1987 organized by and in co-operation with - escap
TRANSCRIPT
REPORT OF THETRAINING WORKSHOP ON PROJECT ADMINISTRATION
12-24 December 1987KARACHI, PAKISTAN
Organized byWomen s Division, Cabinet Secretariat,
Government of Pakistan, Islamabad,AND
NGO Coordinating Council for Population Welfare, Karachi
In co-operation withUnited Nations Economic and Social Commission for
Asia and the Pacific (ESCAP)
Financed byUnited Nations Development Fund for Women (UNIFEM)
Co-sponsored byUnited Nations Children Fund (UNICEF)
REPORT OF THE TRAINING WORKSHOP ON PROJECT ADMINISTRATION
12-24 December 1987 KARACHI, PAKISTAN
Organized by
Women's Division, Cabinet Secretariat, Government of Pakistan, Islamabad,
AND
NGO Coordinating Council for Population Welfare, Karachi
In co-operation with United Nations Economic and Social Commission for
Asia and the Pacific (ESCAP)
Financed byUnited Nations Development Fund for Women (UNIFEM)
Co-sponsored byUnited Nations Children Fund (UNICEF)
ACKNOWLEDGEMENT
The Women’s Division, Cabinet Secretariat, Government of Pakistan, Islamabad, identified the need for providing training opportunities to the female project personnel, especially of managerial and mid-managerial cadre engaged in women in development programmes7 in the country.
It is a fact that the persons responsible for project development for women are sincerely discharging their obligations, but most of them have neither had an opportunity to be trained in project administration, nor formally or formally.
The Women's Division, therefore, approached ESCAP to arrange a 2-weeks training programme in project administration for female project officers in Women Development Projects in Pakistan.
ESCAP envisaged a tri-country-programme of training workshops on project administration in Sri Lanka, Bangladesh and Pakistan. Hence this Training Workshop at Karachi was organized by the Women's Division through the NGO Coordinating Council for Population Welfare. This workshop was second in the series of tri-country workshops, and was held from 12 to 24 December 1987.
The 28 workshop participants (all females) were drawn from government departments as well as from the NGO Sector. Among them, 10 Government officers represented the Departments of Planning & Development, Social Welfare and Special Education and Small Industries Corporation while the remaining 18 were representatives of NGOs working in all the 4 provinces of the country.
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Organizing this Workshop required close coordination in the following areas:
(a) Planning minute details (curriculum, venue, residential accommodation for participants, budgeting and planning of time etc.)
Thanks are due to:
(i) The Women’s Division for closely following up the Workshop Proposal with ESCAP and UNICEF and for finally getting their concurrence.
(ii) Social Development Division, ESCAP, for examining, discussing, spot-inspecting and guiding the Organizers in the conduct of this Workshop.
(iii) UNICEF (Pakistan) for their collaboration with United Nations Development Fund for Women (UNIFEM) and for sponsoring this Workshop.
(b) DOCUMENTATION
Thanks are due to the Pakistan Voluntary Health & Nutrition Association, Karachi, which relieved the NGO Coordinating Council from the burden of organizing documentation; and selected and distributed the best support materials to participants of the Workshop.
IMPLEMENTATION(c) ------------------------ ---------Thanks are due to Chief Executive, Mr.Barkat Rizvi, and the Administrative officer of NGO Coordinating Council, Karachi, for efficient seminar arrangements; Begum Sara Nasim who supervised the class room arrangements; All Pakistan Women’s Association (APWA) National Head-Quarter; which provided the Hall and telephone facilities; Guest speakers who made a positive contribution towards Workshop’s success; and Resource persons whose contribution made the Workshop successful.
ZEBA ZUBAIR HONORARY CHAIRPERSON
NGO-CC CONSULTANT
ESCAP WORKSHOP
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Contents
Page
INTRODUCTION 4
I. Organization of the Training Workshop ................ 6
A. Opening of the Workshop ......................... 6
B. Participation Profile ............................ H
C. Course Programme ........................ 13
1. Course content ............................. 13
2. Time Table ...................... 16
3. Methodology .......... ...................... 19
4. Physical facilities .............. .......... 19
D. Project Proposals ............................... 20
E. Concluding Session ...................... ....... 20
F. Recommendations ................... 22
II. Workshop Evaluation ............................. . 38
A. Pre-workshop Evaluation ......................... 38
B. Post-workshop Evaluation ......................... 40
ANNEXES
I. List of Participants ............................ 24
II. List of course materials distributed to participants ..... ....................... 32
III. Sample of Project Document ...................... 33
IV. Pre-workshop Questionnaire Form ................. 44
V. Post-workshop questionnaire Form ............... 48
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INTRODUCTION
BackgroundThe Women's Division, Cabinet Secretariat, Government
of Pakistan, Islamabad ( established in 1979) has the responsibility for " the development of women " through " developmental programmes for Women " in Pakistan.
In programme implementation " service delivery " is the most vital aspect which demands, correct approaches to satisfy the beneficiaries, and Training/Orientation of Project personnel followed by periodic refresher training, refines their capabilities to discharge their obligations in a proper way. The Women's Division therefore, contemplated a Training Workshop of at least 2 weeks’ duration in "Project Administration " with emphasis on project formulation, project implementation, project monitoring & project evaluation.
TCDC (Technical Cooperation for Developing Countries) is an Umbrella Programme of the UNDP extended to developing countries in Asia and the Pacific Region through Economic & Social Commission for Asia and the Pacific (ESCAP). The Women's Division approached ESCAP Headquarters in Bangkok to assist them in developing and implementing a 2-weeks' Training Workshop on Project Administration. ESCAP, subsequently planned a tri-country programme of training Workshops on project administration in Sri Lanka, Bangladesh and Pakistan with common objectives. However the methodology was adapted according to the specific needs of the country.
A representative of ESCAP visited Pakistan in April 1987 and discussed the necessary details with the Women's Division.
The Women's Division requested the NGO Coordinating Council for Population Welfare, sponsored by Ministry of Planning & Development, Population Welfare Division (an autonomous body working in Karachi) to organize the proposed training workshop in Karachi on its behalf, and assigned tnis task to Mrs.Zeba Zubair, Chairperson NGOs Coordinating Council For Population Welfare, Karachi, as a Consultant.
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The NGOs Coordinating Council For Population Welfare involved Pakistan Voluntary Health & Nutrition Association, Karachi, which is running a Training Academy (a project of the Women’s Division in Karachi) to take charge of documentation and allied activities.
In order to check the physical arrangements and discuss programme details, Ms.Yumiko Tanaka, Social Affairs Officer of ESCAP, paid another visit in October 1987 to Pakistan. She discussed the detailed programme of the 2-weeks' Training Workshop (course contents, criteria for selection of participants, capability of the guest lecturers, etc.) with the consultant.
Since the funds earmarked by ESCAP for this Workshop were found insufficient, UNICEF in Pakistan was also invited to make a financial contribution and to co-sponsor the Workshop.
OBJECTIVES
The Long term objective of the project under which this Work shop was organized was to increase the national capability of South-Asian countries in project formulation, implementation, monitoring and evaluation for the integration of women in development and increased self-reliance.
