Rev. 03_2020 FAMU-FSU College of Engineering Department of Civil and Environmental Engineering

Doctoral Student Evaluation Form Instructions for Annual Evaluation, Prelim Exam, or Defense

Instructions for the Student

This form is used for Annual Evaluations, Prelim Exams, and Defense presentations. Failure to follow instructions and complete each requirement will cause a hold to be put on your account and you will not be able to register for future terms. Annual Evaluations must be scheduled before the beginning of the Fall semester each Term, unless student is presenting for Prelim or Defense. Annual Evaluations can be conducted any time within the 12 months period. Annual Eval hold may be removed by scheduling the presentation in the Graduate Seminar course. For Prelim Exam and Defense see the Civil Graduate Student Handbook for these milestone timelines Section 3.4 & Table 3.11.

Step 1. Coordinate with the dissertation committee members to schedule a meeting.

Step 2. At least two weeks prior to the presentation, email daynah@eng.famu.fsu.edu with subject line - Presentation Announcement - and include the following:

• For Annual Eval, Prelim, and Defense: name of your advisor (and co-advisor, if any),title of presentation, date/time & location of presentation OR meeting link (i.e.:ZOOM, Skype, etc.), attach abstract (up to 250 words)

In addition to the above: • For Prelim: Attach unofficial transcript, email Ttrimble@eng.famu.fsu.edu to create prelim

course and enroll as soon as course is created. Written exam must be completed before the oralpresentation ( FSU students must complete the University Admission to Candidacy Form immediatelyupon passing your Prelim.)

• For Defense: Submit Doctoral Degree Requirements Certification Form, email Ttrimble@eng.famu.fsu.edu tocreate defense dissertation course and enroll as soon as course is created. Complete respective (FAMU or FSU)University Application for Graduation and requirements. Be sure to submit all Department and Universityforms prior to presentation. The attached outcome/form should be submitted immediately after presentation.

Step 3. Email the written component of the evaluation material to the committee members at least two weeks prior to the presentation. See the Milestones for what to prepare.

Step 4. After Eval/Prelim/Defense presentation, submit Evaluation/Outcome (page 2) of this form to the Civil Department. Ensure it is signed and dated by each member and outcome is checked on form. It is ok to provide a separate signed form from each committee member if you are presenting remotely.Milestones

Written Component Oral Component Within 1 year White paper or literature review Presentation in front of the

committee members* Within 2 years Research proposal (= prelim requirement) Annually thereafter Dissertation draft

* Prelim and Defense, must be presented to the entire committee in one sitting. Presentations should be announced 2weeks prior to event. The Defense must be announced to the Department, the College, and the University; Prelimand Annual Eval require Department announcement only. NOTE: For the Annual Evaluation, your committee mayconduct individual evaluations; however, the student must present to each committee member and receive feedback oncriteria below. At least one of the individual presentations must be publicly announced 2 weeks prior.

Instructions for the Committee MembersThe evaluation has a written and an oral component. Please provide both numeric score and writtencomment for each component. Use whole numbers only for numeric score.

Rev. 03_2020

Staff initials: FAMU-FSU College of Engineering Department of Civil and Environmental Engineering

Doctoral Student Evaluation/Outcome Form for Annual Evaluation, Prelim Exam, or Defense

Student Name: Term & Year Began Ph.D.:

● Presentation Type (select one): Annual Eval Prelim Exam Defense

● Prelim Date(s) of 24-hour written exam(s): Outcome: : Pass Re-Exam Fail

● Prelim Exam/Defense Outcome(oral): Pass Re-Exam Additional Work (see comments) Fail

Advisor Name: Criteria: (A) (B) (C) (D) (E)

Signature Date Score:

Comments:

Member Name: Criteria: (A) (B) (C) (D) (E)

Signature Date Score:

Comments:

Member Name: Criteria: (A) (B) (C) (D) (E)

Signature Date Score:

Comments:

Member Name: Criteria: (A) (B) (C) (D) (E)

Signature Date Score:

Comments:

Member Name: Criteria: (A) (B) (C) (D) (E)

Signature Date Score:

Comments:

Evaluation criteria: (A) technical writing skills, (B) oral/visual presentation skills, (C) research progress, (D) quality of research plan (only for year 2+), and (E) quality of research results (only for year 3+).

Score guideline: 4 (exemplary) should be given for the highest quality possible (top 10%); 3 (satisfactory) if mostly satisfactory; 2 (developing) if a few significant issues were observed to reach the satisfactory level; and 1 (unsatisfactory) if major concerns exist for the student to graduate. Please use whole numbers only.

Date recevied by Department: