2018 operating budget - city of monona

City of Monona 2018 Operating Budget

Adopted November 20, 2017

MAYOR Mary K. O’Connor

CITY COUNCIL Brian B. Holmquist Andrew P. Kitslaar

Jennifer A. Kuhr Nancy W. Moore Chad T. Speight Douglas S. Wood

CITY ADMINISTRATOR April A.W. Little

FINANCE DIRECTOR

Marc C. Houtakker

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AMOUNT PERCENT2017 2018 INC/(DEC) INC/(DEC)

BUDGET BUDGETGENERAL FUNDRevenuesLevy 2,579,371$ 2,792,718$ 213,347$ 8.27%

Other RevenuesTaxes (other than property taxes) 583,988 603,620 19,632 3.36%Intergovernmental revenues 1,354,182 1,386,641 32,459 2.40%Licenses and permits 156,350 140,200 (16,150) -10.33%Fines, forfeits and penalties 181,000 186,000 5,000 2.76%Public charges for services 53,900 54,100 200 0.37%Intergovernmental charges 77,219 68,480 (8,739) -11.32%Miscellaneous revenues 406,000 449,000 43,000 10.59%Other financing sources 193,479 158,479 (35,000) -18.09%Appropriated fund balance 160,000 50,500 (109,500) 100.00% Total Other Revenues 3,166,118 3,097,020 (69,098) -2.18%

ExpendituresLegislative 31,442 31,503 61 0.19%Judicial 60,767 81,525 20,758 34.16%Legal 173,000 173,500 500 0.29%Executive Office 178,127 226,940 48,813 27.40%Clerk's Office 91,957 94,240 2,283 2.48%Finance Office 108,006 105,996 (2,010) -1.86%General Government 614,381 455,985 (158,396) -25.78%General Buildings & Plant 156,157 145,018 (11,139) -7.13%Law Enforcement 2,216,342 2,308,054 91,712 4.14%Fire Protection 581,010 583,761 2,751 0.47%Inspections 71,428 79,719 8,291 11.61%Emergency Communications 386,814 431,586 44,772 11.57%Engineering 50,902 52,783 1,881 3.70%Public Works 724,661 758,779 34,118 4.71%Parks 209,910 242,185 32,275 15.38%Planning 90,585 118,163 27,578 30.44%

TOTAL $5,745,489 5,889,738 144,249 2.51%

Expenditure Restraint Estimates Actual Percentage Increase 5.37% Estimated Allowed Increase 2.00% Actual amount under/(over) the allowed increase (29,340)$

Interim Rate with TID out 6.25547000 Must be 5 or greater

Working Capital Percentages 20% Reserve for Working Capital 1,177,948$ Estimated Fund Balance 12/31/17 1,470,916$ Designated to Capital Project fund -$ Difference (292,968)$ Estimated Reserve Percentage -2018 24.12%

2017 BUDGET SUMMARY

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BUDGET BUDGETLIBRARYLevy 537,480$ 557,555$ 20,075$ 3.73%Revenues 239,388$ 239,388$ -$ 0.00%

TOTAL 776,868$ 796,943$ 20,075$ 2.58%

Expenditures 776,868$ 796,943$ 20,075$ 2.58%

COMMUNITY RECREATION SERVICESLevy 469,227$ 471,802$ 2,575$ 0.55%Other Revenues 398,488$ 449,066$ 50,578$ 12.69%

TOTAL 867,715$ 920,868$ 53,153$ 6.13%

Expenditures 869,177$ 920,868$ 51,691$ 5.95%

AMBULANCELevy 157,483$ 172,152$ 14,669$ 9.31%Other Revenues 370,800$ 390,800$ 20,000$ 5.39%Applied Fund Balance 35,000$ -$ (35,000)$ -100.00%

TOTAL 563,283$ 562,952$ (331)$ -0.06%

Expenditures 563,283$ 562,952$ (331)$ -0.06%

DEBT SERVICELevy 2,195,303$ 2,490,900$ 295,597$ 13.46%Other Revenues 210,000$ 60,000$ (150,000)$ -71.43%Applied Fund Balance 140,000$ 400,000$ 260,000$ 185.71%

TOTAL 2,545,303$ 2,950,900$ 405,597$ 15.94%

Expenditures 2,545,303$ 2,950,900$ 405,597$ 15.94%

DEBT SERVICE - LIBRARY EXPANSIONLevy 250,006$ 225,000$ (25,006)$ -10.00%Other Revenues 2,000$ -$ (2,000)$ -100.00%

TOTAL 252,006$ 225,000$ (27,006)$ -10.72%

Expenditures 252,006$ 225,000$ (27,006)$ -10.72%

SOLID WASTE DISPOSAL FUNDLevy 258,230$ 262,957$ 4,727$ 1.83%Other Revenues 86,000$ 90,000$ 4,000$ 4.65%

TOTAL 344,230$ 352,957$ 8,727$ 2.54%

Expenditures 344,230$ 352,957$ 8,727$ 2.54%

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BUDGET BUDGETTRANSITLevy 70,613$ 73,385$ 2,772$ 3.93%Other Revenues 172,821$ 176,072$ 3,251$ 1.88%

TOTAL 243,434$ 249,456$ 6,022$ 2.47%

Expenditures 243,434$ 249,456$ 6,022$ 2.47%

Total Revenues (Without City Levy) 4,645,615$ 4,502,346$ (143,269)$ -3.08%Total Expenditures 11,339,790$ 11,948,814$ 609,024$ 5.37%

City Property Tax Levy 4,072,404$ 4,330,569$ 258,165$ 6.34%General Debt Service 2,195,303$ 2,490,900$ 295,597$ 13.46%Library Expansion Debt Service 250,006$ 225,000$ (25,006)$ -10.00% Total City Property Tax Levy 6,517,713$ 7,046,469 528,756$ 8.11%

Allowed Increase 260,354$

Total amount (under)/over Levy Limit (2,189)$

Tax Rate per $1,000 of Assessed Value 6.07$ 6.27$ 0.20$ 3.26%Library Exp. Debt Service of Assessed 0.24$ 0.21$ (0.03)$ -13.48% Total Tax Rate per $1,000 of assessed 6.31$ 6.48$ 0.17$ 2.62%

Equalized Tax Rate 6.02$ 6.05$ 0.04$ 0.59%

OTHER FUNDS OF THE CITY AMOUNT PERCENT2017 2018 INC/(DEC) INC/(DEC)

BUDGET BUDGETCOMMUNITY DEVELOPMENT AUTHORITYLevy -$ -$ -$ N/ARevenues 58,690$ 48,648$ (10,042)$ -17.11%

TOTAL 58,690$ 48,648$ (10,042)$ -17.11%

Expenditures 58,690$ 48,648$ (10,042)$ -17.11%

TIF DISTRICT NO. 2 Debt ServiceIncrement 1,658,834$ 1,431,032$ (227,802)$ -13.73%Revenues 13,000$ 12,000$ (1,000)$ -7.69%

TOTAL 1,671,834$ 1,443,032$ (228,802)$ -13.69%

Expenditures 1,671,834$ 26,182$ (1,645,652)$ -98.43%

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Capital Projects BUDGET BUDGETLevy -$ -$ -$ N/AApplied Fund Balance -$ -$ -$ N/AOther Revenues 3,334,319$ 2,985,421$ (348,898)$ -10.46%

TOTAL 3,334,319$ 2,985,421$ (348,898)$ -10.46%

Expenditures 3,334,319$ 2,985,421$ (348,898)$ -10.46%

TID #4 CapitalIncrement 272,932$ 299,369$ 26,437$ N/ARevenues 600$ 500$ (100)$ -16.67%

TOTAL 273,532$ 299,869$ 26,337$ 9.63%

Expenditures 640,002$ 1,042,852$ 402,850$ 62.95%

TID #5 CapitalIncrement 346,046$ 331,593$ (14,453)$ N/ARevenues 822,970$ 200$ (822,770)$ -99.98%

TOTAL 1,169,016$ 331,793$ (837,223)$ -71.62%

Expenditures 579,840$ 576,830$ (3,010)$ -0.52%

TID #6 CapitalIncrement 665,330$ 591,558$ (73,772)$ N/ARevenues 8,000$ 2,300$ (5,700)$ -71.25%

TOTAL 673,330$ 593,858$ (79,472)$ -11.80%

Expenditures 545,200$ 550,150$ 4,950$ 0.91%

TID #7 CapitalIncrement 121,607$ 101,951$ (19,656)$ N/ARevenues 1,800$ 2,300$ 500$ 27.78%

TOTAL 123,407$ 104,251$ (19,156)$ -15.52%

Expenditures 112,088$ 109,837$ (2,251)$ -2.01%

TID #8 CapitalIncrement 488,792$ 481,171$ (7,621)$ N/ARevenues -$ -$ -$ N/A

TOTAL 488,792$ 481,171$ (7,621)$ -1.56%

Expenditures 147,943$ 164,696$ 16,753$ 11.32%

Parkland ProjectRevenues -$ -$ -$ #DIV/0!Expenditures -$ -$ -$ #DIV/0!

WATER UTILITYRevenues 1,795,900$ 1,697,000$ (98,900)$ -5.51%Expenditures 1,400,036$ 1,423,359$ 23,323$ 1.67%

SEWER UTILITYRevenues 1,236,000$ 1,287,000$ 51,000$ 4.13%Expenditures 1,212,284$ 1,276,094$ 63,810$ 5.26%

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STORM WATER UTILITYRevenues 586,342$ 587,962$ 1,620$ 99.72%Expenditures 586,342$ 587,962$ 1,620$ 99.72%

CATVRevenues 175,276$ 183,087$ 7,811$ 4.46%Expenditures 170,775$ 127,716$ (43,059)$ -25.21%

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TIF INCREMENT CALCULATIONS

2017 2016Apportioned Equalized Value Interim Equalized Value Amount to Tax Tax

Levy Less TID Value Rate With TID Value Be Levied Increment Increment $ INCREASE% INCREASE

DANE COUNTY 3,590,422.73$ 1,126,449,100 0.003187381 1,262,810,000$ 4,025,056.60$ 434,633.87$ 369,770.39$ 64,863.48$ 17.54%

MONONA GROVE SCHOOL DISTRICT 15,028,171.78$ 1,125,583,889 0.013351445 1,261,944,789$ 16,848,786.44$ 1,820,614.66$ 1,502,052.03$ 318,562.63$ 21.21%

MATC 1,060,876.07$ 1,126,449,100 0.000941788 1,262,810,000$ 1,189,299.30$ 128,423.23$ 108,044.17$ 20,379.06$ 18.86%

CITY OF MONONA 7,046,468.72$ 1,126,449,100 0.006255470 1,262,810,000$ 7,899,470.07$ 853,001.35$ 710,744.43$ 142,256.92$ 20.02%

TOTAL FOR TAX INCREMENT 26,725,939.30$ 1,126,449,100 0.023736084 1,262,810,000$ 29,962,612.41$ 3,236,673.11$ 2,690,611.02$ 546,062.09$ 20.30%

STATE OF WISCONSIN -$

MADISON SCHOOL DISTRICT 10,049.00$

TOTAL FOR AMOUNT TO BE LEVIED 29,972,661.41$

2017 2016Increment Tax Tax

Equalized Value per District Value Increment IncrementTIF #2 60,289,300 1,431,031.60 1,658,834.95 TIF #4 12,612,400 299,368.92 272,931.93 TIF #5 13,970,000 331,593.03 346,045.97 TIF #6 24,922,300 591,557.69 657,330.45 TIF #7 4,295,200 101,951.21 121,606.98 TIF #8 20,271,700 481,170.68 488,792.08

136,360,900 3,236,673.11 3,545,542.36

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ASSESSED ASSESSED ASSESSEDAMOUNT REAL ESTATE PERSONAL TOTAL 2017 2016

GENERAL TAXES NEEDED TAX BASE PROPERTY TAX BASE MILL RATE MILL RATE % INCREASE $ INCREASE

STATE OF WISCONSIN -$ 1,188,176,400 31,706,600 1,219,883,000 0.000000 0.171128 -100.000% ($0.17)

DANE COUNTY 4,025,056.60$ 1,188,176,400 31,706,600 1,219,883,000 3.299543 3.153510 4.631% $0.15

CITY OF MONONA 7,899,470.07$ 1,188,176,400 31,706,600 1,219,883,000 6.475596 6.312642 2.581% $0.16

MATC 1,189,299.30$ 1,188,176,400 31,706,600 1,219,883,000 0.974929 0.973833 0.113% $0.00

MONONA GROVE SCHOOLS 16,848,786.44$ 1,187,423,500 31,432,900 1,218,856,400 13.823438 14.010897 -1.338% ($0.19)

MADISON SCHOOLS 10,049.00$ 752,900 273,700 1,026,600 9.788623 12.018936 -18.557% ($2.23)

TOTAL NEEDED 29,972,661.41$

GROSS MILL RATE-MG 24.573507 24.622010 -0.1970% ($0.05)GROSS MILL RATE-MSD 20.538691 22.630049 -9.2415% ($2.09)________________________________________ _____________ ___________ _____________ __________ _________ ___________ __________STATE CREDITS

STATE SCHOOL TAX CREDIT $2,638,403.49 1,188,176,400 31,706,600 1,219,883,000 -2.162833 -1.990336 8.6667% ($0.17)

_________________________ ______________ _____________ ___________ _____________ __________ _________ ___________ __________

NET MILL RATE MG SCHOOL DISTRICT 22.410674 22.631674 -0.9765% ($0.22)MADISON SCHOOL DISTRICT 18.375858 20.639713 -10.9684% ($2.26)

TAX RATE WORKSHEET -- 2017 TAX ROLL COLLECTED IN 2018CITY OF MONONA

9:56 AM1/18/2018

2017 BUDGETASSESSED VALUE AND LEVY ASSUMPTIONS

ASSESSED VALUEEQUALIZED VALUE 2017 2016 % INCREASEEqualized Value RE PP TOTALwithout TID A $1,126,449,100 $1,041,371,700 8.17% A 16 ASSESSED VALUE 1,145,630,400 32,093,800 1,177,724,200

E 17 ASSESSED VALUE 1,188,176,400 31,706,600 1,219,883,000Equalized Value 42,158,800with TID A $1,262,810,000 $1,187,593,600 6.33% 0.00% 0.00% 3.58%

Increment $136,360,900 $146,221,900 -6.74% MDS SCHOOL DISTRICT RE PP TOTALA 16 ASSESSED VALUE 759,203 276,000 1,035,203

BUDGETED LEVY 2017 2016 % INCREASE $ INCREASE E 17 ASSESSED VALUE 759,203 276,000 1,035,203ILLEGAL TAXES A -$ -$ N/A -$ GENERAL A 2,792,718 2,579,371 8.27% 213,347 LIBRARY A 557,555 537,480 3.73% 20,075 AMBULANCE A 172,152 157,483 9.31% 14,669 DEBT SERVICE A 2,490,900 2,195,303 13.46% 295,597 DEBT SERVICE - LIB EXPANSION A 225,000 250,006 -10.00% (25,006) TAX CREDITS 2017 2016 $ INCREASE % INCREASETRANSIT A 73,385 70,613 3.93% 2,772 A School Tax Cr. $2,638,403.49 $2,344,066.44 $294,337.05 12.56%COMMUNITY RECREATION A 471,802 469,227 0.55% 2,575 SOLID WASTE DISPOSAL A 262,957 258,230 1.83% 4,727 CAPITAL A - - N/A -

TOTAL LEVY 7,046,469$ 6,517,713$ 8.11% 528,756$

LOTTERY CREDIT 2017 2016 $ INCREASEE MG Schools $175.07 $175.07 $0.00E Madison Schools $150.18 $150.18 $0.00

A MG Equalized Value w/o TIF 1,125,583,889TAXING JURISDICTION 2017 2016 % INCREASE $ INCREASE A MG Equalized Value with TIF 1,261,944,789DANE COUNTY E 3,590,422.73$ 3,256,685.00$ 10.25% 333,737.73$ MG SCHOOLS A 15,028,171.78$ 14,454,915.00$ 3.97% 573,256.78 MADISON SCHOOLS A 10,049.00$ 12,338.64$ -18.56% (2,289.64) MATC A 1,060,876.07$ 1,005,694.77$ 5.49% 55,181.30 A CURRENT YEAR ASSESSMENT RATIO 96.60%CITY OF MONONA A 7,046,468.72$ 6,517,713.00$ 8.11% 528,755.72 A PRIOR YEAR ASSESSMENT RATIO 99.17%STATE OF WISCONSIN E - 201,541.76 -100.00% (201,541.76)

TOTAL LEVY 26,735,988.30$ 25,448,888.17$ 5.06% 1,287,100$ E EXPENDITURE RESTRAINT 2.50%

E-ESTIMATED A-ACTUAL

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General FundPercentage

2017 Change2017 Year End 2018 Increase

Budget Estimate Proposed (Decrease)Revenues Taxes (other than property taxes) 583,988 592,647 603,620 Intergovernmental revenues 1,354,182 1,362,196 1,386,641 Licenses and permits 156,350 119,460 140,200 Fines, forfeits and penalties 181,000 181,000 186,000 Public charges for services 53,900 55,602 54,100 Intergovernmental charges 77,219 64,000 68,480 Miscellaneous revenues 406,000 438,000 449,000 Other financing sources 193,479 158,479 158,479 Appropriated fund balance 160,000 - 50,500 Total Revenues 3,166,118 2,971,384 3,097,020 -2.18%

Expenditures General Government 1,248,337 1,224,435 1,299,208 Public Safety 3,255,594 3,190,800 3,403,120 Public Works 705,775 711,121 736,285 Culture, Recreation and Education 209,910 217,046 242,185 Conservation and Development 160,373 164,111 193,440 Other financing uses 165,500 165,500 15,500 Total Expenditures 5,745,489 5,673,012 5,889,738 2.51%

Excess (deficiency) of revenues overexpenditures (2,579,371) (2,701,628) (2,792,718) Local Property Taxes 2,579,371 2,579,371 2,792,718 8.27% Net surplus (deficit) - (122,257) -

Fund Balance - Beginning of Year 1,643,673 1,643,673 1,521,416 Fund Balance - End of Year 1,643,673 1,521,416 1,470,916

-

Community SolidSpecial Revenue Funds Library Recreation CATV Ambulance Waste CDA Totals

Total Revenues 239,388 449,066 183,087 390,800 90,000 48,648 1,400,989 Total Expenditures 796,943 920,868 180,220 562,952 352,957 48,648 2,862,588 Excess (deficit) (557,555) (471,802) 2,867 (172,152) (262,957) - (1,461,599) Balance - Jan 1 114,838 - 44,816 176,784 (98,330) 14,736 252,844 Balance - Dec 31 114,838 - 47,683 176,784 (98,330) 14,736 255,711

Property Tax 557,555 471,802 - 172,152 262,957 - 1,464,466

Debt Service Funds General Library TID #2 TotalsTotal Revenues 60,000 - 1,443,032 1,503,032 Total Expenditures 2,950,900 225,000 26,182 3,202,082 Excess (deficit) (2,890,900) (225,000) 1,416,850 (1,699,050) Balance - Jan 1 738,581 - - 738,581 Balance - Dec 31 338,581 - 1,416,850 1,755,431

Property Tax 2,490,900 225,000 - 2,715,900

The City of Monona's detail executive budget summary is available for public inspection at City Hall,5211 Schluter Road from 8:00 a.m.- 5:00 p.m., Monday-Friday.

2018 EXECUTIVE BUDGET SUMMARY

PUBLIC HEARING NOTICECITY OF MONONA EXECUTIVE BUDGET SUMMARY

NOTICE IS HEREBY GIVEN of a public hearing on the 2018 executive budget to be held before the City Council onMonday, November 6, 2017 at 7:30 p.m. in the Community Room at the Library, 1000 Nichols Road, Monona, WI 53716.

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Capital Projects Funds General TID #4 TID #5 TID #6 TID #7 TID #8 TID #9Total Revenues 2,985,421 299,869 331,793 593,858 104,251 481,171 4,796,363 Total Expenditures 2,985,421 1,042,852 576,830 550,150 109,837 164,696 5,429,786 Excess (deficit) - (742,983) (245,037) 43,708 (5,586) 316,475 (633,423) Balance - Jan 1 187,932 1,535,130 894,660 690,344 (233,783) (318,545) (268,889) Balance - Dec 31 187,932 792,147 649,623 734,052 (239,369) (2,070) 2,122,315

Property Tax - - - - -

Water Sewer Mass StormwaterEnterprise Funds Utility Utility Transit Utility Totals

Total Revenues 1,697,000 1,287,000 176,072 $587,962 $3,748,033Total Expenditures 1,423,359 1,276,094 249,456 $587,962 $3,536,871Excess (deficit) 273,641 10,906 (73,385) $0 ($62,479)Retained Earnings- Jan 1 8,736,363 3,927,371 (29,609) 4,155,678 $16,789,803Retained Earnings - Dec 31 9,010,004 3,938,277 (29,609) $4,155,678 $17,074,350

Property Tax $0 $0 $73,385 $0 $73,385

2017 2018Budget Proposed Amount Percentage

Total Revenues without Tax Levy $4,645,615 4,502,346 (143,269) -3.08%Total Expenditures $11,339,790 11,948,814 $609,024 5.37%

The City's total property tax levies are summarized as follows:Actual Proposed Levy Levy2017 2018 Amount Percentage

General Fund 2,579,371$ 2,792,718$ 213,347$ 8.27%Library 537,480 557,555 20,075 3.73%Ambulance 157,483 172,152 14,669 9.31%Debt Service 2,195,303 2,490,900 295,597 13.46%Debt Service - Library Expansion 250,006 225,000 (25,006) -10.00%Mass Transit 70,613 73,385 2,772 3.93%Community Recreation 469,227 471,802 2,575 0.55%Solid Waste Desposal Fund 258,230 262,957 4,727 1.83%Capital Projects - - - N/A Total Levy 6,517,713$ 7,046,469$ 528,756$ 8.11%

Total without Library Debt levy 6,267,707$ 6,821,469$ 553,762$ 8.84%Tax Rate per $1,000 Assessed Rate $6.07 $6.27 $0.20 3.26%Equalized Rate $6.02 $6.05 $0.04 0.59%

Library Debt Assessed Rate $0.24 $0.21 ($0.03) -14.32%City Assessed Rate 6.07$ $6.27 $0.19 3.10%Total Assessed Rate $6.31 $6.48 $0.17 2.62%

The City's outstanding general obligation debt at December 31, 2017 is $49,745,000.

NOTE: THE PROPOSED RATE FOR MUNICIPAL PURPOSES IS $6.73 PER $1,000OF ASSESSED VALUATION. FOR EXAMPLE, AN HOME ASSESSED AT $295,200 ($6.73X 295.2) WOULD PAY $1,986.70

Expenditure Restraint Estimates Actual Percentage Increase 5.37%

Estimated Allowed Increase 2.00%

Working Capital Percentages 20% Reserve for Working Capital $1,177,948 Estimated Fund Balance 12/31/17 $1,470,916 Difference ($292,968)

Difference

Difference

BUDGET SUMMARY

Year 2017 Year 2016

Average Assessed Home 295,200.00$ 283,900.00$

City of Monona's Mill RateMill Rate For Library Expansion Debt Service 6.27$ 6.07$ Mill Rate For All Other Funds 0.21$ 0.24$

Total Mill Rate for the City 6.47560$ 6.31$

Total CITY Tax Levy 1,911.60$ 1,791.41$

Total City Charges 1,911.60$ 1,791.41$

Increase from 2016 120.19$

CITY OF MONONA Tax Bill From ONLY The City

For Home Assessed at $295,200

Year 2016 Year 2015

Average Assessed Home 1,308,279.00$ 1,311,900.00$

City of Monona's Mill RateMill Rate For Library Expansion Debt Service 6.27$ 6.07$ Mill Rate For All Other Funds 0.21$ 0.24$

Total Mill Rate for the City 6.47560$ 6.31$

Total CITY Tax Levy 8,471.89$ 8,278.09$

Total City Charges 8,471.89$ 8,278.09$

Increase from 2016 193.80$

CITY OF MONONA Tax Bill From ONLY The City

For Commerical Property Assessed at $1,311,000

2017 2018 20182014 2015 2016 TO DATE YEAR END 2017 2018 Proposed ADOPTED

ACTUAL ACTUAL ACTUAL 6/30/17 ESTIMATED BUDGET BUDGET BUDGET BUDGET

TAXES100-41-41110-000 GENERAL PROPERTY TAXES 2,287,933 $2,333,388 2,314,691 2,579,371 2,579,371 2,579,371 2,944,131 2,792,719 2,792,718

TAXES (OTHER THAN PROPERTY TAXES)100-41-41210-000 PUBLIC ACCOMMODATION TAXES 242,868 233,657 280,571 49,135 230,000 242,868 243,000 243,000 243,000 100-41-41220-000 GENERAL SALES TAX DISCOUNT 155 126 172 60 120 120 120 120 120 100-41-41310-000 TAXES FROM CITY OWNED UTILITY 281,920 281,686 310,104 - 310,000 290,000 310,000 310,000 310,000 100-41-41320-000 TAXES FROM OTHER EXEMPT ENTITIES 51,853 52,833 52,605 52,461 52,460 50,000 50,000 50,000 50,000 100-41-41800-000 INTEREST & PENALTIES ON TAXES - 442 68 - 67 1,000 500 500 500

--- 576,796 $568,744 643,520 101,656 592,647 583,988 603,620 603,620 $603,620

--- INTERGOVERNMENTAL REVENUES 100-43-43410-000 SHARED REVENUES 130,522 131,248 131,770 - 131,899 131,899 131,899 131,899 131,899 100-43-43420-000 FIRE INSURANCE 40,432 39,048 42,505 - 47,350 42,000 42,000 47,000 47,000 100-43-43520-000 PUBLIC SAFETY AIDS 20,022 15,386 28,269 20,534 30,000 25,000 50,000 50,000 50,000 100-43-43530-000 TRANSPORTATION AIDS 723,886 832,469 839,203 377,642 755,283 755,283 679,755 754,202 754,202 100-43-43600-000 EXPENDITURE RESTRAINT PROGRAM 62,257 - - - - - - - - 100-43-43600-100 EXEMPT COMPUTER AID 319,194 426,391 370,064 - 397,664 400,000 400,000 403,540 403,540

--- 1,296,313 $1,444,542 1,411,811 398,176 1,362,196 1,354,182 1,303,654 1,386,641 1,386,641

--- LICENSES AND PERMITS100-44-44110-000 LIQUOR & MALT BEVERAGE LICENSES 21,890 22,858 24,824 23,440 24,060 24,000 24,000 24,000 24,000 100-44-44120-100 CIGARETTE LICENSES 1,400 1,400 1,500 1,200 1,300 1,500 1,300 1,300 1,300 100-44-44120-200 OPERATORS LICENSES 10,972 12,710 12,497 6,474 12,000 12,000 12,000 12,000 12,000 100-44-44120-600 OTHER BUSINESS & OCCUPATIONAL LIC 2,668 2,339 3,263 3,058 3,500 2,500 3,000 3,000 3,000 100-44-44200-100 BICYCLE LICENSES 101 87 24 30 50 50 50 50 50 100-44-44200-200 DOG & CAT LICENSES 2,408 2,326 2,321 298 4,100 4,000 4,000 4,000 4,000 100-44-44300-100 BUILDING PERMITS 119,126 41,001 43,856 15,043 30,000 50,000 35,000 41,000 41,000 100-44-44300-200 ELECTRICAL PERMITS 34,946 16,760 17,211 5,886 11,700 20,000 15,000 16,000 16,000 100-44-44300-300 PLUMBING PERMITS 28,313 9,987 10,733 4,551 10,000 14,000 10,000 11,000 11,000 100-44-44300-400 HVAC PERMITS 31,546 10,121 12,229 3,883 7,000 13,000 10,000 11,000 11,000 100-44-44400-000 ZONING PERMITS AND FEES 6,500 7,425 9,240 2,725 7,500 7,500 7,500 7,500 7,500 100-44-44500-000 UNDERGROUND STORAGE FEES 1,560 560 730 - 750 1,200 750 750 750 100-44-44600-000 EXCAVATION PERMIT 8,750 2,500 5,950 5,610 6,000 4,500 6,500 6,500 6,500 100-44-44700-000 DRIVEWAY PERMIT - - 50 - - - - - - 100-44-44900-000 OTHER REGULATORY PERMITS & FEES 2,433 3,981 2,567 788 1,500 2,100 2,100 2,100 2,100

--- $272,613 $134,055 146,995 72,986 119,460 156,350 131,200 140,200 140,200

--- FINES, FORFEITS AND PENALTIES100-45-45110-000 COURT PENALTIES AND COSTS 135,555 167,395 181,453 82,798 168,000 170,000 170,000 175,000 175,000 100-45-45130-000 PARKING VIOLATIONS 10,925 8,200 12,600 7,275 13,000 11,000 11,000 11,000 11,000

--- $146,480 $175,595 194,053 90,073 181,000 181,000 181,000 186,000 186,000



--- PUBLIC CHARGES FOR SERVICE100-46-46100-100 GENERAL GOVERNMENT FEES 6,102 7,724 6,526 3,646 7,000 6,200 6,500 6,500 6,500 100-46-46210-000 LAW ENFORCEMENT FEES 671 2,869 993 520 720 700 700 700 700 100-46-46220-000 FIRE PROTECTION FEES 207 42 102 41 82 200 100 100 100 100-46-46430-000 WEIGHTS AND MEASURES 4,897 6,008 4,690 - 4,800 4,800 4,800 4,800 4,800 100-46-46720-100 PARK SHELTER RENTALS 16,942 21,092 22,065 15,220 22,000 21,000 21,000 21,000 21,000 100-46-46720-200 CELL TOWER RENTALS 17,205 - - - - - - - - 100-46-46720-300 BOAT LAUNCH FEE COLLECTIONS 21,100 14,706 21,000 2,470 21,000 21,000 21,000 21,000 21,000 100-46-46720-400 PARK FIELDS RENTALS - - - 1,874 - - - - - 100-47-47320-000 SCHOOL LIAISON OFFICER 69,844 73,082 76,325 21,216 64,000 77,219 68,480 68,480 68,480

--- $136,968 $125,523 131,701 44,987 119,602 131,119 122,580 122,580 122,580

---

--- MISCELLANEOUS REVENUES100-48-48110-000 INTEREST & DIVIDENDS INCOME 20,417 45,249 63,333 53,357 90,000 50,000 90,000 95,000 95,000 100-48-48130-000 INTEREST ON UT CHG. ON TAX ROLL - 189 - - - - - - - 100-48-48300-100 SALES OF CITY PROPERTY 6,659 3,457 45,117 5,758 8,100 8,000 8,000 8,000 8,000 100-48-48300-200 SALES OF SALVAGE/WASTE PROD - 114 - - - - - - - 100-48-48400-000 INSURANCE RECOVERIES 50,376 35,546 56,309 16,374 45,000 46,000 46,000 46,000 46,000 100-48-48500-000 DONATION AND CONTRIBUTION 40,000 40,000 40,000 40,100 40,100 40,000 40,000 40,000 40,000 100-48-48900-000 MISCELLANEOUS REVENUES 2,812 3,136 8,464 166 1,800 2,000 2,000 2,000 2,000 100-48-48900-100 RENT/ LEASE PAYMENTS 215,636 242,461 311,273 182,937 253,000 260,000 258,000 258,000 258,000

--- 335,900 370,152 524,496 298,691 438,000 406,000 444,000 449,000 449,000

--- TRANSFERS FROM OTHER FUNDS100-49-49220-200 TRANSFER FROM LIBRARY 15,500 15,500 15,500 - 15,500 15,500 15,500 15,500 15,500 100-49-49220-205 TRANSFER FROM AMBULANCE 2,000 2,000 2,000 - 2,000 37,000 2,000 2,000 2,000 100-49-49220-300 TRANSFER FROM CATV 15,982 15,982 7,982 - 2,975 2,975 2,975 2,975 2,975 100-49-49260-100 TRANSFER FROM WATER UTILITY 87,100 87,100 87,100 - 86,999 86,999 86,999 86,999 86,999 100-49-49260-200 TRANSFER FROM SEWER UTILITY 43,220 43,220 43,220 - 43,005 43,005 43,005 43,005 43,005 100-49-49260-400 TRANSFER FROM STORMWATER 8,000 8,000 8,000 - 8,000 8,000 8,000 8,000 8,000 100-49-49300-000 FUND BALANCE APPLIED - - - - - 160,000 15,000 50,500 50,500

--- 171,802 $171,802 163,802 - 158,479 353,479 173,479 208,979 208,979

REVENUES

ACCOUNT JUSTIFICATIONS

TAXES ACCOUNT AMOUNT DESCRIPTION 100-41-41110-000 GENERAL PROPERTY TAX

$ 2,792,718 Amount levied for General Fund purposes

100-41-41210-000 PUBLIC ACCOMMODATION TAX

$ 243,000 These revenues are collected quarterly from motel/hotel establishments based upon 8% of gross sales.

100-41-41220-000 GENERAL SALES TAX DISCOUNT

$ 120 The City is allowed to retain 2% of the sales tax collected on all items sold by the City subject to sales tax, if timely payment is made.

100-41-41310-000 TAXES FROM CITY OWNED UTILITY

$ 310,000 These are taxes paid by the Water Utility to the City and are based upon the Utility's value and the mil rate.

100-41-41320-000 TAXES FROM EXEMPT ENTITIES

$ 50,000 P.I.L.O.T. payments by Monona Meadows, Dane County Housing Authority, Goodwill, and Monona Hills. Based on COLA increase.

100-41-41800-000 INTEREST AND PENALTIES ON TAXES

$ 500 These revenues are generated by interest added to delinquent personal property taxes collected.

INTERGOVERNMENTAL REVENUES ACCOUNT AMOUNT DESCRIPTION 100-43-43410-000 SHARED REVENUES

$ 131,899 Based estimate received from Department of Revenue

100-43-43420-000 FIRE INSURANCE

$ 47,000 Each year the City receives a rebate from the State based upon the premiums collected in the community. This amount is based upon community evaluation of fire prevention programs and may vary depending upon actual fire losses. The amount guaranteed is $10,747. This must be designated to Fire Department's fire prevention program.

100-43-43520-000 PUBLIC SAFETY AIDS

$ 50,000 Police grants

100-43-43530-000 DOT TRANSPORTATION AIDS

$ 754,202 Transportation aid for streets

ACCOUNT AMOUNT DESCRIPTION 100-43-43600-000 EXPENDITURE RESTRAINT

$ -0-

100-43-43600-100 EXEMPT COMPUTER AID

$ 403,540 1997 WI Act 237 exempted business computers from being subject to property taxes beginning with 1999 tax levy collected in 2000. This amount is state aid payment to offset the loss of this taxable property.

LICENSES AND PERMITS ACCOUNT AMOUNT DESCRIPTION 100-44-44110-000 LIQUOR/MALT BEVERAGES

$ 24,000 17 Class B beer and liquor; 11 Class A beer; 9 Class A liquor; 5 Class B beer; 3 Class C wine.

100-44-44120-100 CIGARETTE LICENSES

$ 1,300 Based on14 licenses

100-44-44120-200 OPERATORS’ LICENSES

$ 12,000 Based on historic average of licenses issued. Last fee increase was 2008.

100-44-44120-600 OTHER BUSINESS AND OCCUPATIONAL

$ 3,000 Secondhand dealers, massage establishments, Christmas trees, etc.; based on historic average

100-44-44200-100 BICYLCE LICENSES

$ 50 Bike licenses

100-44-44200-200 DOG/CAT LICENSES

$ 4,000 City share of dog and cat licenses

100-44-44300-100 BUILDING PERMITS

$ 41,000 Based on next year’s proposed/estimated construction

100-44-44300-200 ELECTRICAL PERMITS


100-44-44300-300 PLUMBING PERMITS


100-44-44300-400 HVAC PERMITS


100-44-44400-000 ZONING PERMITS AND FEES

$ 7,500 Based on current year actual

100-44-44500-000 UNDERGROUND TANK FEES

$ 750 Underground tank inspection performed by Monona Fire Department; anticipated State and local fees to be received; based on historical averages

ACCOUNT AMOUNT DESCRIPTION 100-44-44600-000 EXCAVATION PERMIT

$ 6,500 Based on historical average

100-44-44700-000 DRIVEWAY PERMIT

$ -0-

100-44-44900-000 OTHER REGULATORY PERMITS & FEES

$ 2,100 Sign permits and other permits

FINES, FORFEITS AND PENALTIES ACCOUNT AMOUNT DESCRIPTION 100-45-45110-000 COURT PENALTIES/COSTS

175,000 Based on collections in 2016 and 2017

100-45-45130-000 PARKING VIOLATIONS

$ 11,000 Based on four-year historic average

PUBLIC CHARGES FOR SERVICE ACCOUNT AMOUNT DESCRIPTION 100-46-46100-100 GENERAL GOVERNMENT FEES

$ 6,500 This account includes revenues derived primarily from estate inquiry fees, copies and sales of plans, maps, etc. Based on historic average.

100-46-46210-000 LAW ENFORCEMENT FEES

$ 700 This revenue is generated from copies made of accident reports.

100-46-46220-000 FIRE PROTECTION FEES

$ 100 These revenues are derived from charge-backs to State Beltline fire calls.

100-46-46430-000 WEIGHTS AND MEASURES

$ 4,800 Weights and measures inspection fees

100-46-46720-100 PARK SHELTER RENTALS

$ 21,000 Shelter rental fees for all City parks

100-46-46721-101 CELL TOWER RENTALS

$ -0-

100-46-46722.102 BOAT LAUNCH FEE COLLECTIONS

$ 21,000 Launch fee collections from Lottes Park, Winnequah Trail and Tonyawatha Trail launch sites

100-46-46723-103 PARK FIELD RENTALS

$ -0-

100-47-47320-000 SCHOOL LIAISON OFFICER

$ 68,480 Amount reimbursed by MG School District

MISCELLANEOUS REVENUES ACCOUNT AMOUNT DESCRIPTION 100-48-48110-000 INTEREST AND DIVIDEND INCOME

$ 95,000 These revenues are derived from short term investments. Based on 2015 actual and 2016 estimate.

100-48-48130-000 INT – DELINQ. WATER/SEWER

$ -0- This is a 10% charge for placing delinquent water and sewer accounts on the tax roll. Moved to Utility Fund.

100-48-48300-100 SALE OF CITY PROPERTY

$ 8,000 This account records proceeds from sales of vehicles and other City property.

100-48-48300-200 SALES OF SALVAGE/WASTE PRODUCTS

$ -0-

100-48-48400-000 INSURANCE RECOVERIES

$ 46,000

100-48-48500-000 DONATION & CONTRIBUTION

$ 40,000 Per agreement

100-48-48900-000 MISCELLANEOUS REVENUES

$ 2,000 Miscellaneous revenues

100-48-48900-100 RENT/LEASE PAYMENTS

$ 258,000 Lease payments received from U.S. Cellular, Verizon (PrimeCo), Cingular, and Tellurian.

TRANSFERS FROM OTHER FUNDS ACCOUNT AMOUNT DESCRIPTION 100-49-49220-100 TRANSFER FROM CDA

$ -0-

100-49-49220-200 TRANSFER FROM LIBRARY

$ 15,500 Data processing and insurance fees for Library.

100-49-49220-205 TRANSFER FROM AMBULANCE

$ 2,000 Data processing and billing fees for ambulance

100-49-49220-300 TRANSFER FROM CATV

$ 2,975 Data processing, insurance, and room space

100-49-49220-500 TRANSFER FROM COMMUNITY CENTER

$ -0-

100-49-49240-100 TRANSFER FROM T.I.F.

