Distinguished Club Program/Club Success Plan

Distinguished Club Program/Club Success Plan

T O A S T M A S T E R S I N T E R N A T I O N A L®

HowTo Be a Distinguished Club

T O A S T M A S T E R S I N T E R N A T I O N A L ®

Distinguished Club Programand Club Success Plan

TOASTMASTERS INTERNATIONALPO Box 9052

Mission Viejo, California 92690 USA(949) 858-8255 • FAX: (949) 858-1207

Web Site: www.toastmasters.org

© 2002 Toastmasters International. All rights reserved, including the right to reproduce all or any part of this publica-tion in any form without written permission from World Headquarters. Toastmasters International, The Toastmaster,and the Toastmasters International emblem are trademarks of Toastmasters International registered in the UnitedStates, Canada, and many other countries.

Printed in USA 2002 Catalog No. 1111

How To Be a Distinguished Club

2002-03

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The Mission of theToastmasters Club

The mission of a Toastmasters Club is to provide amutually supportive and positive learning environmentin which every member has the opportunity to developcommunication and leadership skills, which in turn

foster self-confidence and personal growth.

B

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A sk your club members why theyjoined and most likely at least

95 percent of them will tell you theyjoined to become better speakers. YourToastmasters club’s purpose is to providethe environment in which they learnspeaking skills. When your club providesplenty of speaking opportunities formembers, members receive helpfulspeech evaluations, and there areenough members to conduct the pro-gram, members learn what they joinedthe club to learn.

The Distinguished Club Programhelps your club accomplish its purposeby focusing on two areas:

• Educational awards. The numberof Competent Toastmaster (CTM),Advanced Toastmaster Bronze (ATM-B),Advanced Toastmaster Silver (ATM-S),and Advanced Toastmaster Gold (ATM-G),Competent Leader (CL), AdvancedLeader (AL), and Distinguished Toast-master (DTM) awards issued to membersdetermines your club’s success in help-ing its members learn not only speak-ing skills but leadership skills as well.

• Membership. In order to properlyconduct the educational program, aclub should have at least 20 members.Membership turnover is unavoidableas members move, change jobs, orencounter other situations that takethem away from the club. Your clubshould continually strive to bring innew members to combat this naturalturnover, to provide a stronger

leadership base, and to bring a flow offresh, new ideas and personalities.

The Distinguished Club Programmonitors and measures your club’sachievements in these two critical areas.

How It Works

The Distinguished Club Program is anannual program, running from July 1through June 30. The program consistsof 10 goals your club should strive toachieve during this time using the ClubSuccess Plan (in the back of this booklet)as a guide. World Headquarters tracks theprogress of your club toward these goalsthroughout the year, sending quarterlyprogress reports to your club president(monthly reports are available on theToastmasters International web site,www.toastmasters.org). At year-end,World Headquarters calculates thenumber of goals the club achieved andrecognizes it as a Distinguished Club,Select Distinguished Club, or President’sDistinguished Club based on the num-ber of goals achieved and the number ofmembers it has.

Goals to AchieveFollowing are the goals your club shouldstrive to achieve during the year:

1. Two CTMs2. Two more CTMs3. One ATM-B, ATM-S, or ATM-G4. One more ATM-B, ATM-S, or ATM-G

The Distinguished Club Program:A Guide to Success

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5. One CL, AL, or DTM6. One more CL, AL, or DTM 7. Four new members8. Four more new members9. Minimum of four club officers

trained during each of two trainingperiods

10. One semiannual membership reportand one club officer list submittedon time

In addition, your club must meet amembership requirement. At year-end(June 30) it must have:

• at least 20 members OR• a net growth of at least five new

members.

A simple one-page summary of theprogram is on page 20. Your Club alsomay purchase a wall chart (Catalog No.1111-C) for display at Club meetings to track progress.

RecognitionClubs that meet the membershiprequirement and also do the followingare eligible for Toastmasters Internationalrecognition at year-end:

RECOGNITION EARNED

Achieve five of 10 goals Distinguished Club

Achieve seven of 10 goals Select DistinguishedClub

Achieve nine of 10 goals President’sDistinguished Club

Recognition ReceivedIf the club earns recognition as aDistinguished, Select Distinguished, orPresident’s Distinguished Club, World

Headquarters will send the president anattractive ribbon for display on the clubbanner and a congratulatory letter. Theribbon and letter will be included withthe year-end report. The club’s officersalso will be invited to attend the ClubLeadership Luncheon held during theInternational Convention in August,where they will be recognized for theclub’s achievement.

Determining Your Club’sMembership Base (July 1)Your club’s membership base is calculatedat the beginning of the year ( July 1) andis determined by the number of paidmembers on its April 2002 semiannualreport, plus any new (not transfer), dual,and reinstated members added betweenApril and June 30, 2002. It will beadjusted upward for members who paytheir April 2002 semiannual dues late.For example, suppose your club sub-mitted in April a semiannual report anddues for 17 members. In June it submitstwo new member applications and duesto World Headquarters. This brings yourclub’s total membership to 19 on June30, and your club then begins the 2002-2003 year with 19 members. In August,your club submits dues for three mem-bers for the April-September semiannualperiod. These people had been membersfor several years, but simply did not paytheir dues on time. Your club’s member-ship base will be adjusted for these late-paying members. The three additionalmembers raise the membership base to 22.

Membership at Year-end (June 30)Your club’s membership at the end of theyear (June 30) is based on the number

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of paid members on its April 2003semiannual report, plus any new (nottransfer), dual, and reinstated membersadded between April and June 30, 2003.

Following are some examples illus-trating how a club’s accomplishments andmembership affect the club’s eligibilityfor recognition:

Example 1: A club had 14 members onJuly 1, three CTMs, two ATMs, five newmembers, four officers trained each period,had submitted two semiannual reportson time but no officer list on time, andhad 19 members on June 30. It achievedGoals 1, 3, 4, 7, and 9–a total of fivegoals. Since it also had 19 members onJune 30 (a net increase of five members),it is recognized as a Distinguished Club.

Example 2: A club had 24 members on July 1, four CTMs, one ATM, one CL,eight new members, four club officerstrained each period, submitted one semi-annual membership report and one clubofficer list on time, and had 18 memberson June 30. It achieved Goals 1, 2, 3, 5,7, 8, 9, and 10– a total of eight goals.However, since it did not have 20 mem-bers at year-end or a net increase of five new members, it is not eligible forany recognition.

Example 3: A club had 19 members onJuly 1, had one ATM, one CL, five newmembers, submitted one semiannualreport and one officer list on time, andhad 23 members on June 30. It achievedGoals 3, 5, 7, and 10 – a total of fourgoals. Even though it had more than 20 members at year-end, the club didnot achieve enough goals to earnrecognition.

Rules for Participation

1. Only clubs with 20 or more mem-bers OR which have a net increaseof five members at the end of the program year are eligible forToastmasters International recogni-tion. Members transferring into yourclub are not included in your club’smembership total until they havepaid semiannual dues through yourclub and the dues are received byWorld Headquarters.

2. Clubs achieve Goal 1 when twomembers receive CTM awards dur-ing the year and achieve Goal 2when an additional two or moremembers receive CTMs.

Clubs achieve Goal 3 when onemember receives an ATM awardduring the year and achieve Goal 4when an additional one or moremembers receive ATM awards.

Clubs achieve Goal 5 when onemember receives a CL, AL, or DTMaward during the year and achieveGoal 6 when an additional one ormore members receive CL, AL, orDTM awards.

Applications must be sufficientlycompleted and able to be processedby World Headquarters. Only mem-bers in good standing are eligible forawards. Members in good standingare those whose dues for the currentsemiannual period have beenreceived at World Headquarters andwhose names appear on the clubmembership roster.

Clubs receive credit for only onetype of educational award per mem-ber per year. For example, Bill Smith

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receives a CTM award in July. Hisclub receives credit towards a goal.Later in the year, he earns ATMBronze, ATM Silver, and ATM Goldawards. His club receives credittoward goals for these, too. But if he also earns a second CTM, ATMBronze, ATM Silver, and/or ATMGold award during the programyear, his club will not receive credittowards goals for them. This encour-ages all members to progress in theeducational program, not just a few.

For clubs to be credited for educa-tional awards for the 2002- 2003year, all award applications must bepostmarked on or before June 30,2003, and received at World Head-quarters no later than 5 pm PT July7,2003. See (9) for information aboutfax and E-mail submissions.

3. Clubs achieve Goal 7 when fournew members join the club duringthe year and achieve Goal 8 whenan additional four or more membersjoin during the year. Clubs mustsubmit together to World Head-quarters a Membership Application(Form 400) and appropriate dues foreach new member joining during theprogram year. New, dual, and rein-stated members qualify; transfer andcharter members do not. Membershipapplications must be postmarked onor before June 30, 2003, and receivedat World Headquarters no later than5 pm PT July 7, 2003, for your clubto receive credit for the 2002-2003year. See (9) for information aboutfax and E-mail submissions.

4. Clubs achieve Goal 9 when at leastfour of their club officers (President,Vice President Education, VicePresident Membership, Vice PresidentPublic Relations, Secretary, Treasurer,and Sergeant at Arms) are trained intheir responsibilities. (Of course, allclub officers should strive to attendtraining.) Officers must attend andfully participate in two district-sponsored training sessions asdescribed below. Credit is not givenfor non-officers attending in placeof elected officers, and credit isgiven only for one person per office.

At least four club officers mustattend the first training sessionbetween June 1 and August 31, andDistricts must submit their completedtraining reports for this session toWorld Headquarters postmarked no later than September 30 on theforms provided by World Head-quarters. At least four club officersmust attend the second trainingsession between December 1 andFebruary 28 (or February 29 in leapyears), and Districts must submittheir completed training reports forthis session to World Headquarterspostmarked no later than March 31on the forms provided by WorldHeadquarters. See (9) for informationabout fax and E-mail submissions.

Officers must be trained byauthorized District representativesin a live training session. Whileaudiovisual aids may be used toenhance training, they may not bethe sole method of training. Forexample, club officers who simply

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view a videotape that describes theirresponsibilities are not consideredtrained, even if the videotape wasprovided by a District officer.Training information submitteddirectly to World Headquarters byclubs will not be accepted. Club offi-cers attending a training session areresponsible for giving the personconducting the training session theirnames, offices, and club numbers.

5. Clubs achieve Goal 10 when at leastone semiannual membership reportAND one club officer list are sub-mitted on time.

The club’s October-March semi-annual report must be received atWorld Headquarters on or before 5 pm PT October 10, or its April-September semiannual membershipreport must be received at WorldHeadquarters on or before 5 pm PTApril 10. (Of course, your clubshould strive to submit both reportsbefore the deadlines.) Reports mustbe sufficiently completed and ableto be processed by World Head-quarters. See (9) for informationabout fax and E-mail submissions.

For clubs electing annually toreceive credit, their lists must bepostmarked on or before June 30,2002, and received at WorldHeadquarters by 5 pm PT July 7,2002. For those clubs electing semi-annually, lists must be postmarkedon or before June 30, 2002, andreceived at World Headquarters by 5 pm PT July 7, 2002, and/or post-marked on or before December 31,2002, and received at World

Headquarters by 5 pm PT January 7.(Of course, your club should striveto submit both officer lists before thedeadlines.) See (9) for informationabout fax and E-mail submissions.Officer lists must be sufficientlycompleted and able to be processedby World Headquarters. Please notethat clubs whose officer lists aresubmitted by the June 30 deadlinereceive credit in the upcoming year’sDistinguished Club Program, not forthe one just ending.

Toastmasters’ Club Constitutionand Bylaws states that clubs meetingweekly may elect annually or semi-annually. Clubs meeting less fre-quently than weekly must electannually. Annual terms are fromJuly 1 through June 30. Semiannualterms run from July 1 throughDecember 31 and January 1 throughJune 30. Clubs that elect officerscontrary to this schedule are operat-ing contrary to the Club Constitutionand are not eligible for credit forsubmitting their club officer lists.

6. Clubs that charter during the pro-gram year receive credit only forthose achievements obtained afterthe club officially charters.

7. Some Toastmasters clubs do notbelong to Districts. Undistrictedclubs may qualify for recognition byone goal less than those designated.

8. No exceptions will be made to therequirements and to the deadlinedates. World Headquarters is notresponsible for late or inaccurate

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information submitted on docu-ments. No changes will be madeafter documents are received atWorld Headquarters.

9. Fax and Electronic MailSubmissions. It is the responsibilityof the sender to ensure the success-ful transmission via fax of anydocument. World Headquarters isnot responsible for any illegible orincomplete documents received viafax, for fax machine malfunctionsor failures, and for “busy signals”.After faxing documents the sendershould telephone World Headquartersto confirm receipt. World Head-quarters strongly recommends thatmembers, clubs, and Districts use an express delivery service to avoidthe risks involved in submittingdocuments via fax machine to fulfilldeadline requirements.

Documents must be received bythe specified deadline. Documentssent by fax machine shall be receivedat World Headquarters by 5 pm PTon the deadline date. Should thedeadline fall on a weekend or holi-day, documents sent via fax shall bereceived at World Headquarters by 5 pm PT on the last working daybefore the deadline.

World Headquarters will alsoaccept information from membersvia E-mail for items such as memberaddress changes, club and Districtofficer changes, general correspon-dence, and information sent fromthe Toastmasters International Website for which a template is provid-ed, including Club officer lists and

educational award applications.However, documents such as clubofficer training forms and othersthat require signatures, such as newmember applications and new clubcharter documents, may not besubmitted via E-mail unless they aresent as a scanned document withthe appropriate signature(s). It is theresponsibility of the sender toensure the successful transmissionof any information. World Head-quarters is not responsible for anyillegible or incomplete informationreceived via E-mail, for hardware/software incompatibility or malfunc-tions, or delayed transmission becauseof server problems. Submissionsmust be received by the specifieddeadline in a readable format.

Progress Reports

Regular feedback is an important part of any recognition program. When youare working towards goals, you need toknow how you are progressing.

In October, January, and April yourclub president will receive in the mail aprogress report (see sample on next page).The report will show your membershipbase, current membership, and progresstoward the 10 goals. Following the June30 close date, and after all data receivedhas been processed, your club presidentwill be sent a final, year-end reportshowing how the club did and anyrecognition it earned.

In addition to the quarterly reportsyour club president will receive, monthlyupdates are available on the ToastmastersInternational site on the World Wide

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Web: http://www.toastmasters.org.Below is a sample report the club

president will receive with explanations

of the various information shown. Usethis as a guide when you receive yourclub’s report.

TOASTMASTERS INTERNATIONAL DISTINGUISHED CLUB PROGRAMJuly 1, 2009 through December 31, 2009

MAIL DISTRIBUTION: President in October, January, April, and July

Clubs with at least 20 members OR with net growth of at least five members at June 30 which also

do the following are eligible for TI recognition at year end

GOAL RECOGNITION

Achieve any five of 10 goals Distinguished Club

Achieve any seven of 10 goals Select Distinguished Club

Achieve any nine of 10 goals President’s Distinguished Club

*Goal achieved

DISTRICT: 99 CLUB: 0000

MEMBERSHIP BASE: 12

MEMBERSHIP TO DATE: 17

GOAL ACTUAL ACHIEVED

(1) CTMs 2 1

(2) ADDITIONAL CTMs 2 0

(3) ATM 1 0

(4) ADDITIONAL ATM 1 0

(5) CL, AL, or DTM 1 0

(6) ADDITIONAL CL, AL, or DTM 1 0

(7) NEW MEMBERS 4 4 *

(8) ADDITIONAL NEW MEMBERS 4 4 *

(9) OFFICERS TRAINED (BOTH REQUIRED)

JUNE - AUGUST 4 5

and DECEMBER - FEBRUARY 4 6 *

(10) SUBMITTED ON TIME (BOTH REQUIRED)

OCTOBER or APRIL SEMI 1 1

and OFFICER LIST 1 0

� � � � � � TOTAL GOALS ACHIEVED TO DATE: 3

Monthly reports are available on TI website: www.toastmasters.org

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The heading at the top of the pageindicates the report period, in this case,July 1, 2009, through December 31, 2009.

Distribution shows the report is sentto the club president in October, January,April, and July. Immediately following is an explanation of the requirementsfor recognition.

*Goal achieved means that if anasterisk appears in the “Achieved”column, the club has met that partic-ular goal.

Membership Base is the number ofmembers your club had at the beginningof the program year (July 1), as describedon page four.

Membership to Date is the total mem-bership of your club at the end of thereport period, as described on page four.

The Goal column heading shows thenumber of accomplishments the clubmust achieve.

The Actual column heading showsthe number of accomplishments the clubhas actually had in the report period.

The Achieved column headingshows with an asterisk (*) the goals theclub has already met.

Items (1) through (10) are the goalsthe club must achieve. In the sampleshown, to achieve the first goal, “CTMs,”the club must have two CTMs duringthe year, as shown under the Goalcolumn heading to the right. The clubalready has one CTM, as shown underthe Actual column heading. Since thisgoal has not been met, there is no aster-isk under the Achieved column heading.

For items (9) and (10), both parts ofeach goal must be met for the goal to beachieved. In the sample shown, in item 9five club officers were trained for the

June-August period, so the goal of fourwas achieved. Six officers were trainedfor the December-February period, so thegoal of four was achieved for this period.Since both parts of the goal were met, anasterisk appears in the “Achieved” column.However, in item (10), although theclub’s October Semiannual MembershipReport was received on time, its officerlist for July-June was not. Since only onepart of the goal was achieved, no aster-isk appears in the “Achieved” column.

Total Goals Achieved To Dateindicates how many goals the club hasalready achieved. In the sample, the clubhas achieved three goals.

The Club Success Plan

Think of a successful business or organi-zation. What made it successful? Theanswer is simple: planning. Its leadersset goals and developed plans to achievethose goals. They established strategiesto use in their efforts and monitoredprogress as they employed these strate-gies in their day-to-day work. Theyaltered plans and strategies as necessaryto assure accomplishment of their goals.And they were successful.

Your club can succeed and earnrecognition also, if it begins work imme-diately and implements the Club SuccessPlan. The plan has several features yourclub will find helpful. It:

• Helps your club to determine how it isgoing to meet the 10 established goals,

• Allows it to establish additional goalsof its own,

• Outlines strategies for achieving thegoals,

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• Identifies resources your club may usein its efforts, and

• Has space for you to write in assign-ments, develop a timetable, and trackaccomplishments.

Below is an example of what a com-pleted page of the plan may look like. A blank page with headlines also isincluded so you can develop a plan forachieving other goals your club may setfor itself.

Steps to SuccessTo achieve its goal to be a DistinguishedClub your club’s officers should do thefollowing:

• Meet immediately after they are electedto study and use the Club Success Plan

to set goals for their term of office andto assign responsibilities to specificindividuals.

• Form committees to help them accom-plish goals.

• Periodically review the goals andtimetables to ensure the plan is beingfollowed according to schedule.

• Compare the club’s accomplishmentsto those shown on the quarterly printedreports from World Headquarters or on the reports on the ToastmastersInternational website. If there are anydiscrepancies, the club shouldinvestigate.

• Note the club’s accomplishments atyear-end in the appropriate columnand review the plan for accuracy, thengive the entire plan and any commentsor suggestions for improvement to

CLUB SUCCESS PLANACTIVITY GOAL STRATEGY RESOURCES ASSIGNMENT TIMETABLE ACTUAL

START COMPLETE COMPLETION

(1) CTM(CompetentToastmaster)

(2) Additional CTMs

(3) ATMs (ATMBronze, ATM Silver,ATM Gold)

(4) Additional ATMs(ATM Bronze, ATMSilver, ATM Gold)

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1 or more

Determine which members are ina position to achieve CTM statusduring the year. Encourage newmembers to complete manualprojects, chart members’progress, recognize achieve-ments. Make sure club meetsweekly so members have morespeaking opportunities.

Same as above

Determine which member is in a position to achieve ATM status during the year and list.Provide any assistance necessary.Chart progress, recognizeachievements.

Same as above

Member achievementRecord (1328), MemberProgram Progress Chart(227, 227 B), [CTMBadge (340-A)], [CTMPin (5920)]

Same as above

Member AchievementRecord (1328),Advanced MemberProgram Progress Chart(227-A, 227-C), ATMapplication (1207-A),ATM Badge (391-A),ATM Bronze, Silver, andGold Badge Attach-ments (391-B, -S, -G),ATM Pin (5939), ATMBronze, Silver, and GoldChevrons (5951, 5952,5953)

Same as above

Vice President Edu-cation is responsiblefor encouraging,tracking, and recog-nizing educationalachievements.

Same as above

Same as above

Same as above

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incoming club officers. The plan servesas an administrative record of the clubfor the year and as a guide for officersin the coming year.

Twice each year the Area Governorwill be visiting your club. During thesevisits he or she may ask to review yourclub’s plan. Be prepared to show anddiscuss the plan and your club’s progressin it. The Area Governor may be able toassist with any problems the club maybe having or have valuable tips forachieving goals.

The Competent Leader AwardThe Competent Leader award recognizesmembers for their leadership activitieswithin the club. One of the require-ments for this award is that the memberserve as a club officer (President, VicePresident Education, Vice PresidentMembership, Vice President PublicRelations, Secretary, Treasurer, orSergeant at Arms) and participate in thepreparation of the Club Success Planwhile serving as an officer. By preparingand completing the plan your club’sofficers will be earning credit toward thisaward. Please make sure officers areaware of this.

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ve

Sam

e as

abo

ve

2 0 0 2 - 2 0 0 3 15

CLU

B S

UC

CES

S P

LAN

AC

TIV

ITY

GO

AL

STR

ATE

GY

RES

OU

RC

ESA

SSIG

NM

ENT

TIM

ETA

BLE

AC

TUA

LST

AR

TC

OM

PLET

EC

OM

PLET

ION

(7)

New

mem

bers

(8)

Add

ition

al n

ewm

embe

rs

4

4 or

mor

e

Your

clu

b ne

eds

at le

ast

20 m

em-

bers

at

all t

imes

to

cond

uct

the

Toas

tmas

ters

edu

catio

nal p

rogr

am.

Wha

t do

es t

he c

lub

curr

ently

do

to r

ecru

it ne

w m

embe

rs?

Clu

bsm

ust

have

an

activ

e m

embe

rshi

pbu

ildin

g ca

mp

aign

, m

akin

g us

eof

the

pro

mot

iona

l mat

eria

lav

aila

ble

from

Toa

stm

aste

rsIn

tern

atio

nal.

Prom

ote

the

club

and

the

Toas

tmas

ters

Inte

r-na

tiona

l org

aniz

atio

n th

roug

h:•

new

spap

er a

nd m

agaz

ine

artic

les

• co

mm

unity

cal

enda

r•

radi

o/TV

ap

pea

ranc

es a

ndan

noun

cem

ents

• w

indo

w a

nd b

ulle

tin b

oard

disp

lays

• C

ham

ber

of C

omm

erce

list

ings

• a

club

sp

eake

rs b

urea

u•

Com

mun

icat

ion

Ach

ieve

men

tAw

ards

giv

en t

o co

mm

unity

mem

bers

.•

Spee

chcr

aft,

Suc

cess

/Lea

ders

hip

and

Succ

ess/

Com

mun

icat

ion

pro

gram

s co

nduc

ted

for

non-

mem

bers

.M

ake

gues

ts f

eel w

elco

me

and

ask

them

to

join

the

clu

b. A

ssig

nea

ch n

ew m

embe

r a

men

tor

and

orie

nt t

hem

to

Toas

tmas

ters

.

Sam

e as

abo

ve

Toas

tmas

ters

Inte

rna-

tiona

l’s a

nd t

he D

istr

ict’s

mem

bers

hip

bui

ldin

gco

ntes

ts;

cons

ult

Toas

t-m

aste

rs In

tern

atio

nal

Sup

ply

Cat

alog

for

exte

nsiv

e lis

t of

pro

mo-

tiona

l mat

eria

l ava

ilabl

e.

Sam

e as

abo

ve

Vice

Pre

side

ntM

embe

rshi

p a

ndM

embe

rshi

p C

om-

mitt

ee t

o sp

earh

ead

cam

pai

gn;

all m

em-

bers

sho

uld

recr

uit

new

mem

bers

. Vi

cePr

esid

ent

Publ

icRe

latio

ns s

houl

dw

ork

to p

rom

ote

the

club

.

Sam

e as

abo

ve

2 0 0 2 - 2 0 0 316

CLU

B S

UC

CES

S P

LAN

AC

TIV

ITY

GO

AL

STR

ATE

GY

RES

OU

RC

ESA

SSIG

NM

ENT

TIM

ETA

BLE

AC

TUA

LST

AR

TC

OM

PLET

EC

OM

PLET

ION

(9)

Clu

b of

ficer

trai

ning

(10)

Sem

iann

ual

Mem

bers

hip

Rep

orts

and

Clu

b O

ffice

rLi

sts

At le

ast 4

offic

ers

train

ed d

ur-

ing

June

-Au

gust

and

at le

ast 4

offic

ers

train

eddu

ring

Dec

embe

r-Fe

brua

ry

1Se

mia

nnua

lM

embe

rshi

pRe

port

and

1 Cl

ubO

ffice

r List

subm

itted

by d

ead-

lines

.

In o

rder

to

be a

str

ong,

effe

ctiv

ecl

ub w

hich

fulfi

lls t

he n

eeds

and

wan

ts o

f its

mem

bers

, the

clu

bof

ficer

s m

ust

be t

rain

ed p

rope

rly.

All o

ffice

rs s

houl

d st

rive

to a

tten

dD

istric

t-sp

onso

red

trai

ning

.

Sem

iann

ual d

ues

and

mem

bers

hip

list

mus

t be

rec

eive

d at

Wor

ldH

eadq

uart

ers

by 5

pm

PT

Oct

ober

10 a

nd b

y 5

pm P

T Ap

ril 1

0. T

hecl

ub s

houl

d st

rive

to s

ubm

it bo

thre

port

s by

the

dea

dlin

es. O

nly

thos

em

embe

rs w

ho p

ay d

ues

to T

oast

-m

aste

rs In

tern

atio

nal a

re r

ecog

nize

das

mem

bers

of t

he c

lub.

Con

tact

Are

a, D

ivis

ion,

or D

istr

ict

Gov

erno

r fo

r sc

hedu

le o

f tr

aini

ngse

ssio

ns.

Sem

iann

ual r

epor

t fo

rms

are

mai

led

to c

lub

Pres

iden

ts o

f re

cord

inSe

pte

mbe

r an

d M

arch

.

Clu

b Tr

easu

rer

shou

ld b

egin

col

-le

ctin

g du

es in

ear

lySe

pte

mbe

r an

d ea

rly

Mar

ch.

Clu

bPr

esid

ent

sign

s an

dsu

bmits

rep

ort.

2 0 0 2 - 2 0 0 3 17

CLU

B S

UC

CES

S P

LAN

AC

TIV

ITY

GO

AL

STR

ATE

GY

RES

OU

RC

ESA

SSIG

NM

ENT

TIM

ETA

BLE

AC

TUA

LST

AR

TC

OM

PLET

EC

OM

PLET

ION

Offi

cer

lists

mus

t be

rec

eive

d by

Toas

tmas

ters

Inte

rnat

iona

l by

June

30 (

for

club

s th

at e

lect

ann

ually

and

sem

iann

ually

) an

d D

ecem

ber

31(fo

r th

ose

that

ele

ct s

emia

nnua

lly).

Toas

tmas

ters

Inte

rnat

iona

l and

the

Dist

rict

frequ

ently

mai

l im

port

ant

mat

eria

l to

the

club

offi

cers

of

reco

rd. I

t is

ther

efor

e im

pera

tive

that

you

sub

mit

any

offic

er c

hang

esas

soo

n as

pos

sible

. Lik

ewise

, clu

bsm

ust

repo

rt a

ny c

hang

es in

mee

t-in

g tim

e, d

ay, p

lace

, or

a ch

ange

inth

e cl

ub n

ame.

Nam

e ch

ange

s an

d a

chan

ge in

the

city

or

tow

n in

whi

ch y

our

club

mee

ts m

ust

bere

port

ed t

o W

orld

Hea

dqua

rter

s on

a re

solu

tion

form

sin

ce t

hese

are

chan

ges

to y

our

club

’s co

nstit

utio

n.

