Chemical Contamination or any Nuclear Risks.

Consisting of, caused by, resulting from or in connection with any loss, damage,

destruction, distortion, erasure, corruption or alteration of Electronic Data from any

cause whatsoever (including but not limited to Computer Virus) unless such loss, damage,

destruction, distortion, erasure, corruption or alteration of Electronic Data was due to the

negligence or default of the Contractor or any of its employees engaged in the provision

of Tools and Equipments for Agriculture Skills to the Client.

The Contractor shall not Sub-Contract or Sub-let, transfer or assigns the contract or any

other part thereof. In the event of the contractor contravening this condition, Client shall

be entitled to place the contract elsewhere on the contractors risk and cost and the

contractor shall be liable for the loss or damage, which the Client may sustain in

consequence or arising out of such replacing of the contract.

6. CLIENT‟S OBLIGATIONS

Except as expressly otherwise provided, the Client shall, at its own expense,

provide timely all the required facilities to enable the Contractor to carry out the

assigned task.





33

7. VALIDITY OF RATE CONTRACT

The accepted rates shall come in force from the date of signing of Contract Agreement

and will be valid for one year. In case of breach of conditions of Contract or in the event of not

fulfilling the minimum requirements / statutory requirements, the Client shall have the right to

terminate the contract forthwith in addition to forfeiting the performance security amount

deposited by the contractor and initiating administrative actions for black listing etc. solely at the

discretion of the competent authority of the office of the Client.

8. PAYMENTS

100% payment shall be made on receipt of bills from Contractor after successful

completion of job and in proof, he will submit the delivery challan from school authorities

along with stock register entry to HSSPP, Head quarter in the format given at the time of

supply order.

The rate contract shall be valid for the period of a period of one year.

Client shall be entitled to deduct in accordance with Applicable Law, Income Tax at

source (TDS) or withholding tax or other deductions (as the case may be), from any

payments made to the Contractor, and the amount so deducted shall be deemed to be a

payment made to the Contractor. Client shall provide a certificate certifying the

deduction so made.

No payment shall be made in advance on the basis of the order of award of work.

Discount if any applicable should be mentioned in the quoted price list. Discount mentioned

separately will not be considered. This should be a part of Financial Bid.

9. PENALTIES

Penalty clause for rejected samples/ material offered by the Bidder:

In case, the material offered for inspection by the firm fails to meet the

specifications stipulated in NIT/Order/Contract and the samples are rejected by the

Inspecting Committee, the HSSPP will have the right to levy a penalty at 0.1% of the total

order value. In case, the material offered for inspection fails during the 2nd

inspection also,

the HSSPP will have the right to increase the penalty to 0.25% of the total order value. In

case, the material offered fails during the 3rd

and final inspection also, the firm will be liable

for penal action including forfeiture of performance security, risk purchase, debarring/

blacklisting in future, no further opportunity for inspection would be provided to the supplier





34

firm.

Penalty to firm on Delay in delivery: The Contractor shall commence supply &

installation of all tools & equipments and submit the delivery challan from school

authorities along with stock register entry to HSSPP, Head quarter under this tender within

60 days (60 days to be reckoned from the date of receipt of inspection note from

HSSPP, Head quarter) failing which a penalty of @1% per day for ordered value of

said work for first 30 days shall be imposed. The penalty amount will be deducted

from the invoice/bill of the Contractor. If the Contractor is not able to meet the

requirement of supply of material after 30 days, the contract shall liable to be

terminated, Security Deposit Performance Bank Guarantee shall be forfeited and Bank

guarantee will be encashed. The Client will have the power to award work to any other

Agency for supply of the material at the risk and cost of the Contractor.

10. FORCE MAJEURE - OBLIGATIONS OF THE PARTIES

“Force Majeure” shall mean any event beyond the control of Client or of the

Contractor, as the case may be, and which is unavoidable notwithstanding the reasonable

care of the party affected, and which could not have been prevented by exercise of

reasonable skill and care and good industry practices and shall include, without

limitation, the following:

(i) War, hostilities, invasion, act of foreign enemy and civil war;

(ii) Rebellion, revolution, insurrection, mutiny, conspiracy, riot, civil commotion

and terrorist acts;

(iii) Strike, sabotage, unlawful lockout, epidemics, quarantine and plague;

(iv) Earthquake, fire, flood or cyclone, or other natural disaster.

As soon as reasonably practicable but not more than 48 (forty-eight) hours

following the date of commencement of any event of Force Majeure, an

Affected Party shall notify the other Party of the event of Force Majeure

setting out, inter alia, the following in reasonable detail:

The date of commencement of the event of Force Majeure;

The nature and extent of the event of Force Majeure;

The estimated Force Majeure Period,

Reasonable proof of the nature of such delay or failure and its anticipated effect

upon the time for performance and the nature of and the extent to which, performance of





35

any of its obligations under the Contract is affected by the Force Majeure.

The measures which the Affected Party has taken or proposes to take to

alleviate/mitigate the impact of the Force Majeure and to resume performance of such

of its obligations affected thereby.

Any other relevant information concerning the Force Majeure and /or the rights

and obligations of the Parties under the Contract.

11. TERMINATION

This Contract may be terminated forthwith by the Client by giving written notice to the Contractor

if :

The Contractor is in material breach of its obligations under this Agreement

and or, in the case of such breaches capable of being remedied, fails to

remedy that breach within thirty days of receiving notice of such breach; or

The Contract may be terminated forthwith by the Client by giving written

notice to the Contractor, if:

In case of breach of any of terms and conditions of the Contract by the Contractor, the

Client shall have the right to cancel/terminate the Contract without assigning any reason

thereof, and in such a event the security deposit in the form of performance Bank

Guarantee shall be forfeited and encashed.

The Contractor does not provide material and equipment as per the requirements of the

Client or / and as per the Schedule of Requirements within scheduled time.

If Contractor fails to perform any other obligation under the contract.

If Contractor as found by Parishad, has engaged in fraud and corruption, in competing for or

in executing the contract or has committed gross violation of the terms and condition of the

tender.

12. Any point not covered under The Terms and Conditions of the Tender

For any point not covered under the provisions of the tender, SPD, HSSPP, Panchkula shall be the

competent authority, whose orders in this regard shall be final and binding upon the bidders.

13. DISCLAIMER

The relatives / near relatives of employees of the Client are prohibited from participation in this

bid. The near relatives for this purpose are defined as:

a. Members of a Hindu Undivided Family.





36

b. Their husband or wife.

c. The one is related to the other in the manner as father, mother, son(s), son‘s wife

(daughter-in-law), daughter(s) & daughter‘s husband (son-in-law), brother(s) & brother‘s

wife, sister(s) and sister‘s husband (brother-in-law)

14. INSOLVENCY

The State Project Director, Haryana School Shiksha Pariyojna Parishad Shiksha Sadan,

Sector -5, Panchkula may at any time by notice in writing summarily terminate the

contract without compensation to the contractor in any of the following events, that is to

say:-

If the contractor being an individual or if firm, any partner in the contractors firm

shall at any time be adjudged insolvent or shall have receiving order or orders for

administration of his estate made against him or shall take any proceedings for liquidation

or composition under any insolvency not for the time being in force or shall make any

inconvenience an assignment of his efforts of enter into any arrangements or composition

with his creditors on suspended payment of if the firm is dissolved with partnership act;

or

(i) If the contractor being a company shall pass a resolution or the court shall make

an order for the liquidation of the affairs or a receiver or Manager on behalf of

the debenture holder shall be appointed or circumstances shall have arisen which

entitled the court or debenture holders to appoint a receiver or Manager.

(ii) If the contractor commits any breach of this contract not herein specifically

provided for: Provided always that such determination shall not prejudice

any right of action or remedy which shall have accrued or shall accrue

thereafter to the Client and provided also that the contractor shall be liable to

pay the Client for any extra expenditure, he is thereby put to but shall not

be entitled to any gain on re-purchased

15 CURRENCIES OF BID AND PAYMENTS

The Bidder shall submit his price bid / offer in Indian Rupees and payments under this

contract will be made in Indian Rupees.

16 RISK AND COST

In case the contractor fails to execute the work or left the work in between or shows his

inability to complete the work then the Parishad shall terminate the contract and allot the work to the





37

other contractor on the risk and cost of the original contractor (to whom the contract was given

earlier). In such a case the amount incurred in excess of the sum which would have been paid to the

original contractor that will be borne and paid by the original contractor. In addition to the above, the

performance security of the original contractor shall also be forfeited by the Parishad.

17. BLACKLISTING :

Without prejudice to the terms & conditions mentioned in the bid document, SPD will have discretion

to take necessary action for blacklisting the firm / agency on the following grounds :-

i) In case of termination of contract on any ground

ii) In case of breach of terms & conditions of contract agreement

iii) In case of late delivery of equipments.

iv) In case contractor fails to execute/ complete the work.

18 PSSE/ACS (SE), HARYANA SHALL HAVE THE POWER:

(i) To increase the quantum of penalty specified in this tender as deemed fit.

(ii) To impose penalty in case of nature of mistakes not covered in this tender.

(iii) In case the payment of the bill has already been made, the recovery of amount of penalty

can be made from other bills of the firm.

(iv) A contractor may make a representation against any order of the Parishad within thirty

days from the date of passing of such order to the PSSE whose decision will be final and

binding upon the appellant firm and further there is no provision for the second appeal in

this regard.

19. GOVERNING LAWS AND SETTLEMENT OF DISPUTE

Any claims, disputes and or differences (including a dispute regarding the existence,

validity or termination of this Contract) arising out of, or relating to this contract

including interpretation of its terms shall be resolved through joint discussion of the

Authorized Representatives of the concerned parties.

However, if the disputes are not resolved amicably by the discussions as

aforesaid within a period of 60 days, then the matter will be referred for adjudication

to the arbitration of a sole arbitrator in accordance with the provisions of the

Arbitration and Conciliation Act, 1996 ( a m e n d e d f r o m t i m e t o t i m e ) . The

Sole Arbitrator shall be nominated/ appointed by the Principal Secretary

( School Education)/Additional Chief Secretary School Education,





38

Haryana . The decision of the sole arbitrator shall be final and binding on the parties. The

venue for the Arbitration proceedings will be Panchkula/Chandigarh

Jurisdiction of Court: The jurisdiction of the courts shall be in Panchkula/Chandigarh.





39

SECTION-7

SCHEDULE OF

WORK/REQUIREMENTS





40

In this Schedule of Requirements, the details of supply of Tools and Equipment for

Agriculture Skill to be supplied by the Contractor and also other information, instructions of the

Client and instructions to the Contractor and all such other aspect of the Contracts are to be

mentioned.

1. SCOPE OF WORK

All rates quoted must be F.O.R destination (at school level) where the tools & equipments, is to

be supplied. The Procuring entity will not pay any cartage or transportation charges.

The bidders are required to quote the basic rates, the delivery/ transportation costs/ applicable

GST and duties etc, under online price bid.

No separately charges for packaging and forwarding will be paid.

Name of Supplier/Manufacture should be mentioned on the supplied material/items.

The quantity of tools & equipments (Stores) can be increased or decreased, as per the guidelines

issued by Government.

Name and number of schools may vary. Bidders will supply the ordered material within 60 days after approval of samples by the committee

in full quantity.

The rates and the contract will be valid for one year from the date of award of the contract.

Where ISI marked items are available in the market, only those (ISI marked) must be

quoted/supplied.

Inspection will be carried out by the Inspection Committee formed by the HSSPP prior to

commencement or supply material to various schools and random sampling after supply may be

carried out.

Successful Bidder has to provide user manual of tools and equipment along with

operational training to vocational teacher of each school.

List of equipments with quantity to be provided to all respective schools shall be considered as

Single kit (year-wise), whose price is to be quoted by bidder under online price bid. However, L1

will be decided on total bid value of all kits.

2. TENTATIVE REQUIREMENTS

The bidder shall supply/ provide the required number of items to the Client. The Contractor is required to quote prices in the Price Schedule, which is uploaded

online.

