doctoral training programme preparing conference presentations trevor collins, mark gaved & ann...
TRANSCRIPT
Doctoral training programme
Preparing Conference Presentations
Trevor Collins, Mark Gaved & Ann Jones
Tuesday, 6th May 2014
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Session overview• Conference introductions• Breaking the fear barrier• Content planning
–Content tips and tricks–Slide guidelines–PowerPoint tips
• Summary and close
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Conference introductions• Task: Think of how you would introduce yourself to a
someone at a conference• What are the important things to say?
–Who is the audience?–What is your purpose?
• Work out one or two sentences to introduce yourself professionally…
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Breaking the fear barrier• Task: In small groups, discuss the two questions below
and make a note of your answers. Elect a member to report back–What makes you nervous about giving a
presentation?–How do you deal with your nerves?
• Report back – using flip charts• Review and summary of exercise & handouts
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Content planning• Content tips and tricks• Slide design guidelines• PowerPoint tips
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Content tips and tricks• Audience and purpose
–Who is the audience?–What do the audience want?–What do you want to achieve by giving this talk?
• Story, plot and narrative–What is the take home message (see title & abstract)–What is the plot structure (e.g. introduction, conflict,
resolution and conclusion)
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Content tips and tricks• Hint: Externalising your ideas helps you and others
discuss them• Methods: lists, concept maps, hierarchical trees, …• Recommendation: Critique the story before you write
the narrative
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Slide guidelines• Society for Information
Science and Technology– “IS&T’s Guide to Effective
Illustration: Images for Presentation and Publication”
–http://www.imaging.org/ist/conferences/guide_present/index.cfm
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Slide guidelines• Checklist for slide masters and transparencies
–Horizontal layout–Easy to read, bold font–36 point type for titles, 30 point and 24 point for text–Maximum of 9 lines of type or equations–Maximum of 10 words per line–Colours selected for high contrast
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Slide guidelines• Checklist for slide masters and transparencies
–Curves bold, encoded by line pattern or simple labels–No grid lines underlying curves –Clear labels on graph axes –Text and labels on A4 size sheet readable at 8 feet–35 mm slides readable at arm’s length–Dots to identify bottom-left corner of right-side-up 35
mm slides
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PowerPoint tips• Screen layout
–Top: Menu and shortcuts
–Left: Outline and slides
–Middle: Focus content
–Right: Actions–Bottom: Shortcuts
and drawing
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PowerPoint tips• Views
–View tab• Presentation Views–Normal–Slide Sorter–Notes Page–Slide Show
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PowerPoint tips• PowerPoint slide show controls
–Mouse click to go forward–Arrow keys for forward and backward navigation– ‘B’ for black screen and ‘W’ for white screen– ‘F5’ to start the slide show (‘shift+F5’ to resume)–Type number N and press ‘return’ will jump to slide N– ‘Esc’ to escape from the slide show
• Computer controls–Alt&Tab (or Apple&Tab) to switch applications
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PowerPoint tips• Use format and style consistently
–View tab• Presentation Views
–Slide Master–Handout Master–Notes Master
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PowerPoint tips• OU templates
–New Presentation• My templates…
–OU PP Templates
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PowerPoint tips• Slide design
–Design tab• Themes
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PowerPoint tips• Slide layout
–Home tab• Slides
–Layout
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Summary• Conference introductions• Breaking the fear barrier• Content planning
–Content tips & tricks–Slide guidelines–PowerPoint tips
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Next time• Student conference presentations (20th & 21st May 2014)
–30 minutes each (20 mins talk and 10 mins questions)–Scope
• Introduce your topic, the key literature, your research question, applicable methods, challenges, progress to date and ongoing plans
• Contact details–Trevor, Mark and Ann ([email protected];