Clu

b of

ficer

list

s se

nt t

ocl

ubs

in M

ay (

for

club

sth

at e

lect

ann

ually

and

sem

iann

ually

) an

d in

Oct

ober

(fo

r cl

ubs

that

elec

t se

mia

nnua

lly).

Clu

b Pr

esid

ent

orC

lub

Secr

etar

yre

spon

sibl

e fo

r su

b-m

ittin

g ch

ange

s.A

fter

eac

h el

ectio

n,co

mp

lete

the

rep

ort

form

and

mai

l to

Wor

ld H

eadq

uart

ers.

2 0 0 2 - 2 0 0 318

CLU

B S

UC

CES

S P

LAN

AC

TIV

ITY

GO

AL

STR

ATE

GY

RES

OU

RC

ESA

SSIG

NM

ENT

TIM

ETA

BLE

AC

TUA

LST

AR

TC

OM

PLET

EC

OM

PLET

ION

Mem

bers

hip

Req

uire

men

tH

ave

atle

ast

20m

embe

rsO

R a

net

grow

th o

fat

leas

t 5

mem

bers

at y

ear-

end.

Your

clu

b ne

eds

at le

ast

20 m

em-

bers

at

all t

imes

. Eve

n if

your

clu

bha

s m

ore

than

20

mem

bers

, it

can

bene

fit fr

om a

ddin

g m

ore.

New

face

s, p

erso

nalit

ies,

idea

s, a

ndsp

eech

es e

nric

h th

e cl

ub e

nviro

n-m

ent.

Striv

e to

mai

ntai

n yo

ur c

lub’

sm

embe

rshi

p at

at

leas

t 20

OR

incr

ease

the

tot

al m

embe

rshi

p by

5,

base

d on

the

clu

b’s

begi

nnin

gm

embe

rshi

p ba

se o

n Ju

ly 1

and

its

endi

ng m

embe

rshi

p co

unt

on Ju

ne30

. Use

the

str

ateg

ies

liste

d ab

ove.

Also

wor

k to

ret

ain

curr

ent

mem

-be

rs. R

eten

tion

begi

ns w

ith y

our

club

mee

ting.

Whe

n m

eetin

gs a

reen

joya

ble,

edu

catio

nal,

and

wel

l-co

nduc

ted,

mem

bers

will

wan

t to

rem

ain

activ

e. K

eep

club

mee

tings

stim

ulat

ing

by:

• H

avin

g m

eetin

gs b

egin

and

end

on t

ime.

• M

akin

g su

re a

ll m

eetin

g pa

rtic

i-pa

nts

are

prep

ared

.•

Mak

ing

sure

all

club

mem

bers

have

the

opp

ortu

nity

to

spea

k.•

Mai

ntai

ning

pro

gram

var

iety

.

Sche

dule

:–

Them

e m

eetin

gs–

Spea

ker/

eval

uato

r ex

chan

ges

– Jo

int

mee

tings

with

oth

er c

lubs

– Sp

eech

con

test

s

Enjo

yabl

e m

eetin

gs,

good

pro

gram

min

g,su

pp

ortiv

e at

mos

phe

re,

effe

ctiv

e ev

alua

tions

, and

Toas

tmas

ters

-rel

ated

goa

lsal

l con

trib

ute

to m

embe

rsa

tisfa

ctio

n an

d re

tent

ion.

The

Toas

tmas

ters

Sup

ply

Cat

alog

has

num

erou

sto

ols

to e

nhan

ce y

our

club

’s m

eetin

gs,s

uch

as:

• Th

e Be

tter

Sp

eake

rSe

ries

• Th

e Su

cces

sful

Clu

bSe

ries

• Ta

ble

Top

ics

gam

es•

Succ

ess/

Com

mun

i-ca

tion

pro

gram

s•

Succ

ess/

Lead

ersh

ipp

rogr

ams

All

club

offi

cers

and

mem

bers

.

2 0 0 2 - 2 0 0 3 19

CLU

B S

UC

CES

S P

LAN

AC

TIV

ITY

GO

AL

STR

ATE

GY

RES

OU

RC

ESA

SSIG

NM

ENT

TIM

ETA

BLE

AC

TUA

LST

AR

TC

OM

PLET

EC

OM

PLET

ION