Year wise List of schools i.e. delivery destination (F.O.R) of Tools and equipments is at Appendix-A.

Year wise List of equipments along with specifications is at „Appendix-B‟.





41

„Appendix-A‟

The list of schools along with detailed Specifications are as under:-

A. List of Distt.Wise 48 Schools

Year 2015-16 (Level 3& 4)

Sr. No. Name of District School Name Code

1 Bhiwani GSSS Kalod Gudha 6130903501

2 Bhiwani GSSS Kaliyana 6130600503

3 Bhiwani GSSS Sangwan 6131000903

4 Bhiwani GSSS Sohansara 6130806603

5 Bhiwani GSSS Golpura 6130507404

6 Fatehabad GSSS Baliala 6100400701

7 Fatehabad GSSS Alika 6100400304

8 Fatehabad GMSSSS Indachhoi 6100501703

9 Fatehabad GSSS Bhirdana 6100106702

10 Gurgaon GSSS Khandwla 6180404903

11 Hisar GSSS Dobhi 6120701604

12 Hisar GSSS Panihari 6120303502

13 Hisar GSSS Balak 6120300304

14 Hisar GGSSS Dhandoor 6120701102

15 Kaithal GSSS Rajound 6050500104

16 Kaithal GSSS Barot Bandrana 6050206103

17 Kaithal GSSS Balbehra 6050101602

18 Kaithal GSSS Kurar 6050301203

19 Kaithal GSSS Karora 6050406903

20 Kaithal GSSS Chosala 6050302303

21 Karnal GSSS Sangoha 6060415301

22 Karnal GSSS Biana 6060509001

23 Kurukshetra GSSS Kanipla 6040305702

24 Sirsa GSSS Risalia Khera 6110205703

25 Yamuna Nagar GSSS Tumbi 6030111401

26 Fatehabad GSSS Chander Kalan 6100500602

27 Gurgaon GSSS Sherpur 6180207903

28 Hisar GSSS Bhatol Kharkara 6120503002

29 Hisar AMSSS Uklana Gaon 6120901905

30 Hisar GGSSS Bass 6120500305

31 Kaithal GSSS Kharak 6050602302

32 Kaithal GSSS Patti Afgan 6050205703

33 Kaithal GSSS Gaggarpur 6050103102

34 Karnal GSSS Kutail 6060104102

35 Karnal GSSS Subhri 6060415401





42

36 Kurukshetr a GSSS Dhurala 6040303203

37 Kurukshetra GSSS Deeg 6040102202

38 Mahendergarh GSSS Nizampur 6160412702

39 Mewat GSSS Kairaka 6200510001

40 Mewat GSSS Nuh 6200508418

41 Mewat GSSS Akera 6200511704

42 Panchkula GSSS Rattewali 6010201301

43 Panchkula GSSS Ramgarh 6010200102

44 Panipat GSSS Bapoli 6070600303

45 Rohtak GSSS Meham 6140301802

46 Sirsa GSSS Kussar 6110603302

47 Sirsa AMSSS Jalalana 6110501207

48 Sirsa AMSSS Jhiri 6110100705





43

Appendix-B

Year 2015-16 (Level 3& 4)

Specifications of Tools and Equipments of Agriculture skill, to be provided to 48 Schools

(whose names are given in above table)

Sl.

No.

Name of the

Equipment

Specifications of equipment

No of Items

required per

lab/school

1

Fawda/ Spade

Description: Designed for digging unprepared ground.

Features: Ideal for digging or loosening soil

Wooden handle: - 900mm Hardened & tempered steel blade with rust preventive

coating Blade Head: - 140mm

6

2

Kuhrpi

Large size material-wooden/plastic handle high carbon

steel. Finish hardened steel blade designed for loosening

and weeding the soil, working manual Dimension 3x6 inches, Colour Multi

5

3

Kudali

Description: Multipurpose tool for digging and aerating

jobs. Features: Hardened & Tempered Steel blade with

rust preventive coating

Handy for Digging in camps and sports ground

Wooden Handle

5

4 Sickle Made of iron with wooden handle 12-18-inch blade with wooden/plastic handle standard

6

5

Rake 3 in 1 with handle

Description: Multipurpose tool for break up compacted

ground, raking and levelling beds. Features:

Used as rake, spade& hoe

Wooden handle

Hardened and tempered steel blades Light weight easy to use

6

6

Power Tiller

Description: Designed for vegetable and flower gardens or

small holdings. Compact and lightweight, allow problem-

free tillage even in confined spaces or around low

vegetation. Features:

Power: 5.5 HP - 4KW

Gearbox: 1 Forward & Reverse Speed

Rotor 3+3 blades -80cm with protection discs

Handle bars: Adjustable

2

7

Measuring Tape Description: Measuring of land area 30-35 mtr standard

tape. Features: Use for decide to area of Demonstration of

Agriculture crop.

4

8 Jute Rope (20 Metre) (Jute/ Coir/ Plastic rope of 20 Metre) 5

9 Plastic tub for

harvesting

Product Description:

Made from food grade HDPE, these crates can withstand -

30ºC to +75ºC temperature and also hygienic, non-toxic,

5





44

anti-rust, acid proof, and not attacked by fungus insects.

10 Knapsack Sprayer Manual

(16 litre sprayers with flat fan, Hollow cone, Anvil & Reflex nozzles

5

11

Bucket (Metal Sheet) Made of iron sheet for holding and moving goods 20 Ltrs,

Gl sheet, 12 inches dia High Finish Smooth Edges can be customized as per buyer specification

5

12 Personal Protective

Equipment (PPE)

Include gloves, foot and eye protection, protective hearing

devices (earplugs, muffs) hard hats, respirators and fully

body suits.

6

13

Tagadi (Tasla)

Description: Designed for use at Farm for broadcasting of

fertilizer & granual as well as use for collection of farm

animal dung etc. Features: Tasla made from Premium

Quality 0.6mm CR and GL/GP sheets. Size 14 inches to

22 inches with Flat & Round edge.

5

14 Seed Development

Tray

PLASTIC TRAY OF OUTER SIZE 56X33 CM. with

Two Partitions of Size 30*19.5 cm and one Centre

Partition of Size 30*12.5 cm.

5





45

„APPENDIX-A‟

B.List of District wise - 61 Schools

For Year 2016-17 and 2017-18 (Level 1 to 4)


1 Ambala GSSS Ghel 6020201802

2 Ambala GSSS Bari Bassi 6020601402

3 Ambala GSSS Dhanana 6020607901

4 Ambala GSSS Panjokhra 6020200904

5 Ambala GSSS Dheen 6020401003

6 Ambala GSSS Thamber 6020407002

7 Ambala GSSS Laha 6020500902

8 Bhiwani GSSS Norangabass Rajputana

6130603402

9 Bhiwani GSSS Singhani 6130806502

10 Bhiwani GSSS Bajina 6131000203

11 Bhiwani GSSS Hassan 6131003202

12 Faridabad GSSS Kheri Kalan 6191604304

13 Faridabad GSSS Tilpat 6191608303

14 Fatehabad GSSS Daryapur 6100102402

15 Fatehabad GSSS Bangaon 6100101403

16 Fatehabad GSSS Dhand 6100301004

17 Fatehabad GSSS Shekhupur Daroli 6100302202

18 Fatehabad GSSS Hassanga 6100402801

19 Fatehabad GSSS Mohamdpur Sotter 6100404701

20 Fatehabad GSSS Laloda 6100502401

21 Fatehabad GSSS Parta 6100505103

22 Fatehabad GSSS Karandi 6100702401

23 Gurgaon GSSS Jharsa 6180105803

24 Gurgaon GSSS Mohdpur Jharsa 6180108802

25 Hisar GSSS Arya Nagar 6120700103

26 Jind GSSS Ghimana 6090101203

27 Jind GSSS Kharkhana 6090302002

28 Kaithal GSSS Bhunsla 6050106702

29 Kaithal GSSS Kasour 6050602002

30 Karnal GSSS Uncha Samana 6060414101

31 Karnal GSSS Gheer 6060414501

32 Kurukshetra GSSS Sambhalkhi 6040107502

33 Kurukshetra GSSS Thol 6040108403

34 Kurukshetra GSSS Bodhni 6040200902

35 Kurukshetra GSSS Harigarh Bhorakh 6040207803

36 Mewat GSSS Kalwari 6200600601

37 Palwal GSSS Aurangabad 6211700204

38 Panchkula GSSS Barwala 6010204701

39 Panchkula GSSS Rampur Thadeon 6010400201

40 Panipat GSSS Nara 6070502701





46

41 Panipat GSSS Raksera 6070400901

42 Rewari GSSS Siha 6170306103

43 Rohtak GSSS Sanghi 6140404401

44 Rohtak GSSS Singhpura Khurd 6140404801

45 Sirsa GSSS Balasar 6110600503

46 Sirsa AMSSS Kaluana 6110203607

47 Sirsa GSSS Alikan 6110100102

48 Sirsa GSSS Sukhchain 6110104202

49 Sirsa GSSS Ganga 6110202507

50 Sirsa GSSS Kaluana 6110203604

51 Sirsa GSSS Mehna Khera 6110303305

52 Sirsa GSSS Mithi Sureran 6110303704

53 Sirsa GSSS Jodhkan 6110402203

54 Sirsa GSSS Rampura Dhillon 6110404403

55 Sirsa GSSS Bahia 6110600402

56 Sirsa GSSS Bajekan 6110700303

57 Sirsa GSSS Kanwarpura 6110702202

58 Sirsa GSSS Suchan 6110705304

59 Yamuna Nagar GSSS Khurdban 6030200101

60 Yamunanagar GSSS Harnaul 6030309903

61 Kurukshetra GSSS Seonsar 6040205702





47

„APPENDIX-B‟

Year 2016-17 and 2017-18 (Level 1 to 4)

Tools and Equipments of Agriculture skill, to be provided to 61 Schools (whose names are

given in above table)

Sl.

No.

Name of the Equipment Specifications No of Items

required per

lab

1 Digging Spdae (Kassi) Wood Handle Size 30" & 36" with Standard

Quality Pick Axe: Handle Size 30" with

Standard Quality Blade - L 10", Front Width - 6½" Back Width - 9"

10

2 Garden Rake A conventional style garden rack fitted with a

lightweight aluminium handle 54" Aluminium Shaft Carbon Steel Blade Metal Head

10

3 Digging Shovels Specifications: Blade Length = 7.75", Blade

Material = Steel, Blade width = 5.875 in

Coated Blades - Yes, D-Grip Handle - Yes,

Handle Material - Wood Product Depth =

2.13-inch, Product Height = 25-inch, Product

Weight (lb.) = 1.62, Product Width (in): 5.75

8

4 Levelling Planks Levelling of soil, before planting 4ft x 1 ft x 4 inch made by Wood

4

5 Soil Auger For taking out soil samples Standard of two

sizes. Augers Screw type 100mm, Extension

rod 1-meter length with threading at both ends

couplings. Set for two spanners and tee piece. Working Area 3'x2'x2' Size of HEPA 3'x2'x6"

6

6 Portable PH and moisture

meter

PH Pen Tester, THZY High Accuracy Pocket

Size PH Meter with ATC (Automatic

Temperature Compensation) Backlit Light

LCD 0-14 PH Measurement Range, 0.01

Resolution Handheld PH, Pen Tester, Model

SZ-THZX-1042085, Shipping Weight 124 lbs

4

7 Seed cum Fertilizer drill

(Optional depending on

budget)

Placing seed and fertilizers at proper depth

and in furrows

3

8 Tagadi (Tasla) Tasla made from Premium Quality 0.6mm CR

and GL/GP sheets. Size 14 inches to 22 inches with Flat & Round edge.

