director corporate & community services report · director corporate & community services...

Council Meeting 27 February 2013

Director C&CS Report –

DIRECTOR CORPORATE & COMMUNITY SERVICES REPORT

ITEM NO. ITEM PAGE NO.

1. PRIVACY MANAGEMENT PLAN................................................................................................................. 2

2. 2ND QUARTERLY FINANCIAL BUDGET REVIEW 2012-13 ................................................................. 3

3. DECEMBER 2012 STOCKTAKE ..................................................................................................................15

4. DONATION REQUESTS...............................................................................................................................16

5. 2013 BUSH BURSARY/COUNTRY WOMEN’S ASSOCIATION SCHOLARSHIP................................................................................................................................................24

6. OPERATIONAL PLAN PROGRESS REPORT TO 31 DECEMBER 2012..........................................29

7. ECONOMIC DEVELOPMENT AND TOURISM STRUCTURE ............................................................31

8. INVESTMENT REPORT.................................................................................................................................32

9. MINUTES OF STATUTORY, REGIONAL AND COUNCIL SUPPORTED COMMITTEES ..................................................................................................................................................34



1. PRIVACY MANAGEMENT PLAN

FILE: P.07.00.00 – JAB

PURPOSE OF REPORT

To adopt a new Model Privacy Management Plan.

REPORT

Council is required to prepare a Privacy Management Plan under the Privacy and Personal Protection Act 1998 (PPIPA) to ensure that their policies and practices comply with the requirements of the PPIPA Act and the Health Records and Information Privacy Act 2002 (HRIPA).

A new Model Privacy Management Plan for Local Government (the Model Plan) has been prepared in consultation with the Office of the Privacy Commissioner and the Local Government and Shires Associations of NSW, has been updated to:

Incorporate the requirements of the Health Records and Information Privacy Act 2002 (the HRIP Act), which commenced on 1 September 2004;

Include references to the Government Information (Public Access) Act 2009 (GIPA Act), which commenced on 1 July 2010.

A Privacy Management Plan informs:

The community about how their personal information will be used, stored and accessed after it is collected by the council;

Council staff of their obligations in relation to handling personal information and when they can and cannot disclose, use or collect it.

OPERATIONAL PLAN AND BUDGET IMPLICATIONS

Nil

SUSTAINABILITY IMPLICATIONS

Social To ensure Council’s statutory obligations are adequately reflected in regards to the protection of personal and health information to the public under the Privacy and Personal Information Protection Act 1998 and the Health Records and Information Privacy Act 2002.

Economic N/A

Environment N/A

Governance To adopt a new Privacy Management Plan, based on the new Model Privacy Management Plan for Local Government. In accordance with section 33(4) of the Privacy and Personal Information Protection Act 1998 Council may amend its Privacy Management Plan from time to time.

RECOMMENDATION

That the attached new Model Privacy Management Plan for Local Government be adopted.



2. 2ND QUARTERLY FINANCIAL BUDGET REVIEW 2012-13 FILE: F.01.00.02 SJD & SFW

PURPOSE OF REPORT

Presentation of the 2nd Quarterly Budget Review for the period 1 October 2012 to 31 December 2012 in the financial year ending 30 June 2013.

REPORT

In accordance with the Local Government (General) Regulation 2005 (NSW) Section 203, the 2nd Quarterly Budget Review for the 2012/13 financial year, for period ending 31 December 2013 is presented.

Attachment A shows result by services; comments for major variances; summary of cash and investments, including restrictions; summary of major contracts; and summary of monies paid to consultants and legal fees for the review period.

The summary page of Councils overall Result by Service, has been placed at the beginning of attachment A data report. This represents the overall result of the Operational Income and Expenditure, and Capital Income and Expenditure. The reference number’s in the right hand column corresponds to the Comments for Specific Services section located further on in this report.

The new General Ledger Chart of Accounts was implemented on 1 July 2012 and has been successful in eliminating many complications in record keeping and reporting. In this 2nd Quarter some budget adjustments are still resulting from the changeover to the new system. These transitional budget adjustments will be eliminated in the next financial years budget reporting. The ultimate focus needs to remain on the bottom line as during this financial year there will be numerous adjusting entries resulting from the transition to a new general ledger. These adjustments are solely book entries and will not impact the budget results.


As a result of this review, Council’s revised budget deficit is ($95,669). This is a deficit increase of ($81,875) against the original 2012-13 budget. The 2nd quarter budget deficit does, however, represent a $26,721 improvement in the budget position as reported to Council for the 1st quarter review (deficit of $122,390). The revised budget deficit is still considered to be quite manageable at the halfway stage of the financial year. Explanations for the budget revisions can be found in the Notes, shown below.


Social Nil

Economic Nil

Environment Nil

Governance In accordance with the Local Government (General) Regulation 2005 (NSW) Section 203 (2)(a), it can be certified that the budget review indicates that the expected financial position of Council at 30 June 2013 is expected to be satisfactory.

RECOMMENDATION

That the Quarterly Budget Review Statement for the period ending 31 December 2012 with a deficit of ($95,669) be adopted.

It is noted that in accordance with the Local Government (General) Regulation (NSW) Section 203 (2)(a), Councils financial position as at 31 December 2012, is satisfactory, having regard to revised projected estimates of income and expenditure, and the original budgeted income and expenditure.



Attachment A

YASS VALLEY COUNCIL

QUARTERLY BUDGET REVIEW STATEMENT

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulations 2005.

It is my opinion that the Quarterly Budget Review Statement for Yass Valley Council for the quarter ended 31/12/2012 indicates that Council’s projected financial position at 30/6/2013 will be satisfactory at year end, having regard for the circumstances that occurred requiring the budget deficit increase, and the actual income and expenditure as compared to the original budgeted income and expenditure for the 2012-13 financial year.

Signed:

Sonia Workman Responsible Accounting Officer Yass Valley Council

6 February 2013

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Rectangle



Budget Review for the Quarter ended 31 December 2012Result by Service

Approved Adjustments

OriginalBudget

Revote/Transfer

approvals

Ist Quarter 30 Sept

2012

2nd Quarter 31 Dec 2012

RevisedBudget

ActualYTD Ref:

($) ($) ($) ($) ($) ($) ($) ($ )

Operating Income:Natural EnvironmentEnvironmental Planning 0 0 0 0 0 0 0 0Waste Management 0 0 0 0 0 0 0 799,542 1 0 0 0 0 0 0 0 799,542Local EconomyVisitors Information Centre -317,703 0 0 0 -317,703 20 -317,683 -140,988 2Commercial Operations -41,723 0 -15,000 0 -56,723 2,300 -54,423 23,261 3Economic Development 0 0 0 0 0 0 0 0 -359,426 0 -15,000 0 -374,426 2,320 -372,106 -117,727 Community & CultureCommunity Development -185,547 0 10,176 0 -175,371 -17,613 -192,984 -93,589 4Home Living Support Services 0 0 0 0 0 0 0 23,546 5Library -389,377 0 0 0 -389,377 1,015 -388,362 -71,210 6Emergency Services -243,036 0 0 0 -243,036 -365 -243,401 37,311 7Ranger Services -16,973 0 0 0 -16,973 -29,500 -46,473 -18,011 8Public Health -241,610 0 0 0 -241,610 -35,840 -277,450 -139,404 9

-1,076,543 0 10,176 0 -1,066,367 -82,303 -1,148,670 -261,357 Recreation and Open SpaceSwimming Pools -146,959 0 0 0 -146,959 0 -146,959 -66,986 10Parks, Gardens and Recreation -656,396 0 0 0 -656,396 -12,889 -669,285 -349,192 11

-803,355 0 0 0 -803,355 -12,889 -816,244 -416,178 Rural and Urban DevelopmentLand Use Planning -265,205 0 0 0 -265,205 -72,181 -337,386 -208,793 12Development Services -226,024 0 0 0 -226,024 50,000 -176,024 -18,987 13Planning & Enviro-Mgnt & Admin -225,081 0 0 0 -225,081 5,000 -220,081 -125,464 14

-716,310 0 0 0 -716,310 -17,181 -733,491 -353,244 Local Infrastructure and ServicesEngineering Services -690,798 0 172,000 0 -518,798 -95,260 -614,058 -285,051 15Property Management -424,955 0 13,628 0 -411,327 -49,326 -460,653 -366,575 16Cemeteries -25,526 0 2,624 0 -22,902 11,326 -11,576 10,048 17Stormwater -74,488 0 0 0 -74,488 2,156 -72,332 -14,937 18Depot Operations 0 0 0 0 0 0 0 -311,954 19Local Roads and Transport -1,591,698 0 -42,000 0 -1,633,698 52,110 -1,581,588 -2,242,962 20Regional Roads -41,814 0 80,000 0 38,186 -78,000 -39,814 274,979 21State Roads 0 0 0 0 0 0 0 -40,147 22Operations-Mgnt and Admin -125,088 0 -253,000 0 -378,088 94,858 -283,230 -140,987 23Water Supply 0 0 0 0 0 0 0 -3,387,540 24Sewerage Services 0 0 0 0 0 0 0 378,542 25