IMMEDIATE OBJECTIVES
The immediate objectives were the following :
1. Organizing a 2-weeks' training workshop at the national level to strengthen mid-level personnel responsible for the development of women.
2. Consolidating further experience for multi-level training of women in planning and project administration.
3. Resource building for technical cooperation among developing countries (TCDC).
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I. ORGANIZATION OF THE WORKSHOP
A. OPENING OF THE WORKSHOP
The participants had reached a day earlier i.e. on 11th December 1987. They reported to the Workshop site (APWA National Headquarters Hall, 67/B, Garden Road, Karachi) for Registration between 9.00 and 11.00 am on 12th December 1987.
The inaugural ceremony started at 11 am in the presence of Representatives of International Organizations, Women Division NGO Coordinating Council and distinguished guests. The Workshop was inaugurated by Begum Tazeen Faridi, an eminent social worker of national fame, former Provincial Minister for Social Welfare, and former member of the Planning Commission of Pakistan.
Ms.Zeba Zubair Chairperson, NGO Coordinating Council For Population Welfare welcomed and introduced the Chief guest to the audience. Her short welcome-address was followed by a talk by Mr.Barkat Rizvi, Chief Executive of NGO Coordinating Council who highlighted the background of this Workshop right from its initiation to different stages of planning and implementation. He also described the criteria under which the participants were selected from the public and private sectors and the assistance ESCAP, UNIFEM and UNICEF had jointly provided in the workshop's implementation.
Ms.Yumiko Tanaka, Social Affairs officer of ESCAP explained the details of ESCAP's assistance to developing countries in the South Asian Region and the procedure to be followed in order to avail this assistance. She threw ample light on TCDC (Technical Cooperation among Developing countries) under which this Workshop was second in Pakistan, in the series of 3 after Sri Lanka (The third is to be held in Bangladesh). She expressed the hope that the participants would derive maximum benefit from class participation and sharing of knowledge and experiences with the trainers as well as among themselves.
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Ms.Najm Saigal , Programme officer from UNICEF Islamabad explained the role of UNICEF in the country and correlated its function to UNICEF’s contribution in this Workshop to join with ESCAP and UNIFEM.
Begum Tazeen Faridi, the Chief Guest, in her inaugural address appreciated the part played by the Women’s Division in selecting a very appropriate theme ” Project Administration " for this Training Workshop and exploring its joint sponsorship by ESCAP, UNIFEM and UNICEF.
She congratulated the participants for getting an opportunity of exposure to the most important area of programming in this Workshop, without which all efforts become an exercise in futility. She described the interactory approach to problem-solving situation and highlighted the role ” Group Dynamics " plays in community development; and that programme implementation at the micro-level involves rubbing shoulders with the community at the grass-roots level. She stated, this is a humanitarian cause in which all of us should feel delighted to participate.
With the end of Chief guest’s speech, the inaugural ceremony was completed at 1 pm followed by lunch.
The session was resumed with the attendance of participants and representatives of international NGOs, all other guests having dispersed after taking lunch.
Ms.Zeba Zubair, Chairperson NGO Council delivered a lecture on ” Why Focus on Women ". The gist of her talk was as follows:
” Though the women form about 50% of the global population and contribute substantially in perpetuating human race, cultuse, tradition, ethics and resources like food etc; yet their labour and effort - often go UNRECOGNIZED! A women plays a multi-faceted role in life-as mother, wife, daughter, paid/unpaid labour;for centuries she has been dispensing her responsibilities without any formal training. Intuition and traditional knowledge have only been her guiding force. The woman has played a subservient role and still continues to do so, despite the struggle to improve her status in society.
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Some solid facts in the context of Pakistan are:
Only ll% of women are literate and only about 4% who live in rural areas.
Women's life span is less than men's.
No longer women are exactly half the population as for every 1000 men there are 936 women.
Their health status is poor: 6 to 8 deaths occur to mothers in 1000 deliveries.
84% of women suffer from some degree of anaemia and a good number suffer from malnutrition.
Every women of child bearing age delivers 6 to 7 babies, and baby-girls die more than baby-boys.
Only 4% women are included in the formal labour force.
The creation of Women's Division at Pakistan Government's federal level in 1979 has been a land mark and now it has been possible to transfer knowledge and training to women about formulation of programmes and their implementation to improve their life style and to give them a better option for a more productive and meaningful life, and hence " THE FOCUS ON WOMEN ".
After the lecture of Ms.Zubair, Mr.Azhar Mohammad Khan, Joint Secretary, Women's Division, gave an idea to the participants about efforts of the Women's Division all along:
To raise Women's literacy level,To enable them to earn their livelihood, To make them productive citizens of the country through job opportunities, To enhance their capacity in supplementing family income through income generating activities.
His talk was supplemented by the information provided to the participants by Ms.Rukhsana Hamidi, Chief Coordinator, Women’s Division Cell, Planning and Development Department, Government of Sind, on Programmes of Women’s Division.
Its gist is as follows:
1. The Women's Division came into being in January 1979, in the Cabinet Secretariat, under the direct supervision of the President of Pakistan. The major functions of the Women's Division are:
to meet the special needs of women through appropriate policies and laws.to undertake & promote projects for providing special facilities for women.to undertake & promote research on the conditions and problems of women.to ensure that Women's interests & needs are adequately represented in public policy, formulations by various organs of the government, to represent Pakistan in international organizations dealing with problems of women & bilateral contacts with other countries.to ensure equality of opportunity in education & employment & the fuller participation of women in all spheres of national life.
2. The Women's Division & its counterpart Cells in the provinces are not implementing agencies. The Women's Division channelizes programmes through the existing institutions, both governmental & non-governmental. The Women's Division provides guidelines in terms of priorities & programme components & assists the executing agencies, through requisite funds, to develop schemes that are " need-based " and relevant.
3. The major departments of the government that are involved in the execution of women's development,programmes are: Education, Health, Local Government, Agriculture, Industry, Forests, Rural Development, Labour. Apart from this, in each province there are a host of NGOs who are funded by the Women's Division for various programmes of women's development.
10
Mr.Barkat Rizvi, Chief Executive, NGO Council talked on the purpose and objectives of the Workshop, of which details are given on Page 3 of this Report.
He further explained to the participants the arrangements made for them and advised them to read carefully the reading material provided to them in folders and to come prepared everyday with knowledge of background materials made available.
He finally requested the participants to record their responses to the pre-workshop evaluation questionnaire form distributed to them.
Ms.Yumiko Tanaka addressed the participants once again informing them about the various studies & researches conducted by ESCAP during the past. She showed to them some of the copies of ESCAP publications which she was leaving for the participants to study in groups, with the advice to ask for copies of specific prints from ESCAP, Bangkok, if they needed these.
Mr.Rafe-uz-Zaman, Representative of ILO Islamabad informed the participants the functions and limitations of specified areas of funding by his Organization. He welcomed projects if the participants wished them to be funded by ILO, in so far as they are related to the welfare of the labour for programme support in the background of population/family welfare. He wished the Workshop a complete success.