$ -0-

ACCOUNT AMOUNT DESCRIPTION 100-49-49260-100 TRANSFER FROM WATER UTILITY

$ 86,999 From Water Utility for office rental and data processing

100-49-49260-200 TRANSFER FROM SEWER UTILITY

$ 43,005 From Sewer Utility for office rental and data processing

100-49-49260-300 TRANSFER FROM TRANSIT

$ -0- From Transit for office rental and data processing

100-49-49260-400 TRANSFER FROM STORMWATER

$ 8,000 From Stormwater for office rental and data processing

100-49-49300-000 FUND BALANCE APPLIED

$ 50,500


ACTUAL ACTUAL ACTUAL 6/30/17 ESTIMATED BUDGET BUDGET BUDGET BUDGET---

--- LEGISLATIVE100-51-51100-110 LEGISLATIVE SALARIES 18,000 21,749 27,167 15,600 28,800 28,800 28,800 28,800 28,800 100-51-51100-130 FICA 1,377 1,664 2,078 1,193 2,203 2,142 2,203 2,203 2,203 100-51-51100-134 PROFESSIONAL DEVELOPMENT 249 - 230 185 230 500 500 500 500

--- $19,626 $23,413 29,475 16,978 31,233 31,442 31,503 31,503 31,503 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 30,942 31,003 0%--- NON-PERSONNEL 500 500 0%--- TOTAL 31,442 31,503 0%

--- JUDICIAL100-51-51200-110 JUDICIAL SALARIES 41,294 41,362 50,506 25,824 51,647 40,519 52,555 52,555 52,555 100-51-51200-130 FICA 3,051 3,064 3,739 1,909 3,951 3,100 4,020 4,020 4,020 100-51-51200-131 WI RETIREMENT 2,261 2,226 2,742 1,450 3,000 2,175 3,469 3,469 3,469 100-51-51200-132 LIFE & DISABILITY INSURANCE - - 2 6 30 56 56 56 56 100-51-51200-133 HEALTH INSURANCE 11,918 12,826 17,239 8,587 17,173 12,967 18,625 18,625 18,625 100-51-51200-134 PROFESSIONAL DEVELOPMENT 1,271 988 1,148 1,325 1,365 1,200 1,200 1,200 1,200 100-51-51200-240 OUTSIDE SERVICES 110 641 392 - 350 350 1,200 1,200 1,200 100-51-51200-310 OFFICE SUPPLIES 374 456 362 190 400 400 400 400 400

--- $60,279 $61,563 76,130 39,290 77,917 60,767 81,525 81,525 81,525 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 58,817 78,725 34%--- NON-PERSONNEL 1,950 2,800 44%--- TOTAL 60,767 81,525 34%---

--- LEGAL100-51-51200-210 LEGAL RETAINER (COURT) 43,472 48,984 67,560 15,037 47,856 48,000 48,500 48,500 48,500 100-51-51300-210 LEGAL RETAINER (CITY) 101,331 150,785 139,239 38,589 113,000 115,000 117,000 117,000 117,000 100-51-51300-214 LEGAL NON-RETAINER 14,276 11,573 16,821 14,657 10,000 10,000 8,000 8,000 8,000

--- $159,079 $211,342 223,620 68,283 170,856 173,000 173,500 173,500 173,500 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 173,000 173,500 0%--- TOTAL 173,000 173,500 0%

DEPARTMENT Municipal Court PROGRAM BUDGET ACCOUNT 5120 MISSION OF DEPARTMENT: To provide adjudication of municipal citations in a prompt, fair, knowledgeable and respectful manner. The court will recognize the interest of the citizens of Monona in enforcement of local laws and also recognize the interest of defendants in receiving fair treatment and due process of law. The court shall remain independent and objective, but recognize its role in the community and promote understanding of the court and the role of the judicial function. CHALLENGES AND OPPORTUNITIES AHEAD: To continue to remain knowledgeable about changes in laws affecting the court system, to continue improving efficiencies to handle an increasing volume of cases and increases in the complexity of cases, to continue to improve the effectiveness of sentencing options (particularly as it relates to juvenile and truancy cases). LONG-TERM GOALS FOR THE DEPARTMENT: 1. To continue to improve communication with constituencies of the court, including defendants, police officers,

school officials, social service agencies, businesses, the prosecutorial staff and victims of offenses. 2. To benchmark court services against other courts and determine best practice alternatives. 3. To provide training opportunities for all court staff. SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: • Outside Services: Increase (+850) to add support for new TiPSSSDC Interface software for unpaid citation

collection via the WI-DOR. Software purchase is included in the IT budget. This will be offset by increased revenue collected from unpaid citations and decreased professional development costs.

• Court Personnel increases to reflect court clerk time at 100% in this budget versus 75% previously. This is a cost shift: 25% was reflected in the police budget; this budget will be decreased accordingly. Wisconsin 2009 Wisconsin Act 402 requires that the annual budget for a court’s operations can no longer be merged with that of other municipal departments but must instead be set forth separately. The Act made clear that the municipal court is not a department or agency of the municipal government or the police department.

• Legal Non-Retainer: Slight decrease from 2017 (-$2000) because no union negotiations will take place in 2018.

LEGISLATIVE/JUDICIAL/LEGAL

ACCOUNT JUSTIFICATIONS LEGISLATIVE ACCOUNT AMOUNT DESCRIPTION 100-51-51100-110 LEGISLATIVE SALARIES

$ 28,800 6 alders at $4,800 annual salary

100-51-51100-130 FICA

$ 2,203 Based on 7.65% Social Security

100-51-51100-134 PROFESSONAL DEVELOPMENT

$ 500 Expenses for attendance by Alders at conferences and seminars

JUDICIAL ACCOUNT AMOUNT DESCRIPTION 100-51-51200-110 JUDICIAL SALARIES

$ 52,555 Municipal Judge - $9,007; 100% of Court Clerk (was previously @75%).

100-51-51200-130 FICA

$ 4,020 Based on 7.65% Social Security

100-51-51200-131 WISCONSIN RETIREMENT

$ 3,469 100% of Court Clerk’s Wisconsin Retirement at 6.7% (was previously @75%).

100-51-51200-132 LIFE & DISABILITY INSURANCE

$ 56 100% of Court Clerk’s life and disability insurance (was previously @75%).

100-51-51200-133 HEALTH INSURANCE

$ 18,625 100% of Court Clerk’s health insurance (was previously @75%).

100-51-51200-134 PROFESSIONAL DEVELOPMENT

$ 1,200 Professional development for Judge's required courses. Slight decrease – State is covering most of Judge’s seminars.

100-51-51200-240 OUTSIDE SERVICES

$ 1,200 This account is used to cover the cost of hiring interpreters. Slight increase to reflect actuals. Increase to add software support for new TiPSSSDC Interface (+850).

100-51-51200-310 OFFICE SUPPLIES

$ 400 Supplies and forms for municipal court.

100-51-51200-312 POSTAGE

$ -0-

100-51-51200-320 PUBLICATIONS

$ -0-

LEGAL

100-51-51200-210 LEGAL RETAINER (Court)

$ 48,500 The portion of legal retainer for judicial cases

100-51-51300-210 LEGAL RETAINER (City)

$ 117,000 City Attorney contract for 2018

100-51-51300-214 LEGAL NON-RETAINER

$ 8,000 Projected non-retainer fee; most of this cost anticipated for personnel and union issues. Slight decrease from 2017 (-$2000) because no union negotiations will take place in 2018.



---100-51-51410-110 88,300 81,010 84,255 41,698 86,393 86,393 86,524 87,340 87,340 100-51-51410-119 521 - - - - - 11,040 8,280 8,280 100-51-51410-130 6,571 6,227 6,507 3,174 6,609 6,609 7,464 7,315 7,315 100-51-51410-131 5,845 5,041 5,046 2,676 5,875 5,875 5,711 5,764 5,764 100-51-51410-132 34 20 23 14 50 156 156 156 156 100-51-51410-133 16,937 14,288 18,516 8,285 16,571 17,173 17,940 17,940 17,940 100-51-51410-134 5,229 4,463 2,897 2,396 4,725 4,725 6,475 6,475 6,475 100-51-51410-311 5,831 15,146 13,148 7,659 13,500 13,500 13,500 13,500 13,500 100-51-51410-322 3,356 3,312 3,337 3,415 3,415 3,415 3,589 3,589 3,589 100-51-51410-323 2,495 2,995 2,995 2,995 2,995 3,100 3,100 3,100 3,100 100-51-51410-360 - 495 5 - 150 500 500 500 500 100-51-51410-370 2,437 1,075 178 78 150 500 500 500 500 100-51-51410-390 7,901 9,441 5,317 15,114 16,000 14,050 6,050 4,350 4,350 100-51-51410-392 31 - - - - - - - - 100-51-51410-393 9,640 13,244 7,631 5,614 9,136 9,136 19,316 13,136 13,136 100-51-51410-394 20,754 984 9,250 10,000 10,000 10,000 21,000 21,000 21,000 100-51-51410-396 - - - - - - - 12,000 12,000 100-51-51410-397 - - - - - - - 20,000 20,000 100-51-51410-395

EXECUTIVE OFFICE EXECUTIVE SALARIES ADMINISTRATOR INTERNFICAWISCONSIN RETIREMENTLIFE & DISABILITY INSURANCE HEALTH INSURANCE PROFESSIONAL DEVELOPMENT NEWSLETTER EXPENSESLEAGUE OF WI MUNICIPALITIES DANE COUNTY CITIES AND VILLAGES VEHICLE MAINT & REPAIRFUELS & ADDITIVESEXECUTIVE OFFICE OTHER MONONA 75TH ANNIVERSARY SUBTAINABILITY INITATIVIES MARKETING FUND COMMUNICATION CONSULTANT FAMILY MEDICAL LEAVE STUDY CODIFICATION - - 2,260 2,260 6,000 2,995 1,995 1,995 1,995

--- 175,882 157,741 161,365 105,379 181,569 178,127 204,859 226,940 226,940 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 116,206 126,795 9%--- NON-PERSONNEL 61,921 100,145 62%--- TOTAL 178,127 226,940 27%

DEPARTMENT Executive Office PROGRAM BUDGET Administrative Services ACCOUNT 5141 MISSION OF DEPARTMENT: The mission of the department is to provide management and supervision of the City organization. The City Administrator is directly responsible to the Mayor, subject to the control and management of the City Council as a body and not as individuals. The City Administrator provides overall direction to department managers in accordance with policies established by the Common Council and ensures that City operations are conducted in an economic, efficient and effective manner. This office also develops recommendations to the Common Council for changes in programs, operations and policies to increase the effectiveness and efficiency of City government. In addition, the City Administrator, in cooperation with the Mayor, prepares performance reviews and administers the annual operating budget and five-year capital improvement plan for the City. CHALLENGES AND OPPORTUNITIES AHEAD: Provide leadership to the professional management team, assist Mayor and Council with policy oversight in the management of City government, continue to work with elected officials in providing City services at an acceptable and economical level, facilitate economic development goals and communicate effectively with the public. LONG-TERM AND SHORT-TERM GOALS FOR THE DEPARTMENT: 1. Maintain a cooperative and effective working relationship with the Common Council. 2. Maintain a competitive salary compensation plan and effectively administer outstanding performance by

professional city management. 3. Lead economic development initiatives at the direction of the CDA, Mayor and Council. 4. Work with management team in accomplishing approved goals and objectives of Strategic Plan. 5. Develop strategies to efficiently and effectively cope with budget challenges. 6. Long-term plan for financing infrastructure improvements. SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: 1. Internship (New) - Graduate student MPA (or equivalent) intern to oversee UniverCity Year and special

projects implementation across departments, with a possibility of obtaining a $2,000 grant offset from WCMA.

2. Professional Development – Staff Technology Training Initiative (New) – Adds $3,500 for outside educators and additional contract time to educate staff in all departments about the latest in software and useful apps, including Microsoft Excel, social media, and file sharing.

3. Sustainability – The Sustainability Committee is requesting funds for new sustainability initiatives that include a leaf management project, a purchasing tool kit for the city, and supplies for education and outreach.

4. Marketing Funds - The new Tourism Commission monitors and receives room tax revenue and uses it for tourism promotion and tourism development that can be reasonably likely to generate paid overnight stays in the city and be used by transient tourists. The Commission is required to contract with a tourism entity that meets statutory requirements to provide destination marketing staff and services for the tourism industry, and so has contracted with MESBA. With 2015 Act 55, the grandfathered status of the City of Monona room tax collection has changed. Now in 2018, Monona may keep no more than the total dollar amount retained in 2013 and the excess must be used for tourism. This projected amount is $21,000. Therefore, increased expenditures in this account will be offset by hotel tax revenue allocations.

EXECUTIVE OFFICE ACCOUNT JUSTIFICATIONS

ACCOUNT AMOUNT DESCRIPTION 100-51-51410-110 EXECUTIVE SALARIES

$ 87,340 This account includes the prorated share of the Mayor, Administrator, City Clerk and Admin. Services Director.

100-51-51410-119 ADMINISTRATOR INTERN

$ 8,280 New: Graduate student MPA (or equivalent) intern to oversee UCY and special projects implementation. Possibility of obtaining a $2,000 grant offset from WCMA. Full year @ $12/hour @ 15 hours/week

100-51-51410-117 LONGEVITY

$ -0-

100-51-51410-130 FICA

$ 7,315 Social Security at 7.65%.


$ 5,764 Wisconsin Retirement at 6.7%.


$ 156 City share of these policies for Administrator and City Clerk only.


$ 17,940 Includes health and dental insurance premium for Administrator, City Clerk, and Admin. Services Director.


$ 6,475 • Administrator, Mayor, and Admin. Services Director – WCMA conference* (1) ($700); LWM conference (1) ($500); Misc. training / conference ($500)

• Professional dues (ICMA and WCMA) ($1,000); MESBA ($275)

• Staff technology training: $3,500 for outside educators and additional contract time (Lantech) for training sessions

*Two WCMA conferences / year, but one registration will be paid by WCMA this year

100-51-51410- NEWSLETTER EXPENSES

$ 13,500 Expense for two publications of City newsletter.

100-51-51410-322 LEAGUE OF WIS. MUNICIPALITIES

$ 3,589 Slight increase for 2018.

100-51-51410-323 DANE COUNTY CITIES/VILLAGES

$ 3,100 No increase for 2018.

100-51-51410-360 VEHICLE MAINTENANCE & REPAIR

$ 500 City vehicle used by City Administrator and other administration staff

ACCOUNT AMOUNT DESCRIPTION 100-51-51410-370 FUELS & ADDITIVES

$ 500 City vehicle used by City Administrator and other administration staff

100-51-51410-390 EXECUTIVE OFFICE OTHER

$ 4,350 City volunteer recognition reception/awards ($1,600); MESBA Expo ($750); Memorial Day parade ($500); and miscellaneous general expenses ($1,500)

100-51-51410-391 STRATEGIC PLANNING

$ -0- Original plan completed December 2013

100-51-51410-393 SUSTAINABILITY INITIATIVES

$ 13,136 • Sustainability Intern: $7,000 • Sustainability Initiatives: $3,850 – Energy

outreach and leaf management projects and supplies

• Purchasing tool kit: $650 • Green Tier Energy Task Force: $636 • Project Manager travel/conferences: $500 • Education and outreach: $500

100-51-51410-394 MARKETING / TOURISM FUND

$ 21,000 Chamber of Commerce marketing funds: • Guidebook – $10,000 • Maps & TBD tourism project – $11,000

New – offset by Hotel Tax revenues

100-51-51410-396 COMMUNICATION CONSULTANT

$ 12,000 Consultant services to study communications needs of City.

100-51-51410-397 FAMILY MEDICAL LEAVE STUDY

$ 20,000 Consultant services to study feasibility of providing paid family medical leave.

100-51-51410-395 CODIFICATION

$ 1,995 Codification of City Code of Ordinances Annual eCode360 maintenance: $995 Updates @$18/page: $1,000



--- FINANCE DEPARTMENT100-51-51421-110 FINANCE DEPARTMENT SALARIES 55,655 59,871 58,842 30,508 60,800 60,030 61,115 61,115 61,115 100-51-51421-130 FICA 4,178 4,442 4,360 2,261 4,651 4,592 4,675 4,675 4,675 100-51-51421-131 WISCONSIN RETIREMENT 3,896 4,071 3,883 2,075 4,134 4,082 4,034 4,034 4,034 100-51-51421-132 LIFE & DISABILITY INSURANCE 23 25 26 14 112 112 112 112 112 100-51-51421-133 HEALTH INSURANCE 10,206 10,987 11,443 5,463 11,000 11,390 12,110 12,110 12,110 100-51-51421-134 PROFESSIONAL DEVELOPMENT 1,003 851 602 110 1,000 1,000 1,000 1,000 1,000 100-51-51421-212 ANNUAL AUDIT & ACCOUNTING SERVICES 22,050 15,000 30,200 7,500 22,000 22,000 23,000 18,000 18,000 100-51-51421-240 SERVICE CONTRACTS 2,728 3,621 2,921 2,726 3,500 3,500 3,500 3,500 3,500 100-51-51421-310 OFFICE SUPPLIES - 8 - - - - - - - 100-51-51421-320 PUBLICATIONS - 130 - - - - - - - 100-51-51421-350 EQUIPMENT MAINT & REPAIR 224 55 - - 50 300 150 150 150 100-51-51421-390 OTHER SUPPLIES & EXPENSE 1,677 1,000 1,306 - 1,300 1,000 1,300 1,300 1,300

--- 101,640 100,061 113,583 50,655 108,548 108,006 110,996 105,996 105,996 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 80,206 82,046 2%--- NON-PERSONNEL 27,800 23,950 -14%--- TOTAL 108,006 105,996 -2%---

DEPARTMENT Finance Director PROGRAM BUDGET ACCOUNT 51421 MISSION OF DEPARTMENT: The finance department is responsible for the accounting and financial reporting of all City operations and is entrusted with collecting, depositing, and investing all City funds. The department encompasses the administration regarding specific duties for the Finance Director, utility, ambulance billings, and mass transit services.

CHALLENGES AND OPPORTUNITIES AHEAD: The department has the opportunity to enhance the financial health of the City and provide stewardship of the City resources through financial information, advice and support to the public, employees, City agencies and policymakers.

FINANCE DEPARTMENT ACCOUNT JUSTIFICATIONS

ACCOUNT AMOUNT DESCRIPTION 100-51-51421-110 FINANCE DEPARTMENT SALARIES

$ 61,115 Finance Department salaries.

100-51-51421-117 LONGEVITY PAY

$ -0-

100-51-51421-120 OVERTIME

$ -0-

100-51-51421-130 FICA

$ 4,675 This account includes Social Security at 7.65%.


$ 4,034 Wisconsin Retirement at 6.7%


$ 112 Employer share of contribution


$ 12,110 Health insurance


$ 1,000 This account includes professional development costs for all positions.

100-51-51421-212 ANNUAL AUDIT

$ 18,000 Per contract

100-51-51421-240 SERVICE CONTRACTS

$ 3,500 Includes service contracts for copier, telephone, annual support for laser fiche electronic filing system, postage machine, and fax machine.


$ -0-


$ -0-

100-51-51421-350 EQUIPMENT MAINTENANCE & REPAIR

$ 150 This is a service account to provide for equipment maintenance in City Hall, which includes cash register and other machines not covered by service contracts.

100-51-51421-390 OTHER SUPPLIES AND EXPENSES

$ 1,300 This account provides funding for items such as meeting expenses, professional lunches, etc.



--- CLERK'S OFFICE100-51-51420-110 CLERK'S OFFICE SALARIES 37,148 42,817 43,695 23,223 46,023 44,147 46,399 46,399 46,399 100-51-51420-130 FICA 2,776 3,165 3,220 1,628 3,521 3,377 3,550 3,550 3,550 100-51-51420-131 WISCONSIN RETIREMENT 2,600 2,912 2,884 1,590 3,038 3,002 3,062 3,062 3,062 100-51-51420-132 LIFE & DISABILITY INSURANCE 23 28 28 15 30 70 70 70 70 100-51-51420-133 HEALTH INSURANCE 8,788 14,687 15,808 7,186 14,372 15,561 15,359 15,359 15,359 100-51-51420-134 PROFESSIONAL DEVELOPMENT 338 848 733 641 1,000 1,000 1,500 1,500 1,500 100-51-51420-310 OFFICE SUPPLIES 5,855 4,028 3,557 2,027 6,000 7,300 7,300 6,800 6,800 100-51-51420-311 NEWSLETTER EXPENSES 5,734 - - - - - - - - 100-51-51420-312 POSTAGE 11,834 14,815 12,475 7,074 13,074 13,000 13,000 13,000 13,000 100-51-51420-320 PUBLICATIONS 173 173 245 225 225 - - - - 100-51-51420-321 PUBLIC NOTICES 3,861 4,377 4,273 2,769 4,400 4,500 4,500 4,500 4,500 100-51-51420-390 OTHER SUPPLIES & EXPENSE 37 - - - - - - - - 100-51-51420-810 CITY HALL EQUIPMENT 94 - - - - - - - -




--- ELECTIONS100-51-51440-111 ELECTION SALARIES 9,911 2,762 16,723 5,144 5,144 11,500 11,500 11,500 11,500 100-51-51440-130 FICA 9 - - - - - - - - 100-51-51440-240 SERVICE CONTRACTS 718 598 1,218 1,218 1,218 1,300 1,300 1,300 1,300 100-51-51440-321 PUBLIC NOTICES 602 450 851 522 522 700 700 700 700 100-51-51440-340 ELECTION SUPPLIES 3,044 1,492 5,843 2,048 2,300 4,000 4,000 4,000 4,000


DEPARTMENT City Clerk PROGRAM BUDGET ACCOUNT 5142 MISSION OF DEPARTMENT: The mission of the Clerk’s Office is to provide professional, efficient, and courteous service to the residents, staff, and elected officials of Monona. The City Clerk serves as the custodian of all City records, serves as clerk of the Board of Review, administers elections and local licensing procedures, processes accounts payables and receivables, and provides assistance to the City Assessor and ambulance billing service.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Prepare to administer four elections, including for the Governor, assisted by the new Deputy Clerk.

2. Work with new Board of Review laws including one that allows property owners to contest their assessments without allowing the Assessor to enter their property.

3. Provide the 3 hours of training required for Election Inspectors every two years.

4. Use new laptop/tablet for meeting minutes creation.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continue to pursue training for the Deputy Clerk.

2. Continue to utilize the City’s radio station for informational PSAs.

3. Issue liquor licensing to businesses in the Yahara Commons development with possible PEDD creation.

SIGNIFICANT PROGRAM CHANGES: 1. Use of the new ExpressVote accessible voting machines.

2. Board of Review law changes allowing for hearing waivers.

3. Having a Deputy Clerk to share in the Department’s processes.

GOAL ACHIEVEMENTS IN 2017: 2017 Goal Method for Measuring Success

Completion of four-year maintenance of voter registration forms.

Voter Registration records are purged, archived, and up to date.

Administer two elections. Two elections, including a Mayoral Election, conducted according to State election laws.

Assist the City Attorney in the creation of an Ordinance to allow the sale of beer in parks by City staff.

Parks & Recreation Department events successfully sold beer to participants.

Began work on a special project. TBA

Converted to the updated Clarity accounting program. Use of the new system is now routine.

GOALS NOT ACHIEVED: All goals were completed.

CLERK'S OFFICE


EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 100-51-51420-110 CLERK'S OFFICE SALARIES

$ 46,399 Clerk's office salaries.


$ -0-

100-51-51420-120 OVERTIME

$ -0-

100-51-51420-130 FICA





$ 70 Employer share of contribution.


$ 15,359

Health Insurance.


$ 1,500 Annual Conference, WMCA District IV meetings, and other training opportunities for Clerk and Deputy Clerk.


$ -0-

100-51-51420-250 INTEREST & PENALTIES

$ -0-


$ 6,800 Office supplies for all General Government functions.

100-51-51420-311 NEWSLETTER EXPENSE

$ -0-

100-51-51420-312 POSTAGE

$ 13,000 Postage for all City Hall mailings, including tax bills.


$ -0-

100-51-51420-321 PUBLIC NOTICES

$ 4,500 This account provides for publication of official notices.

100-51-51420-350 EQUIPMENT MAINT & REPAIR

$ -0-

ACCOUNT AMOUNT DESCRIPTION 100-51-51420-390 OTHER SUPPLIES & EXPENSES

$ -0-

100-51-51420-391 MANAGEMENT CONSULTING

$ -0-

100-51-51420-810 CITY HALL EQUIPMENT

$ -0-

CLERK'S OFFICE - ELECTIONS

ACCOUNT JUSTIFICATIONS ACCOUNT AMOUNT DESCRIPTION 100-51-51440-111 ELECTION SALARIES

$ 11,500 Two (4) elections in 2018.

100-51-51440-130 FICA

$ -0-


$ -0-


$ -0-


$ -0-


$ 1,300 Maintain the vote tabulators and handicapped voter machines.

100-51-51440-312 POSTAGE

$ -0-

100-51-51440-321 PUBLIC NOTICES

$ 700 Cost associated with publication of election notices.

100-51-51440-340 ELECTION SUPPLIES

$ 4,000 Printing, supplies, and equipment.



--- PERSONNEL100-51-51430-130 FICA - - - - - 1,377 1,377 1,377 1,377 100-51-51430-131 WISCONSIN RETIREMENT - - - - - 1,224 1,188 1,188 1,188 100-51-51430-132 LIFE & DISABILITY INSURANCE - (85) - - - - - - 100-51-51430-133 HEALTH INS- RETIRED PERSONNEL 44,381 32,083 14,849 3,089 18,000 20,000 20,000 20,000 20,000 100-51-51430-135 WELLNESS PROGRAM 1,495 2,990 2,990 1,495 2,990 2,990 2,990 2,990 2,990 100-51-51430-136 EMPLOYEE AWARD PROGRAM - - - - - 18,000 18,000 18,000 18,000 100-51-51430-190 PAYROLL OTHER EXPENDITURE 7,201 2,833 3,197 3,192 6,383 6,000 6,000 6,000 6,000 100-51-51430-340 RECRUITMENT EXPENDITURES 15 12,050 2,556 295 1,000 2,500 2,500 2,500 2,500 100-51-51430-514 UNEMPLOYMENT COMPENSATION 14,500 28 - - - - - - -

--- $67,592 $49,899 23,592 8,070 28,373 52,091 52,055 52,055 52,055 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 43,591 40,565 -7%--- NON-PERSONNEL 8,500 11,490 35%--- TOTAL 52,091 52,055 0%---

DEPARTMENT Administration PROGRAM BUDGET General Government -

Personnel MISSION OF PROGRAM: To provide human resources support to department operations.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Staying informed and being prepared to adapt in an uncertain legislative environment regarding health care,

the Affordable Care Act, and the Fair Labor Standards Act (FLSA).

2. Continuing to pursue ways to manage the cost of group health insurance and stay informed of changes in the rapidly changing area of health insurance.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Update the Personnel Policy Manual, last updated in 2012. 2. Review, update and draft operations policies.

ACHIEVEMENTS: 1. Successful implementation of the NeoGov Onboard module which allows newly hired employees to complete

their new-hire paperwork online, creating an electronic and paperless employee file. This module was successfully rolled out the 2017 summer seasonal employees and will also be used as an intranet module for all employees.

SIGNIFICANT PROGRAM CHANGES: None.

GENERAL GOVERNMENT - PERSONNEL

ACCOUNT JUSTIFICATIONS ACCOUNT AMOUNT DESCRIPTION 100-51-51430-130 FICA

$ 1,377 FICA on retirees’ cash payments benefit


$ 1,188 Wisconsin Retirement on employee merit bonus program

100-51-51430-133 HEALTH INSURANCE - RETIRED PERSONS

$ 20,000 This account is funded by the unused sick leave for retired employees used to continue their health insurance coverage or convert to retirement account.

100-51-51430-135 WELLNESS PROGRAM

$ 2,990 Employee Assistance Program (EAP) services

100-51-51430-136 EMPLOYEE AWARDS PROGRAM

$ 18,000 Employee award program for 2017 service

100-51-51430-190 PAYROLL OTHER EXPENDITURE

$ 6,000 Other various payroll items, including monthly fees for Schedule Anywhere employee scheduling software and Sundial employee timekeeping software.

100-51-51430-340 RECRUITMENT EXPENDITURES

$ 2,500 General allowance for employee recruitment

100-51-51430-514 UNEMPLOYMENT COMPENSATION

$ -0-



--- INFORMATION TECHNOLOGY100-51-51450-211 INFORMATION TECH SUPPORT 51,976 62,348 48,128 20,524 61,000 60,000 60,000 60,000 60,000 100-51-51450-240 SERVICE CONTRACTS 14,482 25,032 37,991 11,467 42,100 42,100 42,100 33,700 33,700 100-51-51450-241 SERVICE CONTRACTS FOR T-1 LINE 3,215 3,576 3,780 1,842 3,600 3,600 3,600 3,600 3,600 100-51-51450-310 DATA PROCESSING SUPPLIES 840 695 1,092 172 2,500 2,500 2,500 2,500 2,500 100-51-51450-311 Web Maint 11,067 11,472 4,428 - 4,700 4,700 4,700 4,700 4,700 100-51-51450-350 EQUIPMENT MAINT & REPAIR 8,695 190 7,825 1,196 10,000 10,000 10,000 10,000 10,000 100-51-51450-351 UW IT MASTER PLAN - - 5,000 5,000 5,000 - - - -

--- $90,275 $103,313 108,244 40,201 128,900 122,900 122,900 114,500 114,500 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 122,900 114,500 -7%--- TOTAL 122,900 114,500 -7%---

DEPARTMENT Administration PROGRAM BUDGET General Government- Information Technology MISSION OF PROGRAM: The purpose of the program is to provide information technology support for all operations of the City. A municipality the size of Monona is continually challenged to find creative ways to provide core services within ever-tightening budgets. Since we are not large enough to have our own in-house staff that can provide a comprehensive information technology department, we partner with a third-party provider, Lantech Services, to provide the technical expertise in support of our IT systems. Additionally, Lantech evaluates our infrastructure and works with City management to develop an ongoing five-year strategy and assistance with prioritizing departmental business objectives within our budget limitations.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Providing formal training for employees as programs and technology tools continue to update and change.

2. Use information learned from a UniverCity project testing the usability of our City website to help direct a 2018 redesign of MyMonona.com.

LONG-TERM GOALS FOR THE DEPARTMENT: Continue to investigate and budget for technology as a tool for improving efficiency and effectiveness of department operations.

ACHIEVMENTS IN 2017: 1. Upgraded all workstations to Microsoft Office 2016.

2. Upgraded antivirus software and backup software.

3. Removed old equipment and reorganized library server room.

4. Accomplished paperless City Council packets with the purchase and rollout of hybrid laptop/tablet devices and Office 365 licenses for City Council members.

5. Purchased and set up 7 desktops per the computer replacement schedule.

6. Installed 9 new wireless access points throughout city buildings for seamless Wi-Fi access.

SIGNIFICANT PROGRAM COST AND PERSONNEL CHANGES:

GENERAL GOVERNMENT – INFORMATION TECHNOLOGY


ACCOUNT AMOUNT DESCRIPTION 100-51-51450-211 INFORMATION TECH SUPPORT

$ 60,000 Computer programming and consulting services for hardware and software, based on contract with consultant.

100-51-51450-240 SERVICE CONTRACT

$ 33,700 Service contract for support for accounting, utility billing, payroll, fixed assets, accounts payable, and voter registration by CIVIC Systems, MUFN.

100-51-5145-241 SERVICE CONTRACT FOR T-1 LINE

$ 3,600 Cost of internet connection

100-51-5145-245 IT MASTER PLAN

$ -0-

100-51-51450-310 DATA PROCESSING SUPPLIES

$ 2,500

Costs for computer supplies

100-51-51450-311 WEB MAINTENANCE

$4,700 Cost to host City website with CivicPlus


$ 10,000 Cost of repair and maintenance of information technology equipment



--- ASSESSMENT OF PROPERTY100-51-51530-214 PROFESSIONAL SERVICES 25,000 25,339 42,000 35,700 42,000 42,000 42,000 42,000 42,000 --- 25,000 25,339 42,000 35,700 42,000 42,000 42,000 42,000 42,000 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 42,000 42,000 0%--- TOTAL 42,000 42,000 0%---


Assessment MISSION OF PROGRAM: The valuation and assessment of property is the responsibility of the assessor’s office. The City contracts with a private firm, Accurate Appraisal LLC, to perform the statutory duties of appraising all newly-constructed buildings and major remodeling of real property, the re-appraisal of land values where a property has been divided or where significant changes in value are indicated, to review and follow-up on personal property statements by April 1 of each year, and to enter real estate and personal property assessments into the assessment roll for delivery to the City Clerk for the annual Board of Review. The assessor’s office is responsible for responding to all public inquiries regarding real and personal property.

CHALLENGES AND OPPORTUNITIES AHEAD: To maintain accurate property records, respond to inquiries from the public in a professional and timely manner, and fulfill the statutory requirements of the assessor’s office.

LONG-TERM GOALS FOR THE DEPARTMENT: Provide a full-value maintenance program that shall include a physical inspection of at least 25% of the total improved parcel count as shown on the prior year’s final Clerk’s Statement of Assessment. The program will continue the cycle of physical inspections on a four-year basis.

SIGNIFICANT PROGRAM CHANGES: A new four-year contract with Accurate Appraisal LLC was entered during 2016 to achieve the stated long-term goal. This will be the third contract year. The new contract had resulted in a 44% savings from the 2016 budget.

GENERAL GOVERNMENT – ASSESSMENT

ACCOUNT JUSTIFICATIONS ACCOUNT AMOUNT DESCRIPTION 100-51-51530-134 PROFESSIONAL DEVELOPMENT

$ -0-

100-51-51300-214 PROFESSIONAL SERVICES

$ 42,000 Contracted price. Walk-through assessments will be completed on 25% of city parcels in 2018.


$ -0-

100-51-51530-312 POSTAGE

$ -0-


$ -0-



--- INSURANCE & BONDS100-51-51930-510 WORKERS COMPENSATION 92,022 98,622 103,113 110,674 110,674 110,674 109,973 109,973 109,973 100-51-51930-511 PROPERTY & LIABILITY INSURANCE 52,152 51,219 56,747 59,674 59,674 59,340 61,896 61,896 61,896 100-51-51930-512 AUTOMOBILE INSURANCE 15,999 18,129 19,590 20,149 20,149 22,626 21,791 21,791 21,791 100-51-51930-513 SELF ADMINISTERED CLAIMS 1,086 15,562 3,173 - 4,000 7,500 6,750 6,750 6,750 100-51-51930-514 INSURANCE CLAIMS 8,008 - 1,803 - 1,500 3,500 3,270 3,270 3,270 100-51-51930-520 EMPLOYEE BONDS 600 670 500 - 500 750 750 750 750

--- $169,867 $184,202 184,926 190,497 196,497 204,390 204,430 204,430 204,430 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 204,390 204,430 0%--- TOTAL 204,390 204,430 0%


Insurance MISSION OF PROGRAM: The purpose of the program is to provide a risk management function for the City government. The purchase of Property and Liability insurance policies is an important part of the program; however, loss control strategies, risk management practices and training are an inherent function in ensuring stability and mitigating exposures to liability. Property insurance is provided by Municipal Property Insurance Company (MPIC), which was certified in 2015. All other coverages are provided by Cities and Villages Mutual Insurance Company (CVMIC). The company was created in 1987 by a group of Wisconsin cities and villages in an effort to ensure long-term stability in the cost and availability of liability insurance. The City of Monona joined CVMIC in 1988.

The Company was capitalized with the issuance of bonds and began operations in January 1, 1988. Since that time, CVMIC has saved members more than $45,000,000 in liability insurance premiums. In the City of Monona, the cost savings are estimated at over $650,000. As a corporate member, the City benefits by being able to participate in a variety of cost-saving group purchase programs for other insurance products. CVMIC also provides on-site loss control services, risk management consulting, and a wide variety of training programs at no cost to the City.

CHALLENGES AND OPPORTUNITIES AHEAD: To provide a risk management function that ensures stable services and controls increases in property taxes.

LONG-TERM GOALS FOR THE DEPARTMENT: Provide a quality risk management function at the best rate while ensuring continued service.

SIGNIFICANT PROGRAM CHANGES: None.

GENERAL GOVERNMENT – INSURANCE

ACCOUNT JUSTIFICATIONS ACCOUNT AMOUNT DESCRIPTION 100-51-51930-510 WORKER'S COMPENSATION

$ 109,973 Premium estimate from CVMIC.

100-51-51930-393 BAD DEBT EXPENSE

$ -0-

100-51-51930-511 PROPERTY/LIABILITY INS.

$ 61,896 CVMIC General liability, excess public entity, employment practices, underground storage tank, boiler and machinery, and property insurance (through MPIC)

100-51-51930-512 AUTOMOBILE COLLISION INSURANCE

$ 21,791 Automobile collision coverage

100-51-51930-513 SELF-ADMINISTERED CLAIMS

$ 6,750 City share of insurance claims against the City that are administered by CVMIC; fund balance; designated to insurance reserve account

100-51-51930-514 INSURANCE CLAIMS

$ 3,270 City automobile collision deductible

100-51-51930-520 EMPLOYEE BONDS

$ 750 Public officials bond for Administrator, City Clerk, two (2) Notary Public bonds, and Municipal Judge; new crime insurance policy now issued through CVMIC



--- ILLEGAL TAXES, REFUNDS & UNCOLLECTIBLE100-51-51910-390 TAX WRITE OFF'S 16,836 4,822 23,152 - 6,000 10,000 10,000 10,000 10,000 --- TOTAL 16,836 4,822 23,152 - 6,000 10,000 10,000 10,000 10,000 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 10,000 10,000 0%--- TOTAL 10,000 10,000 0%---

--- OTHER FINANCING USES100-59-59200-205 TRANSFER TO AMBULANCE - - - - 500 500 500 500 500 100-59-59220-201 TRANSFER TO CDA 25,000 25,000 25,000 - 15,000 15,000 15,000 15,000 15,000 100-59-59220-204 TRANSFER TO COMMUNITY REC 38,014 5,104 47,911 - - - - - - 100-59-59300-300 TRANSFER TO DEBT SERVICE - 250,000 - - 150,000 150,000 - - -

--- $63,014 $280,104 72,911 - 165,500 165,500 15,500 15,500 15,500 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 165,500 15,500 -91%--- TOTAL 165,500 15,500 -91%---



--- GENERAL BUILDINGS & PLANT100-51-51600-110 SALARIES 26,163 25,151 24,620 14,269 43,066 43,066 43,164 32,000 32,000 100-51-51600-112 SHIFT DIFFERENTIAL 29 11 - - 30 30 30 30 30 100-51-51600-114 BUILDING & PLANT SALARIES 7,381 5,544 312 - - - - - - 100-51-51600-120 OVERTIME 1,492 1,419 2,084 1,285 1,900 2,000 2,000 2,000 2,000 100-51-51600-130 FICA 2,554 2,330 1,968 1,151 3,442 3,450 3,457 2,603 2,603 100-51-51600-131 WISCONSIN RETIREMENT 2,342 2,181 1,786 1,058 2,970 3,067 2,983 2,246 2,246 100-51-51600-132 LIFE & DISABILITY INSURANCE 33 36 31 - 100 132 132 132 132 100-51-51600-133 HEALTH INSURANCE 10,052 10,193 8,099 - 13,687 13,687 14,782 14,782 14,782 100-51-51600-137 UNIFORM ALLOWANCE 244 250 164 78 250 250 250 250 250 100-51-51600-220 GAS & ELECTRIC UTILITIES 53,084 45,540 40,765 19,476 46,000 47,300 47,773 45,000 45,000 100-51-51600-221 TELEPHONE 10,345 9,734 10,536 4,370 10,000 12,000 12,000 12,000 12,000 100-51-51600-222 WATER & SEWER UTILITIES 2,000 3,045 2,896 1,625 3,251 3,125 3,125 3,125 3,125 100-51-51600-225 STORM WATER UTILITY 1,367 640 285 190 381 1,000 800 800 800 100-51-51600-230 OUTSIDE SERVICES 14,138 11,613 11,791 6,226 12,500 11,500 13,000 13,000 13,000 100-51-51600-240 REPAIR & MAINT SERVICES 2,368 3,413 8,952 4,144 6,000 4,000 7,500 7,500 7,500 100-51-51600-340 OPERATING SUPPLIES 6,437 2,999 2,740 1,062 3,000 6,000 4,000 4,000 4,000 100-51-51600-350 REPAIR & MAINTENANCE SUPPLIES 5,630 4,176 4,089 2,475 4,500 4,650 4,650 4,650 4,650 100-51-51600-370 FUELS & ADDITIVES 771 560 528 205 600 900 900 900 900

--- $146,430 $128,835 $121,646 $57,616 $151,676 156,157 $160,546 $145,018 145,018 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 65,432 53,793 -18%--- NON-PERSONNEL 90,725 91,225 1%--- TOTAL 156,157 145,018 -7%---

DEPARTMENT General Buildings/Plant PROGRAM BUDGET (City Hall) ACCOUNT 5160 MISSION OF DEPARTMENT: To promote a healthy and safe work environment for our staff and citizens. CHALLENGES AND OPPORTUNITIES AHEAD: As the City Hall building complex continues to age, the internal plumbing, electrical, heating and cooling systems will need continuous monitoring, and future maintenance may require additional funding. LONG-TERM GOALS FOR THE DEPARTMENT: 1. Assure the excellent maintenance and upkeep of the complex. 2. Capital improvements to improve energy and water-use efficiencies combined with updates of aging

equipment and systems. SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: 1. Outside Services: Repair and maintenance services increased by $1,500 due to contract increases. 2. Repair & Maintenance Services: Increase of $3,500 due to increase in maintenance costs of the City Hall

facility. 3. Operating Supplies: Decreased by $2,000. Expenses for the previous two years have been less than allocated

funds. GOAL ACHIEVEMENTS IN 2017: 1. Successful reconstruction of the City Hall parking lot. GOALS NOT ACHIEVED:

GENERAL BUILDINGS AND PLANT

ACCOUNT JUSTIFICATIONS ACCOUNT AMOUNT DESCRIPTION 100-51-51600-110 SALARIES

$ 32,000 Lead Maintenance Worker

100-51-5160-112 SHIFT DIFFERENTIAL

$ 30 50ȼ per hour

100-51-51600-114 BUILDING & PLANT SALARIES

$ -0-

100-51-5160-120 OVERTIME

$ 2,000 Snow removal and building maintenance; coverage for maintenance worker vacation

100-51-5160-130 FICA

$ 2,603 Social Security at 7.65%


$ 2,246 Wisconsin Retirement at 6.7%.