-2,974,367 0 -26,748 0 -3,001,115 -62,136 -3,063,251 -6,126,584 Council Governance and FinanceElected Members -188,776 0 -18,000 0 -206,776 5,820 -200,956 -78,175 26General Management-Mgnt & Admin -331,190 0 -30,000 0 -361,190 -14,937 -376,127 -164,664 27Corporate and Community-Mgnt & Ad -118,156 0 25,000 0 -93,156 269,300 176,144 196,606 28Corporate Administration -99,096 0 500 0 -98,596 -235,300 -333,896 -116,206 29Financial Management 7,950,322 0 -54,524 0 7,895,798 11,462 7,907,260 7,293,738 30Information Technology -687,117 0 0 0 -687,117 0 -687,117 -410,191 31Property Development 0 0 0 0 0 0 0 -501,125 32Organisation Development -576,141 0 0 0 -576,141 169,039 -407,102 -233,755 33OnCosts -33,639 0 0 0 -33,639 -6,474 -40,113 -554,076 34Depreciation 0 0 0 0 0 0 0 -2,449,188 35

5,916,207 0 -77,024 0 5,839,183 198,910 6,038,093 2,982,964

Total -13,794 0 -108,596 0 -122,390 26,721 -95,669 -3,492,584

2nd QuarterAdjustment for CouncilApproval

Projectedyear end Budget

2012/13

This document forms part of Yass Valley Council's Quarterly Budget Review Statement for the quarter ended 31 December 2012 and should be read in conjunction with other documents in the QBRS

Budget Summary by Service


OriginalBudget

Revote/Transfer

approvals

Ist Quarter 30 Sept

2012 2nd Quarter 31 Dec 2012

RevisedBudget

ActualYTD

($) ($) ($) ($) ($) ($) ($) ($ )

Total Operating Income 34,611,698 374,684 596,385 0 35,582,767 563,731 36,146,498 18,212,055

Total Operating Expenditure 33,439,654 374,684 880,773 0 34,695,111 595,511 35,290,622 14,327,692

Total Capital Income 19,664,501 2,151,490 139,954 0 21,955,945 337,626 22,293,571 438,513

Total Capital Expenditure 20,850,339 2,151,490 -35,838 0 22,965,991 279,125 23,245,116 7,815,460

Total Result -13,794 0 -108,596 0 -122,390 26,721 -95,669 -3,492,584


Projectedyear end Budget

2011/12


Budget Review for the Quarter ended 31 December 2012



Budget Review for the Quarter ended 31 December 2012Operational Income by Service


OriginalBudget

Revote/Transfer

approvals Ist Quarter

30 Sept 2012 2nd Quarter 31 Dec 2012

RevisedBudget

Actual and Committed

YTD ($) ($) ($) ($) ($) ($) ($) ($ )

Operating Income:Natural EnvironmentEnvironmental Planning 0 0 0 0 0 0 0 0Waste Management 2,746,150 60,000 102,850 2,909,000 19,922 2,928,922 2,070,107 2,746,150 60,000 102,850 0 2,909,000 19,922 2,928,922 2,070,107Local EconomyVisitors Information Centre 91,576 91,576 0 91,576 40,996Commercial Operations 570,000 -80,000 490,000 29,300 519,300 264,002Economic Development 0 0 661,576 0 -80,000 0 581,576 29,300 610,876 304,998Community & CultureCommunity Development 43,629 43,391 87,020 -10,000 77,020 1,795Home Living Support Services 410,996 135,026 546,022 45,567 591,589 213,116Library 82,175 82,175 1,015 83,190 70,862Emergency Services 412,192 412,192 0 412,192 366,124Ranger Services 99,500 99,500 -29,500 70,000 36,637Public Health 114,152 114,152 -25,000 89,152 36,503

1,162,644 135,026 43,391 0 1,341,061 -17,918 1,323,143 725,037Recreation and Open SpaceSwimming Pools 124,500 8,167 132,667 0 132,667 55,561Parks, Gardens and Recreation 16,576 18,484 35,060 20,000 55,060 27,084

141,076 26,651 0 0 167,727 20,000 187,727 82,645Rural and Urban DevelopmentLand Use Planning 75,576 2,000 185,000 262,576 67,000 329,576 151,234Development Services 682,032 682,032 55,000 737,032 360,263Planning & Enviro-Mgnt & Admin 4,576 4,576 0 4,576 2,542

762,184 2,000 185,000 0 949,184 122,000 1,071,184 514,039Local Infrastructure and ServicesEngineering Services 79,708 22,345 -28,000 74,053 74,053 12,758Property Management 164,000 11,655 22,500 198,155 15,000 213,155 80,162Cemeteries 112,000 11,060 123,060 123,060 67,898Stormwater 19,065 19,065 19,065 0Depot Operations 2,498,788 15,212 2,514,000 20,698 2,534,698 1,174,028Local Roads and Transport 1,335,771 36,882 -22,000 1,350,653 72,000 1,422,653 352,331Regional Roads 696,447 696,447 49,553 746,000 552,500State Roads 1,054,675 1,054,675 76,190 1,130,865 57,250Operations-Mgnt and Admin 9,152 28,000 37,152 37,152 8,455Water Supply 3,850,310 122,000 3,972,310 -4,036 3,968,274 2,099,177Sewerage Services 1,647,247 50,000 -23,375 1,673,872 1,737 1,675,609 1,596,167

11,448,098 151,007 114,337 0 11,713,442 231,142 11,944,584 6,000,726Council Governance and FinanceElected Members 51,136 51,136 51,136 0General Management-Mgnt & Admin 4,576 4,576 4,576 2,033Corporate and Community-Mgnt & Admin 621,076 621,076 99,000 720,076 357,499Corporate Administration 100,000 500 100,500 -95,000 5,500 5,273Financial Management 9,122,805 166,800 9,289,605 135,012 9,424,617 7,877,139Information Technology 38,507 38,507 38,507 0Property Development 0 0Organisation Development 34,576 34,576 16,747 51,323 49,035OnCosts 1,380,568 25,000 1,405,568 3,526 1,409,094 223,524Depreciation 6,375,233 6,375,233 6,375,233 0

17,689,970 0 230,807 0 17,920,777 159,285 18,080,062 8,514,503Total 34,611,698 374,684 596,385 0 35,582,767 563,731 36,146,498 18,212,055


Projectedyear end Budget2012/13




Budget Review for the Quarter ended 31 December 2012Operational Expenditure by Service


OriginalBudget

Revote/Transfer

approvals

Ist Quarter 30 Sept

2012 2nd Quarter 31 Dec 2012

RevisedBudget


YTD ($) ($) ($) ($) ($) ($) ($) ($ )

Operating Income:Natural EnvironmentEnvironmental Planning 0 0 0 0 0 0 0 0Waste Management 2,746,150 60,000 102,850 2,909,000 158,922 3,067,922 1,255,323 2,746,150 60,000 102,850 0 2,909,000 158,922 3,067,922 1,255,323Local EconomyVisitors Information Centre 361,279 48,000 409,279 -20 409,259 181,984Commercial Operations 611,723 -65,000 546,723 27,000 573,723 240,741Economic Development 0 0 973,002 0 -17,000 0 956,002 26,980 982,982 422,725Community & CultureCommunity Development 229,176 33,215 262,391 7,613 270,004 95,384Home Living Support Services 410,996 135,026 546,022 45,567 591,589 189,570Library 469,552 469,552 469,552 142,072Emergency Services 655,228 655,228 365 655,593 328,813Ranger Services 116,473 116,473 116,473 54,648Public Health 355,762 355,762 10,840 366,602 175,907

2,237,187 135,026 33,215 0 2,405,428 64,385 2,469,813 986,394Recreation and Open SpaceSwimming Pools 271,459 8,167 279,626 0 279,626 119,063Parks, Gardens and Recreation 635,472 18,484 653,956 25,889 679,845 279,908

906,931 26,651 0 0 933,582 25,889 959,471 398,971Rural and Urban DevelopmentLand Use Planning 340,781 2,000 185,000 527,781 67,000 594,781 135,909Development Services 908,056 908,056 5,000 913,056 379,250Planning & Enviro-Mgnt & Admin 229,657 229,657 -5,000 224,657 128,006

1,478,494 2,000 185,000 0 1,665,494 67,000 1,732,494 643,165Local Infrastructure and ServicesEngineering Services 770,506 22,345 -200,000 592,851 95,260 688,111 297,809Property Management 568,955 11,655 108,872 689,482 64,326 753,808 381,264Cemeteries 132,526 11,060 -2,624 140,962 -11,326 129,636 57,850Stormwater 84,481 19,065 103,546 -3,474 100,072 68,612Depot Operations 2,498,788 15,212 2,514,000 20,698 2,534,698 987,624Local Roads and Transport 1,927,969 36,882 20,000 1,984,851 19,890 2,004,741 1,035,384Regional Roads 738,261 -80,000 658,261 127,553 785,814 224,413State Roads 1,054,675 1,054,675 76,190 1,130,865 97,397Operations-Mgnt and Admin 134,240 281,000 415,240 -94,858 320,382 149,442Water Supply 3,850,310 122,000 3,972,310 -4,036 3,968,274 1,483,519Sewerage Services 1,647,247 50,000 4,417 1,701,664 1,737 1,703,401 807,386