6

9 Buckets Steal Made of iron sheet for holding and moving

goods 15 Litres, Gl sheet, 12 inches dia High

Finish Smooth Edges can be customized as per buyer specification

5

10 Wheel borough Made of steel fitted with wheels can hold and move goods in small distances Standard steel

1





48

body of 30 kg capacity

11 Manually operated rotating drum

Made of steel drum with handle mediumsize 25ltr. Capacity

1

12 Earthen Pots Treating of seed with insecticides by shaking

the pots Standard pot with 5 Ltr capacity with lid

5

13 Khurpa with (wooden

Handle)

Large size material-wooden/plastic handle

high carbon steel. Finish hardened steel blade

designed for loosening and weeding the soil,

working manual Dimension 3x6 inches,

Colour Multi

13

14 Knapsack sprayer (power sprayer)

Plastic body 15 Ltr capacity 1

15 Sprinklers fitted with plastic pipe

Medium size garden sprinklers fitted with water pipe 1/2 inch with 100 ft long pvc pipe

5

16 Watering cans large & medium

Small and Large (Plastic/ GL sheet) 5Ltr capacity standard Gl material

6

17 Household spray pump

for insecticides

Spray pump for insecticides 1/2 Ltr capacity

standard spray pump with plastic body

3

18 Measuring Jar Application of insecticides & pesticides using

a Knapsack Sprayer Standard glass jar with

100-500 ml markings on it

1

19 Protective clothing/ material

Overall coats, Sun glasses, hand gloves and other items

5

20 Pheromone Trap A pheromone trap is a type of insect trap that

uses pheromones to lure insects. Control of

white grub. Dimensions: 118mm diameter x 50mm height

5

21 Sickles Made of iron with wooden handle 12-18-inch blade with wooden/plastic handle standard

13

22 HDPE sheets 10x10 meter

To cover the harvested crop 150-200-micron black HDPE sheets

5

23 Hedge cutter Scissors Cutting and pruning 16-inches standard with

wooden handles Blade Length 9" (230mm)

4

24 Pruning Knife Medium Weight, Length 109m, Width:

29mm, Height 19mm, Net Weight 85.9gm.

Knife Stainless Steel with Wood handle/s lightly curved blade.

3

25 50 kg gunny/PVC new empty bags

For grading and storage of crop produce 25

26 Gum Shoes/ pairs For use during rain and irrigation Standard gum shoes of 6-8 number size

5

27 Demonstration sign

boards

Display of crop data and other info Locally

made board of 2x3 ft size with 4 ft height legs

with wood

3

28 Measuring Tape Measuring of land area 30-35 mtr standard tape

3

29 Large box for storage For storage Agri. Tolls &Equipment‘s 4.6 x 2.5 x 3 ft Locally made trunk made of Gl

4





49

sheet

30 Fawda/ Spade Description: Designed for digging unprepared

ground.

Features: Ideal for digging or loosening soil

Wooden handle: - 900mm

Hardened & tempered steel blade with rust

preventive coating Blade Head: - 140mm

5

32 Kudali Description: Multipurpose tool for digging

and aerating jobs. Features: Hardened &

Tempered Steel blade with rust preventive

coating

Handy for Digging in camps and sports

ground Wooden Handle

7

34 Rake 3 in 1 with handle Description: Multipurpose tool for break up

compacted ground, raking and levelling beds.

Features:


Wooden handle

Hardened and tempered steel blades

Light weight easy to use

8

35 Power Tiller Description: Designed for vegetable and

flower gardens or small holdings. Compact

and lightweight, allow problem-free tillage

even in confined spaces or around low

vegetation. Features: Power: 5.5 HP - 4KW

Gearbox: 1 Forward & Reverse Speed

Rotor 3+3 blades -80cm with protection discs

Handle bars: Adjustable

2

36 Measuring Tape Description: Measuring of land area 30-35

mtr standard tape. Features: Use for decide to

area of Demonstration of Agriculture crop.

6


38 Plastic tub for harvesting Product Description: Made from food grade HDPE, these crates

can withstand -30ºC to +75ºC temperature and

also hygienic, non-toxic, anti-rust, acid proof,

and not attacked by fungus insects.

7

39 Knapsack Sprayer

Manual

(16 litre sprayers with flat fan, Hollow cone,

Anvil & Reflex nozzles

5

40 Bucket (Metal Sheet) Made of iron sheet for holding and moving

goods 20 Ltrs, Gl sheet, 12 inches dia High

Finish Smooth Edges can be customized as per buyer specification

6


Equipment (PPE)

Include gloves, foot and eye protection,

protective hearing devices (earplugs, muffs)

hard hats, respirators and fully body suits.

8

42 Tagadi (Tasla) Description: Designed for use at Farm for 6





50

broadcasting of fertilizer & granual as well as

use for collection of farm animal dung etc.

Features: Tasla made from Premium Quality 0.6mm CR and GL/GP sheets. Size 14 inches

to 22 inches with Flat & Round edge.

43 Seed Development Tray PLASTIC TRAY OF OUTER SIZE 56X33

CM. with Two Partitions of Size 30*19.5 cm

and one Centre Partition of Size 30*12.5 cm.

7





51

„APPENDIX-A‟

C. List of District Wise 11 Schools

For Year 2018-19 and 2019-20 (Level 1 to 4)


1 KARNAL GSSS DACHER 6060203702

2 KARNAL GHS TAKHANA 6060300501

3 HISAR GSSS KIRMARA 6120201103

4 Mewat GHS Neem Khera 6200208003

5 Mewat GHS Doba 6200202802

6 Mewat GHS Marora 6200403301

7 Mewat GHS Mahun 6200206504

8 Mewat GHS Rawali 6200202103

9 Mewat GHS Bibipur 6200508202

10 Mewat GHS Bhadas 6200405701

11 Mewat GHS Umra 6200403901





52

APPENDIX-B‟

Year 2018-19 and 2019-20 (Level 1 to 4)

Specifications of Tools and Equipments of Agriculture skill, to be provided to 11 Schools (whose

names are given in above table)

Sl. No.