$ 132 City share of premiums


$ 14,782 Health, dental and vision insurance


$ -0- Employee expenses for training

100-51-51600-137 UNIFORM ALLOWANCE

$ 250 Per department policy

100-51-51600-220 GAS & ELECTRIC UTILITIES

$ 45,000 Gas and electric charges for City Hall, Police, and Fire Departments

100-51-51600-221 TELEPHONE

$ 12,000 Telephone service for City Hall, Police, Fire, Library, and Community Center

100-51-51600-222 WATER & SEWER UTILITIES

$ 3,125 Water and sewer utility charges for City Hall and fire protection charges

100-51-51600-225 STORMWATER UTILITY EXPENSE

$ 800 Stormwater utility charge for City Hall

ACCOUNT AMOUNT DESCRIPTION 100-51-51600-230 OUTSIDE SERVICES

$ 13,000 Kilgust HVAC mechanical maint.: $5,945 Vesta HVAC controls: $900 Siemens fire alarm contract: $1,297 City Hall pest control: $1,400 Window cleaning: $2,000 Generator maintenance: $563 Fire extinguisher inspection $350 Materials for repairs: $500

100-51-51600-240 REPAIR/MAINTENANCE SERVICES

$ 7,500 General maintenance services and parts, garage door repair, flowers, plumbing and electrical, garage pit cleaning, etc…

100-51-51600-340 OPERATING SUPPLIES

$ 4,000 City Hall – toilet paper, paper towels, hand soap, cleaning supplies, materials, paper products, etc…

100-51-51600-350 REPAIR/MAINTENANCE SUPPLIES

$ 4,650 City Hall – mechanical equipment repair and supply; light bulbs, filters, belts, water softener salt, door lock replacement, pigeon control, glues, tools, etc…

100-51-51600-370 FUELS & ADDITIVES

$ 900 Gas, oils, and lubricants for facility maintenance vehicle



--- LAW ENFORCEMENT100-52-52100-110 POLICE SALARIES 1,297,828 1,334,700 1,405,022 691,197 1,440,887 1,457,868 1,477,149 1,477,149 1,477,149 100-52-52100-112 SHIFT DIFFERENTIAL & COMMAND 15,732 14,521 14,237 6,659 15,000 15,000 15,000 15,000 15,000 100-52-52100-116 SCHOOL CROSSING GUARD 4,567 1,374 3,343 - - - - - - 100-52-52100-117 LONGEVITY PAY 500 - - - 1,000 1,000 1,000 1,000 1,000 100-52-52100-118 LEAVE WAGES 29,685 31,305 35,108 3,237 35,000 32,000 35,000 35,000 35,000 100-52-52100-119 SCHOOL CROSSING GUARD 165 2,896 1,493 2,852 4,800.0 4,800 4,896 5,032 5,032 100-52-52100-120 POLICE OVERTIME 81,092 109,191 85,897 26,987 90,000 90,000 96,300 96,300 96,300 100-52-52100-121 POLICE OVERTIME -GRANT 12,063 15,893 25,876 15,099 45,000 20,000 50,000 50,000 50,000 100-52-52100-130 FICA 120,060 121,087 122,374 56,878 121,382 124,746 128,470 128,480 128,480 100-52-52100-131 WISCONSIN RETIREMENT 183,518 157,339 150,806 81,568 176,222 188,505 181,369 181,384 181,384 100-52-52100-132 LIFE & DISABILITY INSURANCE 650 756 742 402 3,600 3,600 3,600 3,600 3,600 100-52-52100-133 HEALTH INSURANCE 223,979 232,543 199,789 103,340 206,681 189,594 223,380 223,380 223,380 100-52-52100-134 PROFESSIONAL DEVELOPMENT 9,322 8,251 5,265 1,905 8,800 8,829 8,829 8,829 8,829 100-52-52100-135 FITNESS INCENTIVE PROGRAM - - 2,000 - 2,000 2,000 2,000 2,000 2,000 100-52-52100-137 UNIFORM ALLOWANCE 24,064 21,254 16,739 10,363 17,000 17,200 17,700 18,700 18,700 100-52-52100-221 TELEPHONE 2,876 3,395 2,999 1,550 3,100.74 3,500 3,500 3,500 3,500 100-52-52100-240 SERVICE CONTRACTS-OFFICE EQUIP 1,026 639 654 625 625 700 700 700 700 100-52-52100-310 OFFICE SUPPLIES 526 568 979 229 1,200 2,000 2,000 2,000 2,000 100-52-52100-312 POSTAGE - 22 96 11 11 - - - - 100-52-52100-340 POLICE SUPPLIES 8,318 6,257 7,767 2,418 7,600 7,500 8,000 8,000 8,000 100-52-52100-345 POLICE OPERATING EXPENSES 1,688 1,502 3,198 1,011 4,500 4,500 4,500 4,500 4,500 100-52-52100-350 EQUIPMENT MAINT & REPAIR 1,625 1,038 571 621 1,241.10 1,500 1,500 1,500 1,500 100-52-52100-351 INFOR TECH EQUIPMENT REPAIR 991 998 974 225 2,000 2,500 2,500 2,500 2,500 100-52-52100-360 VEHICLE MAINT & REPAIR 19,519 5,626 9,973 2,311 9,700 11,000 11,000 11,000 11,000 100-52-52100-361 COMMUNITY EVENTS - - - - - - 500 500 500 100-52-52100-370 FUELS & ADDITIVES 43,407 28,321 27,620 13,210 28,740 28,000 34,560 28,000 28,000 100-52-52100-390 OTHER SUPPLIES & EXPENSE 100 - - - - - - - -

--- $2,083,301 $2,099,476 2,123,522 1,022,697 2,226,089 2,216,342 2,313,453 2,308,054 2,308,054 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 2,135,942 2,225,154 4%--- NON-PERSONNEL 80,400 82,900 3%--- TOTAL 2,216,342 2,308,054 4%---

DEPARTMENT Public Safety PROGRAM BUDGET Law Enforcement ACCOUNT 52100 MISSION OF DEPARTMENT:

The mission of the Monona Police Department is to work as a partner with the community to help provide a safe environment and a high quality of life.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Maintain effective law enforcement services with limited budgetary increases.

2. Continue to meet the increased demand for service placed on the department due to development in the community and growth of the surrounding area.

3. Continue to develop an environment that encourages qualified personnel to remain with the department and seek promotion to management positions from within the organization.

4. Prepare the department for future retirements affecting the organization.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continue to expand the cost-saving consolidation measures already being implemented within the department

and within the Madison metropolitan area. This includes continuing to partner with area police departments for cost savings on technology, communications and training.

2. Continue to seek more grants for funding towards specialized enforcement activities, equipment replacement and improvement.

3. Continue to explore new methods for practical improvement to our training while also making it more cost effective.

4. With rising fuel and energy costs, continue to look for innovative and affordable ways to conserve energy.

5. In a continuing effort to save money, use on-duty time for training, special assignments and special details when practical. Increase our use of the Madison police training facility and continue our participation with the suburban training consortium. The downside of this is the reduction of routine patrol time.

6. Send newer officers to supervisory and risk management training so we are better prepared to fill vacancies created by future retirements and increased civil liability.

7. Continue to use the Special Community/Police Task Force Recommendations regarding police “Use of Force” published February 19, 2016.

DEPARTMENT 2018 GOALS TO MEET CHALLENGES AND OPPORTUNITIES:

2018 Goal Method for Measuring Success Continue to monitor areas of suspected drug activity. Work with the task force, area departments, and DCI when appropriate in an effort to decrease local illegal drug activity. Evaluate the use of the K-9 Unit to interdict and clear drug cases.

Determine if accomplished.

Continue to review and update our operations and procedures as they apply to the Police and Dispatch sections.


SIGNIFICANT PROGRAM CHANGES: 1. During 2014, the department was authorized to increase staffing to 20 officers in order to fill the position of

Community Relations Officer (CRO). Officer James Reiter was assigned as the CRO on 7/1/14. The following are just some of the duties associated with the CRO job description: reports directly to the Chief of Police; works an adjustable schedule and hours to fit the needs of the assignment and to meet the needs of the community; coordinates the Citizen Police Academy; acts as coordinator for crime analysis; is visibly involved and committed to working with all organized neighborhood groups, community boards, and persons in the city; focuses on proactive approaches to identify and respond to general and specific community problems; works on special problems that affect the community with a strong sense of spirit and pride; when necessary, responds to calls for service in the community; provides tours of the public safety facility; and performs training functions as needed, such as instructing in-service and Citizen Police Academy classes.

From a department perspective, the CRO position has been extremely valuable. After reviewing our most active times of calls for service, it was determined that the best hours for this officer would be 11 a.m. to 7 p.m. The CRO can focus on community issues from 11 a.m.–2 p.m., and then assist patrol with calls during the 2 p.m.–7 p.m. time span.

Due to personnel leaving the department, we’ve hired six new officers since March 1, 2014. We have also been without a full time dispatcher since March 18, 2017. These changes have required the CRO to work extensively in patrol to assist with field training and to fill patrol and dispatch shifts.

2018 Goal Method for Measuring Success Continue to monitor the TRACS programs that have been installed in all of the marked squad laptops. A majority of all written citations, written warnings and MV4000 crash reports will be completed using this program for more accuracy and efficiency.

Determine if accomplished. This goal is contingent on the ability to maintain current squad laptops, the RMS consortium providing a useable product and providing timely technical support. .

Continue to work with the Monona Senior Center to allow for greater interaction between MOPD personnel and seniors in the community.


Continue efforts to reduce the high rate of traffic accidents in the City of Monona by using education, enforcement, and engineering. Identify engineering obstacles to crash reduction.

Evaluate end-of-year accident statistics. Evaluate/compare number of crashes, severity of crashes, number of injuries and severity of injuries to determine if efforts have reduced cost of crashes in dollars and physical injury. Work with the public works department on problems that require engineering.

In the area of in-service training: continue to be an active participant with the Verona, McFarland, Oregon and Stoughton training consortium.

Determine if accomplished and evaluate at year end to determine effectiveness of continued participation. In order to continue participation, funding has to be allocated through the operations budget.

Continue to replace older fleet vehicles with more economical and fuel-efficient vehicles.

This goal is contingent on obtaining grants and/or capital funds to upgrade the fleet.

Continue to increase the use of bicycle patrol to have more efficient use of fuel and more personal interactions with area citizens.

This goal is contingent on adequate staffing levels, weather conditions and assignments

Continue to explore opportunities to improve the existing Public Safety facility and monitor progress towards a new facility.


Continue to provide training in de-escalation and alternatives to effectively evaluate others, and, by means of communication, make sound decisions that result in safe and successful resolutions.


2. A police department staffing study was completed in October of 2013 by an external source. Professor Eric Fritsch of the University of North Texas analyzed the needs of the department and made recommendations in a five-year plan. The study was finalized in June of 2014. Based on the study the department was authorized to remain at 20 total sworn officers and keep the Community Relations position. Based on the activity level, it was recommended additional personnel be added to patrol, investigation, supervision and dispatch. The completed study is posted on the Monona Police Department website.

3. After waiting almost 2 years for the Panasonic Arbitrator body-worn camera (BWC) to be released, in August of 2016 the department purchased a BWC for each sworn police officer. The program has been successful by providing increased transparency and accountability of officers and providing valuable evidence for investigations and court proceedings. The only downside has been the additional staff time providing video for open records and court requests.

GOAL ACHIEVEMENTS IN 2017: 1. The department has continued to update policies and procedures as they apply to the Police and Dispatch

sections. During 2013 all department polices were updated, reformatted and put into one easy-to-use PDF file. In 2014 we started to create new General Order and Standard Operating Procedures manuals. Even though we are working with a company to update and review all our procedures to be in compliance with state mandates, it is a slow process. CVMIC, our insurance company, is paying half of the $3,000 fee for this project, which will continue into 2018.

2. Some of the special events the department participated in included the following: Memorial Day Parade; 4th of July Festival; Rhythm and Booms (new for Monona in 2014) and now called Shake the Lake; National Night Out; Prescription Drug Drops through the DEA; and Shop with a Cop.

3. In the fall of 2017 the department was again able to host a Citizen’s Police Academy. This was our 7th academy since 2011. Participants met one night a week for eight weeks of instruction that covered topics which included: patrol operations, traffic enforcement, squad car operations, evidence collection, criminal investigations, firearms and self-defense.

4. Each year, the number of calls involving retail theft in the Broadway corridor area increases. In an effort to address growing concerns with this trend, we have updated our procedures on responding to retail theft cases and have taken other steps in efforts of deterrence. During the last few years a Holiday Retail Theft detail has been established during November and December. This detail assigns additional manpower to focus specifically on the retail theft issue. Many, but not all, retail stores have chosen to participate in this program which targets retail theft in their businesses.

5. Through the efforts of Lieutenant Curtis Wiegel and Sergeant Adam Nachreiner, the department received three traffic grants funded through the Wisconsin Bureau of Transportation Safety in 2017. Two task force grants were coordinated through the Monona Police Department – one with a focus on OWI enforcement with $10,000 in overtime funds for Monona, and one with a focus on speed enforcement with $7,500 in overtime funds for Monona. A third grant was coordinated through the Town of Madison police department with a focus on seatbelt enforcement, with $15,000 in overtime funds for Monona. All of the grants required a 25% match in contributions, which was covered by officer benefits, fuel costs and on-duty personnel participation.

6. We continue to increase the use of social media tools such as Facebook, Twitter and Nextdoor. We anticipate continuing to use all available resources, including our City website and WVMO, in our quest to communicate better with the residents and business community.

7. In 2017 we added our first marked squad with a License Plate Recognition (LPR) system. This vehicle will have the ability to scan and record parked and moving vehicles. It will alert the officer if a vehicle is stolen or connected to another crime. It will also create a historical record of the time and location of the vehicle in the event it is involved in a criminal offense. The current data base, which is through our MPSIS partners, will have the ability to keep this information for up to one year.

PUBLIC SAFETY - LAW ENFORCEMENT

ACCOUNT JUSTIFICATION ACCOUNT AMOUNT DESCRIPTION 100-52-52100-110 POLICE SALARIES

$ 1,477,149 Full-time wages for the 14 union law enforcement officers and the 6 non-represented supervisors. The union contract expired on 12/31/15; therefore once the contract is settled, further adjustments to this line may have to be made, along with pay adjustments for the supervisory positions. This line includes $12,000 for degree bonuses. At the time of this report the contract negotiations between the police union and the city are in progress. Salaries have been estimated by the finance department.

100-52-52100-112 SHIFT DIFFERENTIAL AND COM.

$ 15,000 Per union contract.


$ 1,000 Per union contract. Two officers will qualify for this benefit toward the end of 2018.

100-52-52100-118 LEAVE WAGES

$ 35,000 Wages for extra pay when working a holiday and pay out for holidays not used at year’s end.

100-52-52100-119 SCHOOL CROSSING GUARD

$ 5,032

The school crossing guard position with an increase on 1/1/18. Funding includes summer school. This position relieves school officials and police officers of this very important duty.

100-52-52100-120 POLICE OVERTIME

$ 96,300 Overtime is a very fluid category as we are not able to control many of the events that cause overtime. Depending on circumstances, this budget line may be underfunded. It is suggested that contingency funding be provided. Training, the Memorial Day Parade, July 4th Festival, and “Shake the Lake” over Lake Monona directly impact this budget line. Not counting grant funds paid out, the following is actual OT paid out: 2011: $54,900; 2012: $63,832; 2013: $97,435; 2014 $81,092, 2015 $109,191, and 2016: $85,897.

100-52-52100-121 POLICE OVERTIME – GRANT

$ 50,000 Overtime paid out that is reimbursed through state grants (usually traffic-related). This is an estimate, as not all grants publicized for 2018 are known at the time of this budget. We had $43,000 in 2017.

100-52-52100-130 FICA

$ 128,480 Social Security at 7.65% based on the above salary total.

ACCOUNT AMOUNT DESCRIPTION 100-52-52100-131 WISCONSIN RETIREMENT

$ 181,384 Wisconsin Retirement at 17.63% for protective and 13.4% for non-protective based on the above salary total. Police personnel pay the entire employee share of 6.7% in 2018.


$ 3,600 Estimate of insurance cost.


$ 223,380 Based on actual rates.


$ 8,829 Training, conferences, hiring process background investigations and physical/psychological exams. We’ll continue to spend this money judicially, while also honoring our contract obligations. The goal is to have dynamic, effective training that exceeds minimum standards.

100-52-52100-135 FITNESS INCENTIVE PROGRAM

$ 2,000 Funds the fitness incentive program which rewards personnel for passing the minimum fitness standard twice a year.


$ 18,700 The annual uniform allowance authorizes each officer to receive $600 per year x 20 officers = $12,000. This also includes an initial purchase cost for one new officers’ equipment and replacement of bulletproof vests per contract. New officer equipment is approximately $3,000 and a new bullet proof vest currently costs $700 to $900 each.

100-52-52100-221 TELEPHONE

$ 3,500 For regular and cellular phone service.

100-52-52100-240 SERVICE CONTRACTS OFFICE

$ 700 Copy machine service contract (Gordon Flesch). Machine used by Police, Dispatch, Court and City business.


$ 2,000 Copy/computer paper, toner, and general office supplies.

100-52-52100-312 POSTAGE

$ -0- Postage is being handled under one city account.

100-52-52100-340 POLICE SUPPLIES

$ 8,000 Ammunition (duty and training), OWI-blood tests, medical tests, evidence supplies, batteries, ticket books, printing fees, etc. The lab expenses for OWI’s and sexual assault cases are not discretionary and we are required to pay for these tests.

ACCOUNT AMOUNT DESCRIPTION 100-52-52100-345 POLICE OPERATING EXPENSE

$ 4,500 The police operating expenses includes copying of documents, photographs and other media, including CDs, audio and video. ID cards, CDs, flares, City-billed towing charges, parking permits, alcohol and tobacco compliance checks, etc.

100-52-52100-350 EQUIPMENT MAINT/REPAIR

$ 1,500

100-52-52100-351 INFORMATION TECH SUPPORT

$ 2,500 Computer programming, repairs and consulting for hardware and software problems per contract with city IT provider. (Keyboards, monitors, etc.)

100-52-52100-360 VEHICLE MAINT/REPAIR

$ 11,000 Routine maintenance, tires, snow tires, and non-warranty repairs. Older fleet vehicles require more maintenance; therefore delaying the purchase of replacement squad cars has a direct impact on this budget line.

100-52-52100-361 COMMUNITY EVENTS

$ 500 Funds for small expenses related to community events, i.e. National Night Out, Citizen Academy, Memorial Day Parade, etc.

100-52-52100-370 FUEL AND ADDITIVES

$ 28,000 On average, the department uses approximately 1,200 gallons of fuel each month

100-52-52100-390 OTHER SUPPLIES AND EXPENSES

$ -0- No funds to specifically cover committee meetings, parking fees, and other miscellaneous expenses.

100-52-52100-391 POLICE CHIEF SEARCH

$ -0-

CORRECTION AND DETENTION ACCOUNT AMOUNT DESCRIPTION 100-52-5270-391 JAIL EXPENSES

$ -0- Estimated amount for subjects the City houses in the Dane County jail on local ordinance violations. County increased fees in 2008 from $16 to $80 per night. Very rare expense.



--- FIRE PROTECTION100-52-52200-110 FIRE SALARIES 206,176 214,711 269,312 140,220 281,000 289,668 321,831 314,953 314,953 100-52-52200-118 LEAVE WAGES 5,817 6,165 6,476 1,220 6,500 6,500 6,500 6,500 6,500 100-52-52200-119 WAGES, PART TIME 5,336 17,144 6,298 2,414 6,000 3,500 3,500 3,500 3,500 100-52-52200-120 OVERTIME 26,265 26,965 21,631 8,487 19,000 20,000 20,000 20,000 20,000 100-52-52200-130 FICA 19,294 23,776 29,876 13,839 23,906 24,455 26,915 26,389 26,389 100-52-52200-131 WISCONSIN RETIREMENT 30,033 24,464 30,484 16,807 29,087 34,146 37,620 36,877 36,877 100-52-52200-132 LIFE & DISABILITY INSURANCE 39 48 71 37 100 600 600 600 600 100-52-52200-133 HEALTH INSURANCE 36,990 34,996 46,748 21,007 42,000 41,841 55,560 53,242 53,242 100-52-52200-134 PROFESSIONAL DEVELOPMENT 3,457 6,872 4,112 1,218 5,000 5,000 5,000 5,000 5,000 100-52-52200-137 UNIFORM ALLOWANCE 3,132 4,257 4,306 211 4,000 3,600 3,600 3,600 3,600 100-52-52200-150 PHYSICAL EXAMINATIONS 388 2,219 2,030 - 1,900 1,600 1,600 1,600 1,600 100-52-52200-191 WI LENGTH OF SERVICE AWARD 8,608 9,800 730 9,975 9,975 9,800 10,000 10,000 10,000 100-52-52200-221 TELEPHONE 477 723 845 634 1,000 800 1,000 1,000 1,000 100-52-52200-222 WATER & SEWER UTILITIES 868 1,325 1,390 694 1,400 1,400 1,400 1,400 1,400 100-52-52200-310 OFFICE SUPPLIES 450 482 - 187 400 500 500 500 500 100-52-52200-312 POSTAGE - 38 42 - 20 100 100 100 100 100-52-52200-340 FIREFIGHTER SUPPLIES 2,697 2,726 2,118 486 3,000 3,000 3,000 3,000 3,000 100-52-52200-350 EQUIPMENT MAINT & REPAIR 19,022 15,212 19,918 3,942 13,000 15,000 15,000 15,000 15,000 100-52-52200-351 BUILDING MAINT & REPAIR 357 1,940 739 - 500 1,000 500 500 500 100-52-52200-373 FIRE PREVENTION & EDUCATION 2,241 2,364 3,969 2,417 3,000 3,000 4,500 4,500 4,500 100-52-52200-374 INTERN PROGRAM 5,301 7,764 2,307 (370) 1,000 6,600 - - - 100-52-52200-375 HIRING PROCESS 2,034 - - - - - - - - 100-52-52200-370 FUELS & ADDITIVES 6,426 3,418 760 - 4,000 2,900 4,500 4,500 4,500 100-52-52200-372 FIREFIGHTER RECRUIT/RETENTION 12,000 35,064 67,047 20,676 45,000 65,000 50,000 50,000 50,000 100-52-52200-800 FIRE/EMS COVERAGE - POP - - - 4,559 13,500 35,000 15,000 15,000 15,000 100-52-52200-801 FIRE LTE - - - - - - - - - 100-52-52200-810 FIREFIGHTER EQUIPMENT 5,528 6,039 5,556 811 6,000 6,000 6,000 6,000 6,000

--- $402,936 $448,512 526,765 249,468 520,288 581,010 594,226 583,761 583,761 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 420,710 462,061 10%--- NON-PERSONNEL 160,300 121,700 -24%--- TOTAL 581,010 583,761 0%------

DEPARTMENT Fire PROGRAM BUDGET Fire Operations ACCOUNT 5220 MISSION: To serve the public by promoting and providing creative, high quality, cost-effective crisis management and safety services.

The Mission of the Monona Fire and Emergency Medical Service is to protect lives and property from the adverse effects of fire, medical emergencies and exposure to dangerous conditions created either by nature or person. We will respond to emergencies in a professional and courteous manner and strive to reduce the rate of emergencies through public education and code enforcement. Ethical values will remain the core of every decision made by each member of our department.

CHALLENGES & OPPORTUNITIES: • The fire service faces many challenges in order to maintain an appropriate staff of trained and equipped

firefighters. The department faces state and federal mandates for training that ultimately demand more time from all members of the department. Volunteers comprise the greatest number of firefighters in Monona; these increased mandates, along with the average age of residents, have decreased the eligible pool of residents available to volunteer. One opportunity that helps to balance the training challenge is the willingness of our members to learn about new techniques and specialized equipment. In order to accomplish this, we must provide the opportunity for members to attend classes and conferences to develop their skills. Finally, Monona has an opportunity to benefit from Dane County media coverage of challenges faced by local volunteer organizations.

• Staffing at both the career and the volunteer level needs to increase in order to handle the complex nature of both fire and EMS calls within the City of Monona. In 2015 we had the good fortune of attracting members of the Blooming Grove Fire Department, increasing our volunteer staffing. We will need to continue to find ways to attract people to join the Monona Fire Department. In 2018 we are again looking to add one more career staffing position to allow for a firefighter/paramedic to staff the fire engine from 7am–7am, increasing career staffing up to 3 FF/Paramedics on duty each day. Career staffing will drop to a minimum of two FF/Paramedics whenever there is vacation or sick leave, allowing for a decrease in overtime costs.

• In 2018 we will be discontinuing the intern program. All three of the most recent interns have left the program well before the expected timeframe. We will re-evaluate the program to determine if this is a cost-worthy option for staffing.

• An ongoing challenge, and one that continues during difficult state budget periods, is the need for the fire service to maintain emergency operations and support public safety initiatives without increases in budget authority that match inflation. Private sector businesses that provide equipment, supplies and services to fire and EMS operations are not financially constrained like public sector service providers. Additionally, regulatory agencies have increased performance demands and standards for the testing of critical equipment. As a result, emergency service providers must continually make do with inflationary costs and increased regulations while budget levels remain constant or decrease. This challenge then provides the opportunity for the organization to closely review current operations for efficiency measures. Unfortunately, after conducting such exercises for several years, few gains are derived from such efforts and our focus changes to segments of the service delivery system that can be eliminated.

• Educating the children and elderly population about fire safety continues to be a challenge. However, there is a great potential to reduce the serious consequences of fire by working with these two vulnerable groups in the community. We as a department continue to strive to provide the highest level of fire prevention through various

avenues such as open houses and station tours, community outreach, and fire education in the classrooms to name just a few. These programs need to be continued and updated as we move forward.

• The Department’s fire inspection program is challenged with many new buildings in Monona that require close attention during initial construction and follow-up, along with all other commercial and multi-family dwellings every six months. An opportunity exists for Monona business owners and landlords to reduce their costs by following fire codes and encouraging safety in the community. Our current records are stored in a paper format, creating the need for more storage space in an already cramped station. By purchasing a software program to collect this data, we will limit the need for more physical space while at the same time allowing for easier records retrieval. In pursuing this avenue, we will bring the inspection/occupancy division into the 21st century. Current city ordinances need to be revisited. New ordinances, such as a Knox box ordinance, have been adopted.

LONG-TERM GOALS: 1. Create and maintain programs to promote community awareness and responses that minimize injury, loss of

life or property, and restore order arising from natural and man-made situations.

2. Have sufficient, happy, competent and motivated personnel to perform at the highest level.

3. Educate the public so that they understand our functions, capabilities and activities.

4. Have our community provide the resources necessary to provide the service requested by the community. As we move ahead, we must look into the possibility of a new fire station/public safety building. The current location is well suited geographically, but with the number of responses increasing and the current station’s close proximity to the library, Winnequah and Nuestro Mundo schools, and the City pool, we increase the risk of an accident involving children, whether from citizens becoming distracted by responding emergency vehicles or emergency personnel not seeing small children. A new station would also provide the space needed to house full-time, intern, and EMS personnel. The current garage facilities are cramped and require backing vehicles into the station which increases the risk of accidents.

5. To understand what is needed and what our capabilities are and how to provide them, document our actions and provide organizational feedback. The ability to provide organizational feedback through documentation is hampered by not having software capable of providing this information. We are currently using software provided by the state which is a basic system that cannot be customized to our needs. Fire inspections are being documented by hand on manila envelopes with violation notices written on paper. By purchasing the software needed, we will be able to customize these programs to our specific needs and requirements.

6. Create a strong, integrated service identity.

7. Create and maintain awareness and an understanding of what constitutes a safe environment.

8. Maximize local technical communications.

9. Develop and maintain an awareness of the effects of the environment on us and our impact on the environment, and implement appropriate solutions.

2018 GOALS TO MEET CHALLENGES AND OPPORTUNITIES:

2018 Goal Method for Measuring Success As per the recommendation of the fire department staffing ad-hoc committee, the fire department would like to add an additional career FF/Paramedic allowing for 3 career members to be on duty at the fire station 24/7 with the exception of sick days and paid time off.

The Department will have hired a 9th career FF/Paramedic.

Start discussions on the future of a public safety building.

A committee is actively working on plans for a new fire station.

GOAL ACHIEVEMENTS IN 2017:

2017 Goal Status A paid-on-premise program will be put in place to provide staffing for an engine.

Paid-on-premises program is up and operational; we will continue to monitor its status and make adjustments as needed.

Move the Fire Dept. paging and dispatching to the Dane County Communications Center.

The dispatching of all fire and EMS has been moved to Dane County Dispatch Center and is working well for both the fire and police departments.

FIRE DEPARTMENT

ACCOUNT JUSTIFICATIONS ACCOUNT AMOUNT DESCRIPTION 100-52-52200-110 WAGES FULL-TIME

$ 314,953

Includes 50% of wages for full-time Fire Chief and 8 full-time FF/Paramedics plus a 9th FF/Paramedic hired 4/1/18. Remainder covered under EMS budget account 205-52-52300-110.

100-52-52200-118 LEAVE WAGES

$ 6,500

Includes 50% of leave wages for 9 full-time FF/Paramedics. Current experience times projected wage rate.

100-52-52200-119 WAGES PART-TIME

$ 3,500

Covers stipend for one Assistant Fire Chief in charge of volunteer FF administration.

100-52-52200-120 OVERTIME

$ 20,000

Reduced due to additional staffing, so there will be less overtime coverage needed. Remainder of overtime covered under EMS budget account 205-52-5230-120.

100-52-52200-130 FICA



$ 36,877

Retirement contributions for 50% of staff earnings (remainder in EMS budget)


$ 600 50% of total cost (remainder in EMS budget) requested at same level as last year


$ 53,242

This account provides half of the premiums for the full-time staff positions.


$ 5,000

Includes training opportunities for career and volunteer firefighters. Also includes membership such as NFPA and County Arson Association where training is a priority. Increase based upon recommendation from Public Safety Commission. Increase is due to the need for more specialized training and needing to bring in outside trainers with the expertise to train our personnel in such areas as RIT, Hybrid vehicles, WMD and HazMAT.


$ 3,600

Includes 50% of uniform allowance for full-time FF/Paramedics (based on contract) and Fire Chief. Other 50% in EMS budget. Also includes 100% of uniform allowance for Fire Chief and Assistant Fire Chiefs and provisions for LTE and volunteer firefighter uniforms, e.g. shirts, name tags and badges.

ACCOUNT AMOUNT DESCRIPTION 100-52-52200-150 PHYSICAL EXAMINATIONS

$ 1,600

Complete physicals are required for new members. Average cost around $400 each.

100-52-52200-191 WI LENGTH OF SERVICE AWARD

$ 10,000

State-sponsored program that allows municipality to deposit funds for each firefighter into a managed account that will receive some state matching funds that vary each year. Intended to reward volunteer firefighters and encourage longevity. Includes administrative fees.

100-52-52200-221 TELEPHONE

$ 1,000 Includes station phones and cellular phones.


$ 1,400 Based on past years.


$ 500

Standard office supplies

100-52-52200-312 POSTAGE

$ 100

100-52-52200-340 FIREFIGHTER SUPPLIES

$ 3,000 Includes variety of expendable items such as foam, radio/pager batteries, special cleaning materials, personal protective clothing, etc. Covers fees for Madison/Dane Co. Haz-Mat B services.


$ 15,000

Increased based on past years. Includes NFPA-required testing for pumps, breathing apparatus, gas monitors and hydraulic rescue tools. Preventive maintenance for fire apparatus included in this category. Whenever possible, Monona DPW mechanic services will be used. Increase is due to the need to do annual ground ladder testing required by NFPA 1932, aerial ladder testing and annual pump testing and maintenance required by NFPA 1911.

100-52-52200-351 BUILDING MAINTENANCE & REPAIR

$ 500 This category covers minor expenses. Major items covered under capital budget or requested on emergency basis from contingency funds.

100-52-52200-373 FIRE PREVENTION & EDUCATION

$ 4,500

This is intended to purchase National Fire Protection Association Code manuals used in the bi-annual fire inspections of all commercial properties within the city as required by state statutes; this will also be used to purchase annual memberships to NFPA and NFSA. It is the Fire Department’s goal is to provide ongoing fire prevention and education to the schools and citizens of the City. Funds will be used to purchase supplemental materials for this goal.

ACCOUNT AMOUNT DESCRIPTION 100-52-52200-374 FIRE DEPARTMENT INTERN PROGRAM

$ -0-

Program discontinued for 2018

100-52-52200-375 FIRE DEPARTMENT HIRING PROCESS

$ -0-

Not needed if additional staffing is not approved.


$ 4,500

Based on 1,044 gallons diesel @ $2.80/gal and 625 gallons gasoline @ $2.40/gal

100-52-52200-372 FIREFIGHTER RECRUITMENT & RETENTION

$ 50,000

This category is used to support efforts to recruit firefighters and retain those already on the department. The increase is due to an increase in the yearly stipend for the volunteer firefighters. $15/drill and $15/call

100-52-52200-800 FIRE / EMS COVERAGE – POP

$ 15,000 This program is used to pay for the paid on premise program stipends.

100-52-52200-801 FIRE LTE

$ -0-

100-52-52200-810 FIREFIGHTER EQUIPMENT

$ 6,000

Typically used to purchase replacement equipment. New, major cost equipment is funded through the capital budget process. With the new revenues brought in by charging for fire responses on the Beltline, I would like to use part of those fees for the replacement and purchase of outdated and worn equipment.



--- INSPECTIONS100-52-52400-110 SALARIES 8,667 15,558 14,928 8,034 16,068 12,480 23,480 20,129 20,129 100-52-52400-130 FICA 1,413 1,890 1,142 615 1,229 955 1,796 1,540 1,540 100-52-52400-214 WEIGHTS & MEASURES 4,400 4,400 4,400 4,400 4,400 4,500 4,400 4,400 4,400 100-52-52400-221 TELEPHONE 21 8 5 0 - - 100-52-52400-230 INSPECTION SERVICES 52,921 50,373 45,496 20,640 49,000 51,693 52,250 52,250 52,250 100-52-52400-231 CODE ENFORCEMENT SERVICES 9,832 9,146 - - - - - - - 100-52-52400-320 PUBLICATIONS - - - - 150 300 150 150 150 100-52-52400-340 INSPECTION SUPPLIES 1,061 23 20 35 100 750 750 750 750 100-52-52400-370 FUELS & ADDITIVIES 190 700 407 125 250 750 500 500 500

--- 78,505 82,098 66,398 33,849 71,198 71,428 83,326 79,719 79,719 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 13,435 21,669 1 --- NON-PERSONNEL 57,993 58,050 0%--- TOTAL 71,428 79,719 12%---

DEPARTMENT Inspections PROGRAM BUDGET ACCOUNT 52400

MISSION OF DEPARTMENT: Health, safety, and the welfare of Monona citizens is the primary concern of the Building Department. To ensure a level of effectiveness, it will be essential to educate and inform the public on the importance of permits, ordinances, and inspection procedures. CHALLENGES AND OPPORTUNITIES AHEAD: The key challenges for the Building Inspection Department are to review building plans and perform the necessary inspections consistently in a non-biased, timely manner. The Inspection Department must also keep current with changes in the State of Wisconsin Administrative Code and the City of Monona Municipal Code. LONG-TERM GOALS FOR THE DEPARTMENT: Maintain integrity of inspection program. SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: 1. This budget reflects a full year of property inspection. 2. Building and electrical inspection personnel budgets are increased, in anticipation of the new Riverfront

development inspections. 3. Some offset from increased permit fee revenues.

INSPECTIONS


ACCOUNT AMOUNT DESCRIPTION 100-52-52400-110 SALARIES

$ 20,129 Part-time property maintenance personnel @ 16 hours/week and part-time commercial electrical inspector.

100-52-52400-120 OVERTIME

$ -0-

100-52-52400-130 FICA

$1,540 Social Security at 7.65% for part-time property maintenance personnel


$ -0-


$ -0-


$ -0-


$ -0-

100-52-52400-214 WEIGHTS AND MEASURES

$ 4,400 Based on contract with Wisconsin Department of Weights and Measures.

100-52-52400-230 INSPECTION SERVICES

$ 52,250 Shared building inspector with McFarland

100-52-52400-231 CODE ENFORCEMENT SERVICES

$ -0-

100-52-52400-232 PLANNING SERVICES

$ -0-


$ 150 Covers books, monthly updates, construction manuals

100-52-52400-340 INSPECTION SUPPLIES

$ 750 Estimate based on past experience


$ 500



--- EMERGENCY COMMUNICATIONS100-52-52600-110 DISPATCH SALARIES 168,066 166,523 172,811 77,277 165,000 176,311 177,103 199,884 199,884 100-52-52600-112 SHIFT DIFFERENTIAL 3,471 3,609 3,542 1,602 3,600 3,600 3,600 3,600 3,600 100-52-52600-118 LEAVE WAGES 6,245 5,759 7,061 895 5,750 6,000 6,000 6,000 6,000 100-52-52600-119 WAGES, PART TIME 22,849 30,771 19,197 11,858 22,500 23,000 23,403 23,403 23,403 100-52-52600-120 DISPATCH OVERTIME 10,395 9,377 16,184 9,595 15,000 12,000 13,000 13,000 13,000 100-52-52600-130 FICA 15,874 16,220 16,351 7,571 16,207 16,900 17,068 18,810 18,810 100-52-52600-131 WISCONSIN RETIREMENT 15,553 12,674 12,654 6,646 12,876 13,458 13,180 14,706 14,706 100-52-52600-132 LIFE & DISABILITY INSURANCE 25 31 42 21 42 300 300 300 300 100-52-52600-133 HEALTH INSURANCE 33,581 38,978 49,563 21,559 44,949 47,993 51,488 60,761 60,761 100-52-52600-134 PROFESSIONAL DEVELOPMENT 252 1,232 425 1,837 2,200 1,500 1,500 1,500 1,500 100-52-52600-135 FITNESS INCENTIVE PROGRAM - - - - - 350 350 350 350 100-52-52600-137 UNIFROM ALLOWANCES 482 752 465 419 1,000 1,000 1,000 1,000 1,000 100-52-52600-214 CRIMINAL RECORDS CHECKS 2,219 1,925 1,995 - 2,100 2,300 2,300 2,300 2,300 100-52-52600-240 SERVICE CONTRACTS 66,424 65,889 74,697 70,184 80,602 80,602 84,472 84,472 84,472 100-52-52600-340 DISPATCH SUPPLIES 1,529 1,025 1,528 295 1,400 1,500 1,500 1,500 1,500

--- $346,965 $354,765 376,515 209,759 373,225 386,814 396,263 431,586 431,586 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 299,562 340,464 14%--- NON-PERSONNEL 87,252 91,122 4%--- TOTAL 386,814 431,586 12%------

DEPARTMENT Public Safety PROGRAM BUDGET Communications ACCOUNT 52600 MISSION OF DEPARTMENT: To provide effective, efficient and professional service to the citizens and visitors of the City of Monona, as well as to the public safety professionals in contact with the communications center.

CHALLENGES AND OPPORTUNITIES AHEAD: Keep costs down while increasing the current efficiency of the department through technological advances and focusing on the demands of the community.