13,407,958 151,007 268,877 0 13,827,842 291,960 14,119,802 5,590,700Council Governance and FinanceElected Members 239,912 18,000 257,912 -5,820 252,092 78,175General Management-Mgnt & Admin 335,766 30,000 365,766 14,937 380,703 166,697Corporate and Community-Mgnt & Admin 739,232 -25,000 714,232 -170,300 543,932 160,893Corporate Administration 199,096 199,096 140,300 339,396 121,479Financial Management 1,088,652 221,324 1,309,976 123,550 1,433,526 583,401Information Technology 687,117 38,507 725,624 725,624 410,191Property Development 0 0Organisation Development 610,717 610,717 -152,292 458,425 282,790OnCosts 1,414,207 25,000 1,439,207 10,000 1,449,207 777,600Depreciation 6,375,233 6,375,233 0 6,375,233 2,449,188

11,689,932 0 307,831 0 11,997,763 -39,625 11,958,138 5,030,414Total 33,439,654 374,684 880,773 0 34,695,111 595,511 35,290,622 14,327,692






Budget Review for the Quarter ended 31 December 2012Capital Income Budget by Service


OriginalBudget

Revote/Transfer



RevisedBudget


YTD ($) ($) ($) ($) ($) ($) ($) ($ )

Operating Income:Natural EnvironmentEnvironmental Planning 0 0 0 0 0 0 0 0Waste Management 218,000 16,000 234,000 0 234,000 0 218,000 16,000 0 0 234,000 0 234,000 0Local EconomyVisitors Information Centre 0 0 0 0Commercial Operations 110,000 110,000 0 110,000 0Economic Development 0 0 110,000 0 0 0 110,000 0 110,000 0Community & CultureCommunity Development 46,967 -46,967 0 0 0Home Living Support Services 0 0 0 0Library 61,003 61,003 0 61,003 0Emergency Services 57,424 57,424 0 57,424 0Ranger Services 5,000 25,000 30,000 -5,000 25,000 0Public Health 0 0 0 0

5,000 190,394 -46,967 0 148,427 -5,000 143,427 0Recreation and Open SpaceSwimming Pools 10,000 10,990 20,990 0 20,990 0Parks, Gardens and Recreation 50,000 100,000 150,000 0 150,000 0

60,000 110,990 0 0 170,990 0 170,990 0Rural and Urban DevelopmentLand Use Planning 619,482 47,636 667,118 -72,181 594,937 0Development Services 0 0 0 0Planning & Enviro-Mgnt & Admin 0 0 0 0 0

0 619,482 47,636 0 667,118 -72,181 594,937 0Local Infrastructure and ServicesEngineering Services 0 0 0 0Property Management 60,518 100,000 160,518 0 160,518 0Cemeteries 3,500 3,500 0 3,500 0Stormwater 54,993 78,084 133,077 -1,318 131,759 53,675Depot Operations 1,280,000 1,280,000 0 1,280,000 272,518Local Roads and Transport 2,604,200 993,343 3,597,543 0 3,597,543 94,528Regional Roads 3,043,000 3,043,000 0 3,043,000 0State Roads 0 0 0 0Operations-Mgnt and Admin 0 0 0 0Water Supply 10,569,225 10,569,225 -20,000 10,549,225 0Sewerage Services 1,376,110 27,792 1,403,902 -15,000 1,388,902 17,792

18,927,528 1,135,445 127,792 0 20,190,765 -36,318 20,154,447 438,513Council Governance and FinanceElected Members 0 0 0 0General Management-Mgnt & Admin 0 0 0 0Corporate and Community-Mgnt & Admin 0 0 0 0Corporate Administration 40,672 40,672 0 40,672 0Financial Management 343,973 343,973 0 343,973 0Information Technology 38,507 -38,507 0 0 0 0Property Development 50,000 50,000 451,125 501,125Organisation Development 0 0 0 0OnCosts 0 0 0 0Depreciation 0 0 0 0

343,973 79,179 11,493 0 434,645 451,125 885,770 0Total 19,664,501 2,151,490 139,954 0 21,955,945 337,626 22,293,571 438,513

1st QuarterAdjustment for CouncilApproval





Budget Review for the Quarter ended 31 December 2012Capital Expenditure Budget by Service


OriginalBudget

Revote/Transfer



RevisedBudget


YTD ($) ($) ($) ($) ($) ($) ($) ($ )

Operating Income:Natural EnvironmentEnvironmental Planning 0 0 0 0 0 0 0 0Waste Management 218,000 16,000 234,000 -139,000 95,000 15,242 218,000 16,000 0 0 234,000 -139,000 95,000 15,242Local EconomyVisitors Information Centre 48,000 -48,000 0 0 0 0Commercial Operations 110,000 110,000 0 110,000 0Economic Development 0 0 158,000 0 -48,000 0 110,000 0 110,000 0Community & CultureCommunity Development 46,967 -46,967 0 0 0 0Home Living Support Services 0 0 0 0Library 2,000 61,003 63,003 0 63,003 0Emergency Services 57,424 57,424 0 57,424 0Ranger Services 5,000 25,000 30,000 -5,000 25,000 0Public Health 0 0 0 0

7,000 190,394 -46,967 0 150,427 -5,000 145,427 0Recreation and Open SpaceSwimming Pools 10,000 10,990 20,990 0 20,990 3,484Parks, Gardens and Recreation 87,500 100,000 187,500 7,000 194,500 96,368

97,500 110,990 0 0 208,490 7,000 215,490 99,852Rural and Urban DevelopmentLand Use Planning 619,482 47,636 667,118 0 667,118 224,118Development Services 0 0 0 0Planning & Enviro-Mgnt & Admin 0 0 0 0 0

0 619,482 47,636 0 667,118 0 667,118 224,118Local Infrastructure and ServicesEngineering Services 0 0 0 0Property Management 20,000 60,518 80,518 0 80,518 65,473Cemeteries 5,000 3,500 8,500 0 8,500 0Stormwater 45,000 78,084 123,084 0 123,084 0Depot Operations 1,280,000 1,280,000 0 1,280,000 770,876Local Roads and Transport 3,603,700 993,343 4,597,043 0 4,597,043 1,654,437Regional Roads 3,043,000 3,043,000 0 3,043,000 53,108State Roads 0 0 0 0Operations-Mgnt and Admin 0 0 0 0Water Supply 10,569,225 10,569,225 -20,000 10,549,225 4,003,198Sewerage Services 1,376,110 1,376,110 -15,000 1,361,110 428,031

19,942,035 1,135,445 0 0 21,077,480 -35,000 21,042,480 6,975,123Council Governance and FinanceElected Members 0 0 0 0General Management-Mgnt & Admin 0 0 0 0Corporate and Community-Mgnt & Admin 0 0 0 0Corporate Administration 40,672 40,672 0 40,672 0Financial Management 427,804 427,804 0 427,804 0Information Technology 38,507 -38,507 0 0 0 0Property Development 50,000 50,000 451,125 501,125 501,125Organisation Development 0 0 0 0OnCosts 0 0 0 0Depreciation 0 0 0 0

427,804 79,179 11,493 0 518,476 451,125 969,601 501,125Total 20,850,339 2,151,490 -35,838 0 22,965,991 279,125 23,245,116 7,815,460






Notes For Budget Review For Quarter Ended 31 December 2012 and Recommended Changes To Revised Budget

Overall Comments

As a result of this review, Council’s revised budget deficit is ($95,669), which is a deficit increase of ($81,875) against the original 2012-13 budget. Historically, savings become more apparent in the 2nd half of the financial year and this, together with the use of conservative estimates should provide a satisfactory result at the end of 2012/13.

A number of the services as noted below have transitional adjustments to salaries and wages, and motor vehicle expenses, however the overall result has a negligible effect to the bottom line. It should be noted that any transitional adjustments are a result of the introduction of a new general ledger and will only be required during the quarterly reporting in the current financial year,

As previously noted, due to the timing issues of large one off annual expenses, (rates, insurances and subscriptions for example), there are a number of working account line items within a number of services that are 90-100% expended. This is quite normal for these expenditure areas, but will still require monitoring, and may need further adjustment.

Comments for Specific Services

Note Service Comment

1 Waste A self funding service of which there has been a reduction of reserve transfers of $67k to original estimates.

2 Visitor Info. Centre

Nominal adjustment to the Community Grants budget

3 Commercial Operations

Adjustment to the projected income and expenditure for the Saleyards resulting in a net saving of $2,300. There has been a minor increase in Saleyard activities

4 Community Development

Primarily a result of expected increase in CFIG expenditure (Council Resolution 377) and additional funds to Yass Netball Association dependent on successful funding application.

5 Home Living Support

This service is totally dependent of Grant income which is supplemented by small user contributions.

6 Library Adjustment to reflect actual grants income received

7 Emergency Svcs Minor adjustment to reflect Yass FM generator maintenance.

8 Ranger Services Reduction in expected fees and charges income due to a decrease in enforcement activity.

9 Public Health Reduction in expected income of $25,000 with on-site sewerage inspections now expected to commence in the 4th quarter. An increase in expenditure of $10,840 to fund a consultant investigation into asbestos at Hume Park

10 Swim. Pools No adjustments are required in this quarter

11 Parks, Gardens and Recreation

Increase in capital expenditure budget of $7,000 for the purchase of playground equipment at Townsend Place Park (Council Resolution 12/142). Adjustment to wages and salaries of $5,889 as part of a transitional adjustment across Operations

12 Land Use Planning

Transfer back to s94 reserves of $72,181 which had been revoted in the 1st quarter. S94 Income received in 2012-13 has been fully offset by transferring to reserves.

13 Development Services

Additional income of $55,000 expected from legal fees recovery. An expected increase in advertising (legislative requirements) of $5,000 which will be offset against other areas in Planning (see Note 14)

14 Plan. & Enviro Mgt & Admin.

Transfer of $5,000 to the Development Services advertising budget.

15 Engineering Services

Transitional budget adjustments across the Operation’s services of salaries and wages $100k, and vehicle expenses ($10k). Additional $5,000 allocated to Asset Condition Assessments



Note Service Comment 16 Property

Management Additional income expected from facilities hire fees across the LGA of $15,000. Adjustment to salaries and wages of $11,326 as part of a transitional adjustment across Operations. Increase in expected expenditure for Land and Buildings Maintenance and Repair of $53,000 back to the original budgeted amount for 2012/13 of $294,861

17 Cemeteries Transitional adjustment to salaries and wages of ($11,326) 18 Stormwater Adjustment of $20,000 for additional drainage expenses associated with

flood events which are not eligible for disaster funding. Increase in actual Stormwater Levy income of $1,318 and a transitional adjustment to salaries and wages of ($23,474)

19 Depot Operations An expected increase in revenue for sale of plant of $250k which is fully offset by transferring to reserves to fund future plant and equipment purchases. Some increase to operational expenses funded from reserves.

20 Local Roads and Transport

Increase in income of $60,000 from ratepayer contributions to the upgrading of Boutchers Drive. Increase in vehicle expenses of $9,890 as part of a transitional adjustment between the Operations services

21 Regional Roads Adjustments to salaries and wages $71k, regional roads maintenance and repair $58k and vehicle expenses ($2k) and transitional income adjustment of ($49,533)

22 State Roads Service is fully funded by contributions from RMS

23 Operations-Mgt & Admin.

Transitional budget adjustments to Salaries and wages ($72k); vehicle expenses ($23k), administration expenses ($5k) and consultants $5k

24 Water Supply Self funding service. An overall decrease of $4k to both operational income and expenditure.

25 Sewerage Services

Self funding service. An overall increase of $1.7k to operational income and expenditure.

26 Elected Members An increase of $1,000 has been allowed for councillor expenses. Vehicle expenses have been reduced by $6,820 to adjust for the disposal of the mayoral vehicle.

27 GM - Mgt & Admin

Primarily comprises an increase in consultants expenditure for the ongoing development of the long term financial plan

28 Corporate and Community-Mgt & Admin

Expense amount of $50k towards an Economic Development Officer has been reinstated to the budget as per council resolution 280 (June 2012). All other material adjustments are transitional wages and salaries allocation adjustments.

29 Corporate Admin Transfer to reserves of $100k as per note 28 together with wages and salaries adjustments as per note 28. An additional $5k income as a reimbursement resulting from the ICAC investigation

30 Financial Management

Reversal of 1st quarter adjustment in general purpose rates – pension rebate was found to be unnecessary due to incorrect allocations between funds. Increase in administration expenses of $50k for computer consulting and a required revaluation of operational land.

31 IT No adjustments are required in this quarter 32 Property Devt Purchase of 108 Laidlaw Street fully funded from Reserves. Total value

$501,125 33 Organisational

Development Additional OH&S incentive payments received of $17,677. Reallocation in insurance premium funds of $150k to other services (plant and property management)

34 On costs Budgeted increase in expected FBT expenses of $10k due to changes in FBT calculations as per ATO regulations, and increased vehicle numbers. Additional income received for trainee rebates, staff uniform contributions and LSL contributions totalling $3,526

35 Depreciation No adjustments are required in this quarter.



RESTRICTED CASH AND INVESTMENTS

The table below reflects current forecast to 30 June 2013, however it may vary significantly when end of year accruals and adjustments become more accurately known.

Budget Review for the Quarter ended 31 December 2012Cash and Investments


Opening Balance as at 1 July 2012

Revote approvals

Ist Quarter 30 Sept

2012

2nd Quarter 31 Dec 2012

RevisedBudget

($'000) ($'000) ($'000) ($'000) ($'000) ($'000) ($'000)

Unrestricted 829 2,242 3,071 -1,076 1,995Unrestricted 829 0 2,242 0 3,071 -1,076 1,995

Externally Restricted:Developer Contributions-General 6,121 185 6,306 -378 5,928Developer Contributions-Water Fund 1,764 90 1,854 -89 1,765Developer Contributions-Sewer Fund 221 60 281 -57 224Specific Purpose Unexpended Grants 559 -500 59 0 59Specific Purpose Unexpended Grant-Water 0 0 0Specific Purpose Unexpended Grant-Sewer 0 0 0Specific Purpose Unexpended Loans-Water 1,919 5,000 6,919 -2,000 4,919Water Supplies 3,437 -608 2,829 11 2,840Sewerage Supplies 1,052 1,052 13 1,065Waste Management 1,527 -583 944 27 971Stormwater Management 35 35 35Total External Restrictions 16,635 0 8,128 0 20,279 -4,625 17,806

Internally Restricted:Plant & Vehicle Replacement 1,543 -177 1,366 167 1,533Employees Leave Entitlement 739 500 1,239 0 1,239Carry Over Works 1,804 -1,000 804 -332 472Land & Assets 2,451 -50 2,401 -474 1,927Comur Street Rehabilitation 41 41 41Victoria Park (incl Caravan Park) 608 145 753 -93 660Roads 1,281 100 1,381 0 1,381Quarry Rehabilitation 18 18 10 28Community Art Works 10 10 20 0 20Murrumbateman S355 17 17 17Local Government Elections 51 -36 15 0 15Total Internal Restrictions 8,563 0 -508 0 8,055 -722 7,333Total Restrictions 25,198 0 7,620 28,334 -5,347 25,139Total Cash and investments 26,027 0 9,862 31,405 -6,423 27,134Available cash 829 0 2,242 0 3,071 -1,076 1,995


Interim Budget2012/13


CASH AND INVESTMENTS

Comment on cash and investments position

Council’s cash and investments are at a satisfactory level for Council’s continued short term operations.

Recommended changes to revised budget

As a result of this review, Council’s revised budget deficit is ($95,669), which is an increase to the original budget deficit of ($81,875). This amount represents a reduction to the deficit reported in the 1st quarterly budget review $26,721.



Statements

Investments

In accordance with the Local Government (General) Regulation (NSW) 2005, Clause 212, the Statement of Council’s Investments as at 31 December 2012, were reported in detail at the Ordinary meeting of 6 February 2013. Below is a summary of investments as at 31 December 2012 Investments Market Value $ Short Term: IMB Investments 2,573,212.68 National Bank 8,193,798.86 Defence Force Credit Union 1,175,657.10 Westpac Short Term Investments 2,025,391.78 ING Bank (Australia) 5,000,000.00 Long Term: IMB Investments 2,269,660.31 ANZ Floating Rate Notes 4,672,056.96 Grange Securities 101,060.00 FIIG Securities 457,100.00 Longreach CP Ltd 480,000.00 Westpac Investments 301,830.00 Total Investments 27,249,767.69 It can be certified that in accordance with Local Government (General) Regulation (NSW) 2005, Clause 212 (1) (b), that the Investments as shown have been made in accordance with the Act, the appropriate Regulations and Council’s Investment Policy. Reconciliation of Bank Balances

Bank Account No. 1: $ Bank Balance Operating Account 31 December 2012 1,000.00 Add outstanding deposits not at bank 21,513.03 520.00 Less unpresented cheques (1,904.85) Less misc credits not yet to bank account (137189.68) Adjusted bank balance as per Bank General Ledger account 116,061.50 Bank Account No. 2: Bank balance 11am Call account 31 December 2012 3,608,183.27 Less unpresented cheques 95,054.40 Less payroll EFT not to bank 243,136.19 Bank balance as per Bank General Ledger account 3,269,992.68 Total Cash and Investments as per bank statements 27,133,706.19 This forms part of Yass Valley Council’s Quarterly Budget Review Statement for the quarter ended 31 December 2012, and should be read in conjunction with other documents in the QBRS

KEY PERFORMANCE INDICATORS AND ACHIEVEMENTS

Operational Plan Progress Report is reported under separate cover.



Budget Review for the Quarter ended 31 December 2012Consultancy and Legal expenses

Expense:Expenditure YTD

$ Budgeted

(Y/N)

CONSULTANCIES:General Management: - Concept Development of Yass Precint 1,000.00 YCorporate & Community Services - General Ledger structure 622.56 YOperations: - Local Gov Procurement - Trade Services Tender 7,768.20 Y - Land & Property - Valuations 2,071.00 Y - Survey work for road acquisition 280.00 - Saleyards 31,800.00 - Shingle Hill Way Causeway investigation 3,990.00 Y - Water Engineer 62,320.70 Y - Murrumbateman Sewerage Treatment Plant Design 1,200.00 YTotal Consultant Expenses 111,052.46

LEGAL FEES:General Management: - Richmond St. Binalong 2,224.64 Y - ICAC 1,386.00 - Land Sale 2,910.05 Y - Lehman Bros 174.31 Corporate & Community: - Debt Recovery 24,642.20 YOperations: - Boutchers Lane purchase 7,193.43 Y - Hasan - Legal and Valuation fees 7,577.08 *N - Road Widening 3,206.19 YPlanning & Environmental Services: - Mediation documents 206.68 Y - LEP 2,325.00 - Scott Chapman 886.00 - Roy Alexander 2,408.50 YTotal Legal Fees 55,140.08

* Not originally budgeted within Operations. Adjustment in 1st quarterly review.

