DOC WORKSHOP

STEP 1Identify a faculty adviser.

DEADLINE: end of the 2nd semester

Faculty AdviserO Also known as the “major professor” or

“chair” O Must be Full, Primary Member of the

Graduate FacultyChike AnyaegbunamBeth BarnesDouglas BoydDonald CaseDeborah ChungElisia Cohen

Alan DeSantisCharles GriffithNancy HarringtonDonald HelmeJim HertogJeff HuberBobi Ivanov

J. David JohnsonSujin KimRichard LabunskiDerek LaneTom LindlofLisa O’ConnorDan O’Hair

Kevin RealTim SellnowDeanna SellnowLaura StaffordZixue TaiElaine Wittenberg-LylesChan Yun Yoo

STEP 2Form an advisory committee.

DEADLINE: end of the 2nd semester

Advisory CommitteeO Core 4 members

O ChairO 3 members (including the chair) must be full

members of Graduate FacultyO 1 member from outside of the College

O Meet at least once each semester

REQUIRED PAPERWORK

STEP 3Develop a course of study.

DEADLINE: end of the 4th semester

Course of StudyO The purpose of developing a course of

study is to plan your remaining coursework and track your progress

O Begin early!!

O Advisers should reference the Credit Hour Guidelines

Credit Hour Guidelines

REQUIRED PAPERWORK

STEP 4Schedule the qualifying examination.

DEADLINE: at least 2 weeks prior to the oral examination date

Exam EligibilityO Completed all coursework (or be enrolled

in their last semester of coursework)O No unresolved “I” grades on transcriptO GPA must be 3.00 or higherO Students can enroll in CJT 767 Dissertation

Residency Credit during the semester of taking the qualifying examination, but they must take the exam by the last day of classes that semester

Scheduling the Examination

O The written portion is scheduled unofficially through our office by contacting the Associate Dean’s Office

O The oral portion is scheduled officially through the Graduate School when the paperwork is submitted

Contact the Associate Dean’s Office at least 4 weeks prior to the date

you wish to take your ORAL examination

Administering the ExamO Students are given 5 days to complete 4

questions on each of the sections of coursework:

1. Theory2. Methods3. Specialization4. Cognate

O Typically students write Monday, Tuesday, Thursday and Friday

O Advisers are responsible for getting all 4 questions to the Associate Dean’s Office 24 hours prior to the examination

Format Options

REQUIRED PAPERWORK

*New* Exam Cards

Chairs will be e-mailed exam cards.

Chairs are responsible for printing it out and obtaining signatures before giving it to the Associate Dean’s Office

STEP 5Defend the dissertation proposal.

DEADLINE: after passing the qualifying examination, prior to working on the dissertation

“Prospectus” = “Proposal”

O The dissertation proposal defines the project, indicates specific methods, cites research, and demonstrates how it will advance the field

O Typically it focuses on the first three chapters of the dissertation

O After the proposal meeting, submit the signed Proposal Defense Form and attach a copy of the accepted, revised dissertation proposal

REQUIRED PAPERWORK

STEP 6Apply for a graduate degree.

DEADLINE: no later than 30 days after the beginning of the semester of intended

graduation (Feb. 20)

REQUIRED PAPERWORK

STEP 7Submit the Notification of Intent to Schedule a

Final Doctoral Examination (NOTIF).

DEADLINE: at least 8 weeks prior to expected final examination date, no later than 30 days

after the start of the semester (Feb. 20)

What is the NOTIF?O Used by the Graduate School to appoint an

outside examinerO After meeting with the committee, provide a

date range for the dissertation defenseO You do not need a solidified date and time to

submit the NOTIF

The Final Examination must take place no later than 8 days prior to the last

day of classes of the semester in which the student plans to graduate

REQUIRED PAPERWORK

STEP 8Request a final doctoral examination.

DEADLINE: at least 2 weeks prior to the date of examination

*REMINDER*

The Final Examination must take place no later than 8 days prior to

the last day of classes of the semester in which the student

plans to graduate

REQUIRED PAPERWORK

STEP 9Submit the accepted, final dissertation

document.

DEADLINE: within 60 days of the final examination

Submitting the Dissertation

O Please check with the UK Graduate School’s website for information regarding formatting and procedures for final submissions of the document…it is very particular!!

O Additionally, submit an electronic copy to the Associate Dean’s Office

Rescheduling?If you need to make changes to ANY

electronically submitted form (Qualifying Exam, NOTIF, Final Exam) simply resubmit

the paperwork with the corrections. It will overwrite the previous paperwork.