LONG-TERM GOALS FOR THE DEPARTMENT: • Continue to seek grant funding to improve efficiency of the communications operations with limited funding

and personnel.

• Continue to maintain the IT room and work with the IT committee to upgrade outdated telephone, radio and computer equipment for the benefit of all city departments.

• Continue to evaluate equipment and software to increase the efficiency of records management, dispatch and the court system.


2018 Goal Method for Measuring Success Maintain part-time dispatchers with ability to fill in as needed.


Continue to work with the Dane County Dispatch Training Consortium and other outside opportunities to develop regularly scheduled in-service training for our dispatchers.

When possible, include dispatchers in Police in-service training sessions.


Continue to monitor progress with the proposed DaneCom radio system and the impact it will have on City of Monona communications.


With the transition to the TriTech CAD in 2017, continue to monitor efficiency of the system with 911 calls and information sent to MOPD from Dane County.


SIGNIFICANT PROGRAM CHANGES: 1. With the 2007 operations budget, the dispatch center was authorized to add an additional full-time employee.

This had a very positive impact on operations, with improved staffing, morale and longevity. Personnel working in this very high-stress environment were able to take needed time off without the department incurring overtime or major schedule changes. In July 2009, one of the full-time dispatchers resigned for another position. Due to a budget shortfall, the city implemented a hiring freeze and did not allow this

position to be filled. In the 2010 operations budget, the fifth full-time employee was cut from the budget in exchange for switching our Records Management System (RMS), Computer Aided Dispatch (CAD) and court software from the Madison New World user group to the MPSIS Global user group. The MPSIS group consists of Sun Prairie, Middleton, Fitchburg, Verona and Monona. The Global software is more expensive, but is significantly more advanced with improved technical support. We have been able to maintain services without the 5th full-time dispatcher using part-time personnel, paying overtime, and on occasion using management staff; however, there are many instances when it would be beneficial to have that extra staff member.

2. In late 2015 during the 2016 budget review, it was recommended that a study be completed to determine if it were effective to maintain an independent dispatch center prior to the 2017 budget discussions. A dispatch consolidation study was previously completed by the MPSIS group (our Global RMS/CAD consortium) in 2012. That study recommended that each community with a current communication center should maintain their existing center. The study found this was the most cost-effective solution which also provided the highest quality of service to each community.

A City of Monona dispatch study was completed in September of 2016. The study group was comprised of city alders, multiple city staff, and community members. This study group recommended that the fire department dispatching be moved to the Dane County Communications Center (DCCC) to provide for the best level of service for mutual aid (MABAS) response. The DCCC currently dispatches all other Dane County fire departments. It was further recommended that all other services (police dispatch, records and 911 services) be retained in our communications center. Our goal is to provide the best possible service to the community that resides in and uses the many attractions located in the City of Monona.

3. Due to changes in the law regarding the release of information obtained through the Department of Transportation driver’s license records (DPPA), we are no longer able to provide free access to our traffic accident reports without signature verification or limited redactions. In 2016 we entered into an agreement with CarFax to provide partially redacted versions of the report free to individuals involved in the report. As a result of providing this service, we have slightly reduced the number of accident reports that records custodians are required to process. All requests from insurance carriers and attorneys must still be handled on an individual basis with the reports printed out and provided to the requesting party. This has continued to add considerable work to the process that was previously streamlined to save time. Recently the courts decided that DT4000 Accident Reports could be released without redactions. DPPA laws requiring individuals to sign a certification section indicating they meet an exception and will not further release the records are still applied to all other police reports and records so there is still an increase in the time it takes to release records in comparison to release of records prior to DPPA.

4. With the recommendation from the dispatch study group to have the Monona Fire Department be dispatched directly by the DCCC, the Fire Department made that transition in early 2017. Monona Fire had been the only department in the county still being locally dispatched. The fire department can still communicate with the Monona Dispatch Center, but is now primarily dispatched by Dane County. This has benefited the fire department by having a dedicated dispatcher and has also benefited the Monona Dispatch Center by freeing up the responsibility of dispatching fire.

5. The Monona Dispatch Center is making the transition from the Global CAD system to the TriTech CAD system. This switch is being made due to the Global system being obsolete. The TriTech CAD is the system being utilized by Dane County Dispatch and will offer more continuity among other agencies in the area. Our switch to this system is being supported by our MPSIS group. We are also monitoring how Sun Prairie has transitioned to the TriTech system, along with relinquishing their 911 calls to the DCCC, to determine if we should maintain our 911 call taking beyond 2018.

GOAL ACHIEVEMENTS IN 2017: 1. Our MPSIS group is making the transition from the Global Computer Aided Dispatch (CAD) to the TriTech

CAD being used by Dane County. There were two main reasons for making this switch in services. The first being that the Global CAD was being discontinued, and the second was that with Sun Prairie relinquishing their 911 call taking to the county, it was found that this was a better system to communicate between the

agencies. Monona is scheduled to go live on TriTech during the first week of September. As an additional benefit, going forward the technical support fees for TriTech are anticipated to be lower than the fees charged for the Global system.

2. Detective Lieutenant Deuman and TCM Kuehl attended the 2017 WIPSCOM Conference May 14–17, 2017. The WIPSCOM conference provides training for dispatchers. They have breakout sessions on different topics just like at the police training conferences. For example, the Crime Information Bureau (CIB) did a training on the TIME system, 911 location issues, wellness, Amber Alerts, mentor programs, etc. It’s our goal to send communications personnel to a least one conference each year.

GOALS NOT ACHIEVED IN 2017: 1. Training is always a difficult goal to achieve, as we are limited in our staffing coverage. We continue to train in-

house on updated procedures and updated technological advancements, but sending more than one person at a time to schools outside our facility is a challenge.

PUBLIC SAFETY - EMERGENCY COMMUNICATIONS CENTER

ACCOUNT JUSTIFICATIONS ACCOUNT AMOUNT DESCRIPTION 100-52-52600-110 DISPATCH SALARIES

$ 199,884 Full-time wages for 4 dispatchers based on budgeted increase + 5th dispatcher on 7/1/18


$ 3,600 Shift differential pay

100-52-52600-118 LEAVE WAGES

$ 6,000 Wages while employees on vacation

100-52-52600-119 WAGES, PART-TIME

$ 23,403 Part-time dispatch wages

100-52-52600-120 DISPATCH OVERTIME

$ 13,000 Estimate of overtime

100-52-52600-130 FICA



$ 14,706 City half share of the annual Wisconsin Retirement expense; 6.7% split of the 13.4% cost

100-52-52600-132 LIFE AND DISABILITY INSURANCE

$ 300 Estimate of life/disability insurance


$ 60,761 Based on actual increase


$ 1,500 Training for dispatchers

100-52-52600-135 FITNESS INCENTIVE PROGRAM

$ 350 Funds the fitness incentive program which rewards personnel for passing the minimum fitness standard twice a year.


$ 1,000 For purchase and replacement of dispatch uniforms. Full-time employees get $200 per year (4 x 200 = $800). An additional $200 per year was added for part-time shirts.

100-52-52600-214 CRIMINAL RECORDS CHECK

$ 2,300 Fees paid to State of Wisconsin for liquor license applicants’ background checks. Revenue to offset this cost is collected through the applicants’ fees. Department averages approximately 330 checks per year @ $7.00 each = $2,310.

ACCOUNT AMOUNT DESCRIPTION 100-52-52600-240 SERVICE CONTRACTS

$ 84,472

$ 54,300 4,000 6,204 2,800 1,600 1,440

250 2,250 6,178 1,750

576 624

2,500

$ 84,472

Service contracts for: radios, RMS, CAD and court software, radio console, 911 and other equipment. Amount includes maintaining the VHF radio frequencies for the FD and DPW. Our share of the Global RMS/CAD system for 2018 is $54,300; MAPD 800 MHz Radio $4,000; General Communications (DPW & FD VHF) $6,204; AT&T phone circuits for DPW & FD VHF radios (4 at Water Tower and 2 at South Town) $2,800; AT&T 911 Access Fees $1,600; TIME quarterly $1,440; Language Line is approximately $250/yr.; Dane County fees for CITRIX, Summit, New World, Spillman access $2,250; DaneCom fees for 2018 are estimated at $6,178; Leads On Line $1,750; Schedule Anywhere $576; Deer Creek Technology $624; TRACs Support $2,500 and other misc. items. This line may be underfunded depending on maintenance expenses not covered by contracts.

100-52-52600-340 DISPATCH SUPPLIES

$ 1,500 Batteries, tapes, computer paper, print cartridges, etc.



--- PUBLIC WORKS TOTAL RECAP--- (Includes Highway & Street Administration, Shop Machinery & Buildings, Street Maintenance, and Forestry)--- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 403,123 423,784 5.13%--- NON-PERSONNEL 321,538 334,995 4.19%--- TOTAL 724,661 758,779 5%------



--- HIGHWAY & STREET ADMINISTRATION100-53-53100-111 WORKING FOREMEN SALARY 36,857 44,421 44,615 23,228 46,093 46,093 46,889 46,889 46,889 100-53-53100-130 FICA 2,729 3,297 3,310 1,727 3,526 3,526 3,587 3,587 3,587 100-53-53100-131 WISCONSIN RETIREMENT 2,580 3,021 2,945 1,579 3,042 3,134 3,095 3,095 3,095 100-53-53100-132 LIFE & DISABILITY INSURANCE 22 6 6 3 15 115 115 115 115 100-53-53100-133 HEALTH INSURANCE 8,700 12,972 14,811 6,869 13,832 13,832 14,838 14,838 14,838 100-53-53100-134 PROFESSIONAL DEVELOPMENT 404 692 668 238 703 700 700 700 700 100-53-53100-340 OPERATING SUPPLIES 87 211 - - - - - - -

--- $51,379 $64,620 66,355 33,645 67,211 67,400 69,224 69,224 69,224 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 66,700 68,524 3%--- NON-PERSONNEL 700 700 0%

--- TOTAL 67,400 69,224 3%---



--- SHOP, MACHINERY & BUILDINGS100-53-53200-110 MECHANIC SALARIES 41,611 32,681 35,633 19,692 55,635 55,635 56,619 56,619 56,619 100-53-53200-111 SHOP SALARIES 15,677 43,372 32,473 37,944 47,000 29,753 33,505 33,505 33,505 100-53-53200-120 OVERTIME 61 87 37 120 200 200 200 200 200 100-53-53200-130 FICA 4,267 5,661 5,359 4,274 7,867 6,547 6,910 6,910 6,910 100-53-53200-131 WISCONSIN RETIREMENT 3,875 5,178 4,777 3,933 6,787 5,820 5,961 5,961 5,961 100-53-53200-132 LIFE & DISABILITY INSURANCE 18 32 32 2 5 145 145 145 145 100-53-53200-133 HEALTH INSURANCE 16,942 21,520 22,653 1,772 24,692 24,692 28,885 28,885 28,885 100-53-53200-220 GAS & ELECTRIC UTILITIES 22,232 14,848 15,196 7,198 15,100 17,950 15,000 15,000 15,000 100-53-53200-221 TELEPHONE 5,437 3,968 3,551 1,942 3,700 3,700 3,700 3,700 3,700 100-53-53200-222 WATER & SEWER UTILITIES 3,133 3,791 3,957 2,277 4,554 4,688 6,100 6,100 6,100 100-53-53200-240 OUTSIDE SERVICE 344 1,084 123 - - - - - - 100-53-53200-349 GARAGE MATERIAL & SUPPLY 23 8,440 10,246 9,679 12,000 8,000 10,500 10,500 10,500 100-53-53200-350 REPAIR & MAINT SUPPLIES 21,866 14,026 15,490 8,717 15,000 14,000 16,000 16,000 16,000

--- 135,486 154,688 149,527 97,549 192,540 171,130 183,525 183,525 183,525 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 122,792 132,225 8%--- NON-PERSONNEL 48,338 51,300 6%

--- TOTAL 171,130 183,525 7%---



--- ENGINEERING DEPARTMENT --- EXPENSES100-53-53210-110 City Engineer Salary 28,127 28,580 27,253 14,223 27,887 27,887 28,375 28,835 28,835 100-53-53210-130 FICA 2,104 2,129 2,026 1,059 2,133 2,133 2,171 2,206 2,206 100-53-53210-131 Wisconsin Retirement 1,969 1,919 1,799 967 1,841 1,896 1,873 1,903 1,903 100-53-53210-132 Life & Disability Insurance 8 12 11 6 15 70 70 70 70 100-53-53210-133 Health Insurance 5,394 7,370 7,388 3,314 6,916 6,916 7,469 7,469 7,469 100-53-53210-134 Professional Development 1,399 1,352 1,582 640 1,500 1,500 1,800 1,800 1,800 100-53-53210-240 Outside Services 5,217 32,139 6,892 1,292 6,950 7,000 7,000 7,000 7,000 100-53-53210-245 Software Purchases & Maintenance 2,499 472 66 - 100 500 500 500 500 100-53-53210-310 Office Supplies 144 465 23 14 100 200 200 200 200 100-53-53210-340 Engineering Supplies 47 - - - - - - - - 100-53-53210-710 Metropolitan Planning Organization 2,454 2,454 2,454 - 2,500 2,500 2,500 2,500 2,500 100-53-53210-360 Vehicle Maint. And Repair - 9 - 31 31 - - - - 100-53-53210-370 Fuels & Additivies 402 264 109 93 200 300 300 300 300 100-53-53210-390 ENGINERING SUPPLIES - - 27 - - - - - -

--- $49,764 $77,165 49,630 21,638 50,173 50,902 52,258 52,783 52,783 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 38,902 40,483 4%--- NON-PERSONNEL 12,000 12,300 3%

--- TOTAL 50,902 52,783 4%------



--- STREET MAINTENANCE & CONSTRUCTION100-53-53300-110 STREET SALARIES 20,163 34,124 25,199 16,879 34,000 29,770 28,156 28,156 28,156 100-53-53300-111 SNOW & ICE SALARIES 16,901 18,373 30,790 16,433 24,000 24,307 26,439 26,439 26,439 100-53-53300-112 SHIFT DIFFERENTIAL 10 - - - - - - - - 100-53-53300-114 ON CALL WAGES 5,289 4,900 5,348 2,600 - - - - - 100-53-53300-115 ROW MAINTENANCE 14,195 11,467 18,827 4,635 8,000 14,878 14,602 14,602 14,602 100-53-53300-118 LEAVE WAGES 36,293 31,252 34,306 20,671 33,000 36,874 35,296 35,296 35,296 100-53-53300-119 PART TIME WAGES - 1,417 3,437 - 24,000 25,000 25,000 25,415 25,415 100-53-53300-120 STREET OVERTIME 1,315 1,148 719 106 400 500 500 500 500 100-53-53300-121 SNOW & ICE OVERTIME 7,243 - - - 5,000 12,000 12,000 12,000 12,000 100-53-53300-130 FICA 8,062 9,308 9,824 4,958 9,823 10,965 10,862 10,894 10,894 100-53-53300-131 WISCONSIN RETIREMENT 6,820 8,044 7,747 4,159 8,474 9,746 9,372 9,399 9,399 100-53-53300-132 LIFE & DISABILITY INSURANCE 109 49 61 17 100 350 350 350 350 100-53-53300-133 HEALTH INSURANCE 26,852 28,638 32,576 8,939 31,000 31,453 37,397 37,397 37,397 100-53-53300-134 PROFESSIONAL DEVELOPMENT 1,066 1,255 330 - 500 500 500 500 500 100-53-53300-137 UNIFORM ALLOWANCE 3,039 2,403 2,616 1,724 3,000 3,000 3,000 3,000 3,000 100-53-53300-190 OTHER PERSONNEL SERVICES 1,296 1,235 1,311 650 1,400 1,000 1,300 1,300 1,300 100-53-53300-230 STREET OUTSIDE SERVICE 17,131 33,710 35,727 2,689 36,000 36,000 36,000 36,000 36,000 100-53-53300-231 MEDIAN AND TERRACE MAINT 37,817 17,640 26,593 9,460 5,000 5,000 5,000 5,000 5,000 100-53-53300-340 SAFETY EQUIPMENT 3,165 1,171 2,165 2,135 2,500 1,800 2,000 2,000 2,000 100-53-53300-350 STREET EQUIP MAINT & REPAIR 4,831 10,134 15,616 3,785 6,000 8,000 8,000 8,000 8,000 100-53-53300-351 SNOW & ICE EQUIP MAINT & REPAIR 5,066 4,920 7,021 2,618 4,500 5,000 5,000 5,000 5,000 100-53-53300-370 FUELS & ADDITIVES 30,333 20,372 17,683 6,815 18,000 23,000 20,000 20,000 20,000 100-53-53300-371 STREET SUPPLIES 12,143 15,297 17,493 6,777 15,000 14,000 15,000 15,000 15,000 100-53-53300-372 SNOW & ICE SUPPLIES 26,026 32,841 18,912 17,278 30,000 18,600 29,905 29,905 29,905 100-53-53300-374 STREET SIGN REPAIR & REPLACEMENT - 3,000 1,860 713 1,500 1,500 1,500 1,500 1,500


--- TOTAL 313,243 327,653 5%---



--- ROAD-RELATED FACILITIES100-53-53420-220 STREET LIGHTING UTILITIES 84,925 37,276 73,901 24,020 80,000 81,600 81,600 81,600 81,600 100-53-53420-233 TRAFFIC CONTROL MAINT 21,764 21,982 10,181 11,949 20,000 21,500 21,500 21,500 21,500

--- $106,689 $59,258 84,082 35,969 100,000 103,100 103,100 103,100 103,100 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 103,100 103,100 0%--- TOTAL 103,100 103,100 0%---

DEPARTMENT Public Works PROGRAM BUDGET ACCOUNT 53100, 53200, 53210, 53300,

55200, 56110 MISSION OF DEPARTMENT: To provide high quality services to Monona residents, and to complete department projects and duties in an efficient, cost effective manner.

CHALLENGES AND OPPORTUNITIES AHEAD: Maintaining current service levels while adhering to budget constraints.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. To continue to provide high quality, cost-effective public works services to the residents of Monona.

2. Continuing to adequately maintain or replace the asphalt on City streets.

3. To review, monitor, and evaluate the staff and services provided by the department.

4. To continue to inform the public through service cards, email, web postings, newsletters, phone, and other available resources.

SIGNIFICANT PROGRAM COST AND PERSONNEL CHANGES: 1. Engineering: There are no significant changes to program costs for 2018.

2. Highway and Street Administration: There are no significant changes to program costs in this budget for 2018.

3. Shop, Machinery and Buildings:

• Gas and electric utilities decreases by $2,950. There is no planned increase from MG&E for electric in 2018.

• Water and sewer utilities increases by $1,412. • Garage material and supply increases by $2,500. • Repair and maintenance supply increases by $2,500.

4. Street Maintenance and Construction:

• Fuels and additives decreases by $3,000 • Street supplies increases by $1,000. • Snow and ice supplies increases by $11,305 based on current inventory and planned purchases for 2018.

5. Road-Related Facilities:

• There are no significant changes to program costs in 2018.

6. Forestry:

• Brush pickup increases $1,380 total, half that amount, $690 for this account.

GOAL ACHIEVEMENTS IN 2017: 1. Completed 3,600’ of road reconstruction and utility upgrades on Tonyawatha Trail, West Dean, Schultz

Place, and Progressive Lane.

2. Completed a significant micro surfacing and mill and overlay project on City streets as part of the City’s street repair program.

3. Completed reconstruction of the City Hall parking lot.

4. Completed 145’ of concrete panel replacement on Femrite Drive, utilizing City staff.

5. Completed the installation of the Rapid Flash Beacon system on Monona Drive at Lofty Avenue, and Nichols Road at Schluter Road.

6. Completed various small area road patching utilizing City staff and equipment.

7. Completed the purchase of all capital equipment items.

8. Inspected the City’s sidewalk inventory and completed updates to the GIS sidewalk layer.

9. Completed sidewalk panel replacement and grinding as needed.

10. Completed parking lot maintenance as needed throughout the City.

11. Completed pavement marking throughout the City.

12. Replaced old street signs as needed throughout the City.

GOALS NOT ACHIEVED:

PUBLIC WORKS

ACCOUNT JUSTIFICATIONS HIGHWAY AND STREET ADMINISTRATION ACCOUNT AMOUNT DESCRIPTION 100-53-53100-111 WORKING FOREMAN SALARY

$ 46,889 Working Foreman

100-53-53100-130 FICA





$ 115 City share of life/disability insurance


$ 14,838 Health, vision and dental insurance


$ 700 APWA membership renewal $348; foreman expenses for seminars, workshops, conferences

SHOP, MACHINERY AND BUILDINGS ACCOUNT AMOUNT DESCRIPTION 100-53-53200-110 MECHANIC SALARIES

$ 56,619 Mechanic’s labor for building and equipment maintenance and repair

100-53-53200-111 SHOP SALARIES

$ 33,505 Work done in Public Works garage by Public Works crew members

100-53-53200-120 OVERTIME

$ 200 Estimated 30 hours

100-53-53200-130 FICA









$ 15,000 Garage utilities

ACCOUNT AMOUNT DESCRIPTION 100-53-53200-221 TELEPHONE

$ 3,700 Garage telephone and fax (includes cell phones)


$ 6,100 Garage utilities


$ -0-

100-53-53200-349 GARAGE MATERIAL & SUPPLY

$ 10,500 Softener salt, light bulbs, facility maintenance services, Tyco fire alarm monitoring contract $1,600, annual testing of RP valves (new), office supplies, etc.

100-53-53200-350 VEHICLE & EQUIPMENT STOCK SUPPLY

$ 16,000 All departments – oil, spark plugs, filters, belts, lubricant, tires, brakes, etc.

ENGINEERING ACCOUNT AMOUNT DESCRIPTION 100-53-53210-110 SALARIES

$ 28,835 Allocation of salaries for Director of Public Works and Project Coordinator/GIS Specialist

100-53-53210-119 PART-TIME WAGES

$ -0- Part-time intern wages

100-53-53210-130 FICA









$ 1,800 Seminars, workshops, conferences, association dues, and continuing education


$ 7,000 Misc. engineering services with contracted firms for service unrelated to capital projects

100-53-53210-245 SOFTWARE PURCHASES & MAINTENANCE

$ 500 Software upgrades and support costs for engineering equipment


$ 200 Paper, copy expenses and other office supplies

ACCOUNT AMOUNT DESCRIPTION 100-53-53210-340 ENGINEERNG SUPPLIES

$ -0- Copy and reproduction equipment supplies

100-53-53210-710 METRO PLANNING ORGANIZATION

$ 2,500 Annual MPO fees


$ -0- Maintenance and repair


$ 300 Fuel for vehicles

STREET MAINTENANCE

ACCOUNT AMOUNT DESCRIPTION 100-53-53300-110 STREET SALARIES

$ 28,156 Labor for street maintenance and repair, and traffic control

100-53-53300-111 SNOW & ICE SALARIES

$ 26,439 Labor for snow and ice control of streets and sidewalks


$ -0- Scheduled work outside normal work hours at 40ȼ per hour

100-53-53300-114 ON CALL WAGES

$ -0-

100-53-53300-115 ROW MAINTENANCE SALARIES

$ 14,602 Labor for right of way maintenance

100-53-53300-118 LEAVE WAGES

$ 35,296 Labor allocation for sick leave, vacation, jury duty, holiday, bereavement, and workers comp.


$ 25,415 Labor for mowing/trimming in public works areas

100-53-53300-120 STREET OVERTIME

$ 500 Overtime for street-related emergencies

100-53-53300-121 SNOW & ICE OVERTIME

$ 12,000 Overtime for snow removal after normal work hours

100-53-53300-130 FICA








ACCOUNT AMOUNT DESCRIPTION 100-53-53300-134 PROFESSIONAL DEVELOPMENT

$ 500 Seminars and training for crew


$ 3,000 Work uniform allowances for DPW (6) $1,920, miscellaneous gear, labeling, etc…

100-53-53300-190 OTHER PERSONNEL SERVICES

$ 1,300 Alere Consortium Admin – $125 Department random drug screen testing, physicals

100-53-53300-230 STREET OUTSIDE SERVICES

$ 36,000 Crack filling, heat patch – $30,150 Bridge inspection – $1,350 Weed treatment on Blvds. – $4,500

100-53-53300-231 MEDIAN & TERRACE MAINTENANCE

$ 5,000 mulch, block wall flower replacement, sail washing,

100-53-53300-340 SAFETY EQUIPMENT/TESTING

$ 2,000 Safety equipment for street operations, CDL reimbursement, annual audiograms

100-53-53300-350 STREET EQUIPMENT MAINTENANCE/ REPAIR

$ 8,000 Maintenance and repair of equipment and vehicles

100-53-53300-351 SNOW/ICE EQUIPMENT MAINTENANCE/REPAIR

$ 5,000 Maintenance and repair of snow and ice control equipment

100-53-53300-370 FUEL/ADDITIVES

$ 20,000 Diesel fuel, unleaded gas, lubricants

100-53-53300-371 STREET SUPPLIES

$ 15,000 Supplies for the program; cold patch, snow fence, signposts and gravel, digital sign repair

100-53-53300-372 SNOW/ICE SUPPLIES

$ 29,905 Salt, 380 tons at $70.50/ton; liquid brine $1,000 Additional purchase: 30 tons, $2,115

100-53-53300-374 STREET SIGN REPAIR & REPLACEMENT

$ 1,500 Material replacement of regulatory and warning street signs and posts

ROAD-RELATED FACILITIES ACCOUNT AMOUNT DESCRIPTION 100-53-53420-220 STREET LIGHTING UTILITIES

$ 81,600 Street lighting utility and maintenance costs

100-53-53420-233 TRAFFIC CONTROL MAINTENANCE

$ 21,500 Traffic signals on Monona Drive and Broadway



--- FORESTRY100-56-56110-110 FORESTRY SALARIES 13,199 7,180 20,963 7,235 17,145 11,599 14,619 14,619 14,619 100-56-56110-119 WAGES, PART-TIME - 86 - - - - - - - 100-56-56110-120 OVERTIME 450 870 2,151 378 1,000 500 500 500 500 100-56-56110-130 FICA 999 604 1,719 557 1,312 925 1,157 1,157 1,157 100-56-56110-131 WISCONSIN RETIREMENT 953 547 1,526 517 1,132 823 998 998 998 100-56-56110-132 LIFE & DISABILITY INSURANCE 6 1 9 63 100 82 82 82 82 100-56-56110-133 HEALTH INSURANCE 3,926 2,023 6,892 43,465 7,000 3,859 5,232 5,232 5,232 100-56-56110-240 OUTSIDE SERVICES 7,500 7,772 7,500 - 7,500 7,500 7,500 7,500 7,500 100-56-56110-241 MONONA DRIVE AND BROADWAY TREE TR 7,000 - - - - - - - - 100-56-56110-340 FORESTRY SUPPLIES 310 194 234 72 300 500 500 500 500 100-56-56110-350 EQUIPMENT MAINT & REPAIR 1,311 1,054 1,520 559 1,500 1,500 1,500 1,500 1,500 100-56-56110-351 Right-of-way Tree Removals - 500 - - - - - - - 100-56-56110-352 Tree Removals & Care 21,095 12,530 14,862 2,844 18,000 19,500 19,500 19,500 19,500 100-56-56110-354 BRUSH PICKUP 21,938 20,259 28,741 9,075 23,000 23,000 23,690 23,690 23,690 100-56-56110-355 GYPSY MOTH SPRAY PROGRAM - - - - - - 25,000 - -

--- 78,687 53,620 86,117 64,767 77,988 69,788 100,277 75,277 75,277 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 17,788 22,587 27%--- NON-PERSONNEL 52,000 52,690 1%

--- TOTAL 69,788 75,277 8%---

CONSERVATION AND DEVELOPMENT – FORESTRY

ACCOUNT AMOUNT DESCRIPTION 100-56-56110-110 FORESTRY SALARIES

$ 14,619 Labor for forestry, brush collection, and leaf collection activities

100-56-56110-119 PART-TIME SALARIES

$ -0- Part-time salaries

100-56-56110-120 OVERTIME

$ 500 Emergency brush and tree removal

100-56-56110-130 FICA



$ 998 Wisconsin Retirement at 6.7%




$ 5,232 Health, dental, vision insurance


$ 7,500 Contract services for professional forester

100-56-56110-340 FORESTRY SUPPLIES

$ 500 Supplies for the program


$ 1,500 Maintenance and repair of brush equipment

100-56-56110-352 TREE REMOVALS

$ 19,500 Contract services for tree removals in City parks, right-of-way, and other areas within the City

100-56-56110-354 BRUSH COLLECTION SERVICES

$ 23,690 Brush collection services $21,557 (50% of annual costs), plus 1 emergency clean up $2,133

100-56-56110-355 GYPSY MOTH SPRAY PROGRAM

$ -0- City does not qualify for spraying in 2018.



--- PARKS100-55-55200-110 PARK SALARIES 44,184 30,363 48,579 27,064 53,000 51,000 62,079 62,470 62,470 100-55-55200-119 WAGES, PART TIME 25,866 42,103 44,596 14,615 52,000 49,500 52,000 53,044 53,044 100-55-55200-120 OVERTIME 1,024 926 949 790 1,500 3,000 3,000 3,000 3,000 100-55-55200-130 FICA 5,325 5,652 7,088 3,069 8,147 7,918 8,957 9,066 9,066 100-55-55200-131 WISCONSIN RETIREMENT 3,087 2,197 3,269 1,904 3,597 3,672 4,295 4,321 4,321 100-55-55200-132 LIFE & DISABILITY INSURANCE 3 7 14 8 200 200 200 200 200 100-55-55200-133 HEALTH INSURANCE 13,117 9,274 10,645 8,587 17,173 8,520 23,184 23,184 23,184 100-55-55200-134 PROFESSIONAL DEVELOPMENT - 25 473 859 903 900 1,200 1,200 1,200 100-55-55200-220 GAS & ELECTRIC UTILITIES 13,166 17,043 16,937 5,499 16,500 16,000 17,000 17,000 17,000 100-55-55200-221 TELEPHONE 1,895 2,963 5,362 2,291 5,500 6,300 6,300 6,300 6,300 100-55-55200-222 WATER & SEWER UTILITIES 8,750 9,945 11,329 5,305 10,000 9,000 10,000 10,000 10,000 100-55-55200-225 STORM WATER UTILITY 8,572 6,902 3,365 1,838 4,000 9,500 9,500 9,500 9,500 100-55-55200-240 OUTSIDE SERVICES 2,330 17,572 1,697 750 3,000 3,400 3,400 3,400 3,400 100-55-55200-340 PARK SUPPLIES 11,847 13,222 14,776 8,971 16,900 16,500 17,000 17,000 17,000 100-55-55200-350 EQUIPMENT MAINT & REPAIR 7,597 7,098 11,741 6,691 8,500 6,000 6,500 6,500 6,500 100-55-55200-351 FACILITIES MAINT & REPAIR 7,077 5,060 9,937 3,906 7,000 5,000 5,000 5,000 5,000 100-55-55200-370 FUELS & ADDITIVES 7,561 7,463 4,406 1,980 6,000 9,000 6,500 6,500 6,500 100-55-55200-393 Portable Restrooms 3,610 2,690 2,390 1,540 3,000 4,000 4,000 4,000 4,000 100-55-55200-396 Bird City - - - 125 125 500 500 500 500 100-55-55200-394 Lake Weed Spraying - - - - - - - - -


--- TOTAL 209,910 242,185 15%

DEPARTMENT Parks & Recreation PROGRAM BUDGET Parks ACCOUNT 100 MISSION OF DEPARTMENT: Parks & Recreation improves the community’s quality of life by providing well designed and properly maintained parks and recreational opportunities for all citizens. Services include development and maintenance of parks, the community center, and outdoor pool. The Department also offers a wide variety of group and individual recreation programs, special events, and promotion of healthy active lifestyles.

CHALLENGES AND OPPORTUNITIES AHEAD: Monona parks have seen many improvements over the last several years, and the challenge ahead will be to maintain them and keep the parks beautiful for our residents to enjoy and to attract new families to Monona. Staffing levels will need to be evaluated as new additions to the park system are built and priorities are redefined for use of the parks.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Develop comprehensive management and standard operating procedure plans for the parks. This includes

detailed documentation of maintenance and repair work at shelters and playgrounds, mowing operations, and tree inventories.

2. Develop a published priority system and project listing for park improvements, including beach grooming, athletic field maintenance, mowing operations, tree pruning, shelter cleaning/maintenance, playground inspection/repair.

3. Continue to coordinate projects as outlined in the Parks & Open Space Plan for improvements. Achieve efficiency in maintenance operations and provide ongoing education for parks staff.

4. Storage of equipment and a place for the increasing amount of seasonal staff is becoming a challenge. Ideally, if the fire station were to be moved, Parks could move into that space, but additional locations for a storage building for trucks, mowers, and athletic field maintenance equipment should be explored.

ACCOMPLISHMENTS IN 2017: 1. Coordinated/oversaw the successful completion of the Schluter Park Improvement Project.

2. Celebrated Arbor Day with Winnequah School students and planted three trees in Winnequah Park near the skate park.

3. Assisted with setup and cleanup for special events: Easter Egg Hunt, 4th of July festival, Sawyer Crossen Memorial Triathalon, Youth Baseball Tournament, National Night Out, Food Cart Cinema, Fall Festival, Holiday Lights.

4. Responsible for the startup and winterization of the following facilities: Dream Park Shelter, Gazebo irrigation, Fireman’s Park Shelter, Schaefer Shelter, Ahuska Park Shelter, Schluter Park restrooms, Lottes restroom, Oneida Park Shelter, Monona Community Pool, and drinking fountains at Frost Woods and Greenway.

2018 SIGNIFICANT PROGRAM CHANGES: 1. Allow for public Wi-fi access at Schluter Park.

2. Continue to utilize seasonal employees for cleaning/park rounds on weekends from April through October. Additional staff is needed for increased usage of parks.

3. Increased documentation of inspections, repairs, and service calls for creating a better picture of what parks maintenance is responsible for and how we can improve service levels.

PARKS OPERATIONS


ACCOUNT AMOUNT DESCRIPTION 100-55-55200-110 PARK SALARIES

$ 62,470 One (1) full-time staff person to perform maintenance of parks, and Public Works time for seasonal mowing of parks and other park projects. Also includes community center building maintenance time for parks duties. Includes 25% of Director salary.

100-55-55200-119 WAGES, PART-TIME

$ 53,044 Seasonal employee wages: Summer parks maintenance (5) $33,644 Parks weekend staff (3) $7,000 Spring/fall/winter parks staff (3) $9,700 Ball diamond groomers (2) $2,700

100-55-55200-120 OVERTIME

$ 3,000 Overtime as required for special events and snow removal of the lagoon for ice skating operations

100-55-55200-130 FICA




100-55-55200-132 LIFE & DISABILITY INS.



$ 23,184 Health, dental and vision insurance for full-time and DPW staff allocation


$ 1,200 Education and training to support park maintenance improvement.


$ 17,000 Gas and electric for park lighting and shelters; Based on 2015–2017 averages

100-55-5520-221 TELEPHONE

$ 6,300 Telephone expense and fire alarm monitoring/ inspection services at Fireman’s, Lottes, Oneida, and Schluter park shelters. Also includes cell phone for full-time parks staff.


$ 10,000 Utilities for shelters, restrooms, and water fountains

100-55-55200-225 STORMWATER UTILITY EXPENSE

$ 9,500 Charges paid for City park lands to the Stormwater Utility.


$ 3,400 $900 – Dane County mosquito spraying program $750 – MG School to Work program $650 – Weed spraying $1,100 – Schluter/Frost Woods beach testing

ACCOUNT AMOUNT DESCRIPTION 100-55-55200-312 POSTAGE

$ -0-

100-55-55200-340 PARK SUPPLIES

$ 17,000 Includes paper towels, toilet paper, trash bags, sand, miscellaneous parts, paint, recycling containers for park shelters, etc; staff uniform allowance and personal protective equipment


$ 6,500 Maintenance and repair of park equipment and park maintenance equipment. Includes cost share of equipment maintenance of DPW-shared equipment

100-55-55200-351 FACILITIES MAINTENANCE & REPAIR

$ 5,000 Maintenance and repair of park shelters, restroom facilities, equipment sheds and park equipment

100-55-55200-370 FUEL/ADDITIVES

$ 6,500 Lawn mower and parks truck fuel and oil

100-55-55200-391 ENTRANCE SAILS MAINTENANCE

$ -0-

100-55-55200-392 PORTABLE RESTROOMS

$ -0-

100-55-55200-393 PORTABLE RESTROOMS

$ 4,000 Portable restrooms at Frost Woods, Maywood, Winnequah, Bridge Road, and Lottes parks.

100-55-55200-395 BIRD CITY

$ 500 Application fee and related expenses to promote Bird City events

100-55-55200-394 LAKEWEED SPRAYING

$ -0 Cost of outside services contract; covers boat launches and also spraying in Lake Edge, Squaw Bay and other areas. Because this hasn’t been done for several years, it has been removed from budget.



--- PLANNING100-56-56300-110 PLANNING SALARIES 49,002 50,858 60,349 31,339 61,074 61,074 62,142 62,142 62,142 100-56-56300-119 PART-TIME WAGES 4,432 3,437 4,517 2,133 2,133 10,400 10,400 10,400 10,400 100-56-56300-130 FICA 4,525 4,490 4,888 2,538 4,835 5,468 5,549 5,549 5,549 100-56-56300-131 WISCONSIN RETIREMENT 3,830 3,771 3,983 2,131 4,031 4,153 4,101 4,101 4,101 100-56-56300-132 LIFE & DISABILITY INSURANCE 11 12 13 7 50 190 190 190 190 100-56-56300-133 HEALTH INSURANCE 6,105 6,211 5,890 2,832 5,700 5,700 17,080 17,080 17,080 100-56-56300-134 PROFESSIONAL DEVELOPMENT 2,754 2,971 2,564 932 2,800 2,800 2,800 2,800 2,800 100-56-56300-340 SUPPLIES 699 353 697 188 400 600 700 700 700 100-56-56300-341 LANDMARKS COMMISSION SUPPLIES (545) - - - 100 200 200 200 200 100-56-56300-719 OUTSIDE SERVICES - - - - - 15,000 15,000 15,000 100-56-56300-720 COMMUNITY DEVELOPMENT / PROMOTION 965 836 296 23 - - - - - 100-56-56300-721 UNIVER CITY YEAR INITATIVE - - 5,000 5,000 5,000 - - - -

--- 71,778 $72,939 88,197 47,124 86,123 90,585 118,163 118,163 118,163 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 86,985 99,463 14%--- NON-PERSONNEL 3,600 18,700 419%

--- TOTAL 90,585 118,163 30%---------------TOTAL GENERAL FUND EXPENDITURES 5,423,019 2,714,276 5,673,012 5,745,489 5,903,664 5,889,739 5,889,738 ------

DEPARTMENT Planning and Development PROGRAM BUDGET City Planning/Development ACCOUNT 56300

MISSION: To provide prompt and professional response and review to development proposals through the coordination of City site plan and zoning permit review and approval activities, and the application of community zoning performance standards to the permit review process.

To provide staff services to the Plan Commission including review and recommendation of development proposals, updating and implementation of the Comprehensive Plan, and administration of the Zoning Code.

The Planning and Development Department provides value to the City of Monona in the following ways:

A. Provides a Comprehensive Plan comprised of policies and neighborhoods/area plans which guide the development and redevelopment of the City in a planned and controlled way and which maximize the land resources of the City of Monona while attempting to lessen traffic congestion, conserve the natural environment, and promote the public health, safety, convenience, and general welfare of the community.

B. Strives to optimize the value to the community of the commercial tax base of the City in terms of the revenue it generates and its assessed value while maintaining the appropriate land use and relationship to the community.

C. Regulates development and controls signage to produce an aesthetically attractive environment.

D. Seeks grant funding for public improvements.

The Planning and Development Department hopes to accomplish through its work, the improvement in the overall quality of life for all residents in the City through the implementation of sound planning and zoning policies and practices.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Facilitate the recommendations of Comprehensive Plan.

2. Facilitate the recommendations of the Strategic Plan for Economic Development.

3. Facilitate the recommendations of the Strategic Housing Plan.

4. Facilitate the recommendations of the Sustainability Plan.

5. Promote and implement the Renew Monona and the Façade Improvement Grant Programs.

LONG-TERM AND SHORT-TERM GOALS FOR THE DEPARTMENT: 1. Implement the recently adopted Monona Comprehensive Plan.

2. Continued economic growth through development and redevelopment consistent with the Monona Comprehensive Plan and Strategic Plan for Economic Development, including redevelopment of the riverfront site.