Definition of Consultant:

This document forms part of the Yass Valley Council's Quarterly Budget Review Statement for thequarter ended 31 December 2012 and should be read in conjunction with the other documentsin the QBRS

A consultant is a person or organisation engaged under contract on a temporary basis to provide recommendations or high level specialist or professional advice to assist decision-making by management. Generally it is the advisory nature of the work that differentiates a consultant from other contractors.

Note: Where any expenses for Consultancy or Legal fees have not been budgeted for, an explanation is to be given. Only report external expenses, and not internal costs.

Budget Review for the Quarter ended 31 December 2012Contracts - Payments > $50,000

Contractor Contract detail and purpose

Contract Value$

CommencementDate

Duration ofContract

Budgeted(Y/N)

Abergeldie Contractors Pty Ltd Natural disaster Repair Works B'juck Road 888,327.00 Completion June 2013 Y

Notes:1. Minimum reporting level is 1% of estimated income from continuing operations or $50,000 whichever is the lesser.2. Contractslisted are those entered into during the quarter and have yet to be fully performed, excluding contractors that are on Council's preferred supplier list3. Contracts for employment are not required to be included.4. Where a contract for services etc was not included in the budget, an explanation is to be given (or reference made to an explanation in another Budget Review Statement).

This document forms part of Yass Valley Council's Quarterly Budget Review Statement for the quarter ended 31 December 2012 and should beread in conjunction with the other documents in the QBRS



3. DECEMBER 2012 STOCKTAKE

FILE: F.01.03.00 – SJD

PURPOSE OF REPORT

To report on the December stocktake at various Council locations.

REPORT

Half yearly stocktakes were undertaken at the Council Depot, Council Workshop, Visitor Information Centre and Yass Swimming Pool during December. Outcomes are detailed below for all areas.

Council Store

Stocktake was conducted on 10 December 2012. A zero discrepancy was recorded at this time on a total stock holding of $232,177.80. In comparison, a 12.6% variation was recorded in June 2011. It should be noted that the Stores Officer has done excellent work in organising and transforming Council’s stock holdings.

Council Workshop

Stocktake was conducted on 17 December 2012. A discrepancy of $183.45 (cost value) on a total stock holding of $34,984.26 was recorded at this time. This amount equated to a total variation of 0.5% of the stock held (June 2012 variation 2.6%). Again it should be noted that the calculation of the holdings of the various oils stocked at the workshop may result in variations due primarily to the method of storage and the need to rely to a small extent on quantity estimations.

Visitor Information Centre

Stocktake was conducted on 18 December 2012. A discrepancy of $9.71 (cost value) on a total stock holding of $21,511.82 was recorded at this time. This amount equated to a total variation of 0.05% (June 2012 variation 0.15%).

Yass Swimming Pool

Stocktake was conducted on 19 December 2012. A discrepancy of $28.32 (cost value) on a total stock holding of $5029.80 was recorded at this time. This amount equated to a total variation of 0.6%. During 2012, the swimming pool had a new software system installed with the capacity to manage inventory levels. Consequently a stocktake will now be conducted annually at this location.

General

Stocktakes at all council locations are now conducted primarily by Finance Section staff with assistance on request provided by staff at the relevant location. In future, staff will be conducting an annual stocktake only at each location in June of each year. Replacing the December stocktake will be a more vigorous and frequent program of smaller, random stocktakes.


Best practice stock levels enables Council to most efficiently provide materials for projects identified in the Operational Plan.


Social N/A

Economic N/A

Environment N/A

Governance Ensure compliance with relevant Council Policies.

RECOMMENDATION

That the information be received.



4. DONATION REQUESTS

FILE: D.01.00.00 – CAC

PURPOSE OF REPORT

To seek Council’s determination for donation requests that have been received from The Vine Church, The Yass Clay Target Club, The Yass Rostrum Club and the 1st Murrumbateman Scouts.

REPORT

The Vine Church

Council is in receipt of a request (Attachment A) from The Vine Church to provide a $185.00 donation to cover expenditure that the group has incurred for hiring of the Yass Soldiers Memorial Hall. The Vine Church hired the venue to facilitate a free Christmas dinner for members of our community who may not be as fortunate as others or who may not have anyone to share Christmas with who would feel valued as members of our community with this gift.

This is the second year that the event has been held. This year the number of attendees grew from 50 to 95.

The Yass Clay Target Club

The Yass Clay Target Club is a not for profit sporting organisation that has been operating in Yass for about 10 years. For a number of years members have freely donated their time to assist in the development of sports in Yass Valley via involvement with the Yass Sports Council.

For the past three years the Yass Clay Target Club has been inactive because land that the club utilised was subdivided for development. Recently they have signed a lease for a property that is located on Crown Land near Bookham. Members are in the process of developing club amenities on the property.

The Yass Clay Target Club have requested that Council provides a $399.91 donation (Attachment B) to cover 2012/2013 rate expenses for the property at Bookham. A letter in support of this request is provided in (Attachment C). Clay target shooting is a popular sport and attracts people from many different backgrounds. Once operational the facility at Bookham is likely to attract competitors from throughout NSW, providing a small economic boost to the town of Bookham.

The Yass Rostrum Club

Council is in receipt of a request (Attachment D) from the Yass Rostrum Club to provide a $90.00 donation to cover expenditure associated with hire of the Yass Soldier Memorial Hall on the 30th August 2012 for a “Meet the Candidates” information evening.

Yass Rostrum has very limited capacity to generate income. The Meet the Candidates evening is a very worthwhile civic activity, providing members of the public with an opportunity to gain information about individual candidates and also providing candidates with an opportunity to meet local residents. The event was well covered by local press and probably assisted many residents to provide an informed vote.

1st Murrumbateman Scout Group

The 1st Murrumbateman Scout Group have requested that elected representatives provide a donation of approximately $2,142 to cover Construction Certificates and associated Inspection fees for Stages 1, 2 and 3 of the Murrumbateman Scout Hall. A copy of the donation request is provided in (Attachment E). The project is being supported by the NSW Government who have provided a $20,000 grant to facilitate the project.

As indicated in (Attachment E) the donation is being requested on the following grounds:

- The 1st Murrumbateman Scout Group is a registered charity organisation - Funds to enable construction of the Murrumbateman Scout Hall have been predominantly

raised through volunteer efforts - The 1st Murrumbateman Scout Group is one of only a few youth focused organisations that

currently support the activities of young people aged 6 – 18 years old in Murrumbateman - Once constructed, the Murrumbateman Scout Hall will be available for use by the broader

community.

In May 2011 Councillors approved a donation of $491.00 being a refund of the development application fees for the Murrumbateman Scout Hall.



Stage 1 of the project is expected to be completed by the end of March 2013. To date the 1st Murrumbateman Scout Group have paid $1,242 for Inspection and Construction Certificate fees that are associated with Stages 1, 2 and 3. Inspection fees for stages 2 and 3 are estimated to be $900.

It is recommended that Councillors do not approve the donation request on the basis that the decision creates an expectation amongst other community organisations that Yass Valley Council automatically donates fees that are associated with Construction Certificates and fee inspections.


Council has allocated $30,000 in the 2012/2013 Community Donations budget. Expenditure to date has been $19,730 hence sufficient funds are available within the 2012/13 general donations budget to facilitate the above requests.


Social The provision of a free Christmas Dinner for this demographic helps to build social capital and enhances social inclusion.

Economic N/A

Environment N/A

Governance The Local Government Act (1993) stipulates that all requests for donations must be approved by elected representatives of Yass Valley Council.

RECOMMENDATION

1. That a donation of $185.00 be provided to The Vine Church under section 356 of the Local Government Act 1993.

2. That a donation of $399.91 be provided to The Yass Clay Target Club under section 356 of the Local Government Act 1993.

3. That a donation of $90.00 be provided to The Yass Rostrum Club under section 356 of the Local Government Act 1993.

4. That a donation request from the 1st Murrumbateman Scout Group to donate fees that are associated with Construction Certificates and associated fees for Stages 1, 2 and 3 of the Murrumbateman Scout Hall is not approved.



Attachment A

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Attachment B

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Attachment C

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Attachment D

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Attachment E

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5. 2013 BUSH BURSARY/COUNTRY WOMEN’S ASSOCIATION SCHOLARSHIP FILE: D.01.00.00 – CAC

PURPOSE OF REPORT

To seek Council’s determination for a scholarship funding.

REPORT

In 2012 Yass Valley Council agreed to participate in the Bush Bursary Country Women’s Association Scholarship Scheme. The scholarship provides $3,300 (GST inclusive) to a medical student in either the ACT or NSW who agrees to spend two weeks in the Yass Valley Local Government Area during university holidays. The Scheme aims to expose medical students to rural medical practice and lifestyle with a view to increasing the student’s participation in study at a rural clinical school or by taking up other rural medical opportunities. The scheme complements the Australian National University’s Medical School’s Rural Clinical School Program.

In 2012 Yass Valley Council supported the above program and sponsored a third year medical student from Sydney. The student spent two weeks in Yass (predominantly at Old Linton Medical Practice and Atherfield Medical Service). A schedule of the students work placement activities (which was developed in conjunction with staff at the Old Linton Medical Practice) is provided in Attachment A. A copy of the student’s subsequent daily diary notes are provided in Attachment B.