Name of the Equipment Specifications No of Items required per lab

1 Digging Spdae (Kassi) Wood Handle Size 30" & 36" with

Standard Quality Pick Axe: Handle Size

30" with Standard Quality Blade - L 10", Front Width - 6½" Back Width - 9"

6

2 Garden Rake A conventional style garden rack fitted

with a lightweight aluminium handle 54"

Aluminium Shaft Carbon Steel Blade

Metal Head

6

3 Digging Shovels Specifications: Blade Length = 7.75",

Blade Material = Steel, Blade width =

5.875 in Coated Blades - Yes, D-Grip

Handle - Yes, Handle Material - Wood

Product Depth = 2.13-inch, Product

Height = 25-inch, Product Weight (lb.) =

1.62, Product Width (in): 5.75

6

4 Levelling Planks Levelling of soil, before planting 4ft x 1 ft x 4 inch made by Wood

4

5 Soil Auger For taking out soil samples Standard of

two sizes. Augers Screw type 100mm,

Extension rod 1-meter length with

threading at both ends couplings. Set for

two spanners and tee piece. Working Area 3'x2'x2' Size of HEPA 3'x2'x6"

5

6 Portable PH and moisture

meter

PH Pen Tester, THZY High Accuracy

Pocket Size PH Meter with ATC

(Automatic Temperature Compensation)

Backlit Light LCD 0-14 PH Measurement

Range, 0.01 Resolution Handheld PH,

Pen Tester, Model SZ-THZX-1042085, Shipping Weight 124 lbs

3

7 Seed cum Fertilizer drill

(Optional depending on

budget)

Placing seed and fertilizers at proper

depth and in furrows

3

8 Tagadi (Tasla) Tasla made from Premium Quality

0.6mm CR and GL/GP sheets. Size 14

inches to 22 inches with Flat & Round

edge.

6

9 Buckets Steal Made of iron sheet for holding and moving goods 15 Ltrs, Gl sheet, 12 inches

5





53

dia High Finish Smooth Edges can be customized as per buyer specification

10 Wheel borough Made of steel fitted with wheels can hold

and move goods in small distances

Standard steel body of 30 kg capacity

1

11 Manually operated rotating drum

Made of steel drum with handle mediumsize 25ltr. Capacity

1

12 Earthen Pots Treating of seed with insecticides by

shaking the pots Standard potwith 5 Ltr capacity with lid

5

13 Khurpa with (wooden Handle) Large size material-wooden/plastic handle

high carbon steel. Finish hardened steel

blade designed for loosening and weeding

the soil, working manual Dimension 3x6 inches, Colour Multi

5

14 Knapsack sprayer (power sprayer)

Plastic body 15 Ltr capacity 1

15 Sprinklers fitted with plastic

pipe

Medium size garden sprinklers fitted with

water pipe 1/2 inch with 100 ft long pvc

pipe

4

16 Watering cans large & medium

Small and Large (Plastic/ GL sheet) 5Ltr capacity standard Gl material

5

17 Household spray pump for

insecticides

Spray pump for insecticides 1/2 Ltr

capacity standard spray pump with plastic body

3

18 Measuring Jar Application of insecticides & pesticides

using a Knapsack Sprayer Standard glass

jar with 100-500 ml markings on it

1

19 Protective clothing/ material Overall coats, Sun glasses, hand gloves and other items

5

20 Pheromone Trap A pheromone trap is a type of insect trap

that uses pheromones to lure insects.

Control of white grub. Dimensions: 118mm diameter x 50mm height

5

21 Sickles Made of iron with wooden handle 12-18-

inch blade with wooden/plastic handle

standard

10

22 HDPE sheets 10x10 meter To cover the harvested crop 150-200- micron black HDPE sheets

5

23 Hedge cutter Scissors Cutting and pruning 16-inches standard

with wooden handles Blade Length 9"

(230mm)

4

24 Pruning Knife Medium Weight, Length 109m, Width:

29mm, Height 19mm, Net Weight

85.9gm. Knife Stainless Steel with Wood

handle/s lightly curved blade.

3

25 50 kg gunny/PVC new empty bags

for grading and storage of crop produce 20

26 Gum Shoes/ pairs For use during rain and irrigation 4





54

Standard gum shoes of 6-8 number size

27 Demonstration sign boards Display of crop data and other info

Locally made board of 2x3 ft size with 4 ft height legs with wood

2

28 Measuring Tape Measuring of land area 30-35 mtr standard tape

3

29 Large box for storage For storage Agri. Tolls &Equipment‘s 4.6

x 2.5 x 3 ft Locally made trunk made of

Gl sheet

3

30 Fawda/ Spade Description: Designed for digging

unprepared ground.

Features: Ideal for digging or loosening

soil

Wooden handle: - 900mm

Hardened & tempered steel blade with

rust preventive coating Blade Head: - 140mm

5

31 Kuhrpi Large size material-wooden/plastic handle

high carbon steel. Finish hardened steel

blade designed for loosening and weeding

the soil, working manual Dimension 3x6 inches, Colour Multi

5

32 Kudali Description: Multipurpose tool for

digging and aerating jobs. Features:

Hardened & Tempered Steel blade with

rust preventive coating

Handy for Digging in camps and sports

ground Wooden Handle

5

34 Rake 3 in 1 with handle Description: Multipurpose tool for break

up compacted ground, raking and

levelling beds. Features:


Wooden handle

Hardened and tempered steel blades

Light weight easy to use

5

35 Power Tiller Description: Designed for vegetable and

flower gardens or small holdings.

Compact and lightweight, allow problem-

free tillage even in confined spaces or

around low vegetation. Features: Power:

5.5 HP - 4KW Gearbox: 1 Forward &

Reverse Speed Rotor 3+3 blades -

80cm with protection discs Handle bars: Adjustable

2

36 Measuring Tape Description: Measuring of land area 30-

35 mtr standard tape. Features: Use for

decide to area of Demonstration of Agriculture crop.

5





55


38 Plastic tub for harvesting Product Description: Made from food grade HDPE, these

crates can withstand -30ºC to +75ºC

temperature and also hygienic, non-toxic,

anti-rust, acid proof, and not attacked by

fungus insects.

5

39 Knapsack Sprayer Manual (16 litre sprayers with flat fan, Hollow cone, Anvil & Reflex nozzles

5

40 Bucket (Metal Sheet) Made of iron sheet for holding and

moving goods 20 Litres, Gl sheet, 12

inche dia High Finish Smooth Edges can be customized as per buyer specification

5


Equipment (PPE)

Include gloves, foot and eye protection,

protective hearing devices (earplugs,

muffs) hard hats, respirators and fully body suits.