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В. PARTICIPATION PROFILE
The following criteria for the selection of participants were used:
1. All participants should be females.2. They should be from the managerial/mid-managerial
cadre of the projects.3. They should be involved in project activities
for the development of women.4. They should be from the Government Departments
and NGOs in almost an equal ratio.
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1 . Social Welfare Department, Sind Province - 12. Social Welfare Department, Baluchistan Province - 13. Social Welfare Department, NWF Province - 14 . Social Welfare & Special Education,
Division, Islamabad. - 15. Planning & Development Department, Baluchistan - 26. Planning & Development Department, Sind - 17. Planning & Development Department, Punjab - 18. Small Industries Development NWFP - 1
10. Education Department Sind - 1
And, 18 were from NGOs working in the following provinces of Pakistan:
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1. Sind Province - 102. Punjab Province - 43. NWF Province - 34. Baluchistan Province - 1
A list of participants is attached as Annexure I.
The 28 participants who attended the Workshop had a diverse background and as many as 10 were from various government departments:
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The age groups of the participants were as follows:
Age group in years Number of persons
20 - 22 223 - 25 426 - 30 1131 - 35 436 - 40 441 - 45 146 - 50 1Above 50 __ 1
Total 28
The work experience of the participants was quite varied, ranging between 1 year and 30 years.
The work experience profile of participants was as follows:
The age extremes were represented by 22 years at the lower ebb and 56 at the higher.
The educational level of the participants was as follows:
Work experience in years Number of persons
1-2 43-4 85-6 37-8 29-10 3
11 - 12 213 - 15 116 - 20 221 - 25 2Above 25 years 1
Total 28
QualificationsUnder Graduates
Number of persons2
Graduates 3Double Graduates 3Medical Graduates 2Master’s Degree Holders 17Ph.D 1
Total 28
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C. COURSE programme
1. COURSE CONTENT
I. Purpose and Objectives of the Workshop
II. Focus on Women?
III. Training Modules
A. Principles of management
A-l. Management functions
Planning
Organizing
Supervising
Assisting
Coordinating
Reporting
Budgeting
A-2. Problem-solving and Decision-making
1. The problem-solving process2. Authority and responsibility3. Decentralization
B. Management of human resources
В-1. Management and leadership1. Effective management styles2. Manager as leader
B-2. Planning staff development progress1. Needs assessment2. Staff development approaches
(e.g. on-the-job training)
C. Management of financial resources
C-1. Budgeting
C-2. Book-keeping
C-3. Preparation of financial reports
- : 14 : -
D. Management of support resources
D-l. Mobilizing external support.1. Identifying appropriate national/
international agencies.2. Securing funding assistance
Proposal writing
D-2. Communication as a tool for mobilization: Information tools and techniques.
E. Project Administration
E-l. Project development1. Needs assessment2. Problem identification3. Project design
E-2. Project implementation1. Functions of project manager and staff2. Monitoring mechanisms
E-3. Project evaluationEvaluation tools and techniques
F. Practicum: Project planning, implementation, and evaluation.
F-l. Special areas for development projects1. Agricultural extension services2. Cooperatives3. Credit schemes4. Appropriate technology
F-2. Formulation of project proposals(must cover three stages in project administration including final report after 6-month period; may be on any project listed in Annex).
F-3. Presentation of project proposals
F-4. Guidelines on final project report.
IV. Post-Workshop: Submission of final project report (after 6 months).
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Annex: List of Possible areas for project proposal formulation
(1) Expansion of cooperatives
(2) Training in agriculture
(3) Fruit/vegetable preservation
(4) Dairy development and live stock
(5) Poultry farming
(6) Fish breeding
(7) Women library - reading room
(8) Women parks and sports
(9) Vocational training centre
(10) Mother care and maternity centre
(11) Drug addiction treatment centre
(12) Any other project on women’s welfare and development.
The above outline was supplimented by thefollowing connected topics, necessitated by discussions and querries of the participants:
1. Motivation
2. Group Dynamics
3. Problems in Project Administration.
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2. TIME TABLE OF TRAINING WORKSHOP ON PROJECT ADMINISTRATION
Time Date 12.12.87 13.12.87 14.12.87 15.12.87 16.12.87 17.12.87
0900-1000 am Registration Principles of
Management
Manager as a Leader.
Book-keeping ProblemIdentification
Community Analysis - Practical Exercise at a Rural SITE.
Management functions Dr.M.A.Munim
Begum S.Nasim Mr.Z.H.Subzwari Dr.Mrs.Qamar Aftab Dr.Mrs.Qamar Aftab
1000-1100 am Registration - do - - do - Preparation - do -of FinancialReports.Mr. Z.H. Subzwari
- do -
1100-1200 Noon Inauguration (started at 11.30 am)
Management of Human Resources - (Management & Leadership) Effective Mgnt.Styles
Management of Financial Resources - Budgeting
- do - Staff Development Approaches.
- do -
Begum S.Nasim Mr.Z.H.Subzwari Begum S.Nasim
1200-1300 pm Why focus on Women. Mrs.Zeba Zubair
(Function ended at 2.0O pm)
- do - - do - Programmes of Women Division - Mrs.Rukhsana Hameedi.
- do - - do -
1300-1400 pm LUNCH & PRAYER BREAK
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TIME TABLE OF TRAINING WORKSHOP ON PROJECT ADMINISTRATION (Continued)
Time Date 12.12.87 13.12.87 14.12.87 15.12.87 16.12.87 17.12.87
1400-1500 pm Talk byMs.Yumiko Tanaka.
Problem Solving & Decision Making. Dr.M.A.Munim.
Plng.Staff Devp. Progress-Needs Assessment.
Begum S.Nasim
Project Administration-Project DevelopmentNeeds Assessment.Dr.Mrs.Qamar Aftab.
ProjectDesign.
Dr.Mrs.Qamar Aftab.
Processing of Survey Data.
Dr.Mrs.Qamar Aftab.
1500-1600 pm Purpose & Objectives of Workshop.
- do - - do - - do - - do - - do -
Mr.Barkat Rizvi
19.12.87 20.12.87 21.12.87 22.12.87 23.12.87 24.12.87
0900-1000 am Proposal Writing.Mr.Barkat Rizvi
Monitoring Mechanisms.Begum S.Nasim
Special Areas Credit SchemesFor Development Projects - Agricultural Extension.
Group Dynamics.Mr.Barkat Rizvi
Guidelines onS S EMr.Barkat Rizvi
Dr.Mohsin Farooqi Dr.Mohsin Farooqi
1000-1100 am - do - - do - - do - - do - - do - Presentation of Project Proposals.
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TIME TABLE OF TRAINING WORKSHOP ON PROJECT ADMINISTRATION (Continued)
Time Date 19.12.87 20.12.87 21.12.87 22.12.87 23.12.87 24.12.87
1100-1200 Noon Project Implementation-Functions of a Project Manager and Staff.
Exercise onProposal writing.
Problems inProject Administration.
Appropriate Communication Technology, as a Tool For
Mobilization.
Closing - Function.
Miss Noor Dossa Mr.Barkat Rizvi Mr.Barkat Rizvi Mr.M.A.Shah Dr.Waqar Zaidi
1200-1300 pm - do - - do - - do - - do - - do - - do -
1300-1400 pm LUNCH & PRAYER BREAK
1400-1500 pm Management ofSupport Resources - Mobilizing External support.