3. Continued residential redevelopment consistent with the Monona Comprehensive Plan and Strategic Housing Plan.

4. Implement prioritized projects from the UniverCity Year program.

5. Update and rewrite the Sign Code.

PLANNING AND COMMUNITY DEVELOPMENT

ACCOUNT JUSTIFICATION ACCOUNT AMOUNT DESCRIPTION 100-56-56300-110 SALARIES

$ 62,142 Share of salary plus approximately 15% from CDA and TID 8 Budget.


$ 10,400 Part time planning department intern.

100-56-56300-130 FICA





$ 190 City share of premium


$ 17,080


$ 2,800 Covers cost of planning journals, APA / AICP membership, professional conferences, and courses.

100-56-56300-340 SUPPLIES

$ 700 Covers cost of planning drafting supplies, maps and miscellaneous supplies.

100-56-56300-341 LANDMARKS COMMISSION SUPPLIES

$ 200 Covers costs of printing for historic tours, signs, and other special events.


$ 15,000 To update the Sign Cod in 2018.

100-56-56300-720 COMMUNITY DEVELOPMENT / PROMOTION

$ -0-

100-56-56300-721 UNIVERCITY YEAR INITIATIVE

$ -0-



--- COMMUNITY DEVELOPMENT AUTHORITY--- REVENUES201-46-41110-000 GENERAL PROPERTY TAXES - - - - - - - - - 201-48-48110-000 INTEREST & DIVIDENDS INCOME 5 7 22 13 - - - - - 201-48-48900-000 OTHER REVENUES - - - 10,030 - - - - - 201-48-48900-100 RENT 403,861 393,666 179,912 - - - - - - 201-49-49240-100 TRANSFER FROM GENERAL FUND 25,000 25,000 25,000 - 15,000 15,000 15,000 15,000 15,000 201-49-49240-400 TRANSFER FROM TIF - - - - 35,123 43,690 33,648 33,648 33,648

--- $428,866 $418,673 204,934 10,043 50,123 58,690 48,648 48,648 48,648 --- EXPENDITURES201-56-56700-200 PROPERTY MAINTENANCE 191,878 177,757 151,547 - - - - - - 201-56-56700-210 LEGAL SERVICES 4,347 - - - - - - - - 201-56-56700-213 PROFESSIONAL SERVICES - - - - - 5,000 5,000 5,000 5,000 201-56-56700-214 LAND ACQUISITION - 116,671 36,495 29,275 29,275 - - - - 201-56-59270-100 CDA SUPPORT STAFF 501 4,864 7,940 1,425 9,800 10,000 25,000 25,000 25,000 201-56-59210-110 REIMBURSEMENT FOR ADMINISTRATION 8,223 7,679 8,419 4,303 8,606 8,583 8,609 8,609 8,609 201-56-59210-130 FICA 620 581 634 322 656 656 659 659 659 201-56-59210-131 WI RETIREMENT 575 522 556 293 584 584 568 568 568 201-56-59210-132 LIFE & DISABILITY INSURANCE 4 3 3 2 2 25 25 25 25 201-56-59210-133 HEALTH INSURANCE 815 620 1,320 596 1,200 1,342 1,287 1,287 1,287 201-56-59210-210 MARKETING 19 5,069 - - - 7,500 7,500 7,500 7,500 201-56-59210-213 PROFESSIONAL SERVICES - 3,285 - - - - - - - 201-56-59210-214 RENEW MONONA 10,000 - 10,000 - - 25,000 - - - 201-59-59220-100 TRANSFER TO TIF#11 - 143,081 - - - - - - - 201-59-59220-200 TRANSFER TO TIF#12 - 135,200 - - - - - - -

--- $216,982 $595,332 216,914 36,215 50,123 58,690 48,648 48,648 48,648 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 11,190 11,148 0%--- NON-PERSONNEL 47,500 37,500 -21%

--- TOTAL 58,690 48,648 -17%---

DEPARTMENT Community Development Authority PROGRAM BUDGET ACCOUNT 201 MISSION OF DEPARTMENT: To promote and assist economic development in the City of Monona through efforts of the Community Development Authority in the areas of business retention and attraction and economic revitalization of commercial areas of the community. CHALLENGES AND OPPORTUNITIES AHEAD: Monona is an established community, primarily residential in character that enjoys a wide range of housing stock and a high level of municipal services. It is landlocked and there is little undeveloped land in the community. It is therefore important to Monona homeowners that the city’s commercial and housing sector be as successful as possible in order to ensure continued quality services that are affordable to all. The economic base is sound. The challenge ahead, therefore, is to position the city properly in order that redevelopment in the community is successful. LONG-TERM GOALS FOR THE DEPARTMENT: 1. Implement the economic development strategy as approved by the Mayor, City Council and Plan

Commission. 2. Develop each commercial and housing parcel to their full income generating potential. 3. Create a distinctive look and feel for Monona Drive and Broadway. 4. Create an environment that is attractive to developers and financial institutions. 5. Maintain as nearly as possible the current ratio of commercial property valuation to residential property

valuation. 6. A strategy that facilitates and encourages private and public sector development of housing opportunities for a

variety of household sizes, ages, and income levels.

COMMUNITY DEVELOPMENT AUTHORITY ACCOUNT JUSTIFICATION

REVENUES

ACCOUNT AMOUNT DESCRIPTION 201-46-41110-000 GENERAL PROPERTY TAXES

$ -0-

201-48-48110-000 INTEREST/DIVIDEND INCOME

$ -0-

201-48-48900-000 OTHER REVENUES

$ -0-

201-48-48900-100 RENT (GRANT PROPERTY)

$ -0-

201-49-42200-100 TRANSFER FROM GENERAL FUND

$ 15,000

201-49-49249-400 TRANSFER FROM TIF

$ 33,648 Transfer from T.I.D. No 6

EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 201-56-56700-200 PROPERTY MAINTENANCE

$ -0-

201-56-56700-210 LEGAL SERVICES

$ -0-


$ 5,000

201-56-56700-214 LAND ACQUISITION

$ -0-

201-56-59270-100 CDA SUPPORT STAFF

$ 25,000 Consultant Staff to support CDA with implementation of economic development Strategy. Estimate of $106 per hour for approximately 40 hours per month; increase for consultant to rewrite the Renew Monona program in 2018.

201-56-59210-110 REIMBURSEMENT FOR ADMINISTRATION

$ 8,609 Allocation of 5% of salary of City Administrator and City Planner/Community Development Coordinator.

201-56-59210-130 FICA

$ 659 Social Security at 7.65%


$ 568 Wisconsin Retirement at 6.7%


$ 25


$ 1,287

201-56-59210-210 MARKETING

$ 7,500 Marketing the city


$ -0-

201-56-59210-214 RENEW MONONA

$ -0-

201-59-59220-100 TRANSER TO TIF

$ -0-

201-59-59220-200 TRANSFER TO TIF

$ -0-



------203-46-44100-000 134,320 136,452 133,665 32,055 126,000 134,000 128,220 128,220 128,220 203-46-46700-000 25,660 33,189 36,493 9,443 41,276 41,276 54,867 54,867 54,867 203-46-49300-000

COMMUNITY MEDIAREVENUESFRANCHISE FEES OTHER REVENUE FUND BALANCE APPLIED - - - - - - - - -

--- $159,980 $169,641 170,158 41,498 167,276 175,276 183,087 183,087 183,087 TELEVISON--- EXPENDITURES203-55-55370-110 TELEVISON WAGES 36,154 54,461 58,404 30,328 59,208 59,208 70,443 70,443 70,443 203-55-55370-119 TV WAGES, PART TIME 39,046 22,314 28,875 15,628 31,000 36,370 8,970 9,198 9,198 203-55-55370-130 FICA 5,292 6,170 6,739 3,553 6,901 7,312 6,075 6,093 6,093 203-55-55370-131 WISCONSIN RETIREMENT 2,561 5,273 5,493 3,053 3,908 4,026 4,649 4,649 4,649 203-55-55370-132 LIFE & DISABILITY INSURANCE 1 18 21 12 50 100 75 75 75 203-55-55370-133 HEALTH INSURANCE 5,375 13,425 9,832 4,835 10,000 11,104 9,790 9,790 9,790 203-55-55370-134 PROFESSIONAL DEVELOPMENT 779 1,037 1,168 1,599 1,600 1,225 1,225 1,225 1,225 203-55-55370-210 LEGAL - - 1,305 - - 500 - - - 203-55-55370-211 CONSULTANT FEES 182 1,245 13,013 6,306 13,000 13,000 - - - 203-55-55370-212 ADMINISTRATION/ACCTING SERV 2,300 2,316 2,300 - 2,300 2,300 1,610 1,610 1,610 203-55-55370-220 GAS & ELECTRIC UTILITIES 6,019 5,410 4,857 2,028 5,000 6,000 4,500 4,500 4,500 203-55-55370-221 TELEPHONE 892 5,135 3,412 1,626 2,600 2,520 - - - 203-55-55370-310 OFFICE SUPPLIES 27 48 - - - - 100 100 100 203-55-55370-313 WEB PAGE DEVELOPMENT & EXPENSE - 185 494 195 400 400 - - - 203-55-55370-340 MARKETING - 633 4,441 616 3,000 3,000 1,200 1,200 1,200 203-55-55370-341 STUDIO MAINTENANCE 53 - 3,048 514 2,600 1,560 1,260 1,260 1,260 203-55-55370-370 FUEL AND GAS - - - - - - 500 500 500 203-55-55370-510 INSURANCE 675 675 675 - 675 675 473 473 473 203-55-55370-800 MEDIA COMMUNITY ROOM 378 395 502 165 329 - 800 800 800 203-55-55370-810 EQUIPMENT 57,771 116,559 32,997 10,857 15,000 15,000 15,800 15,800 15,800 203-55-55370-815 RADIO TRANSMISSION - 257 - - - - - - - 203-55-55370-820 MUSIC LICENSE - - 2,149 955 2,000 2,000 - - - 203-55-55370-816 NEW TRANMISSION METHODS 1,116 - 2,636 2,566 4,475 4,475 - - - 203-59-59370-810 TRANSFER TO GEN FUND 13,007 13,007 5,007 - - - - - -

--- Total Televison $171,628 $248,563 187,368 84,836 164,046 170,775 127,470 127,716 127,716 ---


ACTUAL ACTUAL ACTUAL 6/30/17 ESTIMATED BUDGET BUDGET BUDGET BUDGETRADIO203-55-56370-110 RADIO WAGES - - - - - - 21,289 21,289 21,289 203-55-55370-130 FICA - - - - - - 1,629 1,629 1,629 203-55-55370-131 WISCONSIN RETIREMENT - - - - - - 1,405 1,405 1,405 203-55-55370-132 LIFE & DISABILITY INSURANCE - - - - - - 25 25 25 203-55-55370-133 HEALTH INSURANCE - - - - - - 1,789 1,789 1,789 203-55-55370-134 PROFESSIONAL DEVELOPMENT - - - - - - 850 850 850 203-55-55370-210 LEGAL - - - - - - 800 800 800 203-55-55370-211 CONSULTANT FEES - - - - - - 12,500 12,500 12,500 203-55-55370-212 ADMINISTRATION/ACCTING SERV - - - - - - 690 690 690 203-55-55370-221 TELEPHONE - - - - - - 950 950 950 203-55-55370-313 WEB PAGE DEVELOPMENT & EXPENSE - - - - - - 100 100 100 203-55-55370-340 MARKETING - - - - - - 1,500 1,500 1,500 203-55-55370-341 STUDIO MAINTENANCE - - - - - - 2,100 2,100 2,100 203-55-55370-510 INSURANCE - - - - - - 203 203 203 203-55-55370-810 EQUIPMENT - - - - - - - - - 203-55-55370-815 RADIO TRANSMISSION - - - - - - - - - 203-55-55370-820 MUSIC LICENSE - - - - - - 2,200 2,200 2,200 203-55-55370-816 STREAMING SERVICE - - - - - - 4,475 4,475 4,475

Total Radio -$ -$ -$ -$ -$ -$ 52,505$ 52,505$ 52,505$

--- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 118,120 126,384 7%--- NON-PERSONNEL 52,655 53,836 2%

--- TOTAL 170,775 180,220 6%

DEPARTMENT Community Media PROGRAM BUDGET Operations ACCOUNT 2018

MISSION OF DEPARTMENT: Monona Community Media is a joint effort between the Monona Grove School District and the City of Monona to produce and transmit quality, community-based programming to serve the residents of Monona. The purpose of these programs is to foster communication between the City, the School and the Community. CHALLENGES AND OPPORTUNITIES AHEAD: 1. Staffing for television and radio stations 2. Increase the storytelling component of television programming. 3. Increase video content creation. 4. Managing radio station volunteer efforts 5. Increasing the presence of Community Media at city center. 6. Stream live High Definition video content on Monona Community Media YouTube Channel. 7. Marketing opportunities for radio station and TV station 8. WVMO website updating and integration

LONG-TERM GOALS FOR THE DEPARTMENT: 1. To keep informed about changes in PEG Channel legislation and technology. 2. Have a presence at the Community Center and Public Library. 3. Establish Media Lab at public library. 4. Increase funding outside of franchise fee payments. 5. Become the communications department for the City of Monona; including press releases, social media,

website and coordination of communication throughout city departments. 6. Add a part-time audio production position for the radio station. 7. Create Monona Community Media Services, which produces, consults and manages media projects for local

organizations and companies.

SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: 1. Revenue Changes 2018

• The Monona Grove School District and the city have agreed upon a new contract that increases the revenue from the district to $54,867. The AV Club, in partnership with the sports marketing class, gathered nearly $2,000 in sponsorship fees from local businesses during the five home MG Football games.

2. Staffing and Benefits for 2018 • Change Media Coordinator hours from 38 hours per week to full-time 40 hours per week, with full

benefits.

3. Equipment 2018 • Update video production gear including lights, microphones and accessories, as well as computer

updates for video production and radio station.

GOALS FOR 2018: 2017 Goals Status

Increase video content creation Planning and organizing processes for increased production work.

Create content that can be broadcast on both radio and television

Continuing to find content that is appropriate and feasible for both radio and television.

Add Community Media presence to public library Briefly discussed with library director.

Organize Radio Broadcasting Seminar for producers, DJ’s, engineers, technical operations, scriptwriting

Remote broadcasting training was conducted in June 2017. Training videos have also been produced and available on YouTube.

Increase marketing effort for Community Media All volunteers get a WVMO t-shirt. Bumper stickers are available at the radio station and the admin desk at City Hall. Facebook and YouTube live streaming available for both radio and television.

GOALS NOT ACHIEVED: The municipal room continues to be an issue both technically and from a room usage standpoint. The television screens are poorly placed and the video broadcasting equipment is beginning to fail.

COMMUNITY MEDIA ACCOUNT JUSTIFICATIONS

REVENUES ACCOUNT AMOUNT DESCRIPTION 203-46-44100-000 FRANCHISE FEES

$ 128,220 Estimated franchise fees

203-46-46700-000 OTHER REVENUE

$ 54,867 Contract agreement with Monona Grove School District

203-46-46730-000 ROOM RENTALS

$ -0-


$ -0-

EXPENDITURES – TELEVISION ACCOUNT AMOUNT DESCRIPTION 203-55-55370-110 WAGES

$ 70,443 Director and Coordinator salaries

203-55-55370-119 WAGES, PART-TIME

$ 9,198 High school operation technicians

203-55-55370-130 FICA

$ 6,093



203-55-55370-132 LIFE & DISABILITY

$ 75 Estimated amount


$ 9,790

Estimated amount


$ 1,225 Memberships, conferences

203-55-55370-210 LEGAL

$ -0-

203-55-55370-211 CONSULTING FEES

$ -0-

203-55-59210-212 ADMINISTRATIVE/ ACCOUNTING SERVICES

$ 1,610 Reimbursement to City for data processing and accounting services

ACCOUNT AMOUNT DESCRIPTION 203-55-55370-220 GAS & ELECTRIC UTILITIES

$ 4,500 Cable share of media room

203-55-55370-221 TELEPHONE

$ -0-


$ 100

203-55-55370-311 PRINTING

$ -0-

203-55-55370-313 WEB PAGE DEVELOPMENT

$ -0-

203-55-55370-340 MARKETING

$ 1,200 Marketing efforts – banners, sponsorships, remote broadcasts, promotions

203-55-55370-341 STUDIO MAINTENANCE

$1,260 Adobe Software Subscriptions, VPC and remote desktop connections

203-55-55370-370 FUEL AND GAS

$ 500 Mileage expense for Director between City Hall and MGHS multiple times daily

203-55-55370-510 INSURANCE

$ 473 Department share of property insurance premium

203-55-55370-800 MEDIA COMMUNITY ROOM

$ 800 Charter Cable Subscription for Municipal Room in order to monitor broadcast signal

203-55-55370-810 EQUIPMENT

$ 15,800 Municipal Room updates, update video server hard drives, and production computer updates

203-59-59370-810 TRANSFER TO GENERAL FUND

$ -0-

203-55-55370-900 CONTINGENCY

$ -0-

EXPENDITURES – RADIO ACCOUNT AMOUNT DESCRIPTION 203-55-56370-110 WAGES

$ 21,289 Director and Coordinator salaries

203-55-55370-130 FICA

$ 1,629



ACCOUNT AMOUNT DESCRIPTION 203-55-55370-132 LIFE & DISABILITY

$ 25 Estimated amount


$ 1,789

Estimated amount


$ 850 Memberships, conferences

203-55-55370-210 LEGAL

$ 800 Radio station licenses renewal and paperwork

203-55-55370-211 CONSULTING FEES

$ 12,500 Payments to Tom Teuber and training seminars

203-55-59210-212 ADMINISTRATIVE/ ACCOUNTING SERVICES

$ 690 Reimbursement to City for data processing and accounting services

203-55-55370-221 TELEPHONE

$ 950

Telephone for radio station, business line and on-air lines

203-55-55370-313 WEB PAGE DEVELOPMENT

$ 100 Domain name registration

203-55-55370-340 MARKETING

$ 1,500 Marketing efforts – banners, sponsorships, remote broadcasts, promotions, WVMO gear

203-55-55370-341 STUDIO MAINTENANCE

$ 2,100 Adobe Software Subscriptions, VPC and remote desktop connections, radio automation system control, electronic door access system

203-55-59210-510 INSURANCE

$ 203 Department share of property insurance premium

203-55-55370-810 EQUIPMENT

$ -0-

203-55-55370-815 RADIO TRANSMISSION

$ -0- n/a

203-55-55370-820 MUSIC LICENSE

$ 2,200 BMI, ASCAP, SESAC, SOUND EXCHANGE

203-55-55370-816 STREAMING SERVICE

$ 4,475 Web streaming, Charter internet, podcasting, WiFi hotspot



--- LIBRARY--- REVENUES202-46-41110-000 GENERAL PROPERTY TAXES 462,786 498,557 518,187 537,480 537,480 537,480 558,960 557,555 557,555 202-46-43720-000 COUNTY AID FOR LIBRARIES OPERATIONS 206,637 200,420 232,256 1,264 180,272 179,008 179,008 179,008 179,008 202-46-43730-000 COUNTY AID FOR LIBRARIES FACILITIES 35,105 35,136 - - 43,280 43,280 43,280 43,280 43,280 202-46-46110-000 COPIER RECEIPTS 2,941 3,049 2,617 1,529 3,000 2,500 2,500 2,500 2,500 202-46-46710-000 FINES 6,013 6,277 6,068 2,812 6,450 6,500 6,500 6,500 6,500 202-46-46730-000 ROOM RENTALS 2,240 2,438 4,144 2,040 4,250 4,500 4,500 4,500 4,500 202-46-48900-100 VENDING MACHINE 2,292 3,743 4,219 2,315 4,200 3,600 3,600 3,600 3,600 202-46-49300-000 FUND BALANCES APPLIED - - - - - - - - -

--- 718,014 $749,620 767,491 547,440 778,932 776,868 798,348 796,943 796,943 --- EXPENDITURES202-55-55110-110 PERMANENT LIBRARY UNION SALARIES 236,200 224,021 315,838 147,678 314,235 333,398 340,784 337,756 337,756 202-55-55110-112 SHIFT DIFFERENTIAL 142 - - - - - - - - 202-55-55110-119 WAGES, PART TIME 98,241 98,324 103,381 65,644 123,285 99,573 103,695 105,603 105,603 202-55-55110-130 FICA 28,074 30,573 31,330 16,043 33,470 33,122 34,003 33,917 33,917 202-55-55110-131 WISCONSIN RETIREMENT 22,026 23,093 20,556 10,374 20,740 22,671 22,492 22,292 22,292 202-55-55110-132 LIFE & DISABILITY INSURANCE 13 19 23 6 100 375 375 375 375 202-55-55110-133 HEALTH INSURANCE 40,893 47,263 49,130 26,295 48,000 47,150 49,921 49,921 49,921 202-55-55110-134 PROFESSIONAL DEVELOPMENT 2,491 4,155 2,898 1,182 4,000 4,000 4,000 4,000 4,000 202-55-55110-220 GAS & ELECTRIC UTILITIES 37,349 32,316 30,018 11,564 34,000 36,000 36,000 36,000 36,000 202-55-55110-221 TELEPHONE 3,104 229 - - - - - - - 202-55-55110-222 WATER & SEWER UTILITIES 2,552 2,486 2,585 1,751 3,500 2,600 3,500 3,500 3,500 202-55-55110-240 SERVICE CONTRACTS 43,000 38,496 45,105 24,841 46,000 46,341 46,341 46,341 46,341 202-55-55110-241 AUTO CIRCULATION SYSTEM RENTAL 40,883 40,223 40,227 41,172 41,172 41,172 41,172 41,172 41,172 202-55-55110-310 OFFICE SUPPLIES 5,381 3,902 4,486 1,262 4,900 5,000 5,000 5,000 5,000 202-55-55110-312 POSTAGE 203 175 3 3 50 200 200 200 200 202-55-55110-340 JANITORIAL SUPPLIES 1,962 2,153 2,003 894 1,800 2,000 2,000 2,000 2,000 202-55-55110-341 PROGRAMMING 1,925 2,020 1,728 2,181 5,000 5,000 5,000 5,000 5,000 202-55-55110-344 CASH OVER/SHORT (41) (5) (15) (2) (2) - - 202-55-55110-350 EQUIPMENT MAINTENANCE & REPAIR 10,441 8,599 10,970 3,614 6,000 10,000 12,500 12,500 12,500 202-55-55110-351 BUILDING MAINTENANCE & REPAIR 8,320 10,566 12,439 12,270 13,000 10,000 12,500 12,500 12,500 202-55-55110-390 OTHER SUPPLIES & EXPENSE 282 301 313 - - - - - - 202-55-55110-809 PERIODICAL, PAMPHLETS 4,866 4,503 4,876 765 4,500 4,500 4,500 4,500 4,500 202-55-55110-810 PERIODICAL, PAMPHLETS & AV SOFTWAR 13,943 12,287 13,860 6,070 14,000 14,000 14,000 14,000 14,000 202-55-55110-811 ADULT BOOKS 16,713 15,992 17,226 8,351 17,000 17,000 17,000 17,000 17,000 202-55-55110-812 CHILDREN'S BOOKS 9,646 10,124 10,083 3,371 10,250 10,250 10,250 10,250 10,250 202-55-55110-813 YOUNG ADULT BOOKS 3,169 3,259 3,248 1,497 3,250 3,250 3,250 3,250 3,250 202-55-55110-814 LARGE PRINT BOOKS 2,115 2,519 2,800 970 2,500 2,500 2,500 2,500 2,500 202-55-55110-817 ELECTRONIC INFO SOURCES 1,446 3,641 2,913 1,771 4,000 4,000 4,600 4,600 4,600 202-55-55110-818 BOOK LEASE PROGRAM 4,435 3,079 3,208 3,415 3,415 3,666 3,666 3,666 3,666 202-55-57610-851 TECHNOLOGY ENHANCEMENTS 4,232 - - - - - - - - 202-55-55110-819 VENDING MACHINE EXPENSE 1,880 2,819 3,763 1,598 3,700 3,600 3,600 3,600 3,600 202-55-55110-851 LIBRARY CAPITAL OUTLAY 1,622 7,422 - - - - - - - 202-55-59210-212 CITY ACCOUNTING & AUDIT SERVICES 4,500 4,500 4,500 - 4,500 4,500 4,500 4,500 4,500 202-55-59210-510 INSURANCE 11,000 11,000 11,000 - 11,000 11,000 11,000 11,000 11,000

--- $663,008 $650,054 750,495 394,581 777,365 776,868 798,348 796,943 796,943 ---


ACTUAL ACTUAL ACTUAL 6/30/17 ESTIMATED BUDGET BUDGET BUDGET BUDGET--------- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 536,289 549,864 3%--- NON-PERSONNEL 240,579 247,079 3%

--- TOTAL 776,868 796,943 3%------------

--- LIBRARY--- FUND SUMMARY--- PROPERTY TAXES 518,187 537,480 537,480 537,480 558,960 557,555 --- TRANSFER FROM GENERAL - - - - -

--- subtotal 518,187 537,480 537,480 537,480 558,960 ------ OTHER REVENUES 249,304 9,960 241,452 239,388 239,388

--- TOTAL REVENUES 767,491 547,440 778,932 776,868 798,348 ------ EXPENDITURES 750,495 394,581 777,365 776,868 798,348 796,943

DEPARTMENT Library

PROGRAM BUDGET Library Operations ACCOUNT 202 2018 MISSION OF DEPARTMENT: The Monona Public Library’s primary mission is to help meet the educational, informational, and leisure needs of area residents, organizations, and businesses. We are a dynamic, civic resource which offers creative and capable staff and responds to community needs for quality information and library services. We provide free and open access to recorded knowledge and provide expert guidance in its use. We offer the community a well-maintained, balanced collection of materials in popular formats.

Offering innovative, relevant programming to stimulate reading and the desire to learn, we also provide an array of public use computers, information technologies, training and tutoring opportunities. As a portal to an ever-expanding world of information and knowledge, the library is a synergistic center of activity and opportunity for the expanded community. The library fully participates in collaborative library activities – within the County and region – and in so doing provides the widest range of services and resources possible in the most cost effective manner. We provide programs and services in a comfortable, attractive, and safe library building and grounds.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Maintain programs and services at current levels. In previous years, we have significantly expanded our offerings, with early literacy efforts, increased technology, new services that encourage adult enrichment and the exchange of ideas, and increased attention on teens. Last year there was a focus on improving our programs. We seek to maintain our current offerings while also planning for new, low-cost offerings.

2. Provide access to and train patrons in the use of various technologies in and out of the library building. We continue to update many of our patron-access computers and have provided wireless laptops to extend access to the Internet in the library. More e-books are now offered, and the Library seeks to continue to assist patrons in accessing digital library materials. We will offer formal and one-on-one training and support for these and other technologies. The library is also looking to provide tools and space for patrons to create their own content, allowing them to not only consume content, but provide original content that they can share with others.

3. Provide a safe, clean, secure, and inviting facility and surroundings. The Monona Public Library provides a safe and inviting space for anyone that comes to the library. We want to make sure that everyone knows the library staff will provide exceptional service and help all who visit. We will also focus on interacting with the community beyond the walls of the library building.

4. Secure adequate resources to provide for library goals and objectives and seek alternative funding, including donations and grants, and plan for changes in Dane County funding of public libraries. The continual drop in Dane County funding is forcing the library to analyze all revenue streams and see what can be done to make sure that there is no drop in the number of services offered or the quality of services offered.

The Library continues to receive meaningful contributions from our Friends group. The group has a fall book sale every year to add new sources of revenue. Many of the enhanced youth services programs are supported by money raised by the Friends. While alternative sources of funding are meant to support purchases and activities outside the scope of the library’s operating budget, be assured that we join them in actively seeking new ways to bring in more donations and funds. The library plans to continue hosting successful annual fundraisers that will target projects that will use donations to implement.

We will also work with the Monona Library Foundation to develop a program for planned giving to strengthen the Foundation’s main endowment fund.


2018 Goal Method for Measuring Success Offer a relevant and current collection of materials that is effectively merchandised to encourage reading and learning.

We will meet Dane County Standards for materials budget and size of collection. We will experience an increase in circulation of materials and reduce wait time for items in demand by Monona residents.

Augment materials budget with Booked for Life and grant-supported funds. Augment programming funds by developing programming eligible for sponsorship by the Beyond the Page Endowment. Continue to search and apply for new grant opportunities.

Determine number of items purchased with Endowment funds. Determine number of programs funded by endowment.

Support a digitized way of life and be a favored digital destination by offering an outstanding web presence, high bandwidth, and access to computers and other relevant technology, including e-books.

Determine if accomplished by measuring usage of and monitor increases in web page, wireless network, and ebook usage figures.

Coordinate increased cooperation with other city departments, namely Parks and Rec, and the Senior Center.

Determine number of programs and initiatives jointly-offered and marketed.

Continue to be a family attraction in Monona with additional resources in Early Literacy Learning that foster love of reading, language skills, learning readiness and creativity.

Determine the amount of increase in youth program offerings and attendance and library checkouts of youth material.

Continue to correct external and internal building problems and continue to improve landscape and grounds. Explore feasibility of a third-party café vendor for renovated entryway.

Reduced costs on building maintenance. Focus on energy efficiencies and where the library’s older equipment can be replaced by newer and more cost-effective equipment.

Provide more literacy and computer literacy programs, and market unique appointment-based reference and information services as well as online tutoring services.

Compare statistics on an annual basis.

The Library Director will work with the Board to develop a Strategic Plan to set direction of Library for next 3-5 years.

Provide a planning platform for staff and community involvement and explore direction the Library needs to embark on for the next 3-5 years.

SIGNIFICANT PROGRAM CHANGES:

• Look at what adult programs the community wants and will adjust as needed. • We will complete additional building projects to increase the public ease-of-use of the building. • Improve available technology available to the public and look to incorporate more tools that facilitates content

creation. GOAL ACHIEVEMENTS IN 2017: ● The Parking Lot Project.

The Library is currently getting a renovated parking lot with the Parking Lot Project in partnership with the City. This will improve safety conditions in the Library’s parking lot.

● We saw strong participation in our Summer Reading Program even during summer construction The Library takes seriously its role as an educational institution by providing services and programs for children and their families during the summer. Over 1,100 people of all ages participated again this summer – our fourth consecutive year above 1,000 participants. We had a record completion rate in 2017.

● The Library successfully raised $9,000 in the first Loud in the Library annual fundraising events for the Friends of the Library

● New Director hired. The Library Board successfully hired a new Library Director in 2017.

● We continue to upgrade our technology offerings for patrons of all ages.

We continue to invest in technological upgrades for our patrons, including additional laptops for use by patrons in-house, plus new PCs for staff and patrons. The Library now offers new room reservation software, as well as the ability to print from a laptop or mobile device.

● Focus on Professional Development. Staff are participating in more professional development opportunities to improve their skills so that the community can be better served. Two staff members attended a Leadership workshop put on by the Wisconsin Library Association. Multiple staff members attended conferences, as well as presented.

GOALS NOT ACHIEVED IN 2017: 1. The Library was hoping to start and finish a strategic plan in 2017. This has been delayed for early 2018.

LIBRARY

ACCOUNT JUSTIFICATIONS REVENUES


$ 557,555

Total increase in City’s appropriation to maintain current library program and off-set county funding decrease

202-46-43720-000 COUNTY AID FOR LIBRARIES

$ 179,008 Estimated Dane County aid for operations based on projections provided by Dane County. Down $7,000 from 2014

202-46-43730-000 COUNTY AID FOR LIBRARY FACILITIES

$ 43,280 Estimated Dane County aid for facilities-use reimbursement.

202-46-46110-000 COPIER RECIEPTS

$ 2,500

Based on average estimated revenue.

202-46-46710-00 FINES

$ 6,500 Based on 2014 estimated circulation and revenue.

202-46-46730-000 ROOM RENTALS

$ 4,500

Based on anticipated 2014 receipts.

202-46-48900-100 VENDING MACHINES

$ 3,600 Estimated collection from vending machines to offset products purchased (see expenditures).

EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 202-55-55110-110 LIBRARY STAFF SALARIES

$ 337,756 Library Director and nine professional staff members


$ 105,603 Part-time library assistants and pages, including seasonal and outdoor summer help

202-55-55110-130 FICA

$ 33,917 Estimate based on 2017 salaries and wages


$ 22,292 Estimate based on eligible salaries to the Wisconsin Retirement System


$ 375 Based on staff participation.


$ 49,921 Estimate based on eligible staff participation.


$4,000 Knowledge workers need on-going training to meet community expectations. Decrease from 2013

ACCOUNT AMOUNT DESCRIPTION 202-55-55110-220 GAS AND ELECTRIC UTILITIES

$ 36,000 Represents the library’s share; additional amount of 15% is paid from the Cable Fund for Library Media Room costs.

202-55-55110-222 WATER AND SEWER UTILITIES

$ 3,500 This is to reflect the shift in how the Library is bille


$ 46,341 Cleaning services, HVAC, RFID equipment, elevat suppression, copiers & printers, windows, and land

202-55-55110-241 SCLS MEMBERSHIP & SERVICE PAYMENT

$ 41,172 Cost set by shared membership and services agreement with South Central Library System


$ 5,000 Processing of new materials as well as traditional office expenses are paid out of this line.

202-55-55110-312 POSTAGE

$ 200 Reflects 2017 expenses.

202-55-55110-340 JANITORIAL SUPPLIES

$ 2,000 Necessary for building maintenance and cleaning.

202-55-55110-340 CHILDREN'S/YA SERVICES

$ 5,000 Used for storytimes, program supplies, and performers.


$ 12,500 Based on expenses in 2017 and anticipated repair of equipment.

202-55-55110-351 BUILDING MAINTENANCE & REPAIR

$12,500 Based on expenses in 2017 and anticipated repair of equipment.

202-55-55110-809 PERIODICALS

$ 4,500 Magazines and newspapers in print

202-55-55110-810 AV & SOFTWARE

$ 14,000 All DVDs, Books on CD, music CDs and gaming software for all age levels. Decrease from 2014 to reflect falling circulation and prices.

202-55-55110-811 ADULT BOOKS

$ 17,000 Fiction and non-fiction.

202-55-55110-812 CHILDREN'S BOOKS

$ 10,250

202-55-55110-813 YOUNG ADULT BOOKS

$ 3,250

202-55-55110-814 LARGE PRINT BOOKS

$ 2,500

202-55-55110-817 ELECTRONIC INFO SOURCES

$ 4,600 Online subscriptions and services, including wireless printing

ACCOUNT AMOUNT DESCRIPTION 202-55-55110-818 STATE E-BOOK BUYING POOL

$ 3,666 Monona contributes to the statewide contract to provide electronic books for all state residents.

202-55-55110-819 VENDING MACHINE EXPENSE

$ 3,600 Cost of products for vending machine. Pass through since we (usually) show profit on revenue side.

202-55-59210-212 CITY ACCOUNTING/AUDIT SERVICES

$ 4,500 No change.

202-55-5921-510 INSURANCE

$ 11,000 No change.



--- COMMUNITY RECREATION--- FUND SUMMARY--- PROPERTY TAXES 454,217 469,227 469,227 469,227 493,047 471,386 471,802 --- TRANSFER FROM GENERAL - - - - - - -

--- subtotal 454,217 469,227 469,227 469,227 493,047 471,386 471,802 ------ OTHER REVENUES 343,151 178,720 374,751 398,488 404,466 449,066 449,066 --- TOTAL REVENUES 797,368 647,947 $843,978 867,715 897,513 920,452 920,868 ------ EXPENDITURES 899,066 397,963 888,573 869,177 943,513 920,452 920,868 ------


ACTUAL ACTUAL ACTUAL 6/30/17 ESTIMATED BUDGET BUDGET BUDGET BUDGET------

--- COMMUNITY CENTER --- REVENUES204-46-41110-000 GENERAL PROPERTY TAXES 144,843 140,038 142,270 143,786 143,786 143,786 137,794 131,452 131,452 204-46-46740-100 COMMUNITY CENTER RENTAL FEES 32,475 36,077 34,083 18,551 35,000 35,000 34,000 36,600 36,600 204-46-46740-120 CONCESSIONS 147 238 257 93 300 500 500 500 500 204-46-46740-200 COMMUNITY CENTER BAR LEASE 355 - - 775 1,250 500 500 500 500 204-46-46740-300 CC EQUIPMENT RENTAL - 36 - - - 100 100 100 100 204-46-49210-000 TRANSFER FROM GENERAL FUND - - - - - - - - -

--- 177,820 176,389 176,610 163,205 180,336 179,886 172,894 169,152 169,152 ------ EXPENDITURES204-55-55140-110 ADMINISTRATIVE SALARIES 91,907 93,836 97,223 49,010 101,647 90,704 74,015 71,615 71,615 204-55-55140-111 PART-TIME WAGES - - - - - - 2,600 2,600 2,600 204-55-55140-112 SHIFT DIFFERENTIAL 738 741 707 350 750 800 800 800 800 204-55-55140-114 JANITORIAL SALARIES 4,758 3,945 911 - - - - - - 204-55-55140-120 OVERTIME 3,663 3,866 7,905 3,129 7,500 4,200 4,200 4,200 4,200 204-55-55140-130 FICA 7,444 7,462 7,773 3,815 8,407 7,321 6,244 6,060 6,060 204-55-55140-131 WISCONSIN RETIREMENT 6,365 6,365 6,630 3,417 7,253 6,508 5,215 5,057 5,057 204-55-55140-132 LIFE & DISABILITY INSURANCE 32 35 42 39 75 125 125 125 125 204-55-55140-133 HEALTH INSURANCE 19,354 20,903 23,340 13,303 25,720 18,178 24,845 24,845 24,845 204-55-55140-134 PROFESSIONAL DEVELOPMENT 471 460 330 320 500 500 750 750 750 204-55-55140-137 UNIFORM ALLOWANCE 253 158 209 161 250 250 300 300 300 204-55-55140-220 GAS & ELECTRIC UTILITIES 29,738 29,123 30,744 12,329 28,500 28,000 29,000 28,000 28,000 204-55-55140-221 TELEPHONE 2,577 1,934 2,041 864 1,727 3,500 3,500 3,500 3,500 204-55-55140-222 WATER & SEWER UTILITIES 1,705 2,520 2,615 1,271 2,541 3,000 3,000 3,000 3,000 204-55-55140-240 SERVICE CONTRACTS 8,167 7,358 6,492 4,277 7,900 8,000 8,000 8,000 8,000 204-55-55140-310 OFFICE SUPPLIES 866 462 1,155 615 1,230 1,300 1,300 1,300 1,300 204-55-55140-344 JANITORIAL SUPPLIES 3,719 3,538 3,907 1,675 3,700 3,500 4,000 4,000 4,000 204-55-55140-350 EQUIPMENT MAINT & REPAIR - 240 - - - - - - - 204-55-55140-351 BUILDING MAINT & REPAIR 6,931 5,137 9,542 9,112 10,500 4,000 5,000 5,000 5,000

--- TOTAL COMMUNITY CENTER 188,688 $188,083 201,566 103,687 208,201 179,886 172,894 169,152 169,152 ---

--- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 127,836 115,302 -10%--- NON-PERSONNEL 52,050 53,850 3%

--- TOTAL 179,886 169,152 -6%---

DEPARTMENT Community Rec. Services PROGRAM BUDGET Community Ctr. Operations ACCOUNT 204 MISSION OF DEPARTMENT: The Monona Community Center is a great place to celebrate a wedding reception, family reunion, party, or class reunion. It’s our mission to respond to the needs of our community as it grows and changes. We will provide timely and excellent customer service to give user groups the best accommodation possible.

CHALLENGES AND OPPORTUNITIES AHEAD: The challenge of the Monona Community Center is to accommodate the different uses of the building for night and weekend use along with balancing primary use of the Monona Senior Center and increase in their programming along with an increase of programming by the Recreation Department. There are many classes/activities that are scheduled back-to-back, and the layout of the building is not accommodating for people who are waiting for an activity or would like to socialize after a program/event. Facility rentals are on a downward trend and age/appearance of the building, capacity of the Main Hall, and additional services that are not provided are probable reasons for the decline in rental revenue, especially for weekend rentals. A decision regarding the long-term plan for the building should be made as soon as possible.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Determine how the center is currently being used (i.e., rentals, fee-waiver groups, classes from Recreation

Department and Senior Center), and determine the best possible use of the building.

2. Continue to provide excellent customer service, from the reservation of a room to the setup and cleanup of the facility.