5

42 Tagadi (Tasla) Description: Designed for use at Farm for

broadcasting of fertilizer & granual as

well as use for collection of farm animal

dung etc. Features: Tasla made from

Premium Quality 0.6mm CR and GL/GP

sheets. Size 14 inches to 22 inches with Flat & Round edge.

4

43 Seed Development Tray PLASTIC TRAY OF OUTER SIZE

56X33 CM. with Two Partitions of Size

30*19.5 cm and one Centre Partition of

Size 30*12.5 cm.

5





56

FORMS

FORM-I FORM FOR FINANCIAL CAPACITY

FORM-II ARTICLES OF AGREEMENT

FORM-III PERFORMANCE BANK GURANTEE





57

FORM-I

FORM FOR FINANCIAL CAPACITY

Description Financial years

2015-16 2016-17 2017-18

Annual Turnover

Net Worth

Current Assets

Current Liabilities

Total Revenues

Profit Before Taxes

Profit After Taxes





58

FORM-II

CONTRACT AGREEMENT F O R T E N D E R 391/PO/HSSPP/2019-20 dated 16-09-2019

THIS AGREEMENT is made on ……………….. between S t a t e P r o j e c t

Director , Office of the State Project Director, Haryana School Shiksha Pariyojna Parishad

Shiksha Sadan, Sector -5, Panchkula (hereinafter referred to as ―Client‖ which expression

unless excluded or repugnant to the context be deemed to include his successors and assigns),

and whose principal place of office is at Shiksha Sadan, Sector 5 , Panchkula( Haryana)

AND

having its registered office at………………………… .(Hereinafter referred to as

―the Contractor‖) which expression shall unless excluded by or repugnant to the context be

deemed to include his successors, heirs, executors, administrators, representatives and assigns)

of the other part for providing mechanized housekeeping services to Client.

NOW THIS AGREEMENT WITNESSTH as follows:

(I) WHEREAS the Client invited bids through open tender, vide Notice Inviting

Tender dated 2019 for

.

vide Tender No.

(II) AND WHEREAS the Contractor submitted his bid

vide………………………………… in accordance with the procedure mentioned along

with the bid documents and represented therein that it fulfills all the requirements and

has resources and competence to provide the requisite services to the Client

AND WHEREAS the client has selected M/s as the successful bidder

(“the contractor”) pursuant to the bidding process and negotiation of contract

prices, awarded the Letter of Acceptance (LoA) No. …………………, to

the Contractor on …………………… for a total sum of ………………..

[Rupees… ..................... Only].

IV. AND WHEREAS the Client desires that the s a i d services (as defined in the Bidding

Document) be provided, performed, executed and completed by the Contractor, and

wishes to appoint the Contractor for carrying out such services.

V. AND WHEREAS the Contractor acknowledges that the Client shall enter into

contract with o t h e r contractors / parties for the in case

the Contractor falls into breach of the terms and conditions as stipulated in the Tender

Document and shall waive its claim whatsoever in this regard.

VI. AND WHEREAS the terms and conditions of this Contract have been fully negotiated

between the Client and the Contractor as parties of competent capacity and equal





59

standing.

VII AND WHEREAS the Contractor has fully read, understood and shall abide by all the

terms and conditions as stipulated in the Tender Documents for providing

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ failing which the Contract is liable to be

terminated at any time, without assigning any reasons by the Client.

VIII AND WHEREAS the Contractor shall be responsible for payment of Goods and

Service Tax with Central Excise and Taxation Department. The documentary proof

of the same must be submitted within one month of payment of particular bill for

the amount of Service Tax Charged in the said bill.

IX AND WHEREAS the validity of period of the rate contract agreement is for one year i.e.

from --------------- to ------------------- --.

X AND WHEREAS the Client and the Contractor agree as follows:

1. In this Agreement (including the recitals) capitalized words and expressions

shall have the same meanings as are respectively assigned to them in the

Contract documents referred to.

2. The following documents shall be deemed to form and be read and construed as

part of this Agreement. This Agreement shall prevail over all other Contract

documents.

(a) The Letter of Acceptance (LoA) issued by the Client.

(b) Notice to Proceed (NTP) issued by the Client

(c) The complete Bid, as submitted by the Contractor.

(d) The Addenda, if any, issued by the Client.

(e) Any other documents forming part of this Contract Agreement till

date. (Performance Bank Guarantee, Bank Guarantee)

(f) Charges – Schedule annexed to this Article of Agreement

(g) Supplementary Agreements executed from time to time.

3. Any changes/modifications/amendments required to be incorporated in the

Contract Agreement at a later stage shall be discussed and mutually agreed to

by both the parties and such supplementary agreements shall be binding on both

the parties and shall form the part of this contract agreement.

4. This Contract shall be governed by and construed in accordance with the laws

of India. Each Party hereby submits to the jurisdiction as set out in the

Dispute Resolution Procedure in the Conditions of Contract.

XI. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed

in accordance with the laws of India on the day, month and year indicated above.

(Authorized Signatory) (Authorized Signatory)

(Signed on behalf of candidate) State Project Director,

HSSPP,

Sector 5,

Panchkula





60

FORM-III

PERFORMANCE BANK GUARANTE

(To be executed on Non Judicial stamped paper of an appropriate value)

Bank Guarantee No:..........................................................

Amount of Guarantee:........................................................

Guarantee Period: From .................. to................................

Guarantee Expiry Date:.......................................................

Last date of Lodgment : ......................................................

Date:....................

WHEREAS Office of the State Project Director, Haryana School Shiksha Pariyojna Parishad

Shiksha Sadan, Sector -5, Panchkula having its office at Shiksha Sadan, Sector 5, Panchkula

(hereinafter referred to as ―The Owner‖ which expression shall unless repugnant to the context

includes their legal representatives, successors and assigns) has executed a binding to the contract

on [Please insert date of acceptance of the letter of acceptance(LoA)] (―Contract‖) with [insert

name of the Successful Bidder] ………………………….(hereinafter referred to as the

―Contractor‖ which expression shall unless repugnant to the context include its legal

representatives, successors and permitted assigns) for the performance, execution and

_ shall have

the meaning described to it in the Contract] based on the terms & conditions set out in the Tender

documents number [insert reference number of the Tender Documents] dated [insert date of

issue of Tender Documents]…………………………………….and various other documents

forming part thereof.