The student found that the scope of work that is undertaken in General Practice in Yass is greater than in metropolitan areas. She indicated that she found the placement very valuable from an educational point of view and that it had helped to cement her ideas about pursuing her career in rural practice.

Council has received a request from the NSW Rural Doctors Network (RDN) to participate in the 2013 Bush Bursary/CWA Scholarship Scheme A copy of the request is provided in Attachment C.

The financial impact to Council of supporting the scheme would be $3,300 for the Bush Bursary scholarship and staff time to coordinate the visit. If approved this would need to be deducted from Council’s current donations budget.

Council would be required to nominate a placement coordinator (ideally a Council staff member) who would be responsible for liaising with the student, local medical practitioners and community groups, arranging accommodation (students are billeted with a local family) and social activities for student.

It has been identified that there is a shortage of general practitioners and medical specialists in Yass Valley and this is likely to intensify as the population ages. The Scholarship proposed by the NSW Rural Doctors Network provides Yass Valley Council with an opportunity to encourage medical students to consider working in Yass Valley.


Sufficient funds are available within the 2012/13 general donations budget to facilitate the above request.


Social Sponsorship of a medical student supports Long Term Goal 6.1 in the CSP - Access to high quality health, medical and education services.

Economic Nil

Environment Nil

Governance Nil

RECOMMENDATION

For Council’s determination.



Attachment A

2012 Schedule of Activities - visiting medical student, sponsored by Yass Valley Council and supported via the NSW Rural Doctors Network Bush Bursary Program. WEEK 1

Monday 17th December Activity Contact AM Yass Valley Council

General Introductions and welcome. Yass Valley Home Living Support Service Yass Tribune Interview

Cathy Campbell

PM Health Inspections Jeff Cartwright Tuesday 18th December AM Old Linton Medical Practice:

Orientation, Confidentiality Carolyn Blakeley

PM Clinical Dr Hannah Burn-Peterson Wednesday 19th December AM Atherfield Medical Service

Clinical Jennie Grieg

PM Old Linton Medical Practice : RSL Hostel Round

Dr Hannah Burn-Peterson

Thursday 20th December AM Old Linton Medical Practice :

Pharmacy Carolyn Blakeley

PM Old Linton Medical Practice: Clinical

Dr Ray Burn

Friday 21st December AM Old Linton Medical Practice:

Physiotherapist Carolyn Blakeley

PM Old Linton Medical Practice: Clinical

Dr Hannah Burn Peterson

WEEK 2

Monday January 14 AM Atherfield Medical Service

Clinical Jennie Grieg

PM Old Linton Medical Practice Dr Hannah Burn-Peterson Tuesday January 15 AM Old Linton Medical Practice

Aboriginal Diabetic Clinic Carolyn Blakeley

PM Old Linton Medical Practice Yass District Hospital


Wednesday January 16 AM Old Linton Medical Practice

Community Nurses Carolyn Blakeley

PM Old Linton Medical Practice RSL Hostel round


Thursday January 17 AM NSW Ambulance Dr Carolyn Blakeley/Paul Box PM Old Linton Medical Practice Dr Ray Burn Friday January 18 AM Old Linton Medical Practice

Clinical Dr Hannah Burn-Peterson

1pm Debrief Cathy Campbell & practice staff

PM Old Linton Medical Practice Clinical




Attachment B



Attachment C



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6. OPERATIONAL PLAN PROGRESS REPORT TO 31 DECEMBER 2012

FILE: – SEN

PURPOSE OF REPORT

To advise Council of the status of Key Performance Indicators and Projects identified in the Delivery Program and Operational Plan for 2012-2013.

REPORT

Under the Integrated Planning and Reporting Framework Council is required to report at least 6 monthly on progress against the Delivery Program and Operational Plan. It is intended, however, to maintain the previous quarterly reporting regime of the management plan to provide greater transparency and to ensure our community is well informed.

The format of this new report, see Attachment, is intended to provide an easy to follow method of tracking progress against the Key Performance Indicators and Projects adopted by Council in June 2012 for the 2012-2013 financial year. The report provides links from the Operational Plan KPIs back to the corresponding strategic actions in the Delivery Program and the goals and strategies articulated in the Community Strategic Plan.


Reports progress against Council’s adopted Key Performance Indicators for the Operational Plan.


Social N/A

Economic N/A

Environment N/A

Governance Council is required to report at least 6 monthly on progress against the Delivery Program and Operational Plan.

RECOMMENDATION

That the Delivery Program 2012-2017 and Operational Plan 2012-2013 Progress Report as at 31 December 2012 be received and noted.



7. ECONOMIC DEVELOPMENT AND TOURISM STRUCTURE

FILE: P.02.00.00 – SEN

PURPOSE OF REPORT

To seek Council’s support for changes to the organisational structure to provide resources for economic development activities.

REPORT

Given that the matter concerns positions of existing staff a Confidential Report is provided to the Closed Meeting of Council.


Refer to Confidential Report.


Social Refer to Confidential Report

Economic Refer to Confidential Report

Environment Refer to Confidential Report

Governance Refer to Confidential Report

RECOMMENDATION

That Item 7 of the Director of Corporate & Community Services Report be classified as CONFIDENTIAL and considered in the Closed Meeting of Council in accordance with Section 10A(2)(a) as the information contains personnel matters concerning particular individuals (other than councillors).



8. INVESTMENT REPORT

FILE: F.01.04.04 – SJD

PURPOSE OF REPORT

Submitting Investment Report as at 31 January 2013.

REPORT

1. Introduction

In accordance with the Local Government (General) Regulation 2005 (NSW) Section 212, this report provides a summary of Council’s investments as at 31 January 2013. In accordance with Section (1)(b), it can be certified that the investments listed have been made in accordance with the Act, the appropriate Regulations and Council’s Investment Policy.

2. General

As previously reported, Council has received monies returned in relation to the Lehman Global Property Note. It is now expected that we should shortly receive funds in relation to the three Dante securities which are listed in the investment valuations as Zircon Miami, Zircon Merimbula and Zircon Coolangatta (total value invested of $350,000). The amount which we will receive is unclear at this time however it will be reported to Council upon receipt.

The RBA interest rate remains at 3.00% on the back of a subdued outlook for our key resources sector combined with a weaker global growth expectation and low inflation forecasts. The market is still pricing in subsequent movements down in the official rate through to September 2013.

3. Calculation of Interest

Many of Council’s investments have complex factors involved in the calculation of interest (excluding term deposits and cash accounts). The information shown in Attachment A below, forms only part of the interest calculation and should be taken as an indication of the relevant interest rate only. Further information, including any contingencies, is held in Financial Services and can be made available on request


Council’s investment portfolio provides funding for some projects identified in the Operational Plan.


Social N/A

Economic N/A

Environment N/A

Governance Ensure compliance with the Local Government Act, Regulation and Council’s Investment Policy. Funds invested with due diligence and with consideration of Council’s liquidity requirements.

RECOMMENDATION

That the Investment Report as at 31 January 2013 be received and it be noted that the summary has been prepared in accordance with the Act, the Regulations and Council’s Investment Policy.



Attachment A

Investment Reconciliation (Cash Accounting) as at 31 January 2013

Security Par Value $ Market Value $ Maturity Rate

Cash/Cash EquivalentsNAB Working Account 1,000.00 1,000.00 n/a n/aNAB 11am Call Account 2,380,724.96 2,380,724.96 n/a 3.00%

2,381,724.96 2,381,724.96 Short Term DepositsIMB: 23588 2,573,212.68 2,573,212.68 7/03/2013 4.50%NAB 175581310 2,421,781.72 2,421,781.72 16/02/2013 4.62%NAB 199548128 2,163,833.87 2,163,833.87 16/02/2013 4.62%Westpac 1,012,695.89 1,012,695.89 5/02/2013 4.45%Westpac 1,012,695.89 1,012,695.89 5/02/2013 4.45%Defcredit 171520996 1,175,657.10 1,175,657.10 10/02/2013 4.50%ING Bank Australia Ltd 1,000,000.00 1,000,000.00 22/02/2013 4.77%ING Bank Australia Ltd 2,000,000.00 2,000,000.00 11/03/2013 4.31%ING Bank Australia Ltd 2,000,000.00 2,000,000.00 11/06/2013 4.73%Interest - Recalled Funds

15,359,877.15 15,359,877.15 Total Short Term Investments 17,741,602.11 17,741,602.11 IMB: 29876 2,269,660.31 2,269,660.31 28/02/2013 5.00%Other SecuritiesANZ: ZCTP Bond (P) 2,035,753.94 1,701,768.15 1/06/2017 NilANZ: Averon II FRN (P) 500,000.00 465,150.00 20/06/2014 NilANZ: Asprit (P) 2,500,000.00 2,512,035.00 30/03/2013 NilLongreach Series 26 (P) 500,000.00 480,650.00 7/06/2014 NilLongreach Series 30(P) - Matured 11/12/2012 NilFIIG: Dresdner Emu 500,000.00 457,100.00 * 30/10/2015 NilWestpac: Hickory Trust 1,000,000.00 337,930.00 20/06/2016 5.7400 Westpac: Dandelion (P) - Matured 21/12/2012 NilAphex Glenelg 200,000.00 102,640.00 22/12/2014 5.8900%Corsair: Torquay 300,000.00 Defaulted 20/06/2013 5.8400%Corsair: Kakadu 100,000.00 33,200.00 20/03/2014 5.6400%Helium Scarborough 300,000.00 Defaulted 23/06/2014 6.0733%Lehman Global PN 200,000.00 Defaulted 15/06/2009 NilMagnolia Flinders - Matured 20/03/2012 5.7400%MSMA Parkes IIA 500,000.00 Defaulted 20/06/2015 6.2900%Omega Henley - Matured 22/06/2012 4.9900%Start Blue Gum 100,000.00 Defaulted 22/06/2013 5.6400%Zircon Coolangatta 200,000.00 Defaulted 20/09/2014 NilZircon Miami 50,000.00 Defaulted 20/03/2017 NilZircon Merimbula 100,000.00 Defaulted 20/06/2013 NilTotal Other Securities 11,355,414.25 8,360,133.46

Total Investments 29,097,016.36 26,101,735.57

P=Principal Protected*Valuation not available at reporting date



9. MINUTES OF STATUTORY, REGIONAL AND COUNCIL SUPPORTED COMMITTEES

FILE: C.02.03.00 – SEN

PURPOSE OF REPORT

To have Council receive, for information only, the draft Minutes of recent meetings of the following Regional and Council supported Committees:

REPORT

1. Southern Slopes Passenger Transport Working Group

Minutes of a Meeting of the Southern Slopes Passenger Transport Working Group held on 20 November 2012

2. Yass Valley Rescue Committee

Minutes of a meeting of the Yass Valley Rescue Committee held on 21 November 2012

3. Local Emergency Management Committee

Minutes of a meeting of the Local Emergency Management Committee held on 21 November 2012.

4. Southern Tablelands Library Cooperative

Minutes of a meeting of the Southern Tablelands Library Cooperative held on 13 December 2012

RECOMMENDATION

That the draft minutes of the Southern Slopes Passenger Transport Working Group, the Yass Valley Rescue Committee, the Local Emergency Management Committee and the Southern Tablelands Library Cooperative be received for information only.



DRAFT Minutes Southern Slopes Passenger Transport Working Group

Meeting Number 34 Date: 20 November 2012

Time: 10.30 am Venue: Yass Valley Council Chambers, 209 Comur Street, Yass, NSW

Meeting opened at 10.35 am Yass Valley Mayor Abbey welcomed people to the meeting Attendees: David Evans (Boorowa Council) Pat Thurkettle (Manager, Murrumburrah-

Harden Flexible Care Services Inc) Lynette Moore (Home Living Support Service, Yass)

Kelly Rolfe (Young Community Transport)

Bill Cameron (Young Community Transport) Cathy Campbell (Comm. Development Mgr, Yass Valley Council)

John Wall (Young Shire Council) Jeremy Wee (Deanes Buslines CDC) Scott Payne (Deanes Buslines CDC) Glenyse Ings (Yass Valley Community Access

Committee member) Margaret Smith (Co-ordinator Community Transport Harden)

John D Ryan (Boorowa Shire Council)

Alex Codina (Transport for NSW) Chris Manchestor (Harden Shire Council) John Horton (Harden Shire Council) Rowena Abbey (Mayor, Yass Valley Council) Alison Beresford (Road Safety Officer, Yass Valley Council)

Apologies Kathryn Gilchrist (SNSWLHD) Pam Klower (Patient Transport Unit,

SNSWLHD) Gail Foley (Lambing Flat Enterprises) Barbara Manion (Boorowa) Steve Cusack (Yass Taxis) Corrine Howard (Boorowa Community

Health) Alex Codina gave a history of the working group, including achievements MINUTES OF PREVIOUS MEETING Minutes of previous meeting adopted David Evens/Kelly Rolfe MATTERS ARISING No new matters arising from previous minutes NEW BUSINESS Transport for NSW report – Alex Codina (see full report attached, highlights below) Since new structure, regional offices have been consulted more on regional issues. Staff have also

seen closer relations with RMS when running projects along similar lines. Young- Canberra Trial Service commenced 8/10/2012 and operates on a Monday, Wednesday and Friday timetable. Includes all hospitals, Jolimont centre, airport & train station in Kingston when requested. Statistics show that people are mostly using the bus to access other modes of transport or for health appointments. 150 clients registered; 19 Journeys serviced 119 clients; 82 trips one way, 37 were return Age profile Under 25 = 16 26–50 =16 50–65 = 44 65+ = 43 Place of Residence of passengers Young= 88 Murringo = 13 Boorowa = 17 Yass = 1



Commercial radio in Young promoting the services. There was a question put to Alex on what % of patronage is needed to retain funding for services. No magic figure will guarantee continued funding but initial indications are promising. Jeremy Wee from Deanes gave perspective referring to Cooma Monaro linkage trial project and encouraged committee to work hard to get the numbers and keep the funding. Yass Mobility Management Office Cathy Campbell, Community Development Manager Yass Valley Council gave an update. Report on position and funding agreement to go to Council on 28 November to go to vote to affix official seal. There was a discussion on use of travel training and how it could compliment existing initiatives and co-ordinate and link services. TMP Feedback has been taken on board, regional connectivity high on agenda and cross border issues now included, expect adoption by the end of the year. Transport for NSW and Premiers Office will be in touch with Councils (Councillors) to consult on

state plan re. transport. Community Transport Driver Authorisaton This initiative seeks to increase safety for passengers through formal, consistent procedures

required to be come a driver. Health Report No one present Transport Harden (Pat Thurkettle) Harden service going well, Galong has a new bus service program to Harden. Yass (Lynette Moore) Purchase of 3 wheel chair sliders to assist during transport. Young (Kelly Rolfe) Corridor bus has taken much time All other services are just as busy, particularly car services Employed a new part time administrative officer Currently have 52 volunteers on books, all are needed Bus – Deanes Review of school services, streamline to improve journey times Issuing of passes takes a month, need extra services for first day of school term. Deanes sometimes gets enrollment details to assist with this. Taxis No one present Council Boorowa (David Evans) Spoke to council response to TMP Roads and bridges affect safe transport Yass (Alison Beresford) Availability of funding for Transport Access Guide through RMS and also through Alex, this can include a guide for recreational walking. Other Infrastructure NSW report had some interesting issues canvassed such as water issues and Bridges for the Bush. Restructure of Health means patient transport will be co-ordinated from Wagga for Young, Harden and Boorowa. Yass taxis hold the DVA contract for Boorowa and Harden



NEXT MEETING February 12, 2013 at 10.30, Harden hosting May 14, 2013, Young hosting August 13, 2013, Boorowa hosting November 12, 2013, Yass Hosting Meeting closed at 12 pm



YASS VALLEY RESCUE COMMITTEE MEETING

Present Tom Lawless (Chair), Paul Box (NSW Ambulance), Peter Alley (NSW Rural Fire Service), Paul Vasey (Binalong Volunteer Rescue Squad), Matthew Carroll (NSW Police and alternate LEOCON), Allen Carey (Fire & Rescue NSW), Graham Jarrett (Fire and Rescue NSW), Paul Hewett (Fire & Rescue NSW) and Peter Chatwin (Yass State Emergency Service).

Also Present Cathy Campbell (Yass Valley Council) and Paul Lloyd (South Eastern District Emergency Management Officer, South).

Apologies Inspector Robert Post (NSW Police) and Bob Buffington (Yass State Emergency Service).

Declaration of Interest

Nil.

Confirmation of Minutes Recommended that the Minutes of the Committee meeting held on 12 August 2012, be taken as read and confirmed.

(Chatwin/Alley)

Business Arising from Minutes Nil.

Correspondence Nil

Delegates Reports 1. Binalong Volunteer Rescue Association

Paul Vasey reported that the service has experienced a relatively quiet period since the last meeting. Minor communication issues with Police VKG are being addressed. 2. NSW Ambulance Service

Paul Box provided an overview of events that caused the delayed response by NSW Ambulance Service in relation to an MVA that occurred on 28 June 2012 at 9.02am on Yass Valley Way. At the time of the incident the Yass Ambulance crews had been attending another incident and were unavailable to respond immediately. Crews from Harden were called in to assist resulting in the delayed response time. 3. Rural Fire Service

Peter Alley reported that the service has attended 47 call outs and 12 MVA’s since the last meeting. The service is currently fine tuning its radio communications system. Some minor technical issues (that appear to be associated with communications towers) are being investigated. Peter provided an overview of the current expected fire season which he described as being moderate.