ACCOMPLISHMENTS IN 2017: 1. Hosted two new fundraisers (Lulu Roe and Dane Homemade). Increased number of weekend events from

2016.

2. Hosted community Lil’ Badger consignment sales, multiple city special events, and non-profit fundraisers and programs.

2018 SIGNIFICANT CHANGES: 1. Update user policies and investigate feasibility of a fee increase.

2. Addition of an after-school program weekdays from 2:30–6:00 p.m. during the school year that would utilize the Main Hall and Lounge Room.

3. Add a LTE building coordinator position to be onsite during weekend rental events with alcohol. Requiring full-time building maintenance staff to stay in the building during rental events would result in overtime in order for them to be able complete their usual duties of mowing, pool maintenance, building cleaning, and snow removal. A building coordinator will also allow for greater coordination between user groups, beverage managers, and staff.

COMMUNITY RECREATION SERVICES - COMMUNITY CENTER ACCOUNT JUSTIFICATIONS

REVENUES ACCOUNT AMOUNT DESCRIPTION 204-46-41110-000 GENERAL PROPERTY TAXES

$ 131,452

Amount needed to subsidize Community Center.

204-46-46740-100 COM. CENTER RENTAL FEES

$ 36,600 Fees based on rental time for ½-day/full-day during the week and 3-hour/6-hour time limit on the weekends. Also includes fees for ongoing groups.

204-46-46740-120 CONCESSIONS

$ 500 Income from soda machine sales (20% of gross sales)

204-46-46740-200 COM. CENTER BAR LEASE

$ 500 Contractual rent paid by lessee for the purpose of managing the Community Center bar. Ten percent (10%) of monthly receipts not to exceed a yearly total of $3,600.

204-46-46740-300 COM. CENTER EQUIPMENT RENTAL

$ 100 TV/VCR/DVD, microphone/podium, stage LCD/overhead projector, white boards, coffee pot rentals

204-46-48900-000 OTHER REVENUE

$ -0-

EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 204-55-55140-110 SALARIES

$ 71,615 Park and Recreation Director (25%) Administrative Assistant (50%) Maintenance Worker 2 (100%) Lead Maintenance Worker (20%) Aquatic Director/Recreation Supervisor (15%) After-School Coordinator (25%)


$ 2,600 Onsite building manager will be available to user groups during events to help with coordination of events


$ 800 50ȼ per hour increase for working nights and weekends

204-55-55140-117 LONGEVITY

$ -0-

204-55-55140-120 OVERTIME

$ 4,200 Overtime is paid for all hours over 8 hours per day for Maintenance Worker 2 and Lead Maintenance Worker.

204-55-55140-130 FICA



$ 5,057 City share at 6.7%




$ 24,845 Full coverage for Maintenance Worker 2 and Director, pro-rated share (20%) of coverage for Lead Maintenance Worker


$ 750 Prorated coverage fees to attend state conference and membership in professional organization for Director and Aquatic Director/Rec. Supervisor


$ 300 Uniforms/clothing allowance for maintenance staff

204-55-55140-220 GAS AND ELECTRIC UTILITIES

$ 28,000 Gas and electric based on actual and projected

204-55-55140-221 TELEPHONE

$ 3,500 Regular phone lines include Senior Center main phone, Community Center fax machine and 2 lines for the fire alarm system. Also includes cell phones for Director, Aquatic Director/Recreation Supervisor, and Maintenance 2 worker.


$ 3,000 Water and sewer charges based on actual and estimated.


$ 8,000 $500 – copier service contract $1,700 – elevator service $1,000 – fire and smoke alarm and monitoring $500 – automatic door openers $3,300 – HVAC $600 – state inspections/fire extinguishers


$ 1,300 Includes computer supplies, paper, pens, and miscellaneous office materials

204-55-55140-312 POSTAGE

$ -0- Postage for community center operations.

204-55-55140-339 CONCESSION EXPENSE

$ -0-

Includes gross expenses for community center’s sale of soda, coffee, etc.

204-55-55140-344 JANITORIAL SUPPLIES

$ 4,000 Includes cleaning supplies, paper products, small equipment as needed.


$ -0- Expense moved to Building Maintenance/Repair

204-55-55140-351 BUILDING MAINT/REPAIR

$ 5,000 Repair and maintenance costs to the community center, including grounds.



--- RECREATION--- REVENUES204-46-41110-000 GENERAL PROPERTY TAXES 41,627 41,656 53,401 54,301 54,301 54,301 83,286 65,397 65,397 204-46-46720-200 RECREATION PROGRAM FEES 69,479 61,216 51,138 22,646 51,000 65,000 111,000 114,000 114,000 204-46-46720-210 ADULT SPORTS PROGRAM FEES 16,059 14,940 24,318 6,328 12,000 22,000 15,000 8,000 8,000 204-46-46720-220 YOUTH BASEBALL / SOFTBALL FEES 18,844 17,704 17,446 14,995 16,000 20,000 16,000 16,000 16,000 204-46-46720-230 TENNIS PROGRAM FEES - 2,100 - - - - - - - 204-46-46720-260 CONTRACTED SERVICES 13,072 7,988 310 - - 1,500 - - - 204-46-46720-241 PARK SHELTER ADMIN FEE 1,314 1,611 1,508 962 1,500 1,700 1,700 1,700 1,700 204-46-46720-250 CANOE/KAYAK RENTAL 1,500 240 2,284 2,559 2,559 2,200 4,000 4,000 4,000 204-46-46720-251 PARK FIELD RENTAL 7,626 7,843 14,967 7,354 22,000 20,000 22,000 22,000 22,000 204-46-46720-252 SPEICAL EVENT REVENUES 19,076 24,165 32,027 11,151 19,000 19,000 24,000 24,000 24,000 204-46-49210-000 TRANSFER FROM GENERAL FUND - - - - - - - - -

--- $188,597 $179,463 197,399 120,296 178,360 205,701 276,986 255,097 255,097 ------ EXPENDITURES204-55-55300-110 ADMINISTRATIVE SALARIES 39,321 42,556 47,508 22,893 44,674 49,385 74,605 66,963 66,963 204-55-55300-119 WAGES, PART-TIME 52,377 50,352 54,872 29,315 67,854 59,000 74,000 67,843 67,843 204-55-55300-130 FICA 6,510 6,348 7,064 3,753 8,608 8,291 11,368 10,272 10,272 204-55-55300-131 WISCONSIN RETIREMENT 2,170 2,159 2,287 1,253 3,038 3,358 4,924 4,420 4,420 204-55-55300-132 LIFE & DISABILITY INSURANCE 6 6 6 3 10 50 50 50 50 204-55-55300-133 HEALTH INSURANCE 6,447 6,941 7,273 3,445 7,016 7,016 27,039 20,949 20,949 204-55-55300-134 PROFESSIONAL DEVELOPMENT 1,892 1,015 1,156 327 1,200 1,000 1,200 1,200 1,200 204-55-55300-214 CONTRACTED SERVICES 9,620 8,254 5,288 - - 1,000 - - - 204-55-55300-340 RECREATION PROGRAM 19,221 18,676 17,135 8,935 17,000 20,000 24,000 24,000 24,000 204-55-55300-341 YOUTH BASEBALL / SOFTBALL PROGRAM 10,854 7,865 8,213 5,501 6,200 11,000 7,000 7,000 7,000 204-55-55300-342 ADULT SPORTS PROGRAM 1,475 2,080 2,681 561 1,600 1,600 1,800 1,400 1,400 204-55-55300-345 CONOE/KAYAK EXPENSE - 1,000 331 - - - - - - 204-55-55300-346 ACTIVE NETWORK FEE 9,614 10,076 13,961 6,608 14,000 9,000 10,000 10,000 10,000 204-55-55300-347 PARK FIELD MAINTENANCE 7,609 11,510 13,549 6,162 12,000 16,000 17,000 17,000 17,000 204-55-55300-348 SPEICAL EVENT EXPENDITURE 21,072 23,262 34,925 5,219 19,000 19,000 24,000 24,000 24,000 204-55-55300-370 FUEL & ADDITIVES 1,266 932 1,283 529 1,200 - - - -

--- TOTAL RECREATION $189,454 $193,032 217,532 94,504 203,400 205,700 276,986 255,097 255,097 ---


--- TOTAL 205,700 255,097 24%---

DEPARTMENT Community Recreation PROGRAM BUDGET Comm. Recreation Services ACCOUNT 204 MISSION OF DEPARTMENT: Parks & Recreation improves the community’s quality of life by providing well designed and properly maintained parks and recreational opportunities for all citizens. Services include development and maintenance of parks, the community center, and outdoor pool. The Department also offers a wide variety of group and individual recreation programs, special events, and promotion of healthy, active lifestyles.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. To provide recreational opportunities for people of all ages at an affordable price in the City of Monona. Staff

will continue to work on relationships with the Monona Grove School District, Cottage Grove Parks & Recreation, and local businesses to run joint programs that will benefit everyone.

2. Meeting the recreational needs of a changing demographic with more young families moving into and around Monona. Keeping programs affordable while maintaining quality by focusing on curriculum and retaining quality staff.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Develop a private/public partnership for a Community Recreation Center to replace the existing Community

Center in order to provide additional program offerings to the community within the next 15 years. 2. Increase revenue from special events to help offset/reduce operating cost tax levy by 5%.

3. Increase participation in core programs (youth dance, flag football, basketball, baseball, and soccer) by 10% annually).

4. Implement an after-school program to respond to the needs of a growing community with children whose parents work and need additional care after the school day.

ACCOMPLISHMENTS IN 2017: 1. Coordinated with multiple organizations to produce the Candelit Snowshoe Hike, which attracted over 1,500

people. 2. Successfully completed a third year of organized multiple special events (Hoot Hoot Hustle, MGBMA Chili

Cook-Off, Madison/Monona Lioness Craft Fair, and Monona Pie Party) into one Monona Fall Festival weekend. Saw huge attendance numbers for all events.

3. Successfully organized and produced additional special events: Easter Egg Hunt & Breakfast, Mulligans Fore Monona, National Night Out, Food Cart Cinema, Halloween Spooktacular, and Breakfast with Santa.

4. Developed a facility usage agreement with Monona Adult Softball Association and processed player registrations to help with the program.

5. Offered ice skate/snowshoe rental and concessions at Dream Park Shelter for skating on the lagoon for the winter season.

6. Hosted NFL Flag Football tournament with over 20 teams from various communities.

2018 SIGNIFICANT PROGRAM CHANGES: Implement an after-school program and reclassify the existing permanent part-time administrative assistant position to a full-time after-school coordinator position. This position would have administrative assistant duties two days a week in addition to coordinating the after-school program. In the summer, this position would support existing staff for summer special events and be responsible for new special events in existing parks and the new Yahara River Development Park.

PARK AND RECREATION DEPARTMENT - RECREATION SERVICES ACCOUNT JUSTIFICATION


$ 65,397

Amount needed to subsidize recreation programs.

204-46-46720-200 YOUTH RECREATION PROGRAM FEES

$ 114,000 This includes all fees charged for youth recreation programs. Also includes gross concession revenue from Lottes Park and Dream Park ice skate rentals. Prorated revenue from after-school program Sept–Dec

204-46-46720-210 ADULT RECREATION PROGRAM FEES

$ 8,000 Fees for all adult recreation programs, including adult fitness classes, Chicago shopping trip, and sport leagues

204-46-46720-220 YOUTH BASEBALL/SOFTBALL FEES

$ 16,000 Fees and sponsorship money for youth baseball/softball program

204-46-46720-230 TENNIS PROGRAM FEES

$ -0- Tennis lesson revenue moved to Youth Rec Program Fees and USTA court rental moved to Park Field Rental account.

204-46-46720-260 CONTRACTED SERVICES

$ -0- Revenue for independent contractors who provide programs under Monona Recreation. Any revenue will now be put in Youth Rec program fees.

204-46-46720-241 PARK SHELTER ADMINISTRATIVE FEE

$ 1,700 $10 administrative fee per park shelter reservation to account for staff time

204-46-46720-250 CANOE/KAYAK RENTAL

$ 4,000 Canoe/kayak rental fees from Lottes Park, Frost Woods Beach and Schluter Beach. Increase for an additional rack at Schluter and Frost Woods beaches for a total of 40 spots

204-46-46720-251 PARK FIELD RENTAL

$22,000 Athletic Field Rental Fees – $13,000 Tennis Court Rental Fees – $5,000 Adult Softball – $4,000

204-46-46720-252 SPECIAL EVENT REVENUE

$24,000 Sponsorship and concession revenue for the following special events: Candlit Snowshoe Hike – $1,000 Easter Egg Hunt – $2,500 Fall Festival – $10,500 Halloween Spooktacular – $500 Hoot Hoot Hustle – $7,500 Breakfast with Santa – $2,000

EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 204-55-55300-110 ADMINISTRATIVE SALARIES

$ 66,963 25% of Park & Rec. Director salary 20% of Administrative Assistant 35% of Aquatic Director/Rec. Supervisor 75% of After-School Coordinator

204-55-5530-119 WAGES, PART-TIME

$ 67,843 Youth Recreation: $55,835 After-School (Pro-Rated) – $12,850 Youth Dance – $4,115 Youth Baseball – $5,140 Flag Football – $1,030 Youth Soccer – $1,500 Youth Basketball – $3,900 Summer Rec. Staff – $16,600 Fall/Spring Youth Rec. Staff – $2,500 Winter Youth Rec. Staff – $2,000 Special Events Staff – $3,100 Lottes Concession Staff – $3,100

Adult Recreation: $12,000 Yoga – $6,500 Zumba – $1,500 Other Adult Fitness – $4,000

204-55-55300-130 FICA







$ 20,949 25% of P&R Director’s coverage 35% of Aquatic Dir./Rec. Supervisor coverage 100% of After-School Coordinator coverage


$1,200 50% membership in WPRA for Director and Supervisor – $130 and fees for attending state conference – $670

204-55-55300-214 CONTRACTED SERVICES

$ -0- Expenses for contracted recreation programs

204-55-55300-312 POSTAGE

$ -0- Postage for all recreation programs

204-55-55300-340 YOUTH RECREATION EXPENSES

$ 24,000 Summer Program equipment/supply/marketing costs: $10,000

Fall/Winter/Spring Program equipment/supply/ marketing costs: $10,000

After-School Program costs: $4,000

ACCOUNT AMOUNT DESCRIPTION 204-55-55300-341 YOUTH BASEBALL/SOFTBALL PROGRAM

$ 7,000 Equipment and uniform expense: Uniforms/t-shirts/hats – $4,500 Equipment/balls – $2,500

204-55-55300-342 ADULT RECREATION EXPENSES

$ 1,400 Bus expense for field trips; admission entrance fees; exercise class equipment expense

204-55-55300-343 YOUTH SOCIAL/CULTURAL PROGRAMS

$-0- Expense now in Youth Recreation Expenses

204-55-55300-344 TENNIS PROGRAM

$-0- Expense now in Youth Recreation Expenses

204-55-55300-345 CANOE/ KAYAK

$ - 0 Canoe/kayak rack expenses – printing of stickers and replacement of rubber on racks. Expense now under office supplies.

204-55-55300-346 ACTIVE NETWORK FEES

$ 10,000 Transaction fees for using online registration software ActiveNet. This includes transaction fees for revenue collected for pool, parks, and community center.

204-55-55300-347 PARK FIELD MAINTENANCE

$17,000 $11,000 – topdressing athletic fields $3,000 – field lining material $1,000 – baseball diamond mix $2,000 – grass seed for overseeding

204-55-55300-348 SPECIAL EVENTS EXPENSE

$24,000 Expenditures to run all special events



--- SENIOR CENTER--- REVENUES204-46-41110-000 GENERAL PROPERTY TAXES - - 175,425 179,333 179,333 179,333 183,715 185,977 186,393 204-46-43570-000 CULTURE & RECREATION GRANT 3,961 3,761 2,750 2,079 3,888 3,888 4,966 4,966 4,966 204-46-46710-200 FUND RAISING REVENUES - - 739 - - - - - - 204-46-46710-300 SENIOR CENTER PROGRAM FEES 9,822 10,195 10,571 3,326 9,500 9,500 9,300 9,300 9,300 204-46-46710-400 NEWSLETTER ADVERTISING 1,600 1,600 1,800 1,800 1,800 1,600 1,800 1,800 1,800 204-46-49210-000 TRANSFER FROM GENERAL FUND - - - - - - - - -

--- 15,383 $15,556 191,285 186,538 194,521 194,321 199,781 202,043 202,459 ------ EXPENDITURES204-55-55310-110 ADMINISTRATIVE SALARIES 65,985 68,459 69,590 36,128 70,664 70,664 71,901 71,901 71,901 204-55-55310-119 WAGES, PART-TIME 26,702 27,757 29,248 15,586 29,629 29,629 30,140 32,120 32,120 204-55-55310-130 FICA 7,528 7,830 7,429 4,071 7,672 7,672 7,806 7,958 7,958 204-55-55310-131 WISCONSIN RETIREMENT 6,800 6,944 6,728 3,619 6,619 6,820 6,735 6,865 7,281 204-55-55310-132 LIFE & DISABILITY INSURANCE 27 51 44 23 50 110 110 110 110 204-55-55310-133 HEALTH INSURANCE 5,926 6,346 3,252 1,626 3,272 3,272 3,272 3,272 3,272 204-55-55310-134 PROFESSIONAL DEVELOPMENT 332 584 1,007 297 1,000 1,000 1,000 1,000 1,000 204-55-55310-214 CONTRACTED SENIOR SERVICES 41,450 42,693 45,000 19,125 45,900 45,900 46,800 46,800 46,800 204-55-55310-310 OFFICE SUPPLIES 1,724 2,080 1,687 670 1,700 1,700 1,700 1,700 1,700 204-55-55310-340 SENIOR PROGRAM EXPENSES 12,321 10,510 8,968 3,100 9,500 9,500 9,500 9,500 9,500 204-55-55310-347 MAINTENANCE FEE - 1,500 1,500 - 1,900 1,900 2,000 2,000 2,000 204-55-55310-341 SUNDAY MEAL PROGRAM - 102 - - - - - - 204-55-55310-342 PROGRAM DEVELOPMENT (HOME CHORE) 5,377 5,420 5,719 2,235 6,100 6,100 6,200 6,200 6,200 204-55-55310-343 TRANSPORTATION 4,291 4,059 4,059 1,740 3,888 3,888 4,966 4,966 4,966 204-55-55310-344 CASH SHORT/OVER - (3) 6 (4) - - - - - 204-55-55310-345 RSVP 7,883 7,345 6,807 2,272 7,628 7,628 7,651 7,651 7,651

--- TOTAL SENIOR SERVICES $186,346 $191,677 191,044 90,488 195,523 195,783 199,781 202,043 202,459 ---


--- TOTAL 195,783 202,043 3%---

DEPARTMENT Community Rec. Service PROGRAM BUDGET Senior Services ACCOUNT 204 MISSION OF DEPARTMENT: The mission of the Monona Senior Center is to provide those 50 and over with education, social, recreation, health and fitness programs, as well as volunteer opportunities. We strive to enhance the dignity, support the independence, and enrich the quality of lives of and advocate for older adults. CHALLENGES AND OPPORTUNITIES FOR 2018: 1. Increased Use of Senior Center for Outside Groups: The Monona Community Center continues to be in

high demand by outside groups for special community events. The Senior Center cancels programs for the Lil’ Badger Consignment Sale, Holiday House Bazaar, and in 2018 for the All-City Swim meet. Although we appreciate the generous donations to our department from these groups, it is still a challenge to notify participants, re-schedule and re-locate activities. 2018 will offer staff the opportunity and challenges to be creative in our efforts to keep participants active and engaged.

2. Space Limitations: If upgrading our computer lab is approved through the capital budget, we will have the opportunity to keep programs in the Monona Room that we otherwise have been considering relocating due to them getting too large for that space. We appreciate the use of the Monona United Methodist Church for new programming we are starting this fall, which works with RSVP to coordinate volunteers with service projects that will meet a need in our community. New program offerings will need more creative thinking and using the idea that we need to be a Senior Center “without” walls, meaning we won’t be contained to Community Center space and need to explore space options elsewhere in our community.

3. The Friends of the Monona Senior Center continues to offer many enhancements to what the City of Monona can offer older adults in this community. Besides the summer concert series, which is attended by over 1,000 participants, and the Fabulous Fashions fund-raiser in September, the Friends have sponsored stipends for all speakers of the Scholarly Scoop lecture series as well as other speakers and entertainers beyond what our budget will allow. Finally, the Friends support scholarships for participation in Senior Center programs.

4. Monona Area Dementia Friendly Community Coalition: Our coalition came together because we want Monona to be a great place to grow old for everyone…including people who live with dementia and their caregivers. To date, 21 businesses have been through the Dementia friendly training. Participation in this coalition has decreased significantly over the past year due to staffing changes and role changes for some of our group leaders. Heritage Monona has recently started working with us and they hope to begin a Memory Café in the next few months. We will need to recruit more participants for this initiative to continue this important work.

LONG-TERM GOALS FOR THE DEPARTMENT: The Senior Center will continue to meet the needs of a changing senior population, offering seniors the education, social and recreational experiences they seek based on their ideas, requests, and concerns. Monona’s Senior Commission has determined that the long-term goals of this committee include: • Goal: Increase marketing exposure for Senior Center programs.

Objective: Attempt at least two new marketing avenues to draw new users to the Senior Center (2018).

• Goal: Recruit new members to assist with the Monona Area Dementia Friendly Community Coalition. Objective: Find at least two additional people to help with the efforts of the initiative (2018).

• Goal: Advocate for seniors in Monona by understanding the needs of the senior community.

Objective: Enhance evaluation of programs and services provided by Monona Senior Center to identify areas were improvements can be made. (Ongoing/2018).

SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES:

• East Madison/Monona Coalition of Aging (EMMCA) is requesting a 1.9% increase ($900) in their contract senior services budget line to allow for staff salary increases and a 1.6% increase ($1,300) in Home Chore for the coordinator’s salary increase as well as to support funds for cleaning services.

ANALYSIS OF PROPOSED BUDGETS: 2018 Department Budget: The proposed budget will allow us to maintain the current needs of the senior community.

2018 Committee Budget: The 2018 Committee Budget is proposing the same as Department budget.

GOAL ACHIEVEMENTS IN 2017: 1. GOAL: Increase intergenerational opportunities by collaborating with area schools to bring the generations

we serve together. OBJECTIVE: Provide at least two additional intergenerational opportunities in 2017. ACHIEVEMENT: We made tremendous increases in the number of intergenerational programs offered at the Senior Center. In the 2017/2017 school year, we had 13 adult coloring, 8 exercise and 1 Low Vision intergenerational opportunities. We had mixed success with these efforts. Adding 20 children to any of our groups can be somewhat disruptive and was not always a positive experience for our participants.

2. GOAL: Develop ways to share the success story of the Monona Senior Center. OBJECTIVE: Work with statistics, evaluation and testimonials to develop the Monona Senior Center “story.” This tool can be used for grant funding, sponsorship and recruitment of quality leadership. ACHIEVEMENT: We succeeded in meeting this goal because we created for the first time an annual report; gathering statistics and images that show our growing numbers and greatest accomplishments. In addition, after feedback from our volunteers, we held an open house in September to allow our participants to “tell the story” of what we have to offer and why they like to be a part of it. We are also going to try an extensive evaluation process starting in the fall of 2018, which will give us feedback on where we can improve as well as offer an opportunity for more dialogue from our participants.

3. GOAL: Advocate for seniors in Monona by understanding the needs of the senior community. OBJECTIVE: Accomplish two presentations for community groups, telling them about the Senior Center programs and services. (Ongoing/2016). ACHIEVEMENT: Welcome packets to all new residents in Monona senior housing continue to be distributed. This has been a great opportunity for us to get our newsletter in the hands of those new to Monona as well as so many other valuable resources to assist them in finding services and socialization in Monona.

EXPLANATION OF SENIOR CENTER BUDGET INCREASES:

204-55-55310-110 Senior Center Personnel Increase of $1,748 1.75% ↑

204-55-55310-214 Contracted Senior Services Increase of $900 2% ↑

204-55-55310-342 Home Chore Increase of $100 1.6%↑

SENIOR SERVICES 2018


REVENUES


$ 186,393 Amount needed to subsidize Senior Center

204-46-43570-000 CULTURE/RECREATION GRANT

$ 4,966 County transportation grant

204-46-46710-200 FUNDRAISING REVENUES

$ -0- Discontinue fundraising as part of operating budget.

204-46-46710-300 SENIOR CENTER PROGRAM FEES

$ 9,300 Includes revenues incurred for general programs of $3,500 MATC building rental – $500, and other miscellaneous programs – $2,500.

204-46-46710-400 NEWSLETTER ADVERTISING

$ 1,800 Revenues from additional advertisers obtained beyond those necessary to publish newsletter

EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 204-55-55310-110 ADMINISTRATIVE SALARIES

$ 71,901 Senior Center Director’s salary

204-55-55310-119 WAGES, PART-TIME

$ 32,120 Includes 1,020 hours (19 hours/week) for two (2) project assistants, at $15.50 per hour and $16.00 per hour.

204-55-55310-130 FICA







$ 3,272 Health allocation for Senior Center Director buyout option


$ 1,000 Memberships: WASC–$65, NCOA–$145 conferences for 2 staff–$700, ESN–$45

204-55-55310-214 CONTRACTED SENIOR SERVICES

$ 46,800 Case management services with 1.9% wage increase for case managers.


$ 1,700 Printer ink, paper and other office supplies.

ACCOUNT AMOUNT DESCRIPTION 204-55-55310-312 POSTAGE

$ -0- Postage for senior programs.

204-55-55310-339 FUNDRAISING EXPENSES

$ -0- Discontinued fundraising as part of operating budget. All fundraising dollars raised are collected in a donation account.

204-55-55310-340 SENIOR PROGRAM EXPENSES

$ 9,500 Expenses associated with programs offered through the Senior Center such as: holiday programs, Low Vision, Men’s Breakfast, supplies, refreshments, entertainment, catered meals, etc.

204-55-55310-347 MAINTENANCE FEE – ELECTRONIC ATTENDANCE SYSTEM

$ 2,000 Includes updates to software, access to technical support, nightly database backups and periodic web-based refresher training.

204-55-55310-346 SENIOR TRANSPORTATION

$ -0- Transportation to Monona Farmers’ Market: DISCONTINUED.

204-55-55310-342 PROGRAM DEVELOPMENT (Home Chore)

$ 6,200 Request from Coalition for coordination of Home Chore services.

204-55-55310-343 TRANSPORTATION

$ 4,966 Grant from Dane County for group transportation; funding is used to pay for shopping trips to Woodman’s and East Towne and transportation to the low vision support group.

204-55-55310-345 RSVP

$ 7,651 RSVP (Retired Senior Volunteer Program) ride scheduler at $3,279, mileage reimbursement for volunteer drivers at $3,064 and office expenses



--- OUTDOOR SWIMMING POOL--- REVENUES204-46-41110-000 GENERAL PROPERTY TAXES 66,671 83,121 83,121 91,807 91,807 91,807 88,253 88,561 88,561 204-46-46730-100 PATCH SALES 31,752 38,192 51,065 49,353 61,000 47,000 52,000 52,000 52,000 204-46-46730-110 DAILY ADMISSIONS 45,029 53,226 63,886 16,137 51,000 60,000 54,000 54,000 54,000 204-46-46730-120 CONCESSIONS 17,521 21,628 24,916 9,305 23,000 24,000 21,600 21,600 21,600 204-46-46730-130 POOL RENTALS 20,089 19,972 20,269 3,262 22,374 20,000 34,000 34,000 34,000 204-46-46730-140 SWIMMING LESSONS 46,051 43,859 41,713 30,070 40,380 43,000 42,000 42,000 42,000 204-46-46730-150 ADVERTISING/PROMOTIONS 1,875 500 850 900 1,200 2,000 2,000 2,000 2,000 204-46-49210-000 TRANSFER FROM GENERAL FUND - - - - - - - - -

--- $228,988 $260,498 285,820 200,835 290,761 287,807 293,853 294,161 294,161 ------ EXPENDITURES204-55-55420-110 ADMINISTRATIVE SALARIES 44,510 44,994 48,153 24,451 48,147 56,024 55,597 55,988 55,988 204-55-55420-111 OTHER PERSONNEL SERVICES 2,485 1,264 162 - - 1,000 1,000 1,000 1,000 204-55-55420-118 WAGES, PART-TIME SWIM LESSONS - - 14,892 1,979 13,202 15,000 15,000 15,000 15,000 204-55-55420-119 WAGES, PART-TIME 106,135 98,772 111,798 23,444 107,314 109,000 111,180 111,051 111,051 204-55-55420-120 OVERTIME - 46 - - - 2,200 2,200 2,200 2,200 204-55-55420-130 FICA 11,544 10,951 13,154 3,715 12,903 13,848 13,982 14,002 14,002 204-55-55420-131 WISCONSIN RETIREMENT 2,759 2,676 2,756 1,511 3,700 3,878 3,735 3,761 3,761 204-55-55420-132 LIFE & DISABILITY INSURANCE 6 6 6 6 20 92 92 92 92 204-55-55420-133 HEALTH INSURANCE 8,369 8,119 8,236 12,515 9,016 9,016 10,816 10,816 10,816 204-55-55420-134 PROFESSIONAL DEVELOPMENT 1,133 1,055 2,391 2,719 3,048 2,500 3,000 3,000 3,000 204-55-55420-220 GAS & ELECTRIC UTILITIES 20,191 19,160 21,365 5,798 23,000 19,000 19,000 19,000 19,000 204-55-55420-221 TELEPHONE - - - - - 250 250 250 250 204-55-55420-222 WATER & SEWER UTILITIES 10,066 14,958 12,054 803 10,000 9,000 9,000 9,000 9,000 204-55-55420-310 OFFICE SUPPLIES 1,241 1,264 1,518 734 1,100 1,000 1,000 1,000 1,000 204-55-55420-338 POOL OPERATING SUPPLIES 25,008 22,885 28,797 19,216 26,000 25,000 27,000 27,000 27,000 204-55-55420-339 CONCESSION EXPENSES 11,634 13,958 15,606 9,141 18,000 15,000 14,000 14,000 14,000 204-55-55420-342 CASH OVER AND SHORT - (3) - - - - - - 204-55-55420-350 EQUIPMENT MAINT & REPAIR 4,511 10,928 7,572 3,063 6,000 6,000 7,000 7,000 7,000 204-55-55420-351 BUILDING MAINT & REPAIR - - 464 191 - - - - -

--- TOTAL POOL 249,592 $251,033 288,924 109,285 281,450 287,808 293,853 294,161 294,161 ---


--- TOTAL 287,808 294,161 2%

DEPARTMENT Community Rec. Services PROGRAM BUDGET Outdoor Swimming Pool ACCOUNT 204 MISSION OF DEPARTMENT: Although the Monona Swimming Pool is only operational three months per year, it is a highly visible and well-used community service. We strive to offer safe and affordable services and programs for all ages, interests, and citizen groups. Uses include, but are not limited to, swim lessons, recreational swimming, water fitness, competition, and social events. Efficient and effective administration of the pool remains a top priority.

CHALLENGES AND OPPORTUNITIES AHEAD: To continue to offer a first-class experience at a reasonable cost for members of the community. To attract and retain families by offering additional special events and activities focused on family participation.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continued focus on preventive maintenance and upkeep of equipment as the pool increases in age. 2. Attract and retain families at the Monona Pool with special events and family activities. 3. Consider a new water feature or attached splash park in order to become a destination point throughout the

county. 4. Be proactive in meeting the recreational needs of the community by providing a high level of customer

service through our aquatics programs while maintaining a safe and enjoyable environment.

ACHIEVEMENTS IN 2017: 1. No major critical incidents or accidents at the pool.

2. City staff installed a new shade structure and installed new awnings per the 2017 Capital Budget. 3. Sold more season passes in 2017 than in any of the previous 10 seasons.

2018 SIGNIFICANT PROGRAM CHANGES: We will be hosting the All-City Swim Meet for seven days at the end of July. This will be a great opportunity to showcase the pool and Monona community. The pool will be closed to the general public for this meet. There will be a loss in revenue for daily admission/concessions but a separate facility use agreement with the Monona Swim & Dive team will make up the difference in rental of the pool.

COMMUNITY RECREATION SERVICES - SWIMMING POOL ACCOUNT JUSTIFICATIONS

REVENUES ACCOUNT AMOUNT DESCRIPTION 204-46-49210-000 TRANSFER FROM GENERAL FUND

$ -0-

204-46-41110-000 GENERAL PROPERTY TAXES

$ 88,561

Amount needed to subsidize pool operations

204-46-46730-100 SEASON PASS SALES

$ 52,000 $115 – Monona Family (up to 5 members) $190 – Non-Resident Family (up to 5 members) $25 – Additional Family Member ($10) – Family early sign-up discount by May 5th $60 – Monona Individual $100 – Non-Resident Individual $45 – Monona Senior (62 and older) $55 – Non-Resident Senior (62 and older) ($5) – Individual early sign-up discount by May 5th

204-46-46730-110 DAILY ADMISSIONS

$ 54,000 Sale of daily admission to the pool. All pool revenues (except lessons) are net sales tax. Daily fees for over the age of 1: $4.00 – Adult Monona Resident $5.00 – Adult Non-Resident $3.00 – Youth/Senior $2.00 – Night Swim (Res & Non-Res), M-F, 7-9 pm

204-46-46730-120 CONCESSIONS

$ 21,600 Includes revenues for sales in concession stand and cabana rentals during open swim. Indicates an increase in fees for most items.

204-46-46730-130 POOL RENTALS

$ 34,000 Rental fees of $100/ hour for Monona residents and $125/hour for non-residents; extra guard charge $15/hour; swim team payment of $55/swimmer; All City fee of $14,000

204-46-46730-140 SWIMMING LESSONS

$ 42,000 Monona residents – $42.00 per session Non-residents – $57.00 per session Average 800–900 kids in swim lessons

204-46-46730-450 ADVERTISING/PROMOTIONS

$ 2,000 Provide marking opportunities for local businesses; promote/advertise in locker rooms and exit doors. $100 for 2 signs (men’s/women’s locker rooms) for one pool season. Also provide for no more than 16 signs on the pool deck – $250 per sign with a 3-year commitment.

EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 204-55-55420-110 ADMINISTRATIVE SALARIES

$ 55,988 25% of Park and Recreation Director Salary 50% of Aquatic Director/Rec Supervisor 30% of Administrative Assistant 15% of Bldg. Grounds Maintenance 25% of After-School Coordinator

204-55-55420-111 OTHER PERSONNEL SERVICES

$ 1,000 DPW crew time spent at the pool opening and closing mechanicals. Monitoring during season is now done by administrative staff.


$ -0- 50ȼ per hour increase in wages for staff members teaching swim lessons. *moved to part-time wages

204-55-55420-118 WAGES, PART-TIME – SWIM LESSONS

$15,000 Swim Lesson Instructors (30) 1,150 hours x $13.00 = $15,000

204-55-55420-119 WAGES, PART-TIME

$ 111,051 Pool Staff Wages: Head Guards (3) 1,500 hours x $13.23 avg = $19,851 Lifeguards (35) 7,500 hours x $9.42 avg = $70,637

Aquatic Attendant Staff (15) 2,000 hours x $8.14 avg = $16,288 Pool Cleaning 350 hours x $12.21 avg = $4,275 Based on 2016 and 2017 actual hours and 2018 projected wages.

204-55-55420-120 OVERTIME

$ 2,200 150 hours overtime allocated per child labor laws; also includes overtime worked in emergency situations by parks staff.

204-55-55420-130 FICA







$ 10,816 25% of Director's insurance coverage 50% of Aquatic Director/Rec. Supervisor coverage and Parks/DPW crew on a prorated basis.


$3,000 Professional development for Director, Aquatic Director/Rec. Supervisor and DPW for pool operation trainings and management training. Includes funding for LGI certification of head lifeguards.

ACCOUNT AMOUNT DESCRIPTION 204-55-55420-220 GAS AND ELECTRIC UTILITIES

$ 19,000 Gas pool heater, gas shower heater, and electrical for all pool operations; based on 2017 actual/projections with a 5% increase in costs. Usage decreases due to variable frequency drive installed on main circulation pump motor.

204-55-55420-221 TELEPHONE

$ 250 Pool facilities – emergency and business phone for pool office. Required by State Code.


$ 9,000 Water and sewer charges


$ 1,000 General office supplies; swim passes – $500 Paper/printing/copies – $400 Miscellaneous (pens, staples, tape, etc.) – $100

204-55-55420-312 POSTAGE

$ -0- Postage for staff correspondence, mailing information to participants, etc.

204-55-55420-338 POOL OPERATING SUPPLIES

$ 27,000 Supplies are used for pool operation. Based on current prices: Pool chemicals/water management – $17,000 First aid supplies – $3,700 Janitorial supplies – $2,000 Pool permits/inspections – $1,300 Swim lesson supplies – $500 Lifeguard suits/uniform – $2,500

204-55-55420-339 CONCESSION EXPENSES

$14,000 Includes gross expenses for pool’s concession stand

204-55-55420-342 CASH OVER AND SHORT

$ -0-

204-55-55420-350 EQUIPMENT MAINT. AND REPAIR

$ 7,000 Provides for routine maintenance, repair and replacement of items needed to operate the pool.

204-55-55420-351 BUILDING MAINT. AND REPAIR

$ -0- Expense moved to Equipment Maintenance & Repair


$ -0-



--- AMBULANCE--- REVENUES205-41-41110-000 GENERAL PROPERTY TAXES 138,911 135,557 135,557 157,483 157,483 157,483 182,617 172,152 172,152 205-43-43520-000 PUBLIC SAFETY AIDS 5,047 5,317 5,804 - 5,800 5,800 5,800 5,800 5,800 205-46-46230-000 AMBULANCE FEE 338,396 344,110 387,821 191,013 370,000 365,000 385,000 385,000 385,000 205-49-49300-000 FUND BALANCE APPLIED - - - - - 35,000 - - -

--- 482,354 $484,984 529,182 348,496 533,283 563,283 573,417 562,952 562,952 ------ EXPENSES205-52-52300-110 EMS SALARIES 215,356 224,156 279,458 145,691 291,827 299,426 331,809 324,931 324,931 205-52-52300-118 LEAVE WAGES 5,817 6,165 6,476 1,220 6,500 6,500 6,500 6,500 6,500 205-52-52300-119 WAGES, PART TIME 7,486 20,928 8,727 3,483 7,000 4,500 4,500 4,500 4,500 205-52-52300-120 OVERTIME 26,265 26,965 21,631 8,486 19,000 20,000 20,000 20,000 20,000 205-52-52300-130 FICA 19,967 22,253 25,301 12,279 24,811 25,278 27,755 27,229 27,229 205-52-52300-131 WISCONSIN RETIREMENT 31,911 24,958 30,510 16,987 30,779 35,686 39,183 38,440 38,440 205-52-52300-132 LIFE & DISABILITY INSURANCE 69 73 79 42 84 100 700 700 700 205-52-52300-133 HEALTH INSURANCE 48,091 36,897 43,531 20,748 42,928 44,743 58,120 55,802 55,802 205-52-52300-134 PROFESSIONAL DEVELOPMENT 13,168 8,676 9,471 8,106 11,000 11,000 11,000 11,000 11,000 205-52-52300-137 UNIFORM ALLOWANCE 2,576 2,512 3,073 2,542 3,500 3,600 4,000 4,000 4,000 205-52-52300-140 EMS STIPENDS 8,945 4,965 2,055 360 2,000 2,500 1,500 1,500 1,500 205-52-52300-150 PHYSICAL EXAMINATIONS - 3,317 1,155 961 1,920 1,600 1,600 1,600 1,600 205-52-52300-221 TELEPHONE 1,017 797 1,246 633 1,200 1,000 1,200 1,200 1,200 205-52-52300-240 SERVICE CONTRACTS 25,562 26,518 33,574 15,437 36,000 28,000 30,000 30,000 30,000 205-52-52300-310 OFFICE SUPPLIES 226 220 285 73 250 250 250 250 250 205-52-52300-340 EMS SUPPLIES 16,862 18,214 18,732 13,324 18,000 18,000 18,500 18,500 18,500 205-52-52300-341 DUES & SUBSCRIPTION 125 575 575 - 575 2,600 2,600 2,600 2,600 205-52-52300-372 EMS INTERN PROGRAM 10,475 315 8,723 1,884 4,000 9,500 - - - 205-52-52300-350 EQUIPMENT MAINT & REPAIR 2,913 6,162 2,717 223 3,500 4,000 4,000 4,000 4,000 205-52-52300-370 FUELS & ADDITIVES 6,559 4,215 4,241 1,768 4,500 5,000 5,200 5,200 5,200 205-52-52300-810 EMS EQUIPMENT 604 1,240 673 - 1,000 3,000 3,000 3,000 3,000 205-52-59210-100 TRANSFER TO GENERAL FUND 2,000 2,000 2,000 - 2,000 37,000 2,000 2,000 2,000

--- 445,994$ $442,121 504,233 254,248 512,374$ 563,283 573,417$ 562,952 562,952 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 436,233 478,102 10%--- NON-PERSONNEL 127,050 84,850 -33%

--- TOTAL 563,283 562,952 0%

DEPARTMENT Ambulance PROGRAM BUDGET EMS ACCOUNT 52300 MISSION: Provide emergency medical care under the Dane County EMS program to sick or injured citizens or visitors in the City of Monona or other communities as provided by mutual aid contracts; and maintain a program of training and continuing education requirements which will perpetuate quality emergency medical care in the community.

