District Management Information SystemGuidelines

2020

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District Management Information SystemGuidelines

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ACRONYMS.....................................................................................................................................................................

ACKNOWLEDGEMENT...............................................................................................................................................

PREFACE.............................................................................................................................................................................1

PREAMBLE.........................................................................................................................................................................

OBJECTIVE........................................................................................................................................................................

STANDARD GUIDELINES............................................................................................................................................

I. Inventory Management System for Large Stores: district and dhq hospital Stores.............................

1.1.1. Stock receiving and incoming...........................................................................................................

1.1.2 First Expiry First Out (FEFO) or batch management.................................................................

1.1.3 Stock placement...................................................................................................................................

1.1.4 Stock issuance.......................................................................................................................................

1.1.5 Stock picking.......................................................................................................................................

1.1.6 Stock adjustment.................................................................................................................................

1.1.7 Record keeping and stock ledger.....................................................................................................

II Integrated Supply Chain Dashboards...........................................................................................................

MIS GUIDELINES AT GLANCE...................................................................................................................................

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Figure 1: Overall process

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Commodities which does not physical inspection.

Physical Inspection

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Figure 9: Stock adjustment

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Figure 13: Dashboard District store

Figure 14: Dashboard Health facility

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Receiving and incoming data entry

Enter physical inspection status,

reference number, date, drug testing

status, funding source, product,

batch, expiry and quantity

Stock placement & batch management

Place stock per standard guidelines

and First Expiry First Out (FEFO)

principle

Select storage area and shelf level

Manage stock as per FEFO

PE

TS

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STEP

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Stock issuance & gate pass

Identify stock receiving facility

Select funding source, product, batch

and expiry

Enter quantity as per requisition or AMC

Pick stock from store

Dispatch by printing gate pass

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STEP

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INVENTORY MANAGEMENT OF HEALTH COMMODITIES

STANDARD OPERATING PROCEDURES

ATEST AS GD EE NTI C

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U USAID USAID GLOBAL HEALTH SUPPLY CHAIN PROGRAMProcurement and Supply Management