Division III Financial Aid Reporting

Session Outline

Staying Compliant with NCAA Division III Financial Aid RequirementsRevised Level I Review criteria for the 2015-16 reporting cycle

Staying Compliant with NCAA Division III Financial

Aid Requirements

Creation of the Resource

August 2014 memorandum from the Division III Financial Aid Committee titled, “Importance of Conducting a Student Financial Aid Self-Assessment”Two ways to assess compliance with Bylaw 15• Division III Financial Aid Reporting Program• Self-AssessmentThe resource is intended to facilitate communication across all campus constituencies.

Campus Constituencies

Athletics

Director of Athletics

Compliance Officer

Enrollment

Financial Aid Director

Admissions Director

VP for Enrollment

Other

Development

Foundation

Other Campus Department

Resources

FADMS

School Profile Report

Review History and Trend Report

FADMS Users Manual

Policies and Procedures Worksheet

Financial Aid Office

FA Policies and Procedures

Award Descriptions and Applications

Athletics Department

Division III Manual

Legislative Services Database (LSDBi)

Conference Office

NCAA Staff

Assessment CycleCompilation of

Policies and Procedures

Regular and Periodic

Meetings

Two Part Test – Substantive and

Impact

Utilize Available Resources

Ongoing Monitoring

Consideration of Athletics

No consideration of athletics participation, ability, performance or leadershipConsideration of athleticsLeadership grantsEndowments with a stated consideration of athleticsBylaw 15.4.6 parallel and filtering-out athletics

Bylaw 15.4.1(a) and 15.4.6

Unjustified Impact

The proportion of student-athletes should be closely equivalent to the proportion of aid they receiveThe proportionality testDetermine the root cause of the difference Bylaw 15.4.1(c) and (d)

Athletics Staff Involvement

Athletics staff should play no role in the determination of institutional giftInteraction versus InfluenceCannot “arrange or modify” a financial aid packageJanuary 7, 2013 Official Interpretation

Bylaw 15.4.5

Wrap-Up

Compile all policies and procedures for determining student financial aidEnsure key stakeholders are involvedConduct the Two-Part Test• Substantive• Impact

Use available resourcesRegular and periodic monitoring

REVISED LEVEL I REVIEW CRITERIA

Revised Level I Review Criteria

Proposed by the Financial Aid Committee in November 2014 and approved by the Management Council in January 20152015-16 reporting cycle opening June 1, 2015Analysis of impact of the existing policies with ten years of dataNotification sent to campuses in March

Revised Level I Review Criteria

Affects the criteria used to select schools for initial reviewProjected to improve the effectiveness and efficiency of the programDoes not impact the legislative requirement or the way in which data is submittedDesigned to enhance the program, not reduce the impact of it

Review Criteria

The variance estimate (i.e. four percent threshold) discontinuedIdentification of a significant number of outlier award packages in a particular sport in one yearOther review criteria remain intact• Proportionality difference• Difference in the proportion of financial need met

Variance Estimate Discontinued

Minimize the discrepancy between the review criteria and discovered violationsMinimize burden on institutions that regularly exceed the four percent threshold but maintain compliance

The Sport Filter

1 •An outlier is determined by comparing the amount awarded to the amount statistically predicted.

2 •If that difference is statistically significant it is considered an outlier.

3 •The student-athlete outlier cases are then grouped by sport and each sport is examined to determine whether a threshold number of outliers exist to warrant further review.

The Sport FilterIncoming Overall Sport Group Size Minimum Number of Outliers Required

1 Exempt

2 Exempt

3 2

4 2

5 2

6 2

7 2

8 2

9 and above 3

Impact of Sport Filter

Reporting Cycle Sport

Number in Incoming

Sport GroupNumber of

Outliers2011 Football 37 32012 NONE 2013 NONE 2014 Women's Basketball 5 2

The following table details the sports identified as outliers for Your College in each of the past four reporting cycles. If a sport (or sports) is identified in a given cycle, your institution would have met the criteria for the sport filter and a review by the committee would have followed. If no sport is identified, the criteria for the sport filter were not met.

Wrap Up

New policies have no impact on the legislated reporting requirement, how data is reported or the review processVariance estimate discontinuedOne-year sport filter adoptedNotification sent to campuses in March