The Mission of the Monona Fire and Emergency Medical Service is to protect lives and property from the adverse effects of fire, medical emergencies and exposure to dangerous conditions created either by nature or person. We will respond to emergencies in a professional and courteous manner and strive to reduce the rate of emergencies through public education and code enforcement. Ethical values will remain the core of every decision made by each member of our department.

CHALLENGES & OPPORTUNITIES: • The greatest challenge, and one that presents the greatest potential impact on the EMS, is the ability to provide

the high level of emergency care while minimizing an increase in the budget. Private sector businesses that provide equipment, supplies and services to fire and EMS operations are not financially constrained like public sector service providers. The EMS in Monona operates with career firefighter/paramedics who are supplemented with volunteers. Approximately 85% of the 2017 budget was directed toward salary and fringe benefits.

• There is a complex assortment of challenges that the EMS faces when considering membership. Volunteer membership continues to diminish, as is the case with most EMS districts in Dane County. The general awareness of infection and disease as a result of working in a medical environment raises concerns among paramedics and significantly increases the amount of training and certifications needed to maintain a license to practice as a paramedic. As a result, the majority of all EMS incidents are handled by the department’s career firefighter/paramedics. The challenge is for the City to maintain a core of trained EMTs who are members of the fire department and who can provide assistance at emergency scenes and during times of major EMS incidents. At the same time, volunteers are faced with conflicting priorities for their time. However, these same challenges are often seen as opportunities for individuals seeking to volunteer and gain experience in the emergency medical field. Monona’s EMS program, which allows participation at both the basic and advanced skill levels of EMT certification, provides experience and potential employment opportunities for members.

• We are in the process of increasing the number of part-time employees we have to help fill vacancies in the schedule due to training and vacations. Any new part-time employees will be required to hold a paramedic certification.

LONG TERM GOALS: 1. Have a sufficient number of career paramedics and volunteer EMTs to provide prompt, effective and efficient

emergency medical services to the community.

2. Maintain a training program that meets state, county and national requirements and promotes learning and practice through innovative means.

3. Strengthen the working relationship the EMS has with other first response emergency service organizations, e.g. fire and police departments, medical organizations such as emergency rooms and local clinics, and the business, residential and educational communities in Monona.

2018 GOALS TO MEET CHALLENGES AND OPPORTUNITIES:

2018 Goal Method for Measuring Success Increase staffing of both the career and the volunteer members to provide adequate personnel to handle emergency responses and daily workload to continue to move the department forward.

Staffing will be added.

GOAL ACHIEVEMENTS FOR 2017:

2017 Goal Status Increase staffing of both the career and the volunteer members to provide adequate personnel to handle emergency responses and daily workload to continue to move the department forward.

One additional career member was added in 2016 bringing the total career FF/Paramedics to 8; we are hopeful to add a position in 2018 to bring the total number up to 9, allowing for 2 FF/Paramedics on the ambulance and 1 FF/Paramedic on the engine on a daily basis.

AMBULANCE



$ 172,152

Amount needed to support the ambulance fund.

205-43-43520-000 PUBLIC SAFETY AIDS

$ 5,800 Aid from the State

205-43-43520-000 AMBULANCE FEE

$ 385,000 Based on 2017 monthly revenue of $30,800


EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 205-52-52300-110 WAGES FULL-TIME

$ 324,931

Includes 50% of wages for full-time Fire Chief/EMS Director and 8 full-time FF/Paramedics plus a 9th FF/Paramedic hired 4/1/18. Remainder covered under Fire budget account 100-52-5220-110.

205-52-52300-118 LEAVE WAGES

$ 6,500

Includes 50% of leave wages for 8 full-time FF/Paramedics. Remainder covered under Fire budget account 100-52-5220-118. Holiday pay.


$ 4,500

Covers wages for 1 volunteer assistant fire chief in charge of EMS.

205-52-52300-120 OVERTIME

$ 20,000

Covers 50% of unscheduled overtime (amount over base pay) for full-time FF/Paramedics. Remainder of overtime covered under Fire budget account 100-52-5220-120. Increase per suggestion of Finance Director after review of past years.

205-52-52300-130 FICA



$ 38,440

Relates to retirement contributions for 50% of staff earnings (remainder in Fire budget) at 17.63%. Employees pay their share (6.7%) of the WRS contribution.


$ 700 50% of total cost (remainder in Fire budget). Reduced based on previous budget years.

ACCOUNT AMOUNT DESCRIPTION 205-52-52300-133 HEALTH INSURANCE

$ 55,802 This account provides half of the premiums for full-time staff (see Fire Dept.)


$ 11,000 Provides training opportunities for career and volunteer EMTs. Increase is due to the need to provide a higher level of training at the paramedic level; also included is EMT basic and EMT intermediate training. Medical Director fees were relocated from EMS Stipend at $100/hr x 50hr/yr, including protocol review, training, run review and quality assurance.


$ 4,000

Includes 50% of uniform allowance for full-time firefighter/EMTs (based on contract) and Fire Chief/EMS Director. Other 50% in Fire budget. Also included is LTE, volunteer and intern uniforms. Increase is to allow for the addition of 1 career staff

205-52-5230-140 EMS STIPEND

$ 1,500 EMT stipend for 60 12-hr shifts – EMT-B $30/shift; EMT-I $35/shift; EMT-P $45/shift.

205-52-5230-150 PHYSICAL EXAMINATIONS

$ 1,600 Complete physicals are required for new members. Average cost around $400 each.

205-52-5230-221 TELEPHONE

$ 1,200 Based on past usage.

204-52-57300-240 SERVICE CONTRACT

$ 30,000 EMS Billing. Based on 7% of EMS revenue


$250 Covers printer ink, pens and other needed office supplies

205-52-52300-340 EMS SUPPLIES

$ 18,500 Includes drugs administered under advanced skills, training and certification. Increase includes a 6% cost increase from vendors.

205-52-52300-341 DUES AND SUBSCRIPTIONS

$ 2,600 Include professional organization dues, used for organizations such as WEMSA, Journal for Emergency Medicine and Physicians’ Desk Reference. Also included is the new scheduling program.

205-52-52300-372 EMS INTERN PROGRAM

$ -0- This program has been discontinued for 2018 and will be evaluated for the future.


$ 4,000

Decrease based on past years’ history


$ 5,200

Based on the average use of 2,160 gallons @ $2.40/gal

ACCOUNT AMOUNT DESCRIPTION 205-52-52300-810 EMS EQUIPMENT

$ 3,000

Includes replacement of broken or worn out, non-disposable equipment. The increase is to purchase new Lucas Machine batteries moved from the capital budget.


$ 2,000



--- DEBT SERVICE--- REVENUES300-42-41110-000 GENERAL PROPERTY TAXES 1,819,036 1,903,004 2,153,398 2,195,303 2,195,303 2,195,303 2,490,900 2,490,900 2,490,900 300-42-42000-100 STREET IMPROVEMENTS ASSESSMENTS 75,123 68,324 65,422 48,657 53,000 50,000 50,000 50,000 50,000 300-42-42000-200 INTEREST ON SPECIAL ASSESSMENTS 21,727 13,673 12,112 6,635 7,000 10,000 10,000 10,000 10,000 300-42-48110-000 INTEREST & DIVIDEND INCOME 550 42,179 95,402 84,955 84,955 - - - - 300-42-48900-100 LEASE PAYMENTS 44,340 44,340 - - - - - - - 300-49-49100-000 PROCEEDS FROM DEBT - - 2,125,000 - - - - - - 300-42-49240-300 TRANSFER FROM GENERAL FUND - 250,000 - - 150,000 150,000 - - - 300-42-49300-000 FUND BALANCE APPLIED - - - - - 140,000 400,000 400,000 400,000

--- TOTAL 1,960,776 $2,321,520 4,451,334 2,335,550 2,490,258 2,545,303 2,950,900 2,950,900 2,950,900 ------ EXPENDITURES300-58-58100-610 PRINCIPAL REDEMPTION 1,480,000 1,483,064 1,688,714 853,000 2,041,378 2,041,378 2,392,714 2,392,714 2,392,714 300-58-58100-611 PAYMENT TO ESCROW AGENT - - 2,125,000 - - - - - - 300-58-58200-620 INTEREST ON DEBT 525,143 554,401 545,798 221,378 503,925 503,925 558,186 558,186 558,186 300-58-58200-690 FISCAL AGENT CHARGES 1,552 1,851 1,349 69,063 71,000 - - - .300-59-59100-100 TRANSFER TO GENERAL FUND - - - - - - - - -

--- TOTAL $2,006,695 $2,039,316 4,360,861 1,143,441 2,616,303 2,545,303 2,950,900 2,950,900 2,950,900 ------



--- TIF #2 DEBT SERVICE--- REVENUES301-42-41120-000 TAX INCREMENTS 1,413,191 1,385,159 1,334,053 1,658,835 1,658,835 1,658,834 1,431,032 1,431,032 1,431,032 301-42-43600-000 EXEMPT COMPUTER AID 13,383 13,085 13,258 - 12,131 13,000 12,000 12,000 12,000 301-42-49300-000 FUND BALANCE APPLIED - - - - - - - - -

--- 1,426,574 $1,398,244 1,347,311 1,658,835 1,670,966 1,671,834 1,443,032 1,443,032 1,443,032 --- EXPENDITURES301-58-58100-610 PRINCIPAL REDEMPTION 995,000 1,025,000 725,000 - 25,668 25,668 25,668 25,668 25,668 301-58-58200-620 INTEREST ON DEBT 89,052 57,652 6,761 513 1,026 1,026 514 514 514 301-58-58200-621 FISCAL CHARGES - - - - - - - 301-59-59000-200 TRANSFER TO TIF #4 CAPITAL PROJ 171,186 157,721 307,700 - 822,136 822,570 - - - 301-59-59000-300 TRANSFER TO TIF #5 CAPITAL PROJ 171,186 157,721 307,700 - 822,136 822,570 - - -

--- $1,426,424 $1,398,094 1,347,161 513 1,670,966 1,671,834 26,182 26,182 26,182 ---------



--- LIBRARY EXPANSION - DEBT SERVICE--- REVENUES305-41-41110-000 GENERAL PROPERTY TAXES 234,006 227,007 245,006 250,006 250,006 250,006 225,000 225,000 225,000 305-42-49300-000 FUND BALANCE APPLIED - - - - - 2,000 - - -

--- $234,006 $227,007 245,006 250,006 250,006 252,006 225,000 225,000 225,000 ------ EXPENDITURES305-58-58100-610 PRINCIPAL REDEMPTION 175,000 175,000 200,000 - 890,000 215,000 225,000 225,000 225,000 305-58-58200-620 INTEREST ON DEBT 59,006 52,006 45,006 18,503 37,006 37,006 - - -

--- 234,006 $227,006 245,006 18,503 927,006 252,006 225,000 225,000 225,000 ------------



--- TIF DISTRICT NO. 4 CAPITAL PROJECTS--- REVENUES407-41-41120-000 TAX INCREMENTS 250,284 278,870 255,320 272,932 272,932 272,932 299,369 299,369 299,369 407-43-43580-000 GRANT - - - - - - - - - 407-43-43600-000 EXEMPT COMPUTER AID 939 711 499 - 504 500 500 500 500 407-48-48110-000 INTERST INCOME - 20,542 - 8,195 - 100 - - - 407-48-48110-100 DEVELOPERS AGREEMENT - - - - - - - - - 407-48-48900-000 MISCELLANEOUS REVENUES - - - - - - - - - 407-49-49100-000 PROCEEDS FROM DEBT - - - 3,525,000 3,525,000 - - - - 407-49-49100-100 TRANSFER FROM TIF 171,186 157,721 307,700 - 822,136 822,570 - - - 407-49-49300-000 FUND BALANCE APPLIED - - - - - - - - -

--- 422,409 $457,844 563,519 3,806,127 4,620,572 1,096,102 299,869 299,869 299,869 --- EXPENDITURES---407-57-57120-210 ADMINISTRATION & LEGAL SERVICES 150 - - 1,650 1,650 150 150 150 150 407-57-57700-110 SALARIES 5,386 - - - - - - - - 407-57-57700-130 FICA 402 - - - - - - - - 407-57-57700-131 WI RETIREMENT 377 - - - - - - - - 407-57-57700-132 LIFE & DISABILITY 3 - - - - - - - - 407-57-57700-133 HEALTH INSURANCE 842 - - - - - - - - 407-57-57700-840 ROAD IMPROVEMENT 39,128 - - - - - - - - 407-57-57700-842 COMMERCIAL AND HOUSING REHAB - 10,000 - 8,593 8,593 - - - - 407-58-58100-610 PRINCIPAL ON DEBT 300,000 300,000 325,000 175,000 375,668 375,668 849,332 849,332 849,332 407-58-58100-611 PAYMENT TO ESCROW ACCOUNT - - - 3,365,000 3,365,000 - - - - 407-58-58200-620 INTEREST ON DEBT 301,184 289,652 277,496 63,717 187,576 264,184 193,370 193,370 193,370 407-58-58200-690 FISCAL AGENT CHARGES - - - 94,787 94,787 - - - - 407-58-58200-700 LOSS ON REFUNDING - - - 63,017 63,017 - - - - 407-59-59900-900 RESERVE FOR CONTINGENCIES - - - - - - - - -

--- TOTAL $647,472 $599,652 602,496 3,771,764 4,096,291 640,002 1,042,852 1,042,852 1,042,852 ------



--- TIF DISTRICT NO. 5 CAPITAL PROJECTS--- REVENUES408-41-41120-000 TAX INCREMENTS 351,271 337,731 317,752 346,046 346,046 346,046 331,593 331,593 331,593 408-43-43600-000 EXEMPT COMPUTER AID 268 372 891 - 199 400 200 200 200 408-48-48900-000 MISCELLANEOUS REVENUES - - - - - - - - - 408-49-49100-000 PROCEEDS FROM DEBT - - - - - - - - - 408-49-49100-100 TRANSFER FROM TIF 171,186 157,721 307,700 - 822,136 822,570 - - - 408-49-49300-000 FUND BALANCE APPLIED - - - - - - - - -

--- 522,725 495,824 626,343.00 346,046 1,168,381 1,169,016 331,793 331,793 331,793 --- EXPENDITURES---408-57-57130-213 PROFESSIONAL SERIVICES 150 150 150 1,650 1,650 - 150 150 150 408-58-58100-610 PRINCIPAL ON DEBT 100,000 151,937 151,937 100,000 151,937 151,937 151,937 151,937 151,937 408-58-58200-620 INTEREST ON DEBT 351,394 433,071 430,552 233,618 427,903 427,903 424,743 424,743 424,743 408-59-59900-900 RESERVE FOR CONTINGENCIES - - - - - - - - -

--- TOTAL 451,544 585,158 582,639 335,268 581,490 579,840 576,830 576,830 576,830



--- TIF DISTRICT NO. 6 CAPITAL PROJECTS--- REVENUES409-41-41120-000 TAX INCREMENTS 700,115 712,202 614,343 657,330 657,330 657,330 591,558 591,558 591,558 409-43-43600-000 EXEMPT COMPUTER AID 10,070 8,921 7,877 - 2,272 8,000 2,300 2,300 2,300 409-48-48900-000 MISCELLANEOUS REVENUES 7,800 - - - - - - - - 409-49-49100-000 PROCEEDS FROM DEBT 550,000 - - - - - - - - 409-49-49300-000 FUND BALANCE APPLIED - - - - - - - - -

1,267,985 721,123.00 622,220 657,330 659,602 665,330 593,858 593,858 593,858

409-57-57130-210 LEGAL SEVICE 7,081 - - - - - - - - 409-57-57130-213 PROFESSIONAL SERIVICES 150 7,541 150 1,650 1,650 10,000 150 150 150 409-57-57700-836 DEVELOPER INCENTIVES 2,550,000 - - - - - - - - 409-57-57700-840 ROAD IMPROVEMENT 483,059 (3,145) 19,046 - - - - - - 409-57-57700-841 TRANSFER TO CDA - - - - - - - - 409-58-58100-610 PRINCIPAL ON DEBT 350,000 435,000 435,000 - 460,000 460,000 485,000 485,000 485,000 409-58-58200-620 INTEREST ON DEBT 87,300 97,850 83,900 37,600 75,200 75,200 65,000 65,000 65,000 409-57-57820-621 FISCAL AGENT CHARGES - - - - - - - - -

TOTAL 3,477,590 537,246 538,096 39,250 536,850 545,200 550,150 550,150 550,150



--- TIF DISTRICT NO. 7 CAPITAL PROJECTS--- REVENUES410-41-41120-000 TAX INCREMENTS - 113,999 103,098 121,607 121,607 121,607 101,951 101,951 101,951 410-43-43600-000 EXEMPT COMPUTER AID 2,532 2,552 1,741 - 2,350 1,800 2,300 2,300 2,300 410-40-49100-000 PROCEEDS FROM DEBT - 650,000 - - - - - - 410-49-49300-000 FUND BALANCE APPLIED - - - - - - - - -

2,532 766,551.00 104,839 121,607 123,957 123,407 104,251 104,251 104,251

410-57-57130-210 LEGAL SEVICE 10,274 10,690 - - - - - - - 410-57-57130-213 PROFESSIONAL SERIVICES 150 150 150 1,650 1,650 150 150 150 150 410-57-57700-836 DEVELOPER INCENTIVES - 815,000 - - - - - - - 410-58-58100-610 PRINCIPAL ON DEBT - - 100,000 - 100,000 100,000 100,000 100,000 100,000 410-58-58200-620 INTEREST ON DEBT 12,617 15,938 13,938 5,969 11,938 11,938 9,687 9,687 9,687 410-57-58200-690 FISCAL AGENT CHARGES - 2,526 - - - - - - -

TOTAL 23,041 844,304 114,088 7,619 113,588 112,088 109,837 109,837 109,837



--- TIF DISTRICT NO. 8 CAPITAL PROJECTS--- REVENUES411-41-41120-000 TAX INCREMENTS - 31 66,046 488,792 488,792 488,792 481,171 481,171 481,171 411-48-48900-000 MISCELLANEOUS REVENUES 4,751 14,685 - - - - - - - 411-49-49100-000 PROCEEDS FROM DEBT 1,835,000 3,498,000 - - - - - - - 411-49-49300-000 FUND BALANCE APPLIED - - - - - - - - -

1,839,751 3,512,716.00 66,046 488,792 488,792 488,792 481,171 481,171 481,171

411-56-56300-110 SALARIES 5,284 13,484 - 6,998 13,996 7,185 7,311 7,311 7,311 411-56-56300-130 FICA 399 1,021 - 524 1,048 550 559 559 559 411-56-56300-131 WISCONSIN RETIREMENT 370 917 - 476 952 489 483 483 483 411-56-56300-132 LIFE & DISABILITY INS 2 5 - 3 6 10 10 10 10 411-56-56300-133 HEALTH INSURANCE 443 1,041 - 1,020 2,040 751 720 720 720 411-57-57130-210 LEGAL EXPENSE 68,721 8,708 - - - 10,000 1,000 1,000 1,000 411-57-57130-213 PROFESSIONAL SERIVICES 173,633 8,691 150 1,650 1,650 150 150 150 150 411-56-56700-214 LAND ACQUISTION 414,188 1,394 - 502 1,004 - - - - 411-57-57330-882 BROADWALK CONSTRUCTION - 29,687 3,473 - - - - - - 411-57-57700-836 DEVELOPER INCENTIVES - 1,780,000 - - - - - - - 411-58-58100-610 PRINCIPAL ON DEBT - 1,500,000 3,500 - 3,500 3,500 38,500 38,500 38,500 411-58-58200-620 INTEREST ON DEBT 38,721 48,186 134,355 33,677 125,308 125,308 115,963 115,963 115,963 411-58-58200-621 FISCAL AGENT CHARGES - 5,500 - - - - - - -

TOTAL 701,761 3,398,634 141,478 44,850 149,504 147,943 164,696 164,696 164,696



--- TIF DISTRICT NO. 9 CAPITAL PROJECTS--- REVENUES412-41-41120-000 TAX INCREMENTS - - - - - - - - - 412-48-48900-000 MISCELLANEOUS REVENUES - 20,000 13,000 5,500 - 12,000 - - - 412-49-49100-000 PROCEEDS FROM DEBT - 1,200,000 1,796,850 - - - - - - 412-49-49240-100 TRANSFER FROM CDA - - - - - - - 412-49-49300-000 FUND BALANCE APPLIED - - - - - - 295,685 295,701 295,701

- 1,220,000.00 1,809,850 5,500 - 12,000 295,685 295,701 295,701

412-56-56300-110 SALARIES - - - - - - 7,926 7,926 7,926 412-56-56300-130 FICA - - - - - - 606 606 606 412-56-56300-131 WISCONSIN RETIREMENT - - - - - - 523 539 539 412-56-56300-132 LIFE & DISABILITY INS - - - - - - 10 10 10 412-56-56300-133 HEALTH INSURANCE - - - - - - 1,484 1,484 1,484 412-57-57130-210 LEGAL EXPENSE - 40,357 33,385 64,200 - 30,000 100,000 100,000 100,000 412-57-57130-213 PROFESSIONAL SERIVICES - 182,580 123,557 60,286 - 100,000 100,000 100,000 100,000 412-56-56700-214 LAND ACQUISTION - 1,126,763 1,836,586 156 - - - - - 412-57-57700-840 ROAD IMPROVEMENT & ROW - 43,487 (33,019) - - - - 412-58-58200-620 INTEREST ON DEBT - - 49,992 47,119 - 85,136 85,136 85,136 85,136 412-58-58200-621 FISCAL AGENT CHARGES - 5,500 5,500 - - - - - -

TOTAL - 1,398,687 2,016,001 171,761 - 215,136 295,685 295,701 295,701



--- PARKLAND FUND--- REVENUES403-46-46720-000 MONEYS IN LIEU OF DEDICATION 2,214 159,159 - - - - - - - 403-46-46900-100 WINNQUAH SHELTER DONATIONS - - - - - - - - - 403-46-49300-000 FUND BALANCE APPLIED - - - - - - - - -

--- 2,214 $159,159 - - - - - - - ------ EXPENDITURES403-57-55200-340 PARK SUPPLIES - - - - - - - - - 403-57-57620-820 THREE MEADOWS PARK - - - - - - - - - 403-57-57620-821 TENNIS COURT RESURFACING - - - - - - - - - 403-57-57620-822 WINNEQUAH PARK DESIGN - - - - - - - - - 403-57-59200-700 TRANSFER TO CAPITAL PROJECT FUND - 159,159 - 7,540 - - - - -

--- - 159,159 - 7,540 - - - - - ---



--- SOLID WASTE DISPOSAL FUND--- REVENUES210-41-41110-000 GENERAL PROPERTY TAXES 246,550 266,970 291,063 258,230 258,230 258,230 262,957 262,957 262,957 210-43-43540-000 SANITATION AIDS 30,627 30,621 28,975 30,519 30,519 30,000 30,000 30,000 30,000 210-46-46420-000 REFUSE/GARBAGE COLLECTION FEE 144 198 338 40 - - - - - 210-46-46420-200 RECYCLING/SOLID WASTE CARTS 1,560 585 910 130 - - - - - 210-46-46420-210 REBATE PROGRAM 62,876 53,750 56,503 27,004 66,000 56,000 60,000 60,000 60,000 210-46-46900-000 OTHER PUBLIC CHRGS FOR SERVICE 1 - - - - - - - -

--- 341,758 $352,124 377,789 315,923 354,749 344,230 352,957 352,957 352,957

---

------ DISPOSAL COSTS210-53-53620-290 RECYCLING SERVICE 66,908 68,242 69,866 27,080 65,000 64,992 66,341 66,341 66,341 210-53-53620-295 YARD WASTE DISPOSAL COSTS 12,466 22,684 22,817 5 25,000 25,775 25,775 25,775 25,775 210-53-53620-240 REFUSE COLLECTION COST 141,665 145,192 144,895 53,260 128,000 129,984 131,706 131,706 131,706 210-53-53620-241 TIPPING FEES 78,802 78,973 86,748 31,877 80,400 83,529 87,825 87,825 87,825 210-53-53620-296 RECYCLING TIPPING FEE 43,257 44,792 44,966 16,674 40,400 39,950 41,310 41,310 41,310 210-53-53620-351 RECYCLING/SOLID WASTE CARTS - - 5,625 - - - - - -

--- 343,098 359,883 374,917 128,896 338,800 344,230 352,957 352,957 352,957 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 344,230 352,957 3%

--- TOTAL 344,230 352,957 3%---

DEPARTMENT Solid Waste Disposal Fund PROGRAM BUDGET ACCOUNT 53620

MISSION OF DEPARTMENT: To serve the public through the collection and disposal of solid waste, recyclables, and yard waste in a cost-effective and environmentally responsible manner.

CHALLENGES AND OPPORTUNITIES AHEAD: Continuing to provide a cost-effective and environmentally responsible collection and disposal program.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. To reduce landfill waste through recycling efforts and to provide cost-effective collection of recyclables and

yard waste for city residents.

2. To continue to maintain eligibility for the Wisconsin Recycling Grant Program.

3. To continue to educate city residents on the solid waste and recycling collection program.

SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: 1. 2017 was the first year of a new seven-year contract with Advanced Disposal.

2. Recycling collection expenses will increase by $1,349.

3. Refuse collection expenses will increase by $1,722.

4. Refuse tipping fees will increase by $4,296.

5. Recycling tipping fees will increase by $1,360.

6. Recycling revenue rebate is expected to increase by $4,000 based on current secondary market prices.

GOAL ACHIEVEMENTS IN 2017

GOALS NOT ACHIEVED

SOLID WASTE & RECYCLING



$ 262,957

210-43-43540-000 SANITATION AIDS

$ 30,000

210-46-46420-000 REFUSE/GARBAGE COLLECTION FEE

$ -0-

210-46-46420-200 RECYCLING & SOLID WASTE CART

$ -0-

210-46-46420-210 RECYCLING REBATE PROGRAM

$ 60,000 Revenue from recyclable material

EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 210-53-53620-290 RECYCLING SERVICE

$ 66,341 Curbside collection service

210-53-53620-295 YARD WASTE DISPOSAL COST

$ 25,775 Yard waste dumpster hauling service – $9,000 Yard waste disposal – $12,100 Leaf collection disposal – $3,060 Debris disposal – $1,000 DNR transport fee – $220

210-53-53620-240 REFUSE COLLECTION COST

$ 131,706 Curbside collection service

210-53-53620-241 TIPPING FEES

$ 87,825 Trash disposal expense, based on tonnage

210-53-53620-296 RECYCLING PROCESSING FEE

$ 41,310 Recycling processing fee, based on tonnage Secondary Materials Pricing membership, $325

210-53-53620-351 RECYCLING & SOLID WASTE CARTS

$ -0- Replacement order, as needed



--- STORM WATER UTILITY--- REVENUES603-43-43100-000 STATE AID - DNR GRANT - 84,198 45,973 83,280 83,280 - - - - 603-43-43100-400 COUNTY GRANT 184,811 150,538 332,400 - 247,028 - - - - 603-44-43100-100 STORMWATER PERMITS 2,018 1,300 1,400 300 1,500 2,000 1,500 1,500 1,500

603-46-46300-000 PENALTY 1,894 12,325 1,607 647 1,200 - 2,000 2,000 2,000 603-46-46324-000 STORM WATER REVENUES 450,639 491,256 518,968 259,314 520,000 582,342 580,748 582,462 582,462 603-48-48110-000 INTEREST INCOME - 155 5,621 24 2,000 2,000 2,000 2,000 2,000 603-48-48200-000 CAPITALIZED INTEREST 2,478 17,321 9,815 - - - - - 603-49-49300-000 FUND BALANCE APPLIES - - - - - - - - -

--- 641,840 757,093 915,784 343,565 855,008 586,342 586,248 587,962 587,962

------ EXPENSES603-53-53440-110 SALARIES 131,334 116,810 128,172 59,360 130,000 130,063 130,626 132,126 132,126 603-53-53440-118 LEAVE WAGES 5,181 6,758 13,055 - 1,000 9,908 10,191 10,191 10,191 603-53-53440-119 WAGES, PART-TIME - 14 50 - 50 100 100 100 100 603-53-53440-120 OVERTIME 514 241 589 233 800 300 300 300 300 603-53-53440-130 FICA 10,655 9,403 10,496 4,497 9,945 10,739 10,803 10,918 10,918 603-53-53440-131 WISCONSIN RETIREMENT 9,809 8,384 9,282 4,090 8,580 9,538 9,314 9,413 9,413 603-53-53440-132 LIFE & DISABILITY INSURANCE 47 45 55 17 100 300 300 300 300 603-53-53440-133 HEALTH INSURANCE 33,008 31,378 40,288 10,184 37,000 42,550 38,364 38,364 38,364 603-53-53440-134 PROFESSIONAL DEVELOPMENT - - - 269 500 500 500 500 500 603-53-53440-212 ANNUAL AUDIT & ACCOUNTING 7,836 7,231 4,283 - 7,500 7,500 7,500 7,500 7,500 603-53-53440-220 GAS & ELECTRIC UTILITIES 6,117 5,321 5,896 3,646 8,000 8,000 8,300 8,300 8,300 603-53-53440-240 OUTSIDE SERVICES 13,223 3,564 12,693 1,899 4,000 15,000 5,000 5,000 5,000 603-53-53440-241 PLANNING GRANT 33,679 - - - - - - - - 603-53-53440-312 POSTAGE 2,000 - - - 1,000 2,000 2,000 2,000 2,000 603-53-53440-340 OPERATING SUPPLIES 382 1,044 1,942 70 1,200 1,400 1,400 1,400 1,400 603-53-53440-351 EQUIPMENT MAINT & REPAIR 3,717 5,146 9,144 1,189 7,500 8,000 8,000 8,000 8,000 603-53-53440-352 VEHICLE MAINT & REPAIR 2,938 2,232 6,106 1,092 2,100 2,000 2,200 2,200 2,200 603-53-53440-370 FUELS & ADDITIVES 5,347 828 598 330 700 1,100 900 900 900 603-53-53440-390 GIS Mapping PROGRAM 10,086 4,541 5,148 1,492 4,000 7,500 5,760 5,760 5,760 603-53-53440-391 ADAPTIVE MANAGEMENT FEE - - - 24,980 24,980 25,000 25,000 25,000 25,000 603-53-53440-392 NR 216 Joint Permit Expenses 3,359 16,238 15,576 5,720 7,500 6,000 6,000 6,000 6,000 603-53-53440-393 LAKE DREDGING 170,602 10,563 186,066 - - - - - - 603-53-53440-540 Depreciation expense 185,947 185,553 195,556 - 197,000 190,000 200,000 200,000 200,000 603-53-53440-710 BRUSH PICKUP 21,938 20,259 28,743 9,075 23,000 23,000 23,690 23,690 23,690 603-58-58100-611 INTEREST PAYMENT 57,560 69,986 73,128 34,297 68,044 68,044 80,000 80,000 80,000 603-58-58100-612 AMORTIZATION OF DEBT DISCOUNT 5,040 14,700 2,150 11,790 11,790 10,000 10,000 10,000 10,000 603-58-58100-613 LOSS OF REFUNDING 6,817 3,847 776 - - 3,800 - - - 603-58-58100-614 AMORTIZATION OF DEBT PREMIUM - (4,489) (5,766) - (8,000) (4,000) (8,000) (8,000) (8,000) 603-53-53440-720 PUBLIC WORKS OVERHEAD 8,000 8,000 8,000 - 8,000 8,000 8,000 8,000 8,000

--- 735,136 $527,597 752,026 174,229 556,289 586,342 586,248 587,962 587,962 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 203,498 201,712 -1%--- NON-PERSONNEL 382,844 386,250 1%

--- TOTAL 586,342 587,962 0%---

ENTERPRISE FUND DEPARTMENT Storm Water Utility PROGRAM BUDGET Storm Water Operations ACCOUNT 603 MISSION OF DEPARTMENT: Provide storm water conveyance system of streets, curbs, gutters, berms, swales, landscaping, detention and retention basins, pipes, outfalls, inlets, and pumping systems for the purpose of managing, gathering, and transmitting, storm water. CHALLENGES AND OPPORTUNITIES AHEAD: 1. Maintenance of the aging storm water outfalls, basins, mains, and pumping systems. 2. Ensuring the utility is adequately funded to operate the utility and maintain the storm water conveyance

system. LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continue to communicate utility duties and responsibilities to the general public, the City Council, and the

Public Works Committee. 2. Complete storm sewer main televising to determine needed repairs and replacement. 3. Utilize slip lining of storm sewer mains as a more cost-effective approach than replacement. 4. Upgrade utility infrastructure mapping and recordkeeping. 5. Clean storm water basins, lift station wet wells, and catch basins on a frequency that minimizes the impact of

sediment and debris on the receiving waters. 6. Complete storm water outfall repairs and maintain sediment levels at the outfalls. SIGNIFICANT PROGRAM CHANGES: 1. The storm utility salaries portion of this budget is prepared with the addition of one staff member for the

Utility Division. A percentage of the additional staff person’s time will be allocated to the storm main utility. 2. Outside services decrease by $10,000 as cleaning and televising of the storm main is not planned for 2018. 3. GIS mapping program decreases by $1,740. 4. Brush pickup increases by $1,380 total, half that amount, $690 for this account. GOAL ACHIEVEMENTS IN 2017: 1. Completed Storm Basin Reach 64 study. 2. Completed sediment removal of all catch basins, mains and basins as needed.

STORM WATER UTILITY


REVENUES

ACCOUNT AMOUNT DESCRIPTION 603-44-43100-100 STORM WATER PERMITS

$ 1,500 Fees received from storm water permits required from development

603-46-46300-000 PENALTY

$ 2,000

603-46-46324-000 STORM WATER REVENUES

$ 582,462 Based on historical experience

603-48-48110-000 INTEREST INCOME


EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 603-53-53440-110 SALARIES

$ 132,126 Salaries allocated to the storm utility

603-53-53440-118 LEAVE WAGES

$10,191 Labor allocation for sick leave, vacation, jury duty, holiday, bereavement, and workers comp.

603-53-53440-119 WAGES PART TIME

$100

603-53-53440-120 OVERTIME

$300 Overtime for storm water utility

603-53-53440-130 FICA







$ 38,364 Health, dental, and vision insurance


$ 500 Education and certification

603-53-53440-212 ANNUAL AUDIT & ACCOUNTING

$ 7,500 Based on contract

603-53-53440-220 GAS & ELECTRIC UTILITES

$ 8,300


$ 5,000 Storm water and erosion control permit review; MS 4 report preparation, NEW televising mains

603-53-53440-241 STORM WATER PLANNING GRANT

$ -0-

603-53-53440-312 POSTAGE

$ 2,000 Expense for quarterly billing

603-53-53440-340 OPERATING SUPPLIES

$ 1,400 Supplies for operations, uniforms $190


$ 8,000 Generator maintenance contract – $1,357 Diggers Hotline fee – $1,165 annual SCADA software renewal telemetry service supplies and repair of utility equipment wet well cleaning


$ 2,200 Maintenance and repair of vehicles for the Utility


$ 900 Gas, oil, and lubrication for utility vehicles

603-53-53440-390 GIS MAPPING SERVICES

$ 5,760 Allocation for GIS program updates and software

603-53-53440-391 ADAPTIVE MANAGEMENT FEE

$ 25,000 Annual participation fee

603-53-53440-392 NR 216 JOINT PERMIT EXPENSES

$ 6,000 MAMSWAP and MS4 permit – $3,796 Environmental fee – $1,000 SLAMM and ordinance, etc. – $1,230

603-53-53440-540 DEPRECIATION EXPENSE

$ 200,000

603-53-53440-710 BRUSH PICKUP

$ 23,690 Brush collection services $21,557 (50% of annual costs), plus 1 emergency clean up $2,133

603-58-58100-611 INTEREST PAYMENT

$ 80,000 Based on repayment schedule

603-58-58100-612 AMORTIZATION OF DEBT DISCOUNT

$10,000

603-58-58100-614 AMORTIZATION OF DEBT PREMIUM

$ (8,000)

603-53-53440-720 PUBLIC WORKS OVERHEAD

$ 8,000



--- WATER UTILITY--- REVENUES600-46-48110-000 INTEREST AND DIVIDEND INCOME 12,120 9,915 8,842 3,856 10,000 10,000 10,000 10,000 10,000 600-48-48200-000 CAPITALIZED INTEREST 14,700 18,586 4,111 - - - - - - 600-46-46000-000 UNMETERED SALES TO GEN CUST 2,573 5,068 5,259 730 2,000 3,000 3,000 3,000 3,000 600-46-46100-000 METERED SALES-RESIDENTIAL 612,657 615,680 622,035 349,077 700,000 770,400 700,000 700,000 700,000 600-46-46110-000 METERED SALES-COMMERCIAL 381,334 253,258 249,252 125,614 253,000 300,000 255,000 255,000 255,000 600-46-46115-000 METERED SALES-MULTI FAMILY - 101,214 110,188 63,510 120,000 126,500 120,000 120,000 120,000 600-46-46200-000 PRIVATE FIRE PROTECTION 80,334 79,582 79,595 41,514 80,000 80,000 80,000 80,000 80,000 600-46-46300-000 PUBLIC FIRE PROTECTION 454,681 463,273 480,456 244,676 487,000 463,000 487,000 487,000 487,000 600-46-46400-000 SALES TO PUBLIC AUTHORITIES 17,257 18,534 18,497 6,819 20,500 21,000 21,000 21,000 21,000 600-46-47000-000 FORFEITED DISCOUNTS 8,093 6,519 5,897 2,584 6,000 7,000 6,000 6,000 6,000 600-46-47100-000 MISCELLANEOUS SERVICE REVENUES 30 - - - - - - - - 600-46-47400-000 OTHER WATER REVENUES 14,766 15,298 15,694 - 15,000 15,000 15,000 15,000 15,000

--- 1,598,545 $1,586,927 1,599,826 838,381 1,693,500 1,795,900 1,697,000 1,697,000 1,697,000 ------ EXPENSES--- PUMPING EXPENSES600-62-60500-340 MAINTENANCE OF WELLS - - - - - - - - - 600-62-62000-110 PUMPING LABOR 20,173 27,860 23,505 10,665 21,000 29,870 36,035 28,152 28,152 600-62-62010-120 PUMPING LABOR OT 7,275 7,827 8,610 2,332 6,000 7,500 7,500 7,500 7,500 600-62-62200-220 POWER PURCHASE 98,941 100,927 96,879 38,017 100,000 109,000 100,000 100,000 100,000 600-62-62300-340 PUMPING SUPPLIES & EXPENSE 1,180 2,007 1,887 1,262 2,200 1,300 3,700 3,700 3,700 600-62-62500-350 MAINTENANCE OF PUMPING PLANT 8,544 4,276 13,130 448 4,400 4,500 6,400 6,400 6,400

--- 136,113 $142,897 144,011 52,722 133,600 152,170 153,635 145,752 145,752 ------ WATER TREATMENT EXPENSES600-63-63000-110 WATER TREATMENT SALARIES 6,897 1,964 1,720 1,353 2,200 4,530 5,444 4,253 4,253 600-63-63000-120 WATER TREATMENT SALARIES OT - 36 - - - 200 100 100 100 600-63-63100-220 WATER ANALYSIS OUTSIDE SERVICE 5,110 1,684 2,164 4,565 5,600 6,000 6,000 6,000 6,000 600-63-63100-390 CHEMICALS 9,857 9,670 7,964 3,257 9,000 10,000 10,000 10,000 10,000 600-63-63500-350 MAINT OF WATER TREATMENT EQUIP 1,012 1,217 988 756 1,000 1,000 1,000 1,000 1,000

--- 22,876 $14,571 12,836 9,931 17,800 21,730 22,544 21,353 21,353 ------ MAINTENANCE OF RESERVOIRS & TOWER600-65-65000-110 RESERVOIR & TOWER SALARIES 5,254 5,371 1,475 2,145 3,900 4,371 4,959 3,874 3,874 600-65-65000-120 RESERVOIR & TOWER SALARIES OT 9 332 134 130 320 300 200 200 200 600-65-65000-340 RES & TOWER MATERIALS & REPAIR 10,120 2,549 919 2,823 3,100 1,000 1,100 1,100 1,100

--- 15,383 $8,252 2,528 5,098 7,320 5,671 6,259 5,174 5,174 ------ MAINTENANCE OF MAINS600-65-65100-110 MAINT OF MAINS SALARIES 18,223 9,542 7,761 8,627 19,000 16,039 21,260 16,609 16,609 600-65-65100-120 MAINT OF MAINS SALARIES OT 8,535 2,465 1,176 914 4,000 8,000 5,000 5,000 5,000 600-65-65100-220 MAINS- OUTSIDE SERVICES 21,516 1,261 77 204 8,000 12,000 12,000 12,000 12,000 600-65-65100-340 MAINS- MATERIAL & REPAIR 17,181 9,300 9,094 736 7,500 8,000 8,000 8,000 8,000

--- 65,455 $22,568 18,108 10,481 38,500 44,039 46,260 41,609 41,609 ---


ACTUAL ACTUAL ACTUAL 6/30/17 ESTIMATED BUDGET BUDGET BUDGET BUDGET--- MAINTENANCE OF SERVICES600-65-65200-110 MAINTENANCE OF SERVICE SALARIES 27,452 22,733 29,519 11,550 24,000 28,694 38,213 29,854 29,854 600-65-65200-120 MAINT OF SERVICE SALARIES OT 4,526 1,633 1,746 225 1,000 1,500 1,500 1,500 1,500 600-65-65200-220 MAINT OF SERVICE OUTSIDE SERVICES - - 4,235 - 1,000 5,000 5,000 5,000 5,000 600-65-65200-340 SERVICES- MATERIAL & REPAIR 5,262 5,119 9,171 4,214 6,000 6,000 6,000 6,000 6,000

--- 37,240 $29,485 44,671 15,989 32,000 41,194 50,713 42,354 42,354 ------ MAINTENANCE OF METERS600-65-65300-110 MAINTENANCE OF METERS SALARIES 8,166 7,678 3,277 3,555 4,500 12,847 13,156 10,278 10,278 600-65-65300-120 MAINT OF METERS SALARIES OT 26 154 66 44 100 - - - - 600-65-65300-220 METER- OUTSIDE SERVICES - 150 863 - 1,000 3,000 2,000 2,000 2,000 600-65-65300-340 METER- MATERIALS & REPAIR 288 410 675 - 300 575 575 575 575

--- 8,480 $8,392 4,881 3,598 5,900 16,422 15,731 12,853 12,853 ------ MAINTENANCE OF HYDRANTS600-65-65400-110 MAINT OF HYDRANTS SALARIES 6,159 5,052 8,780 2,870 6,200 6,180 9,127 7,130 7,130 600-65-65400-120 MAINT OF HYDRANTS SALARIES OT 54 29 93 42 1,000 100 100 100 100 600-65-65400-340 HYDRANTS- MATERIALS & REPAIR 205 946 1,132 2,143 3,000 1,000 1,000 1,000 1,000

--- 6,418 $6,027 10,005 5,055 10,200 7,280 10,227 8,230 8,230 ------ MAINTENANCE OF TELEMETRY SYSTEM600-65-65500-110 MAINT OF TELEMETRY SALARIES 2,499 997 896 469 1,500 2,723 3,253 2,542 2,542 600-65-65500-120 MAINT OF TELEMETRY SALARIES OT 887 530 875 19 800 762 800 800 800 600-65-65500-220 TELEMETRY- OUTSIDE SERVICES 222 395 2,426 83 150 500 500 500 500 600-65-65500-340 TELEMETRY- MATERIALS & REPAIR 87 267 182 - 250 500 500 500 500

--- 3,695 $2,189 4,379 572 2,700 4,485 5,053 4,342 4,342 ------ CUSTOMER ACCOUNTS EXPENSE600-90-90100-213 METER READING LABOR 1,980 - - - - - - - - 600-90-90200-110 ACCOUNTING & COLLECTING LABOR 8,803 9,099 9,569 5,668 11,800 11,819 12,026 12,026 12,026 600-90-90300-310 SUPPLIES & EXPENSE 465 417 627 855 1,000 700 700 700 700

--- 11,248 $9,516 10,196 6,523 12,800 12,519 12,726 12,726 12,726

--- ADMINISTRATIVE & GENERAL EXPENSES600-92-92000-110 ADMIN. & GENERAL SALARIES 97,873 104,988 109,955 52,110 97,514 97,514 99,458 100,808 100,808 600-92-92000-117 LONGEVITY PAY 28 - - - - - - - - 600-92-92000-118 UTILITY ON CALL PAY - - - - - - 2,600 2,600 2,600 600-92-92000-120 OVERTIME 306 2,119 6,043 4,024 7,000 - - - - 600-92-92000-211 DATA PROCESSING SERVICES 20,000 20,000 20,000 - 20,000 20,000 20,000 20,000 20,000 600-92-92100-310 OFFICE SUPPLIES & EXPENSES - 99 - - - - - - - 600-92-92100-312 POSTAGE 5,500 3,720 4,440 2,450 5,000 5,000 5,000 5,000 5,000 600-92-92300-210 CITY ATTORNEY - - 90 - - - - - - 600-92-92300-212 AUDIT FEES 7,836 7,231 10,181 - 9,000 9,000 9,000 9,000 9,000 600-92-92300-214 OUTSIDE SERVICE EMPLOYED - - 457 80 80 - - - - 600-92-92400-510 INSURANCE 27,100 27,100 27,100 - 27,100 27,100 27,100 27,100 27,100 600-92-92600-118 LEAVE WAGES 11,556 17,611 22,155 7,731 15,000 12,428 21,561 16,845 16,845 600-92-92600-131 WISCONSIN RETIREMENT 19,298 16,198 15,737 7,906 14,489 16,226 18,006 15,886 15,886 600-92-92600-132 LIFE & DISABILITY INSURANCE 90 84 89 30 100 516 516 516 516 600-92-92600-133 HEALTH INSURANCE 71,095 50,384 55,755 13,794 60,000 60,253 65,073 46,229 46,229 600-92-92600-134 CERTIFICATIONS & EDUCATION 437 567 158 225 300 300 300 300 300 600-92-92600-135 SAFETY PROGRAM MATERIAL & EQUIP 1,370 899 1,243 287 1,000 1,000 1,000 1,000 1,000


ACTUAL ACTUAL ACTUAL 6/30/17 ESTIMATED BUDGET BUDGET BUDGET BUDGET600-92-92800-215 REGULATORY COMMISSION EXPENSES 1,502 - 4,809 1,599 1,599 2,000 2,000 2,000 2,000 600-92-93000-390 MISC. GENERAL EXPENSE 16,208 8,093 27,169 5,029 9,000 9,000 9,000 9,000 9,000 600-92-93000-391 MANAGEMENT OFFICE RENTALS 8,900 8,900 8,900 - 8,900 8,900 8,900 8,900 8,900 600-92-93300-110 MECHANIC SALARIES 3,417 8,764 3,538 1,839 4,500 5,059 5,148 5,148 5,148 600-92-93300-350 TRANSPORTATION EXPENSES 3,800 3,800 3,845 - 3,800 3,800 3,800 3,800 3,800 600-92-93300-351 EQUIPMENT SUPPLIES & REPAIR - 205 - - - - - - - 600-92-93300-370 FUELS & ADDITIVES 6,084 3,852 2,809 1,720 3,300 3,000 3,300 3,300 3,300 600-92-93300-530 GARAGE RENTAL 27,300 27,300 27,300 - 27,300 27,300 27,300 27,300 27,300 600-92-93300-535 GIS Mapping PROGRAM 8,015 7,570 5,118 1,464 6,000 7,840 6,100 6,100 6,100 600-92-93300-540 Water Utility - Engineering - - - - - - - - -

--- 337,715 $319,484 356,891 100,289 320,982 316,236 335,162 310,832 310,832 --------- OTHER EXPENSES600-99-40300-540 DEPRECIATION 278,034 287,172 305,552 - 310,000 290,000 310,000 310,000 310,000 600-99-42600-540 DEPRECIATION 23,188 26,704 19,671 - 19,671 26,704 26,704 26,704 26,704 600-99-40800-541 TAXES 19,829 18,185 17,897 8,640 17,162 17,343 21,790 19,333 19,333 600-99-40800-542 UTILITY TAX EQUILVANT 276,676 276,026 304,113 - 305,000 276,000 305,000 305,000 305,000 600-99-42700-619 PRINCIPAL ON DEBT - - - - - - - - - 600-99-42700-620 INTEREST ON LONG TERM DEBT 170,147 155,783 135,367 49,463 154,000 154,000 120,900 120,900 120,900 600-99-43000-620 INTEREST ON DEBT TO CITY 28,470 34,310 34,961 16,209 33,000 33,000 28,640 28,640 28,640 600-99-42800-691 REGULATORY LIABILTIY (13,443) (13,443) (13,443) - (13,443) (13,443) (13,443) (13,443) (13,443) 600-99-42900-690 AMORTIZATION OF DEBT PREMIUM (3,171) (4,482) (10,413) - (10,000) (5,314) (11,000) (11,000) (11,000) 600-99-43000-630 LOSS ON REFUNDING 10,146 10,146 - - - - - - - 600-99-42800-690 AMORTIZATION OF DEBT, DISCOUNT & EX - 10,187 62,441 32,559 32,559 - 32,000 32,000 32,000

--- 789,876 $800,588 856,146 106,870 847,949 778,290 820,591 818,134 818,134 ------ TOTAL WATER UTILITY EXPENSES 1,434,499 $1,363,969 1,464,652 317,128 1,429,751 1,400,036 1,478,901 1,423,359 1,423,359 --- 263,749 218,099 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 344,774 334,683 -3%--- NON-PERSONNEL 1,055,262 1,088,676 3%--- TOTAL 1,400,036 1,423,359 2%---

ENTERPRISE FUND DEPARTMENT Water Utility PROGRAM BUDGET Water Operations ACCOUNT 600 MISSION OF DEPARTMENT: Provide safe water for residential, commercial, and public customers at a reasonable rate of return to maintain and expand its ability to deliver an adequate water supply. CHALLENGES AND OPPORTUNITIES AHEAD: Elimination of cast iron and transite water mains from the water distribution system. LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continue to provide safe, high quality drinking water. 2. Successfully complete the drinking water sampling requirements of the WDNR. 3. Continue to account for or control water loss. 4. Establish a leak detection program. 5. Approval of comprehensive plan of improvements. 6. Maintain valve operation program. 7. Continue replacing cast iron water mains as part of the local road reconstruction program. 8. Update meter reading technology and replace meters accordingly. 9. Update utility infrastructure mapping and recordkeeping

10. Install perimeter fence at the water tower. 11. Create a back entrance to the water tower from Woodland Drive and eliminate the Monona Drive entrance

due to safety concerns at this entrance. 12. Establish backup power at the water tower to maintain SCADA control during power loss. 13. Install a back-up diesel generator at Well 3. SIGNIFICANT PROGRAM CHANGES: 1. The water utility salaries portion of the budget is prepared with the addition of one staff member for the

Utility Division. A percentage of the additional staff person’s time will be allocated to the water utility. 2. Power purchase decreases by $9,000 based on use. There is no rate increase for 2018. 3. Pumping supplies and expense increases by $2,400 based on increased expense history. 4. Maintenance of pumping plant increases by $1,900 based on increased expense history. 5. Meters outside services decreases by $1,000. 6. GIS mapping program decreases by $1,740.

GOAL ACHIEVEMENTS IN 2017: 1. Provided safe, high quality drinking water to our customers. 2. Successfully completed the drinking water sampling program, which includes lead and copper, for 2017. 3. Completed reconstruction of the Well 2 driveway, and the DNR-required repairs to the reservoir overflow

pipe. 4. Completed the installation of a flushing hydrant at Well 2. 5. Completed SCADA programming changes at the pump houses. 6. Completed fire hydrant replacements and repairs. 7. Completed semi-annual hydrant flushing program.

WATER UTILITY

ACCOUNT JUSTIFICATIONS REVENUES ACCOUNT AMOUNT DESCRIPTION 600-46-48110-000 INTEREST AND DIVIDEND INCOME

$10,000 Estimated interest earnings

600-46-46000-000 UNMETERED SALES TO GEN. CUST.

$ 3,000 Based on history

600-46-46100-000 METERED RESIDENTIAL SALES


600-46-46110-000 METERED COMMERCIAL SALES


600-46-46115-000 METERED MULIT-FAMILY SALES

$ 120,000

600-46-46200-000 PRIVATE FIRE PROTECTION

$ 80,000 Private fire protection based on current customers and current rates

600-46-46300-000 PUBLIC FIRE PROTECTION


600-46-46400-000 SALES TO PUBLIC AUTHORITIES

$ 21,000 Based on recent history

600-46-47000-000 FORFEITED DISCOUNTS


600-46-47010-000 MISC. SERVICE REVENUES

$ -0- Based on historical experience

600-46-47400-000 OTHER REVENUES

$ 15,000 Sewer allocation

EXPENDITURES PUMPING EXPENSES ACCOUNT AMOUNT DESCRIPTION 600-62-62000-110 PUMPING LABOR

$ 28,152 Full-time labor

600-62-62010-120 PUMPING LABOR OT

$ 7,500 Estimated overtime costs

600-62-62200-220 POWER PURCHASE

$ 100,000 Electric and gas charges for operations of pumps and related equipment at the wells.

ACCOUNT AMOUNT DESCRIPTION 600-62-62300-340 PUMPING SUPPLIES AND EXPENSE

$ 3,700 Supplies for general operation and water bills; DNR water withdrawal annual fee

600-62-62500-350 MAINTENANCE OF PUMPING PLANT

$ 6,400 Repair of well pumping equipment; Well No. 2 generator maintenance $640

WATER TREATMENT ACCOUNT AMOUNT DESCRIPTION 600-63-63000-110 SALARIES

$4,253 Full-time labor

600-63-63000-120 SALARIES OVERTIME

$ 100 Estimated on past experience

600-63-63100-220 WATER ANALYSIS OUTSIDE SERVICES

$6,000 Laboratory analysis of USEPA mandated water quality testing

600-63-63100-390 CHEMICALS

$ 10,000 Purchase of fluoride and chlorine

600-62-63200-340 SUPPLIES

$ -0- Supplies for general operation of treatment and testing equipment

600-63-63500-350 MAINTENANCE OF EQUIPMENT

$ 1,000 Maintenance of water treatment equipment

MAINTENANCE RESERVOIRS/TOWER ACCOUNT AMOUNT DESCRIPTION 600-65-65000-110 SALARIES


600-65-6500-120 OVERTIME SALARIES

$ 200 Estimated overtime costs

600-65-65000-340 MATERIAL, REPAIR & SUPPLIES

$ 1,100 Annual cathodic protection inspection $790

MAINTENANCE - MAINS ACCOUNT AMOUNT DESCRIPTION 600-65-65100-110 SALARIES





$ 12,000 Contract services for excavating water main breaks and emergency water main break repair crews, debris disposal

600-65-65100-340 MATERIAL & REPAIR

$ 8,000 General supplies include pipe, repair sleeves, valves, pumps, sand, gravel, cold mix asphalt, tools

MAINTENANCE - SERVICES ACCOUNT AMOUNT DESCRIPTION 600-65-65200-110 SALARIES





$ 5,000 Contract services for excavating leaky service laterals


$ 6,000 General supplies include curb stops and boxes, sand, gravel, corp stops, copper tubing

MAINTENANCE - METERS ACCOUNT AMOUNT DESCRIPTION 600-65-65300-110 SALARIES



$ -0- Estimated overtime costs


$ 2,000 Contract services for testing and repair of commercial meters and pump house meters


$ 575 General supplies for installation and repair of water meters

MAINTENANCE - HYDRANTS ACCOUNT AMOUNT DESCRIPTION 600-65-65400-110 SALARIES




ACCOUNT AMOUNT DESCRIPTION 600-65-65400-340 MATERIAL & REPAIR

$ 1,000 General supplies for hydrant maintenance and repair

MAINTENANCE - TELEMETRY SYSTEM ACCOUNT AMOUNT DESCRIPTION 600-65-65500-110 SALARIES





$ 500 Support services for telemetry system. Includes phone service for telemetry; annual SCADA access fee $50

600-65-65500-340 MATERIALS & REPAIR

$ 500 General supplies to support telemetry

CUSTOMER ACCOUNTS ACCOUNT AMOUNT DESCRIPTION 600-90-90200-110 ACCT/COLLECTION SALARIES

$ 12,026 This account is charged for 45% of the Utility Billing Clerk salary.

600-90-90300-310 SUPPLIES AND EXPENSE

$ 700 Includes all office and data processing supplies as well as forms for the Utility billing function.

ADMINISTRATIVE AND GENERAL ACCOUNT AMOUNT DESCRIPTION 600-92-92000-110 GENERAL ADMINISTRATIVE SALARIES

$ 100,808 General administrative salaries allocated to Water Utility

600-92-92000-111 UTILITY MANAGEMENT SALARIES

$ -0-

600-92-92000-120 OVERTIME

$ -0-

600-92-92000-121 UTILITY ON-CALL PAY

$ 2,600 Split with sewer utility

600-92-92000-211 DATA PROCESSING SERVICES

$ 20,000 This account is charged for the amount payable to the General Fund for use of computer and for programming.

ACCOUNT AMOUNT DESCRIPTION 600-92-92300-310 OFFICE SUPPLIES

$ -0- Supplies to support administrative functions.

600-92-92100-312 POSTAGE

$ 5,000 Postage for Water Utility function

600-92-92300-210 CITY ATTORNEY

$ -0- Legal charges, estimated amount

600-92-92300-212 AUDIT FEES



$ -0-

600-92-92400-510 INSURANCE

$ 27,100 Includes property, liability and worker’s compensation insurance payable to General Fund.

600-92-92600-118 LEAVE WAGES

$ 16,845 Full-time leave wages







600-92-92600-134 CERTIFICATION & EDUCATION

$ 300 Operator certification and education

600-92-92600-135 SAFETY PROGRAM MATERIAL & EQUIPMENT

$ 1,000 Safety program material and equipment

600-92-92800-215 REG. COMMISSION

$ 2,000 Estimated amount

600-92-93000-390 MISCELLANEOUS GENERAL EXPENSE

$ 9,000 Uniform allowance $385, Digger's Hotline annual fee $1,165, WRWA membership $495, mobile phones, professional development, miscellaneous expenses, CDL, WEF membership, etc.

600-92-93000-391 MANAGEMENT OFFICE RENTAL

$ 8,900 City Hall office space allocation to the Utility

600-92-93300-110 MECHANIC SALARIES


600-92-93300-350 TRANSPORTATION EXPENSES

$ 3,800 Allocation of management vehicles to the Utility

ACCOUNT AMOUNT DESCRIPTION 600-92-93300-370 EQUIP. FUEL/LUB/PARTS

$ 3,300 Gas, oil, lubrication, parts for Utility vehicles

600-92-93300-530 GARAGE RENTAL

$ 27,300 DPW garage space allocated to the Utility

600-92-93300-535 GIS MAPPING PROGRAM


OTHER EXPENSES ACCOUNT AMOUNT DESCRIPTION 600-99-40300-540 DEPRECIATION

$ 310,000 Estimated amount

600-99-42600-540 DEPRECIATION

$ 26,704 Contributed capital

600-99-40800-541 TAXES

$ 19,333 Property tax and FICA

600-99-40800-542 UTILITY TAX EQUILEVANT

$ 305,000 Property taxes

600-99-42700-620 INTEREST ON LONG TERM DEBT

$ 120,900 Interest on mortgage revenue bonds

600-99-43000-620 INTEREST ON DEBT TO CITY

$ 28,640

600-99-42800-691 REGULATORY LIABILITY

$ (13,443) Per PSC

600-99-42900-690 AMORTIZATION OF DEBT PREMIUM

$ (11,000) Scheduled amount

600-99-43000-630 LOSS ON REFUNDING

$ -0-

600-99-42800-690 AMORTIZATION OF DEBT, DISCOUNT & EXP.

$ 32,000



--- SEWER UTILITY--- REVENUES601-46-46410-000 FORFEITED DISCOUNTS 6,646 6,002 5,347 2,236 6,000 7,000 6,000 6,000 6,000 601-46-46410-100 METERED SALES-RESIDENTIAL 722,371 774,364 775,840 380,469 780,000 785,000 815,000 815,000 815,000 601-46-46410-200 METERED SALES-COMMERCIAL 394,855 418,018 426,182 203,288 415,000 420,000 437,000 437,000 437,000 601-46-47340-000 SALES TO PUBLIC AUTHORITIES 16,255 21,396 19,492 6,417 20,000 21,000 21,000 21,000 21,000 601-48-48200-000 CAPITALIZED INTEREST 13,344 13,602 14,797 - - - - - - 601-46-48110-000 INTEREST AND DIVIDEND INCOME 2,599 3,012 6,057 4,895 10,000 3,000 8,000 8,000 8,000

------ 1,156,070 $1,236,394 1,247,715 597,305 1,231,000 1,236,000 1,287,000 1,287,000 1,287,000 ------ EXPENSES--- OPERATIONS & MAINTENANCE EXPENSES601-62-62000-110 MECHANIC SALARIES - - - - - - - - - 601-62-62000-220 POWER PURCHASE-LIFT STATIONS 9,656 9,043 9,464 5,417 10,800 10,535 11,125 11,125 11,125 601-62-62000-290 DISPOSAL SERVICE MMSD 576,663 570,937 680,812 177,032 726,000 695,000 772,000 772,000 772,000 601-62-62000-351 EQUIPMENT SUPPLIES & REPAIR 95 142 - - - - - - - 601-62-62000-370 FUELS & ADDITIVES 973 2,322 1,546 546 2,000 2,600 3,300 3,300 3,300

--- 587,387 $582,444 691,822 182,995 738,800 708,135 786,425 786,425 786,425 --- MAINTENANCE OF LIFT STATIONS601-64-64000-110 LIFT STATION SALARIES 7,400 5,600 2,494 2,650 6,683 9,902 8,707 8,707 8,707 601-64-64000-120 LIFT STATION SALARIES- OT 2,050 458 722 69 1,000 3,000 1,500 1,500 1,500 601-64-64000-220 LIFT STATION-OUTSIDE SERVICES 10,630 2,627 2,285 145 3,900 4,000 4,000 4,000 4,000 601-64-64000-340 LIFT STATION MATERIALS & REPAIR 3,935 498 4,020 501 3,000 4,000 4,000 4,000 4,000

--- 24,015 $9,183 9,521 3,364 14,583 20,902 18,207 18,207 18,207 ------ MAINTENANCE OF MAINS & LATERALS601-65-65100-110 MAINT OF MAINS SALARIES 3,042 2,717 3,656 4,097 7,500 2,564 4,113 4,113 4,113 601-65-65100-120 MAINT OF MAINS SALARIES OT 789 595 657 154 700 800 800 800 800 601-65-65100-220 MAINS- OUTSIDE SERVICES 97,956 58,027 39,009 5,785 40,000 50,000 30,000 30,000 30,000 601-65-65100-340 MAINS- MATERIAL & REPAIR - 237 270 - - - - - -

--- $101,787 $61,576 43,592 10,035 48,200 53,364 34,913 34,913 34,913

--- MAINTENANCE OF SEWER MANHOLES601-65-65110-110 MAINT OF MANHOLES SALARIES 2,294 1,985 3,086 821 2,600 2,824 2,669 2,669 2,669 601-65-65110-120 MAINT OF MANHOLES SALARIES OT 101 - 81 - 50 100 100 100 100 601-65-65110-220 MANHOLES- OUTSIDE SERVICES 884 - 700 - 150 300 300 300 300 601-65-65110-340 MANHOLES- MATERIALS & REPAIR 294 - 822 - 250 500 300 300 300

--- 3,573 $1,985 4,689 821 3,050 3,724 3,369 3,369 3,369 ---


ACTUAL ACTUAL ACTUAL 6/30/17 ESTIMATED BUDGET BUDGET BUDGET BUDGET--- MAINTENANCE OF METERS601-65-65300-110 MAINTENANCE OF METERS SALARIES 8,166 7,678 3,277 - 4,500 12,847 10,278 10,278 10,278 601-65-65300-120 MAINT OF METERS SALARIES OT 26 154 66 - 100 100 100 100 100 601-65-65300-220 METER- OUTSIDE SERVICES 164 150 863 - 1,000 200 200 200 200 601-65-65300-340 METER- MATERIALS & REPAIR - 410 675 - 300 - 500 500 500

--- 8,356 $8,392 4,881 - 5,900 13,147 11,078 11,078 11,078 ------ CUSTOMER ACCOUNTS EXPENSE601-90-90100-213 METER READING LABOR 1,980 - - - - - - - - 601-90-90200-110 ACCOUNTING & COLLECTING LABOR 8,803 9,099 9,569 5,668 11,210 11,531 12,026 12,026 12,026 601-90-90200-117 LONGEVITY PAY - - - - - - - - - 601-90-90300-310 SUPPLIES & EXPENSE 374 417 627 46 500 500 500 500 500 601-90-90400-390 UNCOLLECTIBLE ACCOUNTS - - - - - - - - -

--- 11,157 $9,516 10,196 5,714 11,710 12,031 12,526 12,526 12,526 ------ ADMINISTRATIVE & GENERAL EXPENSES601-92-92000-110 ADMIN. & GENERAL SALARIES 62,900 69,579 70,347 36,079 71,000 70,074 71,905 73,155 73,155 601-92-92000-117 LONGEVITY PAY 28 - - - - - - - - 601-92-92000-118 ON CALL PAY - - - - 2,600 2,600 2,600 2,600 2,600 601-92-92000-120 OVERTIME - - - - - - - - - 601-92-92000-211 DATA PROCESSING SERVICES 19,000 19,000 19,000 - 19,000 19,000 19,000 19,000 19,000 601-92-92100-312 POSTAGE 3,500 1,500 4,000 2,000 4,000 4,000 4,000 4,000 4,000 601-92-92100-310 OFFICE SUPPLIES & EXPENSES 25 23 14 - 100 100 100 100 100 601-92-92300-210 CITY ATTORNEY - - - - - - - - - 601-92-92300-212 AUDIT FEES 7,836 7,231 8,028 - 7,500 7,500 7,500 7,500 7,500 601-92-92300-214 OUTSIDE SERVICES - 74 - - - - - - - 601-92-92400-510 INSURANCE 9,750 9,750 9,750 - 9,750 9,750 9,750 9,750 9,750 601-92-92500-511 INJURIES & DAMAGES - - - - - - - - - 601-92-92600-118 LEAVE WAGES 2,777 3,487 2,616 - 3,100 3,110 3,260 3,260 3,260 601-92-92600-131 WISCONSIN RETIREMENT 6,915 6,900 6,288 3,372 6,745 7,734 7,405 7,405 7,405 601-92-92600-132 LIFE & DISABILITY INSURANCE 33 35 36 18 100 150 150 150 150 601-92-92600-133 HEALTH INSURANCE 21,098 23,996 24,388 9,857 23,000 31,346 25,965 25,965 25,965 601-92-92600-134 CERTIFICATIONS & EDUCATION 200 63 70 115 300 300 200 200 200 601-92-92600-135 SAFETY PROGRAM MATERIAL & EQUIP 1,335 2,098 1,180 521 1,100 1,500 1,500 1,500 1,500 601-92-92600-225 STORMWATER UTILITY 13 31 28 19 37 - - - - 601-92-93000-390 MISC. GENERAL EXPENSE 2,780 1,651 1,865 1,323 2,400 2,500 2,500 2,500 2,500 601-92-93000-391 MANAGEMENT OFFICE RENTALS 5,600 5,600 5,600 - 5,600 5,600 5,600 5,600 5,600 601-92-93300-530 GARAGE RENTAL 4,900 4,900 4,900 - 4,900 4,900 4,900 4,900 4,900 601-92-93300-535 GIS Mapping PROGRAM 5,539 5,327 4,812 1,464 4,300 5,340 4,340 4,340 4,340 601-92-93300-720 PUBLICE WORKS OVERHEAD ALLOC 3,970 3,970 3,970 - 3,970 3,970 3,970 3,970 3,970

--- 158,199 $165,215 166,892 54,767 169,502 179,474 174,645 175,895 175,895 ---


ACTUAL ACTUAL ACTUAL 6/30/17 ESTIMATED BUDGET BUDGET BUDGET BUDGET--- OTHER EXPENSES601-99-40300-540 DEPRECIATION 143,251 146,015 146,605 - 147,000 146,000 147,000 147,000 147,000 601-99-40800-541 TAXES 27,636 28,727 28,168 3,716 8,296 8,939 9,031 9,127 8,928 601-99-40800-542 EQUIPMENT REPLACEMENT - - - - 25,000 25,000 25,000 25,000 25,000 601-99-43000-619 PRINCIPAL ON LONG-TEM DEBT - - - - - - - - - 601-99-43000-621 INTEREST ON LONG-TERM DEBT 14,001 14,000 15,143 - 14,000 14,000 28,208 28,208 28,208 601-99-43000-620 INTEREST ON DEBT TO CITY 41,533 37,233 32,276 23,449 28,208 28,208 27,045 27,045 27,045 601-99-42900-690 AMORTIZATION OF DEBT PREMIUM (1,131) (940) (2,450) - (2,400) (640) (2,500) (2,500) (2,500) 601-99-42800-690 AMORTIZATION OF DEBT, DISCOUNT - - 19,271 22,775 22,775 - - - -

--- 225,290 $225,035 239,013 49,939 242,879 221,507 233,784 233,880 233,681 ------ TOTAL SEWER UTILITY EXPENSES 1,119,764 $1,063,346 1,170,606 307,636 1,234,624 1,212,284 1,274,947 1,276,293 1,276,094 ------ CURRENT 12,053 --- YEAR DIFFERENCE--- PERSONNEL 144,551 138,202 -4%--- NON-PERSONNEL 1,067,733 1,138,091 7%--- TOTAL 1,212,284 1,276,293 5%---

ENTERPRISE FUND DEPARTMENT Sewer Utility PROGRAM BUDGET Sewer Operations ACCOUNT 601 MISSION OF DEPARTMENT: Provide efficient sanitary sewer collection and pumping services throughout the City, with treatment and disposal provided by the Madison Metropolitan Sewerage District.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Maintenance of aging infrastructure and financing the improvements.

2. Replacing or lining aging sewer main throughout the City as needed.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continue to communicate utility duties and responsibilities to the general public, the City Council and the

Public Works Committee. 2. As an alternative to replacement, and to address inflow and infiltration, continue to line sanitary sewer mains

as the preferred option.

3. Upgrade utility infrastructure mapping and recordkeeping.

4. Clean and televise a third (⅓) of the sanitary sewer collection system each year.

5. Inspect manholes annually to determine maintenance or repair needs.

SIGNIFICANT PROGRAM CHANGES: 1. The sewer utility salaries portion of the budget is prepared with the addition of one additional staff member

for the Utility Division. A percentage of the additional staff person’s time will be allocated to the sewer utility.

2. MMSD treatment charge increases 6.5% for 2018. Expected final treatment expense for 2017 is $726,700, and planned expense for 2018 is $772,000.

3. Mains and outside service decreases by $20,000 based on need. This expense has been reduced by nearly $68,000 since 2014.

GOAL ACHIEVEMENTS IN 2017: 1. Completed sewer main cleaning and televising.

2. Completed manhole repairs on Midmoor Road, Frost Woods Road, and Dean Avenue.

SEWER UTILITY

ACCOUNT JUSTIFICATIONS REVENUES ACCOUNT AMOUNT DESCRIPTION 601-46-46410-000 FORFEITED DISCOUNTS


601-46-46410-100 METERED SALES – RESIDENTIAL


601-46-46410-200 METERED SALES – COMMERCIAL


601-46-47240-000 SALES TO PUBLIC AUTHORITIES


601-46-48110-000 INTEREST & DIVIDEND INCOME


EXPENDITURES OPERATIONS AND MAINTENANCE EXPENSE ACCOUNT AMOUNT DESCRIPTION 601-62-62000-110 MECHANIC SALARIES

$ -0- Full-time labor

601-62-62000-220 POWER PURCHASE - LIFT. STA

$ 11,125 Electrical charges for eight (8) lift stations

601-62-62000-290 DISPOSAL SERVICE – MMSD

$ 772,000 MMSD treatment charges (includes plant capital improvements)

601-62-62000-351 EQUIPMENT SUPPLIES/REPAIRS

$ -0- Supplies for sewer maintenance operations

601-62-62000-370 FUEL AND ADDITIVES/PARTS

$ 3,300 Gas, oil, lubrication, parts for Utility vehicles

MAINTENANCE - LIFT STATIONS ACCOUNT AMOUNT DESCRIPTION 601-64-64000-110 SALARIES

$ 8,707 Labor for maintaining lift stations




$ 4,000 Lift station panel repair, generator maintenance $1,907

601-64-64000-340 MATERIAL/REPAIR

$ 4,000 Supplies and repairs to support the function, bio cube for wet wells

MAINTENANCE - MAINS/LATERALS ACCOUNT AMOUNT DESCRIPTION 601-65-65100-110 SALARIES

$ 4,113 Labor for cleaning and maintaining sewer mains

601-65-65100-120 OVERTIME



$ 30,000 Contract services for sewer televising and sewer main maintenance

601-65-65100-340 MATERIALS/REPAIRS

$ -0- Supplies to support sewer main maintenance function

MAINTENANCE - MANHOLES ACCOUNT AMOUNT DESCRIPTION 601-65-65110-110 SALARIES



$ 100


$ 300 Contract services for manhole repair


$ 300 Materials and supplies to support minor repairs of manholes

MAINTENANCE - METERS ACCOUNT AMOUNT DESCRIPTION 601-65-65300-110 SALARIES

$ 10,278 Labor for meter maintenance


$ 100


$ 200 Maintenance and repair of commercial meters


$ 500 Material and repair for meters

CUSTOMER ACCOUNTS EXPENSE ACCOUNT AMOUNT DESCRIPTION 601-90-90100-213 METER READING LABOR

$ -0- Contract services for meter reading; includes inside/outside reading comparisons

601-90-90200-110 ACCOUNTING AND COLLECTING LABOR

$ 12,026 This account is charged for 45% of the Utility Billing Clerk’s salary

601-90-90300-310 SUPPLIES AND EXPENSE

$ 500 Includes all office supplies and data processing supplies as well as forms for the Utility billing function

ADMINISTRATIVE AND GENERAL ACCOUNT AMOUNT DESCRIPTION 601-92-92000-110 GENERAL ADMINISTRATIVE SALARIES

$ 73,155 General administrative salaries allocated to Sewer Utility

601-92-92000-117 LONGEVITY

$ -0-

600-92-92000-121 UTILITY ON-CALL PAY

$ 2,600 Split with water utility

601-92-92000-211 DATA PROCESSING SERVICES

$ 19,000 This account is charged for the amount payable to the General Fund for use of the computer and programming services.

601-92-92100-312 POSTAGE

$ 4,000 Postage for Sewer Utility billings

601-92-92100-310 OFFICE SUPPLIES & EXPENSES

$ 100 Based on historical experience

601-92-92300-210 CITY ATTORNEY

$ -0- City Attorney estimated fees

601-92-92300-212 AUDIT FEES



$ -0- Consultant and professional services

601-92-92400-510 INSURANCE

$ 9,750 Includes property, liability, and worker’s compensation insurance

601-92-92600-118 LEAVE WAGES

$ 3,260



ACCOUNT AMOUNT DESCRIPTION 601-92-92600-132 LIFE & DISABILITY INSURANCE




601-92-92600-134 CERTIFICATION & EDUCATION

$ 200 operator certification per DNR

601-92-92600-135 SAFETY PROGRAM MATERIAL & EQUIPMENT

$ 1,500 safety program materials and equipment

601-92-93000-390 MISCELLANEOUS GENERAL EXPENSE

$ 2,500 Uniform allowance $385 Diggers Hotline annual fee $1,165 WWOA & WEF membership $150 Professional development, joint meter expenses, miscellaneous expenses, etc.

601-92-93000-391 MANAGEMENT OFFICE RENTALS

$ 5,600 City Hall office space allocated to Utility

601-92-93300-390 GARAGE RENTAL

$ 4,900 DPW garage space allocated to Utility

60-92-93300-535 GIS MAPPING PROGRAM


601-92-93300-720 PUBLIC WORKS OVERHEAD ALLOCATION

$ 3,970

OTHER EXPENSES

ACCOUNT AMOUNT DESCRIPTION 601-99-40300-540 DEPRECIATION

$ 147,000 Based on estimated plant additions and retirement

601-99-40800-541 TAXES

$ 8,928 Amount payable to Water Utility for joint meter expense and FICA

601-99-40800-542 EQUIPMENT REPLACEMENT

$ 25,000 Funds dedicated to equipment repair or replacement at the lift stations

601-99-43000-619 PRINCIPAL ON LONG TERM DEBT

$ -0-

601-99-43000-621 INTEREST ON LONG TERM DEBT

$ 28,208

601-99-43000-620 INTEREST ON DEBT TO CITY

$ 27,045 Based on repayment schedule

ACCOUNT AMOUNT DESCRIPTION 601-99-43000-690 AMORITIZATION OF DEBT PREMIUM

$ (2,500)

601-99-43000-690 AMORITIZATION OF DEBT, DISCOUNT

$ -0-



--- TRANSIT--- REVENUES602-46-41110-000 GENERAL PROPERTY TAXES 55,910 60,039 64,263 70,613 70,613 70,613 73,385 73,385 73,385 602-46-43530-000 STATE AID 136,176 112,489 120,248 2,729 131,721 131,721 134,972 134,972 134,972 602-46-46390-400 FARE BOX REVENUES 5,734 5,811 5,440 2,026 6,000 6,100 6,100 6,100 6,100 602-46-46390-401 ADULT FARES 13,384 14,495 14,730 8,008 17,500 18,000 18,000 18,000 18,000 602-46-46390-402 STUDENT RIDER FARES 470 660 1,050 260 1,000 1,000 1,000 1,000 1,000 602-46-46390-403 SENIOR CITIZEN FARES 6,201 5,400 4,767 2,330 5,500 6,000 6,000 6,000 6,000 602-46-46900-100 WAL-MART DONATION 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 602-46-49300-000 FUND BALANCE APPLIED - - - - - - - - - 602-46-49210-000 TRANSFER FROM GENERAL FUND - - - - - - - - -

------ 227,875 $208,894 220,498 95,966 242,334 243,434 249,456 249,456 249,456 ------ EXPENSES602-53-53520-110 TRANSIT SALARIES 3,028 2,841 2,890 1,349 2,837 2,837 2,887 2,887 2,887 602-53-53520-130 FICA 227 213 216 100 218 218 221 221 221 602-53-53520-131 WISCONSIN RETIREMENT 212 289 191 92 187 187 191 191 191 602-53-53520-132 LIFE & DISABILITY INSURANCE 2 1 1 1 10 10 10 10 10 602-53-53520-133 HEALTH INSURANCE 477 369 568 258 690 690 745 745 745 602-53-53520-290 GENERAL SERVICE OPERATING EXP. 128,726 125,714 199,627 87,235 236,000 236,442 242,353 242,353 242,353 602-53-53520-292 GENERAL SERVICES OPERATING 13,613 - - - - - - - - 602-53-53520-291 SPECIAL ELDERLY OPERATING EXP. 77,515 76,858 - - - - - - - 602-53-53520-312 POSTAGE - - - - 25 50 50 50 50 602-53-53520-354 OTHER SUPPLIES 184 15 - - - - - - - 602-53-53520-391 ADVERTISING & PROMOTION - 823 233 1,470 3,000 3,000 3,000 3,000 3,000

223,984 207,123 203,726 90,505 242,967 243,434 249,456 249,456 249,456

ESTIMATED FUND BALANCE 50,708 - -

CURRENTYEAR PROPOSED DIFFERENCE

PERSONNEL 3,942 4,053 3%NON-PERSONNEL 239,492 245,403 2%TOTAL 243,434 249,456 2%

2018 operating budget - city of monona

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