Project Evaluation - Evaluation Tools and Techniques.
Cooperatives Cooperatives Exercise on in the ProposalNGO Sector. Writing.
Closing - Lunch
Mr.Barkat Rizvi Miss Noor Dossa Dr.Mohsin Farooqi. Begum S.Nasim Mr.Barkat Rizvi
1500-1600 pm - do - - do - - do - Exercise on WORKSHOPP^e^atí;On EVALUATION XXXof Budget.Mr.Z.H.Subzwari
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3. METHODOLOGY
The Workshop aimed at imparting knowledge to the participants on project formulation, implementation, monitoring and evaluation for integrating women in development and increased self-reliance.
The Methodology included the following:
1. Class room lectures.
2. Group discussions.
3. Class exercises.
4. Assignments.
5. Field observation & community analysis.
The following teaching aids were used:
1. Microphone/Speaker
2. Flip Charts
3. Transparencies on Over-head Projector.
4. Lecture Notes.
5. Hand outs.
6. Support material in folders with publications on Community Analysis and Project Development.
A list of course materials distributed to the participants is attached as annex II. The Workshop was conducted in English combined with the usage of Urdu language.
4. PHYSICAL FACILITIES
1. Residential accommodation in a reasonably good Hotel was provided to all the participants.
2. Transport arrangements between Hotel and the Workshop site were provided.
3. Working lunches, tea with snacks were provided everyday.
4. Transport facilities from and to the Airport/RailwayStation were provided on arrival to Karachi and back.
5. On last day of the workshop, concluding lunch was hosted in a local hotel.
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6. Travelling/conveyance allowance and per diem were provided to all the participants.
7. Photocopying facilities were made available.
8. Folders with support and reference materials and authentic books/booklets on both the topics "Community Analysis” and "Project Development" were provided to all the participants and observers.
D. PROJECT PROPOSALS
As an outcome of the workshop, five project proposals were produced by the participants. A copy of the covering pages of the project documents are attached as annex III.
E. CONCLUDING SESSION
On 24th December 1987, the closing function was held which was chaired by Begum Faridi, Former Provincial Minister of Social Welfare (who had inaugurated the course on 12th December 1987). The Women’s Division in this Session was represented by two Senior Officers (Dr. Mohammad Afzal, Additional Secretary and Dr. Miss Sabiha Hafeez, Director Research).
Begum Zeba Zuabir, Chairperson NGO Coordinating Council, welcomed the Chief Guest and asked Mr. Barkat Rizvi (Chief Executive NGO Council) Course Coordinator to speak about the Workshop.
Mr. Barkat Rizvi informed the House (the Chief Guest/the Resource Persons/Lecturers & others present) that the Workshop was successful in the achievement of its objectives and this statement was further corroborated by s
(1) Impressions of the participants, presented by their representatives Dr. Shahina Siddiqui, Medical Officer of Behbud Association, Karachi Branch; and Prof. Dr. Barkat Awan, Vice Chairman APWA Peshawar.
(2) Presentation of project proposals by 4 participants.
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(3) Presentation of the results of post-workshop evaluation by Miss Shahida Hashim (a participant) after processing of questionnaires by the participants themselves.
His report was in fact a summary of all that exists in this Report in a nutshell.
Involved as a lecturer in this course, he also gave impressions of all the teachers/lecturers, applauding the demeanour which participants displayed throughout the workshop, proving themselves very polite-dutiful and punctual. Their participation was excellent and stimulating.
Dr. Shahina Siddiqui stated on behalf of the participants that the Workshop had provided to them a valuable store of knowledge in an atmosphere of Government Officers and NGOs personnel - all working for a common cause the Women Developmet Programme in Pakistan.
Professor Dr. Barkat Awan stated on behalf of the participants that attendance in this Workshop was a unique opportunity for most of them and this in fact was the type of activity they needed very much since it provided to them skills & knowledge in very important areas of Project formulation implementation, monitoring and evaluation.
Presentation of project proposals was then done to confirm the view that the participants did understand the issues concerned with "Project Administration", which was the purpose of this Workshop.
Miss Shahida Hashim, while presenting Result of Post-Workshop Evaluation informed that the participants had themselves processed the responses and the results were very positive. (These evaluation results were included in this Report). This was a very successful Workshop.
Dr. Sabeeha Hafeez, Director Research, Women’s Division advised the participants to apply the skills and knowledge gained in this Workshop to the practical situations on their job, as in actuality the Workshop's purpose was to improve
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and strengthen the participants’ capabilities to administer projects efficiently and to show better results of their endeavour. She expressed satisfaction on the successful completion of the Workshop and said she was happy to know that the participants liked the Workshop very much.
Begum Tazeen Faridi, the Chief Guest, delivered the Concluding remarks She expressed satisfaction on the outcome of the Workshop in terms of participants’ own admission, impressions and the quality of proposals formulated and presented. The result of Post-Workshop Evaluation also was suggestive of the impact the Workshop had made in the levels of participants' knowledge before and after the Workshop a remarkable feature made out by the closing ceremony. She noted with interest the proportion of Government agencies as well as NGOs representatives and their educational qualifications from Arts Graduation to Medical graduation and Ph.D. level, and said "when I hear the highly qualified people saying they have gained much from the Workshop, I have no doubt about its success". She congratulated the Women’s Division, the NGO Council and the sponsors on organizing such a successful Workshop.
After her address, Begum Tazeen Faridi distributed Certificates to the participants.
Thereafter, Begum Sarah Naseem, Honorary Secretary of PVHNA, expressed the Vote of Thanks. The Workshop was concluded with a lunch. The 12 days Training Workshop which started on 12th December 1987, was successfully completed on 24 December 1987.
F. RECOMMENDATIONS
The Workshop has proved to be an asset to the participants as reflected by the Post-Workshop Evaluation. In the light of the Workshop’s experience, following recommendations are made:-
1. Such Workshops should be organized at National level every year for the benefit of new participants each time.
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2. The Women's Division may organise Refresher Workshops at provincial level with six months' interval which can be of one week's duration as a follow-up of the National level workshops.
3. Participants' immediate superiors in the Government Departments and NGOs may be requested to closely supervise them and write one page report on their capabilities, especially highlighting if any change in their work and approach has been noticed?
4. The participants may be required to endorse a copy of their quarterly reports to the Women's Division or NGO Coordinating Council for a period of one year to measure the impact of the training workshop on them.
5. ESCAP should be kept abreast about the impact of the Training Workshop on the participants through a six monthly report.
24Annex I.
LIST OF PARTICIPANTS
1. Mrs. Razia Nawab Asghar, Assistant Director, Directorate of Social Welfare Sind, 253/15 Dastgir Society, F.B. Area, Karachi.
2. Ms. Shahida Habib, Assistant Chief, Planning & Dev. Dept., Government of Punjab, Lahore.
3. Ms. Musarrat Jabeen, Research Officer, Women’s Division Cell. Planning & Development Deptt. , Government of Sind, Karachi.
4. Ms. Naushaba Khatoon,Social Organiser, BUSTI Project, 1727/984, Shahanshah Kachi Colony Baldia Town, Karachi-51.
5. Ms. Razia Arain, Representative from Khawateen League, Mirpurkhas.
6. Ms. Wahida Riaz, Senior Vice Chairman of Assn, of Business Professional & Agricultural Women, 42, Zargoon Road/Patel Road, Quetta.
7. Ms. Salim AnwarSocial Welfare Officer, Social Welfare Department, Quetta, Baluchistan.
8. Dr. Barkat Awan,Vice Chairman, APWA, 28, Arbab Road, Provincial H. Qrts., Peshawar Cantt.
9. Ms. Basharat Saeed, Medical Social Officer (Poly-Clinic)Social Welfare & Special Education Division, Islamabad.
10. Ms. Parveen Bashir, Representative from Community Council UCD Project, Mardan.
11. Ms. Aliya Channa, Project Officer, APWA National H. Qrts., 67-B, Garden Road, Karachi.
25 : -
12. Ms. Rukhsana Malik, Research Officer, Planning & Dev. Dept., Quetta.
13. Ms. Salma Bano, Planning Officer (Women Cell) P & D Deptt, Quetta.
14. Ms. Imrana Shoukat, Field Supervisor, Maternity & Child Welfare Association of Pakistan, Lahore.
15. Ms. Zakia Arshad,Assistant Director, Family Planning Association of Pakistan, Lahore.
16. Ms. Farzana Hasan, Assistant Director, Women Development Programme, Family Planning Association of Pakistan, 131 Britto Road, Karachi.
17. Ms. Shamim Khan, Representative from Pakistan House-Wives Association, House No. 162, Asghar-Abad Gul Bahar I, Peshawar.
18. Ms. Saeeda Bano,Social Welfare Officer Directorate of Social Welfare NWFP (Red Crescent Bldg, Dabgari Garden) Peshawar City.
19. Ms. Saeeda Begum, joint Director (WP), Small Industries Development Board, Kohat Road, Peshawar.
20. Begum S. Faqirullah Khan, Representative of APWA, Faisalabad Branch, Darul Taskin, APWA School,Faisalabad.
21. Dr. Shahina Siddiqui,Representative from Behbud Association, Population Welfare Project, SS-25, Mahmoodabad Road, Karachi.
22. Ms. Nasira Naseer, Representative from Tharparkar Women Association, Mirpurkhas.
23. Begum Farrukh Masud,Vice Chairman,Women’s Social Services Organization, 73-Abu Bakar Block, New Garden Town, Lahore.
26
24. Ms. Shafia Ahmad, Project Officer, PVHNA, 179-E, Block-2, P.E.C.H.S. Karachi-29.
25. Ms. Rehana Rashdi, Programme Officer, NGO Coordinating Council For Population Welfare, 142-A, Sindhi Muslim Housing Society, Karachi.
26. Ms. Saeeda Nasreen, Asstt. Director, Planning & Monitoring Cell, Education Deptt. Govt, of Sind, Karachi.
27. Ms. Saeeda Siddiqui, Representative from Shikarpur Women Assn. Shah Husain Bukhari Mohallah, Shikarpur.
28. Ms. Shahida Hashim, Representative from Sind Maternity and Child Welfare Association, Mirpurkhas.
27
LECTURERS
1. Ms. Zeba Zubair, Chairperson, NGO Coordinating Council, Karachi.
2. Mr. Barkat Rizvi , Chief Executive, NGO Coordinating Council, Karachi.
3. Dr. Waqar Hussain Zaidi, Director, Academy for Education (WD) Karachi.
4. Dr. Mrs. Qamar Aftab, Director Training, Resource Development Training Institute, Karachi.
5. Begum Sarah Naseem, Honorary General Secretary, Pakistan Voluntary Health and Nutrition Association, Karachi.
6. Ms. Rukhsana Hamidi, Chief Coordinator, Women Division Cell, Department of Planning & Development, Government of Sind, Karachi.
7. Ms. Noor Dossa, Zonal Director, Family Planning Association of Pakistan, Sind, Karachi.
8. Mr. M.A. Shah, Director, Appropriate Technology,Government of Pakistan, Karachi.
9. Dr. Mohsin Farooqi, Training Manager, Karachi Port Trust, Karachi.
10. Mr. Zahid Hussain Subzwari, Director, Institute of Costs & Management Accountants of Pakistan, Karachi.
11. Dr. M.A. Munim, Director, Pakistan Institute of Personnel Administration, Karachi.
28 :-
Government of Pakistan
1. Mr. Azhar Mohammad Khan., Joint SecretaryWomen’s Division, Cabinet Secretariat^14th Street, 66, F-7/3, Islamabad.
2. Mr. Mohammad Ayub, Director General, Women's Division. Cabinet Secretariat 14th Street, 66, F-7/3 Islamabad.
3. Dr. Sabiha Hafeez Director (Research) Women's Division. Cabinet Secretariat, 44-West,Aaly Plaza, F-6/1 Islamabad.
4. Dr. Mohammad Afzal, Additional Secretary, Women's Division, Cabinet Secretariat, 14th Street-66, F-7/3 Islamabad.
29
International Organizations
1. Ms. Yumiko Tanaka, Social Affairs Officer, Women in Development Section, Social Development Division, ESCAP, Bangkok, Thailand.
2. Ms. Najam Saighal, UNICEF, P.O. Box 1063, Islamabad.
3. Mr. Rafa-uz-Zaman Population Programme Coordinator, ILO Islamabad.
4. Ms. Asma Soofi Officer, Training Department US-AID, Islamabad.
5. Mr. Mohammad Anwai' Liaison Officer US-AID, Karachi.
30
OBSERVERS
A group of 13 students of Final Graduation Class in Social Work, from the Bahauddin Zakaria University, Multan (Punjab Province) led by their Professor was on a study tour to Karachi to visit University and other Teaching Institutions for sharing of experiences in Karachi.
When they visited the Training Academy of Pakistan Voluntary Health & Nutrition Association Karachi, they heard about this ESCAP/UNIFEM/UNICEF Training Workshop. Accordingly, they visited the morning session of the Workshop for an hour on 19th December 1987.
They felt so much interested that they requested for permission to attend the Workshop for rest of its Sessions for the entire week from 19th to 24th December 1987 as "Observers" on the ground that the Workshop had provided to them the best opportunity to correlete their academic university studies with field problems on the programing and implementation aspects of practical social work.
They were allowed to attend as OBSERVERS since this did not interfere with Workshop arrangements in any way.
They expressed gratitude for being enabled to gain valuable experience through this Workshop.
Their names are as under:-
1. Prof. Sher Ali Ismaili, Faculty - Member, Bahuddin Zakaria University, Multan.
2. Mr. Abdur Rehman.3. Mr. Mohammad Yaseen.4 . Mr. Mohammad Aslam.5. Mr. Rana Mohammad Aslam6. Mr. Ehsan Ahmed.7 . Mr. Mohammad Ashraf.8. Mr. Abdul Ghaffar.9. Mr. Saeed-uz-Zaman.
10. Mr. Mazhar Qayyum.11. Mr. Mohammad Tehsin.12. Mr. Mohammad Akram.13. Mr. Mohammad Hashim14. Mr. Mazhar Hussain.
31
SECRETARIAT
1. Ms. Zeba Zubair, Chairperson, NGO Coordinating Council For Population Welfare, Karachi.
2. Mr. Barkat Rizvi.Chief Executive, NGO Coordinating Council For Population Welfare, Karachi.
3. Begum Sara Naseem, Secretary, Pakistan Voluntary Health & Nutrition Association. Karachi.
4. Dr. Mrs. Qamar Aftab, Director Training, Pakistan Voluntary Health & Nutrition Association, Karachi.
5. Ms. Noor Dossa, Zonal Director, Family Planning Association of Pakistan, Karachi.
6. Ms. Rukhsana Hameedi, Chief Coordinator, Women Division Cell, Planning & Development Department, Government of Sind, Karachi.
7. Ms. Kulsum Muljiani, Staff Member ofNGO Coordinating Council For Population Welfare, Karachi.
32
Annex II.
List of course materials distributed to participants.
1. Why focus on women
2. Assessment of needs through survey
3. Writing reports skilfully
4. Uniform head of accounts and code numbers for non-governmental organizations
5. Profit and loss account/income statement for the year ending 31 December 1986
6. Cash book for the month of November 1987
7. Staff development approach
8. Programmes of the Women’s Division
9. Role of appropriate technology in development
10. Introduction of co-operatives for promotion of income generating activities at NGO level.
11. Role of women in national development
12. Project proposals
13. Primary Health Care
14. Communication as a tool for mobilization
15. Agriculture extension
16. Details of sample loans activity.
17. Principles of Management.
33Annех III -1
PROJECT DOCUMENT
Date : _____________________
Project title: HONEY BEES KEEPING________________________________
Geographic Coverage: Part of District "Central" of Karaci
Community(ies): Low Income Group Women Fran District "Central", Karachi.
Duration: One year at Present Expected Starting date : July 1988(lmonth after receiving the Assistance).
Requesting Agency:SOCIO ECONOMIC CENTRE For Women,DastageerColony, Distt Central Karachi.
Executing Agency: Directorate of Social Welfare Govt, of Sind
Contact Person: Director Social Welfare - Mrs.S.Rehmat-ullah.
Address : Block - 7% Sind Secretariat, Sadar, Karachi-Pakistan.
Collaborating Agency: ESCAP and Women's Division.
Funds requested fromU.N. Development for Women: Rs. 1,88,000/- [One Lakh & ]
[Eighty Eight] [Thousand]
Counter part Funds-Govt. Rs. 60,000/- [Sixty Thousands]
Total Requirement of funds= Rs 248000/- (Two lakh & Forty eight thousand)
Signed :
_________________________________________ Name : Mrs . Razia Nawab Asghar(On behalf of Executing Agency) Title : Administrative Officer
Date: 22-12-87_______________
(On behalf of UNIFEM) Name:
Title:_________________________
Date:__________________________
(On behalf of Govt.) Name :__________________________
Title:_________________________
Date :
Annex III-234
PROJECT DOCUMENT
PROJECT TITLE;
"ESTABLISHMENT OF READYMADE GARMENTS CENTRE FOR WOMEN IN FAISALABAD".
GEOGRAPHIC COVERAGE;
Mohalla Faizabad of Faisalabad City.
SPONSORING AGENCY;
Women’s Division, Government of Pakistan, Islamabad through PLANNING & DEVELOPMENT DEPARTMENT, GOVERNMENT OF THE PUNJAB.
EXECUTING AGENCY;
PUNJAB SMALL INDUSTRIES CORPORATION.
(Foreign Exchange
OPERATION & MAINTENANCE. PSIC (Punjan Small Industries Corporation).
COLLABORATING AGENCY; UNDP
DURATION: 24 Months.
EXPECTED STARTING DATE: July, 1988
TOTAL COST OF THE PROJECT: LOCAL Rs. 25,00,000/- F.E.C.
Component) .... Rs. 50,00,000/-TOTAL .... .... Rs. 75,00,000/-
ANNUAL RECURRING COST .... .... Rs- 60,00,000/-
" 1,35,00,000/-
SIGNED;
SHAHIDA HABIB CH. Name: SHAHIDA HABIB CH.On behalf of Executing Agency.
Title: Assistant Chief. Date: 22.12.87.
On behalf of Government. Name :
Title :Date :
On behalf of UNIFEM (UNDP)Name :Title :Date :
35
Annex III-3
PROJECT DOCUMENT
Date: ____________________
Project title:"Fruit Preservation Project”___________________
Geographic Coverage: Rural Area Communities: Rural
Duration: One year Expected Starting Date: 1.7.1988
Requesting Agency: APWA (Provincial Hqrs) Peshawar.
Executing Agency: APWA (Provincial Hqrs) Peshawar
Contact Person: Begum Hashmat Anwar Khan, Chairman APWA Proy. Hqrs. Peshawar.
Address: APWA Prov. Hqrs. 28 - Arbab Road, Peshawar.
Collaborating Agency: ESCAP/Women1s Division
Funds requested from UN Development Fund for Women1) ESCAP Rs. 97,5002) Women
Division Rs. 32,500
Rs. 1,30,000
Signed :
Name: Prof.Dr.Mrs. Barkat Awan(On behalf of Executing Agency) Title: Vice Chairman,apwa, Peshawar.
Date:
(On behalf of UNIFEM) Name :____________________________
Title:____________________________
Date :
36Annex II1-4
PROJECT DOCUMENT
Project title: Establishment of M.C.H Centre "BARA KAUE"
Geographic coverage: Rural Area Situated at 12 Kilo Meters Distance from Islamabad. Communityies): Rural Duration: Three Years
Expected starting date 1st July, 1988________________________________________
Requesting Agency: Patients Welfare Association, Federal Government Services Hospital, Islamabad. Executing Agency: Patients Welfare Association, Federal Government Services Hospital, Islamabad.
Contact Person: Chairman of Patients Welfare Association, Islamabad.
Address: M.C.H. Centre, Bara Kaue, Distt. Islamabad._______________________
Collaborating Agency(ies): Social Welfare Division, Govt of Pakistan.
Funds requested from UN Development Fund For Women Rs. 3,45,200
Counterpart Funds: UNIFEM
NGO / оther___________________ ____________________________
Signed :
Name :_____________________________ Title: President, APWA Islamabad. Date:_____________________________
Name :_____________________________ Title:____________________________ Date:_____________________________
Name :_____________________________ Title:____________________________Date :
(On behalf of executing agency)
(On behalf of Government)
(on behalf of UNIFEM)
Annex III-5
37
PROJECT DOCUMENT
PROJECT TITLE:
"Community Based Integrated Family Planning, Housing Livelihood Project for Low-Income Families through COOPERATIVES".
GEOGRAPHIC COVERAGE;
Rural Area covered by ] [Selected Rural20 Housing Cooperatives ] Communities :[Communities.
DURATION;
Three years i.e. from Jan. 1st 1989 - Dec. 31st 1991.
REQUESTING AGENCY:
Family Planning Organization (Registered).
EXECUTING AGENCY:
Family Planning Organization (Registered).
CONTACT PERSON:
Project Director, Family Planning Organization (Registered).
EXPECTED STARTING DATE:
January 1st 1989.
ADDRESS:
SIND MATERNITY AND CHILD WELFARE ASSOCIATION, MIRPURKHAS (SIND) PAKISTAN.
COLLABORATING AGENCY: ESCAP
FUNDS REQUESTED: UN DEVELOPMENT FUND FOR WOMEN: Rs.12,50,000/-(Pakistani Currency).
COUNTERPART FUNDS : Government:- NIL NGO:- NIL
Signed :
On behalf of NGO - Executing Agency Name: Project Director
Title :Date :
On behalf of United NationsDevelopment Fund For Women Name:
Title :Date :
38
II. WORKSHOP EVALUATION
On the first day, small questionnaire was given to the participants as a Pre-Workshop Evaluation to measure the existing level of their knowledge, and at the conclusion of the Course, Post Workshop Evaluation was also done.
Result of the Post-Workshop evaluation is placed immediately after the results of Pre-Workshop Evaluation in this Report, while Pre and Post-Workshop Questionnaire are included in Annexes iv and V. On the Pre & Post Evaluation dates (12 & 23 Dec 1987), 27 persons responded the Forms.
A. PRE-WORKSHOP EVALUATION
The result of Pre-Workshop Evaluation was as follows :-
Question No. 1;
Knowledge of :-
a) Project Administration :-
5 Participants had adequate knowledge; 6 had some knowledge, while 16 did not know it at all.
b) Management and Management functions:-
8 had adequate knowledge; 9 had some idea of the subject, while 10 did not know it at all.
Question No. 2 ;
8 could differentiate between authority and responsbility while the rest 19 could not.
Question No. 3 :
9 participants had an idea of decentralization while the 18 could not decribe it.
Question No. 4 :
a) 8 participants had some knowledge about Mobilization of human and material resources while the rest 19 did not.
b) 9 of them could explain problem-solving and decisionmaking in some detail while the 18 could not.
c) 8 participants had adequate knowledge of Leadership role in management while the rest 19 could not decribe it.
Annex II1-5
37
PROJECT DOCUMENT
PROJECT TITLE:
"Community Based Integrated Family Planning, Housing Livelihood Project for Low-Income Families through COOPERATIVES".
GEOGRAPHIC COVERAGE:
Rural Area covered by ] [Selected Rural20 Housing Cooperatives ] Communities :[Communities.
DURATION:
Three years i.e. from Jan. 1st 1989 - Dec. 31st 1991.
REQUESTING AGENCY:
Family Planning Organization (Registered).
EXECUTING AGENCY:
Family Planning Organization (Registered).
CONTACT PERSON:
Project Director, Family Planning Organization (Registered).
EXPECTED STARTING DATE:
January 1st 1989.
ADDRESS:
SIND MATERNITY AND CHILD WELFARE ASSOCIATION, MIRPURKHAS (SIND) PAKISTAN.
COLLABORATING AGENCY: ESCAP
FUNDS REQUESTED: UN DEVELOPMENT FUND FOR WOMEN: Rs.12,50,000/-(Pakistani Currency).
COUNTERPART FUNDS : Government:- NIL NGO:- NIL
Signed :
On behalf of NGO - Executing Agency Name: Project Director
Title:Date :
On behalf of United NationsDevelopment Fund For Women Name:
Title:Date :
38
II. WORKSHOP EVALUATION
On the first day, small questionnaire was given to the participants as a Pre-Workshop Evaluation to measure the existing level of their knowledge, and at the conclusion of the Course, Post Workshop Evaluation was also done.
Result of the Post-Workshop evaluation is placed immediately afte the results of Pre-Workshop Evaluation in this Report, while Pre and Post-Workshop Questionnaire are included in Annexes iv and V. On the Pre & Post Evaluation dates (12 & 23 Dec 1987), 27 persons responded the Forms.
A. PRE-WORKSHOP EVALUATION
The result of Pre-Workshop Evaluation was as follows
Question No. 1:
Knowledge of : -
a) Project Administration
5 Participants had adequate knowledge; 6 had some knowledge, while 16 did not know it at all.
b) Management and Management functions:-
8 had adequate knowledge; 9 had some idea of the subject, while 10 did not know it at all.
Question No. 2 :
8 could differentiate between authority and responsbility while the rest 19 could not.
Question No. 3 :
9 participants had an idea of decentralization while the 18 could not decribe it.
Question No. 4 :
a) 8 participants had some knowledge about Mobilization of human and material resources while the rest 19 did not.
b) 9 of them could explain problem-solving and decisionmaking in some detail while the 18 could not.
c) 8 participants had adequate knowledge of Leadership role in management while the rest 19 could not decribe it.
39
Question No. 5 :
The responses showed that 8 participants had an adequate idea of staff Development while 19 did not know it.
Question No. 6 :
Only 6 participants could name the elements of a project proposal while 21 could not name the elements.
Question No. 7 :
a) 8 participants appeared to know adequately about programme monitoring while 19 could not give satisfactory answers.
b) Similarly the responses of 8 persons showed that they had enough idea of Evaluation procedure whereas 19 could not decribe it.
Question No. 8 :
Remarks if any
4 participants suggested that the Workshop be conducted in Urdu (the National Language) while the rest 23 did not offer any remarks.
40
В. POST-WORKSHOP EVALUATION
(27 Participants were present in Evaluation Session).
Question No. 1 ; Achievement of Objectives.
26 participants were of the opinion that the Workshop has succeeded in achieving its objectives.
Question No. 2 : Clarifying/understanding subject mattertaught through Class Discussions/Class Participation.
23 participants confirmed that class participation and discussion went a longway in clarifying/understanding the subject matter.
Quest ion No. 3 : Sharing of views and experiences and knowingabout Women's Programmes in different Provinces.
24 participants agreed that the Workshop provided them an opportunity to know about Women's Progress in different provinces of Pakistan and sharing of views and experience with one another.
Question No. 4 : Usefulness or Otherwise of the Workshop.
All the 27 participants found this Workshop useful.
Question No. 5 : Capacity to organise a Workshop of thisnature by Participants in future.
15 participants said that they can organise a Workshop of this nature at their places while 12 felt they would not be able to do it.
Question No. 6 : Thorough understanding of subjects taught.
- 22 replied that they have thoroughly understood Project Administration, one gave no response while 4 replied in the negat ive.
- 24 replied that they have thoroughlyunderstood "Management and ManagementFunctions" 2 did not give any reply while one was in the negative.
41
Regarding "Problem-Solving and Decision- Making" 5 participants stated it as excellent, 13 as good, 8 as fair and one as poor.
Regarding "Management of Human and Material resources" 21 stated it as good, 6 as fair and none as poor. Regarding "Management Styles" 20 stated it as good,one as fair,2 as poor while 4 gave no reply.
Regarding "Leadership Role in Project Administration" 5 stated it as excellent; 14 as good, 2 as fair, 2 as poor while 4 gave no reply.
Regarding "Staff Development Needs".4 stated it as excellent' 12 as good; 9 as fair and none as poor while 2 gave no reply.
