Document Management Systems For

Government Agencies

Infocrew Solutions Pvt Ltd

Government Offices in India

Government offices

Municipal Corporation

High Court, Supreme Court,

Civil CourtPWD

Police Department

RTOPublic Safety

Department

Property DetailsTax detailsBirth & Death Doc.Commercial DetailsHealth statisticsEducation statistics

Pending casesPresent casesLawyer details

Vehicle Reg.License Details

Inspection Doc.Fine ReceiptsCase DetailsLegal Papers

Project DrawingsVendor ListInspection ReportsMaterials ReportsValuation Doc.Clearance Bills

FIRs

PAPER INTENSIVE

Problems Faced in a Paper Intensive Environment

• Loads of Money is spent every year to store the documents

• Waste of space

• Lack of Productivity

• Lack of efficiency

• Time wasted by employees to search documents and files

• Money spent to recruit employees to manage the ever increasing documents

• Redundancy of work

How can these Problems be solved?

Answer : Implement Document Management Systems

What is Document Management Systems (DMS)?

• A Document Management System (DMS) is a  set of computer programs which is used to store, manage and track the electronic documents and electronic images of paper based documents captured through the use of a document scanner.

• A Document Management System is a holistic system which is designed from the ground up to assist the entire organization by managing the creation of data, storage, retrieval and expiry of information stored as documents.

• A Document management system allows full integration of all files in a related project and acts as a single platform that manages the documents involved, providing the tools needed for electronic storage, sharing and retrieval of all documentation and paperwork.

v2 docs- DMS

• v2docs is our Complete Document and Content Management Application Software in two variants as –

1) PCM-Personal Content Management and 2) ECM-Enterprise Content Management

It facilitates document management in organizations across all the verticals in handling any

form and type of physical document and converting it into electronic format.

• It provides electronic document management solution for enterprise use as well as personal use.

• With v2docs all your documents are saved as valuable information for a life time.

• Join Hands with us to make the environment “Green” by eliminating the use of paper.

Features of v2docs - DMS

Digitization and Storage

Sharing and Collaboration

How Does v2docs - DMS work for a Government Office

Government Office

Documents are scanned and stored in Digitized

format Documents are securely stored and can be accessed from anywhere around the

globe

Physical documents are cleaned and stored safe in

termite free boxes

How will Government Offices Benefit from v2 docs - DMS

Supreme Court

High Court

Civil Court

PWD

Police Department

Public safety Department

Municipal Corporations

Government Hospitals

v2 docs DMS SECURITY

SAVES TIME

PAPERLESS

SAVES COST

SAVES SPACE

Other Benefits ………..

• Eliminates the costs of printing, shipping and storing paper because the content is captured digitally

• Improves Productivity by providing instant access to content and processes from anywhere, even a on a mobile

• Speeds up Processes by automating predictable decisions without increasing staff.

• Reduces the labor required to for the critical document-intensive processes

• Greater collaboration fostered by real-time access to content• Eliminates the delays and inefficiencies inherent to manual processes

• Provides customer self-service with secure Web-based access to important documents

• Better support for governance, risk and compliance initiatives by enabling secure access to content, standardized business practices and retention of content based on policies

• Improved litigation readiness and reduced litigation risk

THANK YOU