AND WHEREAS one of the conditions of the Contract is that the Contractor shall furnish to the

Owner a Bank Guarantee from a scheduled bank in India having a branch at Panchkula for an

amount equal to of the total Contract Sum (the amount guaranteed under this bank

guarantee shall hereinafter be referred to as the ―Guaranteed Amount‖) against due and faithful

performance of the Contract including the performance bank guarantee obligation and other

obligations of the Contractor for the supplies made and the services being provided and executed

by under the Contract. This bank guarantee shall be valid from the date hereof…… till

.

AND WHEREAS the Contractor has approached [insert the name of the scheduled bank] (here in

after referred to as the ―Bank‖) having its registered office at [insert the

address]…………………………………………………………………and at the request of the

Contractor and in consideration of the promises made by the Contractor, the Bank has agreed to

give such guarantee as hereunder:-

(i) The Bank hereby undertakes to pay under this guarantee, the Guaranteed Amount claimed by

the Owner without any further proof or conditions and without demur, reservation, contest,

recourse or protest and without any enquiry or notification to the Contractor merely on a





61

demand raised by the Owner stating that the amount claimed is due to the Owner under the

Contract. Any such demand made on the Bank by the Owner shall be conclusive as

regards the amount due and payable by the Bank under this bank guarantee and the Bank

shall pay without any deductions or set-offs or counterclaims whatsoever, the total sum

claimed by the Owner in such Demand. The Owner shall have the right to make an

unlimited number of Demands under this bank guarantee provided that the aggregate of all

sums paid to the Owner by the Bank under this bank guarantee shall not exceed the

Guaranteed Amount. In each case of demand, resulting to change of PBG values, the

Owner shall surrender the current PGB to the bank for amendment in price.

(ii) However, the Bank‘s liability under this bank guarantee shall be restricted to an amount

not exceeding [figure of Guaranteed Amount to be inserted

here] _____________________________________________________________ Only).

(iii) The Owner will have the full liberty without reference to the Bank and without affecting the

bank guarantee to postpone for any time or from time to time the exercise of any powers

and rights conferred on the Owner under the Contract and to enforce or to forbear endorsing

any powers or rights or by reasons of time being given to the contractor which under law

relating the Surety would but for the provisions have the effect of releasing the surety.

(iv) The rights of the Owner to recover the Guaranteed Amount from the Bank in the

manner aforesaid will not be affected or suspended by reasons of the fact that any dispute

or disputes have been raised by the Contractor and / or that any dispute(s) are pending

before any office, tribunal or court in respect of such Guaranteed Amount and/ or the

Contract.

(v) The guarantee herein contained shall not be affected by the liquidation or winding up,

dissolution, change of constitution or insolvency of the Contractor but shall in all respects and

for all purposes be binding and operative until payment of all money due to the Owner in

respect of such liability or liabilities is effected.

(vi) This bank guarantee shall be governed by and construed in accordance with the laws of

the Republic of India and the parties to this bank guarantee hereby submit to the jurisdiction

of the Courts of Panchkula/Chandigarh for the purposes of settling any disputes or

differences which may arise out of or in connection with this bank guarantee and for the

purposes of enforcement under this bank guarantee.

(vii) All capitalized words used but not defined herein shall have the meanings assigned to

them under the Contract.

(viii) NOT WITH STANDING anything stated above, the liability of the Bank under this bank

guarantee is restricted to the Guaranteed Amount and this bank guarantee shall expire

on ___________ _.

(ix) Unless a Demand under this bank guarantee is filed against the Bank within three (3) months

from the date of expiry of this bank guarantee all the rights of the Owner under this bank

guarantee shall be forfeited and the Bank shall be relieved and discharged from all liabilities

hereunder.

(x) However, in the opinion of the Owner, if the Contractor‘s obligations against which this

bank guarantee is given are not completed or fully performed by the Contractor within

the period prescribed under the Contract, on request of the Contractor, the Bank hereby

agrees to further extend the bank guarantee, till the Contractor fulfills its obligations under

the Contract.

(xi) We have the power to issue this bank guarantee in your favour under Memorandum and

Article of Association and the Undersigned has full power to do so under the Power of

Attorney dated [date of power of attorney to be





62

solveinserted]…………………………………………………granted to him by the Bank.

Date:

Bank

Corporate Seal of the Bank

By its constituted Attorney Signature of a person duly authorized to sign on behalf of the Bank





63

SECTION-9

PRICE SCHEDULE





64

PRICE BID (ON LINE TEMPLATE)

S.N Description Qty. Unit Basic rate (to

be quoted per

kit )

GST (in Rs.)

Freight

Charges

(in Rs.)

GST on

Freight

Charges

Any other

Taxes/

Duties /Levies

Total

Amount

Total

amount

with Taxes

1. For Supply and

installation of

Tools and

Equipments for

Agriculture Skill

under NSQF (for

Level 3 & 4 of Year 2015-16)

48 Per kit

2. For Supply and

installation of

Tools and Equipments for

Agriculture Skill

under NSQF (for

Level 1-4 of year

2016-17 & 2017- 18)

61 Per kit

3. For Supply and

installation of

Tools and

Equipments for

Agriculture Skill

under NSQF (for

Level 1-4 of year

2018-19 & 2019- 20)

11 Per kit

Total





65

SECTION-10

CHECK-LIST

CHECK LIST ON PREPARATION OF TECHNICAL BIDS

Sr. No. Particulars

1. All Technical documents, as per criteria

2. All relevant forms/certificates/undertakings etc as per DNIT

3. Any other documents as required to support to responsiveness

of the bidder, as per the bid document.

4. Attach the proof of authorization to sign on behalf of the

bidder in the Technical Bid.