Regarding "Staff Development Approaches" 4 stated it as excellent, 11 as good, 9 as fair, one as poor while 2 gave no reply.
Regarding "Management of Financial Resources" 12 stated it as excellent, 7 as good, 6 as fair and 2 as poor.
Regarding "Mobilizing External Support" 3 stated it as excellent, 7 as good, 14 as fair, 1 as poor and 2 gave no reply.
Regarding "Project Administration" 4 stated it as excellent, 19 as good, 3 as fair and 1 gave no reply.
Regarding "Project implementation" 2 stated it as excellent, 17 as good, 7 as fair and 1 gave no reply.
Regarding "Monitoring and Steps in Monitoring" 6 stated it as excellent, 17 as good, 2 as fair and 2 gave no reply.
Regarding "Project Evaluation" 5 stated it as excellent, 14 as good and 8 as fair.
42
- Regarding "Agricultural Extension Services" 13 stated it as good, 4 as fair, 7 as poor while 3 gave no reply.
- Regarding "Cooperatives"5 stated it as excellent, 12 as good, 5 as fair, 2 as poor and 3 gave no reply.
- Regarding "Credit Schemes"10 stated it as good, 13 as fair, 3 as poor and 1 gave no reply.
- Regarding "Appropriate Technology" 1 stated it as good, 11 as fair, 13 as poor and 2 gave no reply.
- Regarding "Formulation of Project Proposal" 6 stated it as excellent, 6 as good,9 as fair, 5 as poor and one gave no reply.
Question No. 8 : Topics considered "not necessary" by Participants.
9 wrote that they considered all topics included "necessary"; For 6 "Agricultural Extension Services" and "Credit Schemes" were not necessary; 2 put "Management Styles" under this category and 10 gave no reply.
Question No. 9 : Addition of Topics.
6 replied that no topics were needed to be added, 13 gave no reply, 8 opined the addition of "Medical Information".
Question No.10 : Method of Teaching used in the Workshop.
5 stated the method used as very useful; 14 as useful while 8 gave no reply.
Question No.11 : Participants opinion on physical arrangements of the Workshop.
- Class Room was regarded by 10 as very good; 12 as satisfactory; 4 as not satisfactory and one gave no reply.
43
- Hotel stay arrangement was regarded by 12 as very good; 4 as satisfactory; 2 as not satisfactory while 9 gave no reply.
- Tea and lunches provided daily were stated by 14 as very good and 12 as satisfactory while one gave no reply.
- Transport arrangement was stated by 15 as very good; 10 as satisfactory and 2 as not satisfactory.
- Folders and Reading Materials provided were stated by 17 as very good; 8 as satisfactory and 2 as not satisfactory.
- Hand-outs and Class-notes were regarded by 16 as very good and 11 as satisfactory.
- Behaviour of the Teachers was stated by 21 as very good and 3 as satisfactory and 3 gave no reply.
- Behaviour of the staff was considered by 20 as very good, 5 as satisfactory while 2 gave no reply.
Question No. 12 : Any Other Comments.
Some of the comments offered were:-
- Sitting arrangement was not good especially the chairs were uncomfortable.
- The Course was too lengthy. It could be finished within a week.
- All the staff and teachers were cooperative.
- The Workshop was meaningful and helpful.
*** *** *** ***
Annex IV. 44
PRE - WORKSHOP QUESTIONNAIRE FORM
The Participants are requested to answer the following questions. If the space provided is insufficient, supplementary sheets provided with the questionnaire may please be used.
1. What do you conceive of(A) Project Administration?
(B) Management and Management Functions?
2. How do you differentiate betweenAuthority and Responsibility?
45
3. What is meant by Decentralization?
4. Can you tell us something about:-(A) Mobilization of Human and Material Resources?
(B) Problem-Solving and Decision-Making?
(C) Leadership Role in effective management?
46
5. What is meant by Staff Developmentand how it is done ?
6. What are the basic elements involved in ProjectProposal Writing and how are they taken care of ?
7. What is meant by :(A) Monitoring Mechanism?
47
(B) Evaluation Procedure ?
8. Remarks if any ?
Annex V. 48
POST - WORKSHOP EVALUATION FORM
Please record your answers in the Questionnaire putting TICK MARKS _/ at places you deem appropriate.
Q.l The Workshop aimed at improving your capability inProject Formulation, Implementation, Monitoring and Evaluation etc.Did the Workshop succeed in its purpose ? Yes _ _ No_
Q.2. Did your Class Discussions/Class Participation help you in clarifying/ understanding the subject matter thoroughly ? Yes No
Q.3. Did the Workshop provide you opportunity of sharing views & experiences with fellow participants, apprising you of Women’s programmes in other provinces ? Yes No
Q.4. Did you find this Workshop useful ? Yes No
Q.5. Can you organize such a Workshop at your place ? Yes No
Q.6. Have you thoroughly understood : What is Project Administration ? Yes No
What is meant by Management and Management Functions ? Yes No
What is the difference between Authority and responsibility ? Yes No
What is Decentralization ? Yes No
What is Problem-Solving and Decision- Making in Managing a Programme ? Yes No
How is staff Development Done ? Yes No
What is the importance of Leadership in Management ? Yes No
How Human and Material Resources are mobilized ?
What is Monitoring ? Yes No
What is Evaluation ? Yes No
How is a Project Proposal written ? Yes No
49
Q. 7. How did you like the following Topics in the class and the way of their delivery ? Rating
Excellent Good Fair Poor
(1) Principles of Management and Management Functions. ....
(2) Problem-Solving and Decision-Making. ....
(3) Management of Human and Material Resources.
(4) Management Styles. ....
(5) Leadership Role in Project Administration.
(6) Staff Development needs. ..
(7) Staff Development Approaches. ....
(8) Management of Financial Resources ....
a) Budgeting. ....b) Book Keeping. ....c) Preparation of
Financial Reports....
(9) Mobilizing External Support:
a) Identifying National/ International Agencies.
b) Securing Funding Assistance. ....
(10) Project - Administration :
a) Needs Assessment....b) Problem Identifica
tion .c) Project Design.......
(11) Project Implementation.(12) Monitoring and steps
in Monitoring. ....(13) Project Evaluation ....(14) Agricultural Extension(15) Cooperatives. ....(16) Credit Schemes. ....(17) Appropriate Technology.(18) Formulation of Project
Proposal. ....
50
Q. 8. What Topics in the above listyou think were not necessary ?
Q. 9. What more Topics would you liketo add to the above list ?
Q.10. The Workshop contained a combination of method in Teaching.How did you like the Methodology ?
Very Useful Useful Not Useful
Q.ll. How did you find thefollowing physical arrangements ? Very Good Satisfactory Not
__ Satisfactory
1) Class Room ....
2) Hotel Stay Arrangements.
3) Tea AND —
4) Lunches provided daily _
5) Transport arrangement. ....
6) Folders and Reading Material provided ....
7) Handouts/Class Notes....
8) Behaviour of the Teachers. ....
9) Behaviour of staff at your services. ....
Q.12. ANY OTHER COMMENTS YOUWOULD LIKE TO MAKE.
***********