4. Yass Police Tom Lawless reported a slight increase in the number of MVA’s, a number of which have involved Kangaroos. Tom reported a delayed response (40 minutes) from NSW F&R to a MVA that occurred Jerrawa on the 24th October 2012. Action Tom Lawless and Paul Lloyd to investigating the cause of delayed response. 5. Yass SES

Peter Chatwin advised that Bob Buffington has been appointed as the new controller, replacing Gerard Eades. The SES has attended 12 jobs, with 4 being referred to other agencies. Current membership stands at 18 at Yass and 8 at Sutton. The service has undertaken a fairly extensive community education program that has involved school visits, the development of face book and twitter pages and attendance at various local community events including the Red Cross RediPlan workshop in Yass. Peter expressed concern regarding communication associated with an evidence search at Boorowa (that was organised by NSW Police Officers from Cootamundra LAC). Action Peter Chatwin to provide a written report regarding the issue to Paul Lloyd who will follow up with Tom Lawless and Warren Goodall. Peter advised that all SES vehicles are becoming part of the NSW State Fleet. The service currently has 10 flood boat operators. Members discussed a recent stranded boat Incidents at Burrinjuck Dam and associated Police involvement. Action SES to contact NSW Police and provide a courtesy call when responding to incidents that involve stranded boats. 4. Yass Fire Brigade

Allen Carey reported that the service has attended 42 callouts (a slight increase on figures for the same time last year). Call outs have included a fire at the Rebels Motor Cycle Club building in Laidlaw Street Yass and an acid spill near Bookham on the 20th November 2012. Allan advised that crews have been undertaking training in the use of a new roping system that enables safe access to roof’s. Allan advised that he is retiring in March 2013 after 45 years service. A farewell function for Allan will be held on the 12th April 2013 at the Yass Soldiers Club. General Business 1. Westpac Helicopter

Paul Lloyd advised that the Westpac Helicopter (a NSW Government Funded service) that is currently based in Narooma has expressed an interest in extending its services to the district. 2. Control Room Committee Meeting Paul further reported that the District Control Communications Committee that is comprised of various emergency services representatives has been reactivated. The next meeting of the Committee will be held on 26 November in Yass. The purpose of this committee is address local and regional communication issues. 3. Smart Phone Application Tom Lawless advised that he is investigating the design options for an emergency services Smart Phone App for the Yass Valley LGA.



Next Meeting

The next meeting will be held on 20th March 2013 commencing at 9.30 am. The meeting closed at 10.45 am



LOCAL EMERGENCY MANAGEMENT COMMITTEE

TABLE OF CONTENTS

Present ̀ .............................................................................................................................................................42

Observers .............................................................................................................................................................42

Apologies .............................................................................................................................................................42

Declaration of Interest.....................................................................................................................................................42

Confirmation of Minutes ................................................................................................................................................42

Correspondence .............................................................................................................................................................42

Presentation: Wendy Spencer – Welfare Services...............................................................................................42

Business Arising from Minutes.....................................................................................................................................42

1. Compatible Water Hose Fittings on Yass Valley Council Water Trucks .................................42

Staff Reports .............................................................................................................................................................43

1. Adoption of Draft Yass Valley Emergency Operations Centre Standing Operating Procedures.................................................................................................................................43

2. Proposed Yass Valley Local Government Area Emergency Services Phone App .............................................................................................................................................................43

1. Binalong Volunteer Rescue Association..............................................................................................43

2. Yass Ambulance Service.............................................................................................................................43

3. Rural Fire Service ..........................................................................................................................................43

4. Yass Police .......................................................................................................................................................43

5. Yass SES............................................................................................................................................................43

6. NSW Fire and Rescue..................................................................................................................................44

7. Department of Industry & Investment.................................................................................................44

8. Health .............................................................................................................................................................44

General Business .............................................................................................................................................................44

1. South Eastern District Emergency Management Officer –South District Emergency Management Officer Report.............................................................................................44

Next Meeting .............................................................................................................................................................45



Present LEMC Members David Rowe (Chair), Sheri Norton (LEMO), Tom Lawless (Acting LEOCON) Paul Vasey (Binalong Volunteer Rescue Association), Peter Chatwin (Yass State Emergency Service), Peter Alley (NSW Rural Fire Service),Paul Box (NSW Ambulance Service), Mathew Carroll (NSW Police), Allan Carey (NSW Fire & Rescue), Jeff Cartwright (YVC Planning), Robert Gorman (Department of Industry and Investment) and Elizabeth Darmody (Yass Hospital) Also Present Cathy Campbell (Yass Valley Council), Paul Lloyd (South Eastern District Emergency Management Officer –South and Wendy Spencer (Family and Community Services). Observers Paul Hewett (Fire & Rescue NSW) and Graham Jarrett (Fire & Rescue NSW). Apologies Apologies were received from Bob Buffington (Yass State Emergency Service), Ian Kennerley (NSW Rural Fire Service) and, Inspector. Rob Post (NSW Police). Declaration of Interest Nil Confirmation of Minutes That the minutes of the Local Emergency Management Meeting held on the 2nd August 2012 be confirmed.

(Darmody/Alley)

Correspondence

Nil. Presentation: Wendy Spencer – Welfare Services David welcomed Wendy Spencer from the NSW Department of Community Services. Wendy advised that the welfare function of the NSW Department of Community Services had recently been placed on standby to attend fires at Bulli Tops and at Berridale. Wendy further reported that a Community Services staff contact list has been updated in preparation for the start of the fire season. Welfare services training has been conducted in Queanbeyan and the agency participated in an Emergency Management Hydra Exercise Aeolus on the 2nd August 2012 Business Arising from Minutes 1. Compatible Water Hose Fittings on Yass Valley Council Water Trucks

David Rowe advised that fittings to enable Yass Valley Council’s bulk water tankers to be used by NSW Fire & Rescue have been purchased and are stored on the trucks.



Staff Reports 1. Adoption of Draft Yass Valley Emergency Operations Centre Standing Operating

Procedures

Draft Standing Operating Procedures for the Yass Valley Local Emergency Operations Centre were tabled. It was RESOLVED that: i) the draft Yass Valley Standing Operating Procedures be endorsed. ii) Members forward any comments regarding the Yass Valley Standing Operating Procedures

to Council’s Community Development Manager before Friday 21st December 2012. (Vasey/Carroll) 2. Proposed Yass Valley Local Government Area Emergency Services Phone App

Members discussed development of an Emergency Services Mobile Phone App that could be used to help residents prepare for and respond to emergency situations. Action: Tom Lawless to coordinate the development of prototype emergency services mobile phone App and present the prototype to members at the next meeting. The following delegate reports were carried forward from the Rescue Committee meeting that was held at 9.30am on Wednesday 21 November 2012. Binalong Volunteer Rescue Association Paul Vasey reported that the service has experienced a relatively quiet period since the last meeting. Minor communication issues with Police VKG are being addressed. Yass Ambulance Service Paul Box provided an overview of events that caused the delayed response by NSW Ambulance Service in relation to an MVA that occurred on 28 June 2012 at 9.02am on Yass Valley Way. At the time of the incident the Yass Ambulance crews had been attending another incident and were unavailable to respond immediately. Crews from Harden were called in to assist resulting in the delayed response time. Rural Fire Service Peter Alley reported that the service has attended 47 call outs and 12 MVA’s since the last meeting. The service is currently fine tuning its radio communications system. Some minor technical issues (that appear to be associated with communications towers) are being investigated. Peter provided an overview of the current expected fire season which he described as being moderate. Yass Police Tom Lawless reported a slight increase in the number of MVA’s, a number of which have involved Kangaroos. Tom reported a delayed response (40 minutes) from NSW F&R to a MVA that occurred Jerrawa on the 24th October 2012. Action: Tom Lawless and Paul Lloyd to investigating the cause of delayed response. Yass SES Peter Chatwin advised that Bob Buffington has been appointed as the new controller, replacing Gerard Eades. The SES has attended 12 jobs, with 4 being referred to other agencies. Current membership stands at 18 at Yass and 8 at Sutton. The service has undertaken a fairly extensive



community education program that has involved school visits, the development of face book and twitter pages and attendance at various local community events including the Red Cross RediPlan workshop in Yass. Peter expressed concern regarding communication associated with an evidence search at Boorowa (that was organised by NSW Police Officers from Cootamundra LAC). Action: Peter Chatwin to provide a written report regarding the issue to Paul Lloyd who will follow up with Tom Lawless and Warren Goodall. Peter advised that all SES vehicles are becoming part of the NSW State Fleet. The service currently has 10 flood boat operators. Members discussed a recent stranded boat Incidents at Burrinjuck Dam and associated Police involvement. Action: SES to contact NSW Police and provide a courtesy call when responding to incidents that involve stranded boats. NSW Fire and Rescue Allan Carey reported that the service has attended 42 callouts (a slight increase on figures for the same time last year). Call outs have included a fire at the Rebels Motor Cycle Club building in Laidlaw Street Yass and an acid spill near Bookham on the 20th November 2012. Allan advised that crews have been undertaking training in the use of a new roping system that enables safe access to roofs. Allan advised that he is retiring in March 2013 after 45 years service. A farewell function for Allan will be held on the 12th April 2013 at the Yass Soldiers Club. Department of Industry & Investment Robert Gorman reported that the DPI is currently undergoing a process of restructure. Health

Nil. General Business 1. South Eastern District Emergency Management Officer –South District Emergency

Management Officer Report.

a) Changes to NSW State Emergency and Rescue Management Act 1989

A number of proposed changes to the NSW, the State Emergency and Rescue Management Act (SERM Act) 1989 are currently being considered by parliament. b) Streamlining of Emergency Management strategic planning documents A number of changes are being made to key emergency management planning documents. The aim of the review is to consolidate information, reduce duplication and minimise the environmental footprint. 2. Transport of Mental Health clients from Yass to Goulburn It was RESOLVED that: A request be forwarded to the District Emergency Management Committee to liaise with NSW Health to provide additional funding to support the safe and efficient transport of mental health clients from Yass Hospital to Goulburn.

(Vasey/Alley)



Next Meeting The next meeting of the Yass Valley Local Emergency Management Committee will be held on Wednesday 20th March 2013, commencing at 10.30 am. The meeting closed at 11.